ANNOUNCEMENT by alicejenny

VIEWS: 20 PAGES: 14

									                                 OFFICE FOR VICTIMS PROGRAMS


      ANNOUNCEMENT OF FUNDS AVAILABILITY

           2009 RECOVERY ACT
  STOP VIOLENCE AGAINST WOMEN (VAWA)
    FORMULA GRANT PROGRAM FUNDS FOR
 LAW ENFORCEMENT, PROSECUTION, JUDICIAL
           AND VICTIM SERVICES

                                                        April 1, 2009
      GRANT PERIOD (SEPTEMBER 1, 2009 – FEBRUARY 28, 2011)

        Recovery Act VAWA Applications must be received at
                   the Division of Criminal Justice,
           700 Kipling Street, Suite 1000, Denver, CO 80215
            no later than 3:00 pm on Friday, May 1, 2009.

                                                Colorado Department of Public Safety
                                                Division of Criminal Justice
                                                OFFICE FOR VICTIMS PROGRAMS

                                                For Information and Questions Contact:
                                                Lee Hettema, OVP Administrative Assistant
                                                Office: (303) 239-5719
                                                Fax: (303) 239-5743
                                                Email: lee.hettema@cdps.state.co.us
                                                Toll Free (outside Denver/Metro area):
                                                1-888-282-1080
                                                Website: http://dcj.state.co.us/ovp
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                                                           TABLE OF CONTENTS
                                                                                                                                                            Page

RECOVERY ACT APPLICATION KITS ................................................................................................. 1

IMPORTANT INFORMATION ABOUT THE RECOVERY ACT .......................................................... 2

RECOVERY ACT S.T.O.P. VAWA FORMULA GRANT FUNDS ......................................................... 5

           Amount Available ........................................................................................................................... 5
           Recovery Act Grant Period ............................................................................................................. 5
           Important News for Recovery Act VAWA Applicants .............................................................. 5
           Purpose ............................................................................................................................................ 5
           Eligibility ......................................................................................................................................... 5

REQUIREMENTS ...................................................................................................................................... 6
     Federal Purpose Areas ..................................................................................................................... 6
     State Funding Priorities ................................................................................................................... 7
     Organizational Requirements .......................................................................................................... 8
     Non Supplanting .............................................................................................................................. 8
     Matching Funds ............................................................................................................................... 8
     Sound Financial Management ......................................................................................................... 8
     Confidentiality of Victim Information ............................................................................................ 8

INELIGIBLE EXPENSES .......................................................................................................................... 8

DEFINITIONS ............................................................................................................................................ 9

FUNDING PHILOSOPHY ....................................................................................................................... 10

CRITERIA FOR REVIEW OF APPLICATIONS .................................................................................... 10
     Staff Review .................................................................................................................................. 10
     Advisory Board Review ................................................................................................................ 10

SUMMARY OF PREVIOUSLY FUNDED VAWA PROJECTS ........................................................... 10

APPLICATION SUBMISSION ................................................................................................................ 11
     Application Format ........................................................................................................................ 11
     Acceptance of Application Content............................................................................................... 11
     Rejection of Proposals ................................................................................................................... 11

SCHEDULE OF RECOVERY ACT VAWA ACTIVITIES .................................................................... 11

GENERAL INFORMATION ABOUT THE APPLICATION PROCESS .............................................. 11
     Invitation to Apply ........................................................................................................................ 11
     Inquiries ......................................................................................................................................... 12

GRANT APPLICATION CONFERENCE CALLS ................................................................................. 12

REQUEST FOR APPLICATION KIT .................................................................................................... 12


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                                     2009 RECOVERY ACT
                           ANNOUNCEMENT OF FUNDS AVAILABILITY (AFA)

                                STOP Violence Against Women (VAWA)
                                      Formula Grant Program
The Colorado Department of Public Safety, Division of Criminal Justice (DCJ) announces the availability of the State of
Colorado’s Recovery Act S.T.O.P. Violence Against Women Act Formula Grant funds authorized by the American
Recovery and Reinvestment Act of 2009 (Public Law 111-5).

Applications must be received at DCJ by 3:00 p.m. on Friday, May 1, 2009. Applications received after the
deadline will not be eligible for funding. Applications may NOT be faxed or e-mailed to DCJ.

Applications will be reviewed by DCJ staff and the S.T.O.P. Violence Against Women Act Advisory Board (VAWA
Board), which serves in an advisory capacity to DCJ.


RECOVERY ACT APPLICATION KITS

All Applicants: The Recovery Act VAWA Application information will be available on the Office for Victims
Programs’ website http://dcj.state.co.us/ovp as of April 1, 2009. All applicants are encouraged to download the
application kit from the website for completion.

To request an application kit via e-mail attachment:
E-mail your name, agency name, and address to Ms. Lee Hettema at lee.hettema@cdps.state.co.us in a message titled
“RECOVERY ACT VAWA APPLICATION KIT REQUEST”. She will reply with the attachment. E-mail attachments
are available in WORD format only.

