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Unitarian Church of Vancouver by 3UhYGM

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									                               Unitarian Church of Vancouver

                    Worship Services
                       Handbook
                                                         CUC Edition

                                                        Prepared by:
                                                      Keith Wilkinson
                                                    in consultation with
                                           Worship Services Committee
                                          Unitarian Church of Vancouver
                                          949 West 49th Ave. Vancouver,
                                         British Columbia, Canada, V5Z 2T1

                                   Last Major Revision: 23 February 2000
                            Minor Revisions for the CUC Edition: 6 February 2003



                                                        Contents
                                                                                                                  Page
   Worship Services Committee Terms of Reference ...............................................2
   Suggested Ground Rules for Committee Meetings...............................................3
   Guidelines for Selecting Lay Ministers and Guest Speakers ................................4
   Guidelines for Honoraria & Travel Expenses .......................................................6
   Selected References ..............................................................................................6
   Worship Services Detailed Checklist....................................................................7
   Work Sheets:
      Work Sheet #1: Honouring Unitarian Principles and Sources .........................10
      Work Sheet #2: Planning Congregational Involvement...................................11
      Work Sheet #3: Service Content and Timing ..................................................12
Unitarian Church of Vancouver                                   Worship Services Handbook, page 2



               Worship Services Committee Terms of Reference
1.     Purpose: To enhance the act of worship and strengthen the church community.
2.     Responsibilities:
       2.1.    Serve as a resource to the minister or other persons responsible for church services by
               assisting in planning the format and content of services.
       2.2.    Assume responsibility for finding suitable persons to officiate at services in the absence of
               the minister.
       2.3.    Facilitate a planning session once or twice a year, inviting congregation and staff to think
               creatively about themes or components of services and assist the minister in evaluating
               these suggestions.
       2.4.    In consultation with the minister prepare and update an outline of services for the church
               year.
       2.5.    With adult religious education organize workshops and training sessions to instruct
               participants in lay worship leadership.
       2.6.    Maintain a list of persons with skills of suitable quality to read, sing, play an instrument,
               dance or otherwise participate in the services.
       2.7.    Provide planning guidelines for groups wishing to sponsor visiting speakers or offer
               services on particular themes.
       2.8.    Be accountable through the appointment of a liaison other than the person leading a service
               for the conduct of each lay service.
       2.9.    Review service descriptions before Bulletin deadline – 2nd Tuesday of month before.
       2.10.   Carry out an annual planning process.
       2.11.   Prepare an annual budget and monitor committee account when appropriate.
       2.12.   Prepare and annual report.
       2.13.   Review and/or update Terms of Reference annually.
3.     Specific Instructions
       3.1.    The Committee shall meet monthly, or as required.
4.     Committee Membership
       4.1.    Chair and Committee Members
       4.2.    Minister, Board President and Music Director ex-officio
       4.3.    Representatives from other Committees
5.     Lines of Communication
       5.1.    Minutes to be circulated to members, Coordination Council, Board President and Office
               Manager.
       5.2.    Communicate with the congregation through the monthly Bulletin and/or Orders of
               Service.
       5.3.    Maintain liaison with church staff and committees as needed (Art Display, Flower
               arrangers, Choir, Music, Sound, Ushers, Children’s Program, Youth Program,
               Membership etc.)
                                                                           Revised: Oct 99; 19 Feb 00.




        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 3



                             Suggested Ground Rules
                     for Worship Services Committee Meetings

1.     Start on time.
2.     End on time.
3.     Stick to the agenda.
4.     Listen.
5.     Speak your mind.
6.     Be succinct.
7.     One conversation at a time.
8.     Schedule important matters first.
9.     Give priority to matters that can only be handled by committee.
10.    Delegate tasks to members.
11.    Respect time constraints.
12.    Seek consensus on major decisions.
13.    Use majority voting as a backup decision-making method.
14.    Be clear about delegated responsibilities.
15.    Wherever possible, submit agenda items a week before meetings.




