BUTLER TECHNOLGY AND CAREER DEVELOPMENT SCHOOLS
Board Retreat Minutes –November 15, 2008, Board Room, Educational Resource Center
1. Opening Items
Information: 1.01 Call to Order
Mr. Thomas Birdwell, Board President, called the meeting to order at 9:00 a.m.
Information: 1.02 Roll Call
Mr. Ed Pokora, Chief Financial Officer, called the roll:
Thomas Birdwell Present
Bruce Gehring Present
Glenda Holt Present
Brian McGuire Present
Katie McNeil Present
Dan Murray Present
Joan Powell Present
Sue Price Absent
John Snyder Absent
Lois Vollmer Present
Jim Wirtley Absent
Information: 1.03 Board-Self Assessment
Mr. Birdwell led the discussion regarding board self-assessment. The actual board self-assessment document was developed over a
year ago to measure progress on achieving board goals and objectives. The board reviewed the following areas of the assessment:
Owner expectations
Mission and vision
Acquiring performance: how does the board request and receive performance?
Organization effectiveness
Evaluation of CEO
Evaluation of CFO
Legal responsibilities
Ethics
Evaluate board
Professional development
Board Competencies:
1. Decision-making
2. Commitment/initiative
3. Team mode
Board members then individually completed the assessment which uses a 1-5 rating to evaluate the Board’s performance as a whole
during the year.
Action: 1.04 Approval to Move Into Executive Session
It was moved by Mrs. McNeil and seconded by Mrs. Vollmer to move into executive session for the purpose of evaluating the Chief
Executive Officer and the Chief Financial Officer.
The result of the vote: Unanimous
Yea: Birdwell, Holt, McNeil, Murray, Powell, Snyder, Vollmer
Not present: McGuire, Price, Snyder, Wirtley
Bruce Gehring led the discussion regarding the evaluations of Robert Sommers, CEO, and Ed Pokora, CFO.
Time entered executive session: 11:00 p.m.
Time returned to public session: 12:44 p.m.
Mr. McGuire left the meeting at 12:15 p.m.
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Information: 1.05 Board Work Priorities
Bruce Gehring led the discussion regarding 2009 board work priorities.
Review of 2008
Strengths and weaknesses
Strategic planning
Sophomores to Seniors
University System of Ohio
Board transition plan
Internet access for documents
Possible committees:
Vision/Mission/Strategic Planning; Members: Mrs. Vollmer, Mr. Birdwell, Mrs. Powell, Mr. Gehring
Board Development; Members: Mr. Murray, Mrs. Holt, Mrs. McNeil
Next steps:
Quarterly (regular) retreats
More discussion at November 18, 2008, regular monthly board meeting
Information: 1.06 Ownership Discussion and Board Interaction
Dan Murray led discussion regarding ownership and board interaction.
Engage community through a survey to associate school board members
Consider All-County Board Meeting of member districts (services provided, etc.)
What does the home school expect from Butler Tech?
Action: 1.087 Adjournment
It was moved by Mr. Gehring and seconded by Mrs. Holt to adjourn the board retreat at 2:55 p.m.
The vote was: Unanimous
Yea: Birdwell, Holt, McNeil, Murray, Powell, Snyder, Vollmer
Not present: McGuire, Price, Snyder, Wirtley
____________________________________________________ _______________________________________________
Thomas W. Birdwell, Board President Ed Pokora, Chief Financial Officer
As reviewed and submitted by the CFO office.
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