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					      Madison Elementary School
Emergency Planning and Procedures Guide




         Gayle Mar-Chun, Principal
                2010-2011
                             TABLE OF CONTENTS

Emergency Phone Numbers …………………………………….……………………………………………………………. 2
School Emergency Response Team ………………………….……………………………………………………………. 3
School Response Team Functions …………………………….………………………………………………………….4-5
Checklist - Prior To Crisis or Drill ….…………..…………………………………………………………………………… 6
Assault …………………………………………………………………………………………………………………………………. 7
Demonstration ……….…………..……………………………………………………………………………………………….. 8
Earthquake …………….……………….……………………………………………………………………………………………..9
Evacuation/Relocation …………………………………………………………………………………………………………10
Relocation Centers ………………………..………………………………………………………………………………….….11
Fight/Disturbance …………………………..……………………………………………………………………………….…. 12
Fire ………………………………………………………………………………………………………………….………..…………13
Hazardous Materials ……………………………………………………………………………………………….……………14
Hostage ……………………………………………………………………………………………………………………………..…15
Intruder ……………………..…………..………………………………………………………………………………………….. 16
Lockdown Procedures ………………………………………………………………………………………………..……17-20
Medical Emergency …………………..………………………………………………………………………………………….21
Severe Weather Tornado/Severe Thunderstorm/Flooding …………………………………………………..22
Shooting …………………………………………………………………….………………………………………………………..23
Suicide ……………………………….………………………………………………………………………………………………..24
Weapons …………….……………………………………………………………………………………………………………….25
Bomb Threat ………….…………………………………………………………………………………………………………….26
Chemical or Biological Threat...……………….…………………………………..………………………………… 27-28
Checklist for Telephone Threats ………………………………………….……………………………………………….29
Media Procedures ………………………………….…………………………………………………………………………….30
Post-Crisis Intervention Procedures ……………….…………………………………………………………………….31
Shelter-In-Place …………………………………………………………………………………..……………………………….32
Storage Shed - List of Emergency Supplies …………………….……………………………………………….33-34
Classroom Kit Supplies …………………………………………………………………….…………………………………..35


                                     1
                                 EMERGENCY PHONE NUMBERS


Fire/Ambulance/Police

Emergency                                           9-911

Police                                   (360) 753-8300

Fire                                     (360) 753-8348

Emergency Medical Services                          9-911

Thurston County Emergency Management (360) 754-3360



Public Utilities

Puget Sound Energy (gas, power outage)   (888) 225-5773

Olympia Public Works (water, sewer)      (360) 753-8588

OSD Technology (telephone)               (360) 596-6172



Superintendent and Social Services

Superintendent’s Office                  (360) 596-6117

Social Services Assistance                          9-211

Child Protective Services                (360) 725-6701 or (800) 562-5624



Referrals

Hazardous Materials                      Call District Office for Assistance

Poison Control Center                    (800) 222-1222

National Center for Victims of Crime     (800) 394-2255

National Child Abuse                     (800) 422-4453

National Suicide Prevention              (800) 273-8255

                                                2
                                  SCHOOL EMERGENCY RESPONSE TEAM


           Function                             Staff Assigned             Backup Staff

Incident Commander                  Principal – Gayle Mar-Chun    Teacher - Joan Bower

Safety &                            Custodian – Karl Yost         Paraeducator – Joy Moorhead

Site Security/Facility Check

Public Information &                Librarian – Kathy Moore       Secretary – Anita Wesselman

Liaison - Communications

Operations - Logistics Chief -      Teacher – Kathy Long

Planning Chief

Medical                             Paraeducator – Leif Lantz     Teacher – Paula Jo Rosenkranz

List of Qualified first aid/CPR     All Staff
responders in the building



Student Release Coordinator         Toni Kolowinski               Dave Bagby

                                                                  Sarah Greenwell

Transportation                      Secretary – Anita Wesselman

Financial Recordkeeping             Secretary – Anita Wesselman




                                                          3
                                   SCHOOL RESPONSE TEAM FUNCTIONS
Incident           Activates school’s emergency response plan; assesses the threat; orders protective measures
Commander-         such as lockdown, evacuation or shelter-in-place; notifies district authorities and provides
                   situation updates; requests resources.
Principal –
Gayle Mar-Chun     Directs actions, i.e. lockdown, evacuation, site security, release of students to
                   parents/guardians, first aid or medical care, cleanup, control of utilities.

                        Team Members: Principal, Asst to Commander, Liaison, Media,
Backup Staff            Location: on the blacktop by the picnic table and the portable shed. It will be
                         identified with a sign “Incident Command Center”
Teacher-                Serves as the area for central communication and command. Informs staff of all
                         directions, communications, and assignments to be made. Must have on hand:
Joan Bower                    o Community Emergency Phone Numbers
                              o District Office telephone and fax numbers
                              o Staff extension phone numbers and staff cell phones
                              o Student roster including home and emergency phone numbers
                              o Master schedule
                              o Emergency Radios and fully charged Bullhorn
                              o Master Keys
                              o Name tags and sign-in sheet for crisis response team members and
                                  community resource people
                        Incident Commander: Principal
                              o Communicates with all the other teams (Building Safety, Search and
                                  Rescue, First Aid, Student Release) and gives that information to Incident
                                  Commander.

Safety &           Responsible for safety and security of the site; stops operations if conditions become unsafe.
                   Responsible for seeing that the school building and grounds are visually inspected and
Site Security or   secure.
Facility Check-
                        Team Members: Custodian and 2 Staff
Custodian –             Location: Next to Incident Command Center (on the blacktop by the picnic table and
Karl Yost                the portable shed. It will be identified with a sign “Safety”
                        Checks all utility systems for safety and/or structural damage: Phone, Gas,
                         Electricity, Water, Heating System, etc.
                        Inventory all hazardous materials, portable and fixed equipment, and utility lines in
Backup Staff             or near the school. Establish procedures for isolating hazardous areas.
                        Notifies Incident Command Post if there is damage and need for emergency
Paraeducator -           intervention from the utilities company.
Joy Moorhead            Assist county officials in damage assessment.
                        Distribute supplies to student assembly areas
                        Notifies principal if the building is safe enough to return to the building.
                        Search the affected sections of the school for students or staff that may be confined
                         or injured
                        Plans a strategy for rescue (who, what, when, how) and determines safety of rescue
                         operation.
                        Updates and communicates with Incident Command Post about rescue plan.




