Right To Information Act DG Shipping India

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RIGHT TO INFORMATION ACT, 2005

INFORMATION MANUAL
UNDER SECTION 4 (1) (b)

DIRECTORATE GENERAL OF SHIPPING ‘JAHAZ BHAVAN’ WALCHAND HIRACHAND MARG MUMBAI – 400 001

Telephone 22613651-54 / Fax 22613655 Email: dgship@dgshipping.com Website: www.dgshipping.com

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INDEX
Contents Right to Information Act, 2005 – At a Glance Section 4 (1) (b) Particulars of organization, functions and duties (i) Powers and duties of officers and employees (ii) Procedure followed in decision making process, including (iii) channels of supervision and accountability Norms for discharge of functions (iv) Rules, regulations, instructions, manuals and records, held by (v) or under control or used for discharging of functions Categories of documents (vi) Arrangements for consultations with or representations by the members of the public in relation to formulation and (vii) implementation of policies Statements of Boards, Councils, Committees and other bodies consisting of two or more persons for implementation or advice, whether meetings of such bodies are opened to public (viii) or minutes are accessible for public Directories of officers and employees (ix) Monthly remuneration received by each officers and employees (x) including other kinds of compensation Budget allocated to each agency, particulars of plans, proposed (xi) expenditure and reports on disbursements made, Manner of execution of subsidy programmes, amounts (xii) allocated, details of beneficiaries Particulars of recipients of concessions, permits or (xiii) authorization granted. Details of information available to or held , reduced in an (xiv) electronic form Particulars of facilities available to citizens for obtaining information, working hours of libraries, reading rooms, if (xv) maintained for public use Names, designation and other particulars of Public Information (xvi) Officers Such other information as may be prescribed (xvii) Page Nos. 3 – 12 13 – 18 19 – 37 38 – 43 44 – 45 46 – 52 53 – 54 55 – 56 57 – 58

59 – 65 66 – 72 73 – 76 77-78 79-80 81-82 83– 84 85 – 87 88 – 89

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RIGHT TO INFORMATION ACT, 2005 – AT A GLANCE

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RIGHT TO INFORMATION ACT, 2005 - AT A GLANCE 1. When does it come into force?

It comes into force on the 12th October, 2005 (120th day of its enactment on 15th June, 2005). Some provisions have come into force with immediate effect, viz. obligations of public authorities, designation of Public Information Officers and Assistant Public Information Officers, Constitution of Central Information Commission, Constitution of State Information Commission, non-applicability of the Act to Intelligence and Security Organizations and power to make rules to carry out the provisions of the Act.

2.

Who is covered?
The Act extends to the whole of India except the state of Jammu and Kashmir.

3.

What does information mean?

Information means any material in any form including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force but does not include "file notings".

4.

What does Right to Information mean?

It includes the right to – 1. 2. 3. 4. inspect works, documents, records. take notes, extracts or certified copies of documents or records. take certified samples of material. obtain information in the form of printouts, diskettes, floppies, tapes, video cassettes or in any other electronics mode or through printouts.

5.

What are the obligations of public authority?
It shall publish the details of the organization, its activities, norms set for discharge of functions, documents held, directory of employees and their remuneration, budget allocation, Public Information Officer etc… within one hundred and twenty days of the enactment.

6.

What is not open to disclosure?
The following are exempted from disclosure.

5 i. ii. iii. iv. Information, disclosure of which would prejudicially affect the sovereignty and integrity of India, the security, strategic, scientific or economic interests of the State, relation with foreign State or lead to incitement of an offence Information which has been expressly forbidden to be published by any court of law or tribunal or the disclosure of which may constitute contempt of court; Information, the disclosure of which would cause a breach of privilege of Parliament or the State Legislature; Information including commercial confidence, trade secrets or intellectual property, the disclosure of which would harm the competitive position of a third party, unless the competent authority is satisfied that larger public interest warrants the disclosure of such information; Information available to a person in his fiduciary relationship, unless the competent authority is satisfied that the larger public interest warrants the disclosure of such information; Information received in confidence from foreign Government; Information, the disclosure of which would endanger the life or physical safety of any person or identify the source of information or assistance given in confidence for law enforcement or security purposes; Information which would impede the process of investigation or apprehension or prosecution of offenders; Cabinet papers including records of deliberations of the Council of Ministers, Secretaries and other officers; Information which relates to personal information the disclosure of which has no relationship to any public activity or interest, or which would cause unwarranted invasion of the privacy of the individual; Notwithstanding any of the exemptions listed above, a public authority may allow access to information, if public interest in disclosure outweighs the harm to the protected interests

v. vi. vii. viii. ix. x. xi.

7.

Is partial disclosure allowed?
Only that part of the record which does not contain any information which is exempted from disclosure and which can reasonably be severed from any part that contains exempt information, may be provided.

8.

What does a "public authority" mean?
It means any authority or body or institution of selfgovernment established or constituted: [S.2(h)]
• • • •

by or under the Constitution; by any other law made by Parliament; by any other law made by State Legislature; by notification issued or order made by the appropriate Government and includes any-

a. body owned, controlled or substantially financed

6 b. non-Government organization substantially financed directly or indirectly by the appropriate Government. The DGS (including subordinate MMDs) falls under the category of Public authority.

9.

Who is excluded?

Central Intelligence and Security agencies specified in the Second Schedule like IB, R&AW, Directorate of Revenue Intelligence, Central Economic Intelligence Bureau, Directorate of Enforcement, Narcotics Control Bureau, Aviation Research Centre, Special Frontier Force, BSF, CRPF, ITBP, CISF, NSG, Assam Rifles, Special Service Bureau, Special Branch (CID), Andaman and Nicobar, The Crime Branch-CID-CB, Dadra and Nagar Haveli and Special Branch, Lakshadweep Police. Agencies specified by the State Governments through a Notification will also be excluded. The exclusion, however, is not absolute and these organizations have an obligation to provide information pertaining to allegations of corruption and human rights violations. Further, information relating to allegations of human rights valuations could be given but only with the approval of the Central or State Information Commission, as the case may be. [S.24)]

10.

Who are "Third Parties?"

A third party means a person other than the citizen making a request for information and included a public authority. Third parties have a right to be heard in respect of applications and appeals dealing with information submitted by them to the Government in confidence.

11.

Who are Public Information Officers (PIOs)?

PIOs are officers designated by the public authorities in all administrative units or offices under it to provide information to the citizens requesting for information under the Act. Any officer, whose assistance has been sought by the PIO for the proper discharge of his or her duties, shall render all assistance and for the purpose of contraventions of the provisions of this Act, such other officer shall be treated as a PIO.

12.
•

What are the duties of a PIO?
PIO shall deal with requests from persons seeking information and where the request cannot be made in writing, to render reasonable assistance to the person to reduce the same in writing. If the information requested for is held by or its subject matter is closely connected with the function of another public authority, the PIO shall transfer, within 5 days, the request to that other public authority and inform the applicant immediately.

•

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PIO may seek the assistance of any other officer for the proper discharge of his/her duties. PIO, on receipt of a request, shall as expeditiously as possible, and in any case within 30 days of the receipt of the request, either provide the information on payment of such fee as may be prescribed or reject the request for any of the reasons specified in S.8 or S.9. Where the information requested for concerns the life or liberty of a person, the same shall be provided within forty-eight hours of the receipt of the request. If the PIO fails to give decision on the request within the period specified, he shall be deemed to have refused the request. Where a request has been rejected, the PIO shall communicate to the requester (i) the reasons for such rejection, (ii) the period within which an appeal against such rejection may be preferred, and (iii) the particulars of the Appellate Authority. PIO shall provide information in the form in which it is sought unless it would disproportionately divert the resources of the Public Authority or would be detrimental to the safety or preservation of the record in question. If allowing partial access, the PIO shall give a notice to the applicant, informing: a b. that only part of the record requested, after severance of the record containing information which is exempt from disclosure, is being provided; the reasons for the decision, including any findings on any material question of fact, referring to the material on which those findings were based; the name and designation of the person giving the decision;

• •

•

•

•

c.

d. the details of the fees calculated by him or her and the amount of fee which the applicant is required to deposit; and e. his or her rights with respect to review of the decision regarding nondisclosure of part of the information, the amount of fee charged or the form of access provided. • If information sought has been supplied by third party or is treated as confidential by that third party, the PIO shall give a written notice to the third party within 5 days from the receipt of the request and take its representation into consideration. • Third party must be given a chance to make a representation before the PIO within 10 days from the date of receipt of such notice.

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13.

What is the Application Procedure for requesting information?
1. Apply in writing or through electronic means in English or Hindi or in the official language of the area, to the PIO, specifying the particulars of the information sought for. 2. Reason for seeking information are not required to be given; 3. Pay fees as may be prescribed (if not belonging to the below poverty line category).

14.

What is the time limit to get the information?
1. 30 days from the date of application 2. 48 hours for information concerning the life and liberty of a person 3. 5 days shall be added to the above response time, in case the application for information is given to Assistant Public Information Officer. 4. If the interests of a third party are involved then time limit will be 40 days (maximum period + time given to the party to make representation). 5. Failure to provide information within the specified period is a deemed refusal.

15.

What is the fee?
1. Application fees to be prescribed which must be reasonable. 2. If further fees are required, then the same must be intimated in writing with calculation details of how the figure was arrived at; 3. Applicant can seek review of the decision on fees charged by the PIO by applying to the appropriate Appellate Authority; 4. No fees will be charged from people living below the poverty line 5. Applicant must be provided information free of cost if the PIO fails to comply with the prescribed time limit.

16.

What could be the ground for rejection?
1. .If it is covered by exemption from disclosure. 2. If it infringes copyright of any person other than the state.

17.

Who are the Appellate Authorities?
1 .First Appeal: First appeal to the officer senior in rank to the PIO in the concerned Public Authority within 30 days from the expiry of the prescribed time limit or from the receipt of the decision (delay may be condoned by the Appellate Authority if sufficient cause is shown.)

