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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically display all past activity tracking events that
Activity are similar to the member‟s current request in order to alert the
1 1.1.1 All All
Tracking user that the member is perhaps “fishing” for a different SDCERS
response to his/her previous inquiry
Ability to capture (automatically user-id, user name, date and time
stamped) all contacts and inquiries, including comment, status,
Activity
2 1.1.1 All All routing, requestor, caller, relationship, etc. (via e-mail,
Tracking
correspondence, telephone calls, counseling sessions, personal
contact)
Activity Ability to capture a form request (form requested, date requested,
3 1.1.1 All All
Tracking date mailed, the requestor, the recipient)
Ability to capture activity / contact with customers by providing
Activity
4 1.1.1 All All users with standard codes as well as the ability to input free form
Tracking
text
Activity Ability to capture in the activity tracking log all information that was
5 1.1.1 All All
Tracking historically provided / sent to the member
Activity Ability to capture information and generate a report on mass
6 1.1.1 All All
Tracking mailings (type, to whom, and when)
Activity Ability to capture request for income verification from third party
7 1.1.1 All All
Tracking
Ability to capture, at the individual member level, the preferred
Activity
8 1.1.1 All All means of communication (e.g., mail, telephone, e-mail, fax, relay
Tracking
telephone, Braille, etc.)
Activity Ability to generate reports based on telephone call statistics (type
9 1.1.1 All All
Tracking of call, type of caller, forecasting)
Activity Ability to print all activity tracking entries for a contact
10 1.1.1 All All
Tracking
Ability for users to access history of all information that was
Activity
11 1.1.1 All All historically provided / sent to the member directly from customer
Tracking
service screens
Activity Ability for users to tie documents, images, spreadsheets, and
12 1.1.1 All All
Tracking similar or related items to any activity tracking log entry
Activity Ability to access the member address update screen (both active
13 1.1.1 All All
Tracking and retired) from any customer service screen
Ability to automatically pass the document code / document name
Activity of imaged documents from the imaging system to the line-of-
14 1.1.1 All All
Tracking business system and update the activity tracking log contained in
the line-of-business system
Ability to automatically update the activity tracking database for life
events, including but not limited to beneficiary designation,
Activity request for retirement benefit estimate, retirement application,
15 1.1.1 All All
Tracking disability application, termination of employment, refund requests,
service credit purchases, death of member, retiree, or beneficiary,
etc.
Activity Ability to display all activity tracking transactions dates and times
16 1.1.1 All All
Tracking
Activity Ability to display comments / notes attached to a member‟s
17 1.1.1 All All
Tracking account
Ability to initiate workflow processes both automatically (via the
Activity
18 1.1.1 All All imaging of documents) and manually based on the receipt of a
Tracking
phone-call, walk-in, fax, e-mail, etc.
Activity Ability to scroll through activity log chronologically (oldest first,
19 1.1.1 All All
Tracking newest first) and to sort by category of contact
Actuarial Ability to extract accurate actuarial information, especially for
20 1.1.2 All All
Reporting those individuals that span multiple plans
Ability to compare last year‟s actuary extract totals and information
to the current year‟s actuary extract totals and information; and
Actuarial then flag the known items (i.e. differences record by record) of
21 1.1.2 All All interest or severity. This can be faciliated via audit reports
Reporting
centered around fields on the actuary file.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 1
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide 3 types of actuarial extracts: Active Members,
Actuarial
22 1.1.2 All All Purchase of Service, and Retired/Continuance in payment status.
Reporting
Ability to provide audit reports that show all changed (and new)
Actuarial
23 1.1.2 All All records from fiscal year to the next as they pertain to data reported
Reporting
on the Actuarial Extract
Actuarial Ability to provide extracts for CAFR reporting and schedules
24 1.1.2 All All
Reporting
Actuarial Ability to extract accurate actuarial information, especially for
25 1.1.2 All All
Reporting those individuals that span multiple plans.
Ability to extract data in a desired format and then transmit it
Actuarial electronically to third parties; a dynamic data extract feature that
26 1.1.2 All All
Reporting can be used to help facilitate this process (setup, use and
maintenance) would be preferred
Actuarial Ability to provide census data for actuary
27 1.1.2 All All
Reporting
Ability to execute the actuary extract process at any time using an
Actuarial effective date; without the need or reliance upon any preparatory
28 1.1.3 All All
Reporting steps, year end close, member synchronization process, etc.
Audit and Ability to encrypt all audit information, system security, and role
29 1.1.3 All All
Security related information
Ability to prohibit end-users from writing/updating/deleting records
Audit and
30 1.1.3 All All with their own information (by Social Security number, name, etc.)
Security
Ability to provide adequate audit trails of system updates,
Audit and including appropriate change controls requiring management
31 1.1.3 All All
Security approval of any software modifications or changes prior to
implementation
Audit and Ability to ensure that all transactions have a user ID, batch ID and
32 1.1.3 All All
Security transaction date associated with them
Ability to provide applicable levels of internal controls and
Audit and
33 1.1.3 All All appropriate segregation of duties, including the ability to approve
Security
correspondence to be sent or printed
Ability to ensure there is sufficient management controls in place
to prevent a user from deleting a plan, even if empty of members.
Audit and (This is because even empty plans have historical data associated
34 1.1.3 All All
Security with them; their deletion makes impossible the reconstruction of
historical data from when the now-empty plan contained active
members.)
Audit and Ability to prevent deletion of ANY transactions in the LOB
35 1.1.3 All All
Security
Audit and Ability to capture an audit (review) transaction on all specified
36 1.1.3 All All
Security transactions
Ability to capture designation of user (staff, members, retirees,
Audit and
37 1.1.3 All All etc.) capabilities / security levels (e.g., add, change, inquiry,
Security
delete)
Ability to capture user permissions to determine how far back in
Audit and
38 1.1.3 All All time a user can post a transaction; only certain users should be
Security
able to post to a closed month
Ability to capture and display comments (e.g., transaction level,
Audit and account folder level, user ID, etc.) and the ability to restrict
39 1.1.3 All All
Security comment updates to the users or supervisors who created the
comment
Ability for reviewer, if any errors / irregularities are detected, to
Audit and
40 1.1.3 All All correct the problem him/herself or to send the transaction back to
Security
the originator for re-work (at the reviewer‟s discretion)
Ability for the system to adhere to existing retirement system
Audit and
41 1.1.3 All All standards with regard to user-id and password administration,
Security
frequency of changing passwords, etc.
Audit and Ability for the system to keep track of last access date/time by
42 1.1.3 All All
Security user-id
Ability for the system to monitor the number of successful and
Audit and
43 1.1.3 All All unsuccessful access attempts and to create audit trails showing
Security
these events
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 2
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Audit and Ability for the system to retain both before and after images of
44 1.1.3 All All
Security changes
Ability to define and maintain user roles, assign users to one or
Audit and
45 1.1.3 All All more role, and make changes to a role that is rolled down to all
Security
user's with that role
Ability for Web-based applications to be secured based on
Audit and
46 1.1.3 All All industry standards and retirement system encryption policies /
Security
procedures
Ability to audit member accounts randomly without a triggering
event and flag and record the fact the account was audited (the
Audit and type of audit performed - a user parameter), the date it was
47 1.1.3 All All
Security audited, and the time period/transactions audited, and by whom
(internal auditor, external auditors, other agencies, etc).
Ability to provide user defined fields/parameters to keep track of
Audit and
48 1.1.3 All All actions taken to a member's record as the result of an audit.
Security
Audit and Ability to ensure data security measures are employed to prevent
49 1.1.3 All All
Security unauthorized access of data and/or changes to it
Ability to ensure that a locked account will remain locked until a
Audit and user with appropriate security permission unlocks it; with the
50 1.1.3 All All
Security exception being that the System Administrator will have the
authority to unlock any locked account
Ability to ensure that in no event will an unattended process that
Audit and
51 1.1.3 All All attempts to update a locked account terminate abnormally for that
Security
reason
Ability to ensure that at all times retirement system‟s manual and
Audit and
52 1.1.3 All All computerized records, subsidiary ledgers, control ledger, and
Security
reconciled bank balance are in agreement
Ability to ensure that for all transactions in which a user changes
Audit and the status of a check to “void”, the transaction is reviewed and
53 1.1.3 All All
Security approved by a different user having appropriate system
permissions before it is committed to the database
Audit and Ability to ensure that no audit trail data can be deleted
54 1.1.3 All All
Security
Audit and Ability to ensure that security profiles are protected from
55 1.1.3 All All
Security unauthorized access
Ability to extract audit log information for display and reporting
Audit and
56 1.1.3 All All purposes and ability to filter selected data from audit log files to
Security
generate meaningful and useful security reports
Ability for the audit trail to track changes made to the data
Audit and
57 1.1.3 All All regardless of the means by which the change was made – i.e.,
Security
LOB solutions, employer or member Web site, etc.
Ability to generate audit report(s) identifying all people, processes,
Audit and
58 1.1.3 All All dates, and/or times involved in changing member or employer
Security
data
Ability to maintain a historical record of user-ids issued, including
Audit and
59 1.1.3 All All the identity of the person associated with the user-id and the
Security
timeframe during which the user-id is/was valid
Ability to maintain electronic audit trails sufficient to trace all
transactions from original source of entry into the system, through
all system processing, to the results produced by the system AND
Audit and
60 1.1.3 All All to trace all transactions from the final results produced by the
Security
system, through all system processing, back to the original source
of entry into the system; these audit trails must be protected from
modification and deletion
Audit and Ability to produce an audit trail report of all program code changes
61 1.1.3 All All
Security (date, time, version, workstations, and author)
Audit and Ability to prompt a person with a “challenge phrase” after a user-
62 1.1.3 All All
Security definable number of unsuccessful log-on attempts
Audit and Ability to provide a security report listing users, their roles and
63 1.1.3 All All
Security security access granted by role
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 3
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide a single integrated user logon-through Active
Audit and Directory Integration- into all applications regardless of the
64 1.1.3 All All
Security number of sub-systems that are being connected (imaging,
workflow, etc.)
Ability to provide access rules and role assignment which will
Audit and
65 1.1.3 All All restrict departmental employees from performing incompatible
Security
functions or functions beyond their responsibility
Ability to provide data audit trails such that retirement system can
Audit and quickly identify to the lowest level of detail the composition of all
66 1.1.3 All All
Security totals, subtotals, and grand totals displayed or reported by the
pension solution
Ability to provide encryption that must be used for secret,
Audit and confidential, private, or restricted information that will be stored in
67 1.1.3 All All
Security a non-secure location or transmitted over open networks, such as
the Web
Ability to provide formatted audit reports that show (for user-
selected userid‟s, date-range, and/or members [selected by last
Audit and
68 1.1.3 All All name, social security number, or other unique identifier]) all
Security
changes made to member records, including before and after
images; an “all” members option must be included
Audit and Ability to provide special screens for sensitive data so users are
69 1.1.3 All All
Security aware of confidentiality (e.g., disability screens)
Audit and Ability to provide standard interfaces to maintain security
70 1.1.3 All All
Security permissions
Audit and Ability to provide unique user identification and automatic log-off
71 1.1.3 All All
Security
Ability to provide various levels of security and adhere to existing
security structures, including network security, application security,
Audit and
72 1.1.3 All All development environment security, and Web-access security –
Security
with procedures for support and maintenance for each
Audit and Ability to restrict access to system by user identification and
73 1.1.3 All All
Security passwords, at a minimum
Audit and Ability to retain passwords already used by a user and prevent
74 1.1.3 All All
Security their re-use for specified generations.
Ability to run ad hoc reports of audit trail history by transaction
Audit and
75 1.1.3 All All type, transaction date, input date or any of the fields related to the
Security
audit trail records
Ability to support a business-process security structure, a
Audit and
76 1.1.3 All All transaction based security structure and a window level security
Security
structure, possibly at the retirement fund level
Audit and Ability for the system to adhere to the Health Insurance Portability
77 1.1.3 All All
Security and Accountability Act (HIPAA)
Audit and Ability to ensure that effective dates are used for all security and
78 1.1.3 All All
Security audit related transactions
Audit and Ability to ensure the system allows users to reset their own
79 1.1.3 All All
Security passwords
Ability to control / monitor the use of “print screen” capabilities
Audit and
80 1.1.3 All All since by doing so it does not mask / redact sensitive information
Security
on the screen (i.e., SSN, etc.)
Audit and Ability to control the masking of SSN on all printed reports.
81 1.1.3 All All
Security
Abiltiy for an administrator to set and define the period of time that
Audit and
82 1.1.3 All All a password is valid (i.e. user defined timer to reset a password,
Security
i.e 30 days or 60 days, etc.)
Ability to establish a start/stop date for security priveleges. This
Audit and
83 1.1.3 All All will aid in changing roles for a short-term reason, i.e. an employee
Security
is filling in in a different department for a week
Ability for LOB to automatically log a user out of the system after
Audit and
84 1.1.3 All All an IT determined duration of inactivity (i.e. 30 minutes timeout)
Security
Ability to assign staff to more than one role and if roles have
Audit and
85 1.1.3 All All conflicting settings, per function, the least restrictive should be
Security
assumed.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 4
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to maintain test (including dev environment) security
Audit and
86 1.1.3 All All permissions set in a test environment when the database is
Security
restored or overwritten
Audit and Ability to integrate Pension Solution security with SDCERS
87 1.1.3 All All
Security Microsoft Active Directory.
Ability to provide a tool, or utility, that can be used by SDCERS to
extract a copy of production data and load it into the Test
88 1.1.3 All All Audit Security
Environment. This utility should be written to ensure security in
the test system is not overwritten
Ability to have a separate beneficiary(ies) for the monthly
Beneficiary
89 1.1.4 All All allowance, death benefit, and for the lump sum (DROP) benefit.
Maintenance
Beneficiary Ability to have A beneficiary who is a spouse, minor child, other
90 1.1.4 All All
Maintenance person, estate or living trust
Ability to capture and maintain multiple beneficiaries, their
Beneficiary
91 1.1.4 All All entitlement grouping and/or percentage allocation, or flat $
Maintenance
amount.
Ability to capture detailed beneficiary (including survivor annuitant)
Beneficiary
92 1.1.4 All All information, including beneficiary name, benefit amount or
Maintenance
percent, sex, SSN, birthdates, etc.
Ability to capture, update, and display the survivor annuitant
Beneficiary detailed information for a retiring or retired member (including
93 1.1.4 All All
Maintenance name, SSN, address, benefit amount or percent, etc.) to be paid
at the retiree‟s death
Beneficiary Ability to capture, update, inquire, and delete beneficiary change
94 1.1.4 All All
Maintenance information
Ability to accept beneficiary information without Social Security
Beneficiary number upon initial setup (members may choose beneficiaries
95 1.1.4 All All
Maintenance who reside outside the United States and therefore have no SSN)
Ability to ensure (possibly through workflow) that if a minor is
Beneficiary
96 1.1.4 All All added as a primary beneficiary that a guardian is also established
Maintenance
Ability to name and set up a Primary, Secondary, Guardian, Trust,
Beneficiary
97 1.1.4 All All Estate, Charity, etc. as a beneficiary as well as establish the
Maintenance
percentages, payment priority, etc.
Ability to support bi-directional links between member(s) and
Beneficiary
98 1.1.4 All All beneficiary(ies) so that end-user can search on a beneficiary‟s
Maintenance
SSN and locate the original member‟s account
Ability to cross reference member, beneficiary, alternate payee,
Beneficiary
99 1.1.4 All All survivor annuitant Social Security number‟s showing relationship,
Maintenance
etc.
Ability to determine whether the retiree is allowed to change
Beneficiary
100 1.1.4 All All beneficiary based on the retirement option chosen or restrictions
Maintenance
placed on account (divorce)
Ability to display current member address information and be able
Beneficiary
101 1.1.4 All All to update that information when processing a beneficiary change
Maintenance
form
Ability to enclose a “Nomination of Beneficiary” correspondence
explaining what corrections are needed and include a pre-filled
Beneficiary
102 1.1.4 All All new form with the correct information and what missing/incorrect
Maintenance
information is still needed in the event an incomplete form was
received at SDCERS
Ability to generate an annual report (or report that can be run
Beneficiary when desired) identifying members who have not elected a
103 1.1.4 All All
Maintenance beneficiary and send them a correspondence and a pre-filled
Beneficiary Change form to be completed and returned
Beneficiary Ability to perform an edit to ensure that a secondary beneficiary
104 1.1.4 All All
Maintenance cannot also be a primary beneficiary and vice versa
Beneficiary Ability to perform an edit to ensure that if a minor is added as a
105 1.1.4 All All
Maintenance primary beneficiary, then a guardian is also established
Beneficiary Ability to prevent a member from naming self as beneficiary.
106 1.1.4 All All
Maintenance
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 5
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to perform an edit to ensure that a secondary beneficiary
Beneficiary
107 1.1.4 All All cannot be added unless a primary beneficiary has already been
Maintenance
added
Beneficiary Ability to capture and track date of birth of beneficiary
108 1.1.4 All All
Maintenance
Beneficiary Ability to capture and track Social Security number of beneficiary
109 1.1.4 All All
Maintenance
Ability to generate printed benefit estimate for all applicable
Benefit
110 1.1.5 All All retirement types (service, disability, blended plans, early, vested,
Estimates
etc.) and all applicable retirement options
Benefit Ability to support IRS 415 limitations in generating benefit
111 1.1.5 All All
Estimates estimates
Benefit Ability to capture a benefit estimate request whether received by
112 1.1.5 All All
Estimates mail, e-mail, phone, fax, hand delivery, or Web
Benefit Ability to capture both standard and customized comment fields
113 1.1.5 All All
Estimates for inclusion on the benefit estimate
Benefit Ability to generate benefit estimate results in a standardized
114 1.1.5 All All
Estimates correspondence format
Benefit Ability to print estimates in both a summary and detailed view
115 1.1.5 All All
Estimates
Benefit Ability to use a standardized correspondence format to display
116 1.1.5 All All
Estimates benefit estimate results
Ability to generate retirement estimates in mass by entering a list
Benefit of names, SSNs or other client identifiers and generate estimates
117 1.1.5 All All
Estimates for up to 50 members including all related correspondence
Ability to provide “what-if” analysis capability by allowing user to
Benefit
118 1.1.5 All All adjust benefit estimate parameters and view new calculation
Estimates
results
Ability for user to modify or delete estimates that have not been
Benefit
119 1.1.5 All All printed or distributed (applicable only to those estimates that the
Estimates
user has created)
Benefit Ability to archive, recall, and display estimates in both a summary
120 1.1.5 All All
Estimates and detailed view
Ability to calculate actual value of member‟s account as of divorce
Benefit date based upon married dates of service while determining when
121 1.1.5 All All
Estimates the member would be eligible for unreduced benefit and at what
amount
Ability to calculate contributions, interest and service through
member‟s projected date of retirement based on the member‟s
Benefit
122 1.1.5 All All employment status (using different period-specific growth rates
Estimates
applicable to salary and COLA within the same estimate scenario)
and calculate benefit estimates accordingly
Ability to calculate multiple estimates for a member with the user
Benefit
123 1.1.5 All All having to enter only those fields that are changed on each
Estimates
iteration
Benefit Ability to determine the member‟s earliest retirement date based
124 1.1.5 All All
Estimates on the retirement eligibility rules
Benefit Ability to display multiple benefit estimates for side-by-side
125 1.1.5 All All
Estimates comparison analysis
Benefit Ability to estimate benefits payable to beneficiaries under various
126 1.1.5 All All
Estimates plan options
Benefit Ability to identify and flag frequent callers who repeatedly request
127 1.1.5 All All
Estimates estimates
Ability to identify special conditions within a member‟s account
(outstanding purchase of service, active account, inactive account,
Benefit
128 1.1.5 All All vested, previously retired, judge, law enforcement, special data
Estimates
issue, etc.) as it relates to performing the benefit estimate
Ability to provide a user interface to accommodate benefit
Benefit estimate parameter entry, viewing of calculation results, overriding
129 1.1.5 All All
Estimates of system-supplied information, and conducting estimate “what-if”
analysis
Benefit Ability to reflect taxes and other deductions in benefit estimates,
130 1.1.5 All All
Estimates yielding a “net” benefit estimate
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 6
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Benefit Ability to review current data in member‟s account (both in
131 1.1.5 All All
Estimates summary and in detail) prior to performing an estimate
Benefit Ability to save the parameters and results of the generated
132 1.1.5 All All
Estimates estimate directly from the end-user‟s workstation
Ability to uniquely identify each benefit estimate that is generated
Benefit
133 1.1.5 All All by automatically assigning a benefit estimate number, staff initials,
Estimates
date, and time produced
Benefit Ability to use historical and projected COLA rates in calculating
134 1.1.5 All All
Estimates benefit estimates for inactive vested members
Ability to use member‟s beneficiary information on file when
Benefit
135 1.1.5 All All performing an estimate and to over-ride / change for calculation
Estimates
purposes if needed
Benefit Ability to include service available for purchase or for buy back in
136 1.1.5 All All
Estimates the estimate.
Ability to “clean-up” / delete any bad or erroneous estimates that a
Benefit
137 1.1.5 All All user wants to delete (applicable only to those estimates that the
Estimates
user has created)
Ability to have both standard and customized comment fields on
Benefit
138 1.1.5 All All the benefit estimate. The format of the estimate “output template”
Estimates
should be customizable without programming.
When a Member simultaneously leaves DROP and retires, the
Member will:
(1) begin receiving the Member's Monthly Retirement Allowance;
Benefit
(2) begin receiving the Annual Supplemental Benefit, to the extent
139 1.1.6 All All Processing and
the Member is eligible; and
Calculations
(3) be entitled to receive the amounts credited to the Member's
DROP Account.
A Member who does not make the payment option election
Benefit
required by before the effective date of his or her retirement will
140 1.1.6 All All Processing and
be deemed to have elected the lump sum option
Calculations
The annualized interest rate credited to the DROP Account may
not exceed the higher of the following:
(A) 5%, or
Benefit
(B) the actuarial interest rate the Administrator is using to credit
141 1.1.6 All All Processing and
DROP Accounts on the date that the Member begins receiving the
Calculations
Member's Monthly Retirement Allowance from this Plan.
Despite any other provision in this Plan, benefits provided under
this Division are subject to the requirements of the Internal
Revenue Code and regulations issued under the Code for this
Plan to remain a tax-qualified retirement plan, including the
following:
(1) The limitations of Internal Revenue Code Section 415 relating
to the amount of benefits that may be paid.
Benefit (2) The limitations of Internal Revenue Code Section 401(a)(17)
142 1.1.6 All All Processing and relating to the amount of compensation that can be taken into
Calculations account for benefit accrual.
(3) The limitations of Internal Revenue Code Section 401(a)(9)
relating to the time that benefit payments must begin.
(4) The rules of Internal Revenue Code Section 401(a)(31)
relating to the rollover of benefits.
(5) The limitations of Internal Revenue Code Section 401(a)(25)
relating to "definitely determinable" benefits.
Ability to correctly calculate a benefit for a “Blended” member
Benefit
benefit (i.e. a member with service under more than one SDCERS
143 1.1.6 All All Processing and
plan)
Calculations
Ability to correctly calculate a benefit for all plans and member
Benefit
types (e.g. UPD/APA Executive and City Legislative)
144 1.1.6 All All Processing and
Calculations
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 7
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to appropriately address IRS 401(a)(9) Required Minimum
Benefit
Distributions
145 1.1.6 All All Processing and
Calculations
Ability to transition a service retiree to disability retirement when
Benefit the disability retirement is approved. The calculation should take
146 1.1.6 All All Processing and into account any retrospective differences between the time of
Calculations service retirement and disability retirement.
Ability for the system to provide the highest estimate after applying
Benefit
all applicable retirement factors for a given plan
147 1.1.6 All All Processing and
Calculations
Ability to apply IRS Publication 575 rules (Simplified General
Benefit
Rule) to all non-taxable contributions and provide the remaining
148 1.1.6 All All Processing and
balance at any given time (i.e. death)
Calculations
Ability to enforce benefit capping provisions except for a distinct
Benefit
population of general members who were programmatically
149 1.1.6 All All Processing and
changed to be eligible to exceed the CAP
Calculations
Ability to apply plan / member type benefit amount cap (currently
Benefit
90% of Average Salary)
150 1.1.6 All All Processing and
Calculations
Ability to withhold (i.e., bypass) the posting of member interest to
Benefit those individuals that retired in June (i.e., fiscal year end) however
151 1.1.6 All All Processing and they are not receiving their first pension check until July. These
Calculations members are not entitled to year-end interest posting
At application the retiree must select their Retirement Payment
Benefit
Option (See Option Matrix)
152 1.1.6 All All Processing and
Calculations
Once Retired, payment Option or Beneficiary cannot be changed.
Benefit
153 1.1.6 All All Processing and
Calculations
Ability to flag and/or indicate periods of “spiked” salary
Benefit
154 1.1.6 All All Processing and
Calculations
Ability to determine which Final Compensation calculation (highest
Benefit
single or highest 3 year) based on hire date of before or after July
155 1.1.6 City General Processing and
1, 2009.
Calculations
Ability to provide and allow for "early retirement" programs
Benefit
156 1.1.6 All All Processing and
Calculations
Ability to cap benefits based on the IRS 415(b) limitations
Benefit
157 1.1.6 All All Processing and
Calculations
Ability to calculate and apply the IRS 415 limitations to the benefit
Benefit
calculation
158 1.1.6 All All Processing and
Calculations
Ability to calculate and distribute a blended benefit, based on two
Benefit
different periods of employment or with multiple plans and
159 1.1.6 All All Processing and
member types.
Calculations
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to determine eligibility for all types of retirement (early,
Benefit
normal, disability, vested, death in service, etc.)
160 1.1.6 All All Processing and
Calculations
Ability to maintain at the participant and the summary level an
Benefit
excess benefit file in correspondence with IRS 415 (b) and (c)
161 1.1.6 All All Processing and
rules
Calculations
Ability to perform benefit calculations under all applicable options
Benefit
162 1.1.6 All All Processing and
Calculations
Ability to perform retirement benefit calculations for all retirement
Benefit
systems in accordance with plan provisions
163 1.1.6 All All Processing and
Calculations
Ability for user to create, update and maintain retirement age and
Benefit
factor tables, by plan and member type (dollar annuity value, early
164 1.1.6 All All Processing and
retirement factor, option factors, joint-and-survivor factor, etc.)
Calculations
Ability to capture reasons for inaccuracies or incompleteness on
Benefit
the retirement application and / or other related documents
165 1.1.6 All All Processing and
Calculations
Ability to enter audit messages explaining what changes /
Benefit
corrections need to be made by a end-user when auditor or
166 1.1.6 All All Processing and
manager returns work after completion of audit pass
Calculations
Ability to release record for payment only after benefit calculation
Benefit
is verified / audited
167 1.1.6 All All Processing and
Calculations
Ability to return record to original staff member for changes if
Benefit
verification unsuccessful
168 1.1.6 All All Processing and
Calculations
Ability to route all types of benefit calculations to an audit pass in
Benefit
accordance with business rules and operational procedures
169 1.1.6 All All Processing and
Calculations
Ability to validate all record changes against existing business
Benefit
rules
170 1.1.6 All All Processing and
Calculations
Ability to capture retirement application information (option
Benefit
selection, tax withholding, beneficiary, survivor annuitant, etc.)
171 1.1.6 All All Processing and
Calculations
Ability to record, track, and display the receipt of the benefit
Benefit
application
172 1.1.6 All All Processing and
Calculations
Ability to (track information and) generate report identifying
Benefit
number of retirement calculation requests received, dates
173 1.1.6 All All Processing and
received, date completed, and by whom
Calculations
Ability to generate correspondence to member acknowledging
Benefit
receipt of payment for any overpayment or other receivable due
174 1.1.6 All All Processing and
Calculations
Ability to produce system generated correspondence informing
Benefit
new retirees of their initial benefit
175 1.1.6 All All Processing and
Calculations
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to support the generation of retirement application kits
Benefit
containing a cover correspondence and all necessary forms
176 1.1.6 All All Processing and
appropriate to the member‟s situation (retirement application,
Calculations
beneficiary nomination, etc.)
Ability to remove (in cases where retiree rescinds retirement)
Benefit
retiree from payroll and calculate amount of funds (benefits paid to
177 1.1.6 All All Processing and
date) to be returned to the Retirement System
Calculations
Ability to automatically calculate gross annuity, disbursements,
Benefit
transfer amount and taxes according to business rules and laws
178 1.1.6 All All Processing and
and to update payroll and tax files as indicated by benefit
Calculations
calculations
Ability to configure the system to include business rules that will
Benefit
automatically determine retirement special legislation “windows of
179 1.1.6 All All Processing and
eligibility” and apply to benefit calculations accordingly
Calculations
Ability to automatically record receipt of benefits returned and
Benefit
update member‟s account
180 1.1.6 All All Processing and
Calculations
Ability to automatically run the interest posting job prior to
Benefit
processing a benefit calculation so that the benefit calculation is
181 1.1.6 All All Processing and
correct and up-to-date, but without actually updating the member
Calculations
account balance
Ability to calculate Final Average Salary in accordance based on
Benefit
individual plan provisions
182 1.1.6 All All Processing and
Calculations
Ability to calculate the “transfer amount” (dollar annuity value of a
Benefit
member‟s benefit) to be removed from the member‟s savings /
183 1.1.6 All All Processing and
accumulation accounts to the pension accumulation fund.
Calculations
Ability to closeout a member account for any trailing monies
Benefit
(contributions and interest) that may have been received after the
184 1.1.6 All All Processing and
initial or finalized benefit calculation and set up payment
Calculations
accordingly
Ability to automatically calculate underpayment / overpayment
Benefit
when comparing initial benefit amount to final benefit amount
185 1.1.6 All All Processing and
without the user having to re-enter or re-calculate this information
Calculations
Ability to create appropriate tax records upon processing benefit
Benefit
calculation
186 1.1.6 All All Processing and
Calculations
Ability to define and enhance benefit calculation logic /
Benefit
specifications including changes due to legislation for calculating
187 1.1.6 All All Processing and
a final average salary, final contributions, final interest, final
Calculations
service, etc.
Ability to determine, extract, and display what portion of the
Benefit
member‟s total benefit is funded by the member‟s and employer‟s
188 1.1.6 All All Processing and
contribution, respectively
Calculations
Ability to flag or delete incomplete benefit calculation information
Benefit
transactions when member rescinds retirement prior to retirement
189 1.1.6 All All Processing and
date or after intent to change process
Calculations
Ability to handle and apply both fiscal year end (June) and
Benefit
calendar year end (December) closing as it relates to benefit
190 1.1.6 All All Processing and
calculation and payroll
Calculations
Ability to handle retroactive payments and disburse them in the
Benefit
same media as the normal pension check
191 1.1.6 All All Processing and
Calculations
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to identify when the final salary, contribution, and service
Benefit
information have been reported by the employer and recalculate
192 1.1.6 All All Processing and
the monthly annuity
Calculations
Ability to include deductions in the initial benefit calculation to yield
Benefit
estimated net benefit
193 1.1.6 All All Processing and
Calculations
Ability to process returned benefit checks and update member‟s
Benefit
account accordingly
194 1.1.6 All All Processing and
Calculations
Ability to provide a checklist detailing which retirement application
Benefit
documents have been sent, received, and/or which are still
195 1.1.6 All All Processing and
outstanding
Calculations
Ability to provide direct access to a member‟s detailed account
Benefit
information from a benefit calculation screen(s) for viewing and
196 1.1.6 All All Processing and
research purposes, with the additional ability to print this
Calculations
information
Ability to provide reason and reason code for any overpayments
Benefit
(drop down box/free form) so that users can explain situations
197 1.1.6 All All Processing and
without other users having to review the detailed transactions
Calculations
Ability to recalculate finalized benefit for a person who dies after
Benefit
the benefit calculation was performed and pass information to
198 1.1.6 All All Processing and
retirement system‟s financial services area
Calculations
Ability to support existing special member contribution classes
Benefit
199 1.1.6 All All Processing and
Calculations
Ability to perform a revised benefit calculation based on newly
Benefit
received information after having released the record for payment
200 1.1.6 All All Processing and
but before issuing 1st pension check (e.g., option changes
Calculations
received before retirement date)
Ability to update member demographic data with new information
Benefit
(name change, address, etc) during benefit calculation process or
201 1.1.6 All All Processing and
direct to different work queue if necessary (SSN changes)
Calculations
Ability to verify / cross-reference the termination date provided on
Benefit
the retirement application against the termination date transmitted
202 1.1.6 All All Processing and
from the employer, and if a discrepancy exists, notify end-user
Calculations
Ability, in case of underpayment, to issue supplemental “catch-up”
Benefit
payment
203 1.1.6 All All Processing and
Calculations
Ability, in the case of overpayment, to request repayment by
Benefit
member in lump sum, or to determine and apply temporary
204 1.1.6 All All Processing and
reduction in benefit necessary to recoup the overpayment within
Calculations
user-defined number of months
The Basic Allowance is calculated as follows:
(1) determine iine the Retirement Calculation Factor that
corresponds to the Member's age at retirement, then multiply the
result by the Member's years or partial years of Service Credit to
arrive at the "Member's Retirement Percentage";
Benefit (2) multiply 2/3 of the Member's Retirement Percentage by $400;
APA/
205 1.1.6 General Processing and (3) as a separate calculation, subtract $400 from the Member's
UPD
Calculations Final Average Salary, and multiply the result by the Member's
Retirement Percentage;
(4) add the resulting numbers from subsections (2) and (3) to
arrive at the Member's Basic Allowance.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
An Andrecht-Covered Member may choose, at the time of the
Member's retirement (or at the commencement of the Member's
DROP participation), to have the Member's Basic Allowance
calculated using one of the following alternatives:
(1) the Retirement Calculation Factors in effect under the
SDCERS Plan on December 31, 2001 , with a 10% increase to
Benefit the Member's Final Average Salary;
206 1.1.6 APA All Processing and (2) the Retirement Calculation Factors in effect under the
Calculations SDCERS Plan on January 1, 2002 (as shown in the table below),
with no increase to the Member's Final Average Salary; or
(3) the Retirement Calculation Factors in effect on April 1, 2004
(as shown in the table below), with no increase to the Member's
Final Average Salary.
Every Member who is not an Andrecht-Covered Member will have
Benefit
the Member's Basic Allowance calculated using the Retirement
207 1.1.6 APA All Processing and
Calculation Factors in effect on April 1, 2004, with no increase to
Calculations
the Member's Final Average Salary.
The Retirement Calculation Factor is used to calculate the Basic
Allowance. If the Member elects one of the optional retirement
settlements described in Division 6, the Member will receive a
reduced Monthly Retirement Allowance. If a Member's Basic
Allowance is calculated using the Retirement Calculation Factors
in effect on April 1, 2004, then the Member's Basic Allowance may
Benefit not exceed 90% of the Member's Final Average Salary. However,
208 1.1.6 APA All Processing and the 90% cap does not apply to:
Calculations
(1) any Executive Member or
(2) any Member whose Basic Allowance is calculated pursuant to
§ 0300(d)(1) or
§ 0300(d)(2).
the Retirement Calculation Factor is 3.00% at a retirement age of
55 or older for the following Members (collectively, "Executive
Benefit Members"): the Airport Authority's President & Chief Executive
209 1.1.6 APA All Processing and Officer, General Counsel, Chief Auditor and Vice Presidents; and
Calculations members of the Airport Authority's executive committee appointed
pursuant to Section 170028 of the California Public Utilities Code.
"BLENDED MEMBERS" Retirement Service Calculation: The
Administrator will calculate the Basic Allowance of a Member who
has Service Credit with more than one SDCERS-administered
plan, and who retires simultaneously from all such plans, as
follows:
(1) The Administrator will determine the Member's service
calculation separately for
each SDCERS-administered plan category using:
Benefit
APA/ (A) the Retirement Calculation Factor for each plan in effect when
210 1.1.6 Blended Processing and
UPD the
Calculations
Member retires from this Plan, and
(B) the Member's highest one-year of compensation while a
Member of this
Plan or any other SDCERS-administered plan.
(C) The Administrator will then add together the separate service
calculations
to arrive at the Member's Basic Allowance.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
If, at the time of retirement, a Member who has selected the
maximum benefit does not have a surviving spouse or Domestic
Partner who is eligible for benefits under this section, this Plan will
Benefit
either:
211 1.1.6 All All Processing and
(1) pay the Member the Accumulated Contributions in lump sum,
Calculations
or
(2) use these contributions to provide a larger Monthly Retirement
Allowance.
Instead of receiving the maximum monthly benefit, a Member may
elect to receive a modified retirement allowance under Optional
Benefit Settlement 1, 2, 3 or 4 or the Social Security Integrated Option.
212 1.1.6 All All Processing and The Member's election must be made before the Member cashes
Calculations the Member's first retirement allowance check, but no longer than
thirty days after receipt of such check.