For agencies that do not have Internet access, please contact:

      Ms. Lee Hettema
      Office: (303) 239-5719; Toll Free: 1-888-282-1080
      Email: lee.hettema@cdps.state.co.us




IMPORTANT:
In addition to the usual STOP VAWA purpose areas and priorities, Recovery Act VAWA funding is available for the very
specific purposes of creating and retaining jobs and promoting economic growth. Additional funds will not be available
after the end of the grant period to sustain projects funded with Recovery Act VAWA funds; agencies are encouraged to
submit applications for one-time only projects. Funding recommendations by the VAWA Advisory Board will be for an
18-month grant period.



                     If you have any questions after reading this Announcement, please contact:
                            Ms. Debbie Kasyon (303) 239-5703; Toll Free: 1-888-282-1080




                                                         Page 1
                   IMPORTANT INFORMATION ABOUT THE RECOVERY ACT

This grant program is authorized by the American Recovery and Reinvestment Act of 2009 (Public Law
111-5) (the “Recovery Act”) and by 42 U.S.C. 3796gg et seq. The stated purposes of the Recovery Act are
to preserve and create jobs and promote economic recovery; to assist those most impacted by the recession;
to provide investments needed to increase economic efficiency by spurring technological advances in science
and health; to invest in transportation, environmental protection, and other infrastructure that will provide
long-term economic benefits; and to stabilize State and local government budgets, in order to minimize and
avoid reductions in essential services and counterproductive State and local tax increases. The Recovery Act
places great emphasis on accountability and transparency in the use of taxpayer dollars. Among other things,
it creates a Recovery Accountability and Transparency Board and a new website – recovery.gov - to provide
information to the public, including access to detailed information on grants and contracts made with
Recovery Act funds.

THE RECOVERY ACT AND S.T.O.P VAWA FUNDS
By statute, the STOP Violence Against Women Act (VAWA) Program supports communities in their efforts
to hire and retain criminal justice and victim services personnel that respond to violent crimes against women
as a way to develop and strengthen effective law enforcement, prosecution strategies, and victim services in
cases involving violent crimes against women. To further the purposes of the Recovery Act, the U. S.
Department of Justice – Office on Violence Against Women has targeted the Recovery Act funds to hire and
retain criminal justice and victim services personnel who respond to violent crimes against women, as well
as to support other strategies that create and preserve jobs and promote economic growth while improving
responses to domestic violence, dating violence, sexual assault, and stalking.

Projects supported under the Recovery Act must adhere to the primary principles of the Act, which include:
   1. Job retention and creation; and,
   2. Economic stimulus.

THE RECOVERY ACT PROVIDES ONE-TIME FUNDS ONLY
The Recovery Act funds are one-time only funds and will be provided to subgrantees for an 18-month period
of time (September 1, 2009 – February 28, 2011) based upon the amount of time the Recovery Act STOP
VAWA funds are available to the State of Colorado. Please keep this in mind when applying for funds.
Applicants should propose project activities, services and deliverables that can be accomplished without
additional Department of Justice (VAWA, VOCA, etc.) funding. The intent of these funds is to retain jobs
that would otherwise be lost and provide the opportunity to create jobs while creating an opportunity for
system improvement. DO NOT ANTICIPATE THAT THE STOP VAWA FUNDS THAT COLORADO
RECEIVES THROUGH ITS ANNUAL APPROPRIATION CAN SUSTAIN JOBS CREATED WITH
VAWA RECOVERY FUNDS. The STOP VAWA Recovery Funds will provide a great opportunity to help
maintain a level of service in the criminal justice and victim services fields during the recession as well as
provide opportunities for system improvement to the response to domestic violence, dating violence, sexual
assault, and stalking.

REQUIREMENTS OF THE FEDERAL GOVERNMENT WHEN APPLYING FOR THESE FUNDS
  1. A DUNS number is required. All applicants must include a DUNS (Data Universal Numbering
     System) number in their application. Applications without a DUNS number are incomplete.
     A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying
     and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and
     to validate address and point of contact information for federal assistance applicants, recipients, and
     subrecipients. You should check to see if your agency already has a DUNS number. If not, your
     agency may obtain a DUNS number by calling 1-866-705-5711 or by applying online at
     http://www.dnb.com/us/. Obtaining a DUNS number is a free, simple, one-time activity.

                                                    Page 2
   2. Central Contractor Registration (CCR) is required. In addition to the DUNS number requirement, all
      applicants applying for these funds must obtain and maintain a current registration in the Central
      Contractor Registration (CCR) database. The CCR database is the repository for standard
      information about federal financial assistance applicants, recipients, and subrecipients. You should
      check to see if your agency is already registered with the CCR. Applicants must update or renew
      their CCR registration at least once per year to maintain an active status. Information about
      registration procedures can be accessed at www.ccr.gov.

       For the CCR registration process there is a detailed 48 page CCR User's Guide at
       http://www.ccr.gov/Handbook.aspx. This guide will save you time and will help answer many of the
       questions that arise in the registration process; which is estimated to take approximately one hour.
       Please remember to click "Validate/ Save Data" as you go along if you cannot complete the
       registration in one sitting. This will allow you to return to the User account page and click on the Edit
       for Registration to fill in missing data elements found under "Show Errors" in the registration tools
       list.

