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India
Live In Love Ministries
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Live In Love
Contact Information
Ben Stokes – Team Leader
Ben.stokes@liveinlove.info
512-297-9320
Kacey Stokes – Treasurer
kaceyelaine@yahoo.com
Gilbert Nevarez – Team Leader
Gilbert.nevarez@clic24-7.org
512-799-1509
www.liveinlove.info
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Requirements:
I. Application, Medical Release Form, $20 Application Fee
a. $20 non-refundable application fee is due when you turn in your completed and
signed application, and medical release form.
II. Passports and extra photo ID
a. You are required to turn in two photo copies of your Identification page (page with
your picture) of your passport and a photo copy of another form of picture before
you can go on your trip.
III. Funding
a. The cost per person is $980. This cost covers your lodging, breakfast, dinner,
transportation while at your destination, and project money. This DOES NOT INCLUDE
YOUR FLIGHT. When you turn your application and application fee in we will give you
your flight cost.
1. $11 x 11 days– Transportation
2. $40 x 12– Lodging & food
3. $21 x 10 – Sound equipment
4. $1 x 12 - water
5. $160 – total for ministry money (used for projects in Africa)
Total = $980
Money orders must be payable to
Live In Love and mailed to
P.O. Box 82753
Austin, TX. 78708
Deadline dates for money will be announced
Passport
The Passport Services Office provides information and services to American citizens about how to obtain,
replace or change a passport.
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A passport is an internationally recognized travel document that verifies the identity and nationality of the
bearer. A valid U.S. passport is required to enter and leave all foreign countries. Only the U.S. Department of
State has the authority to grant, issue or verify United States passports.
New Application for a U.S. Passport
To obtain a passport for the first time, you need to go in person to one of 9,000 passport acceptance facilities
located throughout the United States with two photographs of yourself, proof of U.S. citizenship, and a valid
form of photo identification such as a driver’s license.
Acceptance facilities include many Federal, state and probate courts, post offices, some public libraries and a
number of county and municipal offices. There are also 13 regional passport agencies, and 1 Gateway City
Agency, which serve customers who are traveling within 2 weeks (14 days), or who need foreign visas for
travel. Appointments are required in such cases.
YOU MUST TURN IN 2 COPIES OF YOUR PASSPORT
IDENTIFICATION PAGE TO CLIC –For safety reasons
The team including each person will be registered with U.S. Department of
State of our travel itinerary
India Visa
The government of India requires all US citizens to carry a visa for entry. You can
obtain a 6 month Visa at the following location.
https://indiavisa.travisaoutsourcing.com/homepage
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Support Letters:
The dictionary defines a missionary as “one who is sent” not one who decides to go. To be an
effective short term missionary you need to be sent. In the New Testament, Paul and Barnabas
were sent by the church in Antioch. As you prepare for the mission field, it is important that
you realize the importance of both prayer and financial support from your church, your family
and friends. Involving others in your mission brings a blessing to those involved.
Benefits of a Prayer letter:
For you:
The process starts with “humbling.” You have to ask someone to pray for you and to
assist you financially.
You learn to trust God.
It gives you an opportunity to share your testimony, your vision of the world and the
Great Commission and to encourage others to get involved.
For your Family / Friends:
It gives them an opportunity to participate in the mission by praying for you, or
contributing financially.
It helps expand their view of the world, and the actions necessary to proclaim the Gospel
to the world.
One of the most effective ways to raise support is through a prayer letter
How to write a support letter:
1. Prepare a mailing list
Do not be shy or embarrassed about sending someone a letter asking for support. Raising
support is something that every missionary must do, and it is an important part of the
missionary experience. There are several groups of people which your list must include:
Close family, friends, and relatives
Individuals in your home church who might like to contribute to your support
Members of your Sunday school class
Individuals in other churches with whom you are acquainted
Prayer groups at your church
Bible Study groups
2. Draft the prayer letter:
As you begin drafting your prayer letter
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Remember that the most important message that you want to communicate is about
you. Be honest and straightforward.
Do not use language that you would not normally use, be real.
Most people toss “form-letters.” If you can, try to personalize each letter.
Next, it is time to determine what the content of your prayer letter should be. As
you do this, remember that your letter must be informative. Describe the short-
term mission project and God’s leading in your life.