2. Second Appeal: Second Appeal to the Central Information Commission or the State Information Commission as the case may be, within 90 days

9 of the date on which the decision was given or should have been made by the First Appellate Authority. (delay may be condoned by the Commission if sufficient cause is shown). 3. Third Party appeal against PIO's decision must be filed within 30 days before first Appellate Authority; and, within 90 days of the decision on the first appeal, before the appropriate Information Commission which is the second appellate authority. 4. Burden of proving that denial of Information was justified lies with the PIO. 5. First Appeal shall be disposal of within 30 days from the date of its receipt. Period extendable by 15 days if necessary.

18.

How is Central Information Commission constituted?
1. Central Information Commission to be constituted by the Central Government through a Gazette Notification. 2. Commission includes 1 Chief Information Commissioner (CIC) and not more than 10 Information Commissioners (IC) who will be appointed by the President of India. 3. Oath of Office will be administered by the President of India according to the form set out in the First Schedule. 4. Commission shall have its Headquarters in Delhi. Other offices may be established in other parts of the country with the approval of the Central Government. 5. Commission will exercise its powers without being subjected to directions by any other authority.

19.

What is the eligibility criteria and what is the process of appointment of CIC/IC?
1. Candidates for CIC/IC must be persons of eminence in public life with wide knowledge and experience in law, science and technology, social service, management, journalism, mass media or administration and governance. 2. CIC/IC shall not be a Member of Parliament or Member of the Legislature of any State or Union Territory. He shall not hold any other office of profit or connected with any political party or carrying on any business or pursuing any profession. (S.12) 3. Appointment Committee includes Prime Minister (Chair), Leader of the Opposition in the Lok Sabha and one Union Cabinet Minister to be nominated by the Prime Minister.

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20.

What is the term of office and other service conditions of CIC?
1. CIC shall be appointed for a term of 5 years from date on which he enters upon his office or till he attains the age of 65 years, whichever is earlier. 2. CIC is not eligible for reappointment. 3. Salary will be the same as that of the Chief Election Commissioner. This will not be varied to the disadvantage of the CIC during service.

21.

What is the term of office and other service conditions of IC?
1. IC shall hold office for a term of five years from the date on which he enters upon his office or till he attains the age of sixty-five years, whichever is earlier and shall not be eligible for reappointment as IC. 2. Salary will be the same as that of the Election Commissioner. This will not be varied to the disadvantage of the IC during service. 3. IC is eligible for appointment as CIC but will not hold office for more than a total of five years including his/her term as IC.

22.

How is the State Information Commission constituted?
1. The State Information Commission will be constituted by the State Government through a Gazette notification. It will have one State Chief Information Commissioner (SCIC) and not more than 10 State Information Commissioners (SIC) to be appointed by the Governor. 2. Oath of office will be administered by the Governor according to the form set out in the First Schedule. 3. The headquarters of the State Information Commission shall be at such place as the State Government may specify. Other offices may be established in other parts of the State with the approval of the State Government. 4. The Commission will exercise its powers without being subjected to any other authority.

23.

What is the eligibility criterion and what is the process of appointment of State Chief Information Commissioner/State Information Commissioners?

The Appointments Committee will be headed by the Chief Minister. Other members include the Leader of the Opposition in the Legislative Assembly and one Cabinet Minister nominated by the Chief Minister. The qualifications for appointment as SCIC/SIC shall be the same as that for Central Commissioners. The salary of the State Chief Information Commissioner will be the same as that of an Election Commissioner. The salary of the State Information Commissioner will be the same as that of the Chief Secretary of the State Government.

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24.

What are the powers and functions of Information Commissions?
1. The Central Information Commission/State Information Commission has a duty to receive complaints from any person a) b) c) d) e) f) who has not been able to submit an information request because a PIO has not been appointed ; who has been refused information that was requested; who has received no response to his/her information request within the specified time limits ; who thinks the fees charged are unreasonable ; who thinks information given is incomplete or false or misleading ;and any other matter relating to obtaining information under this law.

2. Power to order inquiry if there are reasonable grounds. 3. CIC/SCIC will have powers of Civil Court such as a) b) c) d) e) f) summoning and enforcing attendance of persons, compelling them to give oral or written evidence on oath and to produce documents or things; requiring the discovery and inspection of documents; receiving evidence on affidavit ; requisitioning public records or copies from any court or office issuing summons for examination of witnesses or documents any other matter which may be prescribed.

4. All records covered by this law (including those covered by exemptions) must be given to CIC/SCIC during inquiry for examination. 5. Power to secure compliance of its decisions from the Public Authority includesa) b) c) d) e) f) g) h) i) providing access to information in a particular form; directing the public authority to appoint a PIO/APIO where none exists; publishing information or categories of information; making necessary changes to the practices relating to management, maintenance and destruction of records enhancing training provision for officials on RTI; seeking an annual report from the public authority on compliance with this law; require it to compensate for any loss or other detriment suffered by the applicant ; impose penalties under this law; or Reject the application.

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25.

What are the penalty provisions?

Every PIO will be liable for fine of Rs. 250 per day, up to a maximum of Rs. 25,000/- fori. ii. iii. iv. v. vi. not accepting an application; delaying information release without reasonable cause. malafidely denying information; knowingly giving incomplete, incorrect, misleading information; destroying information that has been requested and obstructing furnishing of information in any manner.

The Information Commission (IC) at the Centre and the State levels will have the power to impose this penalty. The Information Commission can also recommend disciplinary action for violation of the law against an erring PIO.(S.20)

26.

What is the jurisdiction of courts?

Lower Courts are barred from entertaining suits or applications against any order made under this Act. However, the writ jurisdiction of the Supreme Court and High Courts under Articles 32 and 225 of the Constitution remains unaffected.

27.

What is the role of Central/State Governments?
1. Develop educational programmes for the public especially disadvantaged communities on RTI. 2. Encourage Public Authorities to participate in the development and organization of such programmes. 3. Promote timely dissemination of accurate information to the public. 4. Train officers and develop training materials. 5. Compile and disseminate a User Guide for the public in the respective official language. 6. Publish names, designation postal addresses and contact details of PIOs and other information such as notices regarding fees to be paid, remedies available in law if request is rejected etc.

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Section 4 (1) (b) (i) PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES

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Section 4 (1) (b) (i) PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES
The Directorate General of Shipping, a subordinate office of the Ministry of Shipping, Road Transport and Highways Government of India, Department of Shipping was established in 1949. The Director-General of Shipping derives statutory powers concerning the Indian maritime administration under section 7 of the Merchant Shipping Act, 1958 and administrative, financial and statutory powers as Head of Department from Fundamental Rules and Supplementary Rules, General Financial Rules, Delegation of Financial Powers, etc. to execute the multifaceted activities through the following Administrative and Technical Branches:-

ORGANIZATIONAL FRAMEWORK
ADMINISTRATIVE BRANCHES
1. Administration Branch Deals with the upkeep, maintenance and repairs of the building, office equipments, staff cars, communication systems and fixtures, purchase, supply and accounting of stores, stationery, settlement of construction bills, supply of uniform to staff, disposal of unserviceable stores, maintenance of records, etc.

2. Finance and Accounts Branch
Deals with preparation of budget proposals under plan and non-plan, settlement of claims, drawing and disbursement of salaries and other payments, monitoring of financial administration of allied offices, collection and compilation of revenue and expenditure returns for furnishing to the Ministry, etc.

3. Personnel Branch
Deals with all personnel matters of Group ‘A’ & ‘B’ officers of DG Shipping and allied offices and Group ‘C’ & ‘D’ establishments of DG Shipping, framing of Recruitment Rules, recruitment, promotion, confirmation, retirement of officers and staff, maintenance of service books and confidential reports of staff, etc.

4. Training Branch
Deals with formulation, implementation of merchant navy training policy, selection of trainees for admission to Training Ship “Chanakya” and Marine Engineering and Research Institute, Kolkata/Mumbai, approval and monitoring of private training institutes, coordinating the activities of Indian Institute of Maritime Studies, formation of Maritime University, etc.

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5. Coastal Shipping Branch
Deals with matters related to development of coastal shipping, sailing vessel industry, maintenance of central registry for sailing vessels and fishing vessels, repatriation of distressed sailing vessel crew, monitoring of general administration of Regional Offices (Sails), coordination of National Maritime Development Programme, etc.

6. Shipping Development Branch
Deals with works related to grant of license to liner trade vessels and coastal ships, charter permission under section 406 and 407 of the Merchant Shipping Act, 1958, technical clearance for acquisition of second hand vessels above 25 years old, price reasonableness of vessels under construction for subsidy scheme, coordination of National Shipping Board meetings, formulation of shipping policy, etc.

7. Merchant Shipping Law Branch
Deals with preparation of bilateral agreements on shipping and economic policy, preparation of materials for International Maritime Organization/International Labour Organization Conventions & Protocols, national legislation concerning Port State Control, amendments to Merchant Shipping Act, etc. 8. Crew Branch Deals with settlement of disputes between shipowners and seamen and compensation in respect of seamen affected by accidents/casualties, monitoring on issuance of Continuous Discharge Certificate-cum-Seafarers’ Identity Document and settlement of disputes thereof, monitoring on implementation of Merchant Shipping (Recruitment and Placement of Seafarers’) Rules, 2005, supervision of the administrative functions of the Seamen’s Employment Offices, Shipping Offices, Seafarers’ Welfare Fund Society, etc.

9. Multimodal Transport Operators Branch
Deals with the registration of Multimodal Transport Operators under the Multimodal Transportation of Goods Act, checking of fraudulent operation of MTOs, formulation of policies for smoothening the international trade in promotion of exports, etc.

