DPW Board Meeting Minutes – August 26, 2005
Doney Park Water
“A Member-Owned Cooperative”
Directors Present: Bob Lupo
Terry Hubbard
Dick Downey
Dale Shewalter
Directors Absent: Ed Peacock
Dick Young
Selden Wasson
Staff Present: Bill Linville
Theresa Anderson
Members Present: Seth & Kande Jacobsen
The Board of Directors held their regularly scheduled (administrative session) meeting
at the Doney Park Water office, 5290 E. Northgate Loop, Flagstaff, Arizona. Executive
Director, Bob Lupo, called the meeting to order at 5:05 p.m.
First agenda item was the approval of the August 2005 meeting minutes. Bob Lupo
stated that the board would review the Management Letter from Bradley Scott CPA at
the next board meeting. Dick Downey made a motion to accept the minutes; Dale
Shewalter seconded the motion; the motion was carried.
Next item on the agenda was financial statements. Terry Hubbard went over the
financial statements with the board.
Communication from members was next. Members, Seth and Kande Jacobson were
present to address the Board Members. Mr. & Mrs. Jacobson are the owners of a
company by the name of Forever Lawn. Forever Lawn is a company that makes
artificial grass. The Jacobson’s were inquiring if they could have information about
their company put into DPW’s newsletter. Bob Lupo stated that the board was not
comfortable with putting anything in the newsletter that seemed to be advertising or
promoting a specific product. He did tell them that they could write up an article in
regard to the benefits of using artificial grass versus planting grass, without mentioning
their company name. The board would need to review and approval the article prior to
being published.
Next Bill Linville went over the operations and administrative reports with the board.
New member list and contractors list were next on the agenda. Dick Downey made a
motion to accept both lists; Terry Hubbard seconded the motion and it carried
unanimously.
Next item on the agenda was approval of the Draft Employee Handbook. The board
had been given the draft handbook at a previous meeting to look over. Dick Downey
questioned the wording of “employment- at-will”, concerned that there would be some
who would not understand what it meant. Bill explained that after the wording, is the
meaning, that the employee or DPW is permitted to end their relationship for any
reason at any time. Arizona is a “Right to Work” state and employees will have to initial
that they read and understand the contents of the handbook.
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Terry Hubbard would like to see re-wording of the following, under the Harassment
definitions change “verbal sexual advances” to “unwanted verbal sexual advances” to
give more clarification. Bill stated that he would make the requested change. Terry
Hubbard made a motion to accept the employee handbook with requested changes;
Dale Shewalter seconded the motion; and the motion was carried.
Bob Lupo motioned to adjourn the meeting; the motion was seconded and it carried
unanimously. The meeting adjourned at 6:30 P.M.
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Secretary Date