You may even want to draw a map of the area you plan to visit. This will further
interest the reader. Remember, an interesting, attractive layout will get the reader
started.
If possible, in your mail out to each person, include a self addressed, stamped
enveloped.
All letters must be approved by the team leader before being mailed.
Keep your prayer partners informed –Strongly suggested
The number one reason churches and people back out of supporting missionaries is because of
their lack of follow up. In our experience as mission leaders, we know how vital it is to keep
our supporters informed! Chances are, this is not going to be your last trip and it will not be the
last time you need prayer and financial support. Keep your supporters involved because they
are such a vital part of this mission in Kenya! They too, are on this trip with you!
Call or email each one at least once a month during your preparations*****
Plan dinner or dessert to share your ministry and prayer requests
Distribute maps of the country and area you will be serving
Give your partners a briefing of what you will be doing on your trip
Mail postcards from the country
Keep them updated with emails from the mission field
Buy a small gift in the country for each one*****
Send out a mission report letter upon your return****
Plan dinner or dessert to share your mission experience
Prayer letter outline
Opening Section
In your own words, communicate the following information:
Where you are going
Why you are going
When you will be going – Include the dates you will be there
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Who you will be going with – The organization (Live In Love Ministries)
Second Section
Give some general information of the spiritual needs of the Country
Third Section
If you have been given your team assignment, let them know.
Construction Children Medical
Music and Drama Teaching Village Ministry
Closing Section
Invite them to partner with you in prayer and financial support. Don’t be reluctant to ask
for financial support. Those who are unable to go, will be blessed by the opportunity to
participate in God’s plan for the world by enabling those who are sent.
You may give a short list of prayer requests. They need to know that in most cases each team
member is responsible to raise their support. Include the total dollar amount required and
the deadline to receive all funds. The date in your letter should be one week prior to the actual
deadline, to allow for processing time.
Be sure to include all pertinent information regarding financial support:
Checks payable to: Live In Love
Designated for: (Your name)
Mailed to Our address
Deadline date: As scheduled
Your prayer letter must include the following statement:
Live In Love Ministries is recognized as a non-profit 501c3 tax exempt organization. All
donations are tax deductible and L.I.L. will issue a letter at the end of the year.
Please do not make copies, or distribute your letter until it has been approved by your
leader.
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Example of a support letter
Dear friends and family,
I am really excited to tell you about the incredible opportunity I have to serve God on the mission field
of Guayaquil, Ecuador in South America. I will be traveling with a mission group called Christ Living In
Christians. The mission’s team will work in the city and outer villages for approximately ten days.. We will be
leaving on XXXXXXX and return on XXXXXXX.
Guayaquil’s constitution provides for religious freedom. However the country is primarily Roman
Catholic. Some people however worship mountains where “mighty spirits” control rain and fertility, and
“shamans” are called upon to heal the sick.
Furthermore the AIDS population is a growing concern for this country. There is only a $5000 budget
for HIV and AIDS treatment and prevention for the entire country. Many children are left behind by families
that cannot afford treatment. Many adults are left without hope as they are also unable to provide for
healthcare.
Our mission’s team is made up of 20 people this year. Members of our team will be involved in
working with children and adults with AIDS, construction teams building for the needs of the people, and
taking the direction of God’s will for the group.
I truly believe that God has called me to the mission field. When I gave my heart to Christ, I never
would have thought that I would be going to Ecuador on a mission trip! I only want to obey His voice and
follow His lead. I am looking forward to see what God has in store for us and the people of Ecuador.
You too can share in this ministry with me by praying for me and the team. You can also help by
contributing monetary support. Each team member is responsible for raising $____ by _____________.
If you would like to make a donation please respond ASAP, as the time is quickly approaching. No
amount is too big or too small. Please make checks payable to “CLIC” and write my name in the memo area.
Mail the check to at:
Live In Love
P.O. Box 82753
Austin, TX 78708
As of right now, this organization is in the process of filing its application for 501c3 tax deductible
status. Unfortunately, at this time we are unable to issue a receipt of deduction. In the event that their
application is accepted, your financial gift will be retro-acted and a receipt will be issued by CLIC.
Thank you so much for your prayerful consideration of teaming with me on this mission. If you have
any questions please call me at (512) XXX – XXXX.
