BOARD OF TRUSTEES by linxiaoqin

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                         BOARD OF TRUSTEES
                           Kaskaskia College
                      Community College District #501
                          Centralia, IL 62801

                               Regular Meeting
                              February 17, 2011

ROLL CALL/ATTENDANCE
Mr. Bill Hawley, Chairman, convened the regular meeting of the Board of
Trustees on Thursday, February 17, 2011 at 7:00 p.m. in the Clinton
Wedekemper Board Room. The following board members were present: Mr.
Jim Beasley; Mr. Bryan Cain; Mr. Brian Courtney; Mr. Daniel Finley, student
trustee; Mr. Bob Gaffner; Mr. Bill Hawley; Mr. Jack Mays, and Mrs. Linda Stover.

Those present included Dr. James Underwood, President; Ms. Lisa Atkins,
Director of Adult Education and Literacy; Ms. Susan Batchelor, Dean of Nursing;
Mr. Robert Blinn, Director of Title III; Ms. Rhonda Boehne, Human Resources
Director; Mr. Phil Ellrich, Director of Facilities; Mr. Sedgwick Harris, Vice
President of Student Services; Ms. Kellie Henegar, Dean of Arts and Sciences;
Mr. Travis Henson, Director of Marketing; Mrs. Cathy Karrick, Director of Public
Information; Ms. Nancy Kinsey, Dean of Institutional Effectiveness; Ms. Debbie
Kleiboeker, Director of Institutional Advancement: Ms. Deb Massena, Controller;
Dr. Alan Phillips, Vice President of Administrative Services; Ms. Ava Rawlings,
Dean of Career and Technical Education; Mr. Craig Roper, Director of
Purchasing and Auxiliary Services; Ms. Gina Schuetz, Director of Information
Technology; and Ms. Cathy Quick, Executive Assistant to the President/Board of
Trustees.

Guests in attendance included Ms. Pat Stansfield, Learning Specialist for TRIO
Program; Student Congress member, Mr. John Simpson; and faculty members
Ms. Sue Hardebeck and Ms. Diana Hansen.

Attending from the media were Mr. John Mattson from WJBD Radio and Mr.
Reese Rutledge from the Centralia Sentinel.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Craig Roper.

RECOGNITION
Dr. Underwood acknowledged and congratulated Student Trustee, Daniel
Finley, for his recent nomination by Congressman John Shimkus to a service
academy. Dr. Underwood also welcomed Student Congress member, John
Simpson, in attendance.
AMENDED


PUBLIC COMMENT
None.

CONSENT AGENDA
Items included in the Consent Agenda were:
       Minutes:      January 27, 2011 Regular Meeting
       Ratification and Approval of Disbursements and Payrolls for February,
2011
       Treasurer’s Report, Budget Report, and President’s Reports
Motion by Bob Gaffner to approve the Consent Agenda. Roll call: Bryan Cain,
Brian Courtney, Daniel Finley, Bob Gaffner, Bill Hawley, Jack Mays, Linda
Stover, Jim Beasley. With all voting aye, the motion was approved.

Written reports were presented to the Board for the Grant Activity Report,
Legislative & Legal Update and Personnel Update.

REPORT OF ADMINSTRATIVE OFFICERS
All administrative reports were included in the board book prior to the meeting.
Chairman Hawley thanked everyone for their reports.

OLD BUSINESS
None

NEW BUSINESS
Closed Session
Motion by Brian Courtney to enter into closed session to discuss personnel
matters. Roll call: Brian Courtney-yes, Daniel Finley-yes, Bob Gaffner-yes, Bill
Hawley-yes, Jack Mays-yes, Linda Stover-yes, Jim Beasley-no, Bryan Cain-yes.
With 7 yes votes and 1 no vote, the motion was approved.

The Board entered into closed session at 7:12 p.m.

Motion by Linda Stover to end closed session. Roll call: Daniel Finley, Bob
Gaffner, Bill Hawley, Jack Mays, Linda Stover, Jim Beasley, Bryan Cain, Brian
Courtney. All voted aye; motion was approved.

Closed session ended at 8:12 p.m. and the open meeting reconvened.