                                                              4
Public              Responsible for emergency communications systems and equipment; may act as lead or hub
Information &       for internal communications response.

Liaison -           Documents actions taken (who-what-where-when-how),
Communications
                    May be designated site spokesperson; cooperates with the district and other agencies on
Librarian –         joint news releases; coordinates media briefings as necessary. Redirects anyone who wants
Kathy Moore         information about the incident to district office personnel.

Backup Staff        Contact person for outside agencies; may represent school/district at city emergency
                    operations center or at emergency responders’ on-scene command post.
Secretary –
Anita Wesselman

Operations &        Assists Principal as the “Go-To” Person for all staff to communicate with so that Principal is
Logistics Chief-    free to talk with emergency personnel.

Teacher –           Estimates logistical needs; gets personnel, facilities (relocation sites), services and materials
Kathy Long          to support operations.

Backup Staff        Assists in assessing emergencies; establishes priorities, identifies issues and prepares an
                    action plan with incident commander.


Medical-            Provides for first aid or other medical care; coordinates with emergency medical services
                    personnel as necessary; activates school’s first aid/CPR responders.
Paraeducator -
Leif Lanz                Coordinate first aid assistance to those needing immediate assistance
                         Update information to the Communication Station
                         Keep a First Aid Log (time & action taken) of injuries and other medical needs to
                          assist rescue crew upon arrival

Student Release     Responsible for implementing school’s plan for release of students to parents/guardians
Coordinator         from relocation site; takes necessary documents to relocation site.

Toni Kolowinski          Supervise and reassure students.
                         Keep track of all emergency cards which provides parent release information
Backup Staff             Keep track of the location of all students
                         Recorder should track when students leave on a Student Release Tracking Form
Dave Bagby &             Determine if additional district/community resources are needed — or are needed
Sarah Greenwell           to “stand by” —to effectively manage the crisis, and notify Incident Command Post.
                         Coordinate and greet all auxiliary community support services and take them to
                          their assigned locations. Provide a sign-in/out sheet for them.

Transportation      Responsible for arranging transportation for emergency relocations and early dismissal of
                    school; keeps current contact list of transportation providers.
Anita Wesselman

Financial/Record-   Manages financial aspects of an emergency; compiles record of expenditures; tracks injuries
keeping             and lost or damaged property; coordinates with district for insurance; initiates business
                    recovery efforts.
Anita Wesselman


                                                                5
                         CHECKLIST - PRIOR TO CRISIS OR DRILL

 Wear keys on you at all times, including your car keys. Make sure substitute teachers also
  have room keys.

 Keep a current list of your homeroom class, reading class, math class, and other student
  groups.

 Keep a current list of all classroom phone lines including the office.

 Keep a current staff roster of cell phone numbers

 Check to make sure your window coverings and blinds completely cover your window areas.
  If there are any open spaces, cover with paper.

 Make sure that all volunteers, substitute teachers, itinerant teachers, and other visitors sign
  in at the office so we know that they are in the building.

 Make sure that all emergency clipboards and first aid bags are in each “safe area” prior to
  drill.

 Make sure that emergency radios don’t need replacement batteries.

 Make sure there is a flashlight and emergency kit in the Health bathroom, PE closet and the
  Kitchen.

 Make an Incident Command Post sign.

 Floor plan that shows the location of all exits, all telephones and telephone wall jacks,
  computer locations, and all other devices that may be useful in communication during an
  emergency. Also indicate which areas may have special needs students.

 Blueprints of school building(s), including utilities.

 Map of evacuation route(s).


    Note: Include a crash bar key in SSC office area and in Room 1 to lock entry doors.




                                              6
                                              ASSAULT

   Ensure the safety of students and staff first.

   Notify building administrator. Work as a team.

   Notify law enforcement if circumstances lead you to believe that criminal activity is involved,
    e.g., if a weapon is used, if there has been a sexual assault or there is a physical injury that causes
    substantial pain.

   Seal off area to preserve evidence and disperse onlookers.

   If victim requires medical attention, follow Medical Emergency procedures.

   Do not leave the victim alone.

   Notify parents/guardians and superintendent per district policy.

   Document all activities witnessed by staff.

   Assess counseling needs and implement post-crisis procedures as needed.




                                                     7
                                           DEMONSTRATION
If demonstrators are near but not on school property:

      Building administrator notifies staff and superintendent's office.

      Monitor situation. Notify law enforcement if necessary.

If demonstrators are on school property:

      Ensure safety of students and staff, particularly safe entry into and exit from the building.

      Building administrator notifies staff and superintendent's office.

      Building administrator asks demonstrators to leave school property. Warn them that they are
       violating the state trespass statute. Notify law enforcement if necessary.
       o If demonstrators leave, continue to monitor the situation.

       o If demonstrators do not leave, notify law enforcement. Building administrator may initiate
          "Iockdown with warning." (See Lockdown Procedures)




                                                     8
                                           EARTHQUAKE
Earthquake Drill:

 Intercom: “Madison Visitors, Staff and Students: This is an earthquake drill. (Repeat) Please
  follow your teacher’s directions to get under a table, desk, chair, or doorway. Face away from
  windows and hold on to whatever you are under. Stay away from bookcases, file cabinets, or
  hanging objects. In a real drill, I would let you know how to exit the building. For today, I will let
  you know when the drill is over.”
 Remain calm. Get under desks, tables, chairs or remain in a doorway. Face away from windows
  and hold on to whatever you are under. Stay away from bookcases, file cabinets and hanging
  objects.