Sincerely,
YOUR NAME HERE
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WHAT TO WEAR
The first impression that people have of us is formed when they see what we look like. Our
dress gives them an idea of what and who we are. Proper dress will compliment our Christian
testimony. Do not wear clothes that draw attention to you or set you apart. Above all be neat
and clean at all times. **In all construction projects you are required to wear tennis shoes.
LADIES:
Since the dress standards for women in other countries are typically conservative and modest,
our lady team members will need to dress accordingly. We will take the women shopping at the
start of the trip. Jeans and long shorts (to the knee) are the only acceptable attire. Shirts must
cover your entire shoulders and your entire chest. Low cut shirts are unacceptable. If you do
bring these items, they may not be worn outside of your hotel room. You must be fully dressed
each time you exit your hotel room. It is inappropriate to come to dinner and team time in your
pajamas. You may want to bring one nice outfit.
Suggested clothing:
Casual clothes Cosmetics
Tennis shoes – You must bring tennis shoes Hats/scarves/light sweater
Sleep wear
Underwear
Nice pair of dress up clothes Feminine Hygiene need
Shampoo/Conditioner/Soap
Hair care products / appliances
Flip Flops
MEN:
Light cotton shirts, jeans, and slacks. T-shirts and long shorts are acceptable to wear as long as
they are not tacky. Inappropriate writing on clothes is not permitted and will be asked to
change it immediately. We will inform you if there is a dress code for trip.
Suggested clothing:
Working jeans and t-shirts
Dress pants & Dress shirt Socks
Casual and tennis shoes Hygiene needs
Hats
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Medications:
While prescription medications are available in Ecuador you should take the following over-
the-counter medications with you in addition to any prescription medicine you now take. Do not
assume that name brand prescriptions or non-prescription drugs are available.
Pain Reliever: Antihistamines: Antibiotic:
Aspirin Sudafed Broad-spectrum
Tylenol Cold or allergy relief from your physician
Stomach: Band-aids:
Pepto Bismol And other first aide
Mylanta
Baggage Limitations:
Each team member is permitted to travel with one large suitcases. The total weight limit for
your checked bag is 50lbs.
You are limited to one carry on bag, and one small personal article such as a briefcase, purse,
day planner, small laptop computer, camera case, compact disk player or similar sized personal
entertainment item. Please check with airport security on how to pack!
Carry-On Bag:
Based on previous experience (delays of several days in the arrival of luggage) it is
recommended that you take a carry-on bag with the following items:
Comb/brush Soap/shampoo/deodorant Sleepwear
Bible Toothbrush/paste hand towel
Medicines Address list Snacks
Shaving Equip. Change of clothes** Reading material
Camera/film Writing supplies PASSPORT
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DO NOTS on this trip
-No drinking alcohol or smoking any kind of drugs or cigarettes. We are a Christian ministry
and we will act like a Christian.
-do not eat food purchased from street vendors or food that is not well cooked to reduce risk of
infection (i.e., hepatitis A and typhoid fever.)
-do not drink beverages with ice
-avoid dairy products, unless you know they have been pasteurized.
-do not swim in fresh water to avoid exposure to certain water-borne diseases such as
schistosomiasis. ( For more information, please see Swimming and Recreational Water
Precautions.)
-do not handle animals, especially monkeys, dogs, and cats, to avoid bites and serious diseases
(including rabies and plague). Consider pre-exposure rabies vaccination if you might have
extensive unprotected outdoor exposure in rural areas. For more information, please see
Animal-Associated Hazards.
-do not share needles for tattoos, body piercing or injections to prevent infections such as HIV
and hepatitis B.
What You Need To Bring With You
-long sleeve shirt, long pants, and a hat to wear whenever possible while outside, to prevent
illnesses carried by insects ( e.g., malaria, Dengue, filariasis leishmaniasis, and onchocerciasis).
-insect repellent containing 100% DEET
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-bed nets treated with permethrin. For use and purchasing information, see Insecticide Treated
Bed nets on the CDC malaria site. Overseas, permethrin or another insecticide, deltamethrin,
may be purchased to treat bed nets and clothes.
-flying-insect spray to help clear rooms of mosquitoes. The product should contain a pyrethroid
insecticide; these insecticides quickly kill flying insects, including mosquitoes.
