Boy Scout Troop 763
Guidelines and Procedures (as of 3/15/2004)
The Scout uniform for our Troop consists of the Troop 763 hat, the Troop 763
neckerchief or other official BSA neckerchief, a neckerchief slide, and the official BSA
shirt, pants, belt and socks. In accordance with BSA policy, all Scouts will be in
uniform at Scout meetings and formal activities, including all public activities. All
Scouts must wear their uniforms when appearing before the Board of Review for rank
advancement, and when attending quarterly Courts of Honor. The merit badge sash
should be worn at Courts of Honor and Order of the Arrow sash should be worn for
only for OA activities. The Troop T-shirt can be worn at certain functions as notified
by the Senior Patrol Leader or Scoutmaster. Scouts are expected to wear their
uniform to and from all camping trips, hikes and service projects unless given
other instructions by the Scoutmaster or Senior Patrol Leader.
Uniforms will be inspected at Troop meetings and at other special events as desired
by the Senior Patrol Leader or Scoutmaster.
Parents need to buy:
Scout shirt (long or short sleeve, though short sleeve is recommended)
Scout pants (long or short)
Troop 763 will provide the following items to all scouts and adult leaders upon
All necessary patches, red shoulder bars and neckerchief slide.
Green Troop 763 hat (replacement cost $10)
Green Troop 763 neckerchief (replacement cost $9)
Grey Troop 763 T-shirt (replacement cost $8)
If any of these items are lost or otherwise need replacement, individuals will be
responsible for the cost of the item.
The Class 1 portion of the Health Form must be on file with the troop prior to
participating in any activity or overnight trip, including the monthly weekend camping
trips. The entire health form, sections Class 1 and 2 (medical evaluation by a
physician) is required for any activity exceeding 72 hours, such as Summer Camp.
This medical exam must be updated every 36 months.
There is a separate health form (Class 3) for scouts who will participate in any high-
adventure activities, including the COPE and Rangers Challenge programs at Camp
Brady-Saunders. This must be updated each calendar year.
The Class 3 form is also required for any adults age 40 and over to participate in
Class 2 activities (exceeding 72 hours), and must be updated each year.
Troop 763 will go on one camping trip/outing per month, if possible. Scouts, adult
leaders, and drivers generally meet at the Elks Lodge either Friday evening or
Saturday morning (times TBD). Scouts must be in their uniform when traveling to
and from camping trips, unless directed otherwise by the Scoutmaster. Scouts
must have submitted a completed health form, a completed permission slip and
have paid any camping fees prior to departure time. Upon return, scouts are to be
picked up at the Elks Lodge after all Troop gear has been stored in the gear shed.
The trip dates are normally selected during the annual planning process in June or
July of each year. The weekend for campouts may change based on school
schedule, holidays and availability of adult leadership. Proposed dates will be
outlined in the yearly calendar (on the troop website), and announced by the Senior
Patrol Leader or Scoutmaster.
The Troop will camp under it's own registered leadership, always using the "two deep"
adult leadership policy of the BSA. The Scoutmaster or at least one Assistant
Scoutmaster must be present at the campout for it’s duration. Other adults, including
registered committee members attending outings must be willing to help the program
leaders when asked. It is preferred, but not required, that adults attending outings be
a registered troop member and have completed the Adult Leadership Training course.
PERMISSION SLIPS: The permission slip deadline will always be two (2) Mondays
BEFORE the scheduled outing. There is an online permission slip on the troop
calendar for your convenience. Policy for late notification (permission slip): A Scout
is always allowed to participate in our outings, no matter how late the commitment.
However, a few rules will apply for late permission slips:
1. The parent or scout MUST coordinate their transportation directly, by phone,
with our Transportation coordinator (see Troop Roster for name and phone). If
room is not available, you must be willing to provide your own transportation to
and from the outing.
2. The Scout MUST coordinate inclusion on the Patrol menu (food) with their
Patrol Leader. In the event that shopping has been done, and there is not
enough planned, a scout must bring and cook their own food.
3. The Scout may incur subsequent late fees (if applicable).
IMPORTANT: A scout is assumed NOT planning to attend unless a permission slip is
received in advance. A verbal “yes, I’m going” to a Patrol leader is not enough. Once
a permission slip is received AND the food or any other expenses have been paid for,
the cost of the outing WILL NOT be refunded should the scout decide not to attend.