Real Earthquake:

   Principal checks entire building to make sure that all visitors, staff, and students are
    appropriately situated.

   DO NOT EXIT THE BUILDING DURING THE SHAKING

   Wait for the shaking to completely stop before beginning to evacuate – evacuate using the
    closest and safest exit.

   When exiting, look and call out to make sure everyone is accounted for.

   Take the emergency clipboard and fist aid kits – each teacher should take the clipboard and
    emergency kit from each classroom.

   Emergency radios should be taken by assigned person or alternate.

   Close entry door and turn off the lights when exiting – Do Not Lock the Door.

   Assemble in the back grassy area in designated classroom lines.

   Teacher will complete an attendance report indicating any missing student or staff. Teacher will
    wave a green or red sign to indicate if there is a missing student. Green = all accounted for and
    Red = unaccounted for student/s. The designated staff will get the report from each teacher
    with a red sign and give it to the on-site incident commander.

   Stay in the assigned area until an “all clear” signal is given.

   Trained and assigned staff will enter the building to determine if it is safe to return.

   If the building is determined to be safe an “all clear” signal will be given.

   Prepare for “aftershocks.”

                                                    9
                                         EVACUATION/RELOCATION
Evacuation:

       Building administrator initiates evacuation procedures.

       Evacuation routes may be specified according to the type of emergency. They may need to be
           changed for safety reasons.

           o Bombs: Building administrator notifies staff of evacuation route dictated by known or
                   suspected location of a device.
           o Fire: Follow primary routes unless blocked by smoke or fire. Know the alternate route.

           o Chemical spill: Total avoidance of hazardous materials is necessary as fumes can
                   overcome people in seconds. Plan route accordingly.

       Teachers take class rosters.

       Do not lock classroom doors when leaving.

     When outside the building, account for all students. Immediately inform building administrator
        of any missing student(s).
Relocation:
       Building administrator determines whether students and staff should be evacuated to a
        relocation center.

       Building administrator or school emergency response team designee notifies relocation center.

       Relocation Center: First United Methodist Church (students will be bused from the church to
        the reunification/pick up area so the parents do not get into traffic problems at the crisis area.

       Reunification/Pick Up Area: Olympia High School

       If necessary, a school emergency response team designee coordinates transportation to
        relocation center.

       Teachers stay with class en route to the relocation center and take attendance upon arriving at
        the center.

       Use student release forms for students who are picked up from a relocation center.

       Notify superintendent's office and district public information office of relocation center address.


                                                     10
                                          RELOCATION CENTERS


 List primary and secondary student relocation centers. The primary site is usually located close to the
 school. The secondary site is usually located farther away. Include maps and written directions to
 centers for staff reference.

Primary Relocation Center:                                Alternate Relocation Center:


First Methodist Church                                    Olympia High School
___________________________________________               ____________________________
Address:                                                  Address:
1224 Legion Way SE                          1302 North Street
Olympia, WA 98501                           Olympia, WA 98501
___________________________________________ ______________________________________
Phone:                                                    Phone:
360-943-2661                                              360-596-7000
___________________________________________ ______________________________________


 Note: In Parent Handbook and School Newsletter (yearly) inform family of primary and
                            alternate relocation centers




                                                     11
                                      FIGHT/DISTURBANCE

       Ensure the safety of students and staff first.

       Notify building administrator/security/law enforcement. Work as a team, especially when
        separating participants.

       Don't let a crowd incite participants. Disperse onlookers and keep others from
        congregating in the area.

       When participants are separated, do not allow further visual or verbal contact.

       Document all activities witnessed by staff.

       Deal with event according to school's discipline policy.

       Building administrator notifies parents/guardians of students involved in fight.

       Superintendent and police may be notified as necessary, or as indicated by school policy.

       Assess counseling needs of participants and witnesses. Implement post-crisis procedures as
        needed.

For fights or disturbances that elevate to possible assault level, refer to Assault guidance.




                                                  12
                                                     FIRE

In the event of a fire, smoke from a fire, or
detection of a gas odor:
                                                                Emergency radios and bull horn should be
     Notify office immediately.
                                                                 taken by assigned person or alternate.
      Intercom: “Madison Visitors and Students:
                                                                Be aware of the arrival of emergency
       This is a fire drill. (Repeat) Please exit the
                                                                 responders.
       building safely to your designated area.
       Visitors and Volunteers: Please go directly              Assemble by walking to classroom
       to the Command Center for check-in. For                   designated areas at the upper grass area.
       today, the drill will be over when you hear
       the bell ring.”                                          Teachers will complete an attendance
                                                                 report indicating any missing or injured by
Building Administrator                                           holding up a color card:

      Building administrator notifies fire                         o Green – All accounted for
       department (call 911) and superintendent.
                                                                    o Red – Missing or Injured students or
      Building administrator or designee meets                       staff
       with emergency officials as soon as
                                                                If someone is missing, classroom teacher
       possible.
                                                                 will report to a staff member “runner” to
      After consulting with appropriate official,               inform the principal.
       building administrator my move students
                                                                Trained and assigned staff will enter the
       to primary relocation center at First
                                                                 building to determine if it is safe to return.
       Methodist Church if weather is inclement
       or building is damaged.                                  Stay in the assigned area until an “ALL
                                                                 CLEAR” signal is given.
Exit Procedures
                                                                If the building is determined to be safe an
      Evacuate using the closest and safest exit.
                                                                 “ALL CLEAR” signal will be given.
      When exiting, look and call out to make
                                                                See Evacuation/Relocation procedures if it
       sure everyone is accounted for.
                                                                 is unsafe to enter the building.
      Close entry door and turn off the lights
                                                                Look for alternate evacuation routes in
       when exiting – DO NOT LOCK THE DOOR.
                                                                 your classroom (should be included in
      Take the emergency clipboard and first aid                clipboard)
       kits – one person, and an alternate, should
       take the clipboard to the assigned person.