-iodine tablets are portable water filters to purify water if bottled water is not available. See
Preventing Cryptosporide: A Guide To Water Filters and Bottled Water for more details
information.
-Sun block, sunglasses, and a hat for protection from harmful effects of UV sun rays. See Skin
Cancer Questions and Answers for more information.
-Prescription medications: make sure you have enough to last during your trip, as well as a copy
of the proscription(s) or letter from your health-care provider on office stationery explaining
that the medication has been prescribed for you.
-Always carry medications in their original containers, in your carry-on luggage.
-Be sure to bring along over-the-counter antidiarrheal medications (e.g., bismuth subsalicylate,
loperamide) and an antibiotic prescribed by your doctor to self-treat moderate to severe
diarrhea. See suggested over-the-counter medications and first aid items for a travel kit.
Illnesses
Malaria each year causes disease in 650 million people and kills 1 to 3 million of its victims.
Symptoms
Light headedness, shortness of breath, fever, chills, nausea, flu like illness. Severe cases cause
its victim to be places in a deep coma or even Death.
Countries most common is South Americas, Asia and Africa.
Smaller illnesses related to malaria are Dengue, Filariasis, Leishmaniasis, and Onchocerciasis,
which all have the same symptoms. Even though there is no cure for illness there are ways to
prevent and treat illness. Protect your skin with bug spray with DEET. Drink plenty of fluid.
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Your Ministry
Your ministry in India will depend on what your gift is and what is on your heart. There
are several opportunities to get involved.
- Student Outreach
Your team will reach over 30,000 student through music, skits and lessons
- Evangelize
Your team will evangelize to the unreached
- Pastor Training
Teaching pastors! Must have some kind of training or experience.
- Work at the rescue home with orphans
You or your team will minister to orphans, take them places and give them the love they deserve.
- Raise money to repair a water well
There are several damaged This is a huge need.
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Adult Liability and Medical Release
I, _____________________ ________ in consideration of my acceptance as a participant on a
mission trip sponsored by Live In Love Ministries (L.I.L.) of Austin, Texas to Chennai, India
Represent, and agree that:
1. I am a participant and not an employee of Live In Love Ministries.
2. I am aware of the potential hazards and risks to my person and property associated with serving in a
missions capacity, such hazards and risks including, but not being limited to injury or death by
accident, disease, war, terrorist acts, weather conditions, inadequate medical services and supplies (in
remote locations), criminal activity, and random acts of violence. I accept my assignment with full
awareness of these risks subject to any insurance coverage that may be available to me from any
source. With respect to Live In Love Ministries and its agents, officers, volunteers, directors, and
employees, I voluntarily assume all risks of death, injury, and illness associated with such risks, and
any damage to my personal property, and I release Live In Love Ministries and its agents, officers,
directors, and employees from any liability that I may suffer as a result of participation in the missions
project. I further recognize that such risks have always been associated with missionary service. (2
Corinthians 11:23-28.)
3. I attest and certify that I have no medical conditions that would prevent me from performing my
duties.
4. I expressly waive any defense to the enforcement of any provision of this commitment arising from a
claim of lack of consideration and warrant that this commitment constitutes a legal, valid, and binding
obligation upon me enforceable against me in accordance with its terms.
5. I am aware of the hazards and risks to my person associated with participation in a short-term
mission trip, as described above. I further understand that Live In Love Ministries does not have any
insurance coverage that would apply in the event of my illness, injury or death, or damage to my
property that may occur during my participation on the trip, and that if I desire insurance coverage I am
responsible for the cost and arrangements for such insurance.
6. I expressly agree that this assumption of risk agreement is intended to be as broad and inclusive as
permitted by law. I further state that I HAVE CAREFULLY READ THE FOREGOING
ASSUMPTION OF RISK AND UNDERSTAND ITS CONTENTS, AND I VOLUNTARILY SIGN
THIS RELEASE AS MY OWN FREE ACT. THIS IS A LEGAL DOCUMENT AND I
UNDERSTAND THAT I HAVE THE OPPORTUNITY TO CONSULT WITH AN ATTORNEY
BEFORE SIGNING IT.
Signature: ___________________________________________________ Date: _____________
State of________________________, County of_____________________. Sworn to and subscribed
to me this ___________________day of _______________, 200_____.