WHAT YOU NEED TO KNOW ABOUT APPLYING FOR S.T.O.P. VAWA RECOVERY ACT
FUNDS
  1. The U.S. Department of Justice is requiring that States provide detailed reporting data no later than
     10 calendar days after the end of each calendar quarter. This means that if you are a successful
     applicant under the STOP VAWA Recovery Act funds, you MUST submit your quarterly
     programmatic and financial information (reports) to the Division of Criminal Justice no later than 5
     calendar days after the calendar quarter ends. IF YOU ARE UNABLE TO CERTIFY THAT YOU
     CAN MEET THESE REPORTING REQUIREMENTS, DO NOT APPLY FOR THESE FUNDS.
     FAILURE TO MEET THE STATE’S REPORTING REQUIREMENTS WILL MOST LIKELY
     RESULT IN THE LOSS OF FEDERAL RECOVERY ACT MONIES NOT ONLY FOR YOUR
     AGENCY BUT ALSO FOR THE STATE OF COLORADO. IT MAY ALSO IMPACT YOUR
     ELIGIBILITY FOR FUTURE GRANT AWARDS AND MAY RESTRICT YOUR ABILITY TO
     RECEIVE FUNDS FROM OTHER GRANTS ADMINISTERED BY THE DIVISION OF
     CRIMINAL JUSTICE.

       Every applicant will be required to provide information as to how the agency will meet the reporting
       requirements listed above, including a back-up plan for personnel that become ill, are on leave, etc. who have
       the responsibility for gathering and providing the quarterly reporting information. THERE ARE
       ABSOLUTELY NO EXTENSIONS TO THIS REPORTING REQUIREMENT AND THE AGENCY WILL
       FORFEIT ITS FUNDS IF THE AGENCY DOES NOT MEET THE REPORTING REQUIREMENTS. If you
       are a current VAWA subgrantee and are awarded Recovery Act VAWA funds, you will have two sets of
       quarterly reporting dates. Recovery Act VAWA reports will be due October 5, 2009, January 5, 2010, April 5,
       2010, July 5, 2010, October 5, 2010, January 5, 2011 and April 5, 2011. “Regular” VAWA quarterly reports
       will continue to be due 30 days after the end of each quarter (April 30, 2009, July 30, 2009, October 30, 2009,
       January 30, 2010, etc.).
   2. All Recovery Act STOP VAWA funds must be accounted for separately from any other funds,
      including any other STOP VAWA funds or other Department of Justice funds from the Recovery Act
      that are received. An agency’s accounting system must ensure that the Recovery Act STOP VAWA
      funds are not commingled with funds from any other source.

   3. The elements of job creation, preservation of jobs, and promotion of economic growth are factors in
      the selection and review process and each successful applicant must provide meaningful and
      measurable outcomes for achieving job creation and preservation and/or economic growth.



                                                       Page 3
    4. The focus for the VAWA Recovery Funds will be on retaining or creating jobs. The priorities for
       funding will be: A) If your agency has experienced funding cutbacks and had to lay off employees or
       anticipate having to lay off employees; B) Creating new jobs that will provide an improved system
       response to domestic violence, dating violence, sexual assault, and stalking.

       What this means is that personnel services (jobs) will be the priority. When reporting on these
       positions, the successful applicant will need to provide financial back-up information with each
       quarterly report. This could include, but is not limited to: pay roll stubs, invoices, etc. When
       applying for personnel, only apply for positions in increments of .25, .50, .75, or 1.0 full-time
       equivalent (FTE).

    5. Travel expenses and minimal supplies and operating essential to supporting these positions will be
       considered; however, the priority will be on salaries and benefits for positions.

    6. One-time expenses for system improvement projects will be given priority on an equal basis with job
       retention and job creation. Once again, one-time expenses for system improvement projects should
       focus on job retention, job creation, and stimulating the economy. These could include: training,
       SART programs, website improvement, etc.

    7. Due to the short time span to get these funds out to Colorado communities, an application may not be
       considered for funding if it is incomplete, if sufficient information is not included in the response to
       the application questions, or if the applicant cannot certify and demonstrate that it can meet the 5
       calendar day reporting requirements.


RECOVERY ACT GUIDANCE REGARDING SUPPLANTING AND JOB RETENTION

   Supplanting is considered the reduction of state or local funds for an activity specifically because federal
    funds are available (or expected to be available) to fund that same activity. Federal funds must be used to
    supplement existing state or local funds for program activities and may not replace state or local funds
    that have been appropriated or allocated for the same purpose. Additionally, federal funding may not
    replace state or local funding that is required by law. In those instances where a question of supplanting
    arises, the applicant or grantee may be required to substantiate that the reduction in non-federal resources
    occurred for reasons other than the receipt or expected receipt of federal funds.

   Documentation must be attached to the application that provides evidence that Recovery Act STOP
    VAWA funds will be used to avoid terminations or layoffs due to economic conditions (for retained jobs)
    or for jobs that were eliminated in the previous 15 months for the period that began on January 1, 2008
    (reinstated jobs). Documentation can include: termination notices; minutes of City Council, County
    Commission or Board of Directors meetings; Executive Orders by the Governor, Mayors, County
    Commissioners, or other public officials; or declarations that such jobs were or will be eliminated, etc.
    The State of Colorado has already been informed by the U.S. Department of Justice that it anticipates that
    Colorado’s Recovery Act funds will be audited and the audit will include a review of this documentation.

