Framework Partnership Agreement 2011 by xiangpeng


									                          FRAMEWORK PARTNERSHIP
                    AGREEMENT NUMBER 2011-2581/001-001-EMA2
                                          FOR THE PROJECT ONE MORE STEP

This Framework Partnership Agreement covers the financial and management relations
within the Partnership composed by the following Partner and Associate Institutions:

 University of Trento                                                           IT - Italy
 University of Innsbruck                                                        AT - Austria
 University of Chemical technology and Metallurgy                               BY- Bulgaria
 Technische Universität Dresden                                                 DE - Germany
 Universidad de Murcia                                                          ES - Spain
 Universidad de Oviedo                                                          ES - Spain
 University of Eastern Finland                                                  FI - Finland
 Warsaw School of Economics                                                     PL - Poland
 Universidade do Minho                                                          PT - Portugal
 Mongolian University of Science and Technology                                 MN - Mongolia
 National University of Mongolia                                                MN - Mongolia
 Hanoi University of Science and Technology                                     VN -Vietnam
 Vietnam Academy of Science and Technology                                      VN -Vietnam
 University of Communication and Transport                                      VN -Vietnam
 Vietnam National University Ho Chi Mihn City                                   VN -Vietnam
 National University of Laos                                                    LA - Laos
 University Muhammadiyah Malang                                                 ID - Indonesia
 Universiti Sains Malaisia                                                      MY - Malaysia
 Asian Institute of Technology (AIT)                                            TH - Thailand
 Burapha University                                                             TH - Thailand
 Chulalongkorn University                                                       TH - Thailand
 Jilin University                                                               CN - China
 Shangai University                                                             CN - China
 Sun Yat-Sen University                                                         CN - China
 Asea Uninet                                                                    AT - Austria
 Vietnet                                                                        IT - VN
 Cambogia Libri – Books for Cambodia                                            IT - KB
 GTV Trentino Voluntary Group                                                   IT - VN
 Moses Onlus                                                                    IT - MM

Hereafter called “the Partnership” and each single component “the Partner”
Whereas the partners have jointly submitted the proposal One More Step aimed at promoting sustainable development
in the countries concerned by means of the cooperation mobility funded by European Commission under the programme
Erasmus Mundus Action 2 – L13. The project aims at improving the knowledge in the areas of sustainable development,
natural resources exploitation, technology transfer and business regulation and administration.
Considered the Grant Agreement number 2011-2581 concluded between the University of Trento and the Education,
Audiovisual and Culture Executive Agency ("the Executive Agency") for the purposes of the implementation of the
project One More Step funded by European Commission under the programme Erasmus Mundus Action 2 – L13.
(Annex A) hereinafter referred to as “EU Contract” that shall form an integral part of this Partnership Agreement.
Considered the need of establishing an ongoing, formalised relationship of co-operation between "the Executive Agency"
and the “Partners” on the basis the common objectives to contribute to the aims of the Erasmus Mundus Action 2
programme to foster co-operation in the field of higher education between the European Union and L13 Countries
through a co-operation and mobility scheme addressing students and academic staff and to ensure the sound
management of the project resources in order to achieve the overall mobility outlined in the proposal.
The Partnership has agreed to define members’ rights and obligations with respect to carrying out specific tasks related
to the Project implementation as described in annex A of this Partnership Agreement.
The University of Trento, as recipient of the funding is directly responsible towards the Commission, and co beneficiaries
will recognise its power of attorney: the joint responsibility of “the partners” as co-beneficiaries is formalised with a set of
similar bilateral agreements (Mandate) Annex II. As stated in the EU Grant Agreement, the University of Trento will act
as Main beneficiary and Partnership coordinator within the scope of the Erasmus Mundus Action 2.
The Partners, including the Coordinator, shall be bound by the terms, conditions and annexes of the EU Contract.
European rules will apply in all the aspects and contractual terms covering the implementation of the One More Step
project. European rules will be binding on any further agreement required during the execution of the project.

Therefore, the following is hereby agreed by the Partnership:

Article 1. The Objective of the present Contract
On the basis of this Partnership Agreement the Partners shall contribute to the achievement of the goals and
requirements of the project One More Step together with the other parties (Partners and Associates) performing in
accordance with the terms and conditions as stated in the EU Contract and its annexes.