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10. Coordination Branch
Deals with coordination between the Ministry, Directorate and allied offices through collection, compilation and furnishing of periodical reports to the Ministry such as Annual Report, Administrative Year Book, coordination of meetings with shipping industry, Principal Officers of Mercantile Marine Departments, Standing Core Committee, publication of DGS Bulletin, etc.

11. Vigilance Branch
Deals with vigilance administration of DG Shipping and allied offices to curb corruption at all levels and also to ensure transparent service to the public, maintenance of confidential reports & annual property returns of officers of DG Shipping and allied offices, etc.

12. Official Language Implementation Branch
With the enforcement of the Constitution on 26th January 1950, Hindi became the Official Language of the Union of India. according to Article 343 of the Constitution. The Government of India has been making continuous efforts for the progressive use of Hindi. Implementation of Presidential orders and other various orders of the Government, the Official Language Act, Resolution, Official Language Rules, etc. are being executed by this Branch

TECHNICAL BRANCHES
1. Nautical Branch ) The detailed organizational structure, 2. Engineering Branch } functions and duties of these 3. Naval Architecture Branch } Branches have been illustrated } under Section 4 (1) (b) (i) FUNCTIONS AND DUTIES OF DIRECTORATE GENERAL OF SHIPPING The Directorate General of Shipping as Headquarters of the Indian Maritime Administration exercises the statutory functions underlined in the Merchant Shipping Act, 1958 and as Head of Department from Fundamental Rules & Supplementary Rules, Delegation of Financial Powers Rules, General Financial Rules, Central Civil Service (Classification, Control and Appeal) Rules, 1965, Central Civil Service (Conduct) Rules, 1964, to carry out the functions of the organization to fulfill the following objectives:-

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OBJECTIVES
• • • • • • • The Directorate General of Shipping administers the provisions of Merchant Shipping Act, 1958 on all matters relating to shipping, policy and legislation. Implementation of various international conventions relating to safety, prevention of pollution and other mandatory regulations of the International Maritime Organization. Promotion of maritime education and training, examination and certification. Development of Indian shipping and augmentation of shipping tonnage. Development of coastal shipping and allied subjects. Development of sailing vessel industry. Supervision of the allied offices for their effective functioning, etc.

The following officers support the Director-General of Shipping in the execution of the general administrative, financial and statutory obligations vested in the Director-General of Shipping as Head of Department:-

ADMINISTRATIVE SET UP
(i) Joint Director General of Shipping (ii) Deputy Director General of Shipping (iii) Assistant Director General of Shipping (iv) Deputy Director (Official Language) (v) Executive Officer (vi) Assistant Director (Official Language) (viii) Senior Personal Assistant : 1 : 6 : 9 :1 : 3 : 2 : 4

TECHNICAL SET UP
On the Technical Side, the Nautical Adviser to the Government of India and his supporting officers support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to nautical matters:-

NAUTICAL
(i) (ii) (iii) (iv) (v) (vi) Nautical Adviser to the Government of India Principal Officer Deputy Nautical Adviser to the Government of India Nautical Surveyor Radio Surveyor Radio Inspector : 1 : 2 : 5 : 21 : 2 : 6

Nautical Adviser is concurrently the Chief Examiners of Masters/Mates

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ENGINEERING
The Chief Surveyor with the Government of India and his supporting officers support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to engineering matters:(i) (ii) (iii) (iii) Chief Surveyor with the Government of India Principal Officer Deputy Chief Surveyor Engineer and Ship Surveyor : : : : 1 3 8 29

The Chief Surveyor is concurrently the Chief Examiner of Engineers.

NAVAL ARCHITECTURE
The Deputy Chief Ship Surveyor with the Government of India and his supporting officer support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to naval architecture matters:(i) (ii) (iii) (iv) Chief Ship Surveyor with the Govt. of India Deputy Chief Ship Surveyor Ship Surveyor Junior Ship Surveyor : : : : 1 1 7 1

Note: The post of Dy. Chief Ship Surveyor has been upgraded as Chief Ship Surveyor at the level of Joint Secretary and the same is yet to be filled.

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Section 4 (1) (b) (ii) POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

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Section 4 (1) (b) (ii) - POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

ADMINISTRATIVE WING – FUNCTIONS AND DUTIES
The Director-General of Shipping and other non-technical and administrative officers derive statutory, financial and administrative powers from the Fundamental Rules and Supplementary Rules, General Financial Rules, Delegation of Financial Power Rules, Merchant Shipping Act, 1958 and the Rules framed thereunder, etc. and also discharge functions in accordance with the administrative instructions and guidelines issued by the Government of India from time to time. The powers and duties of each category of officers are as shown below:-

DIRECTOR GENERAL OF SHIPPING
• • • • • • • • • • As Head of the Maritime Administration, he executes the administrative, financial and statutory functions of the Directorate General of Shipping and controls the activities of its allied offices Administration of the Merchant Shipping Act, 1958 on all matters relating to shipping Formulation of shipping policy and legislation for development of shipping and augmentation of shipping tonnage Formulation of policy on promotion of maritime education and training Supervision and control of the examination and certification of the merchant navy officers in various grades Regulation of employment of seamen and their welfare Formulation of policy on development of coastal shipping and sailing vessel industry Supervision and control of implementation of various International Conventions relating to safety of ships, prevention of pollution and other mandatory regulations of the International Maritime Organization Representing India in international forums relating to shipping, maritime training and allied matters Supervision and control of quality assurance in all areas of shipping, merchant navy training, etc.

• • • •

JOINT DIRECTOR GENERAL OF SHIPPING
Administration of the Merchant Shipping Act, 1958 and the Rules framed there under to the extent powers of Central Govt. and Directorate General of Shipping are delegated to Joint Director General. Measures to ensure safety of life and ships at sea, coordination with varios agencies. Evaluation of policies for development of Indian Shipping. Servicing International Convention relating to Merchant Shipping.

21 • • • • Provision of facilities for training of officers and ratings of the Merchant navy. Regulation of Employment of Seamen and Welfare of Seamen. Regulation of Ocean freight rates in overseas trade/coastal trades. Administration of Director General (Shipping) Headquarters and Allied offices.

DEPUTY DIRECTOR GENERAL OF SHIPPING
• • • • • • • • • • Administration of the Merchant Shipping Act, 1958 and Rules framed there under to the extent of powers of Central Government and the Directorate General of Shipping delegated Measures to ensure safety of life and ships at sea Coordination with the shipowners, maritime unions and other stakeholders of similar interests Evaluation of policies for development of Indian shipping including coastal shipping and sailing vessel industry Participation in International Conventions relating to merchant shipping and implementation of its regulations Execution of policies on training of officers and ratings of the merchant navy Regulation of employment of seamen and their welfare Administration of Directorate General of Shipping and supervision of the general administrative matters of its allied offices Implementation of the policies of the Government on shipping related matters Supervision and control of the financial administration of the Directorate General of Shipping and its allied offices and any other duties assigned by the Director General of Shipping from time to time

ASSISTANT DIRECTOR EXECUTIVE OFFICER
• • • • •

GENERAL

OF

SHIPPING

/

Functions as Head of various Branches of the Directorate as per allocation of duties Executes the orders of the superior officers in accordance with the Rules, regulations, guidelines and norms stipulated by the Government of India Supervision and control of the respective Branches and the staff working under them Assists the Senior Deputy Director General of Shipping/Deputy Director General of Shipping in formulation of the policy matters relating to shipping, maritime education and training, etc. Functions as Head of Office/Drawing and Disbursing Officer as and when assigned

22 • • • • • Initiates action on implementation of various policies relating to development of shipping, promotion of training, etc. Initiates action on disposal of various representations received from the members of public Initiates action for framing of recruitment rules, recruitment of officers and staff and processing of their personal matters Initiates action on settlement of pension cases in accordance with the Rules in force Carry out any other work as and when assigned by the superior officers

DEPUTY DIRECTOR/ ASSISTANT DIRECTOR (OFFICIAL LANGUAGE)
• • • • • • • • • • • • • • • • • • • • Translation of materials from Hindi to English and vice versa and vetting of translated materials Acquainting the officers/staff of the Directorate with provision of the Official Language Act, Rules and orders, etc. relating to the use of OL Hindi training to the officers and staff. Preparation of Hindi training roster for the officers/staff and its updating Implementation of the decision taken in the official language meeting Preparation of reports for the Hindi Salahkar Samiti meeting and action on the decision taken in the Samiti Preparation of annual assessment reports Compilation, consolidation and preparation of quarterly progress reports regarding progressive use of official language Inspection of the allied/subordinate offices regarding use of Hindi Inspection regarding use of Hindi by the Committee of Parliament of official language of the Directorate and its allied/subordinate offices Participation in the Inspection programme of the Committee of Parliament of official language Follow up action on the resolution of the report of the Committee of Parliament on official language Conducting inspection of the sections and allied/ subordinate offices of the Directorate to ensure proper implementation of the policy Preparation of report on Chal Shield to be sent to the Department of Shipping Introduction of the Chalshield scheme for DG Shipping and allied/subordinate offices. Inspection of the DG by Regional Implementation office, Department of Official Language, Ministry of Home Affairs and Department of Shipping from time to time Publication of Nauvahan Bharati Magazine Organization of Hindi workshop/special workshop/ official language seminar Organization of Hindi Pakhawara/Hindi competitions Work relating to Town Official Language Implementation Committee and participation in the said meeting

23 • • • • • • Introducing incentive schemes for promoting official language Various correspondences with the voluntary organization for progressive use of Hindi Administrative work of the Hindi Section Notification of allied/subordinate offices of the Directorate under the OL Rules 10(4) Work relating to specification of work by the officers/staff proficient in Hindi under the OL Rules 8(4) Any other work relating to implementation of official language policy

SENIOR PRIVATE SECRETARY
• • • • • • • • • • Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its transcription Receiving mails such as letters/faxes/e-mails, etc., its diarising and distribution to the concerned Officers/Branches Maintaining inward and outward movement of files/notes, etc. received from officers/sections Fixing up of appointment of Officer and altering/cancelling, if any Maintenance of Officer’s engagement diary Making travel arrangements for Officer’s tour, domestic as well as foreign Attending and screening of telephone calls Maintaining of files connected with the meetings, agenda items, board meetings, etc. Monitoring/chasing replies to VIP references and Parliament Questions Drafting and noting

NAUTICAL WING - FUNCTIONS AND DUTIES
The following functions and duties are being performed by the Nautical wing: • • • • Examination (Nautical) - Conduct and issuance of certificates for all grades including foreign going, near coastal vessel, fishing and dredging grades. Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels registered under Merchant Shipping Act and other seagoing vessels in Indian ports and plying near Indian coast. ISPS Code – Approval of port facility, security assessment, port and ship security plans, verification of port and ship security plan implementation and issuance of statement of compliance for ports and ships security certificates to ships. Piracy - Data compilation, legislation and policy decision for Indian ports, Indian coast and ships. Deliberations with other national and international agencies dealing with piracy.