If the scout has filled out a permission slip and is planning not to attend, it is a
requirement that the scout inform his Patrol Leader AND Scoutmaster of the change
FOOD: Scouts will cook by patrol on all camping trips unless given other instructions
by the Senior Patrol Leader or Scoutmaster. Cooking by patrol helps strengthen the
patrol by teaching teamwork and promoting problem-solving skills. Use of gas stoves
and lanterns are restricted to adults and to senior Scouts who have demonstrated
their ability to use them and have permission from the Scoutmaster. Each patrol
decides on their menu for the weekend several weeks before the camping trip, and
one scout from each patrol shops for the patrol food. The budget for food is
generally $12-15 per scout, which covers cracker-barrel (snack) Friday and
Saturday night, three meals for Saturday, and breakfast on Sunday morning.
Dinner is not provided Friday night, and scouts are expected to have eaten prior to the
departure time. For reimbursement, receipts for patrol food must be turned in to
the Troop Treasurer. Make sure to stay within the budget, and please indicate
whether you would prefer a check for reimbursement, or a credit to the scout account
(see SCOUT ACCOUNTS below).
FEES: All fees for each outing are to be paid by the Monday two (2) weeks
before the outing. The camping fee is usually $15-20, depending on the destination.
This fee includes meals, registration fees and/or activity fees. For example, most
District and Council events charge a nominal registration fee, which is usually not
more than $10. Some campgrounds charge a fee. Other activities, such as skating,
climbing or skiing, generally require additional activity fees.
For your convenience, you can deposit a lump sum in your son’s ACCOUNT to draw
from. This is highly recommended as the online permission slip allows for the parent
to automatically deduct fees on the same electronic form. Please check the web
calendar for any additional fees associated with the outing. For those preferring to fill
out a paper form, please get a copy of the form and make copies for the future.
These permission forms need to be turned in directly to the Scoutmaster (with a check
GUIDELINES FOR CAMPING PARENTS: Parents are always welcome on all Scout
events. Parents will cook and eat with other adults, and will be expected to participate
in the duties for that weekend. The adult leaders will try to notify parents of special
themes or restrictions for that weekend. Parents must have the proper health form on
For all adult program leaders and registered and active committee members
participating in supervising a troop outing, the troop will pay all food and most other
costs related to those adults. The troop reserves the right to ask adult leaders to pay
for certain activity fees (for example, snow skiing or climbing). Receipts must be kept
and turned in to the Treasurer for reimbursement.
SMOKING & ALCOHOL GUIDELINES FOR ADULTS: Smoking is not allowed within
sight of any boys at any activity at any time. Use of alcohol or illegal drugs is strictly
prohibited at any and all troop activities. This prohibition applies to ALL troop
activities, including camping, fundraisers and social events (for example, Braves
games or hockey games).
ANNUAL RECHARTER: The Robert E. Lee Council re-charters Troops annually in
February. Each Scout and registered adult leader is responsible for paying the
annual fee to the re-charter chairperson, along with the subscription price for Boys'
Life Magazine (optional, but recommended). Also at the time of re-chartering, the
Troop assesses an annual troop/equipment fee to bring the total for each Scout at
time of re-charter to $59. This is broken down as follows:
$10 registration fee
+ $10.80 Boys' Life magazine (1 yr.)
+ $40 troop/equipment fee
$60.80 annual fee
These fees are collected in January and February. Annually, the Troop Committee
may offer to pay for any parents wishing to register to volunteer their time as an active
member of the troop committee or program leader ($10). To qualify, a committee
member must attend at least 50% of the troop committee meetings, or a program
leader must attend at least 50% of the troop meetings or 50% of the troop outings.
This decision will be made based on the status of the troop treasury.
INITIAL FEES: At the time of entrance into the troop, each scout is responsible for
paying fees to the troop. Fees are the same as the annual re-charter fees, but will be
prorated based on the time of year the scout enters the troop. However, the
registration fee for a boy who is transferring from another scouting organization is just
FUNDRAISERS: During the year Troop 763 will hold several fund-raisers in which the
Scout should participate. For certain fundraisers, the money earned goes directly to
the Troop treasury and will be used as needed to purchase and maintain Troop
equipment. Fund-raisers also generate money for the operating expenses of the
Troop, such as these following services and supplies:
Rank advancement patches
Court of Honor and Eagle Scout ceremony supplies
For other fundraisers, portions of funds raised are divided equally among each boy
who participates. Participation in fundraising events is a great way to defray the costs
associated with outings and summer camp. Some fundraisers may combine troop
and individual scout credit. All fundraising will be credited to an individual scout
through the use of a “Scout Account”.
SCOUT ACCOUNTS: These accounts are maintained by the Committee Treasurer
and are reported to the Scoutmaster and Committee monthly. To make the collection
of costs associated with camping for each scout easy, a parent can add money to
their boy’s account IN ADVANCE and the fees for outings can be deducted from that
account. Or you can choose to pay in advance each time. Checks are made payable
to “Troop 763” and given to the Scoutmaster or Committee Treasurer.