Article 2. Duration
The present Partnership Agreement shall come into force on the day when it has been signed by each Partner
respectively but shall have retroactive effect from 15.07.2011 date when the EU Contract entered into force and will
cover the period up to 14.07.2015.
The partners agree to the possible extension of the cooperation. This Partnership Agreement shall be automatically extended
by additional terms of one year at a time unless one of the partners undertakes in writing to withdraw from the agreement.
A written declaration of withdrawal must be made no later than one year before termination.

                                          Section I
                                Organisation and Management

Article 3. The Obligations of the Partners and of the Coordinator
The Partners are responsible for carrying out the project and are subject to the rules and regulations set up in the Grant
Agreement between the European Commission and the Partnership Coordinator. The Partners shall provide the
personnel, facilities, equipment and material necessary to the smooth running of the project One More Step.
The Partners shall perform and complete their share of the work and specifically the organisation of individual mobility in
accordance with the requirements and timetable set out in the proposal, using their best endeavours to achieve the
results specified therein and shall carry out all of their responsibilities under the EU Contract in accordance with
recognised professional standards.
The project management structure at each Partner institution is defined as Local Board and is appointed by and at each
Therefore partners shall:
 Undertake all the steps necessary to organise, perform and correctly manage the programme set out in this
      Agreement, in accordance with the objectives of the Erasmus Mundus Action 2 programme and notify to the
      Steering Committee /PMO unit any delay in performance or any event that may affect the project;
 Comply with all the provisions of the Grant Agreement regulating the legal relationship between the Partnership
      Coordinator and the Commission;
 Provide to the Partnership Coordinator any information or document required for the management of the project and
      for the reporting to the Commission;
 Accept responsibility for any information communicated to the Partnership Coordinator, including details of costs
      claimed and, where appropriate, ineligible expenses;
   Appoint the representatives to the Local and Central Partners Board in charge of managing the practical,
    administrative and academic aspects of the mobility respectively at the local and central levels.
   Participate actively to the Partners and Boards meetings and share any relevant information coming from third
    parties that might regard and or impact the project.
   Act at all times in good faith and in a manner that reflects the good name, goodwill and reputation of the other
    partners and in accordance with scientific and academic ethics.
   Decisions will be taken trying to achieve the unanimous consensus. In case this is not possible, the majority of votes
    will apply.
Partnership Coordinator
The Main beneficiary, as Coordinating partner is responsible for the overall management of the project based on the
guidelines and goals defined by the Grant Agreement and by the project boards. The Partnership Coordinator is in
charge of the administrative, legal and financial management of the project and is responsible for all contacts with the
European Commission.
The Partnership Coordinator shall grant the utmost transparency and shall report to the Partners in order to ensure their
full access into the administrative, legal and financial matters.
The Partnership Coordinator, beside complying its role as partner, shall undertake to:
 Provide the Partners with a copy of the Grant Agreement and its annexes and any other official document
      concerning the project.
 Notify and provide the Partners with any amendments made to the Grant Agreement.
 Comply with all the provisions of the Grant Agreement thereby fulfilling all obligations towards the Commission.