24 • • • Life Saving Appliances – Plan approval for ships, proto type approval and type approval for use on board Indian ships. Training - Navigation, cargo, operation of ship and care of persons, communication ISPS for seafarers and port personnel - preparation of guidelines and technical advice. Plan approvals - Life Saving Appliances, Light & Sound Signals, Shipboard Oil Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution Emergency Plan (SMPEP), Procedure and Arrangement Manual (P&A Manual), Global Maritime Distress & Safety System (GMDSS), Automatic Identification System (AIS) and Wheelhouse arrangement. Registration – Allocation of name, call sign, signal letters & MMSI number, maintenance of central registry and mortgages. Navigational Safety in Ports - Co-ordination with Chief Hydrographer and DGLL to ensure navigational safety in private ports. Issuance of guidelines and Navigational Safety in Ports Committee (NSPC) clearance to private ports. VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and Chief Hydrographer for planning, manning, maintenance and training related to various VTMS schemes on Indian coast. Lighthouses and Lightships (DGLL) – Interact with DGLL and advise on installation, maintenance, modification and modernization of Light House, Light Ships and Light buoys. Safe Manning – Issue safe manning guidelines for nautical and communication discipline. Dispensation (Manning) - Safe manning, age, family and supernumerary's dispensation. Dispensation (Equipment) – Life saving, Lights and Sound signals, radio equipment, navigational equipments and cargo equipment dispensation. Inland waters - Declaration of inland water limits, granting of voyage permissions, formulation of policy and guidelines for plying I.V. vessels beyond I.V. limits. Pollution – Representation in Civil Liability Convention (CLC), Fund Convention, Cess collection, Co-ordination with Coast Guard and chemical pollution, formulation of policy and guidelines for related areas of SOPEP, SMPEP, P&A & oil pollution compensation. Search & Rescue – Formulation of policy, guidelines and co-ordination with Coast Guard, ships and shipping companies. Quality – Implementation of quality requirements as prescribed under Standards of Training Certification and Watch keeping (STCW) Convention. Periodical internal and external audits and maintenance of ISO 9001 certificate. Parliamentary questions – Advise Director General of Shipping on questions dealing with functions of nautical wing. International Maritime Organization (IMO) – Preparation of brief, attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to nautical wing.

• • • • • • • • •

• • • •

25 • • • Maritime State Development Council (MSDC) – Preparation of brief, attending meetings and implementation of directives relevant to nautical wing. Naval documents – Formulation of policy, guidelines and interaction with Navy for carriage of naval documents on Indian Merchant Vessels. Crisis / Disaster Management – Preparation of crisis/disaster management plans, policy, guidelines and coordination with different agencies for various types of maritime disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking and other security related incidents.

NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA - POWERS AND DUTIES
The Nautical Adviser to the Government of India exercises statutory powers under Merchant Shipping Act 1958, Rules made there under and other directives of Ministry of Shipping and Director General of Shipping to execute the following functions:• Examination (Nautical) - As Chief Examiner of Master & Mates supervise overall conduct of examination grades and issue Certificate of Competency for all grades of Master & Mates including Foreign Going, Near Coastal Voyages, Fishing and Dredging Grades. Casualty Investigation - As In-charge casualty investigation, have the casualty investigations conducted in all marine casualties on Indian merchant ships, fishing vessels, sailing vessels registered under Merchant Shipping Act and other seagoing vessels in Indian ports and on Indian coast involved in marine casualty. ISPS Code – As In-charge implementation of ISPS Code, monitor the approval of port facility security assessments, port facility and ship security plans, verification of port facility and ship security plan implementation and issue statement of compliance for ports and ship security certificates. Piracy – As In-charge of piracy cell compiles data received from the ports and other sources on piracy and advises the Central Government in policy and legislation matters. Plan approvals – As In-charge of nautical wing have all relevant plans for use on board approved such as Life Saving Appliances, Lights and Sound Signals, Shipboard Oil Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution Emergency Plan (SMPEP), Procedure and Arrangement Manual (P&A Manual), Global Maritime Distress & Safety System (GMDSS) Retrofit Plans, Automatic Identification System (AIS), Wheelhouse Arrangement, Cargo Securing Manual and Bilge Alarm for the hold as per the provision of various International Conventions and Merchant Shipping Act. Rules framing and implementation under the M.S. Act – As In-charge of nautical wing frame, amend, review and implement rules, issue notifications, circulars, clarifications on all matters dealt by nautical wing such as Registration of Indian Ships, Carriage of Cargo including International Maritime Dangerous

•

•

• •

•

26 Goods (IMDG), Containers, Solid Bulk Cargo, Timber, Grain, Cargoes of IBC and IGC Codes, etc., Safety of Navigation including Collision Regulations, Life Saving Appliances and arrangements, Global Maritime Distress and Safety Systems, Search & Rescue, Wreck & Salvage, ISPS Code, Examination & Certification of Deck Officers and Ratings, Pollution (SOPEP, SMEPP, P&A, Compensation) salvage, towage, insurance, P&I Clubs, stowaways, arrest of ships and other maritime conventions relevant to nautical wing. Registration of ships – As In-charge, maintain and update Central Registry of Indian Ships. Advise Central Government on all matters related to promoting augmentation of Indian fleet. Training – As In-charge advise Director General of Shipping on formulation of guidelines for courses pertaining to Navigation, Cargo, Operation of ships, care of persons and communication function under the STCW Convention, ISPS Code, casualty investigations and other courses relevant to nautical wing. Navigational Safety in ports – As Chairman of Navigational Safety in Port Committee (NSPC) advise the Central Government on safe entry, berthing, operations and exit from ports. Coordinate with Chief Hydrographer and Director General of Lighthouses & Lightships (DGLL) for enhancement of safety of private ports. VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and Chief Hydrographer for planning, manning, maintenance and training related to various VTMS schemes on Indian coast. Lighthouses and Lightships (DGLL) – As a Member of Central Advisory Committee appointed under the Lighthouse Amendment Act, 1985 on behalf of D.G. Shipping advise the Central Government on installation, maintenance, modification and modernization of Light House, Light Ships and Light buoys on the coast of India Safe Manning – Advise DG Shipping on minimum safe manning of crew on Indian ships for nautical discipline. Dispensation – Prescribe guidelines and issue dispensation for Safe Manning, age of crew, family members of crew and for sailing of other supernumeraries on board Indian ships. Towage & Voyage Permissions – Formulate policies and guidelines on towing of ships and Single / Seasonal Voyage Permissions to Indian ships. Inland waters – Advise the Central Government on matters relating to declaration of limits for Inland waters and formulate policies and guidelines for Voyage Permissions to vessels plying beyond I.V. Limits. International Maritime Organization (IMO) – Prepare brief for D.G. Shipping and Secretary (Shipping), attend meetings on behalf of DG Shipping as delegate, participate in other meetings and brief other officers as directed by D.G. Shipping on matters pertaining to Nautical Wing. Pollution – Attend meetings on International Fund for Oil Pollution Compensation on behalf of D.G. Shipping, Coordinate with Coast Guard and other agencies on matters relating to cess collection, Oil and chemical pollution

• •

•

• •

• •

• • •

•

27 and compensation under Civil Liability and Fund Conventions. Monitor approval of SOPEP, SMPEP and P&A manuals. Search & Rescue – Coordinate with Search and Rescue (SAR) Board and in particular Indian Coast Guard, ships, shipping companies, next of kin of the seafarers and ports. Crisis/Disaster Management – As a nodal officer in-charge of crisis/disaster management for ships in the Directorate General of Shipping, prepare policy guidelines and coordinate with different agencies for various types of maritime disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking and other security related incidents. Miscellaneous – Advise Ministry of Shipping, Director General of Shipping, various wings of the Directorate, State Governments, Shipping Industry, Navy, Coast Guard, Chief Hydrographer, DGLL, ports, shipping company, training institutes, subordinate offices and other stakeholders on all matters dealt by nautical wing.

• •

•

DEPUTY NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA - POWERS AND DUTIES
• • • • • • • • • • • • • • • • • • Conducting casualty investigations and coordinate with investigating agencies and Central Government. Approval of ISPS related plans for ships and port facilities. Coordination with the Principal Officers/ Surveyor-in-Charges,, Mercantile Marine Departments and Indian Register of Shipping on the verification of security systems for ships and port facilities. Issuance of security certificates and CSR to ships as well as certificates to the port facilities meeting the ISPS Code requirements. Granting approval/exemption to Radio Equipments. Approval to shore based maintenance agreement. Looking into the matters pertaining to oil / chemical pollution. Participation in Coast Guard meetings relating to SAR. Functioning as management representative of Quality System for STCW examinations for seafarers. Supervision of general administration of Nautical Wing. Redressal of staff grievance matters of Nautical Wing. Matters pertaining to Parliament Questions. Conducting written and oral examinations for Master & Mates. Preparation of and issuance of Certificates under STCW Conventions. Reviewing of META Manual and advice amendments in line with STCW Code. Issuance of MS Notices or Circulars relating to examination and manning. Dealing with the cases pertaining to certification of Master & Mates and Certificate of Service. Granting approval / exemption to navigational equipments.