(b) At the time of a Member's retirement, any Member who selects
Optional Settlement 1 must direct this Plan, in writing, to pay the
Accumulated Contributions remaining at the Member's death to
the Member's Beneficiary or estate in one of the following three
ways:
Benefit
(1) in lump sum;
213 1.1.6 All All Processing and
(2) in equal monthly installments for the life of the Beneficiary, for
Calculations
no more than 120 months; or
(3) in monthly installments, fixed in number or amount and without
a continuance to
a Beneficiary;
The Social Security Integrated Option is available under the
SDCERS Plan prior to January 1, 2003, and under this Plan
effective on and after January 1, 2003, to all Members who are
entitled to receive Social Security benefits on or after January 1,
1982. The Member may elect, upon retirement, to receive a
Monthly Retirement Allowance,which is the Actuarial Equivalent of
the Member's unmodified Monthly Retirement Allowance. From
the effective date of retirement until the first day of the month in
Benefit which the Member reaches 65 years of age, the Monthly
214 1.1.6 All All Processing and Retirement Allowance will be modified to provide a greater
Calculations monthly payment. When the Member reaches 65 years of age, the
Monthly Retirement Allowance will be reduced. The initial greater
Monthly Retirement Allowance will equal the total of the lower
Monthly Retirement Allowance plus the Member's estimated
Social Security Old Age Insurance Benefits (as provided under
U.S. Code Title 42, Chapter 7, Subchapter II, section 402(a)). This
modified Monthly Retirement Allowance may be further modified
on an actuarial basis under Optional Settlement 1, 2, 3 or 4
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Internal Revenue Code Section 401a 9 Required Minimum
Distributions : The Plan will pay all benefits in accordance with the
requirements of Section 401(a)(9) of the Internal Revenue Code
and the regulations under that section, including the minimum
distribution incidental benefit requirements of Internal Revenue
Code Section 401(a)(9)(G) and Treasury Regulation §1.401(a)(9)-
2. This Plan is subject to the following provisions:
(1) Benefits must begin by the required beginning date, which is
the later of April 1 of the calendar year following the calendar year
Benefit in which the Member reaches 70 1/2 years of age
215 1.1.6 All All Processing and (2) The Member's entire interest must be distributed over the
Calculations Member's life or the lives of the Member and a designated
Beneficiary, or over a period not extending beyond the life
expectancy of the Member or of the Member and a designated
Beneficiary.
(3)The life expectancy of a Member, the Member's spouse or, on
and after January 1, 2005, Domestic Partner, or the Member's
Beneficiary may not be recalculated after the initial determination
for purposes of determining benefits.
In accordance with the Omnibus Budget Reconciliation Act of
1993 (OBRA '93), except as provided in this section, the annual
Benefit
compensation this Plan takes into account for any purpose,
216 1.1.6 All All Processing and
including contributions or benefits, may not exceed the amount as
Calculations
allowed by Internal Revenue Code Section 401(a)(17) as of the
first day of the plan year.
415(b) - On and after July 1, 2007, (Member who does not receive
a portion of the Member's annual benefit in a lump sum):
(i) a Member's applicable Limit will be applied to the Member's
annual benefit in the first limitation year without regard to any
automatic cost of living increases under § 1301;
(ii) to the extent the Member's annual benefit equals or exceeds
the Limit, the Member will no longer be eligible for cost of living
increases under § 1301 until such time as the benefit plus the
accumulated increases under § 1301 are less than the Limit; and
(iii) thereafter, in any subsequent limitation year, the Member's
Benefit
annual benefit including any automatic cost of living increase
217 1.1.6 All All Processing and
applicable under § 1301 shall be tested under the then applicable
Calculations
benefit limit including any adjustment to the Internal Revenue
Code Section 415(b)(1)(A) dollar limit under Internal, Revenue
Code Section 415(d) and the regulations thereunder; and (C) with
respect to a Member who receives a portion of the Member's
annual benefit in a lump sum, a Member's applicable Limit shall
be applied taking into consideration automatic cost of living
increases under § 1301 as required by Internal Revenue Code
Section 415(b) and applicable Treasury Regulations;
415(b) - Prior to July 1, 2008, the limitation year for purposes of
Internal Revenue Code Section 415 is the plan year. Effective
Benefit January 1, 2009, the limitation year for purposes of Internal
218 1.1.6 All All Processing and Revenue Code Section 415 is the calendar year beginning each
Calculations January 1 and ending December 31, with a short limitation year
beginning July 1, 2008, and ending December 31, 2008.
If retiring from two or more Groups, apply the highest AFC of both
Benefit
positions.
219 1.1.6 All All Processing and
Calculations
A member who has service credit in two or more Groups will be
Benefit
entitled, upon retirement, to use the applicable retirement formula
220 1.1.6 All All Processing and
and retirement factor for each such category in the computation of
Calculations
the retirement allowances
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Service in two categories (e.g. Groups like City or Airport) will be
Benefit
combined in order to satisfy minimum eligibility criteria for
221 1.1.6 All All Processing and
retirement
Calculations
Part-time employees benefits are calculated on a pro-rata basis
Benefit
Example: Salary is annualized and service is earned based on 1/2
222 1.1.6 All All Processing and
or 3/4 time.
Calculations
The Member must complete (or resolve the termination of such
Benefit
service contract) and SDCERS must receive all payments to
223 1.1.6 All All Processing and
purchase service credit before their effective date of retirement
Calculations
All applications for service retirement benefits must be filed before
Benefit
the date of retirement.
224 1.1.6 All All Processing and
Calculations
If a member withdraws and subsequently resubmits an application
Benefit
for retirement, the effective date of retirement will be based upon
225 1.1.6 All All Processing and
the date the application is resubmitted.
Calculations
Each applicant for retirement benefits, and each beneficiary
Benefit
named to receive survivor benefits under an optional plan
226 1.1.6 All All Processing and
involving life contingency must furnish acceptable evidence of
Calculations
age.
Acceptable Birth Records:
Records of birth or baptism maintained by a religious organization.
Census Bureau notification of registration of birth.
Hospital birth record or certificate.
Physician's or midwife's birth record.
Certification of Bible or other family records.
Naturalization records.
Benefit
Immigration records.
227 1.1.6 All All Processing and
Military records.
Calculations
Passports.
School records.
Insurance policies.
Labor union or fraternal records.
Marriage records.
To be a Surviving Spouse, must be married to the member at the
Benefit
time of death.
228 1.1.6 All All Processing and
Calculations
The actual amount of annuity receivable by a General Member
Benefit
AND Safety upon retirement shall be the actuarial equivalent of
229 1.1.6 City All Processing and
the General Member accumulated contributions. (i.e. the annuity
Calculations
portion of the monthly allowance)
Effective July 1, 1991, any General Member who was enrolled and
Benefit participated in the 1981 Pension Plan between September 3,
230 1.1.6 City General Processing and 1982, and June 30, 1989, shall receive the same level of benefits
Calculations provided to General Members in CERS, except as provided in
Section 24.0501(b).
The System will pay a General Member hired before July 1, 2009,
Benefit
who is entitled to a service retirement, a retirement allowance
231 1.1.6 City General Processing and
consisting of: a Service Retirement Annuity, and Creditable
Calculations
Service Pension.
The Service Retirement Annuity is the Actuarial Equivalent of the
Benefit
Member‟s Accumulated Normal Contributions when the Member
232 1.1.6 City All Processing and
retires.
Calculations
The Creditable Service Pension is the pension derived from the
Benefit
City‟s contributions, which is sufficient, when added to the Service
233 1.1.6 City All Processing and
Retirement Annuity, to equal the Unmodified Service Retirement
Calculations
Allowance.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The Unmodified Service Retirement Allowance is calculated by
multiplying the Member‟s years of Creditable Service by the
Benefit retirement factor for his or her age at retirement. The resulting
234 1.1.6 City General Processing and number is then multiplied by the Member‟s Final Compensation.
Calculations The System prorates the factors from the table, to reflect quarterly
increments in the Member‟s retirement age.
Effective July 1, 2002, a General Member who joined the
Retirement System before July 1, 2002 may choose, at retirement,
to have his or her Unmodified Service Retirement Allowance
calculated using:
-the unmodified factors in effect on July 1, 2000 (“Corbett
Factors”), as shown in the table for section 24.0402, with no
Benefit
increase to the General Member‟s Final Compensation,
235 1.1.6 City General Processing and
-the unmodified factors in effect on June 30, 2000 (“Old Factors”),
Calculations
as shown in the table for section 24.0402, with a 10% increase to
the General Member‟s Final Compensation, or
-the unmodified factors in effect on July 1, 2002 (“New Factors”),
as shown in the table for section 24.0402, with no increase to the
General Member‟s Final Compensation.
The Retirement System will calculate the Unmodified Service
Benefit Retirement Allowances of all General Members who joined the
236 1.1.6 City General Processing and Retirement System on or after July 1, 2002 using the New
Calculations Factors, with no increase to the General Member‟s Final
Compensation.
A General Member‟s Unmodified Service Retirement Allowance
may not exceed 90% of his or her Final Compensation if the
Member chooses, or is required because of the date the Member
joined the System, to have his or her Unmodified Service
Retirement Allowance calculated using the New Factors, except:
Any Member whose Unmodified Service Retirement Allowance is
90% or more of his or her Final Compensation on or before
December 31, 2002, using the New Factors, including any
Benefit purchase of Creditable Service under this subsection, may
237 1.1.6 City General Processing and continue to accrue or purchase Creditable Service above the 90%
Calculations limit through December 31, 2002. Any purchase of Creditable
Service under this subsection must be applied for by December
31, 2002 and completed before July 1, 2003. On January 1, 2003,
the Member‟s retirement factor and Creditable Service will be
frozen, including any Creditable Service the Member purchases
under this subsection before July 1, 2003. The Member‟s Final
Compensation will not be frozen.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The Member must make an election on or before January 1, 2003,
or the date the member completed his or her purchase of
Creditable Service under this subsection, as follows:
If the Member is eligible to retire, he or she may:
(i) continue working and contributing to the Retirement
System,
(ii) enter DROP, or
(iii) retire.
If the Member is not eligible to retire, he or she may:
continue working and contributing to the Retirement
Benefit
System, or
238 1.1.6 City General Processing and
(ii) enter the Cap Program. If the Member enters the Cap
Calculations
Program, the Member will stop contributing to the Retirement
System, and will instead contribute 3.05% of his or her Base
Compensation, biweekly at the end of each pay period, to a Cap
Program account established for the Member. The City will match
these contributions. Interest will be credited to the Member‟s Cap
Program account as determined by the Board. The Member may
continue participating in the Cap Program until he or she first
becomes eligible to retire, at which time the Member must either
enter DROP or retire. (iii) A Cap Program participant who
becomes disabled while participating in the Cap Program is
A Member (g-2) may exceed the 90% limit using the New Factors,
and may continue accruing retirement benefits until he or she is
eligible to retire for service, if the Member:
applied to purchase Creditable Service on or before June 5, 2002,
Benefit and thereafter completed the purchase,
239 1.1.6 City General Processing and (B) was under 24 years of age when hired by the City, and
Calculations (C) will exceed the 90% limit because of the Creditable Service he
or she applied to purchase on or before June 5, 2002. The
Member may not exceed the 90% limit using Creditable
Service that he or she applied to purchase after June 5, 2002.
When a Member who meets the requirements of section 24.0402
(g)(2) first becomes eligible to retire from service, his or her
Benefit
retirement factor and years of Creditable Service will be capped at
240 1.1.6 City General Processing and
that time, even if the Member continues to work and contribute to
Calculations
the Retirement System. The Member‟s Final Compensation will
not be capped.
If the Member chooses to have his or her Unmodified Service
Retirement Allowance calculated using either the Old Factors or
Benefit the Corbett Factors, the Member‟s Unmodified Service Retirement
241 1.1.6 City General Processing and Allowance will not be capped. Also, the System will refund to the
Calculations Member, upon retirement, any excess contributions the Member
made to fund the New Factors plus interest as determined by the
Board.
The System uses the factors in the appropriate actuarial table
Benefit (referenced in 24.0402 of the code) to calculate the Unmodified
242 1.1.6 City General Processing and Service Retirement Allowance. The Unmodified Service
Calculations Retirement Allowance is reduced if the Member selects any of the
optional settlements (Payment Options)
The System shall provide that upon retirement from service a
Safety Member is entitled to receive an Unmodified Service
Retirement Allowance which shall consist of both:
A Service Retirement Annuity. (The Service Retirement Annuity is
an Annuity which is the Actuarial Equivalent of the Safety
Benefit
Member‟s Accumulated Normal Contributions at the time of his or
243 1.1.6 City Safety Processing and
her retirement.)
Calculations
A Creditable Service Pension. (The Creditable Service Pension
for Safety Members is a pension derived from the contributions of
the City that is sufficient, when added to the Service Retirement
Annuity, to equal the Unmodified Service Retirement Allowance.)
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Subject only to the retirement allowance cap described in Section
24.0403(e), the Unmodified Service Retirement Allowance is
calculated by multiplying a Safety Member‟s years of Creditable
Benefit
Service by the Retirement Calculation
244 1.1.6 City Safety Processing and
Factor set forth in Table 1 of Section 24.0403 by the Safety
Calculations
Member‟s Final Compensation. The factors set forth in Table 1 of
Section 24.0403 shall be prorated to reflect quarterly increments
in the Safety Member‟s attained age.
The Unmodified Service Retirement Allowance for a Safety
Benefit
Member shall not exceed ninety percent (90%) of Final
245 1.1.6 City Safety Processing and
Compensation except as provided in Sections 24.0403(f), and
Calculations
24.0403(h).
If the Unmodified Service Retirement Allowance of a Safety
Member exceeds ninety percent (90%) of Final Compensation
using the Retirement Calculation Factors in effect on December
31, 1996, as shown in Table 1 of Section 24.0403, that Safety
Member may elect to continue to accrue benefits under
Benefit
that Table and not be subject to the ninety percent (90%)
246 1.1.6 City Safety Processing and
retirement allowance cap set forth in Section 24.0403(e). A Safety
Calculations
Member making such election shall not be required to pay any
additional contributions as recommended by the actuary related to
the increase in benefits effective January 1, 1997.
If the Unmodified Service Retirement Allowance of a Safety
Member exceeds ninety percent (90%) of Final Compensation
using the Retirement Calculation Factors in effect on January 1,
Benefit 1997, as shown in Table 1 of Section 24.0403 on a date after
247 1.1.6 City Safety Processing and January 1, 1997, but before April 1, 1997, that Safety Member
Calculations may elect to accrue benefits in excess of the ninety percent (90%)
limitation stated in Section 24.0403(e), provided, however, that
such accrual shall cease at the level attained on March 31, 1997.
Effective July 1, 2000, a Safety Member may choose at the time of
his or her retirement either: 1) the Retirement Calculation Factor in
effect on July 1, 2000 with no change in the Safety Member‟s Final
Benefit
Compensation, or 2) a ten percent (10%) increase in the Safety
248 1.1.6 City Safety Processing and
Member‟s Final Compensation, with the Safety Member‟s
Calculations
Unmodified Service Retirement Allowance calculated using the
Retirement Calculation Factors in effect on June 30, 2000.
Notwithstanding the provisions of Section 24.0403(h), a Safety
Member, who is employed as a sworn officer of the City Police
Department and is hired by the City on or after July 1, 2009, shall
not be entitled to a Retirement Calculation Factor of three percent
(3 %) unless and until the Safety Member reaches the age of fifty-
Benefit
five years with at least ten years of Creditable Service. A Safety
249 1.1.6 City Safety Processing and
Member, who is employed as a sworn officer of the City Police
Calculations
Department and is hired by the City on or after July 1, 2009, shall
have the option to retire at the age of fifty years after twenty years
of Creditable Service with a proportionately reduced Unmodified
Service Retirement Allowance, as set forth in Table 1 of Section
24.0403.
If a Member selects Optional Settlement 2, the System will pay the
Member a reduced retirement allowance until his or her death.
When the Member dies, the System will pay the full amount of the
Member‟s reduced retirement allowance to his
Benefit
or her Beneficiary for the life of the Beneficiary. Beginning on
250 1.1.6 City All Processing and
January 1, 2002, payments made by the System under this
Calculations
optional settlement will comply with all applicable tax laws,
including the minimum distribution requirements of section
401(a)(9) of the Internal Revenue Code.
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If a Member selects Optional Settlement 3, the System will pay the
Member a reduced retirement allowance until his or her death.
Benefit
When the Member dies, the System will pay one-half of the
251 1.1.6 City All Processing and
Member‟s reduced retirement allowance to his or her
Calculations
Beneficiary for the life of the Beneficiary.
If a Member selects Optional Settlement 4, the System will pay the
Member a reduced retirement allowance until his or her death.
When the Member dies, the System will pay the Member‟s
Benefit Beneficiary a percentage, selected by the Member, of the
252 1.1.6 City All Processing and Member‟s reduced retirement allowance, for the life of the
Calculations Beneficiary. The benefits paid to the Member‟s Beneficiary under
this optional settlement will not exceed the actuarial equivalent of
the benefits that would have been paid to the
Beneficiary if the Member had selected Optional Settlement 2.
Beginning on January 1, 2002, payments made by the System
under option 4 settlement will comply with all applicable tax laws,
Benefit
including the minimum distribution requirements of section
253 1.1.6 City All Processing and
401(a)(9) of the Internal Revenue Code.
Calculations
Notwithstanding any other provision of law, no person who has
been retired from the service and employment of The City of San
Benefit
Diego pursuant to the provisions of this article shall thereafter be
254 1.1.6 City All Processing and
paid for any service rendered as an officer or employee of said
Calculations
City, except as provided in Section 24.0510 or except as an officer
elected by the electors of said City.
The annual compensation of each Member taken into account in
Benefit
determining benefits may not exceed the amount specified by the
255 1.1.6 All All Processing and
Revenue Code Section 401(a)(17)(B). , as adjusted for cost of
Calculations
living increases in accordance with Internal
The benefit under this Plan shall not be subject to any anticipation,
Benefit alienation, sale, assignment, pledge, encumbrance or charge by
256 1.1.6 All All Processing and any person. Any attempt to anticipate, alienate, sell, assign,
Calculations pledge, encumber or charge the benefit shall be void.
The service retirement allowance payable to eligible Members
shall be an amount sufficient, when added to the annuity that is
derived from the Accumulated Normal Contributions of the
Benefit Member, to equal 3.5% of his or her final monthly compensation
257 1.1.6 City Elected Processing and for each year of creditable service. Notwithstanding Section
Calculations 24.0102 and 24.0103, all Elected Officers and former Elected
Officers who are either Members or Deferred Members of the
System shall receive the service retirement allowance provided for
in this Section.
Effective April 1, 2004, a General Member who was hired by the
UPD and joined the SDCERS Plan on or before November 9,
2001 and was contributing to the SDCERS Plan on January 1,
2002, may choose, at retirement, to have his or her Basic
Allowance calculated using the:
(1) Retirement Calculation Factors in effect under the SDCERS
Benefit Plan on December 31, 2001, with a 10% increase to the General
258 1.1.6 UPD All Processing and Member's Final Average Salary,
Calculations (2) Retirement Calculation Factors in effect under the SDCERS
Plan on January 1, 2002, with no increase to the General
Member's Final Average Salary, or
(3) Retirement Calculation. Factors in effect on April 1, 2004, with
no increase to the
General Member's Final Average Salary.
The Plan will calculate the Basic Allowance of a General Member
Benefit
who was hired by the UPD and joined the Plan (or the
259 1.1.6 UPD All Processing and
predecessor SDCERS Plan) after November 9, 2001 using the
Calculations
Retirement Calculation Factor in effect on April 1, 2004.
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If a General Member's Basic Allowance is calculated using the
Benefit
Retirement Calculation Factors in effect on April 1, 2004, the
260 1.1.6 UPD All Processing and
General Member's Basic Allowance may not exceed 90% of the
Calculations
General Member's Final Average Salary.
Notwithstanding subsections (a) through (j) of this section, the
Retirement Calculation Factor for a General Member who is the
Executive Director/President, Assistant Executive
Director/Executive Vice President, a Vice President, a Senior
Director, Port Attorney, Assistant Port Attorney, Chief Financial
Officer/Treasurer, an Assistant Vice President, District Clerk, and
Benefit
the Member holding the position of Director of Marketing on July
261 1.1.6 UPD All Processing and
1, 2007 (collectively, "Executive General Members") will be 3% at
Calculations
a retirement age of 55 or older beginning on December 23, 2002.
The Retirement Calculation Factors for General Members,
described in subsections (g), (h) and (i) of this section, will apply to
an Executive General Member who retired, or left UPD service
and deferred the General Member's retirement, before December
23, 2002
Miscellaneous Members are eligible for a service retirement at:
(1) age 55 with 20 or more years of Service Credit, or
Benefit (2) age 62 with 5 or more years of Service Credit.
Misc
262 1.1.6 UPD Processing and
Members
Calculations
The Basic Allowance of a Miscellaneous Member is calculated
using the following Retirement Calculation Factors:
(1) The Retirement Calculation factor is .75% per year of Service
Credit for the Miscellaneous Member's first through fifth years of
Service Credit;
(2) The Retirement Calculation factor is 1% per year of Service
Benefit Credit for the Miscellaneous Member's sixth through tenth years of
Misc
263 1.1.6 UPD Processing and UPD Service Credit;
Members
Calculations (3) The Retirement Allowance is 1.25% per year of Service Credit
for the Miscellaneous Member's eleventh through fifteenth years
of UPD Service Credit.
(4) The Retirement Calculation Factor is 1.5% per year for each
additional year of Service Credit beginning with the Miscellaneous
Member's sixteenth year of Service Credit.
Safety Members are eligible for a service retirement at:
Benefit
(1) age 50 with 20 or more years of Service Credit, or
264 1.1.6 UPD Safety Processing and
(2) age 55 with 5 or more years of Service Credit.
Calculations
Subject to the retirement allowance cap described in the following
paragraph, the Basic
Allowance of a Safety Member is calculated as follows:
(1) determine the Retirement Calculation Factor that corresponds
to the Member's age at retirement prorating that Retirement
Calculation Factor to reflect quarterly increments in the Member's
retirement age; then multiply the result by the Member's years of
Benefit Service Credit to arrive at the "Member's Retirement Percentage";
265 1.1.6 UPD Safety Processing and (2) multiply 2/3 of the Member's Retirement Percentage by $400;
Calculations (3) as a separate calculation, subtract $400 from the Member's
Final Average Salary, and multiply the result by the Member's
Retirement Percentage;
(4) add the resulting numbers from subsections (2) and (3) to
arrive at the Member's Basic Allowance.
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The Basic Allowance for a Safety Member may not exceed 90% of
the Safety Member's Final Average Salary, except as follows:
(1) If a Safety Member's Basic Allowance exceeds 90% of the
Safety Member's Final Average Salary, using the Retirement
Calculation Factors in effect under the SDCERS Plan on
December 31, 1996, the Safety Member may elect to continue
accruing benefits using those factors without being subject to the
90% retirement allowance cap. A Safety Member who makes this
election is not required to pay any additional contributions as
Benefit
recommended by the Actuary related to the increase in benefits
266 1.1.6 UPD Safety Processing and
effective January 1, 1997.
Calculations
(2) If the Basic Allowance of a Safety Member exceeds 90% of
Final Average Salary using the Retirement Calculation Factors in
effect under the SDCERS Plan on January 1, 1997, on a date
between January 1, 1997, and March 31, 1997, the Safety
Member may elect to accrue benefits in excess of the 90%
limitation, but this accrual ends at the level the Safety Member
attained as of March 31, 1997.
Notwithstanding any provisions of this Plan or a reciprocal system
plan in the matter of vesting, a Participant whose movement
Benefit between systems and/or plans occurs as herein specified will
APA/
267 1.1.6 All Processing and have the right to elect to leave his or her accumulated
UPD
Calculations contributions on deposit irrespective of the amount of such
contributions or the length of service credited to him or her.
Instead of receiving the maximum monthly benefit, a Participant
may elect to receive a modified retirement allowance under
Benefit
Optional Settlement 1, 2, 3 or 4. The Participant's election must be
268 1.1.6 UPD All Processing and
made before the Participant cashes his or her first retirement
Calculations
allowance check, but no later than thirty days after receipt of such
check
If the Participant elects to have the Participant's Accumulated
Contributions paid in installments, the Plan will pay the first
installment on the last business day of the month after the balance
Benefit becomes due. The subsequent installments will be paid on the
269 1.1.6 All All Processing and last business day of each month thereafter. The total of the
Calculations installments will be the Actuarial Equivalent of the Accumulated
Contributions remaining when the Participant dies.
Notwithstanding any contrary provision or retirement law that
would otherwise limit an election of a Distributee (as defined in
subsection (D)) under this Plan, a Distributee may elect, at the
Benefit
time and in the mariner prescribed by the Administrator, to have
270 1.1.6 All All Processing and
any portion of an eligible rollover distribution paid directly to an
Calculations
eligible retirement plan specified by the Distributee in a direct
rollover.
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B-
This Plan will pay to a Member who retires on a service retirement
a Monthly Retirement
Allowance, which consists of the sum of:
(1) the Monthly Pension (the pension derived from the Airport
Authority's contributions that is sufficient, when added to the
Monthly Annuity, to equal the Basic Allowance);
(2) the Monthly Annuity (a payment that is the Actuarial Equivalent
Benefit of the Member's Accumulated Normal Contributions at the time of
APA/
271 1.1.6 All Processing and the Member's retirement);
UPD
Calculations (3) the Cost of Living Annuity (the lifetime payment derived from
the Member's COL Contributions, which is added to the Member's
Basic Allowance, and calculated by computing the Actuarial
Equivalent of the Member's Accumulated Cost of Living
Contributions); and
(4) the COL Pension (the Member's total accumulated Cost of
Living Adjustments).
Upon written application to the Board of Administration, a Elected
Officer who is a Member of this System shall be retired and
thereafter shall receive for life the service retirement allowance
Benefit provided in Section 24.1706 if the Member:
272 1.1.6 City Elected Processing and (1) Is 55 or more years of age and has 4 or more years of
Calculations creditable service at retirement, or
(2) Has 8 or more years of creditable service at an age less than
55 with the retirement allowance reduced by 2% for each year and
fractional year under 55.
Notwithstanding the vesting requirements set forth in Section
24.1705(a), upon written application to the Board of
Administration, a Elected Officer who is a Member of this System
and who was elected for Districts 1,3,5 and 7 in 1993 or Districts
2,4,6 and 8 in 1995, and who serves a three-year term, shall be
Benefit retired and thereafter shall receive for life the service retirement
273 1.1.6 City Elected Processing and allowance provided in Section 24.1706 if the Member:
Calculations (1) Is 55 or more years of age and has 3 or more years of
creditable service at retirement, or
(2) Has 7 or more years of creditable service at an age less than
55 with the retirement allowance reduced by 2% for each year and
fractional year under age 55.
Notwithstanding any provision of this Division 11, all safety
Benefit members who are members of the 1981 Pension Plan shall,
274 1.1.6 City Safety Processing and effective January 1, 1988, be entitled to all the rights and benefits
Calculations of the City Employees‟ Retirement System (CERS) Plan.
Notwithstanding any provision of this Division 11, all general
Benefit members who are members of the 1981 Pension Plan shall,
275 1.1.6 City General Processing and effective July 1, 1989, be entitled to all the rights and benefits of
Calculations the City Employees‟ Retirement System (CERS) Plan except as
otherwise provided herein.
General Members, upon written application, may retire for service
Benefit on the first of any month following completion of twenty (20) or
276 1.1.6 City All Processing and more years of creditable service and the attainment of age 55 or
Calculations the attainment of age 62 with ten (10) or more years of creditable
service, or the attainment of age 70.
Safety Members may, upon written application, retire for service
Benefit on the first of any month following completion of twenty (20) or
277 1.1.6 City Safety Processing and more years of creditable service and the attainment of age 50 or
Calculations the attainment of age 55 with ten (10) or more years of service or
at age 65.
In addition to any protection provided by this Plan and California
Benefit law A Member will be 100% vested in all Plan benefits upon
278 1.1.6 All All Processing and attainment of this Plan's age and service requirements for this
Calculations Plan's normal retirement benefit
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Solution Hours
B-
A Participant may combine his or her Service Credit under the
Participant's current plan or membership category with his or her
Service Credit for all other plans and membership categories to
Benefit
satisfy the vesting requirements for each. The Participant must
279 1.1.6 ALL All Processing and
satisfy the age and vesting requirements for each plan and
Calculations
membership category from which the Participant is retiring, based
upon the Participant's combined Service Credit.
Members are eligible for a service retirement at:
Benefit
(1) age 55 with 20 or more years of Service Credit, or
280 1.1.6 APA All Processing and
(2) age 62 with 5 or more years of Service Credit.
Calculations
Ability to identify members when their benefit will be capped
Benefit
281 1.1.6 All All Processing and
Calculations
The ability to send correspondence (automatically) to members
Benefit
that have or are reaching 36-years of service (i.e., vested / age-
282 1.1.6 All All Processing and
eligible)
Calculations
Ability to recongnize during employer reporting and benefit
Benefit
calculation processing the presence of half or three-quarter time
283 1.1.6 All All Processing and
and ensure the service and compensation or calculated
Calculations
accordingly
Ability to aportion contributions by the appropriate type at
Benefit retirement (e.g. member, survivor, cola). Should adjustments
284 1.1.6 All All Processing and occur over the course of a member's activity only a single
Calculations adjustment transaction should be required and the amounts will be
aportioned appropriately.
Ability to create reports (agenda) for the Board Meeting to include
Benefit
retirements for a given period
285 1.1.6 All All Processing and
Calculations
Ability to recalculate benefit for a member who has already retired
Benefit (status includes Active DROP or service retirement). Calculation
286 1.1.6 All All Processing and takes into account all factors pertaining to the members status
Calculations upon retirement and benefits receive through date of
recalculation.
Ability to automatically reverse annual interest posted to members
Benefit contribution balance who have a service retirement effective date
287 1.1.6 All All Processing and prior to 7/1 of that year. (SDCERS applies interest after last active
Calculations payroll for fiscal year, could be prior to last day of fiscal year.)
The ability to automatically calculate the 13th check (i.e.
Benefit
supplemental benefit)
288 1.1.6 All All Processing and
Calculations
The ability to calculate COLA benefits and to retroactively adjust
Benefit
and apply COLA.
289 1.1.6 All All Processing and
Calculations
Ability to allow the “tentative” setup of retirees to get their
Benefit
retirement date established in the system while they are awaiting
290 1.1.6 All All Processing and
official retirement
Calculations
Ability to adjust a member's benefit after it has been finalized in
Benefit
the event additional contributions/service is reported
291 1.1.6 All All Processing and
Calculations
Ability to provide a beneficiary “valid indicator” stating whether this
information is valid or invalid; also flag any discrepancies between
Benefit
the information on the application and the information in the data
292 1.1.6 All All Processing and
base for user follow-up; suspend the retirement process until all
Calculations
discrepancies have been resolved (if applicable)
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Solution Hours
B-
Employee Contributions paid to, and retirement benefits paid
Benefit
from, the Plan may not exceed the annual limits on contributions
293 1.1.6 All All Processing and
and benefits, respectively, allowed by Internal Revenue Code
Calculations
Section 415.
Ability to track and maintain all factors used in a member's
Benefit
calculation for later actuarial reporting
294 1.1.6 All All Processing and
Calculations
Ability to track and maintain the payment option selected by a
Benefit
member for later actuarial reporting.
295 1.1.6 All All Processing and
Calculations
Ability to track the maintain a member's final average salary used
Benefit
for the final benefit calculation so that it can be extracted for
296 1.1.6 All All Processing and
actuarial reporting.
Calculations
Ability to track and maintain the benefit effective date for all final
Benefit
calculations for use in actuarial reporting.
297 1.1.6 All All Processing and
Calculations
Ability to provide a report, at the member level, showing all factors
Benefit
used and detailed calculations to perform a member's benefit
298 1.1.6 All All Processing and
calculation
Calculations
Ability to capture typed notes within a member‟s record following
every phone call using a tailored interface that makes extensive
299 1.1.7 All All Call Center
use of drop downs, mnemonics, etc. to ease the capture of
information for SDCERS call center staff
Ability to capture text of all in-bound and out-bound e-mails into
300 1.1.7 All All Call Center the notes section of a member record (or) the Ability to a save an
e-mail and attach it directly to the member‟s account
Ability for call center agent to check status of all pending member
301 1.1.7 All All Call Center
requests from a simple query
Ability to email substance of a received call to a specific member
302 1.1.7 All All Call Center
of staff for them to follow-up on call
Ability to provide conversion of call center notes contained within
PG or other SDCERS data sources into the new Line-of-business
303 1.1.7 All All Call Center
system to ensure continued access to notes in new system
Ability to update the contact information to reflect the most recent
transaction or information provided to the customer via the system
304 1.1.7 All All Call Center (e.g., change in beneficiary, retirement estimate) or as a result of
a communication between SDCERS and the customer – typically
by phone, email, or in person.
Ability to maintain day, week, and month calendars in the
CRM/Contact Management System to permit users to schedule
future activities (and assign agency resources), such as a callback
to a member who requested information that is typically provided
305 1.1.7 All All Call Center
by phone (rather than by a letter or form). Calendar activities must
be automatically linked to contacts. Instant access to contacts
from the calendar must be supported.
Ability to provide SDCERS users with easy (single query) access
306 1.1.7 All All Call Center to all pertinent information on a “customer” (member, retiree, or
beneficiary) when a contact occurs
Ability to find and easily make available information on any contact
by SSN, Member / Person unique identifier, name, date of birth,
307 1.1.7 All All Call Center
phone number, or other lookup fields in the system.
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Solution Hours
B-
Ability to provide a series of densly packed Customer Service
Screens whereby a user can enter the member‟s SSN / unique
identifier and bring up a customer profile screen filled with all of
the key information regarding a plan participant. The specific
information to be displayed may depend on participant status
(including but not limited to member, retiree, disability recipient, or
beneficiary). Each item should allow drill down to the detail and a
corresponding letter to be generated. Standard Content must
include:
Years of Service
308 1.1.7 All All Call Center
Contribution Balance
DOB
SDCERS Entry Age
Tax Status
Vesting Requirements
Years until eligible for Retirement
Last Check Amount/Date (DROP, Refund, Rollover, Monthly
Allowance)
Next Check Amount/Date
Pending Requests (Retirement App, Service Purchase, etc.)
Ability to identify on a customer service screen if a member
requires special handling. Criteria include:
Power of Attorney
309 1.1.7 All All Call Center Hire Date/Benefit Tier
DRO - in process or approved
Registered Domestic Partnership (recognized)
Also - The ability to have a custom special handling field
Ability to initiate the generation of standard letters, including
310 1.1.7 All All Call Center normal data bookmarks and barcoding, from the customer service
screen (not to exceed 15 letters/forms)
Ability to “edit” letters on the fly or make changes to text that are
311 1.1.7 Call Center
saved to the letter template for future use.
Ability to establish management approval and controls on all
312 1.1.7 All All Call Center monetary transactions or adjustments initiated from the contact
management system.
Ability to produce reports from the CRM such as a contact list, all
313 1.1.7 All All Call Center notes and/or all history for a contact, and any other view exactly as
it appears on the user‟s screen
Ability to automatically link all correspondence sent to the
customer – including life cycle events such as benefit estimates,
314 1.1.7 All All Call Center COLA adjustments, and the like to the contact management log
system and be viewable by the user by clicking the mouse button
Ability to support tracking of : Letters, faxes, forms– both in-bound
315 1.1.7 All All Call Center
(through integration with Documentum) and out-bound
Ability to support tracking of : E-mails – both in-bound and out-
316 1.1.7 All All Call Center
bound
Ability to support tracking of : Phone Calls – both in-bound and out-
317 1.1.7 All All Call Center
bound
Ability to provide a densly packed, single screen that is a
customer contact journal for a member that provides a historic trail
of key participant events and transactions, displayed from most
318 1.1.7 All All Call Center recent to oldest. The journal entries must include but not be
limited to the original membership date, estimate request dates,
change of beneficiaries, service interruptions, refund dates,
service purchase dates, and telephone contacts
Ability for a SDCERS call center agent to retrieve a member‟s
record, including their Line-of-business (LOB) data, any notes of
319 1.1.7 All All Call Center previous calls, past requests made, documents recently sent to
them; as well as access to their imaged documents stored within
Documentum quickly
Ability to have access to member‟s images and archived files
320 1.1.7 All All Call Center directly from the members record on the main customer service
screen.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide various controls to ensure accuracy, as an
Contribution
321 1.1.8 All All example: ensure that money already entered for a given entity, for
Reconciliation
a specific time period cannot be re-entered, etc.
Ability to provide various reconciliation controls to ensure that last
Contribution
322 1.1.8 All All month‟s fund balance plus any activity during the month equals
Reconciliation
this month‟s fund balance
Ability to generate report at anytime relating to the collection,
disbursement, and transfer of funds (between plans). The report
should have the following parameters/filters:
Plan/Fund
Summary or Detail
Date Range (transaction date)
Contribution User Making Transaction
323 1.1.8 All All
Reconciliation Transaction Type
The report should have the following data:
Starting balance
Detail/or Summary Transactions by Transaction Type
Ending Balance
Ability to generate a report that details the transactions for any
Contribution
324 1.1.8 All All user selected transaction timeframe that corresponds to General
Reconciliation
Ledger Accounts.
Ability to provide adequate reconciliation reports to help end-users
verify the transactions processed, including daily, weekly, bi-
Contribution
325 1.1.8 All All weekly, monthly and fiscal year reconciliations. The details of
Reconciliation
these reports should be based on any point in time.
Ability to ensure, for all funds, that member reserves as indicated
Contribution
326 1.1.8 All All in the pension solution database are continuously in agreement
Reconciliation
with the general ledger reserve balances for same
Ability to compare the activity (i.e., monetary impact) during the
Contribution
327 1.1.8 All All biweekly transmittal process (i.e., contribution reporting) against
Reconciliation
that of the prior bi-weekly period.
Ability to ensure that the activity and monetary totals for the
current period reconciles to the additions, changes, and deletions
from the prior period. This reconciliation is performed every
Contribution
328 1.1.8 All All biweekly period (i.e., 26-times a year) in order to keep up with the
Reconciliation
changes and reconciliation versus performing this task less
frequently (i.e., monthly, quarterly, or annually).
