Sheridan Community Recreation, Inc.
Monthly Meeting Agenda
October 19, 7:30 PM
Sheridan Public Library
sheridanyouthsports.com
1. Meeting called to order
2. Inroductions, welcoming of guests
3. Approval of prior minutes
4. Secretary comments
5. Chairperson updates for each sport
A. Baseball
B. Softball
C. Soccer
D. Tennis
E. Football
F. Basketball
G. Wrestling
6. Treasury comments
7. Concession
8. Fundraising
9. Participation
10. Equipment
11. Old Business
12. New Business
13. New Members
14. Next meeting: November 16, 7:00 PM, TBA
15. Chairperson elections-none
16. Officer Elections-none
17. Meeting adjourned
Sheridan Community Recreation Board
Committee Notes and Discussion
Date Sport/Category Chair Topic Discussion
01/19/11 Baseball Jim Hopkins General NTR (absent)
Sign-up and season information provided.
01/19/11 Softball Angel Cooper Season
Schedule to be updated on website.
Spring registration flyer to be distributed at
01/19/11 All Sports N/A Registration schools and preschools. One flyer for all sports,
directing parents to the website for updates.
Sign-up and season information provided.
01/19/11 Soccer Si DeVaney Season
Schedule to be updated on website (absent.)
Sign-up and season information provided.
01/19/11 Tennis Keith Rinkenberg Season
Schedule to be updated on website
Sign-up and season information provided.
01/19/11 Football Jesse Williams Season
Schedule to be updated on website.
Glazier clinics for coaches to be held Feb 24-26.
01/19/11 Football Jesse Williams Clinics
Contact Jessed if interested in attending.
01/19/11 Basketball Todd Roberts General NTR (absent)
01/19/11 Wrestling Jeff Woodcock Season Season has begun. Meets underway.
Williams/Smith to create a plan for team
01/19/11 Concessions L. Williams/B. Smith General responsibility to cover concessions: proposed 4
teams cover each 2-week period.
01/19/11 Fundraising Keith Rinkenberg General NTR
Participation Committee to address abuse of
01/19/11 Participation Kristy Smith Scholarship scholarship program, ask for volunteer time in if
payment is not possible
01/19/11 Equipment Manager Brian Smith General NTR
Motion that Baseball and Softball to share profits
02/17/11 Baseball Jim Hopkins General on Hamburger Fry and to include in their budgets.
Motion denied until next meeting 03/16/11
02/17/11 Softball Angel Cooper General NTR (absent)
02/17/11 Soccer Si DeVaney General NTR
02/17/11 Tennis Keith Rinkenberg General NTR (absent)
02/17/11 Football Jesse Williams General NTR (absent)
Motion to spend $450 for tourney @ Fort Wayne for
02/17/11 Basketball Todd Roberts General
3rd grade team. Board Voted YES.
02/17/11 Basketball Todd Roberts General Chairperson elections: Todd Roberts nominated
02/17/11 Wrestling Jeff Woodcock General Chairperson elections: Jeff Woodcock nominated
Sheridan Community Recreation Board
Committee Notes and Discussion
Date Sport/Category Chair Topic Discussion
Motion that baseball and softball share profits that
are made from the hamburger fry with out getting
permission from the Rec Bd. Treasurer. Motion
03/16/11 Baseball Jim Hopkins General
Passed. Walt Castor will maintain the diamonds
this year. Motion to pay $3,500 plus electric bill
for April and May. Motion passed.
