REGULAR BOARD OF EDUCATION MEETING by linzhengnd

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									                                                     MINUTES
                                            THE BOARD OF EDUCATION
                                       MARION INDEPENDENT SCHOOL DISTRICT
                                        Monday, September 23, 2002 at 7:00 p.m.
                                             Administrative Board Room
                                                777 South 15th Street
                                                    Marion, Iowa

    Board President, Tom Thurman, called the meeting to order at 7:00 PM.

    Roll call: Mary Ames, Dan Barkley, Connie Bennett, George Bushlack, Virginia Folkers, Don Norton, and Tom
               Thurman

    Also present:
        District Secretary: David Bradley.

    Staff: Ken Cook, Bob Hoyt, Barb Kalkwarf, Nancy Kodros, Mike Murphy, David Canaday, Jill Olsen-Virlee, Joan
    Hackbarth, Louanne Lawson, Tom Stratton and Wendy Armstrong

    Guests: Terry Armstrong, Michael Lawson and Katie Lawson; 6 MHS government students

    Media:      Kevin Kane, Cedar Rapids Gazette
                Sarah Morey, Marion Times

                                                          AGENDA

------CALL TO ORDER
      The meeting was called to order at 7:00 by President Tom Thurman.
                                                                                            Attendance
                                                                                            ROLL CALL
------Approval of Agenda

        This motion approves each agenda item for discussion and action.
        There was a motion by Bennett, second by Folkers to approve the agenda.

        All presented voted, aye.
                                                                                            ROLL CALL VOTE
-----Consent Agenda

        This item approves action on all of the items listed below. No further discussion
        or action will be considered on these items, unless the item is removed from the
        consent agenda. Individual board members may request that items be removed
        from the consent agenda. Items removed from the consent agenda will be dealt
        with as they appear later in the agenda.

*       Minutes from Previous Meeting
*       Item 365 – Open Enrollment Denial
*       Item 370 – Open Enrollment
*       Item 405 – Resignations Certified
*       Item 410 – Appointments Certified
*       Item 415 – Contract Modifications Certified
*       Item 450 – Resignations Classified
*       Item 465 – Appointments Classified
*       Item 530 – List of Bills
*       Item 535 – List of Activity, Food Service and Student Built House Bills

                                                                                            ACTION
                                                                                            ROLL CALL VOTE
        All present voted aye.

                                               Marion Independent School District
                                               Board Minutes, September 23, 2002
                                                            Page 1
Discussion was held concern the damage to some private property at Hunters Ridge
     by members of the boys’ golf team.


------APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
                                                               th
*   It is recommended that the minutes for the August 26 regular meeting and the
                th
    September 9 work session be approved as presented in the respective exhibits.
                                                                                              Minutes 1-9
                                                                                              Minutes 1-2

------SERIES 100: DELEGATIONS - PETITIONS - COMMUNICATIONS

    SERIES 100 – INFORMATION ITEMS

    These items are presented to keep Board members informed.                    Any Board
    member should feel free to ask questions on any of these items.

    1. Marion Star Award
       Ken Cook, Director of Operations, presented a Marion Star Award to Wendy
       Armstrong, Marion High School custodian.

    2. Board Salute
       Jill Olsen-Virlee, Executive Director of Teaching and Learning, presented a
       Board Salute Award to Louanne Lawson, student services support, Marion
       High School.

    3. Wellmark Board of Directors
       The board was informed that David Bradley, Business Manager, was elected
       to the Board of Directors for Wellmark Health Plan of Iowa, Inc. This is the
       arm of Wellmark that oversees the managed care products like Blue
       Advantage.

    Dennis Hill, father of a former student addressed the board and suggested that
    the district should review and develop policies to better inform students’ parents
    of situation concerning students when parental custody of the student is in
    question.

------SERIES 200: OFFICERS - PRESIDENT - SECRETARY – TREASURER

    SERIES 200 – ACTION ITEMS
                                                                TH
    Item 235 – Secretary Bradley Presents September 10               Election Results

    Exhibit 235.1 is the official tabulation of the ballots and certificate of election for
    the directors-elect. Administration recommends that the Board accept the
    Abstract of Election.
                                                                                              Exhibit 235.1
    The Abstract shows that 212 votes were cast: 66 for Dan Barkley, 70 for Connie
    Bennett and 68 for Tom Thurman.
    All present voted aye.