APPROVAL OF POSITION RECLASSIFICATIONS FOR CULINARY SERVICES
MANAGER AND CULINARY SERVICES SPECIALIST
Motion by Bob Gaffner to approve the reclassification of Joyce Meyer from the
full-time Professional/Managerial position of Culinary Services Manager to the
30-hour Professional/Managerial position of Culinary Services Manager at the
recommended salary effective July 1, 2011 and to reclassify Kristen Williams
from the 30-hour support staff position of Culinary Services Assistant to a full-
time, Professional/Managerial position of Culinary Services Specialist at the
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recommended salary effective March 1, 2011. Roll call: Bob Gaffner, Bill
Hawley, Jack Mays, Linda Stover, Jim Beasley, Bryan Cain, Brian Courtney,
Daniel Finley. All vote aye; motion was approved.

APPROVAL OF POSITION RECLASSIFICATION FROM TEMPORARY FULL-TIME
FACULTY TO REGULAR FULL-TIME FACULTY
Motion by Bryan Cain to approve the appointment of Hyeon “Shawn” Yoon as a
regular, full-time Assistant Professor of Spanish, at the recommended salary,
effective Fall semester 2011. Roll call: Bill Hawley, Jack Mays, Linda Stover,
Jim Beasley, Bryan Cain, Brian Courtney, Bob Gaffner, Daniel Finley. All voted
aye; motion was approved.

APPROVAL OF RESIGNATION—LEAD GROUNDS TECHNICIAN
Motion by Brian Courtney to accept the resignation of Wadella Nagai as Building
and Grounds Technician/Lead Grounds Technician effective January 31, 2011.
Roll call: Jack Mays; Linda Stover, Jim Beasley, Bryan Cain, Brian Courtney,
Daniel Finley, Bob Gaffner, Bill Hawley. All voted aye, motion was approved.

APPROVAL OF RESIGNATION—WEB PROGRAMMING SPECIALIST
Motion by Brian Courtney to accept the resignation of Michael Neubauer as
Web Programming Specialist effective January 31, 2011. Roll call: Linda
Stover, Jim Beasley, Bryan Cain, Brian Courtney, Daniel Finley, Bob Gaffner,
Bill Hawley, Jack Mays. All voted aye; motion was approved.

RESOLUTION #11-01—APPROVAL OF 2012-2016 INSTITUTIONAL PLAN
Motion by Bob Gaffner to adopt resolution 11-01, thereby approving the 2012-
2016 Institutional Plan. Roll call: Jim Beasley, Bryan Cain, Brian Courtney,
Daniel Finley, Bob Gaffner, Bill Hawley, Jack Mays, Linda Stover. All voted aye,
motion was approved.

FINAL READING—APPROVAL OF PROFICIENCY EXAMINATION POLICY # 3.9
Motion by Jim Beasley to approve the Proficiency Examination Policy #3.9 as
presented. Roll call: Bryan Cain, Brian Courtney, Daniel Finley, Bob Gaffner,
Bill Hawley, Jack Mays, Linda Stover, Jim Beasley. All voted aye; motion was
approved.

FIRST READING—GIFT AND NAMING POLICY #6.6 REVISION
The first reading of the Gift and Naming Policy #6.6 revision was heard. The
final reading and approval will be presented at the March meeting.

RESOLUTION #11-02—AUTHORIZATION TO PROCEED WITH CONSTRUCTION
DOCUMENTS AND THE BIDDING PROCESS FOR HVAC IMPROVEMENTS
Motion by Bob Gaffner to adopt resolution #11-02, thereby authorizing Hurst-
Rosche Engineers Inc. to proceed with the construction documents and bidding
process for the HVAC improvement projects as listed and funded by Protection,
Health, and Safety tax levy funds.
AMENDED



ICCB No.         Year       Project                              Budget
1629-1104        FY2006     Heating System Improvements          $ 63,000
1733-1105        FY2007     Replace Zone Pumps                   $190,000
1735-1105        FY2007     Replace Gym Air Handler              $135,600
1832-1106        FY2008     Unit Ventilator Replacement          $147,600
1897-1208        FY2010     Replace air Handler Controls         $ 50,000

Roll call: Brian Courtney, Daniel Finley, Bob Gaffner, Bill Hawley, Jack Mays,
Linda Stover, Jim Beasley, Bryan Cain. All voted aye; motion approved.

RESOLUTION #11-03— AUTHORIZATION TO PROCEED WITH CONSTRUCTION
DOCUMENTS AND THE BIDDING PROCESS FOR WATER VALVE AND FIRE
HYDRANT IMPROVEMENTS
Motion by Bryan Cain to adopt resolution #11-03, thereby authorizing Hurst-
Rosche Engineers Inc. to proceed with the construction documents and bidding
process for the water valve and fire hydrant improvement projects as listed and
funded by Protection, Health, and Safety tax levy funds.