                                                        13
                                       HAZARDOUS MATERIALS
Incident occurs in school:

      Notify building administrator/office.
      Call 911. If the type and/or location of hazardous material is known, report that information to
       911.
      Evacuate to an upwind location, taking class roster. Teachers take attendance after evacuation.
      Seal off area of leak/spill. Close doors.
      Fire officer in charge will determine additional shelter-in-place or evacuation actions.
      Shut off heating, cooling and ventilation systems in contaminated area to reduce the spread of
       contamination.
      Building administrator notifies superintendent.
      Notify parents/guardians if students are evacuated, according to district policy and/or guidance.
      Resume normal operations when fire officials approve.

Incident occurs near school property:

      Fire or law enforcement will notify school officials.
      Consider closing outside air intake, evacuating students to a safe area or sheltering students
       inside the building until emergency passes or relocation is necessary.
      Fire officer in charge of scene will instruct school officials on the need for sheltering or
       evacuation.
      Follow procedures for sheltering or evacuation.
      If evacuating, teachers take class rosters and take attendance after evacuation.
      If evacuation is not ordered, be aware of and remain alert for any change in health conditions of
       students and staff, especially respiratory problems. Seek medical attention if necessary.
      Notify parents/guardians if students are evacuated, according to district policy and/or guidance.
      Resume normal operations when fire officials approve.




                                                     14
                                                HOSTAGE

Witness to a hostage situation:

If the hostage-taker is unaware of your presence, DO NOT INTERVENE!

      Notify building administrator. Building administrator may wish to initiate lockdown procedures
       or evacuation.

      Call 911. Give dispatcher details of situation.

      Seal off area near hostage scene.

      Police will take control of hostage scene; building administrator coordinates with police for
       safety and welfare of students and staff.

      Document all activities.
If taken hostage:

      Cooperate with hostage-taker to the fullest extent possible.

      Try not to panic. Calm students if they are present.

      Treat the hostage-taker as normally as possible.

      Be respectful to the hostage-taker.

      Ask permission to speak; do not argue or make suggestions.




                                                     15
                                                INTRUDER
Intruder – an unauthorized person who enters school property:

          Politely greet intruder and identify yourself.
               o Consider asking another staff person to accompany you before approaching intruder.

          Inform intruder that all visitors must register at the main office.
               o Ask intruder the purpose of his/her visit. If possible, attempt to identify the individual
                   and/or vehicle.

          If intruder's purpose is not legitimate, ask him/her to leave. Accompany intruder to exit.

          Notify building administrator or law enforcement.

If intruder refuses to leave:

         Notify building administrator and law enforcement if intruder refuses to leave. Give law
           enforcement full description of intruder.

         Back away from intruder if he/she indicates a potential for violence. Allow an avenue of
           escape. To the extent possible, maintain visual contact.
                 o Be aware of intruder's actions at this time (where he/she is located in school building,
                   whether he/she is carrying a weapon or package, etc.).
               o Maintaining visual contact and knowing the location of the intruder is less disruptive
                   than doing a building-wide search later.


Note: To assist staff members who interact with a stranger at school, use the “I CAN" rule.

     Intercept
     Contact
     Ask
     Notify




                                                     16
                                           LOCKDOWN PROCEDURES
One means of securing the school is to implement lockdown procedures.
   1. Lockdown with warning – The threat is outside of the school building. The school may have
      been notified of a potential threat outside of the building.
   2. Lockdown with intruder – The threat/intruder is inside the building.


                    COMPLETE LOCKDOWN (IN-THE-BUILDING) PROCEDURES

Office – Support Staff – Custodian                                 Classrooms – Stage – Library
      Principal announces on the intercom: “Attention:               Open the door so students and visitors can enter
       There is an intruder I the building. Lockdown your              your classroom. If in the library, go to the Library
       classroom (repeat). Please wait quietly for the ALL             Office area.
       CLEAR Signal.”                                                 Lock your doors first.
      Social Services Coordinator shouts out to alert                Turn off your lights.
       unattended students in Welcome Room, Social
       Services Office, and intermediate bathrooms/pod                Cover your windows by closing all shades and blinds.
       area: “Students and Adults…please proceed to the                If there are open, uncovered window areas, make
       closest safe area. There is an intruder in the                  sure that paper covers those areas.
       building.”                                                     Position your students on the floor next to an
                                                                       interior wall away from windows and doors.
      Room 1 teacher shouts out to alert attended
       students in primary bathrooms or pod area:                     Take attendance (present – absent)
       “Students and Adults…please proceed to the closest             If a student is missing (unaccounted for, not sick
       safe area. There is an intruder in the building.”               that day), call the office immediately to tell who is
      Secretary picks up the Visitors-Volunteers Clipboard            not in the room. (596-6305, Gayle’s Office, Anita in
       to account for all visiting adults in the building.             the Nurse’s Office 596-6308 or email MES staff)
      Secretary and Principal both pick up the emergency             Call the office only to provide vital information
       phones.                                                         (medical emergencies, etc.)
      Secretary proceeds to the Nurse’s Room.                        Stay quiet. Reassure students.
      Principal locates cell phone, emergency radio,                 Administer first aid if necessary.
       emergency phone list, and emergency back pack                  Do not allow anyone to enter or exit the classroom
       and proceeds to the closest safe area. (Principal’s             for any reason. (No restroom breaks)
       Office)
                                                                      Release no one except by direction of principal or
      Custodian checks for unattended students and goes               designee.
       to the nearest safe area. There is no need to lock
                                                                      Be prepared to stay in “lockdown” for an extensive
       outside doors if the intruder is already in the
                                                                       period of time.
       building.
                                                                      Office will announce an “ALL CLEAR” when the
      Extra crash bar keys are available in designated
                                                                       situation is resolved.
       areas.