03/16/11 Softball Angel Cooper General NTR
03/16/11 Soccer Si DeVaney General NTR
03/16/11 Tennis Keith Rinkenberg General NTR
03/16/11 Football Jesse Williams General NTR
03/16/11 Basketball Todd Roberts General NTR
Motion passed to pay $50 to Jeff Woodcock for gas
03/16/11 Wrestling Jeff Woodcock General
he spent on taking kids to tourneys
04/20/11 Baseball Jim Hopkins General Motion to accept baseball budget - Accepted
Budget $1,382 in the red. Plan on doing a fund
04/20/11 Softball Angel Cooper General raiser to make up the debt. Motion to accept
softball budget - Accepted
04/20/11 Soccer Si DeVaney General NTR
04/20/11 Tennis Keith Rinkenberg General NTR
04/20/11 Football Jesse Williams General NTR
04/20/11 Basketball Todd Roberts General NTR
04/20/11 Wrestling Jeff Woodcock General NTR
Meeting Canceled, not enough officers due to
05/18/11
Tournaments
06/20/11 All Sports N/A General NTR
Motion passed to take Rookie All-Stars to an Indpls
07/20/11 Baseball Jim Hopkins Other Indians game using extra money that the Rookies
raised.
Motion passed to spend $1,500 on softball
07/20/11 Softball Angel Cooper Equipment
equipment, Bats, Bags, Catchers gear, etc.
07/20/11 Soccer Si DeVaney Other Todra Gooch voted in as new chairperson.
07/20/11 Tennis Keith Rinkenberg General Between seasons, only adults currently playing.
Sheridan Community Recreation Board
Committee Notes and Discussion
Date Sport/Category Chair Topic Discussion
Working on getting a portable Score Board.
07/20/11 Football Jesse Williams Equipment
Currently proposed option is about $3500.
07/20/11 Basketball Todd Roberts General NTR
07/20/11 Wrestling Jeff Woodcock General NTR (absent)
Concessions put back nearly $7,000 back into
program. Pretzel Machine is not working right and
07/20/11 Concessions L. Williams/B. Smith General
will be traded in for a better one or something else.
(Current machine dries out the pretzels)
07/20/11 Fundraising Keith Rinkenberg Fundraising Park signage is posted.
To date, 3 athletes requesting
07/20/11 Participation Kristy Smith Scholarship
assistance/scholarship for fall sports.
07/20/11 Equipment Manager Brian Smith General NTR (absent)
Jim Hopkins approved as Baseball Chairperson for
08/17/11 Baseball Jim Hopkins General
the 2012 Season
Angel Cooper approved as Softball Chairperson for
08/17/11 Softball Angel Cooper General
the 2012 Season
08/17/11 Soccer Todra Gooch General Soccer budget and coaches approved
08/17/11 Tennis Keith Rinkenberg General NTR
Football coaches approved, Budget will be
08/17/11 Football Jesse Williams General presented in the next meeting for approval.
(09/21/11)
08/17/11 Basketball Todd Roberts General NTR (absent)
08/17/11 Wrestling Jeff Woodcock General NTR (absent)
Motion passed to cover extra expendatures to
09/21/11 Baseball Jim Hopkins General
finish diamond #3 - $375.87
09/21/11 Softball Angel Cooper General NTR (absent)
09/21/11 Soccer Todra Gooch General NTR (absent)
09/21/11 Tennis Keith Rinkenberg General Fall season underway, NTR.
09/21/11 Football Jesse Williams General Motion passed to approve football budget.
Coaching incident reported by Cristine Lucas and
09/21/11 Football Jesse Williams Coaches Nicole Cummings, to be investigated by the Code of
Conduct Committee
Teams to participate in Jr. Pilgrim Cup tournament
throught the Cage. High School players to coach
09/21/11 Basketball Todd Roberts General the teams. Some portion of the proceeds go to a
food pantry, some go back to participating
programs.
Sheridan Community Recreation Board
Committee Notes and Discussion
Date Sport/Category Chair Topic Discussion
09/21/11 Wrestling Jeff Woodcock NTR (absent)
Sheridan Community Recreation Board
General Business
Responsible
Presenter Date Topic Discussion Due Date Status
Individual
Libby Williams 1/19/2011 Updated Bylaws Bylaws updated, approved, signed Libby Williams Complete
Champs grants available and due in January. Can be
Jake Koepkey 1/19/2011 Champs Grants awarded to a specific program managed by the board, Jake Koepkey 12/31/2011 Open
serving underprivileged kids. Apply for 2012 grant.
