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Smithland PTO Meeting Minutes September 21, 2011 Present: Jessica Lee, Mariana Lorenzana, Gary Painter, Mark Miller, Sonali Aradhey, Lee Purnhagen, Heather Lindstrom, Kara Vance, Loretha Ketterman, Katie Cooper, Kristen Fulton Wright, Bill Lawton, Meg Wightman. 1. Fall Festival - we felt the festival was a success- running more smoothly than last year. Ticket sales equaled $1,737 ($1743 last year). Expenses total about 1200, plus additional reimbursement for 4th grade Ice Cream Fundraiser tickets. Follow up needed: a. Clean up/organize PTO closet (volunteer needed) b. Make large Thank You cards with children’s signatures for JMU Athletes and Key Club (Mr Painter/Mr Miller – will you see to this?) (Loretha already took care of Karaoke Guy, John Caruso thank you) c. Finalize expenses numbers (Bill L) d. Request photos taken at event to be sent to Mr Painter for yearbook and Bill L for PTO web page – (Mr Painter- will you send out a request email?) Learned for next year/future: a. Need a Spanish speaking PTO Contact for Spanish speaking families who want to volunteer or who have questions b. Pie Walk – wonder about calling it a “dessert walk”. Perhaps will continue to charge 6-8 tickets/chance, but to draw 2 numbers each time, instead of 1 (we had a few pies remaining by 4pm, all of which we quickly sold for $1/each) c. Loretha Ketterman’s husband had volunteered to offer hayrides behind his tractor next year. d. Insurance is still in process – we’ll want to have it lined up before next year 2. International Night – Wednesday, Oct 12 5:15- 7:30 a. Entertainment: Committee will work on entertainment i. Lee P will make contact with Jalisco’s mariachi band ii. Meg, will check with Filipino dance group at International festival iii. Mr Rush making video iv. Mariana L will check with husband (Multi-Cultural Director at EMU) about cultural entertainment v. Mr Painter will check with JMU International Students b. Food: PTO will request food from area restaurants to supplement potluck. Bill L will write letter requesting food donations, and will send to Meg, who will email to each of the following volunteers contacting the following restaurants: i. Great Wok – Mr Miller will check with parents of kindergartener, Ashley ii. Papa John’s – Mr Miller iii. Chili’s – Jessica Lee iv. Indian American Café – Sonali Aradhey v. Blue Nile – Sonali Aradhey vi. Union Station – Kara Vance vii. El Charro – Katie Cooper viii. Doña Rosa’s – Katie Cooper ix. Panara – Laretha Ketterman x. Costco – Meg Wightman c. Communication – Committee will create a flyer to be sent in Friday folders inviting families to come and bring food to share. (who will do this?) d. Clean Up – volunteers include Kristen Fulton Wright, Bill Lawton, Sonali Aradhey, Katie Cooper, Custodian 3. Principal’s Report a. Academic year opened really well b. New expectations are being made of teachers district wide, including i. Home visits ii. Updated web pages iii. Effective school committee membership The PTO will work to support our teachers, especially at report card/progress report time –inviting parents to join us in bringing in treats for the teachers to the classroom/lounge. c. Smithland did not make AYP this year, but the federal government is likely to relax expectations in near future d. Smithland did make VA Accreditation e. Dismissal Policy Changes – in a effort to keep 400+ children safe and accounted for at dismissal, grades will be dismissed in staggered fashion: i. 3:25: pre-K and K ii. 3:27: grade 1 & 2 iii. 3:30: grade 3 & 4 Children will be escorted to buses by their teachers f. Concerns were shared safety of children/parents crossing drive to parked cars while cars exit drive. Ideas included: i. Installing speed bumps ii. Pedestrian crossing signs/lights iii. Asking parents to walk across cross walks only 4. Virginia Diner – packets were given to all classroom teachers for distribution. All orders must be turned in by Oct 3. Bill L will send out a reminder to parents for Friday folders. We expect this fundraiser to bring in a good amount to the PTO for future fun/educational activities. (L/Y this fundraiser earned $3500) Sonali A and Lee P will assist with money counting and order distribution. 5. Art to Remember is our next fundraiser (getting ordered products in before Christmas). Children are excited about creating art to be put on products we can buy as gifts. Fundraiser starts in mid-October. 6. AppleBees Pancake Breakfast – Saturday, November 12 a. Publicity – Bill L will check with Mary Brooks about getting the materials needed to publicize – getting it into boxes by Wed, Nov 2. b. Servers (volunteers needed!!!) 7. Soup Lunch for Teachers November 8th –In an effort to support our teachers during Parent/Teacher Conference days, we’ll ask parents to volunteer to bring soups and breads to the teacher’s lounge for lunch. Meg W, Sonai, A, Kara V, and Loretha K will coordinate this event 8. 9. Domino’s Pizza Nights – we decided to skip it for this year. Bill L will ask the Domino’s representative to contact us in the spring about possibly participating next academic year. 10. Movie Nights – the PTO has purchased a license to show movies. We would like to try to schedule 5 of them this year – possibly at 1 on some Early Release Days. In order to make this work, we’ll HAVE to have parent involvement (teachers and staff will be in meetings, so can’t help). We need a 1/10 adult/child ratio. (next Early Release dates are: Tues Oct 11 & 25) a. Bill L will draft a letter inviting parents to volunteer chaperon one or more of these events b. Mr Painter will check with Blast Off Director, to see if we can have some Blast Off staff to supplement adult volunteers. c. Mr Painter will ask Mrs Johnson about having JMU Athletes and maybe Key Club kids help, as well 11. Game Night – is Friday, January 13th from 5-7pm. Sonali A will lead this up. We will all think about the night, and come with ideas to the next meeting. 12. Funky’s Skate Night – Currently scheduled for Feb & April. Should be able to get a 3rd night free. Bill L will check with Dennis B to verify schedule and to check into scheduling a night in November or December. 13. P.E. Night – (December 8 – Mr Painter to confirm date) – Ms Toliver is planning this to include healthy food and activities. We’re encouraging everyone to come!
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