MINUTES CASTLE ROCK SCHOOL BOARD _401 BOARD ROOM _217 – MIDDLE by linzhengnd

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									                                       MINUTES
                          CASTLE ROCK SCHOOL BOARD #401
                      BOARD ROOM #217 – MIDDLE SCHOOL COMPLEX
                               APRIL 22, 2008 – 5:30 P.M.

                                                 ROLL CALL
Present: Gayle Baker, Bill Schumacher, Vilas Sundberg, Glen Paget, Kari Rigsbee, Al Gulliford
Absent: None

                                  PUBLIC HEARING ON 1-728 FUNDS
Pursuant to the legal requirement to hold an annual public hearing on Initiative 728 funds on or
before May 1, Board Chair Gayle Baker opened the meeting with a public hearing at 5:15 pm.
Interim Superintendent Susan Barker presented information about the application of I-728 funds
allotted to the district during the past few years and the proposed funding for next year. She also
explained the requirement to report expenditures related to I-728 funds to OSPI annually.
There were no public questions or comments related to I-728 funds. At the close of the hearing,
    William Schumacher moved, and Vilas Sundberg seconded his motion to adjourn the public
    hearing and open the general session. The motion passed unanimously.
The hearing adjourned at 5:24 pm; the Board opened the general meeting at 5:30 pm.

                             APPROVAL and/or REVISION OF AGENDA
Director Glen Paget corrected the dates of the Castle Rock Lions Club request on the action
agenda to use the elementary parking lot for fireworks sale to December 29 through December 31,
2008.
Henry Karnofski requested to add a brief update on the community boat launch to the facilities
report.
    William Schumacher moved to approve the meeting agenda as amended. Glen Paget seconded
    his motion, which passed unanimously.

                                             APPROVAL OF MINUTES
The Board reviewed the minutes of the march 25 and April 8, 2008 general meetings.
    Vilas Sundberg moved and Glen Paget seconded his motion to approve minutes of the
    meetings of March 25 and April 8, 2008. The motion passed unanimously.

                        COMMENTS FROM THE BOARD OF DIRECTORS
None.


Board of Directors Meeting Minutes 4/22/08                                               Page 1 of 4
                                                REPORTS
•   Facilities – Henry Karnofski
       o Boat launch: city and school district personnel met with legal representatives to begin
            planning the agreement to deed district property to the city for the community boat
            launch. The process will begin with a survey agreement; the deed will be drawn up
            after the survey has been completed. Anticipated opening of the launch will be
            sometime next year.
         o    Redistricting: more than two agencies are involved in the redistricting effort; a
              preliminary consultation with the County Commission will be made to determine
              what we need to do to ensure correct format as we go through our redistricting
              processes and develop documentation.
         o    Vader school demolition: waiting for asbestos removal specifications to be reported,
              which must be included in the district’s demolition plan; demolition project will go
              out to bid once these are known. No timeline yet developed for the physical work.
         o    Facilities committee study: six improvement proposals have been sent to ESD for
              review. The proposals will be brought to the Board to determine priority, and then
              project work put out to bid. Proposals tentatively planned to be brought to the Board
              at the second May meeting (5/27).
         o    Inventory update: Henry reported that technology and maintenance inventories have
              been completed. He provided copies of district fixed asset policy and procedure, and
              asked the Board to review these to determine and guide direction in inventory of the
              district’s remaining assets valued over $5,000. Some items will not able to be
              physically tagged (tagging would void warranty or be detrimental to some
              instrumentation function).
•   Building Reports
       o Elementary Report – Chad Golden
                 Second week of WASL testing under way; make-up testing next week for
                 absent students. Completion of all testing May 2.
                 Music performances will be held April 24 and 30 for 1st/2nd grade and 3rd/4th
                 grade families, respectively.
         o Middle School Report – Tiffaney Golden
                 WASL testing continuing; books due back to the state by May 2.
                 55 students turned out for track; first meet will be held next week.
                 Student reports:
                     • Board reviewed grade report and recommended re-entry plan for a
                        student appearing for repeat tobacco offense.
                     • The student must return to report to the Board at the May 27 meeting.
                                Glen Paget moved, and William Schumacher seconded his motion to
                                uphold the student’s re-admittance plan and require the student to
                                follow up with another report to the Board on May 27. The motion
                                passed unanimously.
                            •   Board reviewed grade report and recommended re-entry plan for a
                                second student appearing for repeat tobacco offense.
                            •   The student must return to report to the Board at the May 27 meeting.
                                William Schumacher moved, and Glen Paget seconded his motion to
                                approve the student’s re-admittance plan and require the student to
Board of Director Meeting Minutes 4/22/08                                                     Page 2 of 4
                                make a follow up report to the Board on May 27. The motion passed
                                unanimously.
                            •Both students have been coming to take segregated WASL testing
                             during the suspension period.
                       ASB leadership group presented the proposed ASB budget for SY 2009-09.
                         • Budget not balanced as drafted; projected expenditures exceed
                             revenues.
                         • Carryover funds not reflected in the budget.
                         • Administration recommended that Board not approve the ASB budget
                             until it balances; students will meet with district business manager to
                             learn how to display a balanced budget with carryover amount
                             reflected, and then will return to Board with revised proposal.
                                William Schumacher moved, and Glen Paget seconded his motion to
                                table the budget review until the first May meeting (5/13). The motion
                                passed unanimously.
         o High School Report – Jenny Risner
                 WASL testing completed and books were mailed back to the state. Difficulties
                 were incurred in some students’ and staff understanding of the statewide
                 requirement to take the WASL.
                 A grant was received that will enable eligible science students to attend
                 University of Idaho Engineering Expo with Board approval.
                 Spring sports contests have been rained out often during the month.
                 FBLA will report on the state convention at the May 13 meeting.
                 Student Board representative Robert Chick will report at the May 13 meeting.
•   Superintendent Report – Susan Barker
       o Susan reported that no response has been received from OSPI relating to the High
           Schools That Work letter of support sent last month. No decision made yet at the state
           level about continued sponsorship. All six involved HSTW districts remain
           committed to the program.
       o Susan provided an article regarding costs of incarceration in follow up to a discussion
           at an earlier meeting.
       o No Child Left Behind data regarding highly qualified teachers has been sent to OSPI;
           all our teachers are highly qualified in core content.