Donation from
Jesse Williams 1/19/2011 $500 donation received from Adams Township. Jesse Williams Complete
Adams Township
Need written scholarship policy. Discussed one Brian Smith/ Si
Brian Smith 2/17/2011 Scholarships Open
scholarship per season per child. Devaney
Walt and Rich from the Park Board were at the meeting to
tell us about problems with vandalism in the park rest
Walt Castor and Biddle Memorial rooms. They recommend that someone from the Rec Bd
2/17/2011 Jake Koepkey Complete
Rich Wilson Park be present at the next Park Board Meeting 03/15/11 @
7:30pm @ the Town Hall to discuss a new contract for the
upcoming year.
(3) year contract is up this year with Photos by Gregg. Will
Photography
Jake Koepkey 2/17/2011 compare Sauder Photography prices. Agreed to new 4-year Si Devaney Complete
contract
contract at 7/20 meeting.
Diamond
Dave Leonard 2/17/2011 Need someone to maintain the diamonds for 2011 season. Baseball Complete
Maintenance
Motion to give $500 to High School as a good gesture.
Jeff Woodcock 3/16/2011 Donation to School Jeff Woodcock Complete
Motion did not pass.
Working on formal papers to present to the board for
Brian Smith 3/16/2011 Scholarships 4/16/2011 Open
approval.
Dawn is an Avon salesperson and asked if we would be
Fundraising/ interested in selling Avon products for fund raising.
Dawn Lee 3/16/2011 Not pursued
Concessions Pricing information on SSS sunblock/bug guard
forthcoming. (no response from Avon sales rep.)
Diamond Walt Castor, park superintendent has agreed to perform
Jake Koepkey 3/16/2011 Baseball Complete
Maintenance diamond maintenance for $800.
Park requests $4000-$5000 annually plus electric usage.
Biddle Memorial
Jake Koepkey 3/16/2011 Discussed offering $3500 plus full April/May electric bill. Jake Koepkey Complete
Park
Agreed on $3800.
Motion approved to pay Jake Koepkey for out of pocket
Jake Koepkey 8/17/2011 SCRI Web Site Jake Koepkey
expences to keep up SCRI Web Site $245
SCS Operating
Todd Roberts 9/21/2011 Asked for support and $500 from SCRI.
Referendum
Sheridan Community Recreation Board
Treasury Reporting
Date Expendatures Revenues Unpaid Expenses Comments
Comparing past year's budgets, main
contributors to annual shortfalls are:
1/19/2011 (1) Lack of soccer sponsors
(2) Declining concessions revenues
(3) Declining fundraiser revenues
2/16/2011 $ 1,172.29 $ 2,173.10
3/16/2011 $ 546.00 $ 500.00
4/20/2011 $ 1,288.54 $ 2,323.00
5/18/2011
6/20/2011
7/20/2011 $ 11,588.09 $ 8,861.00
8/17/2011 $12,509.25 $8,625.00
9/21/2011
10/19/2011
11/16/2011
Sheridan Community Recreation Board
Attendance
Member 01/19/11 02/16/11 03/16/11 04/20/11 05/18/11 06/15/11 07/20/11 08/17/11 09/21/11 10/19/11 11/16/11
Koepkey, Jake x x x x x x x x
Rinkenberg, Keith x x x x x x
Speck, Ken x x x x x x x x x
Smith, Kristy x x x x x x
Williams, Jesse x x x x x x
Buckner, Tim
Cooper, Angel x x x x
Cooper, Calvin x x
Cummings, Nicole x x
Delph, Shelly
DeVaney, Si x x x
Durbin, Greg x x x
Hopkins, Jim x x x x x x