I. Notary Public signature: ____________________________My commission expires:_________
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For Completion by all participants age 18 or older
Name:_______________________________ Emergency Contact:_______________________________
Relationship:__________________________ Day Time Phone:__________________________________
Evening Phone:________________________ Cell Phone:______________________________________
Insurance Information
Company:_____________________________________________ Policy type:_____________________
Phone: ______________________________________ Policy #:_________________________________
Project (other than U.S.) participants must have insurance coverage outside the U.S.
Medical Information
List all prescription medication(s) you will bring on the project: ________________________________
_____________________________________________________________________________________
For what condition(s)? __________________________________________________________________
Date of last tetanus shot (this must be within ten years):________________________________________
Date of Hepatitis A inoculation (this is not required, but recommended):__________________________
List any physical disabilities or limitations:__________________________________________________
List any known allergies and reactions:_____________________________________________________
List any major illnesses in the past year:____________________________________________________
Have you fainted or passed out? __________When? ____________Why?_________________________
Do you have any eating disorders? ________ If yes, have you ever received counseling? _____________
For Completion by Physician
(If you are under the care of a physician for any condition or medication, have him/her complete the following):
I have examined _____________________and find him/her to be in good general health and physically able to take part in the L.I.L.
project to _____________________ on (date)___________to___________.
Doctor’s signature :______________________________________Date:_________________________
Release
In case of unconsciousness, or inability to release myself for medical treatment resulting from illness, injury, or
an accident which requires medical attention, I _________________________, give my permission to L.I.L., its
representatives and all attending health care professionals (defined as including, but not limited to registered
nurses, licensed practicing nurses, physicians ’assistants, doctors and paramedics) to administer medical
treatment, to hospitalize, anesthetize, or perform surgery on me as is required. I, ____________________, the
undersigned, do release, acquit, discharge and covenant to hold harmless Live In Love Ministries., and
its representatives from all actions, damages or liabilities arising out of the treatment of any illness, injury, or
accident incurred during my participation on the trip. It is the intention of this release that the above Live In
Love Ministries and its representatives incur no liability whatsoever while attempting to meet all medical needs
that I may require during the project. participant Signature: ______________________________________Date:
_________________________State of ________________________,County of_____________________. Sworn to and
subscribed to me this _____day of _____________, 200_____.Notary Public signature:
________________________________My commission expires:________________
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Live In Love Ministries
Name Date of Birth Marital Status Phone Number
Address City/State/Zip Email address:
Name of Employer Business Phone Occupation
Person to Contact in case of Emergency Relationship Phone Number Shirt size
S M L XL XXL
Please list prior mission
experience Location Dates Brief Description of Tasks
Are you a United States Citizens? ОYES O NO
Are you interested in shadowing
For a future leadership position? If not, do you have the updated required documents? О YES О NO
О YES О NO YOU MUST HAVE ALL UPDATED DOCUMENTS BEFORE LEAVING THE COUNTRY!
What are your strengths in ministry? What Church do you attend?
Number in order
What is your pastors name?
____ Teaching
Have you accepted Jesus Christ as your Lord and Savior?
____ Nursing / Healthcare
____ Elderly Care
Please list any questions or concerns that you have?
____ Childrens / Youth
____ Worship
____ Orphanage
____ Construction
Signature: _____________________________________ Date: ___________________________
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Name_________________________________
Date of birth____________________________
Passport Number________________________ Please attach a
Passport photo page
City of issuance__________________________ Here
Date of issuance__________________________
If Non-U.S.A. citizen:
Visa number____________________________
Date of expiration________________________
Background Information
Why do you want to go on this trip?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Describe your relationship with God
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Describe areas in your life that you feel are weaknesses
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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What do you feel are your strong points?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
What is your favorite passage of scripture in the Bible?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Do you have any special needs, disabilities, or health problems?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Are you currently involved in a romantic relationship with anyone traveling on this team?
If so, please briefly explain:
______________________________________________________________________
______________________________________________________________________
Do you have any skills or qualities that you hope to use while on this trip? (i.e.
leadership, language abilities, medical/dental training, etc…)
______________________________________________________________________
______________________________________________________________________
Would you be interested in longer-term work on the mission field?
[_] A summer term [_] 6 month term [_] 1 year term
Please list 3 people we can contact as personal references including a phone number and
e-mail address.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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