                                                               Continued on next page…

                                                              17
Office – Health-, Work-, or Staff- Room                       Playground
      If staff or students are in any of the above areas,           If students are outside on the playground area,
       take cover in the Health Room. Make sure there is a            whistle three times and have all students freeze.
       flashlight and emergency backpack in that area.               Have them proceed to the Play Shed and determine
      Follow the same procedures as above.                           if it is safe to go inside to the Stage Closet, PE Closet,
                                                                      or the Kitchen. If it appears that there is enough
Gym – Play Shed – Kitchen
                                                                      time, go to a designated area at Knox.
      If students or staff are in the above areas, escort
       them to the Stage Closet, PE Closet, or the Kitchen           Follow the same procedures as above.
       depending on the number of students. (The Stage
       and Kitchen have phone access; the PE Closet does
       not.)
      Follow the same procedures as above.




                                                             18
                 PARTIAL LOCKDOWN (INTRUDER – APPROACHING-BUILDING)
Office – Support Staff – Custodian                                 Classrooms – Stage – Library
      Principal announces on the intercom: “Attention:
       This is a partial lockdown. There is an intruder                Depending on the nature of the situation, students
       approaching the building or classroom X. Evacuate               and staff MAY be able to move around freely in
       (identify area) and go to (secured area). Lockdown              the classroom. Listen for specific instruction on
       your classroom. Lock your doors, secure your blinds,            the intercom.
       and turn off your lights. You may move around the
       classroom until further instructions. Please wait
                                                                        Open the door so students and visitors can get to
       quietly for the “ALL CLEAR” signal. (Repeat)
                                                                         safety. If in the library, go to the Library Office.
      Custodian is responsible for securing the common
                                                                        Lock your doors first.
       area doors/external doors.
                                                                        Turn off your lights.
      Social Services Coordinator alerts unattended
       students in Welcome Room, Social Services Office,                Cover your windows by closing all shades and blinds.
       and intermediate bathrooms/pod area.                              If there are open, uncovered window areas, make
                                                                         sure that paper covers those areas.
      Room 1 teacher alerts unattended students in
       primary bathrooms or pod area.                                   Position your students on the floor next to an
                                                                         interior wall away from windows and doors.
      Secretary picks up the Visitors-Volunteers Clipboard
       to account for all visiting adults in the building.              Take attendance (present – absent)
      Secretary and Principal both pick up the emergency               If a student is missing (unaccounted for, not sick
       phones                                                            that day), call the office immediately to tell who is
                                                                         not in the room. (596-6310)
      Secretary proceeds to the Nurse’s Room.
                                                                        Call the office only to provide vital information
      Principal locates cell phone, emergency radio,
                                                                         (medical emergencies, etc.)
       emergency phone list, and emergency back pack
       and proceeds to the closest safe area. (Principal’s              Stay quiet. Reassure students.
       Office)                                                          Administer first aid if necessary.
      Custodian checks for unattended students and goes                Do not allow anyone to enter or exit the classroom
       to the nearest safe area.                                         for any reason. (No restroom breaks)
                                                                        Release no one except by direction of principal or
Office – Health-, Work-, or Staff- Room                                  designee.

      If staff or students are in any of the above areas,              Be prepared to stay in “lockdown” for an extensive
       take cover in the Health Room. If no staff member                 period of time.
       has a key to lock the room, then go to the Health                Office will announce an “ALL CLEAR” when the
       Room bathroom. Make sure there is a flashlight and                situation is resolved.
       emergency backpack in that area.
      Follow the same procedures as above.
      Extra crash bar keys are available in designated
       areas (SSC Office and Room 1).
                                                               Continued on next page….

                                                              19
Gym – Play Shed – Kitchen                                       Playground
      If students are in these areas, whistle three times             If students are outside on the playground area,
       and have all students freeze.                                    whistle three times and have all students freeze.

      If students are in these areas, determine if there is           Depending on the nature of the situation, students
       enough time to send them to homeroom classrooms                  and staff should go to homeroom classrooms
       quickly.                                                         quickly.

      If there is not time, then send them to the Stage, PE           If there is not enough time, have tem proceed to the
       Closet, or the Kitchen depending on the number of                Play Shed and determine if it is safe to go inside to
       students. (The Stage and Kitchen have phone                      the Stage, PE Closet, or the Kitchen depending on
       access; the PE Closet does not.)                                 the number of students. (The Stage and Kitchen
                                                                        have phone access; the PE Closet does not.)
      Listen for specific instructions on the intercom or
                                                                       If that appears unsafe, then move to a designated
       the emergency radio communication.
                                                                        area at Knox.
      Follow the same procedures as above.
                                                                       Listen for specific instructions on the intercom or
                                                                        through emergency radio communication.
                                                                       Follow the same procedures as above.




                                                               20
                                          MEDICAL EMERGENCY
Life-threatening injury or illness, or death:

      Notify office staff/building administrator to make emergency calls. If unable to reach office
       immediately, call 911. Work as a team.

      Give full attention to the victim(s).

      Do not attempt to move a person who is ill or injured unless he/she is in immediate danger of
       further injury.

      If possible, isolate the affected student/staff member. Disperse onlookers and keep others from
       congregating in the area.

      Check breathing. Is the airway clear? Is the victim in a position to facilitate breathing?

      Help stop bleeding.
           o Applying pressure on wound or elevating wound may help stop or slow bleeding.

           o Protect yourself from body fluids. Use gloves if available.

      Check for vital signs. Initiate first aid, if you are trained.

      Comfort the victim(s) and offer reassurance that medical attention is on the way.

      After immediate medical needs have been cared for, remain to assist emergency medical
       services personnel with pertinent information about the incident.

Non-life-threatening injury or illness:

      For all non-life-threatening illnesses and injuries, call the office/nurse.

Administrator:

      In case of traumatic medical emergency or death at school:
           o Notify superintendent.

           o Notify victim's parents, guardians or family.
           o Activate post-crisis procedures if necessary.

      In all other medical emergencies, assess individual's need for post-crisis intervention.

