Accounts
Accounts
The Right to Information Act-2005: Details of Accounts Department as per items under 4(b).
1. The Particulars of organisation, functions and duties of ECoR Accounts Department. Organisation (ECoR headquarters):
Scale (in P.B. Grade Grade/
Designation Name Functions and duties
Rs.) Pay Service
FA & CAO S.S.Natarajan Coordinating HODs of Accounts Deptt. including construction 67000 – - nil HAG/IRAS
organisation. 79000
FA& CAO(F&S) cum R.S.Mitra Stores, establishment & works finance, stores & workshop 37400/- - 4 10000/- SAG/IRAS
CM(IT) accounts including SV wing Audit Reference of open line & overall 67000/-
coordination thereof on behalf of GM.
FA& CAO(T) U.J.M Rao Traffic Finance & Traffic Accounts, Statistical office, Traffic costing 37400/- - 4 10000/- SAG/IRAS
wing. 67000/-
FA &CAO(G) P.K.Das General Administration, Books, Budget, Est(NG & Gaz), 37400/- - 4 10000/- SAG/IRAS
Expenditure, PF, Pension & Settlement, Effy, Inspection and 67000/-
administration of IT Centre.
Dy. FA&CAO(G) V.A.Padmanavan General Administration, Books, Budget, Est(NG & Gaz), 37400/- - 4 8700/- SG/IRAS
Expenditure, PF, Pension & Settlement, Effy, Inspection. 67000/-
Dy. CM(IT) Vacant IT Centre
Sr.System Hansraj Sharma IT Centre 37400- - 4 8700/- SG/IRSSE
Manager(IT) 67000/-
Dy. B.Srinivasan Traffic Accounts 37400- - 4 8700/- SG/IRAS
FA&CAO(T)-I 67000/-
Dy. P.K.Behera Cash & Pay & Catering Accounts 15600/- - 3 6600/- JAG/IRAS
FA&CAO(T)-II 39100/-
Dy. P.R.Rao Stores Accounts & finance, Workshop Accounts & finance, Rolling 15600/- - 3 7600/- JAG/IRAS
FA&CAO(S&W) stock programme, RSP Accounts, stock verification, Internal 39100/-
Audit,MMCS.
Dy. K.L.Joga Rao Finance & Audit 15600/- - 3 6600/- JAG/IRAS
FA&CAO(F&A) 39100/-
Sr. AFA(HQ) B.N.Behera Central Books 15600/- - 3 6600/- SS/Gr.-B
39100/-
Sr.AFA (Cash&Pay) V.V.Chalam Statistics Branch 15600/- - 3 6600/- SS/Gr.-B
39100/-
Sr. AFA(Traffic)-I B. Nanda Traffic Accounts 15600/- - 3 6600/- SS/Gr.-B
39100/-
Sr.AFA(Finance) K.Sri Ram Murthy Finance 15600/- - 3 6600/- SS/Gr.B
39100/-
Sr.AFA(T) L.K.Patro Traffic accounts 15600/- - 3 5400/- JS/IRAS
39100/-
Secretary to V.Koty Central Budget 15600/- - 3 6600/- SS/Gr.B
FA&CAO 39100/-
Sr. AFA/CRW/MCS P.Katarki Workshop Accounts 15600/- - 3 6600/- SS/Gr.B
39100/-
Sr. AFA(G) L.Ramdas Pension, Establishment, Suspense 15600/- - 3 6600/- SS/Gr.-B
39100/-
Sr. AFA(Stores) M.K.Mohanty Stores Accounts 15600/- - 3 6600/- SS/Gr.B
39100/-
AVO(G) D.Sahu Vigilance 9300/- - 2 5400/- JS/Gr.B
34800/-
AFA(Stores) S.Mohapatra Stores Accounts 9300/- - 2 5400/- JS/Gr.B
34800/-
AFA(Finance)-I T.D.Reddy Finance 9300/- - 2 5400/- JS/Gr.B
34800/-
AM(IT)-I T.D.Reddy I.T. Centre 9300/- - 2 5400/- JS/Gr.B
34800/-
AFA(Books) S.K.Dasmohapatra Books 9300/- - 2 5400/- JS/Gr.B
34800/-
AM(IT)-II Sri N.V.Ramana I.T. Centre 9300/- - 2 5400/- JS/Gr-B
34800/-
AO/RCT A.K.Nayak Claims Tribunal 9300/- - 2 5400/- JS/Gr.B
34800/-
AFA/T Vacant Traffic 9300/- - 2 5400/- JS/Gr.B
34800/-
P.S. to FA&CAO G.K. Murty Private Secretary 9300/- - 2 4800/- JS/Gr-B
34800/-
ACC J.Manki
Organisation (ECoR Divisions/ Workshop/ Construction organisation):
KUR Division:
Scale (in P.B. Grade Grade/
Designation Name Functions and duties
Rs.) Pay Service
Sr. Divisional G.Pati Divisional head for Accounts and Finance Department of the Division and 37400- - 4 8700/- SG/IRAS
Finance controlling the Budget and Efficiency sections directly and over all in charge of 67000/-
Manager Divisional Accounts office/KUR.