Ability to reconcile items from one-period to the next-period when
changes are made to a member‟s account due to other conditions
Contribution
329 1.1.8 All All such as a transfer within funds, termination from employment,
Reconciliation
refund of account balance, retirement from service, etc
Ability to generate a counseling schedule, assign people to those
Counseling and
330 1.1.9 All All counseling sessions, and generate various listings, etc. as needed
Education
Ability to generate a listing of counseling appointments based on
Counseling and
331 1.1.9 All All various parameters (by day, week, month, etc; by an individual
Education
counselor or all counselors, etc.)
Ability to automatically generate an “Appointment Reminder”
correspondence informing the member about an upcoming
Counseling and
332 1.1.9 All All counseling session. The letter should list documents that should
Education
be brought in by the member that are not already on file (the
system should validate).
Counseling and Ability to schedule counseling appointments based on counselor
333 1.1.9 All All
Education availability
Ability to capture information from counseling sessions, such as
Counseling and
334 1.1.9 All All questions asked, answers provided, information entered, forms /
Education
correspondence generated, etc.
Ability to determine and report whether a member(s) has attended
Counseling and
335 1.1.9 All All one of several education seminar types within the past (specified
Education
number of) years.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to generate member management reports showing
Counseling and
336 1.1.9 All All demographics of members who have attended different types of
Education
seminars or counseling. (e.g. by plan, by age grouping)
Ability to build a roster of those members due benefit estimates as
Counseling and a result of enrolling in a retirement seminar – and subsequently
337 1.1.9 All All
Education generate the appropriate benefit estimates for each scheduled
seminar
Ability to extract a list of people with set criteria in order to create a
Counseling and
338 1.1.9 All All focused seminar or communications to address such topics (i.e.,
Education
approaching benefit cap, eligibility to retire, etc.)
Ability to interface with Documentum and perform mass imaging
Counseling and
339 1.1.9 All All of batch output generated for counseling sessions / seminars
Education
Abitlity to complete all application (e.g. retirement, purchase,
Counseling and DROP) on-line with the member during a counseling session, print
340 1.1.9 All All
Education for review and signature, and eliminate the need to reenter data by
benefits admin staff
Ability to track (and provide reports on) the status of “death” cases
over time (i.e. pending death cert, pending application, pending
341 1.1.10 All All Death
next of kin, pending former spouse waiting period, etc.)
Ability to handle the paying of benefits and the calculation of a tax
342 1.1.10 All All Death
liability for beneficiaries with foreign addresses
Ability to pay beneficiaries with no social security number in the
event the beneficiary is a non-US citizen. These members should
be flagged and listed on a report to be handled manually at year
343 1.1.10 All All Death
end so that tax forms can be prepared manually (i.e. 1042).
These members should be excluded from 1099 generation
Ability to exclude non-US citizens from the 1099 preparation.
344 1.1.10 All All Death Exclusion of these payees should be reported in a 1099
reconciliation report.
Ability to process death benefits, possibly according to different
345 1.1.10 All All Death processing rules, in cases where the deceased was receiving a
"blended" benefit.
Ability to support beneficiaries for multiple benefit types per
346 1.1.10 All All Death member: Service Retirement, DROP, and Death Benefit (ie.
$2,000 and $5,000 benefit)
Ability to handle the situation where there is more than one
347 1.1.10 All All Death beneficiary and SDCERS needs to subtract the days of pay from
monies due for a non-continuance benefit
Ability to support multiple beneficiaries by benefit type and allow
348 1.1.10 All All Death
for each to determine individual payment options.
Ability to pay a partial month's benefit to the member's beneficiary
349 1.1.10 All All Death in the event the member dies mid-month and include this in the
beneficiary's 1099 for the year.
Ability to associate payments made to beneficiaries to the
350 1.1.10 All All Death appropriate 1099 recipient. (i.e. if paid to a beneficiary said
beneficiary should receive 1099)
Ability to calculate and allocate the survivor continuance share of
351 1.1.10 All All Death
COLAs
Ability to extract a file of active and retired members, in an ASCII
352 1.1.10 All All Death format for upload into Small World systems death search.
Ability to ensure that if multiple beneficiary payments are made
and some are issued before the annual interest run and some are
353 1.1.10 All All Death after the annual interest run that those after the interest run
receive all the interest in their benefit for their portion of the
contributions left on account past June 30.
Ability to “freeze” account in the event of a contested death benefit
354 1.1.10 All All Death
Ability to capture information related to a death notification (e.g.,
date received, date of death, contact person(s) name, address,
355 1.1.10 All All Death
and phone number, relationship to deceased member, death
certificate received indicator, etc.)
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to record receipt of all forms received throughout the
process (e.g., death certificate, next-of-kin affidavit, annuity
356 1.1.10 All All Death
election form, tax forms, rollover form, etc.) and ability to capture
pertinent information from each document/form
Ability to “age” death benefit accounts (and provide summary
reports) for the purpose of automatically generating follow-up
correspondence, i.e., ; a “simple” cover correspondence
357 1.1.10 All All Death
explaining that a prior correspondence was sent (mm/dd/yyyy) and
that the retirement system is still waiting for a response with a
copy of the original correspondence attached
Ability for the reviewer to assign a reason code for the return of
358 1.1.10 All All Death the account/folder (i.e., error, inquiry, or additional information
required)
Ability to identify those accounts where no response was received
359 1.1.10 All All Death from a follow-up correspondence after a retirement system
defined time period
Ability to trigger automatic reminder to user if the Estimated Death
360 1.1.10 All All Death Benefit correspondence is not sent out within five days of the
death of date notification
Ability to generate a death benefit overpayment correspondence
361 1.1.10 All All Death
when applicable
Ability to calculate the death benefit (estimated and finalized) for
all payment types (i.e., prorated, survivor, and balance) and store
362 1.1.10 All All Death not only the estimated benefit payment calculation information but
also the final calculation results, preserving the detailed
calculation for future reference
Ability to provide automated processes to ensure that the total
paid to all beneficiaries is equivalent to the total calculated death
363 1.1.10 All All Death
benefit, less any member overpayments or amounts due.
Ability to automatically stop/hold monthly retirement benefit
payment if date of death precedes payment date, and record the
364 1.1.10 All All Death
stop/hold on the account level so that staff processing the account
are aware of the stop/hold
Ability to identify if a refund application, disability retirement
application, or retirement application was filed prior to the
365 1.1.10 All All Death
member‟s death, and if so, trigger appropriate workflow (and set
the item as high priority)
Ability to track returned benefit checks (in the case of a death);
366 1.1.10 All All Death checks are to be returned for the month of death and any issued
after the month of death
Ability to capture information from contested death benefit
correspondence (e.g., name of person contesting death benefit,
reason contesting, retirement system‟s response, etc.); conditional
367 1.1.10 All All Death
routing will occur based on correspondence between retirement
system and the person contesting the death benefit
368 1.1.10 All All Death Ability to create a system generated payment correspondence
Ability to determine that benefit checks for the month of death
and/or subsequent months were not returned and if so, generate a
369 1.1.10 All All Death correspondence requesting reimbursement; alternatively, deduct
the amount of benefits paid after death from the death benefit
Ability to generate a “check advice” for each death benefit
370 1.1.10 All All Death
payment
Ability to generate an Acknowledgement correspondence when a
371 1.1.10 All All Death death notification is received and contact person information is
available
Ability to generate an additional information correspondence
based on further information needed to process the death benefit
372 1.1.10 All All Death
payment; include appropriate forms to be sent with the
correspondence
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to generate an Estimated Death Benefit / Death in Service
correspondence to include the estimated death benefit amount,
beneficiary/survivor annuitant information, and what is needed to
373 1.1.10 All All Death process the benefit payment (i.e., premium assistance
reimbursement, monthly benefit payment reimbursement, etc.);
include appropriate forms based on situation (e.g., rollover form,
annuity election form, etc.)
Ability to generate various prefilled (e.g., member, survivor
374 1.1.10 All All Death annuitant, and/or beneficiary information) death benefit related
forms
Ability to recognize if contact person information was entered at
the time of notification, and if not, automatically generate a
375 1.1.10 All All Death
correspondence to the estate of the deceased requesting contact
person information
Ability to determine direct rollover eligibility and calculate the
376 1.1.10 All All Death
minimum distribution amount
Ability to display a check summary and/or check detail pertaining
377 1.1.10 All All Death
to each death benefit payment
Ability to display appropriate beneficiary information (e.g., last
named beneficiaries/survivor annuitant on file, associated
378 1.1.10 All All Death
percentages, identification of multiple beneficiaries,
beneficiary‟s/survivor annuitant‟s relationship to member, etc.)
Ability to handle the pro-rating of various deductions (e.g., Corbett,
379 1.1.10 All All Death
Days of Pay, etc.) based on the date of death
Ability to identify if the deceased member previously retired,
380 1.1.10 All All Death received a retirement benefit, and then returned to service, and
process in accordance with plan provisions
Ability to identify where there are multiple payees (e.g.,
beneficiary, next-of-kin, survivor annuitant, etc.) and process
separately, tracking the information that the retirement system is
381 1.1.10 All All Death waiting for from each beneficiary, and authorizing payment to
those who have returned all necessary information while holding
payment to payees whose information remains incomplete
Ability to preclude or prevent tax reporting number of the death
382 1.1.10 All All Death beneficiary from being the same as the member‟s when such a
distribution requires
Ability to process death benefits according to specific “death in
383 1.1.10 All All Death
service” plan provisions (e.g. industrial vs. non-industrial)
Ability to process multiple payments to multiple financial
384 1.1.10 All All Death
institutions in one transaction
Ability to distribute a death benefit to more than one beneficiary in
385 1.1.10 All All Death the event the member designated more than one.
Ability to re-calculate the death benefit when new information is
386 1.1.10 All All Death
received
Ability to re-calculate the distribution of the death benefit in the
387 1.1.10 All All Death event a beneficiary pre-deceases the member or a beneficiary
waives the benefit
Ability to reverse a death entered in error; reinstate a payroll
record removed in error without interrupting monthly payments or
388 1.1.10 All All Death
pay the benefit payments that were missed prior to the reversal
(i.e., “catch up”)
Ability to store a summary transaction of the death events (“dead”,
389 1.1.10 All All Death payment made, payment amount, payee for each, etc.) based on
detailed account transactions
Ability to track the distribution, turn-around, and processing of
390 1.1.10 All All Death
each document used in death processing
Ability to update the tax files when a reimbursement amount (for
391 1.1.10 All All Death benefits paid after date of death) is deducted from a death benefit
Abiltity to keep a running total of the amount of member
contributions remaining (both taxable and non-taxable) on account
392 1.1.10 All All Death
so that at the time of death it can be easily distributed.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
When an Active Participant dies, the Plan will pay only one of the
393 1.1.10 All All Death death benefits (Death While Eligible, Active Death, Industrial
Death)
The Plan will pay the Active Death Benefit, the Death While
Eligible Benefit, or the Industrial Death Benefit when a
Miscellaneous Member who has completed at least five years of
UPD employment dies:
(1) while in active service and before the effective date of the
Miscellaneous Member's retirement;
(2) while on military leave approved by the UPD or military leave
Miscellan covered by the Uniformed. Services Employment and
394 1.1.10 UPD Death
eous Reemployment Rights Act (38 U.S.C. §§4301-4333);
(3) within four months of discontinuing UPD service because the
Miscellaneous Member's position was abolished; or
(4) while physically or mentally incapacitated from the perfoiniance
of the Miscellaneous Member's duties, if the incapacity was
continuous from the time the Member stopped working.
The Plan will pay all amounts due because of the death of a
Participant or retired Participant if the Participant or retired
Participant's estate would not be probated if no amounts were due
from the Plan and:
(1) the Participant did not name a Beneficiary,
(2) there is no living named Beneficiary, or Payment will be made,
395 1.1.10 All All Death in the following order, to the Participant or retired Participant's:
(1) Surviving spouse or Domestic Partner.
(2) Children or the issue of any deceased child.
(3) Parents.
(4) Siblings.
(5) Next of kin.
The Administrator may pay any of the amount due from the Plan
because of the death of a Participant or retired Participant to the
funeral director who conducted the funeral, or to the person or
organization that paid the funeral expenses, if
-the Participant did not name a Beneficiary,
-there is no living named Beneficiary, or
396 1.1.10 All All Death -the Administrator is unable to locate the named Beneficiary.
b) Payment under this section will not exceed the actual cost of
the funeral or the portion of that cost paid by the person or
organization to the funeral director, as shown by the funeral
director's sworn itemized statement and by any other documents
required by the Administrator.
When a retired Participant dies, the Plan will pay a retiree death
397 1.1.10 All All Death benefit of $2,000 to the retired Participant's named Beneficiary.
If a Participant dies after the required distribution of benefits has
begun, the remaining portion of the Participant's interest must be
398 1.1.10 All All Death distributed at least as rapidly (based on participant's life
expectancy) as under the method of distribution before the
Participant's death.
If a Participant dies before required distribution of the Participant's
benefits has begun, the Participant's interest must be distributed
(in accordance with federal regulations) either:
(A) distributed (in accordance with federal regulations) over the life
or life expectancy of the designated Beneficiary, with the
399 1.1.10 All All Death distributions beginning no later than December 31 of the calendar
year following the calendar year of the Participant's death, or
(B) distributed within five years of the Participant's death.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The General Member Death Benefit shall consist of:
(a) The accumulated contribution of the member.
(b) An amount sufficient to be derived from employer
contributions, when added to the accumulated contributions of the
member to provide, when applied according to tables adopted by
the Board, a monthly allowance equal to one–half of the average
compensation earnable by the deceased during the three years
400 1.1.10 City All Death immediately preceding his or her death, payable to the surviving
spouse to whom he or she was married prior to sustaining the
injury or disease resulting in death, as long as the surviving
spouse lives or until the surviving spouse‟s remarriage. If there is
no surviving spouse, or if the surviving spouse dies or remarries
before all children of the deceased member attain age 18, to his
or her children under 18 collectively until every child dies or attains
18.
If the member‟s designated beneficiary or other legal successor
cannot be located after 1 year from member's death date the
401 1.1.10 All All Death member's account balance will be transferred to the Undistributed
Earnings Reserve (i.e. System should alert staff at 1 year so
action can be taken)
The amount of an annuity paid to a Member's Beneficiary may not
exceed the maximum determined under the incidental death
402 1.1.10 All All Death
benefit requirement of Internal Revenue Code Section
401(a)(9)(G).
The death and disability benefits provided by the Plan are limited
by the incidental benefit rule set forth in Treasury Regulation
§1.401-1(b)(1)(i) or any successor regulation thereto. As a result,
403 1.1.10 All All Death
any death or disability benefit payable may not exceed 25% of the
cost for all of the Members' benefits received from the Plan.
Effective July 1, 1992, all special class safety members and their
surviving spouses who are presently receiving a widow/widower‟s
404 1.1.10 City Safety Death fixed pension pursuant to applicable provisions of this Retirement
System shall have their fixed pensions raised to $350.00 per
month.
When a (inactive, non-employed by a plan sponsor) Member dies,
the System will pay the limited death benefit to the Member‟s
Death - Beneficiary if the System is not required to pay any of the following
405 1.1.10 All All Deferred benefits: the active death benefit, the death while eligible benefit
Member or the industrial death benefit. The limited death benefit consists
only of the
Member‟s Accumulated Contributions and interest thereon.
If a Member who retires before 1/1/06 and dies after retirement,
but before selecting a DROP benefit form, the Member‟s
406 1.1.10 All All Death - DROP beneficiary may select any of the benefit forms available to the
member beginning 60 days from the Member‟s death
All distributions made to or on behalf of a Member must comply
407 1.1.10 All All Death - DROP with the Final Regulations issued under section 401(a)(9) of the
Internal Revenue Code.
If a member dies while receiving annuity payments the beneficiary
will receive the remainder of the annuity payments (based on
408 1.1.10 All All Death - DROP member's election) OR the beneficiary can elect to receive the
commuted value (principle and no interest) in the form of a lump
sum.
If the beneficiary dies while receiving the remaining portion of the
members monthly payments their beneficiary will receive a lump
409 1.1.10 All All Death - DROP
sum of remaining commuted value (principle and no interest) of
the account
If the Member's DROP Account Beneficiary dies before the
Member does, and the Member then dies before designating a
410 1.1.10 ALL All Death - DROP
new Beneficiary, the Plan will distribute all amounts in the
Member's DROP Account to the Member s estate.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Payments under this benefit form are effective at retirement. If the
Member dies before all payments have been made, the Plan will
411 1.1.10 All All Death - DROP
continue the monthly payments to the Member's DROP
beneficiary until all payments have been made
If a Member dies after retirement, but before selecting a benefit
form, the Member's beneficiary may either select any of the
412 1.1.10 All All Death - DROP benefit forms under subsection (b), subject to applicable tax law,
with distributions beginning within 60 days of the Member's death.
For members retiring or entering DROP before September 19,
2008, a former spouse is treated as the surviving spouse if the
member designated as a beneficiary, they were married as of the
413 1.1.10 All All Death - DROP
retirement effective date, AND the member's monthly retirement
was Maximum and not modified under Optional Settlement 1, 2, 3.
or 4.
If a Member dies while participating in DROP, the Member's
Beneficiary will receive all of the following that apply:
(I) All amounts in the Member's DROP Account.
(2) The retiree death benefit.
(3) If the Beneficiary is eligible to receive the Industrial Death
Benefit, the Beneficiary may elect to receive this benefit in place of
any survivor continuance otherwise payable under this Division.
The Plan will calculate the benefit using the Member's age,
414 1.1.10 All All Death - DROP
Service Credit and Final Average Salary in effect when the
Member entered DROP.
(4) If the Member's Beneficiary is not eligible for the Industrial
Death Benefit, and the Member designated a Beneficiary to
receive a continuance before entering DROP, the Member's
Beneficiary will receive the survivor continuance elected by the
Member.
“Spouse” is limited to an opposite-sex spouse who is married to
415 1.1.10 All All Death - DROP
the Member on the date of the Member‟s death
If the deceased Member designated a beneficiary or beneficiaries
to receive their DROP account balance, and one or more named
beneficiary is alive on the date of the Member‟s death, each
beneficiary must make an irrevocable election, before their
payment starting date to receive their share of the DROP account
balance:
416 1.1.10 All All Death - DROP
1) as a single lump sum distribution, or
2) in equal monthly payments over the beneficiary‟s life
expectancy. The beneficiary‟s life expectancy is determined as of
the date of the Member‟s death using the Single Life Table in
Treas. Reg. 1.401(a)(9)-9, Q&A-1
If the Member‟s spouse is the Member‟s only designated
beneficiary payments must begin by the later of:
i. December 31 of the year in which the Member would have
417 1.1.10 All All Death - DROP
reached age 70½, or
ii. December 31 of the year following the Member‟s death.
If the designated beneficiary for the Member‟s DROP account is
not the Member‟s Spouse, or if there is more than one designated
beneficiary (even if one of the beneficiaries is the Member‟s
Spouse):
418 1.1.10 All All Death - DROP i. Lump sum distributions under subsection must be paid to all
beneficiaries no later than five years after the Member‟s death.
ii. Annuity payments must start for all beneficiaries no later than
one year after the Member‟s death.
The DROP account balance will be credited with quarterly interest
from the date of the Member‟s death until the date: (1) the DROP
419 1.1.10 All All Death - DROP
account balance is paid as a lump sum distribution, or (2) monthly
payments begin.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
A beneficiary annuity will be calculated using the DROP annuity
420 1.1.10 All All Death - DROP factor in effect on the date the beneficiary elects to begin receiving
the annuity.
If the Member‟s Spouse dies after the Member, but before
distributions to the Spouse begin the DROP account balance will
421 1.1.10 All All Death - DROP
be paid to the Spouse‟s beneficiary consistent with federal
Treasury Regulation 1.401(a)(9)-3.
If there is no living designated beneficiary at the time of Member
or survivor‟s death, the DROP account balance will be paid in a
422 1.1.10 All All Death - DROP single lump sum payment in accordance with order of precedence
of other death benefits. The entire benefit will be paid no later
than five years after the Member‟s death.
The death benefit for a Participant who dies from non-industrial
causes as a member of a reciprocal system will not exceed an
amount which when added to the death benefit paid for such
Member under the reciprocal system equals the maximum death
Death - benefit payable under that system; provided, however, that such
423 1.1.10 All All
Reciprocal death benefit will be at least the amount of the accumulated
contributions; and, provided further, that if death is caused by
industrial injury or disease in the reciprocal system the death
benefit will be the amount of the Accumulated Contributions
credited to the Participant.
The Plan will pay the Death While Eligible Benefit, instead of the
Active Death Benefit, when an active Participant dies while the
Participant is eligible to retire and:
(1) there is a surviving spouse who is named as the Participant's
Beneficiary and was married to the Participant when the
APA/ Death While
424 1.1.10 All Participant died, or there is a Domestic Partner who is named as
UPD Eligible
the Participant's Beneficiary when the Participant died, or
(2) the Participant had one or more dependent children under 21
years of age when the Participant died.
The Plan will pay this monthly allowance to the Participant's
surviving spouse for the surviving spouse's life, or to the Domestic
Partner for the Domestic Partner's life. If there is no qualifying
surviving spouse or Domestic Partner, or if the surviving spouse
APA/ Death While or Domestic Partner dies before all of the Participant's children
425 1.1.10 All
UPD Eligible reach 21 years of age, the Plan will pay this monthly allowance in
equal shares to the Participant's children under 21 years of age
until each child dies or reaches 21 years of age. This benefit
begins to accrue on the day after the Participant dies.
Payment of the Death While Eligible Benefit will stop when the
Participant's surviving spouse or Domestic Partner dies and all of
the Participant's children have either died or reached 21 years of
age. If this occurs before the sum of the monthly payments made,
less the Annuity derived from the Participant's Accumulated
APA/ Death While
426 1.1.10 All Additional Contributions, equals the Active Death Benefit, the Plan
UPD Eligible
will pay the remainder in lump sum and in equal shares to the
Participant's surviving children. If there are no surviving children,
the Plan will pay the sum to the Participant's named Beneficiary. If
there is no named Beneficiary, the sum will be paid as stated in
§0705.
A surviving spouse or Domestic Partner who is eligible to receive
the Death While Eligible Benefit may elect instead to receive a
Death While lump sum payment of the actuarial present value of the benefit. If
427 1.1.10 ALL All
Eligible the surviving spouse or Domestic Partner chooses the lump sum
payment, the actuarial present value will be determined as of the
date of the Participant's death.
If there is no surviving spouse, Domestic Partner or child eligible
to receive the Death While Eligible Benefit, the Plan will pay the
APA/ Death While
428 1.1.10 All Active Death Benefit to the Participant's named Beneficiary. If
UPD Eligible
there is no named Beneficiary, the sum will be paid as stated in
§0705.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The System will pay the death while eligible benefit, as an option
in place of the active death benefit, when an active Member dies
while he or she is eligible to retire and:
Death While -there is a surviving spouse who is named as the Member‟s
429 1.1.10 City All
Eligible Beneficiary and was married to the Member when the Member
died, or
-the Member had one or more children under the age of 18 when
the Member died.
The death while eligible benefit is the sum of the following:
-One-half of the monthly allowance the Member would have
received if the Member had retired on the day he or she died,
Death While having selected the maximum benefit.
430 1.1.10 ALL All
Eligible -An Annuity that is the actuarial equivalent of the Member‟s
Accumulated Additional Contributions on the day the Member
died, payable monthly to the Member‟s surviving spouse for life.
Payment of the death while eligible benefit will stop when the
Death While
431 1.1.10 City All Member‟s surviving spouse dies and all of the Member‟s children
Eligible
have either died or reached the age of 18.
(1981 Plan) If the named beneficiary is the member‟s spouse and
if the member was eligible to retire for service at the date of his
death, then the member‟s spouse may elect, in lieu of the
payment in (a) above, to receive a monthly allowance equal to
Death While 50% of the amount the member would have received had he
432 1.1.10 City All
Eligible retired for service on the day preceding his death. In the event
there is no spouse, or if the spouse dies prior to the date that all
children attain age 18, then the allowance payable to the spouse
shall be paid to the children, collectively, until the youngest child
attains the age of 18.
(1981 Plan) The Safety Member Death Benefit, the General
Member Death Benefit or Death While Eligible Benefit shall begin
Death While to accrue on the day next following the date of the member‟s
433 1.1.10 City Safety
Eligible death, and shall be paid in monthly installments to the surviving
eligible spouse or children as prescribed in Section 24.1107,
24.1116 or 24.1118.
If there is no qualifying surviving spouse or Domestic Partner, or if
the surviving spouse or Domestic Partner dies before all of the
Participant's dependent children reach 21 years of age, the Plan
APA/ will pay this monthly amount in equal shares to the Participant's
434 1.1.10 All Death Industrial
UPD children under 21 years of age until each child dies or reaches 21
years of age. This benefit begins to accrue on the day after the
Participant dies.
A surviving spouse or Domestic Partner who is eligible to receive
the Industrial Death Benefit may elect instead to receive a lump
sum payment of the actuarial present value of the benefit. If the
435 1.1.10 ALL All Death Industrial
surviving spouse or Domestic Partner chooses the lump sum
payment, the actuarial present value will be determined as of the
date of the Participant's death.
If, at the time of the Member's death, the Worker's Compensation
Appeals Board has not yet determined whether the Participant's
death, was industrial, the Plan may pay the Active Death Benefit.
If the Worker's Compensation Appeals Board later determines
436 1.1.10 ALL All Death Industrial
that the Member's death was industrial, and there is a qualifying
surviving spouse, Domestic Partner or minor child, the Plan will
then pay the Industrial Death Benefit less the amount of the Active
Death Benefit.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The System will pay the industrial death benefit, instead of the
active death benefit, when a Member dies from industrial causes,
as determined by the Workers‟ Compensation Appeals Board
using its normal hearing procedures,
APA/ if :
437 1.1.10 All Death Industrial
UPD -there is a surviving spouse who is named as the Member‟s
Beneficiary and was married to the Member when the Member
died, or
-the Member had one or more children under the age of 21 when
the Member died.
The System will pay the industrial death benefit, instead of the
active death benefit, when a Member dies from industrial causes,
as determined by the Workers‟ Compensation Appeals Board
using its normal hearing procedures,
if :
438 1.1.10 City All Death Industrial
-there is a surviving spouse who is named as the Member‟s
Beneficiary and was married to the Member when the Member
died, or
-the Member had one or more children under the age of 18 when
the Member died.
The industrial death benefit is the sum of the following:
-A monthly allowance equal to one-half of the Member‟s Final
Compensation, paid to the Member‟s surviving spouse for the
surviving spouse‟s life.
439 1.1.10 All All Death Industrial
-An annuity that is the actuarial equivalent of the Member‟s
Accumulated Additional Contributions on the date the Member
died, payable monthly to the Member‟s surviving spouse for life.
Payment of the industrial death benefit will stop when the
440 1.1.10 City All Death Industrial Member‟s surviving spouse dies and all of the Member‟s children
have either died or reached the age of 18.
Ability to add a survivor annuitant to monthly benefit payroll using
441 1.1.10 All All Death Retiree
a specific $ amount or percentage
Ability to create a survivor annuitant payroll record immediately
442 1.1.10 All All Death Retiree upon notification of a member‟s death where appropriate
Ability to cross-reference a survivor annuitant added to payroll and
443 1.1.10 All All Death Retiree the associated deceased member (e.g., both member and spouse
were in the retirement system)
If a Participant who selected Optional Settlement 1 dies after
retirement, but before cashing his or her first retirement allowance
444 1.1.10 All All Death Retiree check, the Participant's election will be revoked and the
Participant's Beneficiary will receive the Death While Eligible
Benefit
To be a Surviving Spouse, must be married to the member at the
445 1.1.10 All All Death Retiree
time of death.
When a Retired Member dies, this Plan will pay to the Retired
Member's surviving spouse or Domestic Partner a monthly
allowance equal to 50% of the Retired Member's Monthly
Retirement Allowance if:
(1) the Retired Member designated the spouse or Domestic
Partner as Beneficiary,
(2) the surviving spouse was married to the Retired Member, or
446 1.1.10 All All Death Retiree
the Domestic Partner on the date the Retired Member retired, and
(3) the Retired Member's Monthly Retirement Allowance was the
maximum monthly benefit, and was not modified under Optional
Settlement 1, 2, 3 or 4 (or the Social Security Integrated Option for
airport).
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The Plan will pay the Accumulated Surviving Spouse or Domestic
Partner Contributions to the Member or the Member's Beneficiary
if the Accumulated Normal Contributions are paid either under the
447 1.1.10 All All Death Retiree
Active Death Benefit or because the Member withdraws the
Member's Accumulated Contributions.
If a Participant selects Optional Settlement 1, the Plan will pay the
Participant a reduced Monthly Retirement Allowance until the
Participant's death. If the Participant dies before receiving in
448 1.1.10 All All Death Retiree annuity payments the amount of the Accumulated Contributions
credited to the Participant at retirement, the Plan will pay the
balance to the Participant's Beneficiary or estate.
If a Member selects Optional Settlement 2, this Plan will, pay the
Member a reduced Monthly Retirement Allowance until the
Member's death. When the Member dies, this Plan will pay the full
449 1.1.10 All All Death Retiree
amount of the Member's reduced Monthly Retirement Allowance
to the Member's Beneficiary for life of the Beneficiary.
If a Member selects Optional Settlement 3, this Plan will pay the
Member a reduced Monthly Retirement Allowance until the
Member's death. When the Member dies, this Plan will pay one-
450 1.1.10 All All Death Retiree
half of the Member's reduced Monthly Retirement Allowance to
the Member's Beneficiary for the life of the Beneficiary.
If a Member selects Optional Settlement 4, this Plan will pay the
Member a reduced Monthly Retirement Allowance until the
Member's death. When the Member dies, this Plan will pay the
Member's Beneficiary a percentage, selected by the Member, of
the Member's reduced Monthly Retirement Allowance, for the life
451 1.1.10 All All Death Retiree
of the Beneficiary. The benefits paid to the Member's Beneficiary
under this Optional Settlement 4 will not exceed the Actuarial
Equivalent of the benefits that would have been paid to the
Beneficiary if the Member had selected Optional Settlement 2.
Any retirement allowance earned but not yet paid to the Member
452 1.1.10 All All Death Retiree
will be paid to the Member's designated beneficiary.
Upon the death of any person receiving a survivor's allowance
453 1.1.10 All All Death Retiree from SDCERS, any allowance earned but not yet paid to the
survivor will be paid to the survivor's designated beneficiary.
If there is no living designated beneficiary at the time of Member
or survivor‟s death, the earned but unpaid allowance will be paid
454 1.1.10 All All Death Retiree
pursuant to the provision entitled “Beneficiary Not Designated
The Plan will pay the Active Death Benefit or the Industrial Death
Benefit when a Member dies:
(1) while in active service and before the effective date of the
Member's retirement;
(2) while on military leave approved by the UPD/APA or military
leave covered by the Uniformed Services Employment and
Death While
455 1.1.10 All All Reemployment Rights Act (38 U.S.C. §§4301-4333);
Active
(3) within four months of discontinuing UPD service because the
Member's position was abolished; or
(4) while physically or mentally incapacitated from the
performance of the Member's duties, if the incapacity was
continuous from the time the Member stopped working.
The Active Death Benefit is the sum of the following:
(1) The Participant's Accumulated Contributions.
Death While {2) An amount, from the UPD's contributions, equal to 1/12th of
456 1.1.10 All All
Active the Participant's Final Compensation, multiplied by the
Participant's years of Service Credit, not to exceed one-half of the
Participant's Final Compensation.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
If the Member or Miscellaneous Member, or his or her Beneficiary,
elects to have the Active Death Benefit paid in installments, the
Plan will pay the first installment on the last business day of the
Death While month after the Active Death Benefit would have become due.
457 1.1.10 All All
Active The subsequent installments will be paid on the last business day
of each month thereafter. The total of the monthly installments will
be the Actuarial Equivalent of the Active Death Benefit.
The System will pay the survivor contributions, and interest
Death While thereon, to the Member or his or her Beneficiary if the Normal
458 1.1.10 All All
Active Contributions are paid under either the Active Death Benefit or the
Member‟s withdrawal of Accumulated Contributions.
The System will not pay any Active Death Benefit if there is a
Death While
459 1.1.10 All All surviving spouse who qualifies for and receives the industrial
Active
death benefit.
The System will pay the active death benefit when it is required to
Death While pay a death benefit and none of the following benefits is payable:
460 1.1.10 All All
Active the death while eligible benefit or the industrial death benefit.
A Member may elect, in writing, to have all or part of the active
death benefit paid in installments in one of the following two ways:
-In monthly installments, fixed in number or amount and without a
continuance to a Beneficiary, subject to the rules adopted by the
Death While Board. The Board will credit regular interest on the balance
461 1.1.10 ALL All
Active remaining on account with the System.
-In equal monthly installments for the life of the Beneficiary, for no
more than 120 months.
If the Member dies without making an election the Beneficiary
Death While
462 1.1.10 ALL All must make the election in writing before the System pays any
Active
portion of the active death benefit.
If payment of a Safety Member Death Benefit (Death in the line of
Duty) is ordered , and there is no spouse or child who qualifies for
said benefit, the benefit as provided in subsection (b) below shall
be paid to the beneficiary designated by the Safety Member, or if
Death While no beneficiary has been so designated, to the estate of the Safety
463 1.1.10 City Safety
Active Member.
The Safety Member Death Benefit shall consist of:
(1) the return of the deceased employee‟s contributions; and
(2) one (1) month‟s salary for each year of services up to a
maximum of six (6) months salary.
Member may elect in writing to have all or part of the Active Death
Benefit paid to their designated beneficiary or beneficiaries in a
single lump sum payment, or in equal monthly installments as
464 1.1.10 All All Death provided in this Rule. If the Member dies without making an
election, the Member‟s designated beneficiary may make the
election. If there is more than one designated beneficiary, each
may make a separate election.
If the Member or their designated beneficiary elects to have the
Active Death Benefit paid as a single lump sum, the payment will
465 1.1.10 All All Death
be made no later than December 31 of the year containing the fifth
anniversary of the Member‟s death.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
If the Member or their designated beneficiary elects to have the
Active Death Benefit paid in equal monthly installments:
1. The person making the election will designate the number of
months over which the payments will be made, not to exceed the
beneficiary‟s life expectancy as of the date of the Member‟s death
using the Single Life Table in Treas. Reg. 1.401(a)(9)-9, Q&A-1.
2. Payments will be calculated using the DROP annuity factor in
effect on the date of the Member‟s death.
466 1.1.10 All All Death
3. Payments will begin as soon as practical after the Member‟s
death.
4. If the beneficiary dies before all payments are made, SDCERS
will pay the commuted value of the remaining monthly payments
in lump sum to the beneficiary named by the designated
beneficiary as soon as practical.
Abilty to credit a member's DROP Account Monthly with the
following:
(1) An amount, credited monthly, which is calculated in the same
manner as the Member's Monthly Retirement Allowance (pension,
COLA Annuity, Annuity). This amount will increase each year by a
COLA.
(2) An amount, credited annually, representing the Annual
Supplemental Benefit (13th check).
(3) An amount equal to 3.05% of the Member's Base
Compensation, credited bi¬weekly at the end of each pay period,
467 1.1.11 All All DROP
which is paid by the Airport Authority, UPD, and City.
(4) An amount equal to 3.05% of the Member's Base
Compensation, credited bi-weekly at the end of each pay period,
which is deducted from the Member's salary on a pre-tax basis
pursuant to Internal Revenue Code Section 414(h)(2).
(5) Interest on the above amounts, as determined by the
Administrator.
Ability to limit participation in DROP based on hire date:
468 1.1.11 APA All DROP
DROP is available only to Members hired before October 3, 2006.
The Plan will stop the Member's participation in DROP when any
of the following events occurs:
(1)the Member's designated DROP participation period ends;
(2)the Member's employment is terminated for cause; but, if the
termination for cause is reversed, the Member's participation will
APA/ be reinstated for the remainder of the Member's designated
469 1.1.11 All DROP
UPD DROP participation period, and the Member's DROP Account
balance will be reinstated less any benefits distributed from the
Member's DROP Account;
(3) the Member dies; or
(4) the Administrator grants the Member a disability retirement
5) Member retires
APA/ All amounts credited to a Member's DROP Account are fully
470 1.1.11 All DROP
UPD vested.
Before entering DROP, the Member must designate a Beneficiary
for the Member's DROP Account. The Member may change this
471 1.1.11 All All DROP Beneficiary designation at any time before the amounts in the
Member's DROP Account are fully distributed, and before any joint
and survivor annuity begins.
If the Member's DROP Account Beneficiary dies before the
Member does, and the Member then dies before designating a
472 1.1.11 All All DROP
new Beneficiary, this Plan will distribute all amounts in the
Member's DROP Account to the Member's estate.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Any Member who is eligible for a service retirement is eligible to
participate in DROP, except for a Safety Member who elects to
473 1.1.11 City All DROP
accrue benefits under Section 24.0403(g) (in excess of the 90%
cap).
A Member who is participating in DROP may leave DROP at any
time before the end of his or her designated DROP participation
474 1.1.11 All All DROP
period by voluntarily leaving City or Port District employment.