                                                        21
            SEVERE WEATHER TORNADO/SEVERE THUNDERSTORM/FLOODING
Tornado/severe thunderstorm WATCH has been issued in an area near school:

      Monitor National Weather Service or emergency alert radio stations.
      Bring all persons inside building(s).
      Close windows.
      Review tornado drill procedures and location of safe areas.
      Review "drop and tuck" procedures with students.

Tornado safe areas are interior hallways or rooms away from exterior walls and windows and
away from large rooms with long-span ceilings.

Tornado/severe thunderstorm WARNING has been issued in an area near school, or a tornado has
been spotted near school:

      Move students and staff to safe areas.
      Close classroom doors.
      Teachers take class rosters.
      Ensure that students are in "tuck" positions.
      Teachers take attendance.
      Remain in safe area until warning expires or emergency personnel have issued an all-clear signal.

Flooding

      Monitor emergency alert radio stations. Stay in contact with emergency management officials.
      Review evacuation procedures with staff.
      Check relocation centers. Find an alternate relocation center if primary and
       secondary centers would also be flooded.
      Check transportation resources.
      If district officials and emergency responders advise evacuation, do so immediately.
      Teachers take class rosters.
      Teachers take attendance.
      Notify parents/guardians according to district policy.




                                                    22
                                               SHOOTING
If a person displays a firearm or begins shooting:

    Move to or seek safe shelter. Go to lockdown procedures.

    Notify building administrator/law enforcement.

    Call 911.

If you hear gunshots:

      If possible, determine where shooting is taking place. • Seek safe shelter.
       o If outside, stay as low to the ground as possible, and find any kind of cover.

       o If inside, go to lockdown procedures.

      Teachers take attendance and notify the building administrator of missing students or staff as
       soon as it is safe to do so.

Building administrator/school resource officer/security/law enforcement

      Building administrator may order lockdown procedures.

      Assess the situation as to:
           o The shooter's location.

           o Injuries.

           o Potential for additional shooting.

      Call 911 and give as much detail as possible about the situation.

      Secure the school, if appropriate.

      Help students and staff find safe shelter.

      Care for the injured if it is safe to do so until emergency responders arrive. Do not add to the
       victim list by exposing yourself to danger.

      Notify superintendent's office.

      Refer media to district spokesperson per media procedures.

      Initiate post-crisis procedures.




                                                     23
                                                  SUICIDE

Suicide Threat
      Consider any student reference to suicide as serious.

      Do not leave the student alone.

      Notify the school counselor, social worker, psychologist, or building administrator immediately.

      Stay with the student until suicide intervention staff arrives.

      Do not allow the student to leave school without parent, guardian or other appropriate adult
       supervision.


Suicide Attempt in School
      Notify building administrator, school nurse or other appropriate professional staff.

      Call 911 if the person needs medical attention, has a weapon, needs to be restrained or
       parent/guardian cannot be reached.

      Try to calm the suicidal person.

      Stay with the suicidal person until suicide intervention staff arrives.

      Isolate the suicidal person or the area, if possible.

      Initiate first aid.

      Do not allow the student to leave school without parent, guardian or other appropriate adult
       supervision.

Building Administrator
      Call parent(s) or guardian(s) if the suicidal person is a student. Call family or emergency contact if
       suicidal person is a staff member.

      Notify superintendent or appropriate district level administrator.

      Work with district public information officer.

      Implement post-crisis procedures.




                                                     24
                                                WEAPONS
Staff or students who are aware of a weapon brought to school:

      Immediately notify building administrator, teacher or law enforcement. Give the following
       information:
          o Name of person suspected of bringing the weapon.
          o Location of the weapon.
          o Whether the suspect has threatened anyone.
          o Any other details that may prevent the suspect from hurting someone or himself/herself.
      Teachers who suspect that a weapon is in the classroom: STAY CALM.
          o Do not call attention to the weapon.
          o Notify the building administrator, the school resource officer or a neighboring teacher as
            soon as possible.
          o Teacher should not leave the classroom.

Building administrator:

      Call law enforcement to report that a weapon is suspected in school.
      Ask another administrator or a law enforcement officer to participate in questioning the
       suspected student or staff member.
          o Consider the best time and place to approach the person, taking into account these
            factors if possible:
                     Need for assistance from law enforcement.
                     Type of weapon.
                     Safety of persons in the area.
                     State of mind of the suspected person.
                     Accessibility of the weapon.
      Separate student/staff member from weapon, if possible.
      If the suspect threatens you with the weapon, DO NOT try to disarm him/her.
      Back away with your hands up. STAY CALM.
      Follow district procedures if you need to conduct a weapons search.
      Document all activities related to a weapons incident according to reporting requirements of the
       district.
      If the suspect is a student, notify parent(s)/guardian(s) according to district policy.




                                                     25
                                            BOMB THREAT
Critical information:
      Schools are responsible for assessing bomb threats to determine credibility.
      All bomb threats must be taken seriously until they are assessed.

Procedures upon receiving a bomb threat:
      By phone call
           o Complete the Checklist for Telephone Threats.
      By written note
           o Preserve evidence.
           o Place note in plastic bag, if available.
           o Photograph words written on walls.
      Notify building administrator or designee.
      Notify law enforcement.
      Building administrator orders evacuation or other actions according to threat assessment and
       school policy.

Scanning process considerations:
      Scan classrooms and common areas for suspicious items. Scans should be made by people who
       are familiar with the building. Assign staff to certain areas of the building. Keep in mind that a
       bomb could be placed anywhere on school property inside or outside.
      Any suspicious devices, packages, etc., should be pointed out to emergency responders. Do not
       touch.
      Once a device is located, emergency responders take responsibility for it.

Evacuation considerations:
      If a decision is made to evacuate, notify staff via phone system, hardwired PA system or by
       messenger. Do not use cell phones, radios or fire alarm system because of risk of activating a
       device.
      While notification is being made, other staff should survey the grounds to clear exits and areas
       where students and staff will be going. Exit routes should be altered accordingly if the location of
       the device is known.
      When evacuating, leave everything as-is. Leave room doors unlocked. Teachers take class roster.