RECOVERY FUNDS FOR COMMUNITIES IN COLORADO
The Recovery Act funds provide a great opportunity to retain criminal justice and victim services jobs in
Colorado. It also provides a mechanism for initiating one-time system improvement projects in helping to
address domestic violence, dating violence, sexual assault, and stalking. The Division of Criminal Justice –
Office for Victims Programs looks forward to working with prosecutors, law enforcement, the courts, and
victim services in helping to achieve the purposes of the Recovery Act. Although these funds are limited to
an 18 month period of time, many positive outcomes can be achieved that will further our goal of eliminating
violent crime against women.
                                                     Page 4
RECOVERY ACT STOP VAWA FORMULA GRANT FUNDS
AMOUNT AVAILABLE (pending finalization of the federal award): $2,075,958.

Each state must allocate:       25% to prosecution
                                25% to law enforcement
                                30% to victim services (10% of which must be distributed to culturally specific
                                community based organizations)
                                5% for state and local courts and judicial projects

RECOVERY ACT S.T.O.P. VAWA GRANT PERIOD:                         9/01/09 TO 2/28/11


       IMPORTANT NEWS FOR RECOVERY ACT VAWA APPLICANTS

                  REVIEW THE INFORMATION STARTING ON PAGE 2 ENTITLED, IMPORTANT
                   INFORMATION ABOUT THE RECOVERY ACT BEFORE COMPLETING THE
                   APPLICATION.
                  ALL APPLICANTS, EXCEPT NON-PROFIT, NON-GOVERNMENTAL VICTIM
                   SERVICES PROGRAMS, ARE REQUIRED TO PROVIDE 25% MATCH. Match is
                   calculated by dividing the amount requested by 3.
                  Although victim services programs are not required under federal VAWA rules to
                   provide match, the federal Recovery Act VAWA grant must still be fully matched,
                   therefore, victim services programs are encouraged to voluntarily provide match.
                   Colorado does not have other state dollars that can be used to match the Recovery Act
                   VAWA grant. Without voluntary match from victim services programs, Colorado may
                   be unable to accept these federal funds.
                  DCJ, on behalf of the State of Colorado, has applied to the Office on Violence Against
                   Women for a waiver of the full match requirement for the Recovery Act Funds. It is
                   unknown at this time if the waiver request will be approved. Agencies should include
                   match in their budget for the purposes of applying for these funds.
                  Eligible faith-based organizations are encouraged to apply, as are culturally specific
                   community-based organizations that work with underserved populations.
                  THE APPLICATION DEADLINE TIME IS 3:00 P.M on Friday, May 1, 2009.

PURPOSE: The overall purpose of Recovery Act S.T.O.P. VAWA funds is to create jobs, preserve jobs and stimulate
economic growth within the VAWA scope of coordinating and integrating law enforcement, prosecution, judicial
efforts, and victim services to identify and respond to crimes of violence against women, defined as domestic violence,
sexual assault, dating violence and stalking.

VAWA encourages the development and implementation of effective law enforcement, prosecution, and court
strategies to combat violent crimes against women and the development, enhancement and maintenance of victim
services in cases involving violent crimes against women.

ELIGIBILITY: To be eligible for Recovery Act S.T.O.P. VAWA funds, a project must be operated by a unit of local
government, or an office/agency of state government, or a non-governmental, non-profit victim services agency, or an
Indian tribal government.