28 • • • • • • • • • • • • • • • • Granting approval /exemptions to LSA, L&SS Plans for ships. Granting approval to LSA Serving Stations. Reviewing guidelines pertaining to training of Deck Department personnel. Coordination with Training Branch, Shipping Industry and Training Institutes to monitor the effectiveness of training activities. Reviewing cases of approval of training conducted by other countries. Approval of name, call sign and Official No. to Indian ships. Issuance of MMSI No. to EPIRB Issuance of DSC No. to ships. Interaction with shipping companies and registrars of ships on registration related matters. Issuance of MS Notices or circulars to the industry on registration matters. Processing application for NSPC Certification or clearance. Allocation of Surveyors for inspection of minor ports. Matters relating to DGLL. Framing of rules relating to carriage of cargoes. Issuance of guidelines on safe manning, grant of dispensation to crew and family. Issuance of guidelines pertaining to towage and voyage permission for Inland Water Vessels.

NAUTICAL SURVEYOR - POWERS AND DUTIES • Conduct of written and oral examinations in all Examination Centres. • Preparation of results and declare results after the approval of Nautical Adviser. • Evaluate of examination papers of Master & Mates. • Attending court related matters pertaining to examination. • Dealing with the cases relating to certification of Master & Mates and Naval Officers. • Issuance of MS Notices and Circulars pertaining to examination. • Examination of LSA Plans and approve them as per the relevant rules and matters pertaining to Chapter III of SOLAS and M.S. (LSA) Rules. • Matters pertaining to COLREG 72 and M.S. Prevention of Collision Regulation Rules including approval of L&SS Plans. • Matters pertaining to registration of Ships Convention and Rules including approval of name, call sign and official No. , MMSI No., etc. and to look into matters pertaining to registration / mortgages of ships. • Matters pertaining to Chapter IV of SOLAS including M.S. (Distress, Safety & Radio Communication) Rules. • Matters pertaining to Chapter VI, Chapter VII and Chapter XII of SOLAS and the Carriage of Cargo Rules, IMDG Code, etc. including grant approval to Cargo Securing Manual, Bilge Alarms for cargo holds, etc. and to frame rules in this regard. • Matters pertaining to Chapter V of SOLAS and Safety of Navigation Rules navigational warning, etc. including approval of Towage, Voyage permissions. • Matters pertaining to Dredging.

29 • Matters pertaining to Navigational Safety in Ports and relevant areas of Indian Ports Act including grant of NSPC clearance to ports after satisfactory verification as well as coordinate with Government agencies, State Government, Maritime Boards on NSPC matters. • Matters pertaining to Inland Vessels Act and operation of Inland Vessels. • Matters relating to DGLL on navigational aids. • Issuance of guidelines on safe manning, age dispensation and Family dispensation. • Approval/exemption of navigational equipment. • Matters pertaining to STCW, fishing vessel and alternative certification. • Matters relating to IGNOU, STCW(F). • Conduct of casualty investigation of ships. • Analysing Preliminary Inquiry Reports and prescribed preventive and corrective measures. • Issuance of casualty circular and send reports to Flag State, if necessary and reports to IMO. • Interaction with SAR Agencies and shipping companies during the occurrences of casualties. • Formulation of training courses for investigating Officers. • Examination and review of ships and port facilities Security Plan for approval. • Verification of Audit Reports of Codes and ships for issuance of certificates. • Interaction with security agencies, shipping companies and ports on security related matters. • Preparation of data base on piracy / arm robbery incidents and analyse them for preventive and corrective measures. • Review and approval of SOPEP / SMPEP Plans for ships. • Approval of procedure and arrangement Manual. • Approval of GMDSS Retrofit Plans and AIS Plans for ships. • Approval of Medical Examiners under Medical Examination Rules. • Dealing with court cases relating to Medical Examination of seafarers. • Collection of data of permanent unfit seafarers and analyze for cause and effects on ship operations. • Review of Medical Examination Rules and data on Appellate Authorities. • Approval /exemption of Radio Equipment. • Allotment of MMSI No. to EPIRB. • Approval of shore base maintenance contract. • Dealing with the cases relating to shore wireless station and WIG Messages. • Dealing with the matters relating to oil / chemical pollution such as rules for Civil Liability, IOPC, Oil Cess and investigation into pollution incidents. • Attending meetings relating to NOS DCP / SAR and Security Council and disaster management as directed. • Assisting management representative under Quality System on implementation of Quality provision for Examination, Assessment and Examination. • Maintaining IMO Documents and establish Technical Library for Nautical Wing.

30 • Framing Rules for Sailing Vessels operations and deal with matter relating to Sailing Vessel industry. • Handling issues relating to Naval Documents and Hindi implementation.

ENGINEERING WING – POWERS AND DUTIES
The following functions and duties are being performed by the Engineering wing:• • • • • • • • • • • • • • • • • Examination (Engineering) - Conduct and issuance of certificates of Competency for Engineers for all grades including foreign going, near coastal vessel, fishing and dredging vessels. Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels registered under Merchant Shipping Act and other vessels on Indian coast. ISM Code – ISM Audits of shipping companies and ships and issuance of certificates to ships and office. Fire Fighting Appliances – Inspection and approval for use on Indian ships. Training - Engineering, preparation of guidelines and technical advice and approval as per STCW Convention and DG Shipping guidelines. Plan approvals – Fire Fighting Appliances and Control Plans, Oil Discharge Monitoring Control, International Oil Pollution Prevention equipment under MARPOL, Fuel Oil Control Plans, P & A Manuals, etc. Registration – Shiprepairing Unit, Bunker Suppliers Workshop Approval – Workshops involved in manufacturing and servicing of fire fighting appliances and equipment, Life Saving Appliances Safe Manning – Engine discipline for ships Dispensation - Safe manning, age, family and other supernumeraries. Pollution – Technical Investigation into Oil Pollution incidents, enforcement of MARPOL 73/78. Scrutiny – Technical scrutiny of proposal for ships acquisition, Price reasonableness for ships built by Indian Yards claiming subsidy from Government Flag State Implementation application and enforcement of SOLAS Regulations for Cargo and Passenger Ships Quality – Implementation of Standards of Training Certification and Watch keeping (STCW). Parliamentary questions – Dealing with the questions relevant to engineering wing. International Maritime Organization (IMO) – Preparation of brief, Attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to Engineering wing Ballast Water – Control, management and enforcement of Ballast Water discharge from ships as per the Convention

CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA POWERS AND DUTIES

31

The officers of the Engineering Wing perform the following powers and duties:The Chief Surveyor with the Government of India exercises statutory powers under Merchant Shipping Act, 1958 and Rules made thereunder to execute the following functions:• Approval of plans of hull, machinery, equipments of fire fighting and oil pollution for vessels built in India and abroad. • Approval of operating manuals and documents for loading and operation of Indian vessels • Monitoring of various statutory certificates issued by Classification Societies such as Cargo Ship Safety Construction, International Oil Pollution Prevention Certificate and Certificate of Fitness on behalf of Indian Maritime Administration • Formulation of Rules and regulations under Merchant Shipping Act, 1958 pertaining to survey, safety, pollution prevention and examination • Technical scrutiny of proposals for acquisition of ships by Indian shipowners • Investigation into pollution incidents • Scrutiny of casualty reports and initiation of follow up and corrective action • Examination and certification of Marine Engineers • Matters relating to training and standards of merchant navy personnel on engineering side • Approval and monitoring of various workshops and institutions imparting training to Marine Engineers • Control of statutory surveys of Indian vessels abroad • Matters relating to shipbuilding, shiprepairing and ancillary industry and for development of indigenous production of machinery and equipments • Enforcement of various international instructions relating to safety and pollution prevention • Coordination in matters relating to approval of Classification Societies, • Implementation of International Conventions on ISM/STCW Codes • Development of examination system for Marine Engineers and their approval • Technical examination of particulars of ships from engineering angle proposed to be acquired by Indian owners Registration of bunker suppliers Guidance and advice to Mercantile Marine Departments on technical matters Formulation of Rules and regulations under Merchant Shipping Act, 1958 pertaining to survey, safety, pollution prevention and examination. Dispensation regarding requirements of Engineers and other statutory requirements Advisory functions to the Directorate General of Shipping and the Ministry of Shipping on policy formulation relating to Indian shipping, merchant navy training and allied matters Attending IMO meetings

• • • • • •

32 • Coordinating port reception facilities, ship recycling guidelines

DEPUTY CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA - POWERS AND DUTIES
• • • • • • • • • • • • • • • • • • • • • • • • • • Flag State Implementation under SOLAS 1974 Monitoring of Survey and Certification of Cargo and Passenger Ships. Approval of plans relating to Safety of Ships Carrying out audits and certification of ships and Shipping companies under International Safety Management (ISM) Code. Issue of Document of Compliance Issue of Safety Management Certificate Detection of violations and enforcement of the Convention – investigations under MARPOL 73/78 Investigation into shipping casualties Approval of procedures and arrangements on discharge of noxious liquid substances Monitoring of reception facilities Approval to oil discharge monitoring and control system and oil filtering equipment Implementation of Annex II, III, IV, V & VI of MARPOL 73/78. Training, Assessment and Examination of Marine Engineers under STCW 95. Issue of Certificates of Competency to Marine Engineers Preparation of Circulars, M.S. Notice, etc. pertaining to examination & certification Implementation of Quality Standards Scrutiny and approval of Ship Repairing Units Approval of Fire Fighting Appliances and Workshops. Representing DG Shipping at various meetings. Representing DG Shipping on Technical Committee of Indian Register of Shipping and other Classification Societies. Attending International Maritime Organization (IMO) Sub Committee meetings with respect to MEPC. Representing DG Shipping in advisory capacity in Government bodies and Institutions Scrutiny of applications for conducting STCW Modular Courses and Preparatory Courses Setting of question papers for all grades of Marine Engineer Officer Examinations. Scrutiny of IMO documents received in the Engineering branch. Preparation of comments on International Maritime Organization (IMO)/MoS matters