                                                    26
                                CHEMICAL OR BIOLOGICAL THREAT

If a telephone threat references a chemical or biological device or package, complete the Checklist for
Telephone Threats procedures and refer to safety procedures in Bomb Threat and Hazardous Materials
sections.

This page addresses receiving, by mail or delivery service, a suspicious letter or package that might be
a chemical or biological threat.

When sorting mail or receiving delivered packages:
      Look for characteristics that make you suspicious of the content.
           o Excessive postage, excessive weight

           o Misspellings of common words

           o Oily stains, discolorations, odor

           o No return address or showing a city or state in the postmark that does not match the
              return address
           o Package not anticipated by someone in the school or not sent by a known school vendor

If a letter/package is opened and contains a written threat but no suspicious substance:

      Notify building administrator and law enforcement.

      Limit access to the area in which the letter/package was opened to minimize the number of
       people who might directly handle it. It is considered criminal evidence.

      Ask the person who discovered/opened the letter or package to place it into another container,
       such as a plastic bag.

      Turn the letter/package over to law enforcement. Document all activities.

If a letter or package is opened and contains some type of suspicious substance:

      Notify building administrator and law enforcement.

      Isolate the people who have been exposed to the substance. The goal here is to
       prevent/minimize spreading contamination.

      Limit access to the area in which the letter/package was opened.

      Ask the person who discovered/opened the letter/package to place it into another container,

                                                   27
       such as a clear plastic zip-lock bag. Handle with gloves if possible.

      Emergency officials will determine the need for decontamination of the area and the people
       exposed to the substance.

Building administrator:

      Building administrator and emergency officials determine whether evacuation is necessary.

      Building administrator notifies superintendent. Notification is made to parents/guardians,
       according to district policies.

      Implement post crisis procedures as necessary.




                                                     28
                                         CHECKLIST FOR TELEPHONE THREATS
 If you receive a telephoned threat (bomb/chemical/other):

          Remain calm.
          Do not hang up. Keep the caller on the line as long as possible and listen carefully.

 Ask the following questions:

          Where is the bomb/chemical or other hazard?
          When will it explode/be activated?
          What does it look like?
          What kind of bomb/hazard is it?
          What will cause it to explode/activate?
          What is your name?
          Did you place the bomb/hazard? WHY?
          Where are you?

 Exact wording of the threat: __________________________________________________________________

 If voice is familiar, who did it sound like? ________________________________________________________

 Caller ID information:
Male                    Female                     Adult                       Juvenile                  Age

 Caller origin:
Local                    Long distance             Internal                    Cell Phone


 Caller’s voice: Note pattern of speech, type of voice, tone. Check all that apply.
Calm                 Excited              Loud                 Soft                 Deep                       Nasal
Raspy                Distinct             Slurred              Normal               Crying                     Laughter
Slow                 Rapid                Disguised            Accent               Lisp                       Stutter
Drunken              Familiar             Incoherent           Deep breathing


 Background sounds: Check all that apply.
Voices           Airplanes             Street noises              Trains                  Quiet                Bells
Clear            Static                Animals                    Party                   Vehicles
Horns            House noises          PA system                  Music                   Factory machines
Motor            Phone booth           Other:


  Threat Language: Check all that apply.
Well-spoken         Foul                 Taped                    Incoherent              Irrational           Message read
(educated)                                                                                                     from script

 Did caller indicate knowledge of the building? Give specifics:

 Person receiving call: ________________________ Phone number where call received: ____________________

 LEAVE YOUR PHONE OFF THE HOOK. DO NOT HANG UP AFTER CALLER HANGS UP.




                                                                      29
                                         MEDIA PROCEDURES
 All staff must refer media contacts to district spokesperson.

       Superintendent serves as district spokesperson unless he/she designates a spokesperson. If
        spokesperson is unavailable, an alternate assumes responsibilities.

District spokesperson:
                                 _____________________________ _____________________________
                                 Name                          Contact Number(s)
Alternate spokesperson:
                                 _____________________________ _____________________________
                                 Name                          Contact Number(s)

        District Public Information (PI) person helps district spokesperson coordinate media
         communications.

District PI:                     _____________________________ _____________________________
                                 Name                          Contact Number(s)

Alternate PI:                    _____________________________ _____________________________
                                 Name                          Contact Number(s)
 Media checklist:
    Building administrator relays all factual information to superintendent and public information
       person.
    Establish a media information center away from the affected area. Consider:
          o Media need timely and accurate information. However, protect the privacy of staff and
               students when necessary and justified.
          o Media will want to be close enough to shoot video footage and photographs, but they
               should not be allowed to hinder responders.
    Before holding a news conference, brief the participants and coordinate information.
          o Determine the message you want to convey. Create key messages for target audiences:
               parents, students and the community.
          o Emphasize the safety of students and staff.
          o Engage media to help distribute important public information. Explain how the
               emergency is being handled.
          o Respect privacy of victims and families of victims. Do not release names to media.
    Update media regularly. DO NOT say "No comment." Ask other agencies to assist with media.
    Maintain log of all telephone inquiries for future use.




                                                     30
                         POST-CRISIS INTERVENTION PROCEDURES

   Assess the situation to determine the need for post-crisis interventions for staff, students and
    families.

   Provide post-crisis briefings for staff, students and families as appropriate.

   Re-establish school and classroom routine as quickly as possible.

   Consider interventions:
       o Defusing – Provide defusing sessions for students and staff as quickly as possible after the
           emergency.

       o Defusings are brief conversations with individuals or small groups held soon after an
           incident to help people better understand and cope with the effects of the incident.
           Defusing should be conducted by trained individuals.

       o Debriefing – Conduct critical-incident stress debriefing (CISD) three to four days after the
           emergency.

       o CISD is a formal group discussion designed to help people understand their reactions to
           the stress of an event and to give referral information. It must be modified for student's
           developmental level. CISD should only be conducted by trained professionals.

       o Counseling - Provide grief counseling.