Article 4. The Organisation of the partnership
To implement the project activities and decision taking the partnership will rely on both appointed and elected bodies.
Appointed bodies
Local Boards formed by Academic and Administrative components are appointed at each partner institution
        - Identification of referent person(s) in relevant services x One More Step (by mid October 2011)
        - Diffusion of the call and information events and guidance (organisation of information sessions and
            meetings promoting interest and awareness of scholarship opportunities among teachers and students
            from the lower socio-economic strata of the population.)
        - Information material to be produced and diffused at local level
        - Pre-selection of incoming or outgoing students (on line applicants only)
        - A shortlist of applications will be drafted considering, merit, congruence and relevance, fair representation
            of minorities and gender and applicants will be flagged on line to confirm eligibility and/or acceptance.
        Definition of:
        - Consortium standards: the harmonization of procedures of recognition among the partners is to be tuned,
            especially between Asian and EU partners: faculties and appointed international officers in EU and Asia will
            evaluate and adjust existing patterns to define compatible recognition procedures and agreements on
            mutual recognition.
        - Local courses offers and academic priorities
        - Courses and activities available to OMS beneficiaries (in English or local language)
        - Relations with sending/hosting institutions, stakeholders, EU delegation and Home National Embassies in
            the hosting countries.
The Partners Central Board is composed by the official representatives of all the local boards.
    - Assume main policy and operational lines to be implemented in the project.
    - Approve/ratify the Steering committee decisions.
    - assess and finalise the selection process, to evaluate the overall mobility compliance to principles of equity and
        transparency, its suitability to EU requirements of comprehensive view and a fair distribution of grants.
    - The outputs will be a shortlist of beneficiaries and reserves for the EU Commission, and the finalisation of a list
        of eligible candidates’ destinations.
Project Management Office
will support the technical and administrative coordination. It shall address and resolve academic and administrative issues that may
arise during the term of this Agreement, and shall supervise and report on the activities conducted within the framework hereof.
Elected bodies
Each partner (ordinary or associate) institution participates to the elections with a vote. In each voting paper four
preferences (2 for EU and 2 for Asia) are requested for the Steering committee and two preferences (1 for EU and 1 for
Asia) for the evaluation board.
Steering Committee
    - Define Policy guidelines,
    - Identify Countries and groups peculiarities, to address and balance criteria and selection procedures,
    - Involve academic project coordinators and administrative staff to harmonize academic schedules and mobility
         procedures. Joint Table of Academic calendars and deadlines for application (Please fill and emend the
         Partners’ information sheets),
    - Strengthen academic and administrative relationships among participating institutions,
    - Provide Consultation and support to solve problems and settle disputes.
    - Build a framework for the expansion of partners collaboration,
    - Promote collaboration among current Asian and European academic, corporate and political elites in order to
         develop suitable tools and practical opportunities to tackle regional challenges and brain drain,
    - Propose models and tools for the valorisation of the cultural and technological know-how of the different partner
         institutions students and researchers.
Evaluation Board
In charge of developing adequate quality support measures.
The elected members of the Evaluation board will be supported by external experts and stakeholders to be identified, by
inviting the representatives of Local Embassies and Chambers of commerce.
      - Development of EVALUATION PLAN and methodologies.
      - Definition of a pattern as analysis tool to compare different members experiences,
      - Development of questionnaires and design of other qualitative approaches to gathering input from students,
           academic corporate and administrative staff involved,
      - Proposal of appropriate implementation criteria.

The Members of the Steering Committee are:
Institution                                                  Represented by
University of Trento                                         Prof Migliaresi, Chair
University of Innsbruck                                      Prof Erich Thoeni
University of Minho                                          Dr Adriana Lago de Carvalho
Hanoi University of Science and Technology                   Prof. Ngo Chi Trung
Burapha University                                           Prof. Pichan Sawangwong

The Members of the Evaluation Board are
Institution                                                  Represented by
Technische Universitaet of Dresden                           Prof Steffen Hoelldobler
Mongolian University of Science and Technology               Prof Sarantuya Tsedendamba
External members to be identified

Are members of the Local Boards and Partners Central Board
          Academic Institutions                             Partners Central Board
                                                            Academic referent              Administrative referent
LB        University of Trento                              Prof. C. Migliaresi            Marcella Orrù
LB        University of Innsbruck
LB        University of Chemical techn. and Metallurgy
LB        Technische Universität Dresden
LB        Universidad de Murcia
LB         Universidad de Oviedo
LB         University of Eastern Finland
LB         Warsaw School of Economics
LB         Universidade do Minho
           Group 1
LB         Mongolian University of Science & Technology
LB         National University of Mongolia
LB         Hanoi University of Science and Technology
LB         Vietnam academy of Science and Technology
LB         University of Communication and Transport
LB         Vietnam National University Ho Chi Minh City
LB         National University of Laos
           Group 2
LB         University Muhammadiyah Malang
LB         Universiti Sains Malaisia
LB         Asian Institute of Technology (AIT)
LB         Burapha University
LB         Chulalongkorn University
LB         Jilin University
LB         Shangai University
LB         Sun Yat-Sen University
           Networks and Associations
           Asea Uninet
           Cambodia Libri

Language of the Partnership
The project official language is English.
Partners’ representatives will communicate in English. All the official meetings and documents exchanged among the
Partners and with the European Commission will be written in English.
Candidates will be also selected on the basis of their fluency in English or the language of the hosting Institution.
Courses languages will be preferably offered in English.