33

ENGINEER AND SHIP SURVEYOR - POWERS AND DUTIES
• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Carrying out ISM audits as and when nominated Scrutiny and analysis of the ISM audit report of ships/shipping companies Preparation of DOC/SMC certificate Implementation of International Safety Management (ISM) Code. Assessment and conduct of oral examination for Marine Engineers Setting of question papers for all grades of Marine Engineer Officer Examination Grant of dispensation for Safe Manning of Ships Any other work as and when entrusted by Deputy Chief Surveyor with the Government of India. Scrutiny of proposals for Trainee Marine Engineers Courses Scrutiny of proposal for approval of faculty for training institutes Monitoring of Port Reception facilities Scrutiny for contravention of MARPOL regulation by Indian vessel abroad. Technical investigation into Ships Casualties and Oil Pollution incidents Supervision of construction and repairs of vessels carried out by MMD Surveyors and recovery and apportionment of fees. Preparation of reports with respect to MARPOL 73/78 for IMO Any other work as and when entrusted by Deputy Chief Surveyor with the Government of India Scrutiny of EXN 37 BC received from Mercantile Marine Departments Preparation of hard cover Certificates of Competency for Marine Engineer Officers. Assessment of sea service particulars of Naval Officers and issuance of Certificate of Service and attending related Court case matters. Assisting Deputy Chief Surveyor with the Government of India in implementation of STCW 1995 Rules and quality system procedures. Scrutiny of machinery, equipment and plans of ships and that of lifeboat davits and winches. Preparation for Flag State Model Audit Attending meetings on behalf of D.G. Shipping as and when required. Matter connected with Indian Standard Institutions (Bureau of Indian Standards) Scrutiny for casualty/analysis (mainly fire & explosion) Implementation of Ballast Water Management programme Scrutiny of Fire Control Plans of Ships Scrutiny of applications for registration of Ship Repairing firms as Ship Repairing Units Scrutiny of fire fighting appliances/workshop Scrutiny of Oil Discharge Monitor and P&A Manuals.

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NAVAL ARCHITECTURE WING – POWERS AND DUTIES
The officers of the Naval Architecture Wing perform the following powers and duties:• • • • • • • • • • • • • • Port State Control and Flag State Control – Monitoring of inspections and activities, upkeep of database, investigation of PSC/FSI detention cases, report to IMO/IOMOU. Plan approval – Structural Fire Protection, Crew Accommodation, Design and structural plans Approvals - Trim and Stability, Damage Stability, Grain Stability, Sub-division Calculations, Tonnage Computations. Manual Approval – Loading operations and cargo securing manuals. Loadline assignment – Assignment of Govt. of India Load Line. Certificates – Issuance of Load line Certificates. Technical Clearance – Scrutiny of proposals for ships acquisition Parliamentary questions – Dealing with the questions relevant to Naval Arch Wing. International Maritime Organization (IMO) – Preparation of brief, Attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to Naval Arch Wing. Monitoring – Review of Condition Assessment Scheme Survey reports, issue of Statement of Compliance. Survey - Survey matters pertaining to Hull and Load Line. RO’s work - Monitoring of survey work delegated to ROs. Design approval - Approval of designs for Life Boats, Rescue Boats and Life Rafts. Material approval – Approval of Structural Fire Protection materials such as Fire Class Doors, Bulkhead and Ceiling Panels, Flooring, Insulation, Curtains, etc.

DEPUTY CHIEF SHIP SURVEYOR WITH THE GOVERNMENT OF INDIA - POWERS AND DUTIES
The Deputy Chief Ship Surveyor with the Government of India derives powers from the Merchant Shipping Act, 1958 and Rules made thereunder and executes the following functions in accordance with the provision of MARPOL, SOLAS Conventions:• • • Scrutiny and approval of crew accommodation plans, structural, passenger spaces, lifeboats, inflatable liferafts, rescue boats, structural fire protection etc. Scrutiny and approval of general trim and stability, grain stability and damage stability booklets. Scrutiny and approval of cargo securing manuals/bulk cargo loading/unloading sequence manuals.

35 • • • • • • • • • • • • • • • • • • Scrutiny and approval of sub-division calculations of passenger ships. Approval of insulation, flooring and other furnishing materials as per IMO Requirements. Technical clearances from hull point of view for ships acquisitions/advice on price reasonableness etc. Examination of marine casualty reports related to capsizing, sinking due to defective hulls etc. Issuance of Executive Orders and framing and updating of rules under various IMO Conventions/Merchant Shipping Act. Approval of tonnage computations. Examination of load line Surveys/assignment reports from Classification Societies/Mercantile Marine Departments. Assignment of Government of India load line and issue of International/India Load Line Certificates. Miscellaneous cases pertaining to temporary operating permissions beyond I. V. Limits. Miscellaneous matters pertaining to various queries received from Industry/Ministry on ship’s design/hull surveys matters etc. Processing of various exemptions required from the rules requirements. Examination of Port State Control/Flag State Inspection reports and necessary follow up action with owners/IMO/Classification Societies. Examination of class reports/safety construction survey reports concerning hull and load line matters and necessary follow up action. Miscellaneous matters concerning extension of surveys/certificates etc. Conducting quarterly Port State Control meetings with shipping industry/Classification Societies. Handling of all Maritime Safety Committee related matters All the matters relating to IOMOU Secretariat on Port State Control matters. Implementation of Condition Assessment Scheme for single hull tankers.

SHIP SURVEYOR - POWERS AND DUTIES
• • • • • • • • Scrutiny of Trim & Stability booklets of Cargo ships, Passenger ships, dumb barges and Fishing vessels for approval. Scrutiny of Damage Stability booklets of passenger ships and cargo ships for approval. Scrutiny of construction plans, subdivision and damage stability calculations of passenger ships built in India and abroad. Scrutiny of Grain Stability booklets for approval. Scrutiny of Tonnage computation & Tonnage plans for approval. Scrutiny of Suez Canal Tonnage computations and Panama Canal Tonnage computations for approval. Scrutiny of Crew Accommodation Plans of ships built abroad and in India. Scrutiny of Loading Operations and Cargo Securing Manual.

36 • • • • • • • • • • • • • Scrutiny of Structural Fire Protection Plans, Ventilation Plans and Piping Plans of ships built abroad and in India. Scrutiny of Load Line documents, freeboard computations, strength and stability calculations for the purpose of assignment of Government of India Load Line. Scrutiny of Life Boat, Rescue Boat and Life Raft designs/plans for the purpose of prototype approval. ISM Audit of Indian Ships and Shipping Companies. Examination of files pertaining to SAFCON, Load Line and CAS Surveys. Monitoring and review of CAS surveys and final report. Inspection, tests and trials of Life Boat / Rescue Boat prototypes. Examination of cases for approval of Insulation, Paneling and Flooring materials, Fire Class Doors. Monitoring PSC / FSI activities performed by MMDs and analyzing the Port State Control and Flag State Implementation Inspection reports forwarded by MMDs. Monitoring and analyzing the PSC inspection reports in respect of Indian ships inspected abroad. Up keep of PSC /FSI Inspection database in the computer. Investigation of cases of Indian ships detained under PSC/FSI and initiate follow up actions with shipping companies & PSC authorities. FSI inspection of ships detained under Port State Control.

DUTIES OF OFFICE SUPERINTENDENT
• • • • • • Oversees the overall supervision and control of the activities of the respective Branch Supervision and control of the staff working under him/her Examination of cases put up by the Assistants with reference to the rules and regulations in force and recommend further action Maintenance of discipline amongst the staff members of the respective Branch Assist the Branch Officer in discharge of his functions with regard to the respective Branch Carry out any other duties as and when assigned by the superior officers

DUTIES OF CARETAKER
• • • • • Undertakes the supervision of the upkeep and maintenance of the office building and fixtures Supervision of the watch and ward of the office Oversees the cleanliness of the office premises and safety of the building Coordination with the CPWD and Municipality authorities for maintenance of the office building and its amenities Assist the Administration on all matters connected with the safety and security of the office premises

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DUTIES OF ASSISTANTS AND OTHER SUPPORTING STAFF
• • • • • • • • • • Responsible for receipt, distribution and accountability of all the references received in the Branch from the central diary Maintenance of section diary and processing of the receipts on respective files Examination of receipts with reference to Rules and regulations and putting up in the files with necessary notings Preparation of draft replies, comments, circulars, affidavits, orders, etc. Processing of the recruitment cases, pension and other service matters of officers and staff Assisting the Office Superintendent and Branch Officer in disposal of references received from members of public, officers and staff members Maintenance of service records and Annual Confidential Reports of officers and staff members Preparation of budget proposals and returns on revenue and expenditure Preparation of periodical reports on various matters Carry out any other duties as and when assigned by the Office Superintendent and superior officers

DUTIES OF STENOGRAPHER
• • • • • • • • Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its transcription Maintaining inward and outward movement of files/notes, etc. received from officers/sections Fixing up of appointment of Officer and altering/cancelling, if any Maintenance of Officer’s engagement diary Making travel arrangements for Officer’s tour, domestic as well as foreign Attending and screening of telephone calls Maintaining of files connected with the meetings, agenda items, board meeting, etc. Drafting and noting

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Section 4 (1) (b) (iii) PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY.

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Section 4 (1) (b) (iii) -

PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY.

