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					BBC Information and Archives
BBC ARCHIVES
       PRESERVATION IN THE NEW
       MILLENNIUM



BBC Information and Archives
 Size of the Archive
           The BBC has one of the largest multi-media archives in the
            world
           1.5 million items of film and videotape
           750,000 radio recordings
           3 million photographs
           1.2 million commercial recordings
           4 million items of sheet music
           22 million newspaper cuttings
           550,000 document files
           20,000 rolls of microfilm
           500,000 phonetic pronunciations


BBC Information and Archives
 Use of the Archive
           The BBC Archive is a key resource for public
            service and commercial exploitation
             – 1 million issues per annum
             – 600,000 enquiries per annum
           The Customers are mostly internal to the
            BBC
             –   Programme makers   70%
             –   News               20%
             –   Commercial Arm      6%
             –   Others              4%
BBC Information and Archives
 Preservation
         Preservation is the major issue facing the
          BBC Archive, particularly for the TV and
          Radio holdings
         The Issues are:
             –   Physical Deterioration
             –   Technical Obsolescence
             –   Loss of archive technical skills
             –   Loss of singles copies



BBC Information and Archives
 A Ten Year Programme
         The BBC has made provision for a ten year
          preservation programme
         Budget provision of £55m - £60m
         Approved spend of £20M over three years
         Key principles underpin this programme of
          works
             –   Transfer to the most economical and appropriate format
             –   Create duplicate master copies
             –   Create viewing copies e.g. VHS
             –   Create “browse quality” digitised copies


BBC Information and Archives
  PRESERVATION OF THE ARCHIVES - TOTAL ESTIMATED SPEND £60M

Formats at           2” Quad       Film Sound      1” C Fmt     U-Matic      Reversal                   Eastman &
Risk                 Videotape     Track           Videotape                 Film (Ekta)                B/W Film


                  Phases 1 & 2   Phases 1 & 2     Phase 1       Phase 1                    Sound                Beta
                  £1,400 K       £1,500K          £1,170K       £390K                      Vinyl Disc           Videotape
                  Sept 1998-     Sept 1998-       Sept 1998-    Sept 1998-
                  Oct 99         Dec99            Dec99         Dec99
                  Completed!

                                   £120K Jan     £260K          £20K
             Interim Funding:      2000          Jan 2000       Jan 2000



                                                £1,670K              £600K
        3-yr                                    Apr 2000             Apr 2000 to
        Funding                                 to Mar               Mar 2001
        from May                                2001
        2000
                                  £5,890K                      £420K                   £580K
                                  Apr 2000 to                  Apr 2000                Apr 2000 to
                                  Mar 2003                     to Mar                  Mar 2001
                                                               2001
 Total Investment       £5.7M         £8.7M        £16.4M       £4.6M         £3.1M        £1.88M       £8.6M        £9.8M


BBC Information and Archives                                                                                     7
  PRESERVATION OF THE ARCHIVES - TOTAL ESTIMATED SPEND £60M

Formats at       2” Quad     Film Sound   1” C Fmt      U-Matic    Reversal                      Eastman &
Risk             Videotape   Track        Videotape                Film (Ekta)                   B/W Film


                                                                                  Sound                  Beta
                   None                                                           Vinyl Disc             Videotape




                             £1.19M
    Planned       From                                                           Project       £8,600K
                                          £9M         £2.6M       £1.3M
    Future        April                                                          complet
    Investment    2003                                                           ed by
                                                                                 Mar
                                                                                 2003

                  From                                                                                     £9.8M
                  April
                  2006




   Total            £5.7M      £8.7M       £16.4M      £4.6M       £3.1M           £1.88M       £8.6M        £9.8M
   Investment

BBC Information and Archives
  The most vulnerable holdings
                TV and Radio are the most vulnerable
                TV Holdings: 1,500,000 items representing 600,000
                 hours of content
                                 Film 30%
                                                          D3.16%

Ekta, Reversal                                             Digibeta 1%
12%


                                                            Betacam 11%
 2” Quad 1%

              1” C Format 12%                   VHS 14%
                                 Umatic
                                 4.5%


BBC Information and Archives
 TV Archive: Work Completed
           Quad (two inch) videotape transfer was completed in November
            1999
           46,000 videotapes have been transferred to D3 (Digital
            Videotape) and VHS
           Project began in 1994
           Overall cost was £6.7 million
           Quad was the first videotape format used by the BBC. It was in
            use from early 1960’s to c.1980
           Programmes on Quad include Dr Who, Dad’s Army, Steptoe &
            Son, Forsythe Saga, Fawlty Towers, Secret Army