Article 5. Allocation of Funds
The maximum contribution allocated to the project is 2.000.000 EURO that will be transferred to the main beneficiary in
three instalments of the 50% for the 1st year, 30% for the 2nd year and 20% for the 3rd year.
The amount is subdivided into A. Organisational costs and B. Mobility costs, covering subsistence and travel tuition and
insurance as outlined in the project budget.
Organisational costs are covered by a lump sum calculated on the basis of the number of the partners and in the project
corresponds to 200.000
The lump sum will cover:
-       the organisation of the kick-off meeting and following meetings (around 100.000 EUR)
-       dissemination costs of the coordinating institution up to 2000 Eur
-       the costs of a person to be hired to support the project management half time x 2 years (24.000 Euro)
-       the cost of the OMS website (about 3.000 Euro)
-       the auditing costs (if applicable)
-       the remaining (around 71.000 Euro) will be shared in two parts as follows
             o the first part is a lump sum 1500 equal for all the partners,
             o the second part, to be settled by the end of the project will be proportional to the number of mobility performed by
                  each partner over the total. For each mobility half will go to the home institution and half to the host University.
The allocation of Project funding to the Partners is subject to receipt by the main beneficiary of the respective Project
funding from the Commission and related instalments will be settled as advances for the subsequent project period only
whether at least the 70% of former pre-financing has been spent.
The instalments will be received after the approval of intermediate and final reports. The reports are to be submitted to
the Commission no later than:
01.09.2012 – List of mobility, 15 days before each mobility starts and at the latest 01.09.xx for each cohort
01.09.2012 - 1st technical progress report
01.02.2013 - 2nd technical and financial progress report
Second round mobility (2 cohort)
01.09.2013 – List of mobility
01.02.2014 - 3rd technical and financial progress report
Third round mobility (3cohort)
01.09.2014 – List of mobility
14.07.2015 - End of eligibility Period
14.09.2015 - Final report

Should the declared and certified total expenditure by the Partners be lower than the maximum contribution, the
allocation of funds will be applied to the Partner’s real total eligible expenditure.
The reimbursements will be carried out in accordance with the arrangements hereafter agreed within the Partnership and
the following principles:
The coverage of subsistence costs/scholarships will be transferred by the Coordinator to the hosting institution, before
the mobility starts, and depending on the mandates agreement while travels and insurance will be centralised.
Partners must provide to mobile students and academic staff the integrity of the subsistence allowance defined in the
call for the type of mobility and target group concerned.
                               Undergraduate         1,000 euro or equivalent in local currency
                                      Master         1,000 euro
                                        PhD          1,500 euro
                                    Post-doc         1,800 euro
                               Academic Staff        2,500 euro

Under no circumstances can these amounts be reduced. The first payment will allow beneficiaries installation and the
rest must be provided on regular basis. Partners are free to establish their own payment modalities provided they
respect the full amount to be paid out and that the payments are performed on a regular basis, preferable on a monthly
basis. The amounts received depend entirely on duration of stay abroad and are based on rules for unit costs.
Since the participation to the Erasmus Mundus programme is completely free, in no way, fees, money or refund of grants
is due by the participants to local services or coordinators in order to apply in this project.
Nor compulsory commitments are to be taken beyond the mobility period in order to be enabled to participate.
Insurance and travel costs (the flights) will be centrally managed and directly invoiced to the Coordinator.
The Coordinator shall provide a full insurance coverage (accidents, civil liabilities, health, travel) for individuals
participating in mobility and shall provide students and academic staff with travel tickets. Payment for travels is based on
unit costs.
The hosting partner will collect proof of travel, tickets stub, boarding cards to be transmitted to the coordinator together
with the academic forms and the documentation eventually needed for reimbursement.
Minor travel costs, local transports and visa costs will be advanced by the sending institution that is responsible for
collecting the due documentation and, in case, for reporting them to the Coordinator.
An advance will be calculated in order to support the initial mobility.
Each hosting university will receive the corresponding fees for hosted students.