ICCB No.         Year       Project                              Budget
1917-1107        FY2009     Fire Hydrant Replacement             $54,000
1834-1106        FY2008     Water Valve Replacement              $91,351

Roll call: Daniel Finley, Bob Gaffner, Bill Hawley, Jack Mays, Linda Stover, Jim
Beasley, Bryan Cain, Brian Courtney. All voted aye; motion was approved.

RESOLUTION #11-04— APPROVAL OF DESIGN AND AUTHORIZATION TO
PROCEED WITH CONSTRUCTION DOCUMENTS AND THE BIDDING
PROCESS FOR THE FITNESS TRAIL
Motion by Jack Mays to adopt resolution #11-04, thereby approving the design,
authorizing the Administration to proceed with the construction documents and
bidding process for the construction of the Fitness Trail at Kaskaskia College.
Roll call: Bob Gaffner, Bill Hawley, Jack Mays, Linda Stover, Jim Beasley,
Bryan Cain, Brian Courtney, Daniel Finley. All voted aye; motion was approved.

BOARD/PRESIDENT REPORTS AND RECOMMENDATIONS
Illinois Community College Trustees Association Report
Jim Beasley reported from the ICCTA. He summarized the bills that are
currently proposed on the Legislative Agenda. The Economic Impact study from
ICCTA will be available in November. The next ICCTA meeting will be March 12
and 13 in Schaumburg. Mr. Beasley reminded everyone the last day to register
for the meeting is February 24. The seminar at this meeting is IGEN, Illinois
Green Economic Network.

KC Foundation Report
Chairman Bill Hawley distributed the Foundation Scholarship book. The
Foundation Scholarship application is now online. The next Foundation meeting
will be July 15. The TCEP Banquet in spring 2011 will honor Excel Bottling.
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The Annual Meeting will be April 25 and will feature Theresa Wilson with the
Blessing Basket Project as the speaker.

The Annual Foundation Golf Tournament will be June 24 at the Salem Country
Club.

Sports & Wellness Steering Committee Report
Bryan Cain reported on the Sports & Wellness Steering Committee. The Sports
and Activities Building is being used by sports teams as they prepare for Spring
season. Several projects to raise the remaining money are being planned. The
next meeting is March 2.

People’s Bank is securing a speaker for a fund raising event being planned for
the Fitness Trail. Preparations are underway for the event, a pre-event
luncheon and a breakfast with hospital administrators is also scheduled.

Alumni and Friends Report
Jack Mays reported for the Alumni and Friends Association. March 5 will be a
Mardi Gras Dance at Bretz Wildlife and Winery in Carlyle with proceeds to
benefit student scholarships. The Alumni and Friends Association has
increased their scholarship awards to six $500 scholarships totaling $3,000
which is up from $750 last year. Alumni & Friends has also invested $15,000 in
the Title III matching grants program.

Additionally the Alumni and Friends Association continues to sell cookbooks.

KCSA and Athletic Review Committee Report
Brian Cain reported from the Kaskaskia College Sports Association that the
Spring Welcome Back Dinner for all student athletes was held on Thursday,
February 3. The guest speaker was McKendree University student athlete,
Byron Gettis.

The Annual KCSA Hospitality Room was held on Saturday, February 12. The
Spring Athletic Poster is near completion. The KCSA is pursuing 3 new
corporate sponsors for the new fiscal year.

Friends of Fine Arts Report
Brian Courtney reported that membership of the Friends of Fine Arts is currently
256. The Friends of Fine Arts Annual Rotary/Scholarship Banquet will be April
16 at 5:30. A raffle for an entertainment package is underway with the winner
being announced at the banquet.

The next Season of Entertainment event will be the Tweaksters on February 25
and Doug Lansky, Author & World Travel Expert on March 25.
AMENDED


The High School Regional Art Exhibit will be February 10 through March 26.
The Outsiders Diversity Exhibit will be the next display in the Dee and Sue
Boswell Art Gallery. The Third Annual KCHonor Band performance will be
April 7.

Student Trustee Report
Daniel Finley reported the Black Light Casino event has been rescheduled to
April 7. January 27 Student Activities held an informational meeting for
intramural sports. Sign up for the sports will be February 14 – 28. Student
Activities celebrated Black History Month.

PRESIDENT’S COMMUNICATIONS
Dr. Underwood indicated that the College is currently working on the budget.

ADJOURNMENT
Jack Mays made a motion to adjourn the meeting. All voted aye and the
meeting adjourned at 9:25 p.m.




Chairman, Board of Trustees                    Secretary, Board of Trustees

								
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