        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                    Worship Services Handbook, page 4


         Guidelines for Selecting Lay Ministers and Guest Speakers
                          Developed: October 1999; Last Revised: 3 Jan 2000
These guidelines were developed to help ensure that lay ministers and guest speakers selected to lead
services or speak from the pulpit at the Unitarian Church of Vancouver would act in a manner consistent
with the values and aspirations of the long liberal traditions of the Unitarian community in Canada and the
world. The guidelines are not intended to be used for the selection of speakers who have been ordained as
Unitarian ministers.
Suggested procedure:
 Worship Committee members individually evaluate proposed speakers and topics using a six-point
   rating scale where 5 = very positive and 0 = very negative (or other consistent system as agreed by the
   Committee.)
 Seek consensus in the Worship Committee about each rating.
 Make a majority or consensus decision based on the overall rating.


Person:
Topic:
                                    Selection Criteria                                              Rating


Honouring UUA principles
1. How much of a commitment has this person made to the Unitarian community?
   (e.g., a member of this church, a long-time adherent of this church, a member or
   adherent of another Unitarian congregation)
2. In his or her life’s work, how well has the person demonstrated a commitment
   to the three principles of Unitarianism outlined by Earl Morse Wilbur?
    Freedom: that the soul shall be free from bondage to any creed or confessions that
               others would impose;
    Reason:    that we should look for guidance to our own reason rather than follow
               blindly any traditions from the past;
    Tolerance: that we should respect in others the same freedom that we claim for
               ourselves.
3. How confident are we that the person will not violate any of the seven UUA
    principles? Rate from –5 (likely violation) to 0 (no violation)
       The inherent worth and dignity of every person;
       Justice, equity and compassion in human relations;
       Acceptance of one another and encouragement to spiritual growth in our
        congregations;
       A free and responsible search for truth and meaning;
       The right of conscience and the use of the democratic process within our
        congregations and in society at large;
       The goal of world community with peace, liberty and justice for all
       Respect for the interdependent web of all existence of which we are a part




         Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 5




4. From our knowledge of this person, how likely is it that the person will
   promote UUA principles in their presentation?
5. How likely is it that the person will advance UUA principles by providing new
   or important perspectives for the congregation regarding those principles?
6. How probable and serious would be the harm to our congregation if we allow
   this person to speak from our pulpit on this topic? (Rate from –5 to 0)

The Topic                                                                                          Rating


7. How well does the proposed service fit within the overall plans of the worship
   committee for the year?
8. How consistent is this topic with UUA principles?
9. How able and qualified (either academically or from life experience) is this
   person to speak on this topic?
Total Rating: (Range: -10 to +35)                                                           _________

Other Criteria                                                                                     Rating


10. Can we afford to pay this speaker an appropriate fee for her/his work?                         Y N
11. Is this person a student who we are committed to helping?                                      Y N
12. Has the liaison person for the Worship Committee discussed concerns with the Y N
    proposed speaker and received assurance that Unitarian principles and purposes
    will be upheld?
Committee Decision:                   __ Consensus           __ Majority
a. __ Accept.
b. __ Reject.
c. __ Delegate to Board.
d. __ Delegate to Minister.
e. __ Delegate to liaison person to investigate and decide.
f. __ Delegate to liaison person to investigate and return to Committee to decide.
g. __ Other:
Date of Review:




        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 6


                    Guidelines for Honoraria & Travel Expenses
       (Last reviewed and revised by the Worship Services Committee on 22 Feb 2000.)
Travel Expenses, All Presenters
 Greater Vancouver Regional District:
   Mileage, accommodation and meals are not normally paid.
 Other locations:
   Return mileage at current rate. In Dec 1999 this was $0.38 per km, or
   Economy airfare return (submit receipts).
   Accommodation (submit receipts).
   Meals (submit receipts)

Honoraria (Canadian Dollars)

                  Category of presenter                               One service        Two services
Ordained minister, any faith                                              $250                $300
Unitarian seminary student                                                $150                $300
Non-member lay-person                                                          Negotiable.
(including members of other UU congregations)                             e.g. $50 honorarium.
Members of the Unitarian Church of Vancouver                                $0                 $0

If a presenter does not want to accept an honorarium the person can be encouraged to donate the
honorarium to the church or another organization of their choice.

                                       Selected References

The following sources have been used in the preparation of this Handbook:
Buckmaster, Ann. 1997. Liturgy Project: Freedom of the Pulpit.
Hall, Mary. 1998. Order of Service Form. Unitarian Church of Vancouver.
Hayle, Gerry, 1999. Submission Guidelines for The Bulletin. UC Vancouver.