The Retirement System will terminate the Member‟s participation
in DROP when any of the following events occurs:
(1) the Member‟s designated DROP participation period ends, or
in the case of a Member who is represented by the Firefighter‟s
Local 145 bargaining unit, at the end of the Member‟s five-year
DROP participation period extended by the amount of Unused
Annual Leave the Member accrued after July 1, 2002, including
Annual Leave accrued after July 1, 2002, while in DROP, which
was not converted to Creditable Service before the Member
entered DROP;
475 1.1.11 City All DROP (2) the Member‟s City or Port District employment is terminated
for cause; but, if the termination for cause is reversed, the
Member‟s participation will be reinstated for the remainder of the
Member‟s designated DROP participation period, less any
benefits previously distributed from the Member‟s DROP account;
(3) the Member dies; or
(4) the Retirement Board grants the Member a disability
retirement.
(5) The member voluntarily retires
If a Member dies while participating in DROP, his or her
Beneficiary or Beneficiaries will receive:
(1) All amounts in the Member‟s DROP Participation Account OR
a Life Annuity
(2) The retiree death benefit.
(3) If the Beneficiary is eligible to receive an industrial death
benefit, the Beneficiary may elect to receive this benefit in place of
any survivor continuance otherwise payable under this Division.
476 1.1.11 All All DROP
The benefit will be calculated using the Member‟s age, Creditable
Service and Final Compensation in effect on the day the Member
entered DROP.
(4) If the Member‟s Beneficiary is ineligible for an industrial death
benefit, and the Member designated a Beneficiary to receive a
continuance before entering DROP, the Member‟s Beneficiary will
receive the survivor continuance elected by the Member.
Interest will be credited to DROP Participants' accounts quarterly,
477 1.1.11 All All DROP
compounded quarterly.
Interest will be calculated by multiplying the previous quarter‟s
balance of each type of contribution in each Participant's account
478 1.1.11 All All DROP
by one-fourth of the annual interest rate in effect at the time the
interest is credited
Contributions made in the current quarter will be credited with one-
479 1.1.11 All All DROP
half of the quarterly interest rate.
Interest will be credited at the end of each quarter on September
480 1.1.11 All All DROP
30, December 31, March 31, and June 30
In the case where a Member is taking a distribution of their DROP
481 1.1.11 All All DROP monies, interest will be applied up to the distribution date.
The annuity is determined based upon the member's Life
482 1.1.11 All All DROP Expectancy (using the Single Life Expectancy table) and the
member's age at retirement
The Member may at any time during the distribution period elect to
483 1.1.11 All All DROP receive the commuted value of their remaining monthly payments
in lump sum
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
If a Member dies after retirement, but before selecting a benefit
form, the Member‟s beneficiary may select any of the benefit
484 1.1.11 All All DROP
forms available to the member beginning 60 days from the
Member‟s death
If a Member's spouse, former spouse, domestic partner or former
domestic partner has been awarded a portion of the Member's
DROP Account by court order or an agreement in a dissolution
proceeding in which SDCERS has been joined, they will receive
their interest in the account in one lump sum distribution when the
485 1.1.11 All All DROP
Member leaves DROP, or as soon as practicable after the order or
agreement has been served on SDCERS. No other benefit forms
are available to the Member‟s spouse, former spouse, domestic
partner or former domestic partner.
If a member dies after retirement, but before selecting a benefit
form, the Member‟s beneficiary may select any of the benefit
486 1.1.11 All All DROP
forms available to the member beginning 60 days from the
Member‟s death
If a member dies while receiving annuity payments the beneficiary
will receive the remainder of the annuity payments (based on
487 1.1.11 All All DROP member's election) OR the member's beneficiary can elect to
receive the commuted value in the form of a lump sum.
If the beneficiary dies while receiving the remaining portion of the
488 1.1.11 All All DROP members monthly payments their beneficiary will receive a lump
sum of remaining commuted value of the account
Ability to track and cap the amount of time a member can
489 1.1.11 All All DROP participate in DROP based on their election (5 year max plus fire
participants unused sick leave)
Ability to calculate the monthly deposit to a member‟s DROP
490 1.1.11 All All DROP
account based on business rules
491 1.1.11 All All DROP Ability to support retroactive enrollment into DROP.
492 1.1.11 All All DROP Ability to adjust DROP calculations and postings
Ability to calculate and post Interest to a members‟ DROP account
493 1.1.11 All All DROP
on a quarterly (or as designated) basis.
Ability to execute a trial interest posting report and review the
494 1.1.11 All All DROP
results prior to actual positng
495 1.1.11 All All DROP Ability to run DROP interest reports by plan and plan group
Ability to execute DROP reconciliation reports following quarterly
496 1.1.11 All All DROP
interest posting
Ability to support a Deferred Retirement Option Plan (DROP)
which offers qualified active members a way to continue to work
497 1.1.11 All All DROP
(max 5 years) while accumulating funds in a special DROP
account to be distributed at retirement
Ability to allow participating members to elect distribution either as
498 1.1.11 All All DROP
one lump sum payment or in periodic installments
Ability to support / enforce the irrevocable nature of member‟s
decision / election to enter into DROP (ie. All factors, survivors
499 1.1.11 All All DROP
and options chosen at DROP entry are used for service
retirement)
Ability to collect the monthly contributions during their employment
500 1.1.11 All All DROP
and this includes DROP participation
Ability to prevent a member from continuing to work after the end
501 1.1.11 All All DROP of the DROP participation period (with the exception of City fire
utilizing leave - see appllicable rule)
DROP application is approved, all retirement calculation variables
(age at retirement, years of service credit, final compensation) are
502 1.1.11 All All DROP
frozen and the monthly retirement allowance will be calculated.
Ability to produce financial export files related to DROP
503 1.1.11 All All DROP
transactions for integration into the General Ledger
Ability to default the "lump sum" service retire from DROP benefit
504 1.1.11 All All DROP to 20% federal withholding and 2% California withholding (when a
CA resident)
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to have the flexibility to combine service retirement and
505 1.1.11 All All DROP DROP retirement payments into a single payment or leave them
separate.
Ability to view / print all variables and factors used for service and
506 1.1.11 All All DROP
DROP retirement calculations
Ability to allocate DROP interest to the plan in which the member
507 1.1.11 All All DROP elected to retire, regardless of whether there is a blended benefit.
508 1.1.11 All All DROP Ability to provide trial and final interest posting reports by plan.
Ability to apply interest rate (in the case of Retirement DROP
participant death - and still receiving the DROP Annuity) to the
509 1.1.11 All All DROP
beneficiaries account based on the rate used when member
retired, not the rate at the time of member death
Ability to produce DROP retirement estimates (with projections)
510 1.1.11 All All DROP for the member and archive these estimate just as a normal
service retirement estimate
Ability to produce a DROP Final Statement of Account (Annuity
511 1.1.11 All All DROP Schedule) at time of Service Retirement accompanied by a cover
letter
The Member and the UPD will stop making Employee
512 1.1.11 ALL All DROP Contributions and Employer Contributions to the Plan for the
Member on the day the Member enters DROP.
The following rules govern the payment of benefits to the DROP
Account
(1) No COLA, Annual Supplemental Benefit or later similar
adjustment will be made with respect to any benefit payable under
subsection (b) of this section,
(2) Each benefit form paid must be the Actuarial Equivalent of the
amount credited to the Member's DROP Account at the end of the
Member's DROP participation period.
(3) Each benefit form paid must equal the amount credited to the
513 1.1.11 ALL All DROP
Member's DROP Account, including interest credited to that
account after the Member retires. If amounts remain credited to
the Member's DROP Account after the Member's death, the Plan
will pay the remaining amounts to the Member's Beneficiary in the
benefit form the Member selected before the Member's death. If
the Member did not select a form, the Beneficiary may elect to be
paid under any of the benefit forms provided in subsection (b) of
this section.
The Board will credit interest, consistent with the governing Board
Rule, to the DROP account of a Member who left DROP and
retired on or before December 31, 2005, and who elected to leave
514 1.1.11 ALL All DROP his or her DROP monies on deposit and take a future lump sum
distribution of his or her entire DROP account before April 1 of the
year following the year in which the Member turns 70.5.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Before a Member may participate in DROP, he or she must
voluntarily and irrevocably:
(1) designate a participation period of 60 consecutive months or
less;
(2) elect to receive either the Maximum Benefit or one of the
retirement settlement options described in Division 6 of this
Article;
(3) designate his or her Beneficiary for the continuance payable
upon his or her death, if any;
(4) stop accruing benefits under any other Division of this Article
starting on the date the Member enters DROP;
515 1.1.11 City All DROP
(5) have DROP benefits credited to a DROP Participation Account
as provided in this Division;
(6) accrue benefits under the terms of this Division starting on the
date the Member enters DROP;
(7) receive benefits from the Retirement System when the
Member leaves City or Port District employment, as provided in
the relevant sections of this Article;
(8) agree to leave City employment on or before the end of the
Member‟s designated DROP participation period, unless the
Member is represented by the San Diego City Fire Fighter‟s Local
145 bargaining unit, in which case the Member may extend his or
A Member who leaves DROP and retires after December 31,
2005, must elect, before their retirement date, to receive their
516 1.1.11 All All DROP DROP Account in one of the following benefit forms: Lump Sum,
240 Monthly Payments; Monthly Payments for Life; Partial Lump
Sum plus Monthly Payments
Ability to ensure that all benefit recalculations take into
517 1.1.11 All All DROP
consideration the DROP retirement amounts.
Ability to apply interest to the appropriate period, even in the event
518 1.1.11 All All DROP
of a retroactive calculation/adjustment.
Ability to pro-rate DROP contributions and interest appropriately in
the event a retirement date is in the past. (i.e. the system should
519 1.1.11 All All DROP
adjust the account reflective of the retirement date)
Ability to create payment schedule for partial lump sum and
520 1.1.11 All All DROP
annuity amount as a single transaction
DROP is available only to Members hired before October 1, 2005.
521 1.1.11 UPD All DROP
Members hired or assuming office on or after July 1, 2005 may not
522 1.1.11 City All DROP
participate in DROP. (not effective until 2/16/07)
The Board of Administration shall prescribe rules and regulations
for an annual filing of an affidavit of condition of disability from any
member, including a safety member, who has been retired for
Disability disability, industrial or non–industrial. The Board may at any time
523 1.1.12 All All
Annual Affidavit prior to the time such member reaches the minimum age for
voluntary retirement order suspension of benefits for failure to
timely submit such affidavits or for failure to comply with any lawful
order of the Board.
The Board of Administration shall prescribe rules and regulations
providing for periodical physical examination of any member,
including a safety member, who has been retired for disability,
Disability industrial or non–industrial, and may at any time prior to the time
524 1.1.12 ALL All
Annual Affidavit or before such member reaches the minimum age of voluntary
retirement order such employee to active duty, in which case said
disability retirement allowance shall cease.
Changes to a disability retiree's status as a result of the affidavit
Disability
525 1.1.12 All All process will follow the same process as the original application
Annual Affidavit
A non-service retirement eligible disability retiree must return an
Disability
526 1.1.12 All All annual affidavit (provided by SDCERS the month of their birthday)
Annual Affidavit
within 30 days of mailing by SDCERS.
Disability Failure to complete the Annual Affidavit process may result in
527 1.1.12 All All
Annual Affidavit suspension.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically generate follow-up correspondence if
Disability
528 1.1.12 All All annual affidavit form has not been received 30 days after the form
Annual Affidavit
was sent
A Member who joined the SDCERS Plan before September 3,
1982, will receive an industrial disability retirement if:
(1) the Member is permanently incapacitated from the
performance of the Member's duties with the Airport Authority,
APA/ Disability
529 1.1.12 All (2) the permanent incapacity was caused primarily by Airport
UPD Application
Authority employment, and
(3) the permanent incapacity renders the Member's retirement
from Airport Authority employment necessary.
A Member who enrolled in the SDCERS Plan or this Plan on or
after September 3, 1982, will receive an industrial disability
retirement if:
(1) the Member is permanently incapacitated from the
performance of the Member's duties with
APA/ Disability (2) the permanent incapacity was caused primarily by sponsor
530 1.1.12 All
UPD Application employment,
(3) the permanent incapacity renders the Member's retirement
from Airport Authority employment necessary, and
(4) the permanent incapacity did not arise from a preexisting
medical condition or a nervous or mental disorder.
A Member will receive a non-industrial disability retirement if:
(a) the Member has at least 10 years of Service Credit,
(b) the Member is permanently incapacitated from the
performance of the Member's duties with the Airport Authority,
APA/ Disability
531 1.1.12 All (c) the permanent incapacity renders the Member's retirement
UPD Application
from Airport Authority employment necessary, and
(d) the permanent incapacity was not caused primarily by willful
misconduct or a violation of the law.
The Administrator may establish Board Rules and procedures
providing for periodical physical examination of any Member who
is receiving disability retirement allowance. If the Administrator
APA/ Disability
532 1.1.12 All determines that the Member is no longer disabled, at any time
UPD Application
before the Member reaches normal retirement age, the
Administrator may discontinue the Member's disability retirement
allowance
Disability Board decision becomes final 15 days after the decision date.
533 1.1.12 All All
Application
Disability Applications for Board reconsideration must be made within
534 1.1.12 All All
Application 15days of the decision date.
Disability Ability to ensure that Days = Calendar Days
535 1.1.12 All All
Application
If member is still contributing when Board approves application,
Disability
536 1.1.12 All All the effective date of the disability retirement is the day after.
Application
If the member is NOT a contributing member when the Board
approves the application, The effective date of the disability
Disability
537 1.1.12 All All retirement award is the later of the date after the applicant's last
Application
contribution OR the date the applicant completed the Disability
Application.
If the member is ACTIVE in DROP, the effective date of the
Disability
538 1.1.12 All All disability retirement is the day after the Board awards the disability
Application
retirement.
If the member is RETIRED from DROP, the effective date of the
Disability
539 1.1.12 All All disability retirement is the same date as their service retirement.
Application
Disability The effective date is NEVER prior to the date the Disability
540 1.1.12 All All
Application Retirement Application was filed.
Disability A Non-Industrial disability retirement may be granted while the
541 1.1.12 All All
Application Applicant is pursuing an industrial disability retirement.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
A Non-Industrial disability retiree's benefit will be adjusted
Disability
542 1.1.12 All All accordingly if they are later granted industrial disability retirement.
Application
If an applicant dies after electing a non-industrial disability
retirement AND before the entitlement of the industrial disability is
Disability
543 1.1.12 All All granted the beneficiary will receive the benefits pursuant to the
Application
retirement option the applicant selected on the Disability
Retirement application
A disability applicant eligible for service retirement may elect to
Disability
544 1.1.12 All All service retire while waiting on an industrial disability application to
Application
be processed.
If an applicant dies after electing a service retirement AND before
Disability the entitlement of the industrial disability is granted the beneficiary
545 1.1.12 All All
Application will receive the benefits pursuant to the retirement option the
applicant selected on service retirement application
The Board may award a Disability Retirement Benefit if the
Disability
546 1.1.12 All All member dies while waiting for approval and on Service
Application
Retirement
A disability applicant eligible for service retirement may elect to
Disability
547 1.1.12 All All service retire while waiting on non-industrial disability application
Application
to be processed.
If an applicant dies after electing a service retirement AND before
Disability the entitlement of the industrial disability is granted the beneficiary
548 1.1.12 All All
Application will receive the benefits pursuant to the retirement option the
applicant selected on service retirement application
An application for disability must be made within four months of
Disability discontinuance of active service or 3 years if the applicant
549 1.1.12 All All
Application establishes they are mentally or physically incapacitated since
leaving service
An application for Disability Retirement is considered complete
with the following - all of which should be available in a Pension
Administration System:
1) Application
2)Disability Retirement Questionnaire
3)Authorization to release Medical Information
4)Authorization to release Personnel Information
Disability
550 1.1.12 All All 5)A Waiver of Confidentiality/Privacy and Authorization for
Application
Disclosure
6) A Doctor‟s Initial Statement of Incapacity supporting the
application
7)An Authorization to Release Psychological Information
Failure to completed a disability application within 60 days of the
Disability
551 1.1.12 All All signed Application (may) results in closure of the file. (i.e. need
Application
the ability to extend the period)
Disability Retirement Officer is required to submit
Disability
552 1.1.12 All All recommendations to the Board within 18 months of application
Application
date.
Disability DROP participants who become disabled in DROP are eligible for
553 1.1.12 All All
Application application while in DROP.
Disability Additional Supporting information may be required during the
554 1.1.12 All All
Application Hearing Process.
Disability One or more independent medical examinations may be required.
555 1.1.12 All All
Application
Disability Notice of Hearing and staff recommendation must be mailed to
556 1.1.12 All All
Application applicant 30 days prior to Hearing.
Disability Written response to staff recommendations (from applicant or
557 1.1.12 All All
Application counsel) must be received 10 days prior to hearing date.
Disability Staff response to applicant's written response must be mailed 5
558 1.1.12 All All
Application days prior to hearing date.
Applicants must schedule and complete their adjudicator hearing
Disability
559 1.1.12 All All within 1 year of the date the matter is referred to the Adjudicator
Application
for hearing.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Disability Objections to the Adjudicator's Hearing findings and decision must
560 1.1.12 All All
Application be filed within 15 days of service.
Ability to capture information from application for disability
Disability
561 1.1.12 All All retirement and maintain in the system even though application
Application
may not be approved for up to 18 months.
Ability to record receipt of application for disability retirement,
Disability physician‟s medical report, earnings statement, marital status
562 1.1.12 All All
Application form, student status form, appeals, and other disability related
documents
Ability to automatically generate a report identifying disability
Disability
563 1.1.12 All All applications/cases to be presented to the disability review
Application
committee
Disability Ability to automatically generate and send follow-up
564 1.1.12 All All
Application correspondence regarding incomplete forms or data.
Disability Ability to generate a report identifying applications that are ready
565 1.1.12 All All
Application for review by the Board
Disability Ability to alert staff, prior to issuing a refund, in the event a
566 1.1.12 All All
Application disability application is pending.
Disability Ability to capture a denial of benefits type and denial type code for
567 1.1.12 All All
Application the case
Disability Ability to capture the receipt of an appeal
568 1.1.12 All All
Application
Disability Ability to capture and track disability review status and status code
569 1.1.12 All All
Application
Disability Ability to capture appeal decision for the case
570 1.1.12 All All
Application
Disability Ability to generate a report listing history of appeals: type and date
571 1.1.12 All All
Application received
Ability to generate an request for reconsideration and appeal
Disability
572 1.1.12 All All Acknowledgement correspondence and necessary follow-up
Application
correspondence to member
Ability to generate an application for disability retirement
Disability
573 1.1.12 All All Acknowledgement correspondence and necessary follow-up
Application
correspondence to member
Disability Ability to generate an application for disability retirement form
574 1.1.12 All All
Application
Ability to generate annual affidavit form, with cover
Disability
575 1.1.12 All All correspondence stating due date for return, to all applicable
Application
disability annuitants under minimum age for service retirement
Disability Ability to generate correspondence to member either denying
576 1.1.12 All All
Application appeal or approving appeal and reinstating benefits
Ability to generate correspondence to member either denying or
Disability
577 1.1.12 All All approving disability benefits, including scheduled date of first
Application
check if applicable
Disability Ability to generate correspondence to member either denying or
578 1.1.12 All All
Application granting request for reconsideration
Disability Ability to produce various disability denial correspondence
579 1.1.12 All All
Application including reasons
Ability, if disability claim is denied and member is eligible for
Disability
580 1.1.12 All All regular retirement or refund, to generate appropriate
Application
correspondence to member
Disability Ability to add denial of benefits type codes
581 1.1.12 All All
Application
Disability Ability to add new disability review status type and code
582 1.1.12 All All
Application
Ability to provide a single disability summary screen, possibly with
multiple tabs, containing all information desired by end-users (i.e.
Disability
583 1.1.12 All All application dates and status, medical review dates and status,
Application
scheduled hearing dates and status, reasons for application, etc.)
Disability Ability to restrict various sensitive information so that only the
584 1.1.12 All All
Application disability unit can view
Ability to screen for disability retiree and suspend the retiree‟s
Disability
585 1.1.12 All All benefit(s) in the event the retiree returns to work for a covered /
Application
plan employer
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Disability Ability to validate that member meets the service disability
586 1.1.12 All All
Application eligibility requirements
Disability Ability to suspend Disability Benefits (manually) based on Board
587 1.1.12 All All
Application actions.
BLENDED MEMBER: If the Member becomes disabled and
qualifies for a disability retirement, the Administrator will compute
Disability
588 1.1.12 All All the Member's retirement benefit using the formula in effect for the
Calculations
plan in which the Member was actively participating at the time the
disabling injury occurred.
A Member will be retired for disability and receive a retirement
allowance based on the service credited to him or her at the time
of retirement during any period in which he or she receives a
disability retirement allowance under a reciprocal system;
provided, that such allowance will not exceed an amount which
when added to the allowance paid under the reciprocal system
Disability
589 1.1.12 All All equals the allowance which would be paid for a non-industrial
Calculations
disability if all the Member's service had been credited under the
reciprocal system; and provided further, that such allowance will in
no event be less than an. Annuity which is the Actuarial Equivalent
of the Member's contributions, whether or not the disability is for
industrial reasons.
Upon retirement for industrial or non–industrial disability, a
Disability member, including a safety member, who has attained the
590 1.1.12 All All
Calculations minimum age at which he may retire for service, shall receive his
service retirement allowance, if greater.
The industrial disability retirement benefit for a Safety Member is a
disability retirement allowance equal to 50% of the Member's Final
Compensation, paid in monthly installments. But, if the Safety
Member is eligible for a service retirement, and the Safety
Member's service retirement allowance would be greater than the
Safety Member's industrial disability retirement allowance, the
Safety Member will receive:
Disability
591 1.1.12 UPD/City Safety (1) a disability retirement allowance equal to 50% of the Safety
Calculations
Member's Final
Compensation, paid in monthly installments, plus
(2) a service-based allowance equal to the difference between the
industrial disability retirement allowance and the service
retirement allowance the Safety Member has earned.
The industrial disability retirement benefit for a Miscellaneous
Member is a disability retirement allowance equal to 11% of the
Miscellaneous Member's Final Compensation, paid in monthly
installments. But, if the Miscellaneous Member is eligible for a
service retirement, and his or her service retirement allowance
Misc Disability would be greater than his or her industrial disability retirement
592 1.1.12 UPD allowance, the Miscellaneous Member will receive:
Members Calculations
(1) a disability retirement allowance equal to 11% of his or her
Final Compensation, paid in monthly installments, plus
(2) a service-based allowance equal to the difference between the
industrial disability retirement allowance and the service
retirement allowance he or she has earned.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Upon retirement of a safety member for non–industrial disability,
he shall receive a non–industrial disability retirement allowance
which shall consist of:
-An annuity which is the actuarial equivalent of his accumulated
normal contributions at the time of retirement.
-If in the opinion of the Board his non–industrial disability is not
due to intemperance, willful misconduct, or violation of law on his
Disability
593 1.1.12 UPD/City Safety part, a disability retirement pension derived from the contributions
Calculations
of the City. The disability retirement pension shall be such an
amount as, with that portion of his annuity provided by his
accumulated normal contributions, will make his disability
retirement allowance equal to 90% of one 1/50th of his final
compensation multiplied by the number of years of service
credited to him or 1/3 of his final compensation, whichever is
greater.
The non-industrial disability retirement benefit for a Miscellaneous
Member is the highest of the following:
(a) an allowance equal to 11% of the Miscellaneous Member's
Final Compensation, paid in monthly installments,'
Misc Disability (b) an allowance equal to 30% of 1/160th of the Miscellaneous
594 1.1.12 UPD
Members Calculations Member's Final Compensation multiplied by his or her years of
Service Credit, paid in monthly installments, or
(c) the Miscellaneous Member's service retirement allowance, if
he or she is eligible to retire
for service.
(b) A Member who becomes disabled while participating in DROP
is eligible to apply for disability retirement benefits. If the Member's
application for disability retirement benefits is approved by the
Administrator:
Disability (1) the Member's disability retirement benefit will be calculated
595 1.1.12 All All
Calculations using the Member's age, Service Credit, and Final Average Salary
in effect when the Member entered DROP; and
(2) the Member will be eligible to receive all amounts in the
Member's DROP Account, as provided in § 1206.
The industrial disability retirement benefit for a Member is a
disability retirement allowance equal to 33.3% of the Member's
Final Compensation, paid in monthly installments. But, if the
Member is eligible for a service retirement, and the Member's
service retirement allowance would be greater than the Member's
industrial disability retirement allowance, the Member will receive:
APA/ Disability (1) a disability retirement allowance equal to 33.3% of the
596 1.1.12 General
UPD Calculations Member's Final Compensation, paid in monthly installments, plus
(2) an additional allowance equal to the difference between the
industrial disability retirement allowance and the service
retirement allowance the Member has earned.
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San Diego City Employees' Retirement System
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Upon retirement of a general member for non–industrial disability,
he shall receive a non–industrial disability retirement allowance
which shall consist of:
-An annuity which is the actuarial equivalent of his accumulated
normal contributions at the time of retirement.
-If in the opinion of the Board his non–industrial disability is not
due to intemperance, willful misconduct, or violation of law on his
Disability
597 1.1.12 All General part, a disability retirement pension derived from the contributions
Calculations
of the City. The disability retirement pension shall be such an
amount as, with that portion of his annuity provided by his
accumulated normal contributions, will make his disability
retirement allowance equal to 90% of 1/ 60th of his final
compensation multiplied by the number of years of service
credited to him, or 1/3 of his final compensation, whichever is
greater.
Upon retirement of a General Member for industrial disability:
-that Member shall receive in equal monthly installments a
disability retirement allowance of 50% of Final Compensation plus
an Annuity purchased with Accumulated Additional Contributions,
Disability
598 1.1.12 City All if any; or,
Calculations
-if qualified for service retirement, that Member shall receive the
service retirement allowance if such allowance, after deducting
such additional Annuity is greater than the amount specified in
Section 24.0505(a).
If in the opinion of the Board the disability is due to intemperance,
willful misconduct or violation of law on the part of the member,
including a safety member, and his annuity is less than $240.00
Disability
599 1.1.12 City All per year, the Board may pay the member his
Calculations
accumulated contributions in one lump sum in lieu of his annuity.
Disability Disability will be calculated based on their membership category
600 1.1.12 All All
Calculations at the time of retirement
Disability Ability to capture and track benefit adjustment reason type and
601 1.1.12 All All
Calculations code
Disability Ability for user to “manually” adjust disability benefit amount and
602 1.1.12 All All
Calculations generate correspondence of explanation to retiree
Disability Ability for user to “manually” suspend disability benefit check and
603 1.1.12 All All
Calculations generate correspondence of explanation to retiree
Disability Ability to automatically generate correspondence to disability
604 1.1.12 All All
Calculations annuitants explaining reason for payroll adjustments
Disability Ability to generate correspondence explaining “catch-up”
605 1.1.12 All All
Calculations payments
Disability Ability to add benefit adjustment reason type and code
606 1.1.12 All All
Calculations
Disability Ability to generate disability-related payroll adjustments
607 1.1.12 All All
Calculations
Disability Ability to handle all tax related implications with respect to
608 1.1.12 All All
Calculations disability payments, overpayments and reimbursements
Disability Ability to maintain accounts receivable for all excess earnings
609 1.1.12 All All
Calculations situations
Ability to maintain tracking system to record pertinent information
Disability
610 1.1.12 All All for all disability applications received; must be able to search
Calculations
under all fields
Ability to ensure that disability benefit calculations take into
account final contributions and include any cost of living
Disability
611 1.1.12 All All adjustments (COLA) and COLA bank that occur during the period
Calculations
from the effective disability date to the date that the pension is
determined
Ability to change the benefit type from “service” to “industrial” in
Disability such cases a member is later approved for disability. The system
612 1.1.12 All All
Calculations should ensure the appropriate calculation is performed and
audited when this change is made.
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to convert a previously retired Service Retirement individual
Disability to a Disability Retirement individual; and ensure the correct
613 1.1.12 All All
Calculations handling of tax liabilities (current year and retro) and 1099
production
Ability to migrate a member from Service to Disability Retirement
Disability
614 1.1.12 All All and ensure the changes in taxability are accounted for.
Calculations
Ability to automatically generate a letter when a member migrates
Disability from Service to Disability alerting of the change and describing the
615 1.1.12 All All
Calculations change in taxability. The letter should include a breakdown of the
benefit amounts.
Ability to tax the Disability portion of the benefit correctly in the
Disability
616 1.1.12 All All event a disability retiree's benefit is greater under service
Calculations
retirement.
Ability to flag a member's account when SDCERS has been
617 1.1.13 All All DRO
notified of a divorce (but no DRO).
Ability to update a member's account when a DRO is in review.
618 1.1.13 All All DRO
Ability to update a member's account when a DRO has been
619 1.1.13 All All DRO
approved.
Ability to Flag a member's account that a DRO is Pending or has
been approved (former spouse claiming in writing an interest in an
620 1.1.13 All All DRO account). Processing of benefits should not be allowed unless an
associated ex-spouse and the appropriate benefit divisions have
been made.
Ability to ensure that individuals that are retiring during a given
621 1.1.13 All All DRO month (i.e., requiring Board approval) are validated/checked
against those individuals that have a DRO on file
Ability to make appropriate benefit adjustments as necessary
622 1.1.13 All All DRO
based on the rules associated with a finalized DRO
Ability to support the appropriate allocation of a benefit to multiple
623 1.1.13 All All DRO
alternate payees as defined by a DRO
Ability to support the distribution of a member's benefit to an ex-
624 1.1.13 All All DRO spouse when the split benefit is only based on a portion of the
member's work hisory (i.e. the Brown Formula)
Ability to input the divisions specified by the DRO and the system
625 1.1.13 All All DRO will automatically perform split and calculations. Allow
adjustments for any pending purchase of service.
Ability to stop payments when the maximum amount has been
626 1.1.13 All All DRO
paid, and alert the payee that prior to the last payment.
Ability to set start and stop dates into the future for spousal or
627 1.1.13 All All DRO
child support orders.
Ability to provide a report of all spousal or child support orders
628 1.1.13 All All DRO
that are starting are stopping in the next 30 days.
Ability to track and support processing related to cases of “spousal
629 1.1.13 All All DRO support”, “child support”, etc in terms of deadlines, dates, etc.
Ability to “cross-reference” to another member‟s account (e.g.,
630 1.1.13 All All DRO spouse also within the retirement system) and alert user when a
DRO is being processed or is in place
631 1.1.13 All All DRO Abiltity to accommodate multiple DRO's for a single member
Ability to enter and display Domestic Relations Order (DRO)
632 1.1.13 All All DRO related information in cases where a member has been divorced
and a DRO is on file
Ability, upon receipt of additional DRO information, to append it to
the existing DRO if one is in process; initiate a new DRO process
633 1.1.13 All All DRO
if the prior DRO information is already either finalized or rejected
Ability to generate appropriate correspondence outlining the rights
634 1.1.13 All All DRO of individuals with respect to one or more DROs in place on a
member‟s account
635 1.1.13 All All DRO Ability to generate report of split benefit payments
Ability to link retiree accounts to all split payments and vice versa
636 1.1.13 All All DRO
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to monitor split benefit payment amounts and any impact at
637 1.1.13 All All DRO
member / alternate payee death
Ability to record and support instances where multiple, legitimate
638 1.1.13 All All DRO
DROs are placed against a member‟s account
Ability to provide a DRO 'Wizard' or worksheet that allows the user
639 1.1.13 All All DRO to enter the apportion the benefit and the system in turn
calculates.
If a Member's former spouse has been awarded a portion of the
Member's DROP Account by court order or an agreement that is
binding upon the Plan, the former spouse will receive his or her
interest in the account in one lump sum distribution when the
640 1.1.13 All All DRO
Member leaves DROP, or as soon as practicable after a final and
valid domestic relations order has been served on the Plan,
whichever comes later. No other benefit forms are available to the
Member's former spouse.
Ability to set-up pre-defined or user-defined ticklers alerting staff
641 1.1.13 All All DRO
of open DROs, pending follow-up.
Ability to input the variables specified by the DRO and the system
will automatically perform split and calculations. This should be
642 1.1.13 All All DRO allowed in the case where the retirement is in the future, or when a
member on Disability will be reaching normal retirement age.
643 1.1.13 All All DRO Abiltity to accommodate multiple DRO's for a single member
Ability to based a DRO calculation on the service retirement
644 1.1.13 All All DRO benefit, not the Disability benefit, in the case where a member is
receiving a Disability benefit.
Abililty to automatically generate correspondence to the member,
645 1.1.13 All All DRO 30 days in advance, when a benefit will be reduced due to a DRO.
Ability to calculate "community property" contributions and interest
646 1.1.13 All All DRO (i.e. total contributions/interest during marriage window)
Ability to support QDRO for a Refund where there are multiple
647 1.1.13 All All DRO
payments to be issued
Employer Ability to capture data from employers, on the employer
648 1.1.14 All All
Reporting transmittal, for members in the DROP program
Employer Ability to alert staff of the last and second to last payroll received
649 1.1.14 All All
Reporting based on a DROP member's retirement date.
Employer Ability to match employer report / transmittal to employer
650 1.1.14 All All
Reporting remittances / payments and alert user of mis-matches
Ability to notify user whenever employer reporting information is
Employer received for a person who has applied for retirement, received an
651 1.1.14 All All
Reporting initial benefit, or has had a final calculation of benefit performed
Employer Ability to prevent invalid or duplicate data from posting to the
652 1.1.14 All All
Reporting member‟s account
Ability to produce report comparing a member‟s current bi-weekly
salary to preceding bi-weekly salary and identifying, by employer,
Employer
653 1.1.14 All All instances were the information submitted violates SDCERS
Reporting
business rules (e.g., salary exceeds an acceptable parameter; no
salary reported;, etc.)
Ability to provide an audit trail of any adjustments in salary,
contributions, or service made to a member‟s account, including
Employer
654 1.1.14 All All the ability to detail a member‟s salary, contributions, and service
Reporting
by employer throughout the system and the member's history
Employer Ability to accept a payroll transmittal file containing member data
655 1.1.14 All All
Reporting submitted by employers on a pay period basis
Employer Ability to capture a member‟s hire date or termination date from
656 1.1.14 All All
Reporting employer transmittals
Employer Ability to capture comments or notes regarding an employer data
657 1.1.14 All All
Reporting file or is file is a supplemental
Ability to capture employer demographic information, employer
Employer
658 1.1.14 All All name, multiple contacts, multiple addresses, multiple e-mail
Reporting
addresses, and other pertinent information
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 50
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to capture historical rates and factors with effective dates
Employer
659 1.1.14 All All so that retroactive calculations use the appropriate figures
Reporting
Ability to capture user-defined rules to validate employer data.
Employer Error messages should be "editable" by SDCERS without
660 1.1.14 All All
Reporting progamming to avoid the inability to modifty "cryptic" messages
that an end user does not understand
Ability to capture user-maintainable parameters to control service
Employer
661 1.1.14 All All credit allocation based on (the method of Service Credit accrual to
Reporting
be determined)
Ability to capture user-maintained tables for employer and
employee contribution rates, each rate having a corresponding
Employer
662 1.1.14 All All effective date based on member‟s age of entry and to perform
Reporting
validations against employer reported data based on the
appropriate effective dates.
Ability to capture, track, and report member personnel status
codes (Hire Date, Re-Hire, Leave Without Pay, Terminate,
Employer
663 1.1.14 All All Suspension, etc.) from employer reports (as well as “manual” user
Reporting
input); must include capture and tracking of status code start / end
dates
Ability to generate a correspondence to employer and employee
Employer
664 1.1.14 All All regarding any adjustment made by SDCERS staff to salary,
Reporting
contributions, and service
Ability to generate a report presenting summaries of exceptions
Employer for each employer that will need to be corrected, including the
665 1.1.14 All All
Reporting ability to re-generate the report after corrections have been made
Employer Ability to print a report of all members being reported who have no
666 1.1.14 All All
Reporting enrollment application on file
Employer Ability to reject all negative transactions received on an
667 1.1.14 All All
Reporting employer‟s wage and contribution report
Ability to check employer entry and termination dates against
Employer
668 1.1.14 All All employee service records to insure that service credited is within
Reporting
the participation period of the employer
Ability to post (when there are individual records with errors) all
the validated member records and suspend those member
records containing errors and generate a report and save for later
Employer repair; OR ability to capture changeable threshold parameters
669 1.1.14 All All
Reporting based on the number of errors encountered; X records with errors
prevents posting of the entire report; Y prevents only erroneous
records from posting; a user (not programmer) maintained
parameter is required
Ability to accommodate employer-reported data adjustments to
prior periods as well as information for the current period;
Employer
670 1.1.14 All All adjustments must be “post-able” at either the agency level or the
Reporting
employee level, whichever is appropriate for the type of
adjustment being submitted
Ability to accommodate multiple employment status codes (full-
Employer time salary, full-time hourly, part-time salary, part-time hourly, part-
671 1.1.14 All All
Reporting time per diem, etc.) for a member employed by one employer or
multiple employers
Ability to accommodate those cases where the employer reports
adjustments for specific individuals over an extended period of
Employer time (example: John Doe should have been reported with $50
672 1.1.14 All All
Reporting contributions and not $40 for the past 24 months; thus $10 will
continue to be reported as an adjustment over the next 24
months)
Ability to apply deduction identified in the wage and contribution
Employer
673 1.1.14 All All report against predefined purchase of service balances.
Reporting
Employer Ability to assign an “effective” period(s) to employer submitted
674 1.1.14 All All
Reporting data
Ability to automatically calculate the contribution that is due from
Employer
675 1.1.14 All All the employer by contribution type and by plan type and provide a
Reporting
summary of amounts due by each type identified
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 51
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically create appropriate general ledger
Employer
676 1.1.14 All All transactions for employer based on employer reports and related
Reporting
transactions.