Divisional Vacant Looks after the work of Administration, Finance Cash & Pay (Admn.side) 15600/- - 3 6600/- SS/Gr.B
Finance 39100/-
Manager-I
Divisional J.R.Mohanty Looks after the work of Tenders 15600/- - 3 6600/- SS/Gr.B
Finance 39100/-
Manager-II
Asst. Divisional S.Behera
Finance
Manager
Asst. Divisional Looks after the sections of PF, PF Settlement, Expenditure-I, & II, Pension and 15600/- - 3 5400 JS/Gr.B
Finance S.Chatterjee Adv. Review of service sheets and Inspection of stock verification cell. 39100/-
Manager-II
WAT Division :
P.B. Grade Grade/
Designation Name Functions and duties Scale
Pay Service
Sr. Divisional K.N.C.Prakash To look after the duties of Finance, Budget and Efficiency and he is also 15600/- - 3 6600/- JAG/IRAS
Finance the in-charge of Divisional Accounts & Cash & Pay office/WAT. 39100/-
Manager
Divisional B. Atma Rao In charge of Divl. Admn. Sections of Accs & C&P Books, Insp, audit, Pen 15600/- - 3 6600/- SS/Gr.B
Finance BR, COMP, Susp, etc. 39100/-
Manager
Divisional Vacant 15600/- - 3 6600/- JS/IRAS
Finance 39100/-
Manager
Asst. Vacant To supervise X-I, X-II, Misc. Bills Post- Audit, Local Working of TIA’s 9300/- - 2 6600/- JS/Gr.B
Divisional Dep. Works. 34800/-
Finance
Manager-I
Asst. A.V.Ramana To supervise P.F. & Settl. Estt. Matters – Gaz & Non-Gaz. OT/TA 9300/- - 2 6600/- JS/Gr.B
Divisional Murthy claims,Cadre, W.C. Act, Local working of ISAs, Sign cheques-Batch Bills, 34800/-
Finance etc.
Manager-II
SBP Division :
P.B. Grade Grade/
Designation Name Functions and duties Scale
Pay Service
Sr. Divisional M.K.Sharma Branch officer looking after Finance, Administration, Policy Matters 15600/- - 3 6600/- JA/IRAS
Finance and Computerization. 39100/-
Manager
Divisional Y.Anand Looking after Establishment, PF, Pension and settlement. 15600/- - 3 6600/- SS/Gr.B
Finance 39100/-
Manager
Asst. Divisional Ch.V.Rao Looking after Books, Budget, Expenditure, BR and Cash & Pay Office 9300/- - 2 5400/- JS/Gr.B
Finance 34800/-
Manager
CRW/Mancheswar:
Designation Name Functions and duties Scale Grade/ Service
Sr. Asst. Finance 3 6600/-
P.Katraki Looking after accounts of CRW/Mancheswar. 15600/- - 39100/- SS/Gr.B
Manager
Construction :
P.B. Grade Grade/
Designation Name Functions and duties Scale
Pay Service
FA &CAO/Con D.K.Samantaray HOD of the Construction A/Cs unit 37400/- - 4 10000 SAG/IRAS
67000/-
Dy. FA&CAO/ Mrs.R.U.Shankar Looking after Genl. Admn. Stores, Tenders/Finance/Inspection, 37400/- - 4 8700/- SG/IRAS
Con/G Effy etc. 67000/-
Dy. FA&CAO/ S.Dillip Kumar Looking after Tenders 15600/- - 3 JA/IRAS
Con 39100/-
Dy. K.V.Ramana Looking after accounts of Con unit at VSKP and Bud & Finance 37400/- - 4 8700/- SG/IRAS
FA&CAO/C/VSKP & Audit of FA&CAO/CON/BBS 67000/-
Sr.AFA/C/VSKP U.Nayak
Sr. AFA/C/BBS U.Sahu Looking after Accounts of Stores, Est. Finance ,Admn & 15600/- - 3 6600/- SS/Gr.B
Keonjhar unit. 39100/-
Sr.AFA/C/SBP B.D.Nayak Looking after the accounts of SBP/Con unit 2 6600/-
Sr.AFA/Con/VSKP V.S.S.R
Anjaneyulu
AFA/C/F&B/BBS G.Sahoo Looking after Works finance, Vetting of WP, Budget, Exchequer, 9300/- - 2 6600/- JS/Gr.B
etc. 34800/-
AFA/C/BBS P. C. Satpathy Looking after Exp-I, Exp-II, ENG, EGA,Audit ,Computer, Works 9300/- - 3 6600/- JS/Gr.B
Register ISO, etc. 34800/-
AFA/C/BBS Vacant PF, Inspection, Books, RTI, Cash & Pay 9300/- - 3 6600/- JS/Gr.B
34800/-
Power and Duties � Power and Duties
Norms � Norms
(iv) The norms set by it for the discharge of its functions.