                       About the CUC Edition of this Handbook

In January 2003 I accepted the volunteer role of Worship Services Consultant for the BC Region of
the Canadian Unitarian Council. I thought that this handbook, which I had developed during the
two years I co-chaired the Worship Services Committee at the Unitarian Church of Vancouver,
might be of value to lay leaders in other congregations and fellowships as they wrestled with the
challenges of creating appropriate lay worship services. I have made no substantial changes to the
CUC version of this guide from the Vancouver version, other than to remove a few names and
phone numbers. Unitarians and Universalists across Canada are granted permission to adapt this
guide to meet the requirements of their congregations and fellowships. — Yours in faith, Keith
Wilkinson


        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 7


                          Worship Services Detailed Checklist
          Developed December 1999 by Keith Wilkinson & Margaret Murdoch. Last Revised: 19 February 2000
    This checklist is intended to guide Worship Committee Members and other church members
    responsible for coordinating services and providing liaison for guest speakers and ministers.
Step #:
1. Establish service form and content:
2.      From the Worship Services Calendar determine the following:
   2.1. Will children be present?                                              ___________
   2.2. Will the Chalice Choir sing?                                           ___________
3.      Determine the theme in conjunction with the service leader(s)          ___________
4.      Ensure that the service leaders meet the approved guidelines for guest speakers.
        If necessary, review this with the Worship Committee.                  ___________
5.      Review the requirements of the service with the leader(s):             ___________
   5.1. Encourage all speakers to speak slowly; most have a tendency to rush _____
   5.2. Form and content must actively support one or more UUA principles. _____
   5.3. Form and content must violate none of the UUA principles.                     _____
   5.4. Length of the whole service must be 60 mins (± 5 min)                         _____
   5.5. Service must be worshipful – not just a lecture, not just entertainment _____
6.      Arrange for people to be responsible for each part of the service:
   6.1. Choosing the opening words                                  _____________
   6.2. Introducing & thanking guest speakers as needed _____________
   6.3. Reading the opening words                                   _____________
   6.4. Lighting the Chalice                                        _____________
   6.5. Choosing reading #1 (if required)                           _____________
   6.6. Reading reading #1                                          _____________
   6.7. Choosing congregational hymn #1                             _____________
   6.8. Leading congregational hymn #1                              _____________
   6.9. Choosing the children’s story (ages 3 – 10 years) _____________
   6.10. Reading the children’s story                               _____________
   6.11. Choosing words for the meditation                          _____________
   6.12. Reading words for the meditation                           _____________
   6.13. Choosing music for the meditation                          _____________
   6.14. Choosing words for the offertory                           _____________
   6.15. Reading words for the offertory                            _____________
   6.16. Choosing music for the offertory                           _____________
   6.17. Preparing and delivering the Homily                         _____________
   6.18. Choosing congregational hymn #2                            _____________
   6.19. Choosing the closing words                                 _____________
   6.20. Reading the closing words                                  _____________
   6.21. Other: _____________                                       _____________
7.      Advise the Choir Leader of planned congregational hymns at least two weeks in advance
        so that choir can practice these hymns. Tel: _______________.
        Due date: ____________________
8.      If the choir is not scheduled to sing, arrange for a suitable person or persons to lead hymns
        from the front.                                                     _____________