                                                        Page 5
REQUIREMENTS

Federal Purpose Areas: Projects funded under this Announcement must meet one or more of these fourteen federal
purpose areas. These federal purpose areas are not listed in any particular order of importance.
1) Training law enforcement officers, judges, other court personnel, and prosecutors to more effectively identify and
     respond to violent crimes against women, including the crimes of sexual assault, domestic violence, and dating
     violence.
2)   Developing, training, or expanding units of law enforcement officers, judges, other court personnel, and
     prosecutors specifically targeting violent crimes against women, including the crimes of sexual assault and
     domestic violence.
3)   Developing and implementing more effective police, court, and prosecution policies, protocols, orders, and
     services specifically devoted to preventing, identifying, and responding to violent crimes against women,
     including the crimes of sexual assault and domestic violence.
4)   Developing, installing, or expanding data collection and communication systems, including computerized
     systems, linking police, prosecutors, and courts or for the purpose of identifying and tracking arrests, protection
     orders, violations of protection orders, prosecutions, and convictions for violent crimes against women, including
     the crimes of sexual assault and domestic violence.
5)   Developing, enlarging, or strengthening victim services programs, including sexual assault, domestic violence,
     and dating violence programs; developing or improving delivery of victim services to underserved populations;
     providing specialized domestic violence court advocates in courts where a significant number of protection orders
     are granted; and increasing reporting and reducing attrition rates for cases involving violent crimes against
     women, including crimes of sexual assault, domestic violence, and dating violence.
6)   Developing, enlarging, or strengthening programs addressing stalking.
7)   Developing, enlarging, or strengthening programs addressing the needs and circumstances of Indian tribes
     dealing with violent crimes against women, including the crimes of sexual assault and domestic violence.
8)   Supporting formal and informal statewide multidisciplinary efforts, to the extent not supported by state funds, to
     coordinate the response of state law enforcement agencies, prosecutors, courts, victim services agencies, and
     other state agencies and departments, to violent crimes against women, including the crimes of sexual assault,
     domestic violence, and dating violence.
9)   Training of sexual assault forensic medical personnel/examiners in the collection and preservation of evidence,
     analysis, prevention, and providing expert testimony and treatment of trauma related to sexual assault.
10) Developing, enlarging, or strengthening programs to assist law enforcement, prosecutors, courts, and others to
    address the needs and circumstances of older and disabled women who are victims of domestic violence or sexual
    assault, including recognizing, investigating, and prosecuting instances of such violence or assault and targeting
    outreach and support, counseling, and other victim services to such older and disabled individuals.
11) Providing assistance to victims of domestic violence and sexual assault in immigration matters.
12) Maintaining core victim services and criminal justice initiatives, while supporting complementary new initiatives
    and emergency services for victims and their families.
13) Supporting the placement of special victim assistants (to be known as “Jessica Gonzales Victim Assistants”) in
    local law enforcement agencies to serve as liaisons between victims of domestic violence, dating violence, sexual
    assault and stalking and personnel in local law enforcement agencies in order to improve the enforcement of
    protection orders. Jessica Gonzales Victim Assistants shall have expertise in domestic violence, dating violence,
    sexual assault or stalking and may undertake the following activities:
            A) developing, in collaboration with prosecutors, courts, and victim service providers, standardized
               response policies for local law enforcement agencies, including triage protocols to ensure that
               dangerous or potentially lethal cases are identified and prioritized;
            B) notifying persons seeking enforcement of protection orders as to what responses will be provided by
               the relevant law enforcement agency;
            C) referring persons seeking enforcement of protection orders to supplementary services (such as
               emergency shelter programs, hotlines, or legal assistance services); and
                                                        Page 6
             D) taking other appropriate action to assist or secure the safety of the person seeking enforcement of a
                protection order.
    14) To provide funding to law enforcement agencies, nonprofit nongovernmental victim services providers, and
        State, tribal, territorial, and local governments, (which funding stream shall be known as the Crystal Judson
        Domestic Violence Protocol program) to promote:
             A) the development and implementation of training for local victim domestic violence service providers,
                and to fund victim services personnel, to be known as “Crystal Judson Victim Advocates,” to provide
                supportive services and advocacy for victims of domestic violence committed by law enforcement
                personnel;
             B) the implementation of protocols within law enforcement agencies to ensure consistent and effective
                responses to the commission of domestic violence by personnel within such agencies (such as the
                model policy promulgated by the International Association of Chiefs of Police (“Domestic Violence
                by Police Officers: A Policy of the IACP, Police Response to Violence Against Women Project” July
                2003));
             C) the development of such protocols in collaboration with State, tribal, territorial and local victim
                service providers and domestic violence coalitions.
    Note: Any law enforcement, State, tribal, territorial or local government agency receiving funding under the Crystal Judson
    Domestic Violence Protocol Program under paragraph (14) shall, on an annual basis, receive additional training on the topic
    of incidents of domestic violence committed by law enforcement personnel from domestic violence and sexual assault
    nonprofit organizations and, after a period of 2 years, provide a report of the adopted protocol to the Department of Justice,
    including a summary of progress in implementing such protocol.

State Funding Priorities: In compliance with current federal requirements, the VAWA Advisory Board will develop
goals and priorities for Colorado’s Recovery Act State Implementation Plan, with input from non-profit, non-
governmental victim services agencies. This Plan will be submitted to the Federal Office on Violence Against Women
(OVW) within 120 days of receiving the award. Because states are required to award Recovery Act funds within the
paradigm of the S.T.O.P. program, the Advisory Board will consider the following current state priorities in its review
of applications:

       ACCESS – Projects that support community-driven initiatives to achieve reasonable access to basic high-quality
        services for underserved victims of sexual assault and domestic violence including Native American women
        living on or off reservations, immigrant women, older women, disabled women, rural women, GLBT women, and
        women of color; projects providing translation services for non-English speaking victims; projects that provide
        transitional services for domestic violence victims, and emergency services for victims and their families.
       ADVOCACY – Specialized advocacy in law enforcement offices, courts, prosecution offices, and victim services
        agencies including salary support for specialized unit prosecutors, officers, and advocates; civil legal advocacy
        services for victims, including assistance to victims of domestic violence and sexual assault in immigration
        matters; to assess and address barriers to reporting.
       THE COURTS – Projects that provide judicial education on domestic violence, sexual assault, stalking, and
        dating violence; court-related projects; projects that enhance the role of the judiciary including establishment of
        policies and procedures focused on victim safety and input; projects that improve procedures for court access to
        information on past offenses, protection orders violations, and perpetrator risk assessment and lethality; projects
        that strengthen the enforcement of stalking laws through aggressive investigation, prosecution, and adjudication
        of cases; projects that enhance offender accountability measures.
       PROTECTION ORDERS – Projects that strengthen the enforcement of protection orders within and across state
        and tribal lines, including law enforcement training in this area; projects that improve the system of obtaining,
        registering, enforcing, and tracking protection orders (including intra- and interstate Full Faith and Credit in
        domestic violence, sexual assault, and stalking cases); specialized court advocates in courts where a significant
        number of protection orders are granted and specialized law enforcement advocates to improve the enforcement
        of protection orders.
       SEXUAL ASSAULT – Projects that promote a coordinated community response to sexual assault crimes through
        specialized prosecution, law enforcement, and victim services including training and education for judges;
        training of sexual assault forensic medical examiners; new and existing SANE projects; new and existing SART
        projects.