The head of a railway administration, referred to hereafter as the General Manager and the various executive
officers subordinate to him, are responsible for the construction, maintenance and operation of the railway. In the
proper and the legitimate discharge of their responsibilities the executive officers are authorized to incur
expenditure within the limits of their financial powers. All claims against the railway arising out of such
authorization of expenditure are checked (in accordance with the prescribed rules) on behalf of the Railway
Administration by the Accounts Officer who arranges to settle the claims which are found to be in order. In so
functioning and in giving financial advice to the executive, the Accounts Officer acts solely in the interest of the
executive officers with whom he jointly participates in the process of railway management. Similarly the executive
officers on their part should give due consideration to the financial advice tendered by the Accounts Officer
In cases where an Accounts officer is unable to accept as proper any orders of an executive authority or any claims
arising there from, he should bring to the notice of such executive authority the nature of the impropriety or
irregularity and suggest the proper and regular course of action under the extant rules and orders. In the event of a
disagreement between the Accounts Officer and the executive, the following procedure should be followed :-
a. If the disagreement is between an executive officer other than the General Manager and an Accounts Officer other
than the Financial Adviser and Chief Accounts Officer, the Accounts Officer should furnish a short note of his
objection to the executive officer and ask him to obtain the decision of the General Manager. He should at the same
time furnish a copy of his note to the FA & CAO.
b. If the matter is settled to the satisfaction of the FA&CAO, he will issue the necessary orders t the subordinate
accounts officer. If however the GM and the FA&CAO are unable to come to an agreement, the former should
consider himself under an obligation to make a reference to the railway board when so requested by the FA&CAO.
While doing so the GM should incorporate fairly and fully the comments and views of the FA&CAO. The orders of
the Railway Board on such a reference when received by the GM shall be furnished by him to the FA&CAO (vide
paragraph 804).
In matters of interpretion of rules and of obtaining sanction of the Railway Board or higher authorities, the duty of
the Accounts Officer is to address the executive officer concerned and request him to obtain the orders of the
Railway Board. In such cases, the opinion of the Accounts Officer should be furnished to the Executive Officer in
the form of a short note, which should be included verbatim in the report made by the GM to the Railway Board for
orders. When the matter is really very urgent, as for instance, when delay in the issue or orders by the railway board
may involve a serious financial loss to the railway or dislocation of business or when a financial irregularity or
defect in the working of a department of the railway has to be promptly brought to the notice of the railway board.
the FA&CAO may, after addressing the GM, send a copy of his note to the railway board for information with an
explanation of the urgency of the case and a request for the issue of early orders. In all such cases, the FA&CAO
should await the orders of the Railway Board.
In making proposals for economy or improved affecting other departments of the railway, the Accounts Officer
should always consult the Executive Officers of the departments, and such proposals should, as a rule, be sent to
the competent authority through the departmental officers. But the FA&CAO is empowered, if he thinks it
necessary, to make such references direct to the head of the railway.
In addition to the returns and accounts required to be furnished to the departments by the accounts officer, in
accordance with the rules in the railway codes and other orders of the railway board, the accounts officer should
furnish the executive officers of the railway with such other accounts and returns as may be called for by them.
Any statistical or other information required by the executive officers which can be obtained from the records of
the accounts office should also be promptly supplied.