RANK ADVANCEMENT: A Scout works on skills during the training portion of each
meeting and reinforces these skills by studying the Boy Scout Handbook. The skill is
then demonstrated at a weekend activity/campout or at Troop meetings between
7:00pm - 7:15pm (or as time allows) to the Scoutmaster or one of the assistant
Scoutmasters who will sign off the Scout once the skill has been mastered. No
parent (including Scoutmaster, assistant Scoutmaster or committee members)
may sign off his or her own son. This applies to Scouts of all ranks.
ATTENDANCE STANDARDS (FOR RANK ADVANCEMENT ONLY): For the
purpose of Star, Life and Eagle rank advancement, you are considered active in the
troop if you attend a minimum of 50% of the meetings (2 per month) AND 33% of the
outings. Ability to advance in rank depends upon meeting these minimum
SERVICE PROJECTS: the Scoutmaster must approve Service projects before a
Scout begins working on them. Some of the service projects that are counted toward
rank advancement are as follows: Eagle Scout projects, CARITAS, Clean-up projects,
Scouting for Food, Community projects, church projects.
TROOP ACTIVITIES: Tenderfoot, 2nd Class and 1st Class Scouts need to participate
in Troop activities to qualify for their ranks. Scouts should be active in their Troop's
activities. Troop activities that count toward rank are camping trips, troop service
projects, fundraisers, Eagle Court of Honor.
SCOUTMASTER CONFERENCE: Upon completion of all the requirements for a
particular rank, the Scout schedules an appointment with the Scoutmaster for a
Scoutmaster conference. The purpose of this conference is to ensure that the Scout
is ready for his Board of Review. The Scoutmaster may assign one of the assistant
Scoutmasters to perform these duties in his absence. One troop meeting per month
is designated for Scoutmaster Conferences. Scoutmaster conferences may be
scheduled at other regular troop meetings if time permits.
BOARD OF REVIEW: Once the Scout has completed the Scoutmaster conference,
he contacts the Advancement Chairman to schedule his Board of Review. The Board
of Review will then be scheduled at the earliest possible date, generally at the next
troop meeting. The Board of Review is a periodic review of the Scout and the
effectiveness of the Scouting program. The Board of Review is not a re-test of recent
work completed, but a time to determine the Scout's attitude and acceptance of
scouting ideals. Scouts who are not advancing may also be called before the board
of review. When the Board of Review approves a candidate for higher rank, the
badge of rank will be presented to him on that same night, or as soon as possible
thereafter. The Advancement Coordinator is responsible for keeping a stock of rank
badges, Scout through Life, so that they will be on hand at all times. This means that
you will receive the actual cloth badge immediately; the signed card indicating your
new rank will be presented at the Court of Honor. The philosophy here is that the rank
is so important that there should be no delay in recognition.
MERIT BADGES: Any Scout interested in a particular merit badge must contact the
Scoutmaster to receive approval and a signed blue merit badge card. The
Scoutmaster will provide the Scout with the names of merit badge counselors whom
the scout may contact. NOTE: Because the Boy Scouts of America does not permit a
youth member to work alone with an adult, each Scout must have a "buddy" Scout to
accompany him or should attend merit badge counseling sessions with a parent.
When a Scout completes a Merit Badge, the Scoutmaster or Assistant Scoutmaster
will announce that achievement at that meeting or the next possible meeting, but no
cloth badge or card will be given at that time. All completed Merit Badge blue cards
should be given to the Advancement Coordinator for recording. The actual cloth Merit
Badges, along with the cards, will be given out at the next Court of Honor.
While it's only natural to want to get that new merit badge right away, waiting for the
Court of Honor makes the Court more significant, especially since a Scout might
receive several Merit Badges at once. (Also, it's probably easier to sew several
badges at once than to sew them on one at a time.) All badges, including rank
badges, merit badges and leadership patches are provided by the troop.
Note: Remember that being approved for a rank or badge does not mean that you
can just go to the Scout shop and buy one. Nothing is official until it is recorded in the
official records of the troop by the Advancement Chairman. If someone was to
achieve Eagle rank and irregularities were found in the earlier records of rank and
merit badges, there would be a big problem. In general, there should be no need for
a Scout or parent to purchase a badge, unless maybe you are getting a new shirt or
have lost a badge. Only the Advancement Chairman, Committee Chair, Scoutmaster
& Treasurer are authorized to purchase badges for the troop.
