An Overview
D e v e l o p e d B y-
Kalinga Software Pvt. Ltd.
Bhubaneshwar
Activity Web for Today’s
Educational Institutes
Infrastructure
Management
Faculty Marketing for
Pedagogy Students
Institute
Administrator Society
Accreditation Information Flow
Consultant
Competitor’s
Moves Public Relations
Financial
Placements
Management
Institute Landscape: Yesterday and Today –
The Change is Total
Yesterday Today
Education Delivery Education Management
Government Privately Managed / Self
Managed / Funded Financed. Cost Control.
Internal Operations External Oriented - Mkt,
Focus PR As Important
Healthy Academic Have to Win! - Akin to
Competition Corporate Warfare
In-house / Resident External / Remote
Management Management
MIS Informal / Absent Information Overdrive
Institute’s face has changed completely, its similar to a corporate house in
terms of operational efficiency, external environment management and
information processing needs
Institute Has Changed But Management
Methods Have Not…As A Result
Dissatisfied Parents
?
?
?
Disorderly Staff Meeting
Principal’s Confusion
?
Teacher’s/Administrator’s
Burden ?
Modern Management Tools: A Sine Qua Non -
For Survival And Success
Customer
Relationship
Quality and Well Defined
Management
Process and Structured
Standards MIS
Need for Total
/ Holistic
Management
Performance
Target Setting
Appraisal and
and Budgeting
Review
Mechanisms
Mechanism
Employee
Recruitment,
Training and
Motivation
All activities point to an increasing information overdrive
Increasing Information Appetite Necessitating Drastic
Changes in Information Management Tools Used..
? Need of the hour – Total MIS
Educational Institute ERP
‘Yes’
What is e-IMS
e - IMS is a Web enabled ERP designed for educational / training institutions.
e - IMS seamlessly integrates all the key processes of an educational institute
e-IMS enables timely and creative analysis of data to facilitate
ef fective decision making.
Schools, Colleges or Universities
Engineering Colleges
For Whom Business Schools
? Training Institutes
In-house corporate training programs
Who are the users
EIMS is designed to support the needs of:
Teachers
Man ag eme nt
St u d e nt s
Su p po r t St af f
Pa re nt s
External Partners
Features
e-IMS’s unique strengths helps users derive maximum benefit:
Comprehensive automation (20 modules) and
integrated system
Real time data management and processing
Limited Incremental Investment
Web-enabled option – Facilitates Remote access
Need based access rights to different users
Flexible Modules – Pick and Choose modules
User Friendly
e-IMS Architecture Application
Admission
Student Information
CRM Course Management
Payment
Individuals Examination
System
Corporate / company Student Administration Online Test
Membership
Library
Kiosk Module/
Staff Information
On Line Regn Internet
Firewall Facility Management
Features :
Features : Payroll
• Course creation Student
•Book purchase
Features :
Intranet Web Database Event Management
• Subject allocation to Registration
Server Server
Features :
•Journal subscription mgt
• students
Assignment fees to
Crystal
Features
Features : ::
Accounting
Features Report
Features:: Lesson&
Features
Features : :
students
• Infrastructure
•Book search, issue plan
Features :
• Syllabus,
•Featuresexamination
Attendance
Financial Transactions
• On-line
• Company:data base
Features : to different
return
allocation
Features :collection
••Staff time table
• Automated attendance
Features Registration
Process Definition
Fee
Salary
••Bookingcalculation
Backup
Attendance
•Exam details (department,
Security
Features :Facility For
• Room allocation
Backup
Company a
facilities
Self Balance Sheet
P&L,Registration
Server
• •Penaltiesinteraction
marking
•Features : particulars, to
• Administration Forms
solution Placement
course papers, research
Management reports
• •Features : : salary
Downloadable
• •Personal allocation
Automatic
Features
Grading
Reports :
•Event :contact points,
•Student
Generate with
management collation
Automated process
•Automaticheads event
IntegrationRights modules
Selection
•Student’s details (profile,
Room inventory other
Features : Applications
papers,
Reports Userlink the
Set
•• ••Personal all to
•Webaccount Particulars
Corporate
encompassing / Internet
Hostel Management
• statement
• ••• AutomaticCorrection for
•Scheduling companies
Individualized Table
Interface forTime(test,
Online
Result publishing
Course Offered
management module
• Single Student e-mail
management
access point information
time table fees, placement
•Period : Foretc)precise
-
academic, of relevant