Ability to classify employer data errors according to their severity
Employer
677 1.1.14 All All (with posting of data permitted for less severe conditions, but
Reporting
posting suspended for critical errors)
Employer Ability to correct all employer-reported data by manual entry,
678 1.1.14 All All
Reporting providing an audit trail of all such corrections
Ability to display any adjustment made in employee‟s salary,
Employer
679 1.1.14 All All contributions, and service and display those adjustments at both
Reporting
the summary level and the detailed transaction level
Employer Ability to flag members without any wages or contributions
680 1.1.14 All All
Reporting reported for user investigation
Employer Ability to reject a transaction being posted to a members account
681 1.1.14 All All
Reporting that is a non-qualifying member
Employer Ability to maintain year-to-date balances of total employee
682 1.1.14 All All
Reporting contributions for each employer
Ability to process different employer submitted information (salary,
Employer
683 1.1.14 All All contributions, and service) with various reporting frequencies
Reporting
(currently bi-weekly)
Ability to provide a real-time processing, validation, and error
reporting of employer reports including real-time summary,
Employer
684 1.1.14 All All reconciliation, and out-of balance notifications of any data file
Reporting
received from an employer, including data file totals and number
of detail records
Employer Ability to provide an edit for concurrent time (i.e., an employee
685 1.1.14 All All
Reporting contributing in two places), which is not allowed
Ability to provide front-end validation that only one period of
Employer
686 1.1.14 All All wages and contributions is being reported or ability to accept
Reporting
employer report covering multiple periods
Ability to provide front-end validations on SSN's, agency numbers,
Employer
687 1.1.14 All All duplicate names, blank fields, negative numbers, dates, etc.
Reporting
Ability to provide front-end validations to determine whether
Employer
688 1.1.14 All All reporting dates have already been posted on a member level, and
Reporting
if so, alert user to investigate
Ability to reconcile the total amount of member contributions and
Employer
689 1.1.14 All All employer portions plus any adjustments to the total made by the
Reporting
employer
Ability to re-execute data validations and re-calculate data file
Employer
690 1.1.14 All All totals after a correction is made or records have been created or
Reporting
deleted, subject to SDCERS internal audit controls
Ability to retrieve and review prior wage and contribution reports
Employer
691 1.1.14 All All as reported by the employer including the means and media by
Reporting
which it was reported
Employer Ability to reverse the processing of wage and contribution reports
692 1.1.14 All All
Reporting that were submitted by an employer in error
Ability to support and track the following dates relating to employer
Employer
693 1.1.14 All All wage and contribution reports: date submitted, date
Reporting
processed/posted and pay period date and payday date
Employer Ability to support the lowest level of detail in the member account
694 1.1.14 All All
Reporting based on the employers payroll frequency.
Ability to support the processing of multiple employer reporting
Employer
695 1.1.14 All All transactions for a given person in a given time period to handle
Reporting
standard pay, overtime, extra-curricular, etc.
Ability to tie contributions posted to the system to a payroll period
Employer
696 1.1.14 All All ending date and update employee salary history for the
Reporting
appropriate month and year
Ability to verify that a member is enrolled with an employer before
accepting member wage and contribution data from that employer,
Employer
697 1.1.14 All All while retaining the ability to identify new members (and
Reporting
automatically trigger enrollment workflow) when first reported by
an employer
Employer Ability to provide employer self-service capabilities that allows
698 1.1.14 All All
Reporting updates to member contribution and wage related data
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 52
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to kickoff an enrollment workflow when a new member is
Employer
699 1.1.14 All All transmitted on the employers tansmittal file and not currently
Reporting
recorded in the LOB
Employer The ability to provide a testing and training area for the WEB self
700 1.1.14 All All
Reporting service functions of the employer.
The ability for employers to access the forms library (forms
Employer
701 1.1.14 All All appropriate for employer to see) via the web and prefill when
Reporting
logged into the secure site.
Employer Ability to include a wage and contribution file format consistent
702 1.1.14 All All
Reporting with SDCERS defined specifications
Employer Ability for the system to interface and/or exchange information with
703 1.1.14 All All
Reporting the Plan Sponsor's payroll and human resource system
Ability for the system to not only handle prior period adjustments;
but automatically document the reason / cause for the adjustment
Employer
704 1.1.14 All All in an end-user note. Similar to existing (PGAN and PGDAN) end-
Reporting
user notes currently maintained in an Access database for each
payroll period.
Employer Ability to support both new transmittal transactions and adjustment
705 1.1.14 All All
Reporting transactions within one transmittal file
Ability to support members with foreign addresses (i.e.. members
Employer
706 1.1.14 All All on LWOP, etc) and their employer continues to report them and
Reporting
their foreign address
Ability to support unlimited transaction types for the transmittal file
Employer
707 1.1.14 All All such as regular, adjustments, Leave Without Pay (LWOP), Long-
Reporting
term Disability (LTD), etc
Employer Ability to support “plan to plan” transfer functionality when
708 1.1.14 All All
Reporting members move between SDCERS plans
Ability to adjust and/or flag PSC payment plans where a member
Employer
709 1.1.14 All All does not make a payment in a pay-period via payroll deductions
Reporting
as part of the transmittal process
Ability to determine the last payment date and last payment
Employer
710 1.1.14 All All amount for purchases made via transmittal; as well as
Reporting
communicate and process that payment when made
The ability to add a new plan, assign members to that plan
Employer (typically based on enrollment date or employee type). The plan
711 1.1.14 All All
Reporting should have associated contribution rate rules incorporated.
Employer The Abililty to modify (by a system administrator) error/exception
712 1.1.14 All All
Reporting message text to be more descriptive
Ability to stage an employer transmittal, review errors/exceptions
Employer and make corrections before posting any record on the transmittal.
713 1.1.14 All All
Reporting If changes are made to the original transmission those changes
should be tracked/audited
Ability to provide a data dictionary for all factor tables used in the
Employer
714 1.1.14 All All system and maintainable by SDCERS and their relationships.
Reporting
The annual compensation of each Member taken into account in
determining benefits or contributions for any plan year beginning
Employer
715 1.1.14 All All on or after January 1, 2002, may not exceed $200,000, as
Reporting
adjusted for cost-of-living increases in accordance with Internal
Revenue Code Section 401(a)(17)(B).
Employer Ability to determine the payroll reporting file layout based on
716 1.1.14 All All
Reporting SDCERS specifications.
Employer Ability to not allow monies to post to an account to a member who
717 1.1.14 All All
Reporting has a terminated/refunded status
Abiltity to provide a secure portal for employer posting of
Employer
718 1.1.14 All All employer wage and contribution reports and related adjustments.
Reporting
Employer Ability to record Current member contributions as pre-tax
719 1.1.14 All All
Reporting
Ability to identify each employee for whom wages and
Employer contributions are reported by the employer on an employer
720 1.1.14 All All
Reporting transmittal, but for whom no enrollment information has been
received
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 53
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to capture employer demographic information and updates,
Employer including multiple contacts, multiple addresses, multiple e-mail
721 1.1.14
Reporting addresses, and other pertinent information through the employer
web self-service functions.
The ability to provide employer reporting web self service features
Employer that supports self-service payroll transmittal uploads and
722 1.1.14
Reporting validation along with a work area/utility to manually repair invalid
records
The ability to provide utilities for employers to extract a file of data
updates (by date range) to member records reflective of
Employer
723 1.1.14 contribution rate changes, DROP entrance, and purchase of
Reporting
service payment elections (i.e. replace the current PADE
database)
The ability to for the employer to view validation messages for a
Employer payroll transmittal file via the self-service web portal interface or
724 1.1.14
Reporting via running a report listing all messages by member record. The
report/views should be filterable by severity.
Ability to provide fully Web-enabled employer “self-service” in
Employer
725 1.1.14 submitting data, receiving feedback on the validity of that data,
Reporting
and making needed corrections with near 24x7 availability
Ability to include the submission of updated member demographic
data through the web wage and contribution filing process and
Employer under control of applicable business rules, be used to
726 1.1.14
Reporting automatically update member demographic information previously
submitted (e.g., address, phone number)
Employee contribution rates are based on the Member's age at
727 1.1.15 ALL All Contributions the Member's nearest birthday on the Member's date of entry into
this Plan.
The minimum Employee Contribution rate is the rate for a Member
APA/ entering this Plan at age 20. The maximum Employee
728 1.1.15 General Contributions
UPD Contribution rate is the rate for a Member entering this Plan at age
59.
The Airport Authority can pick-up a portion of Employee
APA/ Contributions as permitted by Internal Revenue Code Section
729 1.1.15 All Contributions
UPD 414(h)(2). The contributions are categorized as employee
contributions but the member cannot elect to deferr or refund.
If the Member has less than 5 years of Service Credit (or 10 for
City), the Member may leave all of the
Member's Accumulated Contributions with this Plan to:
730 1.1.15 All All Contributions (1) maintain Service Credit if the Member is re-employed at a later
date, or
(2) establish reciprocity with a reciprocal agency.
If the Member has 5 (or 10 for city) or more years of Service Credit
but does not yet meet the age and service requirements for a
731 1.1.15 All All Contributions service retirement, then the Member may become a Deferred
Member by leaving his or her. Accumulated Contributions with this
Plan and retiree when first eligible
Every Member will make Surviving Spouse or Domestic Partner
Contributions as part of the Member's Employee Contributions.
The Plan will calculate the Surviving Spouse or Domestic Partner
732 1.1.15 ALL All Contributions
Contributions as a percentage of Employee Contributions, or such
other percentage as determined by the Administrator.
The Member and the Airport Authority will stop making Employee
733 1.1.15 All All Contributions Contributions and Employer Contributions to this Plan for the
Member on the day the Member enters DROP.
Additional Contributions may only be made by payroll deduction,
734 1.1.15 City All Contributions and may not exceed during any pay period the amount of normal
contributions for such pay period.
Contribution Rates are set for a fiscal year. (they must be table
735 1.1.15 All All Contributions
based, allowing easy update by the authorized end user)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 54
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
A member's age as of their original enrollment date will remain in
736 1.1.15 All All Contributions effect as a basis for contribution rate determination until a change
in membership category.
When an inactive member becomes active again through re-
employment or reclassification to an employment category making
them again eligible for membership, the Member‟s normal rate of
737 1.1.15 All All Contributions contribution will be based upon an adjusted age at entry,
comprised of the Member's original age at entry in SDCERS, plus
an age adjustment equal to the period of time the member was
inactive
A member not working or now in a non-eligible position, with
738 1.1.15 All All Contributions
contributions on account is considered "inactive"
A members funds can be forfeited and credited to the
739 1.1.15 All All Contributions Miscellaneous Revenue Account of the appropriate plan sponsor
of the member.
The contributions shall be deducted by the plan sponsor and shall
740 1.1.15 All All Contributions be transferred to the Retirement System for crediting to each
individual general member‟s account.
Additional contributions may be changed or discontinued at any
time, but may not be withdrawn except upon termination of
741 1.1.15 City All Contributions membership and then only in the event the employee
withdraws all of his normal and additional accumulated
contributions.
The Board, based upon the advice of the Actuary, will periodically
adopt by Rule the rate of contribution of each Safety Member
according to the age at the time of entry
742 1.1.15 City Safety Contributions
into the Retirement System in compliance with federal law. These
rates will be contained in the operating Tables furnished to the
Board by the System's Actuary.
The normal rate of contribution established for age 49 is the rate
for any safety member who has attained a greater age before
743 1.1.15 City/UPD Safety Contributions entrance into the Retirement System, and that established for age
20 is the rate for any safety member who enters the Retirement
System at a lesser age.
The Board credits interest to the contribution accounts of
744 1.1.15 All All Contributions Members at a rate determined by the Board, compounded at
each June 30th.
The City will withhold from the wages or salary of a Elected Officer
who becomes a Member of this System 8% of his or her Base
Compensation, which will be deposited in the Retirement Fund
and credited to the individual Member‟s account. The employee
contribution rate will also be 8% of Base Compensation for any
purchase of prior service as an Elected Officer Member.
Legislativ
745 1.1.15 City Contributions Beginning on December 30, 1988, each Elected Officer Member
e
will contribute an additional 0.40% of his or her Base
Compensation to pay for the high one–year basis for Final
Compensation. Beginning on July 1, 2001, each Elected Officer
Member will contribute an additional 0.49% of his or her Base
Compensation as a result of the Corbett Settlement.
Member Hire Date, Age, Plan (i.e. Airport, Port [UPD], City), Plan
Group (i.e. General, Saftey), and Member Type (e.g. Classified,
746 1.1.15 All All Contributions
Unclassified, Andrecht, Standard, Executive) determine member
contribution rates and employer offsets.
Contribution rates are on a graduated scale (table) base on age at
APA/ hire, and basis date. The first $400 of wages per month are offset
747 1.1.15 All Contributions
UPD with a different contribution rate than wages > $400
Employer offset contributions are determined by the plan group of
all members (i.e. Safety or General). These rates may change
748 1.1.15 All All Contributions
over time and are often "collectively bargained" and hire date
based.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 55
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
A Member's Employee Contribution is determined by multiplying
the Member's Base Compensation by a rate based on the
749 1.1.15 All All Contributions Member's age at the Member's nearest birthday on the Member's
effective date of membership with the Plan or its predecessor,
plan
A Miscellaneous Member's Employee Contributions is determined
by multiplying the Miscellaneous Member's Base Compensation
Miscellan
750 1.1.15 UPD Contributions by a rate based on the Miscellaneous Member's age at his or her
eous
nearest birthday on the first day of his or her sixth year of UPD
employment.
The minimum Employee Contribution rate is the rate for a Member
entering this Plan at age 20. The maximum Employee
751 1.1.15 City/UPD Safety Contributions
Contribution rate is the rate for a Member entering this Plan at age
49.
If the Member has less than 5 years of Service Credit, the Member
may leave all of the Member's Accumulated Contributions with the
Plan to:
752 1.1.15 UPD All Contributions (1) maintain Service Credit if he or she is re-employed by the UPD
at a later date, or
(2) establish reciprocity with a reciprocal agency.
If the Member or Miscellaneous Member has five or more years of
Service Credit, the Member or Miscellaneous may become a
Deferred Member by leaving his or her Accumulated Contributions
with the Plan. Subject to the provisions of Division 4, a Deferred
753 1.1.15 UPD All Contributions Member is eligible to retire when the Deferred Member meets the
age requirement in place when the Deferred Member left UPD
employment, and will receive the level of benefits in place on the
day the Deferred Member terminated UPD service.
A Full-time Employee must participate in this Plan as a condition
of employment. A Part-time Employee is not eligible to participate
APA/ in this Plan. A retired City, UPD, or Airport Authority employee, but
754 1.1.15 All Enrollment
UPD the employee is not eligible to participate in this Plan as a Member
while the employee is receiving retirement benefits from this Plan.
Members who terminate service other than by death or service
retirement with less than ten (10) years of creditable service shall
755 1.1.15 City All Enrollment
receive a refund of their contributions and any interest
accumulated thereon
Members who terminate service other than by death or service
retirement with ten (10) or more years of creditable service may, in
756 1.1.15 City All Enrollment
lieu of a refund of their accumulated contributions, elect to receive
a service retirement allowance
Every Elected Officer may become a Member of this System if he
Legislativ
757 1.1.15 City Enrollment files with the Board a written election to become a Member.
e
Ability to ensure that data that exists in the Plan Sponsor's payroll
758 1.1.15 All All Enrollment / HR system (i.e., SAP) can be used within the new LOB system to
enroll members.
Ability to capture the enrollment of new employees, transferring
759 1.1.15 All All Enrollment employees, employees returning to service, returning from a
furlough, or returning from a leave of absence.
Ability to assign / associate members to the appropriate retirement
760 1.1.15 All All Enrollment plan, corresponding contribution rate, coverage, and class based
on age and entry-based eligibility rules.
Ability to support different enrollment rules pertaining to different
761 1.1.15 All All Enrollment time periods and to accommodate members who are “grand-
fathered in” based on those rules.
Ability to identify a break in service, and leave's of absence and
762 1.1.15 All All Enrollment
exclude the break from service calculations
Ability to perform validations on enrollment records in “real-time”
763 1.1.15 All All Enrollment and provide the ability to correct and re-validate in "real-time"
764 1.1.15 All All Enrollment Ability to enroll or re-enroll members using the same process
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 56
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to distribute enrollment-related forms (welcome
correspondence, enrollment application, beneficiary nomination,
765 1.1.15 All All Enrollment
etc.) initiated based on creation of a new member record.
Ability to print a report of all members without an enrollment
766 1.1.15 All All Enrollment
application on file.
Ability to produce a member‟s employer history information in a
767 1.1.15 All All Enrollment
single report.
Ability to produce a member‟s plan history information in a single
768 1.1.15 All All Enrollment
report.
Ability to provide an error message when an enrollment record is
769 1.1.15 All All Enrollment received for an individual currently receiving a monthly pension
benefit
Ability to use an established employee ID number for members.
770 1.1.15 All All Enrollment
Ability to create, revise, display and print members‟ information
including but not limited to the following: name, address, Social
771 1.1.15 All All Enrollment
Security number, date of birth, employment date, employment
details, membership class, etc.
Ability to store and retrieve an incomplete enrollment and (once
772 1.1.15 All All Enrollment the additional information is received from either the member or
employer) update the record.
Ability to update member demographic information while
773 1.1.15 All All Enrollment
processing an enrollment.
774 1.1.15 All All Enrollment Ability to validate against enrollment eligibility requirements.
Ability to track information regarding the member‟s classification
775 1.1.15 All All Enrollment
or job group within the plan.
Ability to accrue, calculate, and store Service Credit within the new
system and eliminate the continuous reliance on a separate Excel
776 1.1.15 All All Enrollment
spreadsheet (CSR) to correctly calculate Service Credit.
Ability to correctly calculate contribution rates within the new
system and eliminate the continuous reliance on a separate Excel
777 1.1.15 All All Enrollment
spreadsheet (CBD) to calculate Contribution Basis Date.
Ability to store, track, and monitor those members with “lost time”
778 1.1.15 All All Enrollment – i.e., non reporting pay-periods so as to calculate service credit
correctly.
Proof of Age must be submitted to SDCERS within six months of
joining (enrollment date). If the Member fails to submit acceptable
evidence of age within the stated time, the Board will assess
retirement contributions at the highest percentage rates indicated
by the System's actuary until the required evidence is submitted.
779 1.1.15 All All Enrollment
Once submitted, an adjustment to the Member‟s contribution age-
rate will be made at the beginning of the next payroll period. Any
excess contributions paid will be retained by the Retirement
System in the employee's contribution account
Membership in the Retirement System shall be compulsory and a
780 1.1.15 City All Enrollment condition of employment for all members of the classified and
unclassified service.
Effective July 1, 1991, employees in the Classified Service are
required to join the Retirement System on the date of their
781 1.1.15 City All Enrollment employment. Employees in the classified service paid on an
hourly basis are not eligible for membership in the Retirement
System.
Salaried employees in the classified service including those
working one–half(1/2) or three–quarter (3/4) time are eligible for
and shall become members of the Retirement System.
782 1.1.15 City All Enrollment
Retirement benefits shall accrue to the above eligible members in
the same proportion to full benefits as their service relates to the
service of a full time member.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Effective August 11, 1993, employees in the unclassified service
are required to join the Retirement System on the date of their
employment providing they are employed one–half (1/2),
783 1.1.15 City All Enrollment three–quarter (3/4) or full–time. Upon joining the System, they
shall receive all the privileges and benefits afforded other
members and shall be bound by all regulations governing such
membership.
The Participant's entry age at the time the Participant originally
enrolled in a qualifying plan will remain in effect when the
Participant moves between qualifying plans or service categories,
784 1.1.15 All All Enrollment
provided there is no break in service and the Participant leaves
his or her contributions on account with each such plan.
Ability to apply system / plan / group specific standards and
785 1.1.15 All All Enrollment
conditions in event of return to work
Ability to automatically inform users when a retiree decides to
“return to work” (re-enrolls) and provide retirement information (for
786 1.1.15 All All Enrollment each group / plan / system from which member retired) to ensure
that the member adheres to the “return to work” requirements
Ability to determine, for a member, if a prior retirement exists and
787 1.1.15 All All Enrollment what the status of that retirement is at the time of re-employment
or return to work
Ability to identify if a member has service in multiple SDCERS
788 1.1.15 All All Enrollment plans/groups when returning to work to be sure to process the
correct account
Ability to generate a correspondence to retired member returning
789 1.1.15 All All Enrollment to work to request repayment of retirement benefits previously
paid
Ability to allow any person who has retired may be employed in a
position requiring special skills or knowledge, as determined by
the appropriate appointing authority, for a period not to exceed 90
working days in any one fiscal year and may be paid for such
employment. Such employment shall not operate to reinstate the
person as an active member of this
790 1.1.15 All All Enrollment
System and no deductions shall be made from his or her salary as
contributions thereto; nor shall said person, as a result of such
limited duty, be considered an eligible employee for purposes of
the City‟s Supplemental Pension Savings Plan or accrual of
annual leave.
Ability to enroll members through data included in the employer
791 1.1.15 All All Enrollment
payroll transmittal file
Ability to calculate service automatically upon posting of new
792 1.1.15 All All Service Credit transactions such as employer reports, service credit adjustments,
and service credit purchases.
A Member cannot receive service credit under more than one
793 1.1.15 All All Service Credit
SDCERS-administered retirement plan at one time.
The following shall not be considered as breaking the continuity of
service:
(a) A temporary layoff because of an illness or for purposes of
economy, suspension or dismissal followed by reinstatement or
reemployment within one year.
(b) A leave of absence followed by reinstatement or reemployment
within one year after the termination of the leave of absence.
794 1.1.15 City All Service Credit (c) A resignation to enter, followed by entrance into, the armed
forces of the United States, followed by reemployment by the City
within six months after the termination of such service.
(d) Resignation of a member who has elected in writing to come
within the provisions of Sections 24.0206 and 24.0306, followed
by reemployment before withdrawal of any accumulated
contributions.
Ability to integrate cash receipts with the Dynamics Bank module
795 1.1.16 All All Cash Receipts
to facilitate bank reconciliation.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 58
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to ensure member account transactions are reflected in the
GL integration, but prevent duplication of cash receipt transactions
796 1.1.16 All All Cash Receipts
in the event they were already integrated with the Dynamics bank
module.
Ability to process accounts receivable, cash receipts, cash
payments and transfer transactions and pass them to the GL
797 1.1.16 All All Cash Receipts
system according to the GL system‟s chart of accounts and by
user defined timeframes
Ability to ensure that, if one of the business areas enters a cash
798 1.1.16 All All Cash Receipts receipt, then another business area cannot enter the same cash
receipt
Ability to capture both memberdata at the plan level, with the
799 1.1.16 All All Cash Receipts
ability to roll-up as necessary
Ability to capture cash receipt information, whether via ACH, wire
800 1.1.16 All All Cash Receipts
transfer, lock-box, check, etc.
Ability to generate an insufficient funds correspondence to
801 1.1.16 All All Cash Receipts
member
Ability to default the cash receipt transaction date to today‟s date
802 1.1.16 All All Cash Receipts
(to eliminate need for user entry in most cases)
Ability to automatically match funds received to the correct
803 1.1.16 All All Cash Receipts
employee
Ability to match cash receipt information relating to incoming funds
804 1.1.16 All All Cash Receipts
with corresponding receivable records
Ability to process cash receipts resulting from the reversal of a
805 1.1.16 All All Cash Receipts
disbursement
Ability to process receipts (cash, checks, etc.) from both
806 1.1.16 All All Cash Receipts
organizations and individuals
Ability to inetegrate all cash receipts between the pension solution
807 1.1.16 All All Cash Receipts and GL and create the appropriate debit and credit transactions.
Funds Ability to process year end payroll reporting for fiscal and/or
808 1.1.16 All All
Management calendar year
Ability to handle and apply both fiscal year end (June) and
Funds
809 1.1.16 All All calendar year end (December) closing as it relates to benefit
Management
calculation and payroll
Ability to create both credit and debit transactions to more than
Funds one account per transaction (based on a mapping to the
810 1.1.16 All All
Management SDCERS General Ledger Chart of Accounts - by plan) and
specify those accounts in an administrative table.
Ability to modify provide an output file for integration with the
Funds
811 1.1.16 All All General Ledger. The Format of this output should be modifiable
Management
by an administrative user.
Ability to support a preservation of benefits fund and identify when
Funds
812 1.1.16 All All members must begin receiving payment from the fund based on
Management
the 415 limitations
Ability to ensure integrity between new benefit transaction types
Funds and corresponding general ledger accounts. When a new
813 1.1.16 All All
Management transaction type is established it cannot be used until the
corresponding accounts are established.
Ability to process „repayment‟ transactions in trial mode, view
Funds
814 1.1.16 All All results, make corrections, if necessary, and then run in final/post
Management
mode.
Ability to generate a Fund Transfer Reconciliation, i.e., a listing of
Funds
815 1.1.16 All All any funds that may have been transferred from one account to
Management
another or one fund to another
Ability for a member record to have money split among two
Funds
816 1.1.16 All All retirement plans/funds according to work history in each fund
Management
"blended benefits".
Ability, if a member transfers plans/funds for the user to determine
Funds if funds should or should not be transferred and adjust the system
817 1.1.16 All All
Management and produce a corresponding GL interface file accordingly.
Funds Ablility to allocate the benefit liablility and payments to the
818 1.1.16 All All
Management appropriate plan/fund in the even of a "blended benefit"
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 59
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to import a file from the bank containing check status and
Funds
819 1.1.16 All All update the status of the payment record (e.g., cleared,
Management
suspended, open)
Funds Ability to support multiple bank accounts and separate bank
820 1.1.16 All All
Management account reports based on types of benefit.
Ability to provide various reconciliation controls to ensure that last
Funds
821 1.1.16 All All month‟s member balance plus any member activity during the
Management
month equals this month‟s member balance
Funds Ability to prevent or make impossible issuing a refund to a
822 1.1.16 All All
Management member that is in excess of their current account balance.
Funds Ability to capture and maintain interest rate tables (i.e., purchase
823 1.1.16 All All
Management of service, member account interest, etc.)
Ability to provide an export process to the existing accounting
package that will produce a data file in a format compatible with
Funds
824 1.1.16 All All the accounting system and shall not require any manual alteration
Management
of the file (e.g., opening the file in Excel and changing values
therein)
Ability to administer a user-defined frequency for the export
Funds
825 1.1.16 All All process to the accounting system (i.e., daily, weekly, monthly, etc)
Management
Ability to adhere to Governmental Accounting Standards Board
Funds
826 1.1.16 All All (GASB) statements and Generally Accepted Accounting
Management
Principles (GAAP)
Ability to adjust an account to prevent out-of-balance conditions
Funds
827 1.1.16 All All including a reason code and an explanation of historical
Management
transactions
Funds Ability to capture and maintain contribution rates by retirement
828 1.1.16 All All
Management system
Funds Ability to record that a check received from a member has
829 1.1.16 All All
Management insufficient funds and take corrective business actions
Ability to distinguish cash versus non-cash financial transactions
Funds
830 1.1.16 All All (i.e., interest, miscellaneous credits to member's account, etc.)
Management
Funds Ability to distribute incoming funds to more than one receivable
831 1.1.16 All All
Management record for the same member if appropriate
Funds Ability to identify those members that are eligible for account
832 1.1.16 All All
Management interest posting, calculate, and apply interest accordingly
Ability to interface to the existing chart of accounts with sufficient
Funds flexibility to maintain that interface should the chart of accounts
833 1.1.16 All All
Management change and to allow for the creation of new systems, funds, plans,
etc.
Funds Ability to maintain a history of purged accounts
834 1.1.16 All All
Management
Funds Ability to provide a detailed history of all transactions processed
835 1.1.16 All All
Management
Funds Ability to provide seamless integration with the existing accounting
836 1.1.16 All All
Management software
Ability to query on financial transactions based on SSN, payment
Funds
837 1.1.16 All All types (including personal checks), check number, etc.
Management
Funds Ability to recognize and track overpayments and establish a
838 1.1.16 All All
Management corresponding receivable
Funds Ability to support the ABA standards, procedures, codes in use,
839 1.1.16 All All
Management etc.
Funds Ability to suspend interest accrual for members who are not
840 1.1.16 All All
Management vested and have been inactive for XX years
Funds Ability to calculate and post interest to members‟ accounts on a
841 1.1.16 All All
Management monthly or annual basis based on plan provisions
Ability to change compounding frequency (e.g. daily, monthly,
Funds
842 1.1.16 All All quarterly, annually, etc.); interest compounding frequency must be
Management
table driven and user updateable
Ability to prevent the operator from unintentionally exporting the
Funds same transactions to accounting system more than once while not
843 1.1.16 All All
Management precluding the operator from exporting the data again to replace a
corrupted export file
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 60
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to track transactions exported to the accounting system
Funds
844 1.1.16 All All back to the source transaction(s) through an extract date, a batch
Management
number or other relevant identifier.
Funds Ability to adjust and reverse any/all transactions generating
845 1.1.16 All All
Management appropriate audit trail information being generated
Funds Ability to produce existing financial reports; along with the
846 1.1.16 All All
Management capability to create adhoc reports as needed
Funds Ability to sort or filter all reports based upon retirement plan/fund.
847 1.1.16 All All
Management
Ability to generate a GL Mapping Report, i.e., a report / matrix
Funds
848 1.1.16 All All listing the line-of-business transactions and their corresponding
Management
GL transaction
Ability to define new transaction types at the user-level via a table
Funds
849 1.1.16 All All driven parameter and ensure that they are appropriately applied
Management
throughout the application and GL
Ability to ensure, for all funds, that member reserves as indicated
Funds in the pension solution database are continuously in agreement
850 1.1.16 All All
Management with the general ledger reserve balances for same
Ability to interface with the existing accounting package to export
Funds transaction detail to the GL in sufficient detail such that all
851 1.1.16 All All
Management deductions are accommodated (i.e., pension benefits “gross to
net”)
Ability to process collected GL postings according to a changeable
Funds
852 1.1.16 All All user-defined frequency parameter (daily, weekly, monthly, etc.)
Management
Ability to provide a defined and structured matrix mapping line-of-
Funds
853 1.1.16 All All business transactions to their corresponding GL transactions and
Management
the appropriate accounts
Ability to support a defined date format and ensure the consistent
Funds synchronization of various dates (business date, transaction date,
854 1.1.16 All All
Management effective date, etc.) between the LOB and GL systems
In accordance with Internal Revenue Code Section 415(m), the
POB Plan is established solely to provide Retired Members and
Funds
855 1.1.16 All All their Beneficiaries that part of their annual benefit otherwise
Management
payable under this Plan that exceeds the limitations imposed by
Internal Revenue Code Section 415.
Participation in this preservation of benefit Plan is limited to those
Funds Members of the Retirement System whose benefits at the time of
856 1.1.16 All All
Management payment are reduced by Section 415 of the Code.
A Preservation of Benefit Plan ("POB Plan") is established for
Retired Members, separate and apart from the regular plan (APA,
Funds UPD, City) to preserve the benefits otherwise earned by Retired
857 1.1.16 All All
Management Members to the extent their benefits are reduced by the limitations
imposed by Internal Revenue Code Section 415.
Participation in this preservation of benefit Plan shall commence
Funds as of the first date on which benefits limited by section 415 of the
858 1.1.16 All All
Management Code are payable to the Member from the Retirement System.
Participation in this preservation of benefit Plan Plan shall cease
Funds on the first date on which benefits payable from the Retirement
859 1.1.16 All All
Management System to the Member are no longer reduced by
Section 415 of the Code.
A Member‟s beneficiary shall receive benefits under the
Preservation of Benfits Plan on the first date on which the benefits
payable to the beneficiary from the Retirement System are limited
Funds
860 1.1.16 All All by section 415 of the Code. The benefits received under this Plan
Management
by a Member‟s Beneficiary shall cease on the first date on which
the benefit is no longer reduced by Section 415 of the Code.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 61
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The benefit under this preservation of benefit Plan shall be the
difference between the benefit that would be payable to the
Funds Member under the Retirement System, if it were not
861 1.1.16 All All
Management reduced by Section 415 of the Code, and the benefit actually
payable to the Member, as reduced by Section 415 of the Code.
The benefit under this preservation of benefit Plan shall not be
subject to execution, garnishment, attachment or any other
Funds
862 1.1.16 All All process of any court with respect to a participant or beneficiary
Management
under this Plan except to the extent permitted by California Code
of Civil Procedure Section 704.110.
Ability to provide various controls to ensure accuracy, as an
Funds
863 1.1.16 All All example: ensure that money already entered for a given entity, for
Management
a specific time period cnanot be reentered.
Funds Ability to accomodate the addition of one-time special subsidies
864 1.1.16 All All
Management
Ability to configure GUI field labels to correspond with terminology
865 1.1.17 All All General
used by SDCERS
Ability to print all bulk correspondence so that window envelopes
866 1.1.17 All All General can be used and no other information appears in the window (i.e.
account informaiton/ssn).
Ability to provide “user / staff notification” when certain jobs are
running (or) are about to be run or a way to “freeze” certain
867 1.1.17 All All General
transactions from occurring during batch jobs / year-end
processing
Ability to provide needed summary reports and detailed reports for
868 1.1.17 All All General
year-end close activities
Ability to perform year-end close jobs; as well as other high-
869 1.1.17 All All General
volume processing jobs, in a realistic processing timeframe
Ability to default a member's Plan in every screen where the Plan
field is displayed. For beneficifiaries, DROs, etc, the Plan would
870 1.1.17 All All General auto-default to the member's most current Plan. Also, do not
allow completion of set-up until a Plan has been selected.
Ability to ensure that duplicate SSNs cannot be used (i.e. prevent
871 1.1.17 All All General entry of a member record with the same SSN as already on file)
Ability to enforce edits on addresses based on postal regulations
and have those edits prompt users to follow the standard prior to
successful update; also if a user enters a zip code, the system will
pre-fill the corresponding city and state (and allow overwriting of
872 1.1.17 All All General
same without validation against the ZIP code); the system will
ensure synchronization so if a user enters (St., Street, street or st.)
the system will convert it to a single standardized format
Ability to capture, maintain, inquire and display multiple
873 1.1.17 All All General transactions (address, employment information, etc.) of the same
type with effective dates
Ability to provide a valid / invalid address checkbox for a employer
and person addresses and if the address is marked invalid – track
all correspondence that should have been sent until a valid
874 1.1.17 All All General
address is known and then generate all the past correspondence
(pending user approval) to the new valid address
Ability to support multiple phone numbers (including foreign) that
875 1.1.17 All All General are date sensitive; dates for each number can be participant
defined and updated
Ability to capture and accept digital signatures that conform to
876 1.1.17 All All General
federal and state statutes
877 1.1.17 All All General Ability to capture annotations on correspondence
Ability to capture updates to the Knowledge Management
878 1.1.17 All All General Repository (frequently asked questions, standard problems and
responses, and other ad hoc information)
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to capture user-entered, free form notes on contacts with
SDCERS customers (i.e., capture user-id, user name, date, time
stamp, etc.); records must be limited in length by SDCERS, able
879 1.1.17 All All General
to be sorted based on various criteria such as date/time, SDCERS
contact, type of contact, etc., and viewable by any other user
Ability to support the import of data from other external Open
880 1.1.17 All All General
Database Connectivity (ODBC) compliant sources
Ability for SDCERS to use an enterable standardized form online
881 1.1.17 All All General
to initiate a member request
Ability to add, update, delete international as well as domestic
882 1.1.17 All All General
addresses
Ability to capture, maintain, inquire, and print the following address
types: e-mail address, multiple mailing addresses, bank address,
electronic transfer address (routing number), power-of-attorney
address, temporary addresses, beneficiary address, and alternate
883 1.1.17 All All General
contact address, etc. that are date sensitive; dates for each
address can be participant defined and updated; require entry of
at least one address
Ability to perform and communicate “real-time” validations and the
884 1.1.17 All All General return of entry errors on ALL user interfaces and the revalidation
of "real-time" corrections
Ability to initiate based on an incoming image, the account
creation or enrollment process for any entity (member, beneficiary,
885 1.1.17 All All General employer, other, etc.) that does not already exist. Also, ensure all
images are automatically indexed/reindexed to the new entity's ID.
Ability to provide the users (not IT) with the ability to update the
886 1.1.17 All All General
Knowledge Management Repository.
887 1.1.17 All All General Ability to print both blank and pre-filled forms
Ability to generate every six months and mail a bar-coded Data
Change Notice which identifies the member‟s financial institution
888 1.1.17 All All General and account number, health insurance carrier and coverage and
other data which the member may choose to modify and return by
mail for staff processing
Ability for the system to handle both of the following
correspondence generation options: 1. End-users generate their
own correspondence and print it themselves (locally) 2. End-users
889 1.1.17 All All General
generate their own correspondence then send it to centralized
system (queue) for consolidation, mail assembly, folding,
envelope stuffing, and distribution
Ability to display basic member information on all applicable
890 1.1.17 All All General application screens and have the information displayed in various
text cases and styles as required
Ability to display monetary amounts in whole dollars or dollars and
891 1.1.17 All All General cents-and the flexibility to perform rounding and reduce the
amount if desired
Ability to generate additional information correspondence when
further documentation is needed and/or data is missing; ability to
892 1.1.17 All All General
generate follow-up correspondence as needed
Ability to generate all forms and correspondence (including
appropriate redesign and combining of current forms and
correspondence and creation of new ones) in such a way as to
893 1.1.17 All All General support use of pre-populated (with requesting member
information) fields, barcode capability, also including print-on-
demand via web-based requests for forms
Ability to generate automatic reminder correspondence when the
894 1.1.17 All All General specified “wait” period has been exceeded for a response from a
member
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 63
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to produce on demand mailing labels for mass mailings in
895 1.1.17 All All General up to 7 different formats, with appropriate selection and sort
options
Ability to provide online, context-sensitive error and help
896 1.1.17 All All General
messages/screens
Ability to sign correspondence with staff names or department
897 1.1.17 All All General names (using signature fonts or pasted images) depending on
the correspondence type
898 1.1.17 All All General Ability to support screen prints for all windows
Ability to maintain a Help or Glossary of terminology used by
899 1.1.17 All All General
SDCERS staff.
