Key skills workplace assignment Organising an outing It’s important that outings with a group of children or young people run smoothly, and this takes careful planning. The purpose of this assignment is to take you through the steps of planning a group outing. After the outing, you’ll carry out a survey to find out what everyone thought of the event, and produce a short report about the outing and the results of your survey. Stages May be relevant to The assignment asks you to: 1 decide on a suitable outing C2.1a, ICT2.1, WO2.1 2 plan the outing N2.1, N2.2, ICT2.1, WO2.1 3 help run the outing WO2.2 4 evaluate its success C2.3, N2.1, N2.3, WO2.2, WO2.3 5 produce a report of the results C2.1b, C2.3, N2.2, N2.3, ICT2.2, ICT2.3, WO2.3 6 rate your own performance Tips • Before you start the assignment, talk to your manager or supervisor and plan each stage carefully. • Keep your notes, rough drafts, plans and other records of what you set out to do, how you did it and any information sources that you used. • Check your work as you go, and proof-read all written material to correct punctuation, grammar and spelling. • Keep all calculations in your work, keep copies of your work or save everything on a disk. • If possible, get your supervisor or colleagues to evaluate your performance. • If in doubt at any time, ask your trainer for guidance. Suitable for: learners in child care What you need to do Stage 1 Decide on a suitable outing Meet with your manager or supervisor and members of the team to discuss the project and decide on the type of outing that would be most suitable. Consider the needs of the children and how the outing will support their development. You need to consider how many children will be going on the trip and their age range. Keep a record of the discussion, and use your notes to make a plan of the arrangements. Consider, for example: • the location and duration of the outing • the numbers participating and the numbers of staff/helpers needed • the learning and development outcomes • suitable transport arrangements • your budget • health and safety issues • other requirements of the group. Use a variety of information sources (internet, reference guides) to identify a suitable outing and transport (remembering any specific facilities for the age of the children and for those with special needs). Agree a budget for the outing and record this. Stage 2 Plan the outing Use the telephone and internet or email to make initial enquiries about venues and transport. Obtain estimates of costs and calculate the price for each of your outing options. Compare these against your budget and display the results on a bar chart. Agree with your manager or supervisor the most suitable outing. Talk to your manager or supervisor and identify the ratio of staff/helpers to children who you wish to take on the outing. State your reason(s) for choosing this ratio, and make sure that everyone knows what their role is. Keep notes of all discussions and draw up a list of the important things to remember on the day. Make provisional bookings by email, fax or letter. Send letters confirming the date, venue, transport, numbers and any special requirements. Send a letter to parents/ carers to give information about the outing and to obtain their consent. Stage 3 Help run the outing On the day of the outing, use the list you made in Stage 2 to check that you have remembered everything, and to help the outing go smoothly. If possible, take some photographs of the outing or collect some literature about the place you have visited so that you can include these in your report of the outing. Stage 4 Evaluate its success After the outing, you need to get feedback from the staff/helpers. Design a survey form to find out whether they were satisfied with the venue and arrangements for the outing. Ask them, for example: • What did the children find most enjoyable? • What went well? • What would they like to be different next time? • What have the children learnt? Where appropriate, you should also obtain feedback from the children by asking them the same questions. Produce a chart showing the results of your survey. Stage 5 Produce a report of the results Write a short report for your manager and colleagues about the outing, and include with it the chart showing the results of your survey. Include the photographs you took or images from literature about the place you have visited. Present your report to a team meeting. Stage 6 Rate your own performance Evaluate your own learning as a result of carrying out this assignment. It will help to discuss how well you have done with your supervisor or assessor. • Did you do anything particularly well? • What did you enjoy the most and what did you find challenging? • What new information or skills did you learn? • Was there anything that you could improve on or do differently next time? • What have you achieved? • What are your plans for your next task? Organising an outing – trainer notes The learner could use this assignment either to practise their skills or to provide evidence, but a single assignment like this is unlikely to generate all the evidence they would need. Briefing and supporting the learner • Involve the learner in choosing an appropriate assignment. Consider the business benefit. • Consult with the learner’s employer if necessary. • Think about the learner’s existing skills and knowledge – will they need help before they start? • Decide whether to use the assignment to help the learner develop and practise their key skills or to gather portfolio evidence. • Decide whether to use all or part of the assignment. • How long will it take the learner to complete the assignment? How and when will you review progress? • Explain the assignment to the learner so that they know what’s involved and what’s expected. • Identify health and safety implications and make sure that the learner is aware of these. Adapting the assignment This assignment may be adapted to other contexts. Extending the assignment You could extend this assignment if the learner carries out a risk assessment of the venue, and uses this data to help identify and minimise health and safety risks.
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