Board of Commissioners’
July 12, 2011
The July meetings for the Clearwater County Board of Commissioners commenced on
July 12, 2011 at 9:00 a.m. with Chairperson Stenseng presiding and Commissioners
Newland, Chevalier, Nelson and Hayes present. The Board recited the Pledge of
Allegiance.
Agenda – Motion by Commissioner Nelson, seconded by Commissioner Newland and
carried, to approve the Agenda with additions.
Minutes – Motion by Commissioner Newland, seconded by Commissioner Chevalier and
carried, to approve the Minutes for the Month of June with corrections.
Board of Equalization Minutes – Motion by Commissioner Nelson, seconded by
Commissioner Newland and carried, to approve the Board of Equalization Minutes.
North Country National Trail – Ray Villasek was present to give an update on the
construction and maintenance of the North Country National Trail.
Soil & Water Conservation District – Kathy Rasch presented the following motion:
Motion by Commissioner Nelson, seconded by Commissioner Newland and carried, to
authorize the chairman to sign the Final Program Allocation and Contribution Plan for
the Natural Resources Block Grant for Fiscal Year 2010.
Auditor – Al Paulson presented the bills and the following motions: By general consent
the Board waived the 3-day notice requirement for the following motion: Motion by
Commissioner Hayes, seconded by Commissioner Chevalier and carried, to approve the
Resolution of Support of Minnesota Accountable Government, Innovation and
Collaboration (MAGIC) Act.
Motion by Commissioner Stenseng, seconded by Commissioner Nelson and carried, to
authorize the County Auditor to pay the submitted invoices of $141,475.33 from the
County Revenue Fund and submitted invoices of $13,021.45 from Nursing Service.
Motion by Commissioner Hayes, seconded by Commissioner Chevalier and carried, to
authorize the County Auditor to obtain a credit card for the Auditor‟s Office in the
amount of $10,000.00 and to follow the Credit Card Policy resolution that was adopted
on June 29, 2010 by the Clearwater County Board of Commissioners.
Engineer – Dan Sauve presented the bills, financial statement and the following motions:
Motion by Commissioner Nelson, seconded by Commissioner Newland and carried, to
approve payment of the Clearwater County Highway Department bills as presented.
Motion by Commissioner Newland, seconded by Commissioner Chevalier and carried, to
authorize the County Highway Department to advertise project SAP 15-600-009; Bridge
Replacement in Itasca State Park and set the date and time of the letting with the County
Board Coordinator.
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Motion by Commissioner Newland, seconded by Commissioner Chevalier and carried, to
authorize the County Highway Department to advertise project SAP 15-600-11; Milling,
Minor Subgrade Correction and Overlay on CAR 117 in Itasca State Park and set the date
and time of the letting with the County Board Coordinator.
Motion by Commissioner Chevalier, seconded by Commissioner Newland and carried, to
appoint Mr. Edward Huotari to the HEO/Mechanic position at the salary of Grade 12,
Step E as identified in the AFSCME Local Union 922 Labor Agreement.
Ayes: Hayes, Newland, Chevalier & Nelson Abstain: Stenseng
Dan opened bids at 10:30 a.m. for CP 11-400 Fuel Bid:
Bagley CO-OP Assoc .07 Markup (Card System)
Westside Express .179 Markup (Card System)
.149 Markup (In House)
Dan received general consent from the Board to go ahead with the Federal Aid Rumble
Strip project. He didn‟t see a reason to suspend this project because of the State
Shutdown because no independent assurance is required.
Treasurer – Charlene Olson presented the following motions: Motion by Commissioner
Hayes, seconded by Commissioner Nelson and carried, the Clearwater County Board
approves the AFSCME Council No. 65, Social Workers Union Contract. Effective
January 1, 2011 thru December 31, 2012. 2011 and 2012 salaries with a Zero percent
increase plus steps, with a one-time lump sum stipend of $100. If the health insurance
premiums increase in 2012 the employer and the employees will split the increase 50-50.
The VEBA Plan split will be based on the increase in the premium portion of the family
premium. The Board authorizes the Chairperson to sign the contracts when approved by
the County Labor Attorney.
Motion by Commissioner Nelson, seconded by Commissioner Hayes and carried, the
Clearwater County Board of Commissioners approves the Minnesota Nurses Association,
Nursing Service RN Union Contract, effective January 1, 2011 thru December 31, 2012.
2011 and 2012 salaries with a Zero percent increase plus steps, with a one-time lump sum
stipend of $100. The on-call pay was set at 3.83 per hour. The Board authorizes the
Chairperson to sign the contract when approved by the County Labor Attorney.
