*HR Assistant*/*Consultant Trainee*
Personnel Plus! Consulting Services
Reports to Jim Nys, President
Pay: Hourly base plus benefits following qualifying period.
1. _Administrative Support_ 15% (6 hrs a week average)
a. Maintains Consulting and WSSH Administrative Files
b. Arranges and Manages Travel for Office Staff
c. Assists Company Officers in Business Management Projects Such as Purchases of Goods and
Services, Tax Reporting, Etc.
d. Reviews and Distributes or Takes Action on Incoming Mail.
e. Maintains Office Physical Inventory.
f. Provide Support to the CFO as requested.
2. _Consulting Support _ 50% (20 hrs a week average)
a. Create Bids and Proposals and Invoices for Client Projects and Provides Copies to CFO for
Entry into Quickbooks.
b. Assists in typing or assembly of Draft Policy Language or data entry of information into
c. Proof documents and other materials for external dissemination. Create, maintain, disseminate
and summarize surveys or databases and Other Hr Related Projects.
d. Reviews policies and creates drafts of new policies for review by President.
e. Participate Client or Employee Meetings to Record Meetings, Add a Perspective and Help
Evaluate the Best Course of Action. May serve as part of investigatory team.
3. _Training Support_ 20% (8 hrs a week average)
a. May Assist in creation of powerpoint presentations.
b. Makes Arrangements for Meetings/ Training Venues
c. Maintain Training Registration Records and manage payments of registration fees
d. Answer questions for training registrants
e. Develop brochures and other marketing pieces Disseminate Training and Other Event
Information to Clients
f. Schedule webinars and in some cases record and disseminate recording to clients
4. _Temp Service Support _ 15% (6 hrs a week average)
a. Participates in Promotions and Community Activities in Which Company Is Participating
(Governor's Cup, Business after Hours, Etc.)
b. Backs up other staff by taking phone calls, assisting job applicants or responding to clients. In
Absence of other staff, Accepts Basic Job Order Information from Clients or Messages from Temps or
Applicants. Enters Details into Tempware and Informs Branch Manger
5. _Desirable Tasks:_
a. Respond to routine HR Questions from Clients. Refers Unprecedented or More Complex
Questions to Jim.
b. Complete statistical analysis of salary surveys and Affirmative Action Plans.
c. Assist in development and maintenance of web sites
d. Create Relational Databases, spreadsheets
Knowledge Skills and Abilities:
ii. Clerical - Knowledge of administrative and clerical procedures and systems such as word
processing, managing files and records, designing forms, and other office procedures and terminology.
iii. English Language - Knowledge of the structure and content of the English language including
the meaning and spelling of words, rules of composition, and grammar.
iiii. Customer and Personal Service - Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting quality standards
for services, and evaluation of customer satisfaction.
iiv. Administration and Management - Knowledge of business and management principles
involved in strategic planning, resource allocation, human resources modeling, leadership technique,
production methods, and coordination of people and resources.
v. Computer Hardware and Software- Knowledge of word processing, spreadsheets and
databases. Some knowledge of HTML desirable.
vi. Personnel and Human Resources --- Some knowledge of principles and procedures for
personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation,
and personnel information systems.
vii. Law and Government --- Some knowledge of laws, legal codes, court procedures,
precedents, government regulations, executive orders and compliance agency rules.
i. Active Listening - Giving full attention to what other people are saying, taking time to
understand the points being made,
asking questions as appropriate, and not interrupting at inappropriate times.
ii. Reading Comprehension - Understanding written sentences and paragraphs in work related
iii. Speaking - Talking to others to convey information effectively.
iv. Service Orientation - Actively looking for ways to help people.
v. Writing - Communicating effectively in writing as appropriate for the needs of the audience.
vi. Coordination - Adjusting actions in relation to others' actions.
vii. Time Management - Managing one's own time and the time of others.
viii. Social Perceptiveness - Being aware of others' reactions and understanding why they react
as they do.
ix. Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations
to make improvements or take corrective action.
x. Active Learning - Understanding the implications of new information for both current and
future problem-solving and decision-making.
i. Written Comprehension - The ability to read and understand information and ideas presented
ii. Oral Comprehension - The ability to listen to and understand information and ideas presented
through spoken words and sentences.
iii. Oral Expression - The ability to communicate information and ideas in speaking so others will
iv. Speech Recognition - The ability to identify and understand the speech of another person.
v. Written Expression - The ability to communicate information and ideas in writing so others will
vi. Near Vision - The ability to see details at close range (within a few feet of the observer).
vii. Speech Clarity - The ability to speak clearly so others can understand you.
viii. Information Ordering - The ability to arrange things or actions in a certain order or pattern
according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures,
ix. Deductive Reasoning - The ability to apply general rules to specific problems to produce
answers that make sense.
x. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It
does not involve solving the problem, only recognizing there is a problem.
Position Open until filled. .
In order to be considered for this position, you must submit the
following to Jim Nys, 210 E. Lyndale, Helena, MT 59601
1. A copy of a current resume.
2. A cover letter highlighting your qualifications as they support
your candidacy for the position. Please show how your experience and
training qualify you to perform the tasks of the position.
3. Your salary requirements
Jim Nys, PHR, DTM, MPA
Personnel Plus! Consulting Services- www.personnel-plus.com
Westaff of Helena- www.westaffmt.com <http://www.westaffmt.com>
210 E. Lyndale Ave, Helena MT 59601/
Office 406-443-7787, cell 406-431-9445, fax 406-443-5803/
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