    Item 240 – Oath of Office to Directors-Elect

    Secretary Bradley administered the Oath of Office to the Directors-Elect Barkley,
    Bennett and Thurman. They each also signed an oath of office. David Bradley
    distributed certificates of election to the recently elected board members.




                                            Marion Independent School District
                                            Board Minutes, September 23, 2002
                                                         Page 2
    Item 245 – Election of President

    Secretary Bradley presided as Directors nominated and selected the Board of
    Education President for the coming year. Bennett moved and Ames seconded to
    nominate Tom Thurman as president. Bushlack moved and Barkley seconded to
    halt nomination and unanimously elect Tom Thurman as president.

    All members voted aye.

    Item 250 – Oath of Office to President-Elect

    Secretary Bradley administered the Oath of Office to the President-Elect Tom
    Thurman who also signed an Oath of Office.

    Item 255 – Election of Vice-President

    The Board President presided as Directors selected the Board of Education Vice-
    President for the coming year. Bennett moved and Ames seconded that Don
    Norton be unanimously elected to serve as vise president of the board.

    All present voted aye.


    Item 260 – Oath of Office to the Vice-President-Elect

    The Board President administered the Oath of Office to the Vice-President-Elect.


    SERIES 200 CONSENT AGENDA ITEMS

*   Item 270 - Activity Fund Monthly Report, July 2002                   Exhibit 270.1-4


    SERIES 200 INFORMATION ITEMS

    These items are presented to keep Board members informed.                  Any Board
    member should feel free to ask questions on any of these items.

    1. ISJIT (Iowa School Joint Investment Trust)                              Exhibit 290.1
    2. Contingency Fund – This exhibit identifies the commitments made to date
       from the Contingency Fund.                                              Exhibit 290.2

    It was requested that David Bradley show the additional open-enrollment
    revenues over those budgeted at the bottom of the monthly Contingency Fund
    update.

------SERIES 300: SUPERINTENDENT - WILLIAM C. JACOBSON

    SERIES 300 ACTION ITEMS

    Item 310 - Board Policy Committee

    The Board President will appoint a committee of three to serve this year as the
    Board Policy Committee. This past year the members were Connie Bennett,
    Mary Ames and Tom Thurman.            The Board will determine, upon the
    recommendations of the Board President, the 2002-2003 Policy Committee.
    Bennett, Ames and Folkers agreed to serve in this capacity.

    All present voted aye.

                                          Marion Independent School District
                                          Board Minutes, September 23, 2002
                                                       Page 3
                                  th
    Item 315 - October 14 Work Session
                             th
    Due to the October 7 Joint Work Session with Linn Mar, the Board needs to
                                                                        th
    decide if it is necessary to have another Work Session on October 14 .
    It was requested that a future work session topic be concerning the long-range
    plans for technology within the district.
                                                                 th
    Folkers moved and Bennett seconded to have the October 14 work session.

    All present voted aye.

    Item 320 - Annual Improvement Goals

    HF2272 requires that each district submit annual improvement goals to the State
    each year, addressing math, reading and science. Administration recommends
    approval of these goals.
                                                                                          Exhibit 320.1
    Jill Olsen-Virlee reminded the board that these are external goals only and that
    the district has internal goals that stretch the students and staff more than these
    goals being presented for approval.

    All present voted yes.

    SERIES 300 CONSENT AGENDA ITEMS

*   Item 365 – Open Enrollment Denial

    Administration recommends the following open enrollment request be denied.