Hybarger, Barb
Leonard, Dave x x x x
Leonard, Steve x
Payne, Johnny x
Price, Jerry
Reed, Chris
Roberts, Keith
Roberts, Todd x x
Smith, Brian x x x x x
Webster, Mike x x x x x x
Williams, Libby x x x x x
Woodcock, Jeff x
Guest 01/19/11 02/16/11 03/16/11 04/20/11 05/18/11 06/15/11 07/20/11 08/17/11 09/21/11 10/19/11 11/16/11
Johnny Payne 2 3
Matt Britt x
Adam Winn x x
Todra Gooch 1 x 2 3 x
Jeff Weir x
Chris Hovey x
Brad Stone x
George Reners x
Jenny Winn x
Cristine Lucas x
Guest Speakers Date Purpose
Sheridan Community Recreation Board
Meeting Schedule
Officers Members/Public Meeting Called Meeting
Date Place Attendees
Start Time Start Time to order Adjourned
01/19/11 7:00 PM 7:00 PM Community Center 7:10 PM 9:30 PM Officers, members, open to public
02/16/11 7:00 PM 7:00 PM Community Center 7:10 PM 9:00 PM Officers, members, open to public
03/16/11 7:00 PM 7:00 PM Community Center Officers, members, open to public
04/20/11 7:30 PM 7:30 PM Biddle Park Officers, members, open to public
05/18/11 7:30 PM 7:30 PM Biddle Park Officers, members, open to public
06/15/11 7:30 PM 7:30 PM Biddle Park Officers, members, open to public
07/20/11 7:30 PM 7:30 PM Community Center Officers, members, open to public
08/17/11 7:30 PM 7:30 PM Community Center Officers, members, open to public
09/21/11 7:30 PM 7:30 PM Community Center Officers, members, open to public
10/19/11 7:00 PM 7:30 PM Library Officers, members, open to public
11/16/11 7:00 PM 7:00 PM Community Center Officers, members, open to public
Sheridan Community Recreation Board
Board Member Contact Sheet
Title Name Address City Zip Code Home # Work # Cell # Primary Email Address
President Koepkey, Jake 24827 N Eagletown Rd Sheridan 46069 219-3003 710-4373 jake.koepkey@pulte.com
Vice President Rinkenberg, Keith 403 E. 9th Street Sheridan 46069 758-6513 758-6513 erinkenberg@bradleycm.com
Treasurer Smith, Kristy 25110 Lamong Road Sheridan 46069 758-5537 627-7249 kristysmithkks@yahoo.com
Secretary Speck, Ken 22508 Dunbar Rd Sheridan 46069 758-4309 645-3202 kspeck@mccomaseng.com
Sergeant of Arms Williams, Jesse 8123 N. 900 E. Sheridan 46069 758-1223 797-3650 714-6283 jesse.williams@ctmt.com
Baseball Chairperson Hopkins, Jim 8017 N. 1000 E. Sheridan 46069 758-9152 765-868-7276 730-3065 jim.hopkins@edwardjones.com
Basketball Chairperson Roberts, Todd 1512 W. 246th street Sheridan 46069 758-0210 432-1264 tcrobert@valassis.com
Football Chairperson Williams, Jesse 8123 N. 900 E. Sheridan 46069 758-1223 797-3650 714-6283 jesse.williams@ctmt.com
Fundraising Chairperson Rinkenberg, Keith 403 E. 9th Street Sheridan 46069 758-6513 erinkenberg@bradleycm.com
Soccer Chairperson Gooch, Todra 402-3037 todrahart@gmail.com
Softball Chairperson Cooper, Angel 26210 Jerkwater Road Sheridan 46069 758-9101 calccooper@att.net
Tennis Chairperson Rinkenberg, Keith 403 E. 9th Street Sheridan 46069 758-6513 758-6513 erinkenberg@bradleycm.com
Wrestling Chairperson Woodcock, Jeff 767 W. 221st Street Sheridan 46069 758-0352 224-2300 590-1198 j_woodcock@yahoo.com