(v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its
employees for discharging its functions. Rules, regulations, instructions, manuals:
Indian Railway Establishment Code-Vol.I(2003ed.)&II(1987 ed.)
Indian Railway Establishment manual – Vol.I&II(1989ed.).
Railway Servants (Discipline and Appeal) Rules, 1968.
Railway Servants Pass Rules. 1986.
Railway Services (conduct) Rules, 1966.
Railway Services (Pension) Rules, 1993.
Railway Services (Pension Communication) Rules, 1993.
Railway Board Establishment Circulars.
Delegation of Powers on Establishment matters
Records:
Employees’ Service Record, Leave Record, and personal files.
Employees’ Salary and other payments registers.
Advances registers and files.
Staff Benefit Fund payments registers.
Employees’ cadre and community roster registers.
Employees’ recruitment files.
Employees’ selection/suitability tests files.
Employees’ appointment, postings and transfers, promotions files.
Employees’ seniority lists.
Retired employees Pension and settlement benefits record.
MP/MLA, Board references disposal registers and files.
Hqs Accounts department budget and expenditure registers and files.
Engineering Code, Accounts code, finance code, stores code, traffic code, establishment code etc.
Different bill passing records.
(II) The powers and duties of its officers and employees
The Accounts Department of a Railway administration is mainly responsible for :-
Keeping the accounts of the railway in accordance with the prescribed rules ;
The check with reference to rules or orders (know as “Internal Check”) of Transactions affecting the receipt and
expenditure of railway;
Prompt settlement of proper claims against the railway;
Tendering as part of its important functions, advice to the administration whenever Required or necessary in all matters
involving railway finance;
Compilation of budgets in consultation with other departments and monitoring the Budgetary control procedures as may be
laid down in the relevant orders and Code rules from time to time;
Generally discharging other management accounting functions such as providing Financial data for management reporting
assisting inventory management Participation in purchase/contracting decisions and surveys for major schemes in
Accordance with the relevant rules and orders; and
Seeing that there are no financial irregularities in the transactions of the railway
The Procedure
(iii) The procedure followed in the decision making process, including channels of supervision and accountability.
The head of the Accounts Department of a Railway Administration is known as the Financial Advisor & Chief Accounts
Officers. Below him are the Additional Financial Adviser & Chief Accounts Officers, the Deputy Chief Accounts Officers,
Senior Accounts Officers, Junior Accounts Officers and Assistant Accounts Officers located in the Headquarters office or
attached to the Divisions, Workshops, Stores Depots and Construction Projects of the railway. The size of the organisation
may vary depending on the nature and volume of work in the Accounts Department of each Railway Administration. For the
sake of brevity, all Accounts Officers of a railway, including the head of the Accounts Department, are referred to hereafter as
“Accounts Officer(s)”. Where, however, it is necessary to refer particularly to the head of the Accounts Department of a
railway the term “Financial Adviser and Chief Accounts Officer” has been used. The term “Accounts” has , in some places,
been used to denote the Accounts Department.
For the management of cash receipt and disbursements the Financial Adviser and Chief Accounts Officer is assisted by the
Chief Cashier, and the Assistant Chief Cashier commonly referred to as “Cashier”.
The Divisional/Senior Divisional Accounts Officer in a Division, the Workshop Accounts Officer in a Workshop and the
Stores Accounts Officer attached to the Stores Depot will function as Financial Advisers to their respective Executive Officers
under the over all guidance of the Financial Adviser and Chief Accounts Officer.
The subordinate accounts establishment of a railway consists of both indoor and outd class="text1" oor staff. The indoor or
office staff is divided into two main classes viz. Section Officers (Accounts)/Sub-Heads and Clerks. Section Officers
(Accounts) are employed as Superintendents in various branches of the Accounts Offices. Some minor charges of sections and
sub-sections are supervised by Sub-Heads. The clerks are generally divided into two classes, a lower class (grade II) and a
higher class (grade I) the latter being employed on more important work. The outd class="text1" oor staff comprises
Inspectors of station Accounts, Inspectors of Stores Accounts and Stock-verifiers. There are, in addition, Finger Print
Inspectors who examine the finger prints on paid pay bills for comparison with those on Service Registers.
For cash receipts and disbursements, the subordinate staff dealing with the work are the Divisional Cashiers, the Assistant
Cashiers, Senior Cashiers, Junior Cashiers, Shroffs and clerical establishments. In addition, there are Inspectors of cashiers
who job is to inspect the accounts of the cashiers.