                                                              Page 7
       SYSTEMS IMPROVEMENT – Collaborative community projects that strive for fundamental and/or long term
        criminal justice systems change in addressing violence against women; projects that support statewide,
        multidisciplinary efforts to coordinate the response of law enforcement, prosecution, courts, and victim service
        agencies in addressing violence against women; and protocols to address the commission of domestic violence by
        law enforcement personnel.
       TRAINING – Projects that provide multidisciplinary, specialized training opportunities on domestic violence,
        sexual assault, stalking, dating violence, enforcement of protection orders, investigation techniques, and the use of
        technology and the Internet in stalking cases for law enforcement personnel, judges, other court personnel, and
        prosecutors.

Organizational Requirements:

       Non-Supplanting: Federal funds may not be used to supplant or substitute for state and/or local funds that
        would otherwise be available for the same purpose. Grant funds are intended to support services that extend
        beyond currently funded legislative mandates.

       Matching Funds: ALL applicant agencies, except non-profit, non-governmental victim services agencies,
        are required to provide matching funds for their Recovery Act VAWA project. 25% of the total VAWA
        project budget must be provided in cash or in-kind match. These funds may be either cash match from a non-
        federal source or in-kind match, which consists of non-cash donations. The match must be spent on VAWA
        Recovery Act project activities and must be expended within the grant period.

        Non-profit, non-governmental victims services agencies are encouraged to voluntarily provide match. Colorado does
        not have other state dollars that can be used to match the Recovery Act VAWA grant. Without voluntary match from
        victim services agencies, Colorado may be unable to accept these federal dollars.
       Sound Financial Management: Each applicant will be required to describe the procedures used to ensure
        sound financial management of the agency. As part of the application process, DCJ requires that all applicants
        provide a copy of their agency’s most recent financial review or audit, including any management letter.
        Federal guidelines require programs to undergo an annual A-133 audit if they spend $500,000 or more from
        federal sources.
       Confidentiality of Victim Information: It is a violation of federal VAWA regulations to disclose personally
        identifying information of victims and to reveal individual client information without the necessary consent.
        The subgrantee must have a written confidentiality policy in force, and must assure that all signatories, staff
        and volunteers have read and understand Colorado laws and professional rules of conduct concerning victims’
        rights to confidentiality in certain cases.

INELIGIBLE EXPENSES

The following are some examples of ineligible programs/services/costs; these ineligible items should not be included
in the grant application. These examples are provided to assist applicants in understanding the federal regulations, and
to limit the necessity of rejecting proposals because they request costs that cannot be paid with federal Recovery Act
VAWA funds and are not the focus of this Announcement.

       Building Renovations: Building renovations are not allowed, including such seemingly minor activities as
        painting or carpeting.
       Fundraising: Any cost of fundraising is ineligible to be funded through VAWA. The cost of organized
        fundraising (including Bingo, financial campaigns, endowment drives, solicitation of gifts and bequests)
        incurred solely to raise capital or obtain contributions, may not be charged to VAWA. Likewise, the salary (or
        portion thereof) of persons engaged in such activities and indirect costs associated with those efforts are
        ineligible.