Concession Chairperson Williams, Libby 8123 N. 900 E. Sheridan 46069 758-1223 797-0002 nixberkpark@yahoo.com
Buckner, Tim 379-1913 nolanandpayton@att.net
Cooper, Angel 26210 Jerkwater Road Sheridan 46069 758-9101 997-7071 calccooper@att.net
Cooper, Calvin 26210 Jerkwater Road Sheridan 46069 758-9101 771-3005 calccooper@att.net
Cummings, Nicole 706 S Sheridan Ave Sheridan 46069 758-6015 281-7111 n.cummings@sbcglobal.net
Delph, Shelly 28210 Sixpoints Road Sheridan 46031 758-6558 338-3006 370-4227 sdelph1221@ndwave.com
DeVaney, Si 402 E 2nd Street Sheridan 46069 758-3196 460-5825 sdevaney3@kmcmold.com
Durbin, Greg 1025 W 261st Street Sheridan 46069 758-4652 407-9479 gdurbin@gwberkheimer.com
Gooch, Todra 402-3037 todrahart@gmail.com
Hopkins, Jim 8017 N. 1000 E. Sheridan 46069 758-9152 765-868-7276 730-3065 jim.hopkins@edwardjones.com
Hybarger, Barb 1643 W. 246th Street Sheridan 46069 758-0954 507-0954 bhybarger@msn.com
Koepkey, Jake 24827 N Eagletown Rd Sheridan 46069 219-3003 710-4373 jake.koepkey@pulte.com
Leonard, Dave 99 E 286th Street Atlanta 46031 krimustree@yahoo.com
Leonard, Steve 501 E 5th Street Sheridan 46069 758-0827 373-3470 sllneeters@sbcglobal.net
Payne, Johnny 1133 Maple Trace Way Sheridan 46069 354-5700 johnnypayne1973@yahoo.com
Price, Jerry 804 S. Main Street Sheridan 46069 758-5109 626-9675 jerryp9419@sbcglobal.net
Reed, Chris 401 E. 6th Street Sheridan 46069 758-6855 reeder01@hotmail.com
Rinkenberg, Keith 403 E. 9th Street Sheridan 46069 758-6513 758-6513 erinkenberg@bradleycm.com
Roberts, Keith 382 W 256th Street Sheridan 46069 758-5044 kberts34@yahoo.com
Roberts, Todd 1512 W. 246th street Sheridan 46069 758-0210 432-1264 tcrobert@valassis.com
Smith, Brian 4300 N 700 E Lebanon 46052 765-325-4013 710-8246 bcsnsmith2008@live.com
Smith, Kristy 25110 Lamong Road Sheridan 46069 758-5537 627-7249 kristysmithkks@yahoo.com
Speck, Ken 22508 Dunbar Rd Sheridan 46069 758-4309 645-3202 kspeck@mccomaseng.com
Webster, Mike 3730 W. 226th Street Sheridan 46069 758-4234 626-5907 mike.webster@royalunitedmortgage.com
Williams, Jesse 8123 N. 900 E. Sheridan 46069 758-1223 797-3650 714-6283 jesse.williams@ctmt.com
Williams, Libby 8123 N. 900 E. Sheridan 46069 758-1223 797-0002 nixberkpark@yahoo.com
Woodcock, Jeff 767 W. 221st Street Sheridan 46069 758-0352 224-2300 590-1198 j_woodcock@yahoo.com
Guests please sign-in here
Sheridan Community Recreation Board
Inactive Members
Name Address City Zip Code Home # Work # Cell # Primary Email Address Removed
Chesney, Don 842-1875 714-4324 donc@arborhomesllc.com 2009
Webster, Charlene 3730 W. 226th Street Sheridan 46069 758-4234 627-6778 mwcw@sbcglobal.net 2009
Stone, Brad 2018 West 246th Sheridan 46069 758-6599 502-6421 stone@ndwave.com 2009
Reed, Lisa 401 E. 6th Street Sheridan 46069 758-6855 reeder01@hotmail.com 2009
Musgrove, Dale 24879 Dartown Road Sheridan 46069 758-5848 dem31@chrysler.com 2009
Hobson, Jerry 1621 E 236th Street Arcadia 46030 758-4341 797-8895 strike3uroutred@aol.com 2009