There is mediation scheduled for 1:00 p.m. on July 28, 2011 if the State Shutdown is
over. There is also a CHS Board meeting scheduled for 5:00 p.m. on July 26, 2011.
Charlene would like to meet with Commissioners Nelson and Hayes and someone from
CHS regarding CHS employee wage scale issues.
Open – There will be an Enbridge informational meeting at 2:30 p.m. today for anyone
interested. Also Commissioner Stenseng has a Survey Committee meeting at 1:00 p.m.
today.
Commissioner Hayes suggested having the Safety Committee come up with steps for
employees to follow in the case of a violent customer.
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Recess – The meeting recessed at 11:21 a.m. until 1:00 p.m. on July 19, 2011.
July 19, 2011
Reconvene – The meeting reconvened on July 19, 2011 with Chairperson Stenseng
presiding and Commissioners Chevalier, Nelson & Hayes present.
Agenda – Motion by Commissioner Nelson, seconded by Commissioner Chevalier and
carried, to approve the Agenda with additions.
Engineer – Dan Sauve presented the following motions: Motion by Commissioner
Chevalier, seconded by Commissioner Nelson and carried, to accept the Engineer‟s
Certificate of Performance for CP 10-800 Placement of Riprap, to accept said completed
project for and in behalf of Clearwater County, and to authorize final payment to
Reierson Construction, Inc.
Motion by Commissioner Hayes, seconded by Commissioner Chevalier and carried, to
award the bid for CP 11-400 Supply Fuel for County Vehicles to Bagley CO-OP
Association of Bagley, MN per their proposal.
Environmental Services – Dan Hecht discussed weed spraying, water monitoring at the
landfill, and the need to fence the Nora Solid Waste Collection Site. By general consent
the Board waived the 3-day notice requirement for the following motion: Motion by
Commissioner Chevalier, seconded by Commissioner Nelson and carried, to approve the
purchase of „Hinge-Lock” or “Non-Climb” style wire fencing for renovation of solid
waste collection sites from B & M Supply, Clearbrook at a cost of approximately
$2,152.00 plus tax. This is a budgeted expense in account #394-6241.
Parks – Agnetta Person and Bruce Cox presented the following motions: Motion by
Commissioner Nelson, seconded by Commissioner Chevalier and carried, to approve Les
Janssen Construction, LLC quote of $3500.00 for restoration of park picnic shelter roof.
Motion by Commissioner Chevalier, seconded by Commissioner Nelson and carried, to
approve the purchase of a 2006 E-Z-Go used golf car from Steve‟s Auto Parts/Golf Cars
Plus for $2730.00 plus sales tax with a trade in of our 1995 golf car.
Land Department – Bruce Cox presented the following motions: Motion Failed due to
Lack of motion: Granting an easement for phone line to Garden Valley Telephone
Company across tax forfeit land in Section 18 Rice and Section 13 LaPrairie Townships.
Motion Failed due to Lack of motion: Granting an easement for powerline to Clearwater-
Polk Electric Cooperative across tax forfeit land in Section 12 LaPrairie Township.
Motion by Commissioner Chevalier, seconded by Commissioner Hayes and carried,
granting an easement for access to Dean Sether across tax forfeit land in Section 21 Long
Lost Lake Township conditional on him granting same to County on his property.
There will be a Tax Forfeit Committee meeting on September 9, 2011 following the
Department Head Meeting.
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Nursing Service – Bonnie Engen gave a report on Public Health, Home Care & Hospice.
She also discussed a computer software replacement that needs to be done.
Auditor – Al Paulson presented the bills, monthly financials and the following motions:
By general consent the Board waived the 3-day notice requirement for the following 2
motions: Motion by Commissioner Nelson, seconded by Commissioner Hayes and
carried, to appoint Julie A. Sundquist as a Board Member to the Clearwater County
Human Service Board with term to expire June 30, 2013.
Motion by Commissioner Chevalier, seconded by Commissioner Stenseng and carried, to
authorize County Auditor to sign the Amended Agreement with Rural Cellular
Corporation for an extended agreement terminating on July 31, 2017 with a yearly 2%
increase in rent on the anniversary date.
Motion by Commissioner Stenseng, seconded by Commissioner Nelson and carried, to
authorize the County Auditor to pay the submitted invoices of $41,090.48 from the
County Revenue Fund and submitted invoices of $30,954.80 from Nursing Service.
Al reminded the Board of Budget meetings on July 26th and 27th at 8:30 a.m.
Assessor – Cheryl Grover presented the following motion: Motion by Commissioner
Nelson, seconded by Commissioner Chevalier and carried, to abate the 2010 and 2011
property taxes for parcel number 05.017.0200. Homeowner left the property for an out of
state job in 2009 but returned to the property in the same year and failed to let the
Assessor‟s Office know that they were living on the property again.