                                            COMMUNITY COMMENTS
•   Parent scheduled to address the Board shared that the situation jeopardizing graduation of her
    student has been resolved.
•   Susan Barker explained background information about lack of clarity in communications to
    families and misunderstanding of six affected students are taking testing.

                                               DISCUSSION
None presented.

                                               ACTION ITEMS
•   Approval of requests to use school facilities and equipment during summer months by
    interested groups.
         o    User groups would be required to submit facilities use and supervision plans.
Board of Director Meeting Minutes 4/22/08                                                     Page 3 of 4
              Glen Paget moved to approve the plan to allow summer usage of school facilities to
              requesting groups. Vilas Sundberg seconded the motion. The motion passed
              unanimously.
•   Approval of Castle Rock Lions Club request to use the elementary school parking lot for
    fireworks sales fundraising December 29-31, 2008
              William Schumacher moved to approve the use of the elementary school parking lot
              for Castle Rock Lions to hold a fundraising fireworks sale December 29-31 during
              the holiday break. Vilas Sundberg seconded the motion, which passed unanimously.
•   Approval of request by Carl Stello of overnight trip to University of Idaho for selected
    students to attend an Engineering Exposition.
         o Trip is for a small group of students with career interest in engineering, mathematics
           or hard sciences.
         o Mr. Stello provided a detailed supervision plan with his request.
              Vilas Sundberg moved to approve an overnight trip to attend the University of Idaho
              Engineering Exposition. William Schumacher seconded the motion, which passed
              unanimously.

                                              CONSENT AGENDA
    Vilas Sundberg moved and Glen Paget seconded his motion to approve the consent agenda as
    presented. The motion passed unanimously. (Agenda attached; see consent agenda, page 2.)
         o Approve payroll warrants
         o Approve accounts payable
         o Accept resignation of Chad Golden, Castle Rock Elementary School Principal,
           effective June 30, 2008.
         o Accept resignation of Melody Kranz, Health Room Assistant, effective June 12, 2008.
         o Adopt revised policy no. 2410 – High School Graduation Requirements

                                            EXECUTIVE SESSION
Administration requested a recess to executive session not to exceed 30 minutes to discuss a
quasi-legal matter; then to return to general session with no action to be taken.
    William Schumacher moved to retire to executive session for not more than 30 minutes, and
    to return to general session for no action to be taken. Glen Paget seconded the motion, which
    passed by unanimous vote.
The Board went into executive session at 6:35 pm, and returned to general session at 6:55 pm.

                                              ADJOURNMENT
There being no further business to come before the Board,
    Vilas Sundberg moved, and William Schumacher seconded his motion to adjourn the
    meeting. The motion passed unanimously.
The meeting adjourned at 6:55 pm.


______________________________                    _______________________________
Gayle Baker, Board Chair                          Susan Barker, Interim Superintendent
                                                  Secretary
Board of Director Meeting Minutes 4/22/08                                                 Page 4 of 4

								
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