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2011 Annual Review of the Recommendations of the External Review of the Animal Ethics Committee (May 2010) responsible Recommendation AEC Comment implementation plan timeframe officer(s) budget & workload implications Apr-11 Agreed - a policy detailing Category E input to the AEC Executive, EO and Animal Services 2.1 Consideration should be given to co-opting one or more committee is required, recognising that the diversity Manager to formulate Manager regularly suitably experienced members of the animal care staff to the AEC of research may require input from multiple animal policy in conjunction with 1st quarter Chair, EO, Time commitment. Additional attends AEC as non-voting members. care lab managers Lab Managers 2011 Manager catering & printing costs meetings 2.2 The Animal Services Manager should normally serve as the Category E member on the AEC, but other appropriately experienced and located animal care staff should be approved to act as alternates to cover meetings that the Manager is unable to Aqua lab manager attend or where their input may be particularly relevant to to be invited to applications being considered. Per 2.1 Per 2.1 Per 2.1 Per 2.1 Per 2.1 L'ton meeting 2.3 Steps should be taken to ensure that the published AEC Grievance Procedures are updated at appropriate intervals as required. Where such documents contain links to staff email addresses, these should wherever possible be generic addresses that are reflective of the position rather than an individual in order Agreed - Review of all policy, procedures and website Review and amendments by 1st quarter Executive to reduce the risk of it becoming out of date too quickly. information will be undertaken to commence immediately 2011 Officer on-going, core business updated Agreed - will be 2.4 The Manager of Research Ethics should be referenced as the incorporated into by 1st quarter Executive primary point of contact for the lodgement of any grievances. Agreed - guidelines 2011 Officer Nil updated 3.1 The AEC must ensure that at least one meeting each year is held on the Launceston Campus and that an inspection of facilities by all members of the committee be part of the agenda for that meeting calendar for 2011 Executive L'ton meeting meeting. Agreed - noting that this already occurs will incorporate this 2011 Officer Nil 15.7.11 3.2 Where possible and subject to numbers, an annual Animal Ethics Training day (similar to the one held each year in Hobart) To be held in L'ton should be run on the Launceston Campus. N/a - Already occurs n/a n/a n/a Nil Research week 3.3 A policy of having the AEC Chair routinely meet with the PVC-R at approximately six monthly intervals should be seen as an important part of ensuring that the University hierarchy is kept 6 monthly meeting may not be possible, however Per 3.4 -official informed about the workload of the AEC and any potential issues annual meeting (plus annual report to institution) will delegation/communication policy that may arise. This would be in addition to having the AEC submit occur with provision for extra meetings as the need for reporting/informing institution meetings = an annual written report to Council via the office of the PVC-R. arises (eg issue specific) already implemented n/a n/a required - Manager REU frequent of late! D:\Docstoc\Working\pdf\bb50fce7-27aa-4b8f-a0f5-5480db38117f.xls Page 1 2011 Annual Review of the Recommendations of the External Review of the Animal Ethics Committee (May 2010) 3.4 When problems with researchers or research projects do arise, the AEC should where appropriate, bring these to the attention of the PVC-R to ensure that he is adequately briefed if called on to Manager & EO to research Delegations and make public / media comment at short notice or to potentially Requirement for communication policy detailing and implement new policy Manager & communications instigate disciplinary action if required. parameters of designated spokespeople in conjunction with PRUE mid 2011 EO time commitment policy in train 3.5 The existing research database should be expanded to allow it to support electronic submission of all AEC applications and AEC is very keen to work with Research Services to Manager & EO to work possibility to use ROCU/WARP associated paperwork in order to streamline the system and ensure this is implemented. AEC considers this to be with Director, Research Manager & platform currently under- under- improve efficiency across the board. the biggest risk area to AEC development Services and Ian Mitchell end 2011 EO development to contain costs/time development recently 4.1 The AEC should regularly review (at least once evelY three undertaken, new years for example) the third party guidelines cited on the Animal review to commence executive SOPs need to be Ethics web pages. Agreed immediately & on-going officer 1st quarter 2011 on-going, core business written AWO to discuss 4.2 The AEC may wish to consider implementing a mechanism that register/advertisement of would improve the use of scavenged tissues. We would suggest available tissue with that projects that rely exclusively on the use of ethically scavenged Ethics application is only required if the animals are to Animal Users Group and tissues should be rewarded by the implementation of a simplified be used for the purpose of the research. No ethics Manager Animal Services AWO to monitor application process approval is required for scavenged tissue. (Menzies) end 2011 AWO Nil and promote Executive Officer to 4.3 Encourage Category B members in particular to consider Already offered by Category B members but a formal construct mentoring offering some mentor style assistance to colleagues that may be mentoring system could be established by AEC for information and less experienced with the AEC system and struggling to submit junior researchers, possibly incorporating previous disseminate to high quality applications. AEC members stakeholders mid 2011 EO Review of ethics training/education on-going The AEC will consider the implications of this on If the AEC agrees to enact changes to approval conditions. The RMDB this all application administrator will be consulted on the implications of form/guidelines will need AEC not convinced this on database management. Comprehensive to be updated and that this is useful, 4.4 Consider relaxing the strict "three year maximum" rule for guidelines would need to be developed detailing changes made to the necessary or in approvals that are tied to projects with longer term funding (albeit eligibility of extended approval and annual review RMDB to allow for 4 or 5 time impost RMDB Manager. best interests of still being subject to annual review / renewal). criteria year projects mid 2011 EO Significant time investment EO animals 5.1 The initiative