   Provide on-going support as necessary for staff, students and families.

       o Monitor and support staff.
       o Provide ongoing opportunities for children to talk about their fears and concerns. They
           may have more questions as time passes.
       o Identify and monitor at-risk students.

       o Provide individual crisis or grief counseling, if necessary.

       o Conduct outreach to homes.

       o Provide follow-up referral for assessment and treatment if necessary.




                                                  31
                                 SHELTER-IN-PLACE PROCEDURES

Sheltering in place provides refuge for students, staff and the public inside the school building during
an emergency. Shelters are located in areas of the building that maximize the safety of inhabitants.

Sheltering in place is used when evacuation would put people at risk (i.e., tornado, environmental
hazard, blocked evacuation route).

Shelter areas may change depending on the emergency.
      Identify safe areas in each school building.
      Building administrator announces that students and staff must go to shelter areas.
      Bring all persons inside building(s).
      Teachers take class rosters.
      Close all exterior doors and windows, if appropriate.
      Turn off ventilation leading outdoors, if appropriate.
      Teachers account for all students after arriving in shelter area.
      All persons remain in shelter areas until a building administrator or emergency responder
       declares that it is safe to leave.

If all evacuation routes are blocked:
      Stay in room and close door.
      Keep air as clean as possible.
          o Seal door.
          o Open or close windows as appropriate.
          o Limit movement and talking in room.
      Communicate your situation to administration or emergency officials by whatever means
       possible.




                                                   32
                                      STORAGE SHED
                       LIST OF EMERGENCY SUPPLIES (Revised 1-20-10)
                             Note: Use Inside Building Key to Enter Shed
Emergency Essentials
 10 Clipboards with Emergency Info
 Copies of all necessary forms, including class lists and student/staff medical info
 List of emergency contact numbers
 Office supplies: pens, paper, poster charts, masking tape, etc.
 Master keys (located in office backpack)
 Battery or wind-up powered radio and extra batteries -NEED
 2 battery-powered or wind-up Flashlights and extra batteries
 3 rolls Yellow Emergency barrier tape 3" x 1000"
 Suitable containers for supplies (large plastic tubs)
 25 Dust masks – for search and rescue
 Five 3' x 6' folding tables
 Folding Chairs, 8
 30 Identification neon-colored vests for staff, all yellow except orange for principal NEED
 3 Banners for Designated areas: “Student Release Info Center”; “First Aid Station”, “Command
  Center”
 Cable to connect car battery for emergency power NEED

First Aid: Store these items in Nurse’s Bag/Tubs:
 First aid supplies and first aid book
 4 x 4" compress: 500 per 250 students
 8 x 10" compress: 75 per 250 students
 Elastic bandage: 2-inch - 12 ; 4-inch- 12
 Triangular bandage: 24
 Cardboard splints: 24 each, sm, med. Lg.
 Butterfly bandages: 50/campus
 Water in small sealed containers: 100 (for flushing wounds, etc.)
 Hydrogen peroxide: 10 pints/campus
 Bleach, 1 small bottle
 2 backboards as a stretchers
 Scissors, paramedic: 4
 Tweezers: 3 assorted
 Triage tags: 25 per 250 students
 Non-Latex gloves: 50 per 250 students
 Oval eye patch: 50
 Tapes: 1" cloth: 50 rolls; 2" cloth: 24
 Disposable blanket: 20 per 200 students NEED
 Space blankets: 1/student and staff: 250 NEED
 Heavy duty rubber gloves, 4 pair

                                                  33
Sanitation Supplies: (Store in Sanitation Plastic Tubs)
 Toilet Supplies (large bucket, used as container for supplies and toilet when needed, with 100 plastic
   bags, toilet paper, and hand washing supplies)
 1 toilet kit per 100 students/staff, to include:
 1 portable toilet, privacy shelter, 20 rolls toilet paper, 300 wet wipes, 300 plastic bags with ties, 10
   large plastic trash bags
 1 box Feminine napkins
 5 large Hand Sanitizer Bottles and Wet Wipes

Weather Protection and Comfort
 2 Tent Awnings for first aid station, Student Release Info Center NEED
 Blankets, sleeping bags – keep in vacuum-packed bags from mildew NEED
 6 Tarps – for weather protection NEED
 5 boxes of Plastic garbage bags – for garbage and weather protection

Tools to be stored in a tool box or crate
 Adjustable wrenches – for turning off utilities
 Screwdriver
 Shovel
 Utility Knife
 Pliers
 Hammer
 Crow bar
 Heavy duty gloves for clearing debris
 Broom

Food/Necessity Supplies(All items to be vacuumed-sealed in a Recycle Bin)
 2-4 large water bottles X 250 people for 3 days
 Dry of canned food
 Can opener
 Plastic knives, forks, and spoons
 Paper plates and cups
 Paper towels
 Newspaper– to wrap garbage and waste
 2-3 Trash containers




                                                    34
                    CLASSROOM KIT SUPPY LIST (in Classroom Backpacks)

   Class rosters for each class using the room
   Emergency evacuation plans
   List of assigned roles for school personnel
   35 large plastic garbage bags
   3 travel-size Kleenex pack
   1 pack of 2 feminine hygiene pads
   6 cleansing towelettes
   5 4” x 4” gauze pads
   1 roll of 1/2 “ x 5 yards adhesive tape
   1 2” x 5 yards ace-type elastic bandages
   3 pair of disposable vinyl gloves
   1 flashlight
   2 D-size batteries
   2 pens
   1 5” x 8” ruled legal pads
   16 (8 each) D-size batteries for two boom boxes
   1 Mylar 56” x 84” rescue blanket
   1 pair of scissors
   Duct Tape, 2 rolls (for sealing doors & windows)
   Bright vest
   1 – 2 rolls of toilet paper


For the Kids
 Toys
 Books
 Puzzles
 Games




                                                   35

				
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