    Newhard, Tina Grade 11             From Linn Mar to MISD

*   Item 370 – Open Enrollment

    The following requests for open enrollment have been received and are
    presented for Board action. Administration recommends these requests be
    approved. (2002-2003 School Year: 31 IN, 8 OUT, GAIN OF 23) TOTALS FOR
    2002-2003: IN 561.1 FTEs, OUT 145.9 FTEs

    In 2002-2003
    Name                Grade          Year          Receiving District          Resident District
    Clinton, Alisa      3              02-03         Marion Independent          Linn Mar
    Conrad, Joel        10 (HO)        02-03         Marion Independent          Cedar Rapids
    Engelhardt, M.      l              02-03         Marion Independent          Linn Mar
    Fangman, Eliz.      9 (HO)         02-03         Marion Independent          College Community
    Foens, Nikalas      7              02-03         Marion Independent          Linn Mar
    Hayes, Brett        6              02-03         Marion Independent          Linn Mar
    Hoepner, H.         K              02-03         Marion Independent          Linn Mar
    Huff, Todd          7              02-03         Marion Independent          Cedar Rapids
    Jack, Chris         10             02-03         Marion Independent          Linn Mar
    Johnson, Josh       10             02-03         Marion Independent          Cedar Rapids
    Lacher, Curtis      7              02-03         Marion Independent          Linn Mar
    Lacher, Heather     5              02-03         Marion Independent          Linn Mar
    Lam, Babette        K (HO)         02-03         Marion Independent          Springville
    Link, Jennifer      6              02-03         Marion Independent          Cedar Rapids
    McConnell, Z.       K (HO)         02-03         Marion Independent          Cedar Rapids
    Nathem, Corey       7              02-03         Marion Independent          Linn Mar
    Nash, Andrew        10             02-03         Marion Independent          Linn Mar
    Nash, Jon           11             02-03         Marion Independent          Linn Mar

                                            Marion Independent School District
                                            Board Minutes, September 23, 2002
                                                         Page 4
Pelley, Mickala     2           02-03          Marion Independent              Linn Mar
Posley, Timothy     12          02-03          Marion Independent              Cedar Rapids
Ritcke, Jason       9 (HO)      02-03          Marion Independent              Cedar Rapids
Ritcke, Kaleasha2 (HO)          02-03          Marion Independent              Cedar Rapids
Ritcke, Kayla       4 (HO)      02-03          Marion Independent              Cedar Rapids
Ritcke, Zach        5 (HO)      02-03          Marion Independent              Cedar Rapids
Romine, Katie       7 (HO)      02-03          Marion Independent              Cedar Rapids
Romine, Melissa     4 (HO)      02-03          Marion Independent              Cedar Rapids
Romine, Nichole     6 (HO)      02-03          Marion Independent              Cedar Rapids
Weston, Sarah       11 (HO)     02-03          Marion Independent              Cedar Rapids
Whitehead, A.       K (HO)      02-03          Marion Independent              Iowa City
Whitehead, T.       1 (HO)      02-03          Marion Independent              Iowa City
Wittrock, Ian       8 (HO)      02-03          Marion Independent              Belle Plaine

Out 2002-2003
Name                Grade       Year           Receiving District              Resident District
Davis, Egypt        2           02-03          Cedar Rapids                    Marion Independent
Davis, Tacema       K           02-03          Cedar Rapids                    Marion Independent
Raygor, Dawn        10          02-03          Cedar Rapids                    Marion Independent
Skinner, Jerry      9           02-03          Cedar Rapids                    Marion Independent
Swanson, Ruby       10          02-03          Linn Mar                        Marion Independent
Whitford, K.        5           02-03          Linn Mar                        Marion Independent
Williams, S.        4           02-03          Cedar Rapids                    Marion Independent
Wright, Mahtias     5           02-03          Cedar Rapids                    Marion Independent

In 2003-2004
Barnd, Matthew      7           03-04          Marion Independent              Linn Mar
Bries, Samuel       K           03-04          Marion Independent              Springville


SERIES 300 INFORMATION ITEMS

Item 390 - Information Items


These items are presented to keep Board members informed.                  Any Board
member should feel free to ask questions on any of these items.

1. Letter of Congratulations - Exhibit 390.1 is a copy of the letter Dr. Jacobson
   sent to 4 teachers who received their Master’s Degrees.                        Exhibit 390.1

2. IHSAA Letter - Exhibit 390.2 is a copy of a letter from the Iowa High School
   Athletic Association explaining the sportsmanship rating system and the
   rating MISD received.       Exhibit 390.2