                                                         Page 8
       Legal Assistance: VAWA funds cannot support legal services for obtaining divorces or legal separation (or
        custody in those cases). Legal or defense services for perpetrators of violence against women may not be
        supported with grant funds. Since it is consistent with the overall intent of the VAWA statute, legal assistance
        to victims attempting to obtain civil protection orders, and assistance to victims of domestic violence and
        sexual assault in immigration matters may be supported with VAWA funds.
       Lobbying, Legislative and Administrative Advocacy: The expenses of lobbying for particular victim
        legislation, systems improvement, or administrative reform, whether conducted directly or indirectly, are
        ineligible for VAWA funding.
       Prevention: VAWA funds may not be used to develop sexual assault or domestic violence prevention
        curricula for schools or to pay for prevention activities.
       Research Projects: The costs of conducting research are an unallowable expense. Funds may, however, be
        used for the purpose of assessing the effectiveness of funded activities (e.g. pre and post testing of training
        recipients).
       Some Children’s Services: Services to children must be linked to, and a direct result of, the crime committed
        against the victim/mother in order to be eligible.
       Some Food/Refreshments: Because there are numerous regulations that govern the use of federal funds for
        food expenses, these expenses are discouraged. If approved, they must be minimal and carefully justified.
        However, food for victims in shelters is an allowable cost. Federal grant funds may not be used to purchase
        alcohol.
       Victim Compensation Costs: Costs that would otherwise be eligible for local or federal Victim Compensation
        reimbursement cannot be paid for with VAWA funds. Relocation expenses such as travel, security deposits on
        housing, ongoing rent or mortgage payments, and victim protection costs that may be covered by Colorado’s
        witness protection program are not eligible expenses.
DEFINITIONS
Cash Match: A specified amount of non-federal dollars that the applicant designates to be used for the funded project
in addition to the federal grant award amount. For example, non-federal applicant agency funds spent to pay staff
salary for time contributed to the VAWA project.
Courts: State, local, tribal, and juvenile courts; probation; judges and other personnel, including such office’s or
agency’s component departments (such as victim assistance units).
In-Kind Match: A specified amount of non-cash donations (assigned a dollar value) that the applicant designates to be
used for the funded project in addition to the federal grant award amount. Acceptable examples of in-kind match are
office space or volunteer time that has been assigned a dollar value.
Law Enforcement: A public agency charged with policing functions, including any of its component bureaus (such as
victim assistance units).
Prosecution: Any public office or agency charged with the direct responsibility of prosecuting criminal offenders,
including such office's or agency's component departments or bureaus (such as victim assistance units).
Under-represented Populations: Includes victims from populations that are insufficiently or inadequately represented,
usually a minority group.
Underserved Populations: Includes victims who are not receiving services consistent with other groups of victims
because of geographic location (such as rural isolation), minority, racial or ethnic status, age, sexual orientation,
disabilities, or other special needs.
Units of Service: A unit of service is a term typically used to describe a set amount of time spent providing services to
victims. Applicants who use this term are required to define what it means for their agency.
Victim Services Program: A nonprofit, non-governmental organization that assists victims of domestic violence
and/or sexual assault. Included in this definition are rape crisis centers, battered women's shelters, and other sexual
assault or domestic violence programs such as nonprofit, non-governmental organizations assisting domestic violence
or sexual assault victims through the legal process.


                                                          Page 9
FUNDING PHILOSOPHY
In making funding recommendations, the Board must meet the following federal requirements:
    1. Allocation: Allocate, without duplication, at least 25% of available funds to law enforcement, 25% to
       prosecution, 30% to nonprofit, non-governmental victim services (10% of which must be distributed to
       culturally specific community based organizations), 5% for state and local courts and judicial projects and
       15% for discretionary purposes.
    2. Geography: Give priority to areas of varying geographic size with the greatest showing of need based on the
       availability of existing domestic violence and sexual assault programs.
    3. Population: Determine the amount of subgrants based on the population and geographic area to be served.
    4. Equity: Equitably distribute monies on a geographic basis, including suburban and rural areas.
    5. Funding:
       1) S.T.O.P. VAWA Recovery Act grants will be available as one-time only awards. Projects funded with
           S.T.O.P. VAWA Recovery Act grant funds should not expect to receive funding to continue these projects
           after the end of the grant period.
    6. History of Late Reports: For applicants who currently receive S.T.O.P. VAWA funding, the Advisory Board
       will consider the agency’s history of submitting quarterly financial and programmatic reports. Agencies with a
       history of submitting late reports may not be funded.


CRITERIA FOR REVIEW OF APPLICATIONS

Staff Review
    1. Applicant provides an adequate, clear and complete application that includes all required appendix items.
    2. Applicant demonstrates that the project meets one or more of the federal Recovery Act priorities (job creation,
        job preservation and stimulating economic growth).
    3. Applicant demonstrates that the project meets one or more of the federal VAWA purpose areas.
    4. Applicant appears to demonstrate the ability to administer funds and to comply with federal and state
        accountability requirements, including the requirement to submit quarterly reports five (5) days after the end of
        each quarter.


Advisory Board Review
   1. Applicant provides an adequate, clear and complete application that includes all required appendix items.
   2. Applicant demonstrates that the project meets one or more of the federal Recovery Act priorities (job creation,
       job preservation and stimulating economic growth)
   3. Applicant demonstrates that the project fits one or more state priority areas.
   4. Applicant demonstrates the community’s need and support for the project.
   5. Goals and objectives are clear and measurable. Applicant proposes or demonstrates effective and efficient
       delivery of services.
   6. Project Budget and Matching Funds Budget are calculated correctly, well justified and related to project.
   7. Proposed project does not duplicate services and demonstrates networking, coordination, cooperation, and/or
       collaboration within the local and/or statewide community.
   8. Degree to which the project would address needs of underserved population(s).
   9. Projects are reviewed according to the VAWA Board’s funding philosophy individually and in comparison to
       other applications. Availability of funds by category is considered.

SUMMARY OF PREVIOUSLY FUNDED VAWA PROJECTS

For a listing of previously funded VAWA projects, please go to the OVP website at
http://dcj.state.co.us/ovp/documents/VAWA/2007_VAWA_GovernorsList.pdf.


