Broadwater Community and School Library Board
Minutes – April 26, 2010
Members Present: Sara Argabright, Amanda Hazlett, and Theresa Schrozyk.
Guests: Angela Giono and Brian Patrick.
Call to Order: Sara Argabright called the meeting to order at 7:07 p.m.
Minutes: The minutes of the March 29, 2010 meeting were unanimously approved on a motion by
Theresa Schrozyk and seconded by Amanda Hazlett.
Public Comment: No Public Comment was received.
Recognition of Individuals, Delegations, and Correspondence:
Angela Giono reported that she had received a “Thank You” and a $5 donation from a patron for loaning
a book to them, correspondence from the Montana State Library in regards to programs, and a letter
notifying her that she had completed the library certification process.
V. Committee Reports
1. Library Services Survey (3.4.2):
The library services survey is currently on the school website. The results will be reviewed at the June
meeting. It was suggested to put a message on the marquee and post a sign in the library encouraging
input on the survey.
2. Grant Process Investigation (5.3.1):
Angela Giono reported a letter needed to be sent by March 5th in order to submit the grant by April 20th.
She will continue to search for other grant opportunities.
3. Annual Work Plan Review
Anglea Giono submitted her annual work plan. The board liked the format of the plan. Amanda Hazlett
made a motion to approve the plan. Sara Argabright seconded the motion. Motion passed.
4. Interlocal Policy Review Update
The Interlocal Policy changes recommended by the County Commissioners have been approved by both
the library board and school board. The agreement will be sent to the commissioners for final approval.
5. Library Policy Manual:
Theresa Schrozyk made a motion to approve the library policy on first reading. Sara Argabright seconded
the motion. Motion passed. The board will review the policy manual one more time prior to final
adoption at the June meeting. Theresa Schrozyk and Angela Giono will work on clearing up the language
on leave time prior to the June meeting.
VII. Unfinished Business
1. Strategic Plan
The board made the following changes to the strategic plan.
Page 2 Electronic media 1.4 Purchased MP3 players – met goal – move item from Red to Green – It is
likely that the blue item on the page will turn green after inventory is completed.
Page 3 Yellow to Green after inventory – weeding helps Goal # 2 is done – move to green color. Put
blue item on hold – move to yellow.
Page 4 Yellow to Green
Page 5 Top remains Blue- Since we are completing the survey now – it will move from Yellow to Green.
There was a discussion on the public librarians need to circulate. In the last section there are workshops
that could be attended dealing with patron interface classes. Angela Giono has also received her library
certification in public relations.
Page 6 Move blue section to green – implement the Books to Babies program.
2. Public Librarian/Classified Staff Policy Discrepancies
Brian Patrick will write a letter to the Board of Personnel Appeals requesting a determination as to the
status of the public librarians. After the determination is made, the board will work on the discrepancies
in the library and Classified Staff Master Agreement.
VIII. Operations Report
Angela Giono provided a written report which is attached to these minutes. Angela Giono discussed the
Books and Babies Program. Brian Patrick will invite Steve York to the next meeting to discuss the early
childhood program that was implemented in Polson. Angela Giono indicated that inventory is scheduled
for May 24 through the 31st. Angela Giono also indicated that the library made $600 on the book fair this
year.
IX. New Business
1. Budget Submittal
Brian Patrick reviewed the requisitions submitted by Angela Giono and discussed the budget coding for
the items. The budget amount with the requests represents about a 6% increase. On a motion by Amanda
Hazlett with a second from Theresa Schrozyk, the board directed Angela Giono and Brian Patrick to
review the requests and reduce the budget by 3%. This would be an increase over last year by $1,489.
The total budget would increase from $49,637.98 to $52,126.
2. Post Trustee and Librarian Information & Pictures on Library Bulletin Board
The board discussed this item and decided to have Angela Giono post a list of the current board members
on the library bulletin board. This will be completed after the May school board meeting so it will reflect
the new school board member(s). In the fall when school begins, the library board will have their picture
taken to be put in the paper with the school staff.
3. Librarian Evaluations
Angela Giono has completed the evaluations for the public librarians. She likes the new form because it
allows for the public librarians to comment on their own performance. The board directed Angela Giono
to encourage the public librarians to continue to take classes towards public library certification.
X. Old Business
1. Cotter Grant
Theresa Schrozyk made a motion to use the Cotter grant money to fund the on-line AR program for a
year. Amanda Hazelett seconded the motion. Motion passed. There was a discussion on the problems
with labeling the books for AR.
The meeting was adjourned at 9:04 pm on a motion by Amanda Hazlett with a second by Theresa
Schrozyk.
Next meeting date:
June 28, 2010 7:00 pm