3. Yearly Board Agenda Calendar - Exhibit 390.3-4 is a copy of the Yearly
   Board Agenda Calendar. This was created to help Board members be better
   informed of upcoming agenda items.
                                                                            Exhibit 390.3-4
4. Board Calendar
   October 7, 2002           Joint Work Session Agenda at Linn Mar
   October 14, 2002          Work Session - Suggested Items Included:
                                  A. Annual Progress Report
                                  B. Discussion on what the board wants to
                                      see on testing.
                                  C. Remediation strategies for students
                                  D. Administrative Job Descriptions
                                  E. Administrative Costs – Salary, Travel,
                                      Professional Development, Equipment

                                      Marion Independent School District
                                      Board Minutes, September 23, 2002
                                                   Page 5
                                        F. Utilization Report on ICN Classroom

        October 15, 2002            IASB District Meeting
                                    Registration 5:30 PM
                                    Meeting 6 – 9 PM at Linn Mar High School
                                            th
                                    3111 10 Street, Marion
        October 28, 2002            Regular Meeting
        November 11, 2002           Work Session
        November 20-22,2002         IASB Annual Convention
                                     (Please let Michelle know if you will NOT be attending.)

    Considerable discussion occurred around building capacities as it relates to approving additional open
       enrollment-in students.
    President Thurman requested that building principals schedule their “year-end reports” during the school
       year.
    Board members requested to see ITED scores in percentiles if they are available that way.

-----SERIES 400 – PERSONNEL SERVICE DIVISION

    SERIES 400 CONSENT AGENDA ITEMS

    400-449 – CERTIFICATED STAFF - WILLIAM C. JACOBSON

*   Item 405 – Resignations

    Name                     Position                                    Effective Date


*   Item 410 – Appointments

    Name                     Position                 Salary Effective Date
    Law, David               Asst. Marching           $1,154 September 2002
                             Band, Category I,
                             Schedule F


*   Item 415 – Contract Modifications

    Name                     Position             Salary Effective Date
    Boonstra, Kate           From BA+0 to From            September 2002
                             BA&12, Step 3 $27,681 to
                                                  $28,669

    Reisner, Anita           From BA&24 to      From                     September 2002
                             MA&0,Step 7 $33,612 to
                                                $34,601


    450-499 – CLASSIFIED STAFF - DAVID G. BRADLEY

*   Item 450 – Resignations

    Name                    Position                                     Effective Date

    Connie Altes            Media Associate                              09/13/02

    Cherie Rogness Media Associate                             09/13/02

    Troy Schuler            Student Specific Associate                   09/12/02

                                          Marion Independent School District
                                          Board Minutes, September 23, 2002
                                                       Page 6
*   Item 465 – Appointments

    Name                     Position                           Salary Effective Date

    Laura Biegler            Student Assistant MHSAP            $ 6.00/hr       08/27/02

    Diane Bowen              PT Food Service Helper             $8.45/hr        08/27/02

    Wayne Jackson            Bus Driver                         $13.87/hr       08/26/02

------SERIES 500 – BUSINESS SERVICES DIVISION - DAVID G. BRADLEY

    SERIES 500 - ACTION ITEMS

    Item 500 - Electric Line Easement
                                             nd
    The following excerpt is from the July 22 board agenda.
        Alliant Energy is in the process of upgrading the electrical service to this area
        of Marion. One of the improvements will be a new “three phase” service
        coming through at the south edge of the high school property. The existing
        poles and lines are located in the backyards of the adjacent homes,
        approximately 4 feet south of the district property line. Alliant would like to
        place the new poles just to the north side of the property line on District
        property for easier future access. Alliant has asked the district to consider
        giving them an easement on District property in this location. Alliant has been
        a very good cooperate partner for MISD and administration would like to honor
        Alliant’s request. There would be no legal costs for the district in this process
        and Alliant is willing to make a small monetary payment to the District.
        Administration plans to bring a formal proposal to the Board at a future
        meeting for its approval.
    The document shown in Exhibit 500.1 was prepared by Alliant and reviewed by
    District attorney Don Hoskins. Exhibit 500.2 is a letter from our Alliant account
    rep, Craig Clefisch. Administration recommends that the Board approve granting
    an Electrical Line Easement to Interstate Power and Light Company per terms of
    the agreement shown as Exhibit 500.1.
                                                                                          Exhibit 500.1-2
    All present voted yes, except Ames who abstained from voting.