• modules Collation
direct ParentsIdentification
••Automatic class / Past
•accounts details,
• Hostel
Reports :discipline
• Reportsfast/statement Course
Receipt
•NoticewiseStudents,
Enable accessissue, return
Electronic
Corporate/Parent
•Reports:: and with
Report- Trainer Lecturer
GDs, venue allocation,
e-Notice Board
Course
Integration
• etc) Educational details,
generation
•and purchase student
Staff and paperless
Fast
data enquiry etc)
details: flow
Reports : wise
informationwisereports
••Student modules
Reports :Staff report
subject
collation
finance intranet email SMS / e- I Card
Reports
Facilitates transaction
•• information dissemination
Total
•Reports-:student queries
Consolidated wise salary Financial
•Support
•Holidays Declaration
Department
• Class wise reports details
Past :
Report :Educational
•Book status
•cards
Reports : fact based strength
strength
reports
Fax
• •authentication and
•Assign Course,
• FacilitateoccupancyClass, system
• Department generation
Reports : cardwise trends
••Courseaccess reports
Administer
Reports : reportsIntegration
•Test Results with decision
Period wise reports
Admit
Room
outgoplacement internet e-Mail
• ••• 24 hour Enquirysubject
••Teacher plan variance
Compatible Lecturer E-mail server
StudentDebtors position Scheme
Subjects and Fee reports
of Legacy wise,
•Departmentwise applications
restricted entry (e.g.
Lesson
•••IndividualSystems trends
makingdetailsproctor
•Exam schedule reports
•View events by viewreports
Location
Corporate wise inventory
Facility communication
Edit modification
• Designation wise strength
Defaulter wise
mail
Entry interaction
wise books
E-mail
• Hostel expenditure
Executive Reports
Designationweb access
• •Timetable wise salary
library,
• Company attendance)
web Period wise, category
access
• and investments
students, teachers
Class application
• •reportsperformance revenues
Total application
Query based report generation
with
outgo subscription status
wise
•Journal fee collections
analysis reports
•Invoice / Payment Advice
• Facility utilization
reports
e -IMS Process Flow
User Authentication
Notice Board
Student Course
Management
Administrator Parent
Users
Library Database
Management Management
Teacher
Event &
Scheduling Attendance
Payment
Human Resource
Management
Exit
Benefits
Improved Work/Process Flow
Faster information flow
Substantial Savings Responsive decision making
Reduced errors
Manpower Minimal duplication of work
Time
Ultimately financial
Improved Quality of Interaction
Parent - Institute
Teacher - Teacher
Student - Teacher
Intra Institute: Teachers, Administrators
Improved Teacher Effectiveness – greater focus on teaching less on time
consuming administrative functions
Technology Options
Front-End ASP, JSP
Back-End MS SQL, Oracle, MySQL
Web Server IIS, Apache
OS Windows, Novell, Linux
Clients Internet Explorer 5 and above
Home
Thank you
Thank you
Attendance
View the Attendance of the Student
View His or Her Attendance
Parent
Student
Administrator Teacher
View Attendance Reports Take Attendance and View Attendance Reports
Mark Attendance Generate attendance based reports
View attendance Send alerts for short fall in attendance
Home
Library Management
Student
Issue and return books
Issue and return books Issue and return books
and view reports with extra facilities
Administrator Teacher
Book search Requisition and issuance of Book Issue through e -Card
Generate defaulters List Calculate Penalties Book Purchase Report
Home
Course Management
Schedule Exam
Creates Courses,Classes,Subjects
Creates Syllabus
Teacher View Time Table Administrator
Creates Time Table
Result Preparation
View Syllabus Assign Course,Class And Subject
Student View Time Table
View Mark Sheet
View Syllabus
Home
View Exam Schedule
Payment Management
Staff’s Contacting
View Fee Details Address
Student Parent Staff Directory
It sends emails to remind
payment due dates
sending automated Pay Roll System
alerts to parents
Payment
manages the
Management Employee Database
payment details Calculating Pay Roll
of students.
Employee Details
Collect Due Administrator Online Messaging
Assign Fee Scheme
Human Resource
Home Sending Message
Notice board
Electronic Notice Board
Detailed Notice
Publish , Delete And View the notices View the notices
Student Teacher
Administrator Home
User Authentication
Login Screens for Student Login Screens for Teacher
Student Teacher
Administrator Parent
Login Screens for Administrator Login Screens for Parent
Home
Teacher Permissions
Parents
Administrator Permissions
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