BBC Information and Archives
 TV Archive: Work in Progress (1)
           C Format (one inch) videotape transfer was begun in 1999
           Over 80,000 videotapes have been identified as requiring
            transfer
           Estimated spend over the next three years is £6 million to
            transfer 35,000 videotapes
           The videotapes are transferred to D3, Digibeta, VHS and a
            digitised compressed browse version on CD Rom
           C Format was in production use from the late 1970’s to the
            early 1990’s
           Programmes on this format include Yes Minister, Eastenders,
            Angels, Wogan, All Our Working Lives



BBC Information and Archives
 TV Archive: Work in Progress (2)
           The film soundtrack transfer began in 1998
           88,000 soundtracks on acetate - based stock have been
            identified as vulnerable to “the vinegar syndrome”
           The estimated spend over the next three years is £5.8 million to
            preserve 63,000 items
           The soundtracks are transferred to polyester based stock and
            CD
           Acetate based stock was in use from the 1940’s to the early
            1970’s
           Programmes on this format include Man Alive, 1984, Ascent of
            Man, British Empire, Omnibus



BBC Information and Archives
 TV Archive: Work in Progress (3)
           The Umatic (¾ inch cassette) transfer began in 1999
           Over 60,000 Umatic cassettes have been identified as requiring
            transfer
           The estimated spend to preserve 30,000 cassettes over the
            next three years is £1.6 million
           The Umatics are transferred to DVCPRO (Digital videotape)
            and DVD-Rom
           Umatic was the format used by BBC News between 1982 and
            the early 1990’s
           News stories include Lockerbie, General Elections in 1983 &
            1987, the Gulf War



BBC Information and Archives
 TV Archive : Work in Progress (4)
           News colour film (Ektachrome) has begun
           72,000 items have been selected for preservation
           43.000 will be transferred over the next three years at a cost of
            £1,8M
           The film masters are cleaned, compiled into day reels and
            transferred to Digibeta, VHS and Mpeg-1 browse copies.
           The BBC used this format for News from 1967-1982.
           Stories include the Vietnam War, Yom Kippur war, all major
            domestic stories




BBC Information and Archives
    Radio Archive
                Radio holdings: 750,000 recordings represetning 300,000 hours
                 of content
                There are fewer technical problems with Radio material
                                           1/4” tapes in regions 36.63%
LP & 78RPM Programme Extract,
5.39% of sound holdings

DAT, London &
Region 2.13%

1/4” complete
programmes 14.65%

                                                                    1/4” tapes in London 32.32%
         1/4” film unit tapes 0.86%
                                                     CD Sound effects 0.02%
 CD Programme extract compilation 0.09%
                                                      LP Sound effects 0.36%
Cassette NCA sequence programmes 4.31%
                                            DAT NCA sequence
        1/4” News bulletins 2.59%           programmes and bulletins
  BBC Information and Archives              0.65%
 Radio Archive: Work in
 Progress(1)
           Transfer has begun on the rock/pop music holdings
           These recordings were specifically made for the BBC from the
            1960’s to present day. Most recordings were made for Radio
            One
           There are 40,000 tapes containing 14,000 hours of unique
            recordings
           The spend over two years to preserve all of this Radio One
            Archive is £2.6 million
           The original recordings are transferred to CD and DVD-Rom
           Artists include Rolling Stones, Beatles, Who, Jimi Hendrex, Led
            Zeppelin, The Fall



BBC Information and Archives
 Radio Archive:Work in
 Progress(2)
           Transfer has begun of the shellac and vinyl discs of the Radio
            Archive
           There are 35,000 of these recordings (78rpm and 33 rpm)
            representing the earliest radio material held by the BBC.
           The material dates from the 1920s to the 1960s
           The spend over three years to preserve all of these discs is
            £1.8M
           Same process as for rock and pop music material - transfer to
            CD and DVD.




BBC Information and Archives
 Developments in Preservation
           Common problem for Broadcasters and TV Companies
           Research to reduce costs of preservation - PRESTO is a pan-
            European approach
           Revolution in costs of hard disc storage may begin to be a cost
            effective option in the medium term
           Major new area for BBC is the selection and preservation of on-
            line material from the BBC’s web-site




BBC Information and Archives
BBC Information and Archives

				
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posted:11/18/2011
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