Statement Categories � Statement Categories
(vi) A statement of the categories of documents that are held by it or under its control.
1 ) Rules, Instructions: Establishment Codes, Manuals, Railway Board Establishment Circulars.
2 ) Individual Records:
Employees service, leave and personal records.
Retired employee Pension and settlement benefits record.
Gazetted officers, Service, leave and personal records.
3 ) Registers:
Employee salary and other payment registers.
Advances registers and files
Staff Benefit Fund payments registers and files.
Employees’ cadre and community roster registers.
Employees’ pass issue registers.
MP/MLA and Board references disposal registers and files.
Hqs Personnel department budget and expenditure registers and files.
Revenue and capital expenditure funds certification register.
Provident fund registers.
4) Files:
Recruitment files.(Confidential)
Gr.C and Gr.D staff appointments files.(Confidential)
Employees’ selection/suitability tests.(Confidential)
Employees’ promotions, postings and transfers files.
Employees’ seniority lists.
Rules and Policy clarification files.
(vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public
in relation to the formulation of its policy or implementation thereof.
Zonal Railway does not formulate any Personal policy. Ministry of Railways (Railway Board) at New Delhi formulates policy.
(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its
part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are
open to the public, or the minutes of such meetings are accessible to public.
No such bodies exist for Accounts Department at the zonal Railway level.
Employee Directory � Employee Directory
(ix) A directory of its officers and employees:
Designation Name
Tel. No.
RailwayBSNL
Office
Res. No. I/Com FAX Office No. Res.No. FAX No. Mobile
No.
FA&CAO S.S.Natarajan 50010 50011 210 50710 2300381 2748082 2303369 9437097001
FA&CAO(F&S) cum CM(IT) R.S.Mitra 50110 50111 211 50711 2302493 2300088 9437097023
FA&CAO(T) U.J.M.Rao 54016 - 422 - 2301012 2300422 2301012 9437097002
FA&CAO(G) P.K. Das 50310 54113 213 50310 2303008 2303358 2303008 9437581141
Dy.FA&CAO(G) G.Pati 50312 - 214 - 2300238 2303823 - 9437581145
Dy.FA&CAO(S&W) Ms.S.Sujata 50112 54013 215 50112 2303445 2300636 9437581147
Dy.CM(IT) Vacant - - - -
Dy.FA&CAO(F&A) K.N.Chandra Prakash 50212 217 - 2300114 - - 9437581146
Dy.FA&CAO(T)-I K.L.Joga Rao 54112 50926 426 54616 2300162 - 2301168 9437581848
Dy.FA&CAO(T)-II Mrs.R.Udayashankar
Sr.Systems Hansraj Sharma 50412 54385 218 - 2301382 2300796 2301536 9437581144
Manager
Sr.AFA(T)-I B. Nanda 54118 50517 - - - 2303777 - 9437581148
AFA/Finance-II U.Sahu 50612 - - - - - - 9437581158
Sr.AFA(HQ) H.S.Mahto 50316 50317 - 2302889 - - 9437581849
Sr.AFA/Fin K.Srirama Murthy 50114 52311 9437581156
AFA(Vig) D. Sahu 50308 50309 - - - - - 9437581016
AM(IT)-I T.D.Reddy
Sr.AFA(Stores) M.K.Mohanty 50116 50117 - - 2303730 2303722 - 9437581151
Sr.AFA(G) G.Pati 50318 56428 - - - - - 9437581152
Sr.AFA/CRW/MCS L.K.Patro 58470 50515
Sr.AFA(Traffic) P.Kataraki 54218 - - 2302672 -
AFA(T)-I A.K.Nayak
Sr.AFA(Stat) Sri Anand 54912 52215 - 2302628 2302628 9437581150
Secy to FA&CAO Vinay Koty 50314 54717 219 - 2300574 - - 9437581162
AFA(Stores) K.V.N.Murthy 54818 - - - - - - 9437581171
AFA(Books) S.K.Dasmohapatra
AO(RCT) Simanchal Behera 59594 - - - - - - -
AFA(Finanace)-II U.Sahu
AM(IT)-I T.D.Reddy 50416 54119
AM(IT)-II N.V.Ramana 50418 54117 - - 2301084 9437282452
ACC J.Manki 54518 - - - - - - 9437581159
PS to FA&CAO G.K. Murty 50018 50019 - - 2300381 2302446 9437581160