        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 8


9.     Discuss choices for other music (prelude, meditation, offertory) with Music Director, two
       weeks in advance so that choices can be made to suit the theme of the service and the time
       available. Tel: ________________.
       Due date: ____________________
10.    Complete technical arrangements well in advance:
    10.1. Clarify microphone requirements; advise the Office of these early in the week prior to
          the service or talk to ___________, Tel: ____________.                __________
    10.2. Arrange special props, if any                                         __________
    10.3. Make special sound equipment arrangements
          (e.g., cue specific CD tracks)                                        __________
    10.4. Estimate the time required for the whole service and adjust parts as required. Allow 7 –
          10 minutes for all announcements, readings from the Book of Celebrations and
          Concerns, fundraising skits, etc.
          Total duration (normally 60 mins):                                    __________
    10.5. Practice all or selected parts of the service to ensure that the timing is correct and
          movement of participants flows well                                   __________
    10.6. Schedule a rehearsal if needed. Book the Sanctuary for this well in advance.
          To book the Sanctuary phone _____________                             __________
    10.7. Rehearsal date and time: _________________________________________
    10.8. Arrange room and board, hotel and transportation for the guest speaker as required
                                                                             _____________
    10.9. Verify the time that the guest speaker will arrive at the church __________
    10.10. Requisition cheques to pay honoraria & travel costs for guest speakers _____
       10.10.1. Determine amounts (Cdn $) in accordance with Worship Committee, CUC and
                  UUA guidelines                                                  ________
       10.10.2. Complete a Cheque Requisition Form (available from Office workroom)
       10.10.3. Have Worship Committee chairperson sign Cheque Requisition _____
       10.10.4. Submit a completed, signed Cheque Requisition Form to the Bookkeeper no later
                  than the Friday morning before the 2nd or 4th Monday of the month. Specify if the
                  cheque is to be in Canadian or American dollars.
                  This cheque requisition must be available for the Bookkeeper by:
                  Due date: ____________________ Amount: US Cdn $ __________
11.    In consultation with the speakers, prepare a service description for The Newsletter (about
       25 words)                                                                __________

Service Title:

Date:
Time(s):
Leader(s):
                                                                                                 cont’d


Service Description:




        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                   Worship Services Handbook, page 9




12.    Submit service description for the Newsletter by 4 PM on the second Tuesday of the month
       preceding the service. Submit to __________________________ or
       FAX: _____________ or leave at Office. Due date: ______________          _____
13.    Prepare Order of Service details                                         _____
14.    Submit Order of Service details to the church office by 1 PM on the Wednesday preceding
       the service, or on Tuesday if there is a holiday on Thursday. Send to:
       e-mail ___________ or FAX: __________ or leave at Office. Due date: ________
       [Note: e-mail messages are picked up only Mon through Thursday before 2 pm.]

15.    Complete stage arrangements on the day of the service:
       15.1. Arrive at church at least one half hour before the service to help set up.
       15.2. Microphones: Arrange microphone set-up as required. Ensure that speakers know
              how to use the necessary microphones.                                  _____
       15.3. Water: Ensure that there is a glass of water on the pulpit for each speaker
              (Ushers normally do this)                                              _____
       15.4. Candles: Ensure that chalice lighting equipment is present (small candle, taper,
              wooden matches). Custodian or Ushers usually do this. Pre-light the candles to
              ensure that they light easily. Ensure speakers have decided who will light the
              candles.                                                               _____
       15.5. Step: Ensure that speakers understand how to use the folding step in front of the
              pulpit.                                                                _____
       15.6. Equipment: Arrange any special equipment as required (e.g chairs for children's
              story)                                                                 _____
       15.7. Ensure that speakers understand our routines regarding the following:
               Story-time                                                           _____
               3-minute silent meditation followed by music                         _____
               Carry the Flame routine: descend from pulpit, hold hands, sing ____
       15.8. Help to troubleshoot during the service.
       15.9. Be prepared to lead the service yourself if the guest speaker doesn't arrive.
16.    Give honorarium to guest speaker following the service.                       _____
17.    Thank the guest speaker on behalf of the congregation and Committee. _____
18.    Give copy-ready material to Office to be printed for sale at literature stall ____
                                            — End of checklist —




        Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                             Worship Services Handbook, page 10


                      Work Sheet #1: Honouring Principles & Sources

Date of Service:                                         Leader:
Title/Theme of Service:
            Unitarian Universalist Threads                           Ways to use the threads in this service:
UU Principles:
P1. The inherent worth and dignity of every person

P2. Justice, equity and compassion in human relations
     Diversity & equity with respect to age, ability, culture,
    gender…
P3. Acceptance of one another and encouragement to
    spiritual growth in our congregations
P4. A free and responsible search for truth and meaning