Article 6. Record keeping and Reporting
The Partners shall be bound by the obligations set and instructions given for in the EU Contract.
The project foresees an almost centralised management, except in specific cases upon partner’s request. Partners shall
keep a record and all proofs of any expenditure incurred under the Project: All invoices related to the project must be
dated and certified as “true and exact” by the financial officer of the Partner.
The items of expenditure which cannot be justified in accordance with the rules set out in the guidelines may be rejected.
Related document, original invoices or accounting documents of an equivalent value relating to the action must be kept
for a period of five years after the end of the period covered by the EU Grant Agreement in case of an ex-post audit.
The Partners agree to make available to the Coordinator and/or the Executive Agency, upon request, any information
concerning the reporting and implementation of the project and any documentation on Project finance and activities
required by the Commission.
The Partner agrees to submit to the Coordinator
- Declarations and/or documentation of the real and total expenditure at least one month before the deadline for interim
and final reports.
- Reports on the course of development of the Project activities undertaken by the Partner.
The Coordinator shall provide the Partners with the appropriate forms and the instructions for reporting.
At the end of mobility the Partner shall report to the Coordinator the accurate period of stay of each beneficiary. The
Partner will inform the students/academic staff that subsistence allowances will be paid according to the exact period of
stay (month or fraction of month) and the amount to be paid will be calculated accordingly.
The Partner shall send the filled tables to Coordinator in electronic form by e-mail and signed paper copies.

                                                    Section II

Article 7. Terms of academic cooperation
Main interests of this academic co-operation are as follows:
 promote mobility and a suitable number of exchanges ensuing the mobility plan as outlined in the Proposal
 develop institutional basis for co-operation and exchanges
 Investigate and develop course twinning, innovative cooperation and curriculum in the fields concerned
 promote sustainable development and tackle brain drain
 develop the bases for sustainability of this Project following the funding period designated by the governmental
    agencies involved making every effort to continue ongoing project activities beyond the project life.
The tasks related to the mobility are identified as follows:
 Sending institutions are responsible for recruitment, pre selection and students cultural preparation;
Recruitment Participating administrative coordinators will send out and promote the call for participants. The call will also
be posted on the shared project web page.
 The sending institution will be responsible for the cultural and language preparation of their students going on
 Selected applications and documents for exchange students will be sent by the sending institution to the
    Administrative Coordinator at the hosting institution;
Student‘s cultural preparation and support may include:
 An orientation session on living abroad;
 Specific country orientation, including cultural awareness;
 Language requirements;
 Workshop on safety and security when abroad (what to do and when, who to contact…)
   The Administrative Coordinator at the receiving institution will ensure appropriate review of the nominations by the
    pertinent offices and advisors of the institution;
   The review of nominations by receiving institution where the language is not the language of the sending institution
    will include assessment of the applicant’s facility in the language of the receiving institution;
   The final admission will be determined by the receiving institution specifying reasons for not accepting students if
    those instances should occur;
   The receiving institution is responsible for the provision of student services support for the exchange students when
    abroad; the academic coordinator will provide guidance in course selection and assist with access to selected
   Current information and requirements surrounding health care coverage for exchange students will be provided as
    part of the incoming process to students.
   Pursuant to its student disciplinary policies and procedures, each of the undersigned institutions agrees to provide
    basic due process and fundamental fairness to students on its campuses from the sending institution;
   The receiving institution shall have the right to terminate the participation of any student in the exchange program at
    any time, if such student’s academic work or behaviour is found to violate the receiving institution’s policies or
    regulations or endanger the health or welfare of the student or any other person;
   All receiving institutions will direct students to institution-sponsored residences or to appropriate off-campus
    housing, where available.
   Ensure that participants’ insurance coverage is activated for the duration of their exchange by communicating to the
    Coordinator the names and data of beneficiaries in mobility;
   the partners agree to the fees and tuition waivers for the study abroad students (exchange and degree seeking).
    For long term mobility (over 10m) fees will be paid from the EMECW budget directly to the host university -providing
    incoming beneficiaries with all the facilities available for home students/staff.
   Equal terms and conditions for services such as accommodation, library, internet access etc will apply to local and
    exchange students. –
   Special provisions, to be tailored on individual basis, are foreseen to facilitate disadvantaged participants (disabled
    students, economically disadvantaged students etc.)
Insurance for participants
 The Coordinating institution will ensure that all participants will carry adequate out-of-country medical insurance,
    including repatriation expenses;
 Current information and requirements surrounding health care coverage and services at local level for exchange
    participants will be provided by hosting institutions as part of the incoming process.
The partner universities agree to the Academic recognition for the study period abroad (study, training, teaching
research activities):academic credits earned at the host institution will be transferable to the home Institution. Transfer of
academic credit will be determined as per current practice and appropriate recognition arrangements, based upon ECTS
and UMAP, will apply. The Partners agree to use the above ECTS system tools (the Learning agreement and the
Transcript of records. or to convert the local grades and credits into the ECTS system and vice versa in order to facilitate
the academic recognition for each participating student.
Transfer of Academic Credit
Exchange students will receive credits from their home institution as per sending credit transfer regulations for courses
taken at the receiving institution;
The partner institutions are committed to working toward the following:
 Recognition of credit for exchange students on the basis of the Learning Agreements;
 Each institution is responsible for determining a mechanism for approval of credit transfer and for ensuring that
    exchange students receive clear advice and appropriate credit.
 Faculty working together in the development of course twinning, improved new, or joint curriculum, teaching
    materials, and methods;
 Opportunities for students to work toward achieving a second or a third language proficiency when required;
It is the responsibility of the sending institution, in conjunction with the host institution, to ensure that every student has
the correct visa for the exchange.