Ability to provide the capability to implement general links to the
relevant rules and policies in relationship to the context of the "in
900 1.1.17 All All General
process" activity - separate links but accessible to all.
Ability to provide context specific "help text" at the screen element,
field, or control level of the application in the form of a “tip,” as well
901 1.1.17 All All General as text that offers assistance to the user in answering “What do I
do here?” Text should be accessible by hovering on the element.
Ability to navigate from field, element, or control level help with a
902 1.1.17 All All General single click to the broader, screen or process level help.
903 1.1.17 All All General Ability to support on-line process help tutorials
Ability to provide tools and methods for maintaining version
904 1.1.17 All All General
control of on-line help.
Ability to support SDCERS updates, additions and deletions to all
forms of on-line help, including the context-sensitive form and the
on-line tutorials. Must provide the capability for SDCERS to
905 1.1.17 All All General
augment the actual text or video with links to the relevant rules
and policies in relationship to the context – and to change or
update those links as necessary.
Ability to archive (at the same time that it is printed or otherwise
transmitted to the member) all auto-generated correspondence.
906 1.1.17 All All General The purpose of this requirement is to ensure that the solution is
not dependent upon separate user actions to archive and to print
Ability to, when auto-archiving correspondence, automatically
capture the appropriate information from the correspondence
907 1.1.17 All All General generation utility such that the document indexing is done
automatically rather than requiring the staff member to re-input
index information
Ability to automatically generate and transmit appropriately both
908 1.1.17 All All General individual and mass-produced correspondence automatically
Ability to “filter” user comments so that a user can see all
comments, just comments related to a business area, just
909 1.1.17 All All General
comments for a business process, just comments for a window,
etc
Ability to accommodate leap years in which there may be 27
910 1.1.17 All All General rather than 26 pay periods due to the accumulation of days which
do not fit into 26 pay periods
Ability to accommodate parameters that vary between plans,
911 1.1.17 All All General
funds or employers
Ability to add a new plan to the system, to modify an existing plan,
912 1.1.17 All All General
and to delete an existing plan from the system
Ability to allow for varying data structures (i.e., not forcing a single
“name” structure or “address” structure) based upon the business
913 1.1.17 All All General
need for that information and the type of correspondence to be
generated
Ability to automatically notify appropriate users that the specified
914 1.1.17 All All General “wait” period has been exceeded for a response from a user,
employer, etc.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to calculate the member‟s “age” within the system for
various purposes; age factors related to retirement are calculated
915 1.1.17 All All General
in quarter-year increments; contributions are based on an
individuals‟ age
916 1.1.17 All All General Ability to close existing plans to new members
Ability to comply with all applicable external rules and regulations
(e.g., SDCERS, SDCERS TECHNICAL AUTHORITY, HIPAA,
917 1.1.17 All All General
IRS, Postal, etc.) through the warranty period
Ability to comply with all applicable federal and state tax laws and
918 1.1.17 All All General
statutes
Ability to create queries using standard English language
919 1.1.17 All All General
requests.
Ability to customize system generated correspondence using pre-
defined templates and any combination of the following
capabilities 1. Auto-populating (tagged) blank fields with data
drawn from a member/ retiree/ beneficiary/ employer account; 2.
Manually selecting different paragraphs based on the input from
920 1.1.17 All All General
the user; 3. Automatically selecting different paragraphs based on
member account information and/or unique situations 4.
Permitting the addition of one or more free-form text paragraphs at
any location in the correspondence template
Ability to enter data into the system and set its status to “pending”
(also keep its status of “pending” in workflow) for those cases
921 1.1.17 All All General where a document comes in before the document that should
have arrived first to initiate the process
Ability to integrate all data insertion (e.g., name, address, service
922 1.1.17 All All General credits, etc.) in forms and correspondence using appropriate tools
Ability to have and maintain (add, edit and delete) table driven
parameter values with date sensitive capability along with the
ability to maintain pre-defined value lists such as cities, employer
923 1.1.17 All All General codes, etc.; the system should be table driven to the maximum
extent possible; therefore, tables which contain lists of valid values
are to be maintained by a single common program
Ability to maintain an indicator stating how the member/employer
924 1.1.17 All All General wants correspondence distributed (e.g., e-mail, USPS, FAX, etc.)
Ability to maintain and manage the various versions of documents
(e.g. accept old form and if more data is required pre-fill new form
925 1.1.17 All All General and send to member) over time when changes are made to
standardized forms, correspondence, and reports
Ability to maintain holiday, payroll, closing calendars for processes
926 1.1.17 All All General
Ability to maintain those table-values (i.e. tax tables, service credit
927 1.1.17 All All General factors, interest rates, etc.) that are more complex than simple list-
values via a standard user-interface
Ability to match entered data with database values without regard
928 1.1.17 All All General
to case – i.e., a system that is NOT case-sensitive
Ability to navigate through screens based on standard Windows
929 1.1.17 All All General
and/or Browser based navigation
Ability to prevent the entry of duplicate transactions, when
930 1.1.17 All All General
appropriate
Ability to process business transactions and display information in
a concise and consolidated manner so as to avoid end-users from
931 1.1.17 All All General
having to access numerous screens in order to accomplish their
business task
Ability to provide a common error handling mechanism, including
932 1.1.17 All All General error correction, recovery processing, and related quality control
procedures and processes
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 65
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide an on-line Knowledge Management Repository
of information supported by an integrated search engine that is
933 1.1.17 All All General
capable of returning possible matches to key words and other
searches
Ability to query and print the history of all changes, showing before
934 1.1.17 All All General and after values, as well as when the change was made and by
whom
935 1.1.17 All All General Ability to reopen closed plans
Ability to restore archived data or specific members or groups of
936 1.1.17 All All General
members, and/or based on distinct time periods
Ability to size and adjust all screens and have their settings saved
937 1.1.17 All All General at the workstation level so end-users can display/position screens
based on business needs
Ability to store, retrieve, and print all parameters used,
938 1.1.17 All All General calculations performed, and corresponding results for all
calculations
Ability to subtotal member history by different time frames (e.g.,
939 1.1.17 All All General
month, quarter, years, etc.)
940 1.1.17 All All General Ability to support foreign addresses
941 1.1.17 All All General Ability to support multiple, time effective addresses
Ability to support name in three distinct components – first, middle
942 1.1.17 All All General
and last
Ability to support various error level severities (warning, fatal, etc.)
943 1.1.17 All All General
Ability to support various types of transaction and status codes
944 1.1.17 All All General
throughout the system
Ability to track, archive and manage all in- and out-bound e-mail
945 1.1.17 All All General
messages and faxes as electronic correspondence
946 1.1.17 All All General Ability to transfer service credits or monies between plans
Ability to use partial field values and/or 'wildcards' for lookups in
947 1.1.17 All All General
key fields
Ability to accommodate (store and apply) future changes (e.g.,
name change, address change, tax withholdings, direct deposit
948 1.1.17 All All General
information, etc.), all with effective dates, as well as search on
historic values.
Ability to edit/validate incoming data formats from employer and
949 1.1.17 All All General other SDCERS affiliates (e.g. numeric, field size, physical file
attributes, etc.)
Ability to identify and track the status of members (vested, active,
950 1.1.17 All All General
deferred, deferred vested, retired, etc.)
Ability to search on Social Security number, employee ID number,
951 1.1.17 All All General or name, etc. with the additional capability to use 'wildcard'
characters
Ability to sort addresses for mass mailings by various values
952 1.1.17 All All General including last name, first name, member ID, elements of address,
retirement system
Ability to systematically change Social Security offset rate table
and wage base table set by the Federal Social Security
Administration using an on-line program (this is necessary to
953 1.1.17 All All General
calculate Joint Coverage members‟ contributions after they reach
the Social Security maximum salary)
Ability to, upon adding a new plan, link it to every module and
954 1.1.17 All All General database that requires information for record keeping, general
accounting, and correspondence tracking.
Ability to transfer members between plans both on an individual
basis (i.e., one member at a time) and en masse (i.e., the user
955 1.1.17 All All General may specify that all existing members of a given plan, or all
employees working for a particular employer, will be transferred to
another existing plan)
Ability to enable transfers of service credit or money for an
956 1.1.17 All All General
individual or an employer between two plans
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 66
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide an on-line Knowledge Management Repository
where the following are maintained: State, Federal regulations,
957 1.1.17 All All General
manuals, rules, forms and instructions.
Ability to include the same data edits, validations, and error
958 1.1.17 All All General handling for data entered through the "Mass update" facility as if
the transactions were entered one at a time.
Ability to export data or transaction tables to Excel for analysis
959 1.1.17 All All General
Beginning in fiscal year 2002, each Non Health Eligible Retiree
Health
960 1.1.18 City All will be paid or reimbursed up to $1,200 per fiscal year for health
Insurance
insurance expenses.
Ability to handle a tiered health insurance rate structure (retired
Health after 6/30/2009) by hire dates and years of service (or) any future
961 1.1.18 City All
Insurance issues such as by zip-code since different providers offer different
coverage and cost by zip-code
Health Ability to separately track retiree premium deduction from payroll
962 1.1.18 City All
Insurance and check payments made directly by the member.
Ability to combine into a single payment (and participant report) to
Health the health insurer all monthly payments regardless of source (i.e.
963 1.1.18 City All
Insurance payroll withholding or member direct pay)
Health Ability to send an automated letter x days before a member turns
964 1.1.18 City All
Insurance 65 alerting them of potential options with Medicare
Health Ability to track Non-Health Eligible members
965 1.1.18 City All
Insurance
Ability to define and modify reimburseable amount for those
Health
966 1.1.18 City All members who are non-health eligible but eligible for a monthly
Insurance
stipend.
Health Ability to track submission of proof of payment for healthcare and
967 1.1.18 City All
Insurance ensure annual and monthly limits are not exceeded.
Health Ability to reimburse non-health eligible members based on proof
968 1.1.18 City All
Insurance of payment for health charges
Health Ability to automatically import and load the new health insurance
969 1.1.18 City All
Insurance rates
Ability to limit reimbursement requests and subsequent payment
Health
970 1.1.18 City All to no more than a single years worth of requests at one time
Insurance
Ability, For Health Eligible receiving reimbursement for plan
Health
971 1.1.18 City All purchase, track the annual receipt of health rate charts to support
Insurance
reimbursement.
Abilty, For Non-Health Eligible, to record reimbursement request
Health of up to annual limit, but only pay out based on the benefit that
972 1.1.18 City All
Insurance has been accrued (i.e. no more than $100 per month)
Health Health Eligible Retirees can either choose a City-Sponsored plan
973 1.1.18 City All
Insurance or other health plan.
Health SDCERS submits premiums directly to the City sponsored plan if
974 1.1.18 City All
Insurance that is the plan elected by the retiree.
Retirees on non-city sponsored plans will be reimbursed the
Health
975 1.1.18 City All actual amount paid by the retiree, up to the same cap used for the
Insurance
city sponsored plans.
Health No retiree health benefits are provided for members hired after
976 1.1.18 City All
Insurance February 16, 2007
Health Open Enrollment for City sponsored plans occurs in June of each
977 1.1.18 City All
Insurance year
SDCERS submits reimbursements for premiums to the member
Health
978 1.1.18 City All via a non-taxable adjustment to monthly retirement allowance if a
Insurance
non-City sponsored plan is chosen.
Non-Health Eligible retirees may receive reimbursement for
medical expenses (not exclusive to insurance, i.e. doctor
Health
979 1.1.18 City All copayments, deductibles, prescription drugs) and Medicare Part B
Insurance
premiums if proof of service and payment are provided.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 67
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically adjust all necessary insurance amounts
Health
980 1.1.18 City All when account is updated due to address changes, service
Insurance
adjustments, retirement date corrections
Ability to automatically calculate all necessary insurance amounts
Health
981 1.1.18 City All using plan participation, all eligible service credit, hire date,
Insurance
retirement date, zipcode, retired-reemployed
Health Ability to process health applications or adjustments in multiple
982 1.1.18 City All
Insurance pay periods through the use of an effective date
Health Ability to export data (i.e., applications, changes, terms, qualifying
983 1.1.18 City All
Insurance events, etc.) to 3rd party health insurers
Health Ability to generate open enrollment mailing for eligible accounts
984 1.1.18 City All
Insurance
Ability to issue multiple notices for premiums due and to issue
Health
985 1.1.18 City All delinquency notices and cancel insurance coverage where
Insurance
payments are not collectible
Ability to accommodate insurance refunds and premium owed
Health payments in arrears, with sufficient detail to reconcile refund
986 1.1.18 City All
Insurance payments from company to specific retirement system accounts
Health Ability to account for and handle sponsor subsidies in determining
987 1.1.18 City All
Insurance net premiums for health insurance
Ability to automatically default or terminate insurance coverage for
Health
988 1.1.18 City All conversion to new contract year (i.e. a vendor removes a plan or
Insurance
vendor is removed)
Health Ability to collect and track premium receivables and to process
989 1.1.18 City All
Insurance payments received by checks
Health Ability to deduct insurance premiums from annuities and to pay
990 1.1.18 City All
Insurance the remaining balance into a retiree
Ability to determine if the retiree‟s monthly annuity has sufficient
Health funds to cover the monthly insurance premium and generate
991 1.1.18 City All
Insurance receivables and invoices for those retiree‟s who do not have
sufficient funds
Ability to easily accommodate system-wide structure changes in
Health
992 1.1.18 City All insurance carriers, contract rates, premiums, plans, options, and
Insurance
levels.
Ability to handle both over-65 and under-65 insurance payments
Health
993 1.1.18 City All to 3rd party insurers and to tie these amounts into the appropriate
Insurance
general ledger accounts
Health Ability to keep track of COBRA notifications that were sent.
994 1.1.18 City All
Insurance
Health Ability to maintain history of insurance rates
995 1.1.18 City All
Insurance
Health Ability to notify Retirement staff if an account address change
996 1.1.18 City All
Insurance results in invalid coverage area
Ability to pre-populate enrollment forms with appropriate member
Health
997 1.1.18 City All or retiree information and to allow for correction of that information
Insurance
by the user
Ability to provide a detailed accounting of all insurance based
Health
998 1.1.18 City All transactions, i.e., payroll, refunds, etc. for any specified time frame
Insurance
that is searchable and sortable
Health Ability to reconcile data differences with insurance
999 1.1.18 City All
Insurance companies/TPAs (demographic, enrollment)
Health Ability to review and update pending transactions separately or as
1000 1.1.18 City All
Insurance a group
Ability to track accounts during open enrollment that have not
Health
1001 1.1.18 City All returned an application, generate statistics and appropriate
Insurance
correspondence as necessary
Health Ability to view insurance detail and summary reports generated
1002 1.1.18 City All
Insurance from vendor payroll
Ability to track health reimbursements submitted by retiree (they
Health
1003 1.1.18 City All are required to submit documentation of coverage and proof of
Insurance
payment).
Health Ability to identify qualifying events, i.e.,( retirement, disabilities,
1004 1.1.18 City All
Insurance death, marriage)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 68
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Health Ability to limit health plan selection to those at which a member is
1005 1.1.18 City All
Insurance eligible for
Ability to prevent, at time of enrollment, a validation that ensures
Health
1006 1.1.18 City All the member has sufficient funds to cover the cost of the premium.
Insurance
Ability to receive data on the employer transmittal, that is stored in
Health
1007 1.1.18 City All the members employment history that can be used for later
Insurance
determining health eligibility
Health Ability to load all new health rates, through a file import, on an
1008 1.1.18 City All
Insurance annual basis.
A Health Eligible Retiree benefit is available to any General
Member, Safety Member or Elected Officer who:
(1) was on the active City payroll on or after October 5, 1980; and
(2) was hired by the City before July 1, 2005; and
(3) retired on or after October 6, 1980, and
(4) is eligible for and is receiving a retirement allowance from the
Retirement System.
(5) Notwithstanding, the definition of Health Eligible Retiree in
subsection (a)(1) through (a)(4) above, effective July 1, 2009,
General Members and Safety Members shall have at least ten
Health
1009 1.1.18 City All years of Creditable Service to be eligible for the Health Eligible
Insurance
Retiree benefit when retiring with a service retirement. Upon a
service retirement, with ten years of Creditable Service, General
and Safety Members are eligible for fifty percent of the Health
Eligible Retiree benefit, defined as the health insurance premium
as provided in this Division. Upon a service retirement, with twenty
years of Creditable Service, General and Safety Members are
eligible for 100 percent of the Health Eligible Retiree benefit,
defined as the health insurance premium as provided
in this Division.
General Members hired or assuming office on or after July 1,
Health
1010 1.1.18 City All 2005, but before July 1, 2009, are not entitled to the Health
Insurance
Eligible Retiree benefit.
Safety Members and Elected Officers hired or assuming office on
Health
1011 1.1.18 City All or after July 1, 2005, are not eligible for any retiree health benefit.
Insurance
Effective December 31, 1998, a retiree health benefit is offered to
the spouses or dependents under age 21 of a City employee
Member killed in the line of duty by: (1) external violence or
physical force or (2) as a result of an accident or injury caused by
external violence or physical force. For a Safety Member,
Health
1012 1.1.18 City All this benefit will be paid if death benefits are awarded to the
Insurance
Member‟s spouse or dependents by a final decision under the
Federal Public Safety Officers Benefit Act. Surviving spouses and
dependents eligible for benefits under this section will receive
retiree health benefits.
A City employee Member who elects to participate in DROP will
Health qualify as a Health Eligible Retiree and be eligible to receive Post
1013 1.1.18 City All
Insurance Retirement Health Benefits under Division 12 when the Member
leaves DROP and retires.
Member Ability to support foreign addresses
1014 1.1.19
Maintenance
Member Ability to support multiple, time effective addresses (e.g.
1015 1.1.19
Maintenance Residence Address, Work Address, Seasonal Address)
Ability to track separate dates for Hire Date, Membership Start
Member (Contribution Basis Date), multiple re-enrollment dates (to track
1016 1.1.19
Maintenance breaks in service), Termination Date (from employment), and
Retirement Date.
Ability to determine whether changed information was verified
Member especially for those cases where this information is changed back
1017 1.1.19
Maintenance and forth multiple times (as examples: SSN, date of birth),
including supporting documentation
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 69
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to identify accounts with positive balance after withdrawal of
Member
1018 1.1.19 contributions and notify an end-user for a possible “Additional
Maintenance
Refund” to be processed
Member Ability to systematically audit certain changes to a member record
1019 1.1.19
Maintenance prior to applying the change
Member Ability to capture and maintain marital status information (single,
1020 1.1.19
Maintenance married, widowed, and divorced)
Member Ability to capture and track date of birth of member
1021 1.1.19
Maintenance
Member Ability to capture and track Social Security number of member
1022 1.1.19
Maintenance
Member Ability to capture comments/attach notes to a member‟s account
1023 1.1.19
Maintenance
Ability to input death notifications into a member‟s account so that
Member
1024 1.1.19 the information is instantly available to staff working on different
Maintenance
levels of the account processes
Ability to generate member‟s employment history information on a
Member
1025 1.1.19 single report (e.g., salary, contributions, service, payroll period,
Maintenance
employer, system, group, etc.)
Ability to (in the case in which a member is both a retiree and a
Member
1026 1.1.19 beneficiary), "tie" together information so that users can view all
Maintenance
the benefits an individual is receiving
Member Ability to access member accounts with a single entry screen
1027 1.1.19
Maintenance
Ability to automatically notify member by correspondence at
Member
1028 1.1.19 career / retirement milestones (disability, vesting, early, normal
Maintenance
retirement, death in service, etc.)
Ability to automatically transfer all account information from the
Member
1029 1.1.19 wrong Social Security number to the corrected Social Security
Maintenance
number
Ability to determine if the requested change (name, sex, etc.)
Member
1030 1.1.19 requires legal documentation and, if so, automatically send a
Maintenance
correspondence requesting the documentation
Member Ability to display the member account in both a summary and
1031 1.1.19
Maintenance detailed view
Ability to enforce a standard format for making notes of
Member
1032 1.1.19 communications with members and actions on their accounts and
Maintenance
store electronically
Ability to flag a member with ## years of service as no longer
Member
1033 1.1.19 having to make contributions and notify member and employer of
Maintenance
same
Member Ability to flag an account with the status of “forfeiting of a benefit” if
1034 1.1.19
Maintenance elected by the member through the refund process
Ability to identify those members that “missed” the interest posting
“window” and have that process re-executed for them
As an example a member may be going through the enrollment
Member
1035 1.1.19 All All process and not added to the system before the interest posting
Maintenance
process. A later adjustment results in contributions in the period
for which interest should have been applied.
Ability to identify vesting eligibility based on member‟s termination
Member date, service and age and to automatically generate a
1036 1.1.19
Maintenance correspondence to the member notifying them of their vested
status by system and plan
Member Ability to maintain a history of positions (job titles) held by a
1037 1.1.19
Maintenance member (employee)
Ability to manually separate multiple accounts where information
Member
1038 1.1.19 is misapplied (e.g., two members under one SSN)
Maintenance
Ability to provide a mechanism to view and/or download
Member contribution, service credit and salary / earnings totals and details
1039 1.1.19
Maintenance for a retirement system by user defined time periods (e.g. fiscal
year, calendar year, and transaction year)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 70
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Member Ability to retain a history of all changes to member data
1040 1.1.19
Maintenance
Member Ability to reverse member account transactions
1041 1.1.19
Maintenance
Member Ability to stop adding interest to a member‟s account once the
1042 1.1.19
Maintenance member has retired, terminated (non-vested) or died
Ability to merge member records (demographics and transaction
Member history) in the event a second record (i.e. mis-key of an SSN at
1043 1.1.19 All All
Maintenance enrollment but not realized) is created in error and both have
transaction history.
Member Ability to support name in three distinct components – first, middle
1044 1.1.19
Maintenance and last
Ability to provide a report of members who have terminated
Member
1045 1.1.19 All All SDCERS and qualify to begin receiving a benefit. Letters could
Maintenance
then be generated to notify them.
Ability to provide a report of members who left SDCERS and left
Member their funds on account, with no reciprocity who do not have
1046 1.1.19 All All
Maintenance enough service credit to ever gain any benefits. Letters could
then be generated to notify them.
Web - Benefit Ability to provide a Web-based benefit estimate calculator to
1047 1.1.20 All All
Estimates assist members with estimating their pension amount
Web - Benefit Ability for staff to generate benefit estimates off-site via the Web
1048 1.1.20 All All
Estimates
Ability to provide a simplified WEB-based benefit estimate
Web - Benefit
1049 1.1.20 All All calculator to assist members with estimating their pension amount
Estimates
– using “real” production data
Web- Ability for retirees or members to self-register via the Web for
1050 1.1.20 All All Counseling and classes, counseling sessions or other services
Education
Web- Ability to limit the ability to register for seminars or sessions if the
1051 1.1.20 All All Counseling and member does not meet any predefined requirements (e.g. vested,
Education eligible to retire in X years).
Ability to upload data entered into applications available on the
Web-
member web portal without dual entry. (i.e. present the data for
1052 1.1.20 All All Counseling and
review by benefits/counseling staff. If approved the data can be
Education
accepted without dual entry)
Web- Ability to automatically set up a Member Web Portal account
1053 1.1.20 All All
Enrollment automatically upon successful member enrollment.
Ability to eliminate double input when a member completes a form
1054 1.1.20 All All Web-General or application on-line. Staff should be able to validate and
approve data created by the member.
Implement the same functions available in the current Member
Documentum but data is re-keyed by SDCERS staff):
1055 1.1.20 All All Web-General
Ability to administer rights to the member web portal based on
Member's status in the Pension Solution. (i.e. Retired members
1056 1.1.20 All All Web-General
don't see calculators or serice credit; Active members don't see
payroll advice)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 71
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to allow submit confirmation emails to members when any
1057 1.1.20 All All Web-General
data is submitted by them via the web.
Abililty to lock a member's account after an SDCERS defined
1058 1.1.20 All All Web-General
number of unsuccessful login attempts.
Ability setup, maintain and monitor web access and to log an
1059 1.1.20 All All Web-General external user off the system after a user-definable period of
inactivity (example: 1 hour timeout)
Ability to interface with the workflow system to display a status for
1060 1.1.20 All All Web-General any pending member request (i.e. PSC Estimate or Retirement
Application)
Ability to establish and set up Web-based application screens as
either able to browse back to a screen after going to a new screen
1061 1.1.20 All All Web-General or as a time-out / life span of zero screen, i.e., prevent navigating
back to a screen; depending on SDCER rules.
Ability to track the "source" of member requests back to the web.
1062 1.1.20 All All Web-General (i.e. store member estimates run via the web but ensure those are
segrated from those performed in-house)
The ability to include on-line help and an area for frequently asked
1063 1.1.20 All All Web-General questions (FAQ) on employer and member web self service
screens and processes.
The ability to provide a section for member frequently asked
1064 1.1.20 All All Web-General
questions per function available on the member portal.
The ability to meet all SDCERS security requirements related to
deployment of data over the web including:
*SSL
1065 1.1.20 All All Web-General
*Encrypted passwords
*Scheduled password change requirements
Ability to build in field validations on all on-line forms on the web
1066 1.1.20 All All Web-General
portal.
Ability to provide for a browser-based enrollment application for
Web-Health
1067 1.1.20 City All open enrollment of both under-65 health plans and over-65
Insurance
Medicare health plans
Ability to capture member-submitted address changes through the
Web site; such changes will be placed in a suspense file and
Web-Member
1068 1.1.20 workflow will direct the approval of each change to a SDCERS
Maintenance
employee before the change is posted to the system
Ability to allow a member to change only the data fields approved
Web-Member by SDCERS (the fields to be determined as part of a design
1069 1.1.20 All All
Maintenance session, i.e. not overriding employer reported data) using a Web
utility
Ability to generate a member detailed service credit break-down
Web-Member
1070 1.1.20 correspondence and provide this information via Web access for
Maintenance
members
Ability to provide an online Web utility for members (annuitants) to
update/maintain their federal and state withholding tax amount,
1071 1.1.20 All All Web-Payments
multiple check addresses, and other pertinent information
Ability to provide an online Web utility for members (annuitants) to
1072 1.1.20 All All Web-Payments
view/print benefit summary information
Ability to capture from the employer, member, or retirement
Web-Purchase system staff a request for a purchase of service estimate or
1073 1.1.20 All All
of Service update to a previous estimate (for all types of service purchases)
through a Web utility
Ability to provide the employer, member, or retirement system staff
Web-Purchase a calculator to determine a purchase of service estimate / update
1074 1.1.20 All All
of Service (for the three most common types of service purchases) through a
Web utility
Abililty to limit the types of purchase estimates available on the
Web-Purchase
1075 1.1.20 All All web calculator to those that a member is eligibile for (based on
of Service
plan eligibility)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 72
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Web-Purchase Ability to bring in the member's high 1 year of salary (or average of
1076 1.1.20 All All
of Service highest) for use in a PSC calculator
Web-Purchase Ability to allow override and manual population of all parameters
1077 1.1.20 All All
of Service in the PSC calculator
Ability to generate a detailed breakdown (Benefit Verification
Form) of all transactions that were included in any given Form
Web-Tax
1078 1.1.20 All All 1099-R when a member questions the information; this
Reporting
breakdown shall be available to both staff and to the member via
the Web
Web-Tax Ability to generate an accurate facsimile of any given Form 1099-
1079 1.1.20 All All
Reporting R via the Web
Web-Tax Ability to replace a 1099R with a corrected 1099R in the event a
1080 1.1.20 All All
Reporting correction is issued.
The ability to include on-line help and an area for frequently asked
1081 1.1.20 All All Web-General questions (FAQ) on employer and member web self service
screens and processes.
Ability to accept and process submitted requests received through
1082 1.1.20 All All Web-General
a Web utility
Ability to correctly calculate a benefit when a member has service
1083 1.1.21 All All Reciprocity
with a Reciprocal system
Ability to capture information from SDCERS application form to
1084 1.1.21 All All Reciprocity
elect reciprocity
Ability to receive and reflect in system member information from a
1085 1.1.21 All All Reciprocity
reciprocal agency
Ability, when a member applies for reciprocal service at SDCERS,
1086 1.1.21 All All Reciprocity to capture certification of eligibility from RECIPROCAL AGENCY
Ability, when a member applies for multiple service at
1087 1.1.21 All All Reciprocity RECIPROCAL AGENCY, to capture request for certification of
eligibility from RECIPROCAL AGENCY
Ability to generate “need more information” correspondence to
1088 1.1.21 All All Reciprocity those members who did not list prior RECIPROCAL AGENCY
service
Ability to limit recripocity eligibility to those members who
1089 1.1.21 All All Reciprocity terminate and enroll with the reciprocal system within 60 days (or
terminate the reciprocal system and enroll at SDCERS)
Ability, when a member applies for reciprocity at SDCERS, to
1090 1.1.21 All All Reciprocity generate a certification request that is sent to the reciprocal
agency to confirm eligibility for reciprocity
Ability, when a member applies for reciprocity at RECIPROCAL
AGENCY, to generate a correspondence denying or granting
1091 1.1.21 All All Reciprocity request for reciprocal service to the member and a certification /
notification to RECIPROCAL AGENCY
1092 1.1.21 All All Reciprocity Ability to determine eligibility for reciprocity at SDCERS
Ability to determine if a redeposit of refund calculation needs to be
1093 1.1.21 All All Reciprocity
performed to purchase SDCERS service
1094 1.1.21 All All Reciprocity Ability to determine if member previously elected reciprocity
Ability to provide indication of reciprocal service processes
completed within member account (i.e., a check list, which is
1095 1.1.21 All All Reciprocity
updated throughout the process), including the ability to adjust for
overlapping and concurrent service
1096 1.1.21 All All Reciprocity Ability to track members that apply for reciprocal service
Ability to track incoming and outgoing reciprocity, with capability to
1097 1.1.21 All All Reciprocity model assumed service for outgoing reciprocity based on
termination date and estimate date.
Notwithstanding any provisions of this Plan or a reciprocal system
plan in the matter of vesting, a Member whose movement
between systems and/or plans occurs as herein specified will
1098 1.1.21 All All Reciprocity have the right to elect to leave his accumulated contributions on
deposit irrespective of the amount of such contributions or the
length of service credited to him.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The age of entry for a person entering this Plan for purposes of
fixing Member contribution rates from a reciprocal system will be
1099 1.1.21 All All Reciprocity
his age at entry into such reciprocal system.
The average monthly salary during any period of service as a
member of a reciprocal system will be considered compensation
eamable by a Member of this Plan for purposes of computing
Final Average Salary for such Member, provided he or she retires
1100 1.1.21 All All Reciprocity
concurrently under both systems and/or plans and is credited with
such period of service under the reciprocal system at the time of
retirement.
Service, solely for purposes of meeting minimum service
qualifications for benefits and retirement allowances under this
Plan, will also include service rendered as an officer or employee
1101 1.1.21 All All Reciprocity
of a reciprocal system if the salary for such service constitutes
compensation eamable by a Member of this Plan.
The death benefit for a Member who dies from non-industrial
causes as a member of a reciprocal system will not exceed an
amount which when added to the death benefit paid for such
Member under the reciprocal system equals the maximum death
benefit payable under that system; provided, however, that such
1102 1.1.21 All All Reciprocity
death benefit will be at least the amount of the Accumulated
Contributions; and, provided further, that if death is caused by
industrial injury or disease in the reciprocal system the death
benefit will be the amount of the Member's Accumulated
Contributions.
Upon the request of a reciprocal system, the Administrator will
supply information and data necessary for administration of such
1103 1.1.21 All All Reciprocity
system as it is affected by participation in and service credited
under this Plan.
These provisions will apply only to a Member whose termination
and entry into employment resulting in a change in participation
from this Plan to such other system or from such other system to
this Plan occurred after such acceptance by the Administrator
after the effective date specified in the agreement between
SDCERS and PERS, which is June 25, 1992; provided, however,
1104 1.1.21 All All Reciprocity
that provisions relating to computation of Final Average Salary will
apply to any other Member if such provision would have applied
had the termination and entry into employment occurred after
such acceptance or determination by a system's governing board.
Member must be separated under the first system before joining
1105 1.1.21 All All Reciprocity the second system. Therefore, a Member with overlapping service
credit is not eligible for reciprocity.
Ability to produce a w-2 for preservation of benefits fund payments
1106 1.1.22 All All Payments
(i.e. payments in excess of 415 limitations).
Ability to continue adding new payroll records while a payroll
1107 1.1.22 All All Payments process is running but ensure the payment is not added to the
period currently being processed.
Ability to re-print a check with the same details on the advice as
1108 1.1.22 All All Payments
the original check.
Ability to report at a detail and summary level the allocation of a
member's benefit payment include: Benefits (by Annuity, Pension,
1109 1.1.22 All All Payments
COLA Annuity, and COLA pension) , Deductions, Adjustments
and supplementents .
Ability to support a separate payment for funds coming from the
1110 1.1.22 All All Payments
preservations of benefits fund.
Ability to produce a w-2 for preservation of benefits fund
1111 1.1.22 All All Payments
payments.
Ability to automatically create adjusting payments in the event a
1112 1.1.22 All All Payments
member's benefit is adjusted after it was finalized.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to apply the appropriate taxation and 1099 reporting in the
1113 1.1.22 All All Payments
event a member has an adjusting payment
1114 1.1.22 All All Payments Ability to mask SSN on all check advices
Ability to provide year to date totals on both the original and advice
1115 1.1.22 All All Payments
reprints
1116 1.1.22 All All Payments Ability to execute uncleared check reports and output files.
Ability to age uncleared checks and generate correspondence to
1117 1.1.22 All All Payments
members when a pre-defined timeframe has been reached
Monthly Retirement Payment begins on the last business
1118 1.1.22 All All Payments
day of the month after official retirement date.
Direct Deposit is mandatory for all members going on payroll (note
1119 1.1.22 All All Payments there are some "grandfathered" individuals still receiving checks.
Ability to provide an automated process for entry of information
relating to “manual” and “one-off” checks, including the following
1120 1.1.22 All All Payments safeguard: Only users with appropriate roles and permissions are
authorized to enter “manual” and “one-of” check information
Ability to ensure all manual, one-time checks are included in any
1121 1.1.22 All All Payments
General Ledger postings
Ability to provide an automated process for entry of information
relating to “manual” and “one-of” checks, including the following
safeguard: checks are appropriately posted and linked to the
1122 1.1.22 All All Payments
recipient in the pension solution, including ensuring that the issue
date in the solution is the check‟s true issue date (not necessarily
the posting date)
Ability to reconcile, by account and fund, the aggregate amount
withheld from all benefit payments (including “manual” and “one-
1123 1.1.22 All All Payments off” checks) issued during a pay period against the amount
calculated to be submitted to tax authorities
Ability to create one-time member payments outside of a normal
1124 1.1.22 All All Payments
(i.e. to pay an underpayment of a refund)
Ability to create a single payment to a member or beneficiary in
1125 1.1.22 All All Payments the event additional contributions are reported after the account is
closed.
Ability to include all deductions on check stub – current period and
1126 1.1.22 All All Payments
year to date
Ability to produce a bank file for direct deposit that meets ACH
1127 1.1.22 All All Payments
standards.
Ability to capture check / payment statuses, including cancellation
status at the check level, the account level and the person level
1128 1.1.22 All All Payments
since some individuals receive multiple checks for numerous
reasons
Ability to provide an automated process for entry of information
relating to “manual” and “one-of” checks, including the following
safeguard: Every “manual” and “one-off” check is identified as
either an original or a replacement check. If a manual check is for
1129 1.1.22 All All Payments
a monthly payment, it cannot be a duplicate of a check run in the
automated process (i.e. it must not have been run for that period
or it must have been voided/stopped)
Ability to recalculate unattended process totals after a payroll
exception/error is corrected or if records are created or deleted;
1130 1.1.22 All All Payments
new summaries must be displayed for the corresponding payroll
process
Ability to support a reconciliation process for all payroll
1131 1.1.22 All All Payments transactions against the existing accounting system (to be
performed after payroll validation)
Ability to track and reconcile benefit recipients receiving insurance
1132 1.1.22 All All Payments coverage against amounts deducted for insurance in payroll run
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to capture “bulk” changes in bank routing numbers
(supporting bank mergers) for direct deposit of retiree payments
1133 1.1.22 All All Payments
and updates (e.g. update all payee records with new routing
number)
Ability to capture all types of stop payments (retirements, refunds,
1134 1.1.22 All All Payments direct rollover, vendor payments, etc.) including the date of stop
payment and a reason for the stop payment
Ability to capture changes in individual and bank routing numbers
1135 1.1.22 All All Payments
for direct deposit of retiree payments
1136 1.1.22 All All Payments Ability to capture check status (cashed, not cashed, etc.)
