Employment letters is an umbrella term that contains a variety of letters
used for communication in a working environment. The letters are
preferred over other forms of communication because they are considered
to be documented proof for any type of discussion between individuals.
Such letters are written in a predefined structure following a formal
style of writing. Normally, the letter content is brief and direct.
Special consideration is given to attention-to-detail issues like
spelling mistakes, grammar rules, and formatting styles. Simple and
active sentences are preferred to avoid ambiguity and lengthy text. For
your information, some of the commonly used employment letters are
defined below.Termination letter An organization’s representative drafts
the letter to inform an employee that his services are no longer required
due to poor performance or misconduct.Promotion letter As the name
suggests, a promotion letter is written to inform an employee about the
decision of the organization to promote him, with or without a revised
pay package, based on his good performance. Recommendation letterDuring
an internal appraisal process, names for promotion, transfer, salary
hike, lead appointments for projects, etc. are made through this letter.
Also, a person quitting his current job may ask his existing boss to
write a letter recommending him to the new company.Warning letterIt is
written to forewarn an employee of dire consequences if he does take
prompt measures to improve his performance or conduct with other
employees.Appreciation letterAll praiseworthy efforts of an employee are
declared to others through an appreciation letter. It discusses the good
work, qualities, and the amount of hard work done to achieve commendable
results.Resignation letterAn employee writes a resignation letter to
inform the organization about his decision to discontinue with his tenure
of service. It mainly includes the date and reason for the
resignation.Announcement letterAll developments in an organization are
made known to everyone through this type of letter. For example, a
restructuring initiative will commence from the month of July is an
announcement that can be drafted in the form of a letter.Interview
letterIt is sent to a job applicant informing him about the date, time,
and venue of his interview for the applied job opening.Approval letterIf
a person wants to seek an approval to perform an action beyond his
rights, he needs to get a written approval for the same from the right
authority. For more, check Employment Letters.