of appointing a Manager - Research Ethics with oversight of both animal and human ethics was seen as an insightful move which should be seen as a very positive step which Profile salary costs. Recruitment confirms the status of Ethics within the University. Agreed n/a n/a n/a costs (finalised by end 2010) n/a D:\Docstoc\Working\pdf\bb50fce7-27aa-4b8f-a0f5-5480db38117f.xls Page 2 2011 Annual Review of the Recommendations of the External Review of the Animal Ethics Committee (May 2010) A Fish Advisory Panel (with dedicated research assistant)is in the process of bing created as this is focus has shifted seen as an area of risk requiring attention. A full time work with PVCR and $2500 secured from OPVCR. Full towards creation 5.2 The University should ensure that the Animal Ethics Section EO position is essential for the proper performance of Director, Research to Manager, time EO - central budget allocation of broader SOPs, remains adequately staffed and resourced for its duties. AE administration. secure resourcing levels Chair required including fish An Ethics Unit, including setting of an assignment, has been presented Manager & EO to develop within Grad Cert framework for embedding Research. Delivery ethics training across all of the Unit will stakeholder groups ie occur several CALT for training of times per year academic staff, GRO for across all 7.1 The Graduate Certificate programme being implemented by registration of supervisors. campuses. Specific the University provides an excellent opportunity to ensure that all AWO to look at technical animal higher degree candidates are adequately trained in ethical training requirements, eg Review of training/education. welfare/ethics research methodology and we believe that here is a very real specialist courses Construction of unit within Grad training will be opportunity for the University to draw on the expertise of the required. Potential to Cert - significant time/expertise delivered during Manager - Research Ethics should be utilized to ensure that work with other Tas AECs Manager, required. Possible $ return from the Research students receive an appropriate level of instruction in AEC Agreed. EO, AWO & Manager to conduct review of on delivery of training Chair, EO, GRO/CALT/external AECs for Weeks at each principles and processes. training requirements across stakeholder groups (DPIPWE, AVA & AAD) end 2011 AWO composing & coordinating training campus. 8.1 The secondment of a reasonably senior member of the STEPS AWO, MRI & animal care staff to the Menzies Research Facility Animal Holding Work with Menzies Animal Area as a full time position would significantly increase the level of Director and Manager of Services animal health and welfare monitoring possible in this facility. Pendng response from Menzies Research Institute Animal Services mid 2011 Manager n/a Implemented 8.2 The implementation of a monitoring system that relies on having hard copy monitoring records for animals undergoing treatments that may reasonably result in some level of pain, A new system for monitoring animals that have AEC to monitor progress distress or morbidity should be implemented in a way that allows undergone treatments at MRI1 is in the process of and review new system AEC, AWO, researchers, animal care staff and the AWO ready access to this being implemented by the AWO, the Animal Users during inspection of MRI (animal information. Group & Animal Services Manager animal facilities end 2010 services staff) Nil Implemented 8.3 Greater thought should be given to the enrichment of the rat's AEC to monitor progress environment, including a reassessment of the need for isolation and review during AEC, AWO, housing so that it is only employed where it is essential for the inspection of animal MRI (animal welfare of the rats. Supported by AEC. Pending response from MRI facilities mid 2011 services staff) costs to be borne by MRI Implemented D:\Docstoc\Working\pdf\bb50fce7-27aa-4b8f-a0f5-5480db38117f.xls Page 3 2011 Annual Review of the Recommendations of the External Review of the Animal Ethics Committee (May 2010) NB 2002 Review of the School of Aquaculture stated 'To consolidate its position in Launceston to compete nationally and to meet strategic needs of future shifts in research emphasis, their is a clear need to upgrade the Aquatic centre as a matter of urgency .' The AEC is Strongly supported by the AEC and communicated to concerned that the Prof Palmer during his review of the NCMCRS. The University has been made Action/upgra PVCR, AEC, NCMCRS has prepared a submission, including aware of this as a pressing de plan AWO, Chair will follow up 9.1 Funds need to be set aside to offset the cost of eventual associated costs, for senior management issue for many years, yet required by NCMCRS Significant capital expenditure- on progress with equipment failure at the Launceston aquaculture facility. consideration has not set aside any mid 2011 Director UTAS Central/Infrastructure funds PVCR and AMC 9.2 The AEC must be fully consulted at appropriate stages during AEC to remind all HOS of the design and construction of the new Animal Breeding and this requirement (per EO, AWO & Holding Facility at Cambridge (consistent with the requirements of Already in progress. The AWO is being consulted Code of Practice) via MRI staff (or The Code) to ensure that they will be able to approve its use once regularly throughout the planning stage and is Facility Registration other Schools completed. updating the AEC on progress correspondence on-going as necessary) Nil ongoing EO, AWO & 9.3 The AEC, animal care staff and researchers must all be fully Already in progress. The AWO is being consulted MRI staff & consulted if / when the existing Menzies Institute animal holding regularly throughout. The plans were presented at AEC to monitor progress animal users facility is redeveloped. the November AEC meeting. with these developments on-going group Nil ongoing 9.4 Instaliation of some form of lighting along the walls behind the mouse holding racks in the Menzies Research institute holding AEC, AWO, facility would help to ensure that all mice are exposed to the Supported by AEC. Pendng response from Menzies AEC to monitor progress MRI (animal AWO to monitor planncd 12 hour light: dark cycle. Research Institute with these developments mid 2011 services staff) costs to be borne by MRI progress 9.5 Funding should be allocated to allow for the purchase of AEC, AWO, additional cages to overcome difficulties that are inherent with Supported by AEC. Pendng response from Menzies AEC to monitor progress MRI (animal AWO to monitor some currently in use. Research Institute with these developments mid 2011 services staff) MRI progress D:\Docstoc\Working\pdf\bb50fce7-27aa-4b8f-a0f5-5480db38117f.xls Page 4
"AEC External Review Recommendations"