Ability to capture information from checks that were returned but
1137 1.1.22 All All Payments
not deposited
Ability to capture response from member relating to outstanding
1138 1.1.22 All All Payments
check that has not been cashed
1139 1.1.22 All All Payments Ability to capture and update direct deposit information
Ability to capture and update key financial institution information
1140 1.1.22 All All Payments
Ability to capture, update, and validate bank routing numbers and
1141 1.1.22 All All Payments
cross match with financial institution name and address
Ability to enter one or more messages (to be determined
1142 1.1.22 All All Payments conditionally) to be printed on a check stub or ACH advice for all
or a subset of disbursements
Ability to receive and update payroll information from third party
1143 1.1.22 All All Payments
payroll service provider
Ability to automatically generate a correspondence to the member,
XX days after the check date, explaining that he/she has received
1144 1.1.22 All All Payments
an outstanding check that has not been cashed
Ability to generate a correspondence notifying annuitant of a
1145 1.1.22 All All Payments
reissued payment and reason
Ability to generate separate monthly benefit and refund reports
1146 1.1.22 All All Payments identifying the monthly journal entries posted to GL and a
summary of all benefit payrolls, taxes, and adjustments
Ability to produce a report (user-defined period: e.g., daily)
1147 1.1.22 All All Payments notifying the bank of concerns/issues relating to checks, including
any stop payments that need to be authorized
Ability to automatically generate a correspondence notifying
1148 1.1.22 All All Payments
member of adjustment to monthly check
Ability to generate a “Check Change correspondence” when a
benefit payroll amount is adjusted/changed (combining multiple
1149 1.1.22 All All Payments adjustments into a single correspondence), including variable
paragraphs based on nature of the adjustment
Ability to generate a comprehensive report listing all changes that
took effect since previous month‟s pension payroll (additions,
1150 1.1.22 All All Payments deletions, modifications, old amount vs. new amount, changes in
tax withholding, name changes, etc.)
Ability to generate an additional information correspondence to
1151 1.1.22 All All Payments the member, beneficiary, survivor annuitant, financial institution,
etc.
1152 1.1.22 All All Payments Ability to generate Check Register Report
1153 1.1.22 All All Payments Ability to generate Deduction Register Report
1154 1.1.22 All All Payments Ability to generate Direct Deposit Register Report
Ability to generate correspondence requesting additional
documentation (death certificate, divorce decree, marriage
1155 1.1.22 All All Payments
certificate, proof of date of birth of new survivor annuitant) as it
relates to a post retirement adjustment
1156 1.1.22 All All Payments Ability to generate Monthly Benefit Adjustment Detail Report
1157 1.1.22 All All Payments Ability to generate New Retirees Detail Report
1158 1.1.22 All All Payments Ability to generate Payment Register Report
1159 1.1.22 All All Payments Ability to generate Pension Exception Report
1160 1.1.22 All All Payments Ability to generate Reinstated Retirees Detail Report
1161 1.1.22 All All Payments Ability to generate Retirees Suspended/Closed Detail Report
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to generate various Acknowledgement correspondence for
1162 1.1.22 All All Payments name, address, W4P, and direct deposit changes
Ability to generate various correspondence to the member
1163 1.1.22 All All Payments (annuitant) regarding attachments, garnishments, IRS payoff
amounts for tax levies, end of benefit date, etc.
1164 1.1.22 All All Payments Ability to generate various payroll control reports
Ability to format checks/advices for printing on blank check stock
and inclusion of MICR font (or alternatively create a check file for
1165 1.1.22 All All Payments
submission to a third-party printer, should SDCERS determine
this the best solution)
Ability to process year end payroll reporting for fiscal and/or
1166 1.1.22 All All Payments
calendar year
Ability to provide a report identifying all demographic changes
1167 1.1.22 All All Payments made to retirees accounts for a user defined period
Ability to automatically produce a Monthly Payroll Summary
Report for reconciling a given month‟s benefit payroll to that of the
preceding month prior to printing the actual checks (by reflecting
the net effect of all new benefits, benefit adjustments, benefit
reinstatements, and benefit deletion transactions that were posted
during the payroll period against the prior period payroll; the report
should also indicate the expected number of checks to be
1168 1.1.22 All All Payments produced (i.e., number produced in the previous pay period, plus
number of new retirements, plus number of reinstated retirees,
minus number of retirees suspended / terminated); separate detail
reports should be available on demand as backup to the
Summary Report – including: New Retiree Detail, Monthly Benefit
Adjustment Detail, Reinstated Retiree Detail, and Retirees
Suspended / Terminated Detail
Ability to ensure that for each check successfully changed to
1169 1.1.22 All All Payments “void” status, a corresponding automatic entry is made to the
general ledger
Ability to ensure that the first check printed is numbered with the
1170 1.1.22 All All Payments next available check number and that all remaining checks are
numbered sequentially
Ability to ensure that the number of checks printed agrees with the
1171 1.1.22 All All Payments
number to be printed per the print file
Ability to produce (and save indefinitely) an accurate check
register file, identified as a „trial‟ or „final‟ run, such that all
1172 1.1.22 All All Payments
amounts and check numbers can be reconciled with the actual
checks produced
Ability to accommodate an automatic check reconciliation process
(as opposed to a manual paper reconciliation process) for multiple
1173 1.1.22 All All Payments
checking accounts – with all accounts being handled in the same
manner
Ability to display cash disbursement information necessary to
1174 1.1.22 All All Payments
permit user to complete bank reconciliation processes
Ability to identify the type of payment made to a vendor or member
1175 1.1.22 All All Payments (i.e., system-generated check, manual check, or wire transfer)
Ability to match stop payment requests to payments made that
1176 1.1.22 All All Payments have not yet cleared and update the payment with the stop status
Ability to process a response from the member relating to
1177 1.1.22 All All Payments uncashed check and trigger workflow for the user to re-issue a
new check
Ability to process ACH rejects via electronic notification from the
1178 1.1.22 All All Payments
bank
Ability to process manual payment transactions (on a very special
case-by-case basis with the highest of security / audit levels) for
1179 1.1.22 All All Payments
situations where an immediate disbursement must be made
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to record and report the number of consecutive ACH rejects
1180 1.1.22 All All Payments
for each annuitant
1181 1.1.22 All All Payments Ability to support the creation of one-time special checks
Ability to support the following types of check payment types:
1182 1.1.22 All All Payments
original, replacement, re-issue, re-sent, etc.
Ability to support the setup and creation of recurring payments
1183 1.1.22 All All Payments
(pension payroll)
Ability to support the transfer of direct deposit information to <third
1184 1.1.22 All All Payments
party> for running payroll
Ability to switch a member from ACH to paper-check payment
1185 1.1.22 All All Payments
when an ACH transaction fails
Ability to tie various addresses and bank routing information to the
check (not necessarily just the member) for those cases where a
1186 1.1.22 All All Payments
person wants his/her checks / payments to go to different places /
accounts
Ability to update files when replacement check or photocopy is
1187 1.1.22 All All Payments
issued
Ability, after a stop payment has taken place and the check has
been regenerated, to calculate additional interest on non-periodic
1188 1.1.22 All All Payments
payments (subsequent installments and direct rollovers)
Ability to track income verifications, i.e., member / company /
agency requesting income verification, including date received
1189 1.1.22 All All Payments
and date information was returned for both active and retired
members
Ability for end-user to review and update beneficiary data on file
1190 1.1.22 All All Payments
Ability to add survivors to payroll for either recurring payments or
1191 1.1.22 All All Payments
one-time payments
1192 1.1.22 All All Payments Ability to apply both pre and post tax deductions
Ability to apply the new pension benefit automatically depending
on various options chosen (accelerated or joint coverage) and
1193 1.1.22 All All Payments
applicable life events (e.g., death, attainment of age 62, etc.)
Ability to assess a recurring warrant or check charge for those
1194 1.1.22 All All Payments members electing to receive their benefit by check rather than
direct deposit or EFT
Ability to automate the addition of a beneficiary to the monthly
1195 1.1.22 All All Payments
pension payroll
Ability to automatically adjust a monthly benefit payment amount
1196 1.1.22 All All Payments to recover disability/retirement overpayments until the debt is
satisfied
Ability to automatically calculate transfer amount, total value and
1197 1.1.22 All All Payments taxes according to business rules and laws and forward
information to appropriate area
Ability to automatically determine and apply actuarial reduction to
1198 1.1.22 All All Payments monthly benefit based on prior option selections and other
situations
Ability to automatically redistribute pension amounts to remaining
1199 1.1.22 All All Payments dependent children when one of the dependent children reaches
age 18
Ability to automatically terminate benefits to a dependent child
1200 1.1.22 All All Payments
upon individual reaching age 18
Ability to automatically update payroll system with new (adjusted)
1201 1.1.22 All All Payments benefit information (gross annuity, taxable, FWT, etc.)
Ability to calculate and issue retroactive payments to a member
1202 1.1.22 All All Payments who has been suspended from payroll for a period of time
Ability to calculate federal and state withholding tax (based on a
1203 1.1.22 All All Payments fixed dollar amount and current tax tables) and update the taxable
amount
Ability to calculate new monthly benefit under all options based on
1204 1.1.22 All All Payments
the appropriate factors
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to calculate tax levies or support payments and
1205 1.1.22 All All Payments apply/update attachments (percentages or fixed dollar amount)
Ability to compare an estimated benefit amount versus a final
1206 1.1.22 All All Payments benefit amount automatically without the user having to re-enter or
re-calculate this information
Ability to control the addition and deletion of individuals from
1207 1.1.22 All All Payments
payroll with status codes and status effective dates
1208 1.1.22 All All Payments Ability to correct invalid payroll data by manual entry
Ability to create and update selected data including gross check
1209 1.1.22 All All Payments amount, federal and state withholding tax, and other type of
deductions
1210 1.1.22 All All Payments Ability to create and/or update a detail payroll record
Ability to create deduction-ending dates that automatically
1211 1.1.22 All All Payments suspend/stop deductions when applicable and generate a
notification correspondence
Ability to create payroll ending dates and automatically remove the
1212 1.1.22 All All Payments account from payroll and optionally reinstate when applicable
(e.g., termination of benefit upon age of majority)
Ability to cross reference account information (e.g., member,
1213 1.1.22 All All Payments beneficiary, alternate payee, survivor annuitant, etc.) and display
the associated account
Ability to determine payroll month of conversion from disability to
1214 1.1.22 All All Payments
service retirement
Ability to determine, calculate and apply exclusion ratio/excludable
1215 1.1.22 All All Payments amount if the adjustment is a result of additional contributions
received
Ability to display all detailed benefit payment information
(current/historical) for each electronic transfer/direct deposit or
1216 1.1.22 All All Payments “paper” check initiated (e.g., check number, payment type, gross
payment amount, net payment amount, deduction amounts, check
address used, etc.)
Ability to generate multiple payments per payee in a single payroll
1217 1.1.22 All All Payments
run
1218 1.1.22 All All Payments Ability to issue one-time payments
1219 1.1.22 All All Payments Ability to maintain a historical file of payroll exceptions
Ability to maintain more than one benefit account for a payee,
1220 1.1.22 All All Payments
(e.g., annuitant, beneficiary, etc.)
1221 1.1.22 All All Payments Ability to maintain payroll status types and codes
Ability to maintain yearly gross check amount, taxable amount,
1222 1.1.22 All All Payments deductions, excludable amounts, ratios, and recovered amounts
for 1099R reporting
Ability to make a payment payable to a guardian on behalf of a
1223 1.1.22 All All Payments
minor
Ability to monitor the usage / depletion of a member‟s account
1224 1.1.22 All All Payments balance which is recouped through an exclusion ratio (IRS
simplified general rule)
Ability to perform payroll “production run” after successful
1225 1.1.22 All All Payments
validation
Ability to perform payroll “trial run” to validate payroll data prior to
1226 1.1.22 All All Payments the generation of the payroll tapes/checks and payroll
reconciliation reports
Ability to place a “hold” on a benefit payment check and release
1227 1.1.22 All All Payments
when applicable
Ability to process special deductions and a payment and member
1228 1.1.22 All All Payments
reconciliation report to go to each vendor.
Ability to provide adequate check numbering, voucher numbering,
and payroll controls to ensure accurate information is sent to third
1229 1.1.22 All All Payments
party payroll service provider, banks, and financial institutions
Ability to recalculate a benefit amount based on a change in date
1230 1.1.22 All All Payments
of birth
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to re-calculate and post interest to members‟ accounts for a
1231 1.1.22 All All Payments user defined period at a plan, contribution group, department or
member level
Ability to recognize a change to the member‟s account and trigger
a post-retirement adjustment workflow with the ability to have the
1232 1.1.22 All All Payments
system perform the re-calculation of benefits and the comparison
of benefit amounts
Ability to re-execute payroll edits once a correction has been
1233 1.1.22 All All Payments made in response to an exception/error or a new record is created
Ability to reissue a direct rollover amount to a different financial
1234 1.1.22 All All Payments
institution
Ability to retain history of check addresses, the member‟s address,
1235 1.1.22 All All Payments and their survivor‟s addresses, with effective dates „attached‟ to all
historical addresses
1236 1.1.22 All All Payments Ability to support both one-time and recurring deductions
Ability to support different levels of exceptions/errors, both fatal
1237 1.1.22 All All Payments and non-fatal (i.e., payroll runs versus payroll does not run)
Ability to support Joint and Survivor Annuity payments and provide
detailed tracking of this annuity, with the ability to transfer the
1238 1.1.22 All All Payments
annuity to the survivor after eligibility validation and certification of
death of the retiree
Ability to support multiple check addresses, each in effect for a
1239 1.1.22 All All Payments portion of a year (e.g., “snowbirds”) and ability to distribute
address changes to related parties as necessary
Ability to support negative, zero, and positive account balances
1240 1.1.22 All All Payments
but generate only positive check amounts
Ability to support payment of a rollover amount to multiple
1241 1.1.22 All All Payments financial institutions and/or multiple accounts within one financial
institution
Ability to support the entry of federal and state tax withholding for
1242 1.1.22 All All Payments a future date and implement the change with the benefit payroll
corresponding to the date
Ability to support void, forgery, and stop pay situations, and
1243 1.1.22 All All Payments
generate replacement checks where applicable
1244 1.1.22 All All Payments Ability to suspend and reactivate a member‟s payroll record
Ability to test a direct deposit disbursement via pre-note capability
1245 1.1.22 All All Payments
Ability to track individual payroll deductions (e.g., member name,
1246 1.1.22 All All Payments name of entity, address, amount paid, date of payment, check
number, etc.)
Ability to track receipt of notification of change in marital status or
1247 1.1.22 All All Payments
death of survivor annuitant or divorce
Ability to transfer the collection of an overpayment deduction from
1248 1.1.22 All All Payments a disability account when converted to a regular retirement
Ability to update benefit amounts and issue a supplemental
1249 1.1.22 All All Payments
payment to “catch up”
Ability to withhold healthcare premiums and other third party
1250 1.1.22 All All Payments
deductions from a benefit payment
Ability to validate entry of a new financial institution's bank routing
1251 1.1.22 All All Payments number by using the ABA 'check digit' calculation (the 9th digit in
the routing number)
Ability to run payment/check detail reports on every payment
1252 1.1.22 All All Payments
made not just the monthly payroll.
Ability to run all payment related reports based on check date
1253 1.1.22 All All Payments
ranges in order to ensure all payment types are included.
Ability to filter all payroll reports by plan/fund and type of payment
1254 1.1.22 All All Payments
(monthly payroll, refund, death benefit, etc.)
Ability to produce positive pay file for transmission with payroll.
1255 1.1.22 All All Payments
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically produce at the conclusion of every check
run a report of the number of checks printed, the total amount of
1256 1.1.22 All All Payments
all checks printed, and the check number of the first and last
checks printed
Ability to ensure that all correspondence will be sent to an
Power of
1257 1.1.23 All All appointed guardian after the guardian certificate has been
Attorney
reviewed/approved by SDCERS legal staff
Ability to restrict transactions against an account which has an
appointed / approved guardian (i.e., the member may no longer
conduct business on his/her own behalf except in certain limited
circumstances, for example, a change to member demographic
data supported by “valid proof” documentation) and notify
Power of SDCERS staff, if applicable, throughout all processes (including
1258 1.1.23 All All
Attorney the submission of a power of attorney form or trust certificate) that
a court appointed guardian has been reviewed/approved by
SDCERS legal staff or that one is pending legal review – and that
all account transactions must be initiated by the court appointed
guardian as indicated on the guardian certificate
Ability to reject a transaction based on the agent‟s approved
Power of powers (e.g., if agent must “act” in conjunction with another agent,
1259 1.1.23 All All
Attorney signatures from both are required prior to processing transaction)
Ability for user to enter the appropriate agent, guardian, or trustee
information upon approval (e.g., designated or court appointed
agent(s) name and address, whether agent “acts” alone or
Power of
1260 1.1.23 All All together with another agent, agent “powers”, whether agent can
Attorney
name him/herself as beneficiary or survivor annuitant of the
member‟s retirement plan, durable, non-durable, specific, general,
etc.)
Ability to capture a specific time duration (date from and date to)
Power of
1261 1.1.23 All All noted in a power of attorney form, guardian certificate, or trust
Attorney
certificate
Ability to capture and track the status of a power of attorney form,
Power of
1262 1.1.23 All All guardian certificate, or trust certificate (e.g., pending, approved,
Attorney
rejected, legal review, revoked, etc.)
Power of Ability to capture, update, and display submittal of power of
1263 1.1.23 All All
Attorney attorney form, guardian certificate, and trust certificate
Ability to “pend” (when a document designating power of attorney,
guardianship, or trusteeship is received from someone other than
Power of
1264 1.1.23 All All the member or court) the transaction until the designation request
Attorney
is submitted by the member or a court of competent jurisdiction
Ability to “pend” (when a request/document, e.g., application for
refund, is submitted by a person representing him/herself as
Power of power of attorney, guardian, or trustee) the transaction if there is
1265 1.1.23 All All
Attorney no corresponding record in the system of an approved power of
attorney, guardianship, or trusteeship for the requester
Ability for SDCERS to approve/reject a power of attorney form,
Power of guardian certificate, or trust certificate; approval or rejection
1266 1.1.23 All All
Attorney should also trigger workflow to route the work request to the next
appropriate step
Ability to accommodate multiple power of attorney designations;
Power of
1267 1.1.23 All All all approved power of attorney designations will remain in effect
Attorney
until they are revoked by the member
Ability to automatically change the power of attorney, guardian, or
Power of
1268 1.1.23 All All trustee status from “approved” to “revoked” when the specified
Attorney
duration has been exhausted
Ability to automatically generate an approval correspondence to
Power of both the member and designated agent(s) when a power of
1269 1.1.23 All All
Attorney attorney, guardianship, or trusteeship record has been updated
with a status of approved
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to generate a delay correspondence when a non-SDCERS
power of attorney form, guardian certificate, or trust certificate is
Power of
1270 1.1.23 All All sent to SDCERS legal staff for review; if a trust certificate is sent
Attorney
for review, the delay correspondence should be sent to both the
contact person and the trustee(s)
Ability to generate a disapproval correspondence to both the
member and designated agent(s) when a power of attorney,
Power of guardianship, or trusteeship record has been updated with a
1271 1.1.23 All All
Attorney status of disapproved; correspondence should include enclosed
prefilled SDCERS power of attorney / guardian / trustee form
Ability to generate a correspondence indicating that a transaction
Power of
1272 1.1.23 All All cannot be processed based on an agent‟s (power of attorney,
Attorney
guardian, trustee) approved powers
Ability to generate a correspondence to the member alerting
Power of
1273 1.1.23 All All him/her when an approved power of attorney is on file and the
Attorney
member submits another power of attorney form
Ability to generate a response (correspondence) to a person
seeking to designate him/herself as power of attorney, guardian,
Power of
1274 1.1.23 All All or trustee explaining that the transaction cannot be processed
Attorney
until the request is made by either the member or a court of
competent jurisdiction and approved by SDCERS
Ability to generate a response (correspondence) to a person
submitting requests/documents (e.g., application for refund) and
representing him/herself as power of attorney, guardian, or
Power of
1275 1.1.23 All All trustee, explaining that the transaction cannot be processed until
Attorney
the designation of power of attorney, guardian, or trustee is
requested by either the member or a court of competent
jurisdiction and approved by SDCERS
Ability to reactivate pending transactions that were suspended for
Power of lack of approved power of attorney, guardianship or trusteeship
1276 1.1.23 All All
Attorney once the record‟s status has been updated of approved
Power of Ability to view current and historic power of attorney information
1277 1.1.23 All All
Attorney
Ability to recalculate a purchase based on receipt of additional
Puchase of
1278 1.1.24 ALL ALL information and generate a revised Service Purchase Agreement /
Service
Cost Sheet / Invoice
Puchase of Ability to recalculate the remaining balance due when an overdue
1279 1.1.24 ALL ALL
Service payment arrives
Ability to modify a current PSC in the event the payment plan
Puchase of
1280 1.1.24 All All needs to be modified - produce the appriopriate correspondence
Service
to the member and employer.
Ability to create an un-remitted contribution report so that the
Puchase of
1281 1.1.24 All All retirement system knows what money is still owed on all
Service
outstanding service purchases
Ability to provide the employer and/or retirement system staff with
the capability to extract purchase of service reports (e.g., report
Puchase of
1282 1.1.24 All All listing all satisfied/outstanding purchase of service agreements,
Service
report listing any outstanding purchase of service receivable
against the employer, etc.)
Puchase of Ability to provide a report to the employers for all members with
1283 1.1.24 All All
Service only a single payment remaining on a PSC.
Ability to generate delinquency correspondence (i.e., 90 days, 120
Puchase of days, etc.) to both the employer and the member when agreed
1284 1.1.24 All All
Service upon payments are not made by either the employer or the
member
Puchase of Ability to produce a correspondence to acknowledge completion of
1285 1.1.24 All All
Service a purchase of service
Puchase of Ability to detect and report on overdue payments
1286 1.1.24 All All
Service
Ability to capture a transaction date, effective date, and amount
Puchase of
1287 1.1.24 All All remitted for each purchase of service payment received from
Service
member, employer, or financial institution
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RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to capture from the employer or the member a request for
Puchase of
1288 1.1.24 All All purchase of service information (for all types of service
Service
purchases) via a purchase of service application form
Puchase of Ability to capture a user comment with each purchase transaction.
1289 1.1.24 All All
Service
Ability to report how many Service Credit Purchase Agreements
Puchase of were requested, processed, paid for in a single lump-sum
1290 1.1.24 All All
Service payment or are continuing to be paid in a user specified period
Ability to automatically generate reimbursement (with a
Puchase of correspondence of explanation) to the employer, member, or
1291 1.1.24 All All
Service financial institution for an overpaid or member-rescinded purchase
of service agreement
Puchase of Ability to generate a denial correspondence if member is ineligible
1292 1.1.24 All All
Service to purchase service credit
Ability to generate a Service Purchase Agreement / Cost Sheet /
Invoice (turn-around document) for the member and/or their
Puchase of employer which provides the cost of the purchase, choice of
1293 1.1.24 All All
Service payment plans, terms and conditions for each payment plan, and
a comparison of the member‟s future retirement benefit with and
without the purchase
Puchase of Ability to post purchased service credit to member‟s account
1294 1.1.24 All All
Service based on the purchase of service process
Ability to “pend” purchase of service payments (from both
employer and member) until the purchase has been completed,
Puchase of
1295 1.1.24 All All then post the full amount of service credit purchased to the
Service
member‟s account (alternatively, permit posting of partial
purchases)
Puchase of Ability to accept incoming rollover payments from financial
1296 1.1.24 All All
Service institutions toward a member‟s purchase of service receivable
Ability to accommodate a member‟s election to rescind a
Puchase of
1297 1.1.24 All All purchase of service agreement and reverse all service credit
Service
purchases that were posted prior to the decision to rescind
Puchase of Ability to accommodate multiple purchases of the same “type” and
1298 1.1.24 All All
Service track the employer associated with each
Ability to allow for various member payment methods, including a
Puchase of
1299 1.1.24 All All lump sum payment, rollover, installment payments via payroll
Service
deductions
Ability to apply the appropriate service credit amount (in the
Puchase of appropriate service credit “buckets”) to a member‟s account based
1300 1.1.24 All All
Service on the purchase of service agreement and payments received
Ability to automatically create, update, and maintain a history of
each purchase of service receivable record (e.g., amount of
Puchase of
1301 1.1.24 All All service, type of service, cost of service, payments received, etc.)
Service
for a member and/or employer purchase of service agreement
Puchase of Ability to calculate amount of service credit member is eligible to
1302 1.1.24 All All
Service purchase for each type of service credit purchase
Ability to compute a comparison of the member‟s future retirement
Puchase of
1303 1.1.24 All All benefit with and without an eligible service credit purchase
Service
Puchase of Ability to determine member‟s eligibility to purchase service for
1304 1.1.24 All All
Service each type of service credit purchase
Ability to generate pre-filled purchase of service applications and
Puchase of
1305 1.1.24 All All track the distribution, turn-around, and processing of each form
Service
Puchase of Ability to include a calculation of recovery time when calculating a
1306 1.1.24 All All
Service cost to purchase and benefit estimate.
Ability to maintain a history of individual purchase records for each
Puchase of
1307 1.1.24 All All purchase applied for at the level of detail desired by retirement
Service
system
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Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to maintain a scheduled employer installment payment (of
Puchase of amounts withheld from member‟s payroll checks) process as part
1308 1.1.24 All All
Service of the employer‟s regular (wage and contribution) reporting
schedule
Ability to maintain a table of purchase of service types with an
Puchase of
1309 1.1.24 All All associated code including the ability to add a new type when
Service
legislation warrants it
Ability to maintain all rates, factors, and tables associated with
Puchase of
1310 1.1.24 All All each type of service credit purchase (e.g., employer rate, member
Service
rate, interest rates, etc.)
Ability to maintain in member account a detailed history of all
refunds such that, when the member elects to purchase service
Puchase of corresponding with a historical refund, the cost of the purchase
1311 1.1.24 All All
Service can be calculated automatically and, when payment is received,
the account can be re-built automatically (to avoid users having to
manually re-build the account)
Puchase of Ability to maintain the eligibility requirement rules and associated
1312 1.1.24 All All
Service calculation for each type of service credit purchase
Puchase of Ability to route the account for audit and/or review prior to issuing
1313 1.1.24 All All
Service a Service Purchase Agreement / Cost Sheet / Invoice
Puchase of Ability to track the tax status (i.e., before tax or after tax) of all
1314 1.1.24 All All
Service service credit purchase payments
Puchase of Ability to update member demographic information while
1315 1.1.24 All All
Service processing a purchase of service application
Ability to calculate the members highest year of salary or average
of highest 3 years (depending on plan) for PSC estimate
purposes. If a member's new position does not have 12 months
Puchase of
1316 1.1.24 ALL ALL of salary history the system must annualize the current member's
Service
salary for comparison to the highest 12 months in the members
history. The highest of those values is used for the purchase
calculation.
Ability to provide a file to plan sponsors containing any changes to
Puchase of a member's age rate, DROP contributions, and PSC contract
1317 1.1.24 All All
Service information from the Pension Administration Solution. (note: This
will replace the PADE Access db)
Ability to automate all PSC calculations and make them parameter
Puchase of
1318 1.1.24 All All driven to facilitate future updates to calculation logic.
Service
A Member may purchase Service Credit for any prior period
during which the Member was:
(a) employed by the UPD, the City or the Airport Authority, but not
making contributions to this Plan or another. SDCERS-
administered plan;
(b) on an unpaid leave of absence and receiving long term
disability benefits under a program sponsored by the UPD, the
City or the Airport Authority, but only if the Member left the
Member's contributions with this Plan or another SDCERS-
Puchase of administered plan;
1319 1.1.24 All All
Service (c) on an unpaid leave of absence approved by the UPD, the City
or the Airport Authority based on the Family Medical Leave Act
(FMLA);
(d) on an unpaid leave of absence approved while performing
military service or while on military leave covered by the
Uniformed Services Employment and Re-employment Rights Act
of 1994 (USERRA); or
(e) on an unpaid leave of absence approved by the UPD, the City
or the Airport Authority not covered by the FMLA or USERRA, but
only if the leave began before January 2, 1997.
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Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
A Member may purchase Service Credit for the period between
the Member's termination and re-employment in the following two
circumstances:
(a) The Member:
(1) terminated service without fault,
(2) left his or her Employee Contributions with the SDCERS Plan
or this Plan, or repaid them under § 1102, and
APA/ Puchase of (3) was re-employed by the UPD on or before January 1, 1997,
1320 1.1.24 All
UPD Service (b) The Member:
(1) terminated Airport Authority service without fault,
(2) left his or her Employee Contributions with the SDCERS Plan
or this Plan, or repaid them under § 1102, and
(3) was re-employed by the Airport Authority no more than six
months after the date
of such termination.
A Member who is re-employed may repay the contributions this
APA/ Puchase of Plan previously refunded to the Member, plus interest at the
1321 1.1.24 All
UPD Service actuarial interest rate, under the Board Rules and procedures
established by the Administrator.
A Member hired by the Airport Authority on or before October 2,
2006, may purchase a maximum of five years of Service Credit in
addition to any other Service Credit the Member is eligible to
Puchase of purchase under this Division. Service purchased under this
1322 1.1.24 APA All
Service section does not count towards the five-year vesting requirement.
A. Member hired by the Airport Authority after October 2, 2006, is
not entitled to purchase Service Credit under this section.
The cost of Service Credit for approved leaves of absence of one
year or less is the amount the Administrator determines to be the
employee-only cost of that Service Credit. For approved leaves of
absence of over one year, the cost for the first year of Service
APA/ Puchase of
1323 1.1.24 All Credit is the amount the Administrator determines to be the
UPD Service
employee-only cost of that Service Credit; the cost of Service
Credit for the period in excess of the first year is the cost the
Administrator determines to be the employee and employer cost
of that Service Credit.
The cost of Service Credit for a probationary period is calculated
by multiplying the average contribution rate of a Member by the
Base Compensation the Member received during the Member's
probationary period, and then by rounding that monthly salary to
APA/ Puchase of
1324 1.1.24 All the nearest $100 and applying an average interest rate of 4.5%
UPD Service
per year from the date the Member joined this Plan to the date the
Service Credit is purchased.
Unless otherwise specified the method of calculating the cost to
Puchase of purchase service credit is based upon the Member‟s highest
1325 1.1.24 All All
Service annual membership salary at the time the Member applied for the
purchase.
A Member eligible to purchase service credit for hourly or part-
Puchase of
1326 1.1.24 All All time employment may purchase full-time service credit for the
Service
period during which he or she worked only part-time.
Deferred Members who left their contributions on deposit with the
Puchase of
1327 1.1.24 All All System are not eligible to purchase service credit while on
Service
deferred status.
Puchase of A Member may not purchase service after the Member has
1328 1.1.24 All All
Service terminated employment with the plan sponsor.
If Installments cannot be completed because the member dies the
member's beneficiary can:
Puchase of -Refund the purchased contributions
1329 1.1.24 All All
Service -Receive credit for the service purchased through the termination
date
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Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
If Installments cannot be completed because the member retires
the member can:
-Refund the purchased contributions
Puchase of -Receive credit for the service purchased through the termination
1330 1.1.24 All All
Service (i.e RETIREMENT) date
-Within 10 days of termination (i.e. RETIREMENT) agree to pay
the remaining balance within 30 days (or get an additional 30 day
extension from the CEO)
If Installments cannot be completed because the member is
terminated the contract terminates and member can:
-Refund the purchased contributions
Puchase of -Receive credit for the service purchased through the termination
1331 1.1.24 All All
Service date
-Within 10 days of termination agree to pay the remaining balance
within 30 days (or get an additional 30 day extension from the
CEO)
Termination of Installment Purchase Contract before payment of a
Post-Tax Contract: An active Member who elects to terminate a
Post-Tax purchase of service contract before it is fully paid, will
receive a refund of all monies paid under the contract, including
interest posted to the Member‟s account as of the date of the
request. The System will reduce this refund by any credit received
Puchase of
1332 1.1.24 All All for employee age-based contribution rate roll backs. The System
Service
will increase the Member‟s contribution rate to the rate the
Member would have paid had the Member not entered into the
purchase of service contract. Terminations under this provision
may be subject to a fee set by the Retirement Administrator/CEO
to recover the costs incurred by the System.
Termination of Installment Purchase Contract before payment of a
Puchase of Pre-Tax Contract: Installment contract cannot be terminated
1333 1.1.24 All All
Service unless the Member dies, retires or terminates employment with
the City or participating public agency
The annual payments made by a Member purchasing service
Puchase of
1334 1.1.24 All All credit must not exceed the limitations imposed by Section 415 of
Service
the Internal Revenue Code.
The Board determines the “employee-only” and “employer and
Puchase of employee” costs of service credit based upon the
1335 1.1.24 All All
Service recommendation of the Board‟s Actuary. The Board may change
these costs at any time.
Puchase of All purchases of service must be complete before entering into
1336 1.1.24 All All
Service DROP.
Puchase of In the event a member chooses a deferred retirement, all
1337 1.1.24 All All
Service payments for purchase must be complete before termination.
If pre-tax payments under the installment plan will extend past the
date the Member first becomes eligible to service retire, the
Puchase of
1338 1.1.24 All All Member must acknowledge in writing that they understand the
Service
possible negative consequences of extending payment past this
date.
A Member who contributes at the current rate, and who prior to
entrance in the Retirement System held a position in the City
service eligible for membership, and at that time during that tenure
Puchase of was not a member of any retirement system, shall have the right
1339 1.1.24 City All
Service to purchase service credit in the Retirement System for all or any
part of the City service rendered, whether interrupted or not during
the time of such City service before becoming a member.
Any Member who was previously a Member of the 1981 Pension
Puchase of
1340 1.1.24 City All Plan shall be eligible to purchase service credit for the mandatory
Service
one year waiting period required by that plan.
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Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Upon vesting, any vested Member who, was employed by the City
in a position that was less than full–time or was otherwise not
eligible for membership, may purchase full–time service credit for
Puchase of
1341 1.1.24 City All the period of time he or she rendered part–time or hourly service
Service
prior to membership. No employee shall be eligible to purchase
service credit under this Section for periods of employment after
January 1, 1997.
If any Member has terminated City service without fault, or
because of reasons beyond his or her control, the Member shall
have the right at any time, if re– employed by the City, to be
reinstated in the Retirement System upon such terms and
conditions as shall be prescribed by the Board. Such Member
shall be eligible to purchase service credit for the period between
the date of termination and the date of reinstatement. If, however,
Puchase of such Member upon re–employment does not elect to purchase
1342 1.1.24 City All
Service service credit as authorized by this section, the Member‟s rate of
contribution following his or her reinstatement shall be based upon
the Member‟s age at reinstatement. Credit for service under this
section shall be granted only for the period during which
contributions have been made. No employee hired or re–instated
after January 1, 1997, shall be eligible to purchase service credit
under this section.
Any Member granted an approved leave of absence (Leave
without Pay) shall have the right, upon his or her return to City
service, and upon request by the Member, to obtain service credit
Puchase of for a period of up to one year of such absence by paying into the
1343 1.1.24 City All
Service etirement System an amount determined by the Board to be the
equivalent of the employee cost of that service. The purchase
maybe in excess of 1 year with compensation for the employer
contributions.
A member is not eligible to purchase service credit for a Leave
without pay purchase service credit that begin after January 1,
1997, except for leaves of absence granted by the City for long
Puchase of term disability benefits, Family Medical Leave Act periods
1344 1.1.24 City All
Service approved by the City, leaves of absence without pay approved by
the Civil Service Commission with job to be saved, including any
period preceding reinstatement by the Civil Service Commission
following a termination appeal.
To purchase Creditable Service, a Member must elect to pay and
thereafter pay, in accordance with such election before retirement,
into the Retirement Fund an amount, including interest,
Puchase of
1345 1.1.24 City All determined by the Board. No Member will receive Creditable
Service
Service under this Division for any service for which payment has
not been completed pursuant to this Division before the effective
date of the Member‟s retirement.
Subject to any limitations imposed by the Internal Revenue Code,
such payments may be made by lump sum, installment payments,
direct transfer to the Retirement System from any defined
Puchase of
1346 1.1.24 City All contribution plan maintained by the City of San Diego, or in such
Service
manner and at such time as the Board may by rule prescribe. Any
sums paid by a Member are considered to be and administered as
Member contributions.
Any Member may purchase a maximum of five years of Creditable
Service, in addition to any other Creditable Service the Member is
eligible to purchase under this Division. The cost of Creditable
Puchase of Service purchased under section 24.1312 is the amount the Board
1347 1.1.24 City All
Service determines to be the employee and employer cost of that
Creditable Service. This does not apply to members hired or
assuming office after July 1, 2005. (Effective 2/17/2007)
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Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Every Elected Officer who elects to become a Member may also
elect within one year of becoming a Member to receive credit for
the service rendered as a Elected Officer prior to his or her
Puchase of becoming a Member if he or she makes contributions to the
1348 1.1.24 City All
Service System equal to the contributions he or she would have made had
he been a Member during the period of prior service for which he
or she is electing to receive credit.
If a Participant dies or becomes disabled while on military leave
Puchase of under USERRA, and does not return to employment, the
1349 1.1.24 All All
Service Participant or his or her Beneficiary may purchase Service Credit
Miscellaneous Members otherwise eligible to purchase Service
Puchase of Credit under this section shall be permitted to do so only with
1350 1.1.24 UPD All
Service respect to periods after the Miscellaneous Member's first five
years of employment.
A Member who was hired by the UPD before October 1, 2005 may
purchase a maximum of five years of Service Credit in addition to
Puchase of any other Service Credit the Member is eligible to purchase under
1351 1.1.24 UPD All
Service this Division. Service purchased under this section does not count
towards the five-year vesting requirement.