The channel of decision making process initiates at the Dealing Assistant/Office Superintendent level and moves upward through the officers in the hierarchical structure as depicted in the following flow chart:-

DECISION MAKING PROCESS-- ADMINISTRATIVE WINGS ORGANOGARM

Director General of Shipping

JT.DG

DDGs E.Os DD (OL)

ADGs

AD (OL) Administrative Branches

40

Mode of processing and disposal of work: • • • • • • • • • Receipts from Central Diary are sent directly to the Branch Heads (Sr. DDG/DDG) Branch Heads send the receipts to Branch Officers (ADGs, EOs, DD(OL) and AD(OL) with remarks, if any Branch Officers send the receipts to the concerned Branches with remarks, if any Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent Office Superintendent after scrutiny and examination put up the cases to the Branch Officer with recommendations Branch Officer put up the cases to Branch Heads with recommendations Branch Heads may either dispose of the cases directly or refer to DGS for orders/approval wherever necessary The files then travel down to the Branch where the decision is communicated to the concerned - Joint Director General of Shipping - Deputy Director General of Shipping - Assistant Director General of Shipping - Deputy Director (Official Language) - Assistant Director (Official Language) - Executive Officer

Jt. DG DDG ADG DD (OL) AD (OL) EO

The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public. The officers at various levels are responsible and accountable for their contribution in the decision making process.

41

DECISION MAKING PROCESS - NAUTICAL WING ORGANOGARM Director General of Shipping

Nautical Adviser to the Govt. of India

Dy. NAs

NSs

Nautical Branch Mode of processing and disposal of work: Receipts from Central Diary are sent directly to the Branch Head (Nautical Adviser) • Branch Head sends the receipts to Branch Officers (Dy. NAs) with remarks, if any • Branch Officers send the receipts to the Branch with remarks, if any • Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants • Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent • Office Superintendent after scrutiny and examination put up the cases to the Branch Officers with recommendations • Branch Officers put up the cases to Branch Head with recommendations • Branch Head may either dispose of the cases directly or refer to DGS for orders/approval wherever necessary • The files then travel down to the Branch where the decision is communicated to the concerned Dy. NA - Deputy Nautical Adviser to the Govt. of India NS - Nautical Surveyor The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public. •

42 The officers at various levels are responsible and accountable for their contribution in the decision making process. DECISION MAKING PROCESS: ENGINEERING WING ORGANOGARM Director General of Shipping

Chief Surveyor with the Govt. of India Dy. CSs Engineering Branch Mode of processing and disposal of work: • • • • • • • • • Receipts from Central Diary are sent directly to the Branch Head (Chief Surveyor) Branch Head sends the receipts to Branch Officers (Dy. CSs) with remarks, if any Branch Officers send the receipts to the Branch with remarks, if any Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent Office Superintendent after scrutiny and examination put up the cases to the Branch Officers with recommendations Branch Officers put up the cases to Branch Head with recommendations Branch Head may either dispose of the cases directly or refer to DGS for orders/approval wherever necessary The files then travel down to the Branch where the decision is communicated to the concerned - Deputy Chief Surveyor with the Govt. of India - Engineer and Ship Surveyor E&SSs

Dy. CS E&SS

The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public.

43 The officers at various levels are responsible and accountable for their contribution in the decision making process.

DECISION MAKING PROCESS--NAVAL ARCHITECTURE WING ORGANOGARM
Director General of Shipping

Deputy Chief Ship Surveyor with the Govt. of India

Ship Surveyor

Naval Arch Branch

Mode of processing and disposal of work: • Receipts from Central Diary are sent directly to the Branch Head (Deputy Chief Ship Surveyor) • Branch Head sends the receipts to Branch Officer (SS) with remarks, if any • Branch Officer send the receipts to the Branch with remarks, if any • Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistant • Dealing Assistant examine, process and put up the receipts in relevant files to the Branch Officer • Branch Officer put up the cases to Branch Head with recommendations • Branch Head may either dispose of the cases directly or refer to DGS for orders/approval wherever necessary • The files then travel down to the Branch where the decision is communicated to the concerned SS - Ship Surveyor The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public. The officers at various levels are responsible and accountable for their contribution in the decision making process.

44

Section 4 (1) (b) (iv) NORMS SET FOR DISCHARGE OF FUNCTIONS

45

Section 4 (1) (b) (iv) - NORMS SET FOR DISCHARGE OF FUNCTIONS

The Directorate General of Shipping has definite objectives and set statutory functions to perform under the Rules and regulations prescribed by the Government of India and the regulations of the International Maritime Organization and International Labour Organization, etc. to fulfill its objectives. As other central Government Departments, the DG Shipping also discharges its designated functions strictly in accordance with the provisions contained in the Supplementary Rules and Fundamental Rules, General Financial Rules, Delegation of Financial Powers Rules, Central Civil Service (Classification, Control and Appeal) Rules, Central Civil Service (Conduct) Rules and the instructions, orders and guidelines stipulated by the Government of India from time to time. In the case of technical and statutory matters, the Merchant Shipping Act, 1958, META Manual and the guidelines and regulations of the International Maritime Organization (IMO) under various International Conventions like STCW 1995, MARPOL, SOLAS and the such issued by the International Labour Organization (ILO) are relevant. The DG Shipping, from time to time, has brought out Rules framed under the Merchant Shipping Act on various matters like Examination, CDC, regulation of Recruitment and Placement of Seafarers, etc. In addition to the above, the Department used to layout norms on shipping development, coastal shipping, sailing vessel industry, maritime training, implementation of ISM Code, ISPS Code, PSC, FSI inspections, IMO auditing, etc. All such norms are aimed at the overall development of the shipping industry, augmentation of tonnage, prevention of marine environmental pollution, safety of ships and shipping, etc.

46

Section 4 (1) (b) (v) RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY OR UNDER CONTROL OR USED FOR DISCHARGING FUNCTIONS.

47 Section 4 (1) (b) (v) - RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY OR UNDER CONTROL OR USED FOR DISCHARGING FUNCTIONS. The following rules, regulations and instruction manuals are maintained by the Directorate General of Shipping to regulate its overall functions:Administrative and Financial matters 1. 2. 3. 4. 5. 6. 7. 8. Fundamental Rules and Supplementary Rules of 1992 General Financial Rules of 1963 Delegation of Financial Powers Rules, 1976 Treasury Rules of the Central Government Central Civil Service (Conduct) Rules, 1964 Central Civil Service (Classification, Control & Appeal) Rules, 1965 Central Civil Service (Pension) Rules, Merchant Shipping Act, 1958.

Other allied matters 1. 2. 3. 4. 5. 6. National Shipping Board Rules, 1960 National Welfare (Board of Seafarers’) Rules, 1963 Merchant Shipping (Seamen’s Employment Office) Rules, 1986 Merchant Shipping (Payment of Expenses to Witnesses) Rules, 1986 Merchant Shipping (Sailing Vessels) Rules, 1997 Merchant Shipping (Continuous Discharge Certificate-cum-Seafarers’ Identity Document) Rules, 2001

TECHNICAL – NAUTICAL WING
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Merchant Shipping (Registration of Indian Ships) Rules. Merchant Shipping (Life Saving Appliances) Rules. Merchant Shipping (Prevention of Collision at Sea) Rules. Merchant Shipping (Safety of Navigation) Rules. Merchant Shipping. (Distress, Safety & Radio Communication) Rules. Merchant Shipping (Carriage of Cargo) Rules. Merchant Shipping Merchant Shipping (Wreck & Salvage) Rules. Merchant Shipping (Levy of Oil Pollution Cess) Rules. Merchant Shipping (Medical Examination) Rules. Merchant Shipping (Medicine, Medical Stores & Appliances) Rules. Merchant Shipping (Standard of Training, Certification & Watch keeping) Rules. Merchant Shipping (Dredge Master & Mates Examination) Rules. Merchant Shipping (Examination of Skipper and Mates Fishing Vessel) Rules. Merchant Shipping (Civil Liability for Oil Pollution) Rules. (Draft stage) Merchant Shipping (International Oil Pollution Fund) Rules (Draft stage)

48

EXECUTIVE ORDERS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. MANUALS 1. 2. Quality Manual on examination of Master & Mate META Manual as guidelines to the examiners of Masters & Mates Merchant shipping Notices and circulars pertaining to the Masters & Mates examinations Merchant shipping Notices and circulars to the Medical examination Merchant shipping notices and circulars pertaining to the Life saving appliances Merchant shipping Notices and circulars pertaining to the Radio communication equipments Merchant shipping Notices and circulars pertaining to the Navigational equipments Merchant Shipping Notices and circulars on single voyage permissions Merchant Shipping Notices and circulars on Towage permission Merchant Shipping Notices and circulars of various types of dispensations Merchant Shipping Notices and circulars pertaining to maritime security Casualty Circulars Merchant Shipping Notices and circulars on Safe Manning

Application of International Conventions under Nautical Wing (a) Safety of navigation 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. SOLAS Chapter III, IV, V, VIII , XI and Chapter XII SAR Convention Salvage Convention Stowaways Convention INMARSAT Convention and agreement Nuclear Convention relevant section SUA Convention relevant section UNCLOS Convention – pertaining to registration, manning, piracy, marine environment protection, scientific research, continental shelf and seabed authority Registration of vessels under construction agreement STCW Convention 1995 pertaining to Chapter II, IV, V, VI, VII – Deck and VIII – Deck COLREG Convention 1972

49 (b) Carriage of Passenger 1. 2. 3. 4. Passenger and Luggage Convention Special Trade Passenger Convention relevant section Special Trade Passenger ships Space Convention FAL Convention

(c) Carriage of Cargo 1. SOLAS Chapter VI and VII 2. Container Convention 3. Bill of Lading Convention 4. Hague Visby Rules 5. Hamburg Rules 6. MARPOL 73/78 Annex III Hazardous Substances (d) Liability 1. CLC Convention 2. Fund Convention 3. LLMC Convention 4. Liens and Mortgages Convention 5. Jurisdiction in Collision Convention 6. Arrest of Ship Convention (e) Pollution 1. MARPOL 73/78 - Annex I, Annex II, Annex III and Annex V 2. HNS Convention pertaining to chemical pollution insurance coverage 3. Ballast Water Management – Pertaining to Deck operation 4. Anti fouling system pertaining to deck operation 5. Pollution from waste under London Dumping Convention 6. OPRC Convention 7. Intervention Convention at High seas (f) Insurance 1. Marine Insurance Act 2. York Antwerp Rules (g) Work environment 1. Safe working practices for living and working spaces during deck operations 2. ILO Convention pertaining to medical examination and medicines, etc. 3. Prevention of accidents Convention on ships