COURTS OF HONOR: Once each quarter, the Troop will hold a formal ceremony to
recognize those Scouts who have advanced in rank and have earned merit badges
and other honors. Parents and families are encouraged to attend and recognize the
achievements of all the Scouts. Please refer to the Troop calendar or newsletter for
dates of upcoming Courts of Honor.
TROOP ELECTIONS: Elections for Assistant Senior Patrol Leader as well as Patrol
Leader for each patrol are held as needed, usually semi-annually. The Assistant
Senior Patrol Leader becomes the Senior Patrol Leader for the following term. The
Senior Patrol Leader, under the guidance of the Scoutmaster appoints other troop-
level leadership positions. The Patrol Leader appoints other patrol-level positions.
The boy must be an active member of the Troop to qualify for Troop-level positions.
Candidates for Assistant Senior Patrol Leader must have previous leadership
experience (i.e. Patrol Leader or Assistant Senior Patrol Leader) and it is
recommended that they have attended Buckskin Training.
ORDER OF THE ARROW ELECTIONS: The Order of the Arrow is a national
brotherhood of Scout campers. It is based on brotherhood and cheerful service to
fellowmen. Troop members are nominated and elected to membership by fellow
Scouts in their own troops. They must meet certain entry qualifications that are
established by the Order of the Arrow. Each Troop may hold an election once a year
(usually Jan or Feb) under the supervision of the council's Lodge. All Scouts 1st Class
and above, with 15 or more nights camping (including six consecutive night long-term
camping) in the last 24 months are eligible nominees. OA recommendations are for
scouts who will commit to attend 75% of all troop activities. Fifty percent of the Troop
must be present for the election, and the nominee must receive at least fifty percent of
the votes cast that night. There is a provision for recommending adults for induction
as members to support the youth, serving as advisors to youth members who lead the
lodge program. Adults must meet the same camping requirements as the boys. All
registered adults may vote.
PATROL LEADERS COUNCIL: A Patrol Leaders Council Meeting will be held once a
month to plan the Troop meetings and campout/activity for the next month. The
following Scouts that are required to attend are the Senior Patrol Leader, Assistant
Senior Patrol Leaders, Troop Guides, Troop Scribe and individual Patrol Leaders. If
the Patrol Leader is unable to attend, the Assistant Patrol Leader must attend for him.
At times, the Senior Patrol Leader will ask additional boy leaders to attend. It is very
important that Scouts in these positions attend these meetings, as it is the Scouts
responsibility to plan meetings and activities. This is one area that falls under the
category of LEADERSHIP.
SCOUTMASTER: The Scoutmaster will be in charge of the program side of the Troop
only. He will carry out his expected duties at Troop meetings, attend committee
meetings, participate on camping trips and service projects, and sign off a Scout on
mastered skills for his rank advancement. The Scoutmaster will work in close
association with his assistants to provide a quality program for the boys. The
Scoutmaster will be notified of all schedule changes, as well as program changes,
issues or problems. The Scoutmaster will also work in close association with the
ASSISTANT SCOUTMASTERS: The Assistant Scoutmaster's role in the Troop is to
support the Scoutmaster by carrying out his assigned duties at the Troop meetings.
The Assistant Scoutmaster will also participate in a support capacity on camping trips
and service projects, and signing off a Scout on mastered skills in his rank
advancement. Assistant Scoutmasters are strongly encouraged to attend Scout
COMMITTEE: The committee's responsibility in the Troop is to support the
Scoutmaster in delivering a quality Troop program and handling the administrative
areas of running the Troop.
IMPORTANT: Only registered members of the Troop Committee have a vote in the
decision making process.
PARENT'S ROLE IN THE TROOP: The adult leadership of this Troop donates a
considerable amount of their free time to provide a quality program for your boys. We
do this freely and with great enjoyment. However, the number of duties involved with
properly running a Boy Scout Troop can at times be considerable. You can help us
achieve our goal of running a quality Troop by coming forward to participate at some
level in the activities of the Troop. Commitments can be small or large, short-term or
long-term, but definitely are encouraged. At the very minimum, we would ask you to
be available to provide transportation to and from Scouting events. Ideally, we would
like at least one parent of each boy to become a registered member of the Troop.
DISCIPLINE: It is a given that most children, including Scouts, misbehave at
times. When a Scout is unwilling to control his behavior, however, the Scout loses the
privilege of participating in the Scout event. Except in extreme cases of
misbehavior, a Scout should be given a verbal warning the first time he misbehaves
and warned that subsequent misbehavior may result in his removal from the Scout
event. If the Scout is subsequently unwilling to control his behavior, the Scout leader
in charge may notify the Scout's parents of the situation and request that the Scout
be picked up from the event. The Scout leader in charge will notify the Committee as
soon as practicable of such action and provide the details to the Committee.