Perry, Mary 11980 E 300 N Sheridan 46069 769-6134 817-6946 506-9348 mperry@shipltc.com 2010
Finchum, Mary Lou 105 W. 2nd Street Sheridan 46069 758-5525 507-9990 finchum@iquest.net 2010
Laughlin, Perle 960 W. Red Oak Lane Sheridan 46069 758-4986 plaughlin@aol.com 2010
Sheridan Community Recreation Board
Elections
Elected Officers and Committee Chairs
Position Nominee(s) Date Nominated Currently Elected Member Date Elected
President Jake Koepkey 11/17/2010 Jake Koepkey 1/19/2011
Vice President Keith Rinkenberg 11/17/2010 Keith Rinkenberg 1/19/2011
Treasurer Kristy Smith 11/17/2010 Kristy Smith 1/19/2011
Secretary Ken Speck 11/17/2010 Ken Speck 1/19/2011
Sergeant of Arms Greg Durbin, Jesse Williams 11/17/2010 Jesse Williams 1/19/2011
Baseball Chair Jim Hopkins 7/20/2011 Jim Hopkins 8/18/2010
Softball Chair Angel Cooper 7/20/2011 Angel Cooper 8/18/2010
Soccer Chair Todra Gooch 7/20/2011 Todra Gooch 7/20/2011
Tennis Chair Keith Rinkenberg 11/17/2010 Keith Rinkenberg 1/19/2011
Football Chair Jesse Williams 11/17/2010 Jesse Williams 1/19/2011
Volleyball Chair Not Filled
Basketball Chair Todd Roberts 2/17/2011 Todd Roberts 3/17/2010
Wresting Chair Jeff Woodcock 2/17/2011 Jeff Woodcock 3/17/2010
Concessions Chair Brian Smith, Libby Williams 11/17/2010 L. Williams/B. Smith 1/19/2011
Fundraising Chair Vice President 11/17/2010 Keith Rinkenberg 1/19/2011
Participation Chair Treasurer 11/17/2010 Kristy Smith 1/20/2010
Equipment Manager Brian Smith 11/17/2010 Brian Smith 1/19/2011
Sheridan Community Recreation Board
Season Information by Sport
Baseball
Registration Period Early March
Clinic Period February-March
Season Begins April
Season Length
Softball
Registration Period Early March
Clinic Period February-March
Season Begins April
Season Length 10 weeks
Visit sheridanyouthsports.com for the most current information.
T-Ball
Registration Period Early March
Clinic Period February-March
Season Begins April
Season Length
Spring Soccer
Registration Period Early March
Clinic Period None
Season Begins Weekend after spring break
Season Length 4 weeks, ends before school is out
Spring Tennis
Registration Period Early March
Clinic Period
Season Begins Early April
Season Length 9 weeks
Football
Registration Period July
Clinic Period Late July-Early August
Season Begins Weekend before Labor Day
Season Length 6 weeks
Cheer
Registration Period July
Clinic Period Late July-Early August
Season Begins Weekend before Labor Day
Season Length 6 weeks
Fall Soccer
Registration Period
Clinic Period
Season Begins
Season Length
Fall Tennis
Registration Period Early August
Clinic Period
Season Begins Early August
Season Length 12 weeks
Basketball
Registration Period October
Clinic Period Late October
Season Begins First Saturday after Thanksgiving
Season Length In house games end mid-January, travel teams play through February/March
Wrestling
Registration Period Late November
Clinic Period
Season Begins Early December
Season Length 10-12 weeks, through February