The cost of Service Credit for military leave covered by USERRA
is the amount the Administrator determines to be the employee-
APA/ Puchase of only cost of that Service Credit. The Participant or his or her
1352 1.1.24 All
UPD Service beneficiary may purchase this Service Credit over a period of up
to three times the length of the Participant's military service, not to
exceed five years.
Except as otherwise provided by state or federal law, a Member
may purchase Service Credit for any prior period during which the
Miscellan
Puchase of Member was employed by the UPD, but not making any
1353 1.1.24 UPD eous
Service contributions to the Plan, including any approved leave of
Member
absence, but only if the Member left the Member's contributions
with the Plan.
The cost of Service Credit for Family Medical Leave Act (FMLA)
leaves of absence is the amount the Administrator determines to
APA/ Puchase of be the employee-only cost of that Service Credit. For all other
1354 1.1.24 All
UPD Service approved leaves of absence without pay, the cost of Service
Credit is the amount the Administrator determines to be the full
cost of that Service Credit.
Ability to set up all Refunds to have a mandatory 20% withholding.
1355 1.1.25 All All Refunds For California residents, a 2% state withholding is mandatory.
Ability to automatically stop a refund from being processed if a
1356 1.1.25 All All Refunds
new enrollment form is received for the member
Ability to confirm that there is no legal-hold on member‟s account
1357 1.1.25 All All Refunds
before issuing a refund
Ability to determine status of application for withdrawal while in
1358 1.1.25 All All Refunds
process.
Ability to receive notification of an additional refund if earlier
1359 1.1.25 All All Refunds
refund did not zero account
Ability to capture direct rollover related information (e.g.,
1360 1.1.25 All All Refunds percentage or specific amount to be rolled, financial institution
information, account number, etc.)
Ability to capture refund related information (e.g., last day worked,
1361 1.1.25 All All Refunds termination date, un-reported salary, un-reported contributions,
comments, etc.) from refund documents
Ability to provide statistical, managerial, and demographic data for
1362 1.1.25 All All Refunds various reporting purposes, such as number of refunds generated
in total, by fund, by employer, by job classification
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 88
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to automatically generate an additional information
correspondence from an incomplete refund record and include the
1363 1.1.25 All All Refunds appropriate application (e.g., refund application, direct rollover
application, etc.) highlighting the areas that need to be completed
or corrected
Ability to create a system generated refund payment
1364 1.1.25 All All Refunds correspondence in the event the refund was made in order to
correct an error
Ability to generate a retirement eligibility correspondence to the
member who is requesting a refund, if applicable, and assign
1365 1.1.25 All All Refunds
appropriate status (e.g., pending, cancelled, etc.) to the refund
request
Ability to generate and prepopulate with known member
information and data all refund-related documents (and track their
distribution, turn-around, and processing) at time of termination:
1366 1.1.25 All All Refunds Termination Letter
Refund Application
Rollover Form
Ability to generate an overpayment correspondence where
1367 1.1.25 All All Refunds
applicable
Ability to accommodate retroactive interest posting for those cases
1368 1.1.25 All All Refunds in which a refund / withdrawal should not have been taken and is
reversed
Ability to “split” the amount to be refunded between the member
1369 1.1.25 All All Refunds and one or more financial institutions (direct rollover) in one
transaction
Ability to assign to a refund: cancellation status, status date, and
1370 1.1.25 All All Refunds
reason as a transaction in the member‟s account
Ability to initiate a letter to all inactive members who are not
1371 1.1.25 All All Refunds vested and have been inactive for XX years with money on
account
Ability to calculate and apply interest based on pre-defined time
parameters
Note: Currently SDCERS only applies interest annually based on
1372 1.1.25 All All Refunds
contribution balance at posting time. The system should allow the
flexibility to continue this practice or to allow posting through a
member's termination date if before the posting date.
1373 1.1.25 All All Refunds Ability to calculate the amount to be refunded
Ability to confirm that a member has an application for enrollment /
1374 1.1.25 All All Refunds membership on file, prior to processing a refund request
Ability to correct/reverse a refund transaction already posted
against a member‟s account (i.e. in the event the check is never
1375 1.1.25 All All Refunds issued or has been returned to SDCERS). A full transaction/audit
history of both the original and correcting/reversing are required in
this situation.
Ability to determine direct rollover eligibility and minimum
1376 1.1.25 All All Refunds
distribution amount
Ability to determine retirement eligibility of member requesting a
1377 1.1.25 All All Refunds
refund
Ability to ensure that salary for refunded periods are not included
1378 1.1.25 All All Refunds
in Final Average Salary calculations
Ability to use the member provided termination date in all refund
1379 1.1.25 All All Refunds
transactions.
Ability to, at the time of refund, update the member's account with
1380 1.1.25 All All Refunds a refund transaction that includes the amount of contributions and
service refunded
Ability to recalculate a refund based on receipt of additional
1381 1.1.25 All All Refunds information and re-verify payment options (direct rollover versus
direct payment)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 89
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to refund both regular contributions and purchase of service
contributions, creating appropriate tax records, reducing service
1382 1.1.25 All All Refunds
credit according to the amount refunded, and voiding any
outstanding purchases of service
Ability to retain original withdrawal/rollover distribution when
1383 1.1.25 All All Refunds
original transaction is adjusted/corrected.
Ability to route the account for audit and/or review prior to issuing
1384 1.1.25 All All Refunds
refund check
Ability to suspend the payment of a refund until the final salary
1385 1.1.25 All All Refunds and service information is received from the employer; then
automatically (re)calculate refund and release for payment
Ability to track termination date, last wage and contribution
1386 1.1.25 All All Refunds reporting date, refund request date, refund-processed date, check
date, etc.
Ability to update member demographic information while
1387 1.1.25 All All Refunds
processing a refund application or direct rollover form
Ability to track the distribution, turn-around, and processing of
multiple direct rollover forms (i.e., if member requests payment to
1388 1.1.25 All All Refunds be distributed to multiple financial institutions); confirm the
member has completed a Rollover Form for each financial
institution
If a Member terminates employment other than by death or
1389 1.1.25 All All Refunds retirement, the Member may withdraw the Member's Accumulated
Contributions.
The Administrator may declare a forfeiture of an inactive
Member's Accumulated Contributions if the Administrator is
unable to locate the Member after making a reasonable effort,
including providing reasonable advance notice to the Member at
the last address of the Member known to the Administrator, and:
(1) the Member is eligible for benefits and has not requested or
accepted payment of those benefits within one year after
1390 1.1.25 All All Refunds
becoming eligible to receive them; or
(2) the Member has left employment, is not eligible for benefits
and has not requested a refund of the Member's Accumulated
Contributions within two years of leaving employment.
Ability to present Performance Metric data in graphical form
Management (showing trends) allowing management to see trends/issues and
1391 1.1.26 All
Reports respond by taking proactive steps to manage agency workload
Ability to produce the following Performance Metrics:
1. Production metrics – backlog
2. Efficiency metrics – work queues
3. Workflow metrics – actual cycle times vs. target cycle times
Management
1392 1.1.26 All All 4. User metrics – actual cycle times vs. target cycle times
Reports
5. Accuracy Metrics – providing a comparison of the quantity of
work done correctly the first time vs. that which has to be re-
worked for some reason.
Ability to provide performance reports information for the entire
Management
1393 1.1.26 All All organization, at the division level, and at the individual user level.
Reports
Ability to store the data to perform performance metric reporting
(for appropriate periods of time, e.g., year to date, period to date,
comparison to previous periods, comparison to previous year to
Management
1394 1.1.26 All All date) and the ability for a user administrator to purge data based
Reports
on date criteria (in addition, the ability to restore such purged data
must be provided)
Ability to track and report on staff performance (e.g., quantity and
Management
1395 1.1.26 All All quality) individually and as a group on a daily, weekly, monthly,
Reports
fiscal year, and calendar year basis
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 90
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide up to 3 performance reports for each functional
Management area, showing in both tabular and chart form the following
1396 1.1.26 All All
Reports information: (Current Month, Year to date, Last year - this month,
Last year - year to date)
Ability to allow SDCERS the ability to build their own reports using
1397 1.1.26 All All Reporting the built-in report writer and all "reporting tools" required in the
RFP.
Ability to provide a report dictionary and library that includes a
defininition of each report, a summary of the content, the
1398 1.1.26 All All Reporting
parameters used, the creator, the creation date, and history of
execution.
Ability for the reporting capabilities to have the same accessibility
1399 1.1.26 All All Reporting (hours of operation / access) as the online application
Ability for the reporting tool to support unlimited retirement system
1400 1.1.26 All All Reporting
user licensing
Ability to access a user-friendly report writer for creating custom
1401 1.1.26 All All Reporting reports with graphics, headers, footers, totals, subtotals, sorting,
and statistics
Ability to access both member-specific images and member-
1402 1.1.26 All All Reporting specific print archived records with a single query from within the
LOB application
Ability to add multiple text annotations to a page of a archived
1403 1.1.26 All All Reporting
report
1404 1.1.26 All All Reporting Ability to add new reports to the report menu for easy access
Ability to build sort keys and specifying sort sequences on any
1405 1.1.26 All All Reporting data items or fields used for selection criteria in the adhoc query
tool.
Ability to capture print output and storage of same in print archive.
1406 1.1.26 All All Reporting
Ability to capture to archive any of the print streams generated by
1407 1.1.26 All All Reporting
the LOB application (to archive a report)
Ability to export report information to off-the-shelf spreadsheet
1408 1.1.26 All All Reporting programs (e.g., Excel) or in an ASCII format, or csv format
Ability to include on all reports detailed heading information,
including version/release number, the date of the last modification
1409 1.1.26 All All Reporting of the software that generates the report, the name of the program
that generates the report, a unique name for the report, and the
date of the running of the report
Ability to index captured print streams appropriately, including to
1410 1.1.26 All All Reporting
member record if appropriate
Ability to print customer defined watermarks on various types of
1411 1.1.26 All All Reporting
outputted correspondence
1412 1.1.26 All All Reporting Ability to print the requesting user‟s user-id on all reports
Ability to provide a development or query “Library” outside of the
1413 1.1.26 All All Reporting normal line-of-business application where users can share
queries, information, etc
Ability to provide a facility to prevent or limit queries which will
1414 1.1.26 All All Reporting cause significant system degradation or unreasonable volumes of
output.
Ability to provide a graphic, drag-and-drop report design
1415 1.1.26 All All Reporting
environment
Ability to provide various online support features (“wizard”, help
1416 1.1.26 All All Reporting system, etc.) that will take a user step-by-step through a report
“building” process
Ability to query on all system data (business relevant, transaction
1417 1.1.26 All All Reporting history, log files, etc.) depending on security profiles
1418 1.1.26 All All Reporting Ability to queue reports for printing destination
1419 1.1.26 All All Reporting Ability to save all queries written for future use
Ability to select and block-out (redact) any portion of a record for
1420 1.1.26 All All Reporting printing and identify areas omitted from printed copy
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 91
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to select and print or extact to a spreadsheet specific
1421 1.1.26 All All Reporting
records from a listing of records matching the search criteria
Ability to send output from a report to: printer, file, screen, and e-
1422 1.1.26 All All Reporting
mail
Ability to support ad-hoc reporting, where custom reports can be
1423 1.1.26 All All Reporting
created for single use or saved for continued use
Ability to support dynamic content that incorporates drill-down,
1424 1.1.26 All All Reporting
charts and graphs
Ability to support industry standard multi-dimensional Online
1425 1.1.26 All All Reporting Analytical Processing (OLAP) data source extraction,
transmission, formatting as it relates to reporting
Ability to support printing by allowing the user to determine the
1426 1.1.26 All All Reporting
length of the report prior to printing (e.g., number of pages)
Ability to support report sorting, filtering, and summary report
1427 1.1.26 All All Reporting
output
Ability to support the creation of reports using relational criteria
and logical operators (e.g., less than, greater than, equal to or less
1428 1.1.26 All All Reporting than, wild cards, Boolean operators, and combinations of each),
including searches against message text and key indexed fields
Ability to support the development of parameter driven reports,
where the report variables and format are programmatically
1429 1.1.26 All All Reporting
controlled and certain values are selected (or required) by the
user at the time the report is generated
Ability to support the integration of reports with existing
1430 1.1.26 All All Reporting applications using industry accepted programming and scripting
languages such as: JavaScript, VBScript, COM, XML
Ability to support the use of various font formatting (font type, font
1431 1.1.26 All All Reporting
style, font size, etc.)
Ability to support the viewing of reports that result in large volumes
of data by:
• Providing a warning of the number of records found
1432 1.1.26 All All Reporting
• Prompting the user to continue/refine/alter the query
• Displaying a single page of data at a time
1433 1.1.26 All All Reporting Ability to terminate a query or report while in process
Ability to view requested reports on the screen prior to printing
1434 1.1.26 All All Reporting
report
Ability to produce a series of standard reports, on a periodic basis
and/or on demand, all of which support “drilling down” to various
levels of detail in the following areas:
• Deaths - Number of deceased active and retiree / beneficiaries
during the user selected reporting period
• Terminations - Number of members receiving refunds and
forfeitures of refunded service during the user specified reporting
period
• Average Pay - Calculation of the average pay increase for
employees continuously employed during the user specified
period
• Reconciliation of Demographics - Reconciliation of the current
membership population by employer with the membership
1435 1.1.26 All All Reporting
population from the prior period
• Retirements - The number of retirements by type, that occurred
during the user selected reporting period
• Employees Eligible for Retirement - Number of active members
who are eligible for retirement as of the report date
• Ages at Retirement - Distribution of retirees according to age
classifications at retirement
• New Members - Number of new members added during the user
selected reporting period
• Retirement Benefit Computations - Number of estimates and/or
final computations performed during the user selected reporting
period
• Disability Retirements - Number and type of disability retirements
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 92
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide a report of counts of active members, inactive
1436 1.1.26 All All Reporting members / vested, and annuitants (including survivor annuitants)
for any given date
Ability to run queries seeking various demographic “slices” of the
population, e.g., “All members within two years of possible
retirement (including those who would meet that criteria should
1437 1.1.26 All All Reporting
they purchase service to cover „empty‟ years),” “All members who
have become members within the past five years.,” etc., so they
may be issued invitations to seminars
1438 1.1.26 All All Reporting Ability to set security by each report
Ability to save and re-use a report template that includes the same
1439 1.1.26 All All Reporting header, footer, watermark, etc. on each and every report that is
created.
Ability to run annual reports, following October payroll to
determine the potential 13th check liability (e.g. a trial run). The
1440 1.1.27 All All 13th Check
report should list the number of years of service credit and the
amount to be paid assuming the maximum is issued.
Ability to run detailed and summary reports that detail how the
1441 1.1.27 All All 13th Check
13th check was issued.
Ability to run a report showing the total cost of the 13th check
1442 1.1.27 All All 13th Check
based on a user entered benefit amount.
The following criteria apply in identifying Qualified Retirees eligible
to receive the Annual Supplemental Benefit:
(x) The Retired Member must have completed 5 years of Service
1443 1.1.27 APA All 13th Check Credit.
(x) The Retired Member must have been hired on or before
October 2, 2006. Retired Members who were hired after October
2, 2006 are not entitled
The amount of the Annual Supplemental Benefit amount to be
1444 1.1.27 APA All 13th Check paid to each Qualified Retiree is (up to) $30 per year of Service
Credit.
In years that it is paid, the Annual Supplemental Benefit will be
1445 1.1.27 ALL All 13th Check
paid in November.
For the purpose of identifying those retirees who shall be deemed
qualified to receive the Annual Supplemental Benefit The retiree
must have completed a minimum of ten (10) years Creditable
1446 1.1.27 City All 13th Check
Service as a Member of the System in order to be qualified;
Members hired or assuming office on or after July 1, 2005, shall
1447 1.1.27 City All 13th Check not be eligible for participation in the annual supplemental benefit
program established by this Article.
Qualified Retirees (for the 13th Check) shall be limited to the
following classes:
(*) Retired General and Safety Members;
(*) Special Class Safety Members who are receiving fixed monthly
retirement benefits; and
(*) Survivors of above receiving monthly pensions from the
system, provided such members had met minimum continuous
1448 1.1.27 City All 13th Check
service requirement in subsection (a)(1) above.
(*) Legislative and Special Class Safety Members who are
receiving fluctuating monthly retirement benefits and the survivors
of both classes shall not be eligible for participation in the annual
supplemental benefit program established by this Article.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 93
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
The following criteria apply in identifying Qualified Retirees eligible
to receive the Annual Supplemental Benefit:
(X) If the Qualified Retiree retired under the SDCERS Plan before
October 29, 2002, the Qualified Retiree must have completed 10
years of Service Credit; if the Qualified Retiree retired under the
1449 1.1.27 UPD All 13th Check SDCERS Plan or this Plan on or after October 29, 2002, the
Qualified Retiree must have completed 5 years of Service Credit.
(X) The Qualified Retiree must have been hired before October 1,
2005.
The amount of the Annual Supplemental Benefit amount to be
paid to each Qualified Retiree is as follows:
*If the Qualified Retiree retired under the SDCERS Plan on or
before December 31, 1971, the Qualified Retiree will receive (up
to) $75 per year of Service Credit;
*If the Qualified Retiree retired under the SDCERS Plan between
January 1, 1972 and October 6, 1980, the Qualified Retiree will
1450 1.1.27 UPD ALL 13th Check receive (up to) $60 per year of Service Credit;
*If the Qualified Retiree was a General Member who retired under
the SDCERS Plan between January 8, 1982 and June 30, 1985,
the Qualified Retiree will receive (up to) $45 per year of Service
Credit;
*if the Qualified Retiree retired under the SDCERS Plan on or
after October 7, 1980, and is not covered by the prior rule, the
Qualified Retiree will receive $30 per year of Service Credit.
The Plan will determine the Annual Supplemental Benefit, of
survivor of a deceased Qualified Retiree in the same ratio as the
1451 1.1.27 All All 13th Check
survivor s monthly benefit bears to the Qualified Retiree's Monthly
Retirement Allowance.
The retiree must be on the payroll for the month of October of any
1452 1.1.27 All all 13th Check year in which the Annual Supplemental Benefit is being paid.
Ability to combine check change correspondence with COLA
1453 1.1.27 All All COLA
correspondence
Ability to generate exception reports after the COLA adjustments
1454 1.1.27 All All COLA
have been applied
Ability to produce a standard COLA correspondence to all
1455 1.1.27 All All COLA recipients, accommodating both automated or ad hoc generated
correspondence
Ability for user to maintain the COLA percentage at the fund level
1456 1.1.27 All All COLA
Ability to accommodate QDRO payments (fixed amount or fixed
1457 1.1.27 All All COLA
percentage of benefit) and related COLA processing
Ability to apply Cost of Living Allowance (COLA) to a payroll
1458 1.1.27 All All COLA
transaction when applicable
Ability to automatically determine COLA increases based on each
1459 1.1.27 All All COLA
plan‟s requirements
Ability to automatically determine, process and pay retroactive
1460 1.1.27 All All COLA
annuity due to COLA increase, if applicable
Ability to calculate and apply COLA adjustment based on
1461 1.1.27 All All COLA
legislation
Ability to determine eligible annuitants for existing and future
1462 1.1.27 All All COLA
COLAs
Ability to perform manual COLA calculations for cases where
1463 1.1.27 All All COLA
there are exceptions that could not be updated by the system
Ability to retain both the rates used in calculating the COLAs for
1464 1.1.27 All All COLA past years as well as the actual COLA increases applied to
individuals‟ benefit amounts
Ability to store and display the before check amount, the COLA
increase, the COLA percentage, and check amount after
1465 1.1.27 All All COLA
application of the COLA (including all applicable deductions).
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 94
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to store reasons for not receiving a specific COLA (per
1466 1.1.27 All All COLA
account)
Ability to update COLA processing should a benefit recipient
1467 1.1.27 All All COLA become eligible after the normal COLA unattended execution, for
all or a subset of members
Ability to update related fields (transfer amount, gross, taxable,
1468 1.1.27 All All COLA
survivor check, etc.) after recalculating the COLA
Ability to institute a negative COLA and apply it to members who
1469 1.1.27 All All COLA
had previous, positive COLAs
Ability to keep track of the excess COLA amounts (bank) when a
1470 1.1.27 All All COLA
given year exceeds the 2% cap.
Ability to apply a member's banked COLA in the event an annual
1471 1.1.27 All All COLA
COLA is below 2%.
Ability to apply COLA to a special class of members (closed
1472 1.1.27 All All COLA
group) based on the approriate flags.
1473 1.1.27 All All COLA Ability to apply COLA to the 1981 class
Before each July 1, the Administrator will determine whether there
has been an increase or decrease in the cost of living for the year
ending the previous December 31, as shown by the Bureau of
Labor Statistics Consumer Price Index, United States--All items.
1474 1.1.27 All All COLA
Based on this determinination, on each July 1, this Plan will
increase or decrease the Monthly Retirement
Allowance of each Retired Member by the percentage of this
annual increase or decrease.
No COLA decrease may reduce a Retired Member's Monthly
Retirement Allowance below the amount the Retired Member was
receiving when the Retired Member first retired, and no increase
or decrease may exceed 2% in any one year. If the amount of the
1475 1.1.27 All All COLA cost of living increase or decrease in any year exceeds the 2%
limit, the excess increase or decrease will accumulate to be met
by increase or decreases in allowances in future years. The
Member and the Airport Authority will share equally the cost of all
cost of living increases.
No COLA, Annual Supplemental Benefit or later similar
1476 1.1.27 City All COLA adjustment will be made with respect to any benefit payable from
the DROP Account
The Corbett payment is equal to 7% of the retiree's annual base
retirement benefit, not including the supplemental 13th Check and
Corbett
1477 1.1.27 City All supplemental COLA amounts. Any City of San Diego retiree who
Payment
was on the June 30, 2000 retirement payroll is eligible for the
Corbett payment.
Corbett Ability to run annual reports, following October payroll and 13th
1478 1.1.27 City All
Payment Check to determine the potential Corbett liability.
Corbett Ability to run detailed and summary reports that detail how the
1479 1.1.27 City All
Payment Corbett Payment was applied.
Corbett Ability to detail the Corbett liability for current and prior year
1480 1.1.27 City All
Payment balances at both the summary and member level.
The annual Corbett payment is paid to eligible retirees in any year
ONLY when a 13th Check is paid. In the event payment is not
made in a given year, the accrued amounts will be carried over for
Corbett distribution in the next year that the 13th Check is paid.
1481 1.1.27 City All
Payment (note Corbett payment is paid out only once a year but is only paid
out when there is a positive earnings - it is not garenteed to be
paid each year)
The right to receive the Corbett Settlement Increase will accrue
monthly. But, the increase will be paid annually when the Annual
Corbett
1482 1.1.27 Supplemental Benefit (13th check) is normally distributed.
Payment
(payment is only made if there is a positive earnings for the year)
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 95
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Participation in the Supplemental COLA Program shall be limited
to Qualified Retirees as defined in Section 24.1503 or their
survivors, including special death benefit recipients, who:
(1) Retired on or before June 30, 1982; and (2) Received a
Supplemental
1483 1.1.27 City All retirement allowance on July 1, 1998, which, as determined by the
COLA
System‟s Actuary, was at a level less than the equivalent of 75%
of the present value of their Base Retirement Benefit when
combined with their Annual Supplemental Benefit as defined in
Section 24.1503.
The amount to be paid as the Supplemental COLA benefit shall
be calculated in accordance with the following procedures:
(1) The System‟s Actuary shall determine the factor necessary to
calculate the equivalent of 75% of the present value of the
Qualified Retiree‟s Base Retirement Benefit. This calculation shall
be based on the Cost of Living Index as shown by the Bureau of
Labor Statistics Consumer Price Index, United States - All items,
for each applicable Fiscal Year.
(2) The above factor shall be multiplied times the Qualified
Retiree‟s benefit in effect July 1, 1998, as defined above, but not
including the Annual Supplemental Benefit, to determine the
Supplemental amount of the increase required under the Supplemental COLA
1484 1.1.27 City All
COLA Program.
(3) The amount of the increase to the Qualified Retiree‟s Base
Retirement Benefit under the Supplemental COLA Program shall
not exceed 50% of the Qualified Retiree‟s benefit in effect as of
July 1, 1998.
(4) The payment for the increase to the Qualified Retiree‟s Base
Retirement Benefit under the Supplemental COLA Program shall
start in January, 1999, retroactive to July 1, 1998, with an amount
for the months of July through December 1998 added to an
increased January Retirement Allowance, and then monthly
thereafter.
For the increase to the establishing eligibility for the
(5) The sole purpose of Qualified Retiree‟s Base Retirement
Supplemental COLA Qualified Retirees may include those retirees
with less than ten (10) years creditable service, including those
who are receiving an industrial disability retirement from the
Supplemental
1485 1.1.27 City All System, those who have (10) years of continuous service with the
COLA
System, survivors of Special Class Safety Members who are
receiving fluctuating monthly retirement benefits, and survivors of
special death benefit recipients.
Ability to automatically load the yearly tax tables (and any mid-
1486 1.1.28 All All Tax Reporting year tax change / updates) vs. having to perform manual key-entry
Ability to accommodate mid-year tax table changes based on
1487 1.1.28 All All Tax Reporting
changes made by the IRS or State.
Ability to effective date the tax tables (based on IRS regulations)
1488 1.1.28 All All Tax Reporting and apply the correct rates effective on the date of payment.
Ability to choose the type of print stock used for 1099 forms when
1489 1.1.28 All All Tax Reporting
printing.
Abiltiy to retain and display/print multiple versions of IRS forms
1490 1.1.28 All All Tax Reporting
according to tax year.
Ability to support California EDD quarterly tax reporting
1491 1.1.28 All All Tax Reporting
requirements
Ability to base EDD Quarterly reports upon the payment
transaction date. Voids, stops, and adjustments should be
1492 1.1.28 All All Tax Reporting
reflected in the quarter in which the adjusting transaction was
made, not the original transaction.
Ability to provide appropriate error/exception reporting when
executing the 1099. Reports should identify each member record
1493 1.1.28 All All Tax Reporting
by ID that are in error along with a message indicating the
violation.
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to provide a validation that all header/summary totals in IRS
1494 1.1.28 All All Tax Reporting
file balance with the detail.
Ability to accommodate for manual tax reporting changes for a
1495 1.1.28 All All Tax Reporting member who changes from service retirement to disability
retirement
Ability to limit the impact of the taxability changes of a member
going from service to disability retirement to the current tax year.
1496 1.1.28 All All Tax Reporting If the service retirement crossed mutliple years the taxation of the
previous years should not be changed.
Ability to provide reports that support the IRS transmittal file at the
1497 1.1.28 All All Tax Reporting
summary and detail levels
Ability to filter reports by benefit type (e.g. Service Retirement,
1498 1.1.28 All All Tax Reporting
DROP, Death Benefit)
Ability to track who made a tax adjustment and why that tax
1499 1.1.28 All All Tax Reporting
adjustment was made
Ability to capture a payee‟s tax withholding changes effective on a
1500 1.1.28 All All Tax Reporting
future date
Ability to capture alternate address for mailing of Form 1099-R,
1501 1.1.28 All All Tax Reporting
without changing the recipient‟s permanent address
Ability to capture amount, start-date, and end-date associated with
1502 1.1.28 All All Tax Reporting
a tax levy for a member‟s benefit
Ability to capture federal and California state tax table information
1503 1.1.28 All All Tax Reporting
Ability to produce an appropriate 1099 for any disbursement made
1504 1.1.28 All All Tax Reporting
that has an applicable tax consequence.
Ability to report the excluded amount to be included on the 1099R
1505 1.1.28 All All Tax Reporting
Ability to generate (in the event that a revised or corrected Form
1506 1.1.28 All All Tax Reporting 1099-R is issued) a tax information correspondence to the
member providing details of the correction
Ability to accommodate both the “General Rule” and “Simplified
1507 1.1.28 All All Tax Reporting
General Rule” taxation methods
Ability to convert members with no taxability method (i.e. members
1508 1.1.28 All All Tax Reporting from legacy where SDCERS did not apply SGR) and ensure the
General or Simplified General Rule is not applied.
Ability to accommodate tax levies, garnishments, bankruptcy, etc.
1509 1.1.28 All All Tax Reporting
1510 1.1.28 All All Tax Reporting Ability to accommodate the waiving of tax withholding
Ability to automatically and manually assign distribution codes
1511 1.1.28 All All Tax Reporting
according to IRS regulations
Ability to automatically adjust the tax liability (FWT and state
1512 1.1.28 All All Tax Reporting withholding tax) when an adjustment is made to a payee‟s benefit
amount
Ability to calculate taxes correctly based on federal and state tax
1513 1.1.28 All All Tax Reporting
tables, including the calculation of taxes for prior years
Ability to comply with IRS regulations and reporting requirements,
1514 1.1.28 All All Tax Reporting including content, format and timing of file transmissions
Ability to correctly calculate and accumulate those amounts that
1515 1.1.28 All All Tax Reporting
are required to be included on Form 1099-R
Ability to create, maintain, monitor, and control tax withholding for
IRS and state tax authority reporting, including facilitating and
1516 1.1.28 All All Tax Reporting tracking the transfer of Federal Withholding Tax (FWT) payments
to the IRS and state withholding tax to and state tax authority
Ability to deduct, store and report taxes by payment type (refund,
1517 1.1.28 All All Tax Reporting
beneficiaries, etc.)
Ability to edit IRS Form 945 (Annual Return of Withheld Federal
Income Tax ) and corresponding state tax authority form to
1518 1.1.28 All All Tax Reporting
accommodate corrections spanning calendar year end.
Ability to generate 1099-R file for the IRS and state tax authority
1519 1.1.28 All All Tax Reporting containing payer, payee, control totals and end of transmission
codes
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 97
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to generate a file of annual 1099R information and
1520 1.1.28 All All Tax Reporting corresponding 1099R, 940 and 941 forms to the State (quarterly)
and IRS
Ability to integrate 1099 output into the member's imaging folder.
1521 1.1.28 All All Tax Reporting
Ability to generate and retain corrected Form 1099-Rs, reflecting
changes made after the information has been sent to the IRS and
1522 1.1.28 All All Tax Reporting
state tax authority in accordance with IRS and state tax authority
regulations
1523 1.1.28 All All Tax Reporting Ability to generate and retain the original Form 1099-Rs
1524 1.1.28 All All Tax Reporting Ability to generate Federal Tax Withholding Report
Ability to generate individual Form 1099-Rs on an “as-needed”
1525 1.1.28 All All Tax Reporting
basis
1526 1.1.28 All All Tax Reporting Ability to generate multiple Form 1099-Rs to a single payee
Ability to generate Recalculated Federal Income Tax Deductions
1527 1.1.28 All All Tax Reporting Report and corresponding state income tax deductions report
Ability to generate reports on all types of tax information: such as
1528 1.1.28 All All Tax Reporting by Social Security number, year, distribution code, payment type,
etc.
1529 1.1.28 All All Tax Reporting Ability to generate State Tax Withholding Report
Ability to handle all tax related information from all processes in
1530 1.1.28 All All Tax Reporting
which payments are issued, returned or adjusted
Ability to identify and correctly calculate the tax consequences of
1531 1.1.28 All All Tax Reporting both tax-deferred and non tax-deferred transactions
Ability to identify returned / re-deposited payroll checks (either the
originally issued check or a personal check submitted as
1532 1.1.28 All All Tax Reporting repayment for the original check) and automatically correct the tax
records associated with the returned / re-deposited check
Ability to maintain each member‟s pre-tax dollars, rolled-over
1533 1.1.28 All All Tax Reporting
funds, and recovered contributions
Ability to pass tax transactions, at user defined timeframes, to the
1534 1.1.28 All All Tax Reporting
general ledger
Ability to eliminate non-US resident and citiizen beneficiaries from
1535 1.1.28 All All Tax Reporting
a 1099 run and flag them on an exception report.
Ability to produce IRS tax publication explanation for inclusion in
1536 1.1.28 All All Tax Reporting
the envelope with the 1099R
1537 1.1.28 All All Tax Reporting Ability to produce reprints of Form 1099-Rs
Ability to provide a tax withholding “scratch pad” functionality so
1538 1.1.28 All All Tax Reporting that users / members can examine the tax implications of various
tax withholding scenarios
Ability to query on all types of tax information (distribution code,
1539 1.1.28 All All Tax Reporting
year, taxable vs. non-taxable, gross, net, etc.)
Ability to recognize, combine and report like distribution codes for
1540 1.1.28 All All Tax Reporting a payee on one Form 1099-R (e.g., two rollovers, two monthly
benefits, etc.)
Ability to report 1099-R summary information to the IRS and state
1541 1.1.28 All All Tax Reporting
tax authority as required
Ability to report corrected 1099-R summary information to the IRS
1542 1.1.28 All All Tax Reporting and state tax authority as required (currently this is done quarterly)
Ability to transmit funds corresponding to IRS and state tax
1543 1.1.28 All All Tax Reporting authority tax withholding files and according to IRS and state tax
authority disbursement rules
1544 1.1.28 All All Tax Reporting Ability to produce a 1099 corrections file
Ability to reprint an individual 1099R in the event the member had
1545 1.1.28 All All Tax Reporting
multiple 1099R's
Ability to send notification to the imaging system when two
Imaging accounts are merged or when an account is split so that an
1546 2.8.3
Integration imaging administrator can merge /split the member‟s information
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San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability for the new system to receive the Scan Date index from the
Imaging
1547 2.8.3 All All imaging system for various business processes‟ date logic / edits
Integration
Ability to format the data entered from Web “Self-Service” into a
Imaging
1548 2.8.3 All All standard template so that it can be stored as an image in the
Integration
imaging system for historical reference
Ability to capture outgoing correspondence proccessed in bulk by
Imaging SDCERS from the Pension Administration System and integrate it
1549 2.8.3 All All
Integration into Documentum Imaging, along with indexing information
identifying each member and document type.
Ability to capture outgoing correspondence proccessed for a
single member that is genarated (e.g. letter to a member
Imaging confirming Counseling Session) by SDCERS from the Pension
1550 2.8.3 All All
Integration Administation System and it integrate it into Documentum
Imaging, along with indexing information identifying the member
and document type.
Ability to integrate images inducted into Documentum with the
Pension Administration workflow system. Imaged documents will
Imaging
1551 2.8.3 All All trigger a corresponding workflow process for each specific
Integration
document in a batch of scanned documents when that batch is
released to the archive.
Ability to provide ODBC access from the LOB database to the
Documentum Imaging system to avoid having to key-in attributes
Imaging
1552 2.8.3 All All that already exist in electronic format and minimize the probability
Integration
of data-entry error or duplication. Required Indexes: Member
Name, Member SSN, Member Status
Ability to send data captured by Documentum (e.g. form regonition
Imaging
1553 2.8.3 All All and data extraction) to the workflow/pension application and
Integration
populate the appropriate data fields.
Ability to generate outgoing correspondence that contains Bar
Imaging Codes (either 2-D or 3 of 9, based on detailed requirements)
1554 2.8.3 All All
Integration populated with the member identification index values and
document type.
Ability to ensure real-time data synchronization between the LOB
database and the imaging solution. For example:
+ Changing an index value, such as Social Security number, in
Imaging the LOB system would automatically update the corresponding
1555 2.8.3 All All
Integration index for that person in the imaging solution
+ Changing the name in the LOB system would automatically
update the corresponding index for that person in the imaging
solution
Ability for integration of the imaging retrieval and viewing
capability with LOB member screens so that any user looking at
member data in the LOB solution can retrieve and view member-
related documents in a seamless, integrated manner (such as the
Imaging
1556 2.8.3 All All provision of an “Images” button) without having to provide retrieval
Integration
keys into the imaging system a second time; a solution that
requires the user to key in or cut and paste the member identifier
from one application to another is unacceptable
Imaging Ability to synchronize index values between the LOB and Imaging
1557 2.8.3 All All
Integration systems, e.g., name and status changes.
Ability to integrate viewing of images and lists of images (from
Documentum) into the LOB application user interface such that
retrieval of a member‟s documents (when a member‟s record is
open on the screen) may be initiated with minimal use of keyboard
or pointing device. For example, Image retrieval integration with
Imaging the LOB query capability such that the output of a query can be
1558 2.8.3 All All
Integration used to retrieve images. For example, a SDCERS counselor may
need to retrieve and review all the beneficiary designation forms
for a particular individual (the named beneficiary, not the
member). In such a situation, the result set must be readily
usable as the input for retrieving the beneficiary designation forms
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 99
San Diego City Employees' Retirement System
Integrated Pension Solution RFP Appendix E-9 Functional Requirement and Rule Matrix
RFP
Vendor Custom
ID Section Sponsor Plan Category Description
Solution Hours
B-
Ability to, upon performing an Image retrieval from within the LOB
application, if the member ID uniquely identifies a member, to
present the results as a list of the sub-folders within the folder.
Sub-folders which refer to unique documents would indicate the
form number and scan date, while those which are collections
would permit the user to expand them appropriately. When a user
chooses to expand a collection, its contents would be listed
Imaging
1559 2.8.3 All All showing form number and scan date. Alternatively, the user might
Integration
choose to view all of the documents in a collection, either full size
or as thumbnails. Regardless of the method the user chooses,
she or he would then be able to select one or more individual
documents for full size viewing, annotation, etc. When the list is
presented in "detail" mode, the user must be able to sort any of
the columns/attributes in the list
If the Pension system uses it's own native viewer to access
Images housed in Documentum this viewer must provide all of the
Imaging same tools/features provided by the Brava viewer (e.g. comments,
1560 2.8.3 All All
Integration sticky notes, redaction, watermark, etc.) used by SDCERS and
must store those annotations in the Documentum database.
57963990-c8ba-4102-b153-6758d8bf0163.xls Page 100