Article 8. Organisation of mobility
Mobility will consider exchanges and degree seeking secondment of individuals.
Public calls will be launched for each intake at central and local level in order to diffuse at all social strata the
opportunity of being granted and collect a suitable number of applications.
A public call will be diffused using different means to promote its accessibility and visibility to the broader community. The call
will also be posted on the shared project web page where applications will be collected through the on line application form.
Article 9 Application and selection procedures
The Partners agree on the following.
Further improvements or adjustments of such procedures may arise from the fine tuning of the system, test of application
and admission procedures, suggestion of partners and participants collected by means of the improvement area on the
project website. Nevertheless they shall be implemented only in the subsequent intake and call to ensure the uniform
treatment of candidatures.
Online application
The Partnership Coordinator will set up an online application system to collect candidates’ applications for individual
mobility. The system will allow candidates to apply for the relevant scholarships, field of study, and periods at a Partner
university and will grant the possibility of a second choice to apply to a different University.
Requirements and conditions to apply for mobility follow the EM guidelines and are detailed on the project web site.
Each partner shall provide to the Partnership Coordinator a detailed description concerning numbers, academic domains
(fields of study) and typology (Undergraduate, Master, PhD, Post Doc and Staff) of mobility slots available at their
university for all levels that will be made available on line to perspective candidates. (OK)
The partners are responsible of the accuracy and timeliness of information provided.
The Partnership Coordinator will provide all partners with relevant forms and clear instructions to collect and systematize
the application procedures.
For TG3 applicants is envisaged the additional opportunity to apply with a traditional Application form. The applications
may be collected by means of relevant stakeholders (Coordinator Embassies ONG and associate) in order to overcome
practical problems and in this case uploaded in the online system for statistic purposes.
Assessment and selection criteria
Candidates’ assessment will be performed at local and central levels.
At local level the responsibility of the Partners will regard the assessment of the applications received for incoming and
outgoing candidates applying to a specific University.
Prior to selecting students for exchanges, the sending institution will ensure that all selected participants meet the basic
eligibility criteria of their respective government agency.
Each Partner will perform the evaluation using standard criteria and within the deadlines set by the Steering Committee
in order to
      verify each applicant’s eligibility, based on administrative and academic requirements specified by the hosting
            University for each level or course.
      the pre-evaluation will rank each eligible application on the basis of the criteria defined below. Additional
            requirements may apply taking into consideration local needs and procedures at hosting or sending University
            for each kind of mobility.
      the eligible applications will be ranked and listed for typology (BS, MS, PhD, post-doc, academic staff).
      The final list of successful applications entitled to be beneficiary of the grant will be defined by the
            Steering Committee, and sent before its final validation to all partners for formal errors check. For this
            final selection the Steering committee will be supported by the representatives of the hosting partners
            institutions. The final selection meeting will be communicated at least two weeks in advance to all the
      One week after having been sent to all partners, the above list will be considered as final and will be
            published in the OMS website with the indication of the length of the mobility grants. Ineligible
            application, unranked, will be listed in alphabetical order.