50 4. Occupational hazards, Safety and Health in the dock Control Provisions for deck operations 5. Any other convention Codes pertaining to the main functions of Nautical Wing Application of various IMO Codes to ships registered under the Merchant Shipping Act, 1958 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. LSA Code. International Code of Signals. Code for Cargo Stowage and Securing. Code for Safe Carriage of Timber Deck Cargo Code for Safe Carriage of Grain Cargo Code for Safe Carriage of Solid Bulk Cargo Code for Safe Loading and Unloading of Bulk Cargo IMDG Code ISPS Code IBC Code applicable only to the Cargo Carriage IGC Code applicable only to the Cargo Carriage

TECHNICAL – ENGINERING
Merchant Shipping Act, 1958 Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981 Merchant Shipping (Carriage of Cargo) Rules, 1995 Merchant Shipping (Certificate of Service) Rules, 1970 Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991 Merchant Shipping (Fire Appliances) Rules, 1990 Merchant Shipping (Fire Appliances) Amendment Rules, 1994 Merchant Shipping (Examination of Engineer Officers in the Merchant Navy) Rules 1994 9. Merchant Shipping (Examination of Engine Driver of Seagoing Ships) Rules, 1992 10. Merchant Shipping (Indian Fishing Boat Inspection) Rules, 1988 11. Merchant Shipping (Management for Safe Operation of Ships) Rules, 2000 12. Merchant Shipping (Prevention of Pollution from Ships by Oil) Rules, 2005 (under notification) 13. Merchant Shipping (Registration of Indian Ships) Rules 1997 14. Merchant Shipping (Sailing Vessel) Rules, 1997 15. Merchant Shipping (Standards of Training, Certification and Watchkeeping for Seafarers) Rules, 1998 16. Merchant Shipping (Cancellation or Suspension of Certificate of Competency) Rules, 2003 EXECUTIVE ORDERS 1. Merchant Shipping Notices pertaining to the Engineers examinations 2. Merchant Shipping Notices of various types of dispensations 3. Merchant Shipping Notice on Safe Manning 1. 2. 3. 4. 5. 6. 7. 8.

51 MANUALS 1. META Manual as guidelines to the Examiners of Engineers CONVENTIONS 1. SOLAS 2. MARPOL

TECHNICAL – NAVAL ARCHITECTURE WING
1. Merchant Shipping Act, 1958 2. Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981 3. Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991 4. Merchant Shipping (Life saving Appliances) Rules, 1991 5. Merchant Shipping (Life saving Appliances) Amendment Rules, 1995 6. Merchant Shipping (Fire Appliances) Rules, 1990 7. Merchant Shipping (Fire Appliances) Amendment Rules, 1994 8. Merchant Shipping (Carriage of Cargo) Rules 1995 9. Merchant Shipping (Safety of Navigation) Rules, 1997 10. Merchant Shipping (Distress and Safety Radio Communication) Rules, 1995 11. Merchant Shipping (Safety Convention Certificates) Amendments Rules 1995 12. Merchant Shipping (Carriage of Grain) Rules, 1991 13. Merchant Shipping (Load Line) Rules 1979 14. Merchant Shipping (Tonnage Measurement of Ships) Rules, 1987. 15. Merchant Shipping (Crew Accommodation) Rules, 1960, as amended in 1967 and 1970 16. SOLAS 74, as amended. 17. MARPOL 73/78. 18. Load Line Convention 1966 and Protocol 88. 19. International Tonnage Convention 1969. 20. ILO 147 21. International Safety Management Code (ISM Code) 22. International Ship & Port Facility Security Code (ISPS Code) 23. International Code for the Construction and Equipment of ships carrying Dangerous Chemicals in Bulk (IBC Code) 24. Code for the Construction and Equipment of ships carrying Dangerous Chemicals in Bulk (BCH Code) 25. International Life-saving Appliance Code (LSA Code) 26. International Maritime Dangerous Goods Code (IMDG Code) 27. Code on Intact Stability for all types of ships covered by IMO instruments (IS Code) 28. Code of practice for the safe loading and unloading of Bulk Carriers (BLU Code)

52 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. Code of Safe Practice for Cargo Stowage and Securing (CSS Code) Code of Safety for Dynamically Supported Craft (DSC Code) Code of Safe Practice for Solid Bulk Cargoes (BC Code) International Code for Fire Safety Systems (FSS Code) International Code for application of Fire Test Procedures (FTP Code) Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (GC Code) International Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (IGC Code) International Code for the Safe Carriage of Grain in Bulk (Grain Code) International Code of Safety for High-Speed Craft (HSC Code 1994) International Code of Safety for High-Speed Craft, 2000 (HSC Code 2000) International Code for the safe carriage of packaged irradiated nuclear fuel, plutonium and high-level radioactive wastes on board ships (INF Code) Offshore Supply Vessel Code (OSV Code) (A.469(XII)) Code for the Construction and Equipment of Mobile Offshore Drilling Units (MODU Code) Code of Safety for Special Purpose Ships (SPS Code) (A.534 (13)) Code of Safe practice for Ships carrying Timber deck Cargoes (Timber Code) Code of Safety for Diving System (A.536(13)) Code on Noise Levels on Board Ships (A.468(XII) )

53

Section 4 (1) (b) (vi)

STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY OR UDNER CONTROL

54

Section 4 (1) (b) (vi) - STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD BY OR UDNER CONTROL
The following documents are categorized as confidential documents:1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Annual Confidential Reports of the officers and staff All records maintained by the Vigilance Branch All files and records pertaining to court cases All internal file notings Records pertaining to Departmental Promotion/Selection Committees All records pertaining to Examinations on Nautical and Engineering disciplines All records pertaining to shipping casualty investigations till finalization and publication. Access to the Preliminary Inquiry Reports on shipping casualty is limited to the relatives of the affected seafarer. Inspection Reports under Port State Control and Flag State Implementation Plans and Booklets of various ships and equipments. Certificates of ships and equipments. Security Plans of ships and ports.

55

Section 4 (1) (b) (vii) PARTICUALRS OF ARRANGEMENTS THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF

56

Section 4 (1) (b) (vii) - PARTICUALRS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF.

The Directorate General of Shipping and allied offices deal with shipping, maritime training and the related subjects. As such, those connected with the shipping industry in its multifaceted disruptions are invariably consulted whenever any important policy decision is initiated. The representatives of Indian National Shipowners’ Association, Foreign Owners Representatives & Shipmanagers Association , Maritime Association of Shipowners, Shipmanagers & Agents, the Union representatives of National Union for Seafarers’ of India, Forward Seamen’s Union of India and Maritime Union of India are consulted in crucial matters.

57

Section 4 (1) (b) (viii)

STATEMENTS OF BOARDS, COUNCILS, COMMITTEES AND OTHE BODIES CONSISTING OF TWO OR MORE PERSONS FOR IMPLEMENTATION OR ADVICE, WHETHER MEETINGS OF SUCH BODIES ARE OPENED TO PUBLIC OR MINUTES ARE ACCESSIBLE FOR PUBLIC

58 Section 4 (1) (b) (viii - STATEMENTS OF BOARDS, COUNCILS, COMMITTEES AND OTHE BODIES CONSISTING OF TWO OR MORE PERSONS FOR IMPLEMENTATION OR ADVICE, WHETHER MEETINGS OF SUCH BODIES ARE OPENED TO PUBLIC OR MINUTES ARE ACCESSIBLE FOR PUBLIC 1. NATIONAL SHIPPING BOARD The National Shipping Board constituted by the Government of India under Section 4 of the Merchant Shipping Act, 1958 has 6 members of the Parliament, 4 from the House of People, 2 by the Council States and 16 members representing the central Government, shipowners, seamen and such other interests. Government of India nominates one of its members as its Chairman. The Chairman is appointed for a definite term and he gets consolidated monthly remuneration. 2. NATIONAL WELFARE BOARD FOR SEAFARERS

The Government of India has reconstituted the National Welfare Board for Seafarers for promoting the welfare of the seafarers. It consists of 11 members representing the Government, industry and the seafarers. This Board is headed by the Union Minister of Shipping. The meetings of the above bodies are not open to public and the minutes are circulated amongst the Board members and concerned Departments. The information pertaining to any of the topic discussed in the meetings would be available with the concerned Departments.

59

Section 4 (1) (b) (ix) DIRECTORY OF OFFICERS AND EMPLOYEES

60

Section 4 (1) (b) (ix) - DIRECTORY OF OFFICERS AND EMPLOYEES
I. GROUP 'A' AND ‘B’ OFFICERS Telephone (Direct/Board/ Residence) /Fax No. 22613156 (D)/22613651-54 (B) 23631987 (R)/23631987 22626756 & 22613655 (F) 22614911(D)/22613651-54 (B) 23689991(Res) 22692416 & 22613655 (F) 22611003 (D)/22613651-54 (B) 27875379 (R) 22692421 & 22613655 (F) 22651379 (D)/22613651-54 (B) 24115741 (R) 22693451 & 22613655 (F) 22613651-54 (B)/27718851 (R) 22613655 (F) 22613651-54 (B) 22613655 (F) 22613651-54 (B) 22613655 (F) 22613651-54 (B) 22613655 (F) Floor Sixth Sixth Sixth Sixth Sixth Sixth Sixth Sixth

Sl. Name and No Designation of the . Officer 1. Mrs. Kiran Dhingra, Director General of