Treasurer – Charlene Olson presented the following motion: Motion by Commissioner
Hayes, seconded by Commissioner Nelson and carried, the Clearwater County Board
approves the AFSCME Council No. 65 Road & Bridge Union Contract. Effective
January 1, 2011 thru December 31, 2012. 2011 and 2012 salaries with a Zero percent
increase plus steps, with a one-time lump sum stepend of $100. If the family health
insurance premiums increase in 2012 the employer and the employees will split the
increase 50-50. The VEBA Plan split will be based on the increase in the premium
portion of the family premium. The Board authorizes the Chairperson to sign the
contracts when approved by the County Labor Attorney.
There are Union Negotiations scheduled for July 27, 2011 and mediation scheduled for
July 28, 2011.
Veterans Service – Harry Hutchens III gave a quarterly report on Veterans Service
Activities and also an update on 2011 Annual Safety training and a MNOSHA Safety
Consultation with Physical Security Assessment/Presentations completed.
Sheriff – Mike Erickson presented the following motion: By general consent the Board
waived the 3-day notice requirement. Motion by Commissioner Chevalier, seconded by
Commissioner Hayes and carried, the Clearwater County Board of Commissioners
hereby authorizes the Clearwater County Sheriff to advertise for the position of School
Resource Officer.
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Open – Commissioner Nelson discussed issues with a County trail on an old railroad
grade by Leonard.
Adjourn – Motion by Commissioner Hayes, seconded by Commissioner Chevalier and
carried, to adjourn the meeting at 3:50 p.m.
Dated: August 9, 2011 _____________________________
Daniel C. Stenseng, Chairman
_____________________________
Emily McDougall, Board Coordinator
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July Claims Over $2,000
Anderson Disposal 9,319.70 Solid Waste
Cease Family Funeral Home 3,769.38 Welfare
Clearwater County Highway Department 7,214.60 County Revenue
Clearwater Day Activity Center 9,178.34 Welfare
Clearwater SWCD 38,235.00 County Revenue
Clw Trailblazer Snowmobile Club 6,900.80 County Revenue
Commissioner of Revenue 5,480.00 County Revenue, Tax Forfeited, Solid Waste
Community Behavioral Health Hospital - 491 3,363.00 Welfare
Community Oil Company Inc 3,891.12 Highway Department
DHS - Maps - 998 22,249.93 Welfare
Enbridge Energy 4,200.00 Highway Department
Evergreen House 2,456.00 Welfare
Evergreen Implement 2,476.17 Highway Department
Fisher Law Office PLLC 2,343.75 County Revenue
Garden Valley Telephone Co 2,396.50 County Revenue, Tax Forfeited, Solid Waste
Huron Culvert Tank 2,062.07 Highway Department
Lake Agassiz Regional Library 19,735.25 County Revenue
Les Janssen Construction LLC 2,400.00 County Revenue
Listrom's Disposal 10,790.57 Solid Waste
Manatron 8,959.06 County Revenue
Marco 9,355.64 County Revenue
Mark's Sand & Gravel Company 314,069.19 Highway Department
Mark's Sand & Gravel Company 579,457.95 Highway Department
MCCC 4,590.90 County Revenue
MCF - Red Wing 3,900.00 Welfare
MSOP - MN Sex Offender Program 462 2,952.00 Welfare
National Gonvernment Services Inc 3,071.00 Nursing Service
North Homes Inc 2,357.46 Welfare
North Homes Inc 6,118.80 Welfare
Northwest Service Cooperative 93,580.00 County Revenue
Blake Peterson 4,542.78 County Revenue
Francis J. Phelan P.A. 2,520.00 Nursing Service
Polk County Solid Waste 26,097.95 Solid Waste
Public Utilities Commission 4,041.18 County Revenue & Solid Waste
Regents of the University of MN 20,394.99 County Revenue
ReiersonConstruction Inc 27,265.00 Highway Department
Rural Minnesota CEP Inc 11,737.65 Welfare
Sharon Sadler 2,404.08 Welfare
Sanford Health - Merit Care Bemidji 2,449.08 Nursing Service
Sanford Medical Center Thief River Falls 7,486.62 Welfare
Tinna Shock 2,903.04 Welfare
Stellher Human Services Inc 4,504.30 Welfare
SVL Service Corporation 5,648.98 County Revenue
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Township of Eddy 3,331.90 Highway Department
Triangle Ag 14,071.09 County Revenue
United States Postal Service 5,000.00 County Revenue
Waste Management of WI-MN 3,777.85 Solid Waste
Westside Express 14,559.19 Highway Department
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