The following criteria, means and weights will be used to evaluate applicants.
     CV                      Motivation and
               Language                        Letters of                      Invitation       Gender          Special
BA / Ma 0-25                 Development                     Study research
               BA Ma 0 -25                    reference or                       letter         balance        relevance
 PHd /Post                   max 2000 car.                     programme                                                     Total
                PhD/Post                        Interview                     (staff only)   (if the case)   (if the case)
 Doc 0-30                     BA Ma 0 -20                         0-20
                doc 0 -10                          0-10                           0-50             0-10            0-10
 Staff 0-50                   other 0-30
         25            25                20                                               sc                 sc                  70
         25            25                20                                               sc                 sc                  70
         30            10                30            10               20                sc                 sc                 100
         30            10                30            10               20             30 sc                 sc                 130
         50                              30                                            50 sc                 sc                 130
All kind of applications:
      Academic results verified through official documentation (CV and transcripts of records or diplomas)
      Language skills, should comply to the requirements of the host institution and / or programme (Certification or
          self evaluation with on line tools)
      Motivation and impact on sustainable development (letter of motivation on two question)
      Letters of recommendation (where applicable)
The Gender balance and Special relevance group (official evidence, refugee card, declaration etc to belong to
vulnerable groups) will be assessed by the Steering Committee
PhD and Post-doc
    Academic relevance and scientific achievements (CV, academic titles, publications)
    Project proposal (study/ research programme)
    Language skills
    Motivation and impact on sustainable development (letter of motivation)
    Letters of recommendation (where applicable)
    Letter of support from the Supervisor of the hosting University
Academic staff
    Teaching and/or working experience (CV)
    Work or research plan
    Acceptance letter of the hosting institution
A Learning agreements for exchange BA / MA will be compulsory requested before the mobility will take place.
The formal acceptance of the Study / Research programme from a Doctoral school and/or research supervisor at the
hosting institution may be requested for PhD and Post-doc candidates.

Article 10. Ownership
Ownership of the results of the actions resulting from the implementation of the mobility, the deliverables of the Project
as well as reports and other documentation resulting from this Partnership Agreement, as well as the online application
tool, shall be vested in the Coordinator. Patents, copyrights and intellectual Property Rights will be vested in the respective
authors/universities and subject to constraints imposed by national legislations.
The partners agree on the free use of the software developed for the online application tool on an open source platform. This
software, freely available beyond the contractual period, shall not be commercialised to third parties.

Article 11. Termination
The Coordinator shall have the right to terminate the present Partnership Agreement in case of contractual breach and
whether the Partner has made false declarations on the work carried out or on expenditures. If the present Partnership
Agreement is so terminated, the Coordinator may require the Partner to reimburse all or part of the payments made
under this Partnership Agreement.

Article 12. Damages for Non-performance
If the present Partnership Agreement is terminated for the reason that the Partner fails to perform its obligations under
the present Partnership Agreement, the Partner shall be responsible for and pay any direct cost increase resulting from
the necessity to remedy the Partner’s breach of responsibilities and to assign the tasks of the Partner as specified in the
present Partnership Agreement to one or several parties.

Article 13. Liability
The Partner shall be solely liable for any loss, destruction, damage, death or injury to the persons or property of the
Partner resulting from the performance of the work and activities undertaken by the Partner under the present
Partnership Agreement.
The insurance coverage refers to individuals participating to the Mobility only.
Article 14. Confidentiality.
The Coordinator and the Partner must treat as confidential and must use all reasonable effort to ensure that they do not
disclose to any person any information of technical, commercial or financial nature. The confidentiality shall not be deemed
to extent to academic publications and public presentations provided that information beyond the general framework of the
project deliverables and characterization of single test item is not disclosed.

Article 15. Modification of the Partnership Agreement
Changes or amendments to the Partnership Agreement shall be approved by both parties to the and become effective
when signed by authorized representatives of both parties.
Any amendment to this Agreement must be set out in a written agreement approved by the parties.

Article 16. Settlement of Disputes and Applicable Law
Any dispute in the project including disputes regarding quality will be dealt by the Steering Committee. The partners shall
first endeavour to settle it amicably.
In case it will become necessary the arbitration of dispute in connection with the present Partnership Agreement shall be
conducted through one-man arbitration in accordance with the laws of Italy. Any such arbitration shall take place in
This Partnership Agreement is governed by the laws of Italy.

Article 17. The Annexes
The annexes of the Partnership Agreement are:
Annex A Copy of the Grant Agreement between the Coordinator, Main beneficiary, and the EU Commission and its
Annex B     Mandate with each partner

Each of the undersigned parties represents and warrants that it has the full authority to sign and enter into this
Agreement on behalf of the institution that each purports to represent.

We, the undersigned, declare that we have read and accepted the terms and conditions of this Partnership Agreement
as described here before.

For the co-beneficiary                                         For the main beneficiary
                                                               Prof. Davide Bassi
                                                               Rector of the University of Trento

_______________________________                                _______________________________

Done at,                                                     Done at Trento,

To top