                                                        Page 10
APPLICATION SUBMISSION
APPLICATION FORMAT: Applications must be typewritten, single-spaced, using no less than a ten point font,
and must not be placed in binders. Computer generated applications must be identical to the official application as
to form, spacing, and page breaks. Three (3) full copies of the entire application + appendix (two copies must have
original blue ink signatures) must be received by the Division of Criminal Justice by 3:00 P.M. on FRIDAY, MAY 1,
2009. Applicants mailing their applications must allow sufficient mail delivery time to ensure receipt of their
proposals by the deadline. Applications may not be faxed or e-mailed.

ACCEPTANCE OF APPLICATION CONTENT: The contents of the application and all supporting materials will
become contractual obligations of the grant award issued to a successful applicant (subgrantee).

REJECTION OF PROPOSALS: The State of Colorado reserves the right to reject any or all proposals, to waive
informalities and minor irregularities in proposals received, and to accept any portion of the proposal, or all items
proposed, if deemed in the best interest of the State of Colorado to do so. It is the applicant’s responsibility to provide
all information requested in this Announcement and the grant application. Failure of the applicant to provide the
information requested in this Announcement and the grant application may result in the disqualification of the
applicant. The fact that an applicant meets eligibility requirements and applies for eligible services does not guarantee
funding.

SCHEDULE OF RECOVERY ACT VAWA ACTIVITIES (TENTATIVE)
           April 1, 2009           Announcement of Funds Availability notification mailed out & posted on OVP
                                   website (http://dcj.state.co.us/ovp)
           April 8 & 17            Grant Writing Conference Calls (optional)
           May 1                   Applications due at DCJ by 3:00 p.m. – LATE APPLICATIONS WILL NOT
                                   BE ACCEPTED

           June 29 & 30            Application Review by Advisory Board/Preliminary Recommendations

           June 30                 Notification of Denials

           July 7                  Written Requests for Reconsideration of Denials due by 12 noon

           July 10                 Advisory Board Meeting to Review Requests for Reconsideration of Denials/Final
                                   Recommendations

           July 15 – August 1      Award Letters and Statement of Grant Awards (SOGAs) Mailed Out

           August 14               Signed Recovery Act VAWA SOGAs Must be Returned to DCJ

           September 1             Recovery Act VAWA Grant Period Begins (if SOGA fully executed)

           February 28, 2011       Recovery Act VAWA Grant Period Ends


GENERAL INFORMATION ABOUT THE APPLICATION PROCESS
INVITATION TO APPLY: The Division of Criminal Justice is hereby contacting prospective applicants who have an
interest in or are known to provide services relevant to this Announcement. All interested parties who were not
contacted are also invited to request an application kit. All applications must be submitted in accordance with the
policies, procedures, and dates specified in this document and the application kit. If you did not receive an
Announcement and would like to be added to the mailing list, please contact Ms. Lee Hettema at (303) 239-5719 or
toll free at 1-888-282-1080.
                                                         Page 11
INQUIRIES: Prospective applicants should feel free to make inquiries to obtain clarification of requirements. Call,
E-mail, fax, or mail questions to the contact person listed on the cover of the announcement.

GRANT APPLICATION CONFERENCE CALLS
You are invited to participate in the grant writing teleconferences that will focus on the grant application for the
Recovery Act S.T.O.P. Violence Against Women (VAWA) Formula Grant. Participation is encouraged but is
optional. The teleconference will walk you through the grant application. If you would like to participate in the
teleconference, please contact Ms. Lee Hettema at (303) 239-5719 or 1-888-282-1080 (toll-free outside the
Denver metro area), or e-mail: lee.hettema@cdps.state.co.us
                                              Teleconferences will be held:

Wednesday, April 8, 2009         Friday, April 17, 2009         To participate in either of these conference calls, please
10:00 a.m. – 12 noon             10:00 a.m. – 12 noon           email Lee Hettema at lee.hettema@cdps.state.co.us. She
                                                                will then send you the conference call phone number and
                                                                code you will need to access the conference calls.




****************************************************
                                      REQUEST FOR APPLICATION KIT
     Applicants are encouraged to download the application from the Office for Victims Programs’
     website: http://dcj.state.co.us/ovp/
                 To request an application kit, supply the following information by e-mail or fax to:
                       Ms. Lee Hettema                                Phone: (303) 239-5719
                       Division of Criminal                           Fax: (303) 239-5743
                       Justice                                        Toll Free: 1-888-282-1080
                       700 Kipling St, Ste. 1000                      (outside Denver/ Metro area)
                       Denver, CO 80215                               E-mail:
                                                                      lee.hettema@cdps.state.co.us

     (Application form and application instructions can be e-mailed to you, but not faxed)

     Contact Person:
     Name:                                                   Title:

     Organization/Agency:

     Address:                                                City and Zip Code:

     Phone: (      )                                         E-Mail:
                                                   (Please print legibly)

     To request an application kit via E-Mail Attachment, e-mail Ms. Lee Hettema with the information
     above in a message titled “VAWA RECOVERY ACT APPLICATION KIT REQUEST”. She will
     reply with the attachment. E-mail attachments are only available in WORD format.




                                                          Page 12

								
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