    Item 505 - Certified Annual Report

    The CAR is the financial report for the fiscal year ending July 1, 2002. David
    Bradley will briefly review the report during the meeting. The first page of this
    exhibit contains some general comments about the CAR. The highlight from the
    report is that the district finished the year with an unreserved-undesignated
    General Fund balance of $761,272 (Part 2, row 54. This puts the district's
    solvency ratio at 5.38%, up from 3.98%. This report was prepared from audited
    data.

    Administration would like to thank the MISD employees for their diligent efforts in
    coding purchase orders, invoices and revenues to the appropriate accounts. The
    building secretaries do an outstanding job in this area. Special thanks goes to
    district office staff members Vicki Eichhorst, Tammy Albaugh and Julie Bruns for
    their tremendous work with the financial records of the district. They do great
    work throughout the year which allows all of the data to come together in an
    accurate and meaningful manner.

    Administration recommends that the report be accepted as presented.
                                                                                        Exhibit 505.1-19

                                           Marion Independent School District
                                           Board Minutes, September 23, 2002
                                                        Page 7
      All present voted yes.

      SERIES 500 – CONSENT AGENDA ITEMS

  *   Item 530 – Approval of List of Bills

      The Finance Committee recommends the List of Bills for the following be
      approved for payment:

      1) General Fund, August 29, 2002               $     11805.24        Exhibit 530.1-2
      2) General Fund, September 5, 2002             $    21,058.80        Exhibit 530.3-4
      3) Schoolhouse, September 23, 2002             $    62,282.48        Exhibit 530.5-6
      4) General Fund, September 23, 2002$           117,064.60Exhibit 530.7-29
      5) General Fund, Manual (FY 03)                $ 130,936.10Exhibit 530.30
      6) Schoolhouse Manual                          $        63.00        Exhibit 530.30
                                                                                        Exhibit 530.1-30

  *   Item 535 – List of Bills for Activity Fund and Food Service

      The following Activity Fund and Food Service checks for the previous month are
      presented to the board.

      1) Activity Fund, September 23, 2002            $    39,352.52       Exhibit 535.1-7
      2) Activity Fund Manual, September              $ 708.50Exhibit 535.8
      3) Food Service, September 23,2002              $    27,199.45       Exhibit 535.9-11
      4) Student House September, 23,2002             $    19,716.96       Exhibit 535.12

                                                                                              Exhibit 535.1-12

  *   Item 540 – Substitute Pay Hourly Rate – Classified Employees

      This schedule reflects a 3% increase for most positions. Many are now the
      same rate as entry-level employees receive. Administration recommends that the
      board approve these rates effective from the start of the school year.
                                                                                              Exhibit 540.1


      SERIES 500 INFORMATION ITEMS

      These items are presented to keep Board members informed.                   Any Board
      member should feel free to ask questions on any of these items.

      1. Property and Casualty Insurance Rates
         The cost for the insurance has increased significantly for the 2002-2003
         school year. Exhibit 570.1 shows the rates for last year and this year. The
         new rates are 52% higher than this past year. The largest rate increase is in
         the Workers Compensation area. The other coverage increased by a total of
         18%. The Workers Comp rate is based on a three-year rolling average. We
         paid $2,600 in Workers Comp claims for the year that just went off the three-
         year average and paid claims of $43,600 for the most recent year. The
         district has plans to initiate some training programs to try to help avoid future
         work related injuries. There should be enough money in the Management
         Fund to cover this increase.                                                      Exhibit 590.1

------SERIES 600 – OTHER BUSINESS

      Don Norton distributed copies of the agenda for a group investigating the “Iowa
      Virtual Academy”. Don represents Iowa School Board Members on this state-
      wide panel.

                                             Marion Independent School District
                                             Board Minutes, September 23, 2002
                                                          Page 8
------ANNOUNCEMENTS

------ADJOURNMENT

   The meeting adjourned at 9:45




                                   Marion Independent School District
                                   Board Minutes, September 23, 2002
                                                Page 9
The Board of Education approved record of Proceedings on the      day of      ,
2002 and I hereby declare these minutes as permanent public records of this
district.

By:
          President


Attest:
          District Secretary




                                     Marion Independent School District
                                     Board Minutes, September 23, 2002
                                                 Page 10

								
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