P5. The right of conscience and the use of the democratic
    process within our congregations and in society at large.
     Member participation
P6. The goal of world community with peace, liberty, and
    justice for all
     Social action, United Nations, USC…
P7. Respect for the interdependent web of all existence of
    which we are a part.
     Flowers, plants, animals, earth, air, water; Pagan
    spiritual practice, Environment Committee
UU Sources:                                                          Options: How to include these threads
S1. Direct experience of that transcending mystery and
    wonder, affirmed in all cultures, which moves us to a
    renewal of the spirit and an openness to the forces which
    create and uphold life.
S2. Words and deeds of prophetic women and men which
    challenge us to confront powers and structures of evil
    with justice, compassion, and the transforming power of
    love
     World literature, philosophy, art, history…
S3. Wisdom from the world’s religions which inspires us in
    our ethical and spiritual life
     African, Aboriginal N/S American, Aboriginal
    Austral-Asian, Agnostic, Atheist, Baha’i, Buddhist,
    Confucian, Hindu, Islam, Jain, Pantheist, Panentheist,
    Polynesian, Shinto, Sikh, Taoist, Zoroastrian, Other
S4. Jewish and Christian teachings which call us to respond
    to God’s love by loving our neighbors as ourselves
S5. Humanist teachings which counsel us to heed the
    guidance of reason and the results of science, and warn us
    against the idolatries of the mind and spirit
S6. Spiritual teachings of earth-centered traditions which
    celebrate the sacred circle of life and instruct us to live in
    harmony with the rhythms of nature.




           Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                     Worship Services Handbook, page 11


               Work Sheet #2: Planning Congregational Involvement

Date of Service:                                   Leader:
Title/Theme of Service:
Other Planning Considerations:                               Options: How to include these threads

Participation from Unitarian Church Committees –
Core: Bldgs & Grounds, Canvass, Membership,
Personnel, Coordination Council.
Other Cmtes, Groups & Services: Adult Rel Educ,
Archives, Art Display, Care and Concern, Chaplaincy,
Children’s Rel Educ, Denominational Affairs,
Environment, Humanist, Interfaith/Multicultural, Music,
Pagan, Seminary, Social Justice, Social Action: Partner
Church, Unison, Food Bank; Youth Ministry, Young
Adults, Whole Church Group, Sunday Market, Sunday
Lunch, Thrift Sale; Child Care, Daytimers, Forum,
Library, Sunday Morning Support (flowers, beverages,
sound, ushers, welcoming)
Variety of worship activities – spoken word (stories,
homilies, poems, readings), song, music, dance, visual
art, meditation, prayer, congregation participation,
elements of nature…


Worship preferences -
Consider activities that may appeal to different
psychological types, e.g.: reflection, interaction, use of
the 5 senses, intuition, reason, feeling, structure,
flexibility…


Risks –
What could interfere with this service advancing the
Unitarian Principles in our communities?
 What are the risks associated with preferred options?


 What can be done to minimize each risk?


Opportunities –
What else is happening that we could build upon?
(e.g.: CUC, ICUU, UUA, UUMA, IARF, Regional
churches and fellowships…)




          Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003
Unitarian Church of Vancouver                                        Worship Services Handbook, page 12


                          Work Sheet #3: Service Timing & Content
Date of Service:                                   Leader(s):
Title of Service:
  Elements (Order may vary;  = required)           Order   Rec’d       Plan           Content, this Service
                                                    123…    Mins        Mins
 Musical Prelude {before the service}                  1   {15}

 Opening Words                                                1

Choir #1 - Invocation                                        Opt’l

 Words while lighting the chalice                             1

 Congregational Hymn #1                                       3

Reading #1                                                   Opt’l

 Story Time                                                   8

 Children’s Recessional ―Go now in peace‖                     2

 Welcome visitors & newcomers                                 2

 Announcements (Board, funding, notices)                      4

 Reading: Book of Celebrations & Concerns                     1

 Offertory words and music                                    2

 Introductory words for the meditation                        1

 Silent Meditation                                            3

 Music and Meditation                                         2

Reading #2                                                   Opt’l
Choir #2                                                     Opt’l

 Sermon, Homily, Performance                                 20

Congregational Hymn #2                                         3

 Closing Words                                                1

 Recessional ―Carry the Flame‖                                1

 All optional components                                      5

     Total Time (excluding musical prelude) = 60 mins         60

Special Communication Needs:
 Newsletter submission: 4 PM, 2nd Tues, month preceding             Due:                                Done __
 Order of Service submission: 1 PM, Wed preceding                   Due:                                Done __
 Rehearsal Date if required:                                        Liaison Person:




             Keith Wilkinson – UCV Worship Committee – Last Revised: 23 February 2000 – CUC Edition 6 Feb 2003

								
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