Program Review Rubric Student Services - 80 points
1) Effectiveness: 30 points
Cumulative Inadequate 0-9 pts. Limited 10-14 pts. Adequate 15-20 pts. Strong 21-25 pts. Exceptional 26-30 pts.
Score
Inadequate 1-3 pts. Limited 4-6 pts. Adequate 7-10 pts. Strong 11-13 pts. Exceptional 14-15 pts.
1.1 Evidence of Most data and/or data Mixed comparison of Some data and/or Some data and/or data trends All data is higher than district
Effectiveness trend elements are program’s data and/or data trends are at are at district average. Some average or, if program falls
(15 pts.) below the district data trends with some district average or if data is higher than district below district average in one
average and remain elements falling below program falls below average. If program falls or more of the data elements, a
unaddressed. the district average and district average in below district average in one well-substantiated justification
remain insufficiently one or more of the or more of the data elements, a has been provided.
addressed. data elements, a well- well-substantiated justification
substantiated has been provided.
justification has been
provided.
Inadequate 1-2 pts. Limited 3-4 pts. Adequate 5-6 pts. Strong 7-8 pts. Exceptional 9-10 pts.
1.2 Analysis Analysis of Analysis of program’s Analysis of Clear analysis of program’s Clear analysis of program’s
and Planning program’s effectiveness indicates program’s effectiveness. Plan for effectiveness. Plan for
(10 pts.) effectiveness is weak reasons for deficits and effectiveness improvement is included. improvement is clear and
with unclear or vague indicates some plans to indicates program’s ePar plan accurately reflects realistic.
plans for make improvements in efforts at maintaining analysis and planning ePar plan accurately reflects
improvement. near term. levels. and supports analysis and
ePar plan does not ePar plan relates to ePar plans are planning
relate to analysis of analysis of consistent with
effectiveness effectiveness programs analysis
and actions in
maintaining
effectiveness
Inadequate 1 pts. Limited 2 pts. Adequate 3 pts. Strong 4 pts. Strong 5 pts.
1.3 Limitations Limitations and Minimal indication of Indication of future Description of program’s Analysis of program’s future
and opportunities missing future limitations. limitations. Program future and anticipation of and anticipation of possible
Opportunities from analysis. Program weaknesses weaknesses and/or possible limitations and limitations and opportunities.
(5 pts.) Program weaknesses and/or challenges are challenges are opportunities. Program Program weaknesses and/or
and/or challenges are insufficiently addressed. weaknesses and/or challenges challenges are fully addressed.
superficially addressed. are directly addressed.
addressed or are not
addressed at all.
1.4 Optional Additional data offered will be
Category: factored into the category
Additional data scores above.
specific to the
program.
2) Relevancy: 15 points
Inadequate 0-3 pts. Limited 4-6 pts. Adequate 7-9 pts. Strong 10-13 pts. Exceptional 14-15 pts.
2.1 Analysis Little or no evidence Program is aligned with Programs elements Program elements and Program elements and
(15 pts.) of specific alignment district mission only in and offerings and are offerings are specifically offerings are specifically
with district mission. general, non-specific aligned with district aligned with district mission. aligned with district mission.
Analysis of data is terms. mission. Analysis of data is persuasive Analysis of data is clearly
insufficient or weak Analysis of data is Analysis of data is and shows that program’s persuasive and shows that
and does not show underdeveloped and/or satisfactory and elements meet program’s elements do an
that program’s connects program’s shows that program student/community needs exceptional job of meeting
elements meet elements to student and meets student/community needs
student/community community needs only student/community
needs. in general terms. needs
2.2 Optional Additional data offered will be
Category: factored into the category
Additional data scores above.
specific to the
program.
2) Currency: 30 points
Cumulative Inadequate 0-9 pts. Limited 10-14 pts. Adequate 15-20 pts. Strong 21-25 pts. Exceptional 26-30 pts.
Score
Inadequate 0-2 pts. Limited 3-6 pts. Adequate 7-10 pts. Strong 11-13 pts. Exceptional 14-15 pts.
3.1 Program No or little evidence of Evidence of some Evidence of adequate Evidence of above Evidence of significant
Innovation or innovation or innovation or continuous innovation or continuous average innovation or innovation or continuous
Continuous continuous improvement. improvement. continuous improvement.
Improvement improvement. improvement.
(15 pts.)
Inadequate 0 pts. Limited 1-2 pts. Adequate 3-6 pts. Strong 7-8 pts. Exceptional 9-10 pts.
3.2 Student Program provides little Program has defined and Program has defined and Program has defined and Program has defined and
Learning or no evidence of appropriately linked appropriately linked appropriately linked appropriately linked SLOs;
Outcomes involvement in the SLO SLOs; assessments are SLOs; assessments are SLOs; assessments are in assessments are in place;
(10 pts.) process in place for at least one in place for SLOs and place; assessment has assessment is regularly
SLO and the assessment the assessment has been been implemented; implemented; results are
has been implemented implemented on a action has been taken. analyzed and actions taken.
on a limited basis. limited basis; limited
action has been taken on
assessment results.
1 pts. 2 pts. 3 pts. 4 pts. 5 pts.
3.3 Professional Program provides little Program provides Program provides some Program provides strong Program provides strong
Currency evidence of active limited evidence of evidence of active evidence of active evidence of active
(Aspects listed involvement in active involvement in at involvement in at least involvement in two involvement in each aspect of
below.) professional currency least one aspect of one aspect of aspects of professional professional currency
(5 pts.) and little awareness of professional currency professional currency currency
the aspects of currency
3.4 Optional Additional data offered will be
Category: factored into the category
Additional data scores above.
specific to the
program.
Aspects of Professional Currency:
1. Participation in professional development either on-campus or off-campus
2. Awareness of discipline, technology, industry, and legal standards. Program makes timely implementation of changes due to
changes in standards
3. Regular discussion, review, and response to possible changes in pedagogy and/or delivery of services.
Thoroughness: 5 points
Inadequate – 0 pts Limited – 1 pts Adequate – 2 pts Strong – 3 pts Exceptional – 5 pts.
Suggested Data Points for Relevancy:
Department’s specialized role in supporting institutional outcomes and/or district strategic goals (i.e. basic skills, CTE pathways, signature
programs)
Department’s role in meeting documented community needs (high school outreach, community events, workforce development, etc.)
Other relevant data (Quantitative Service Data such as, for example, number of students served, number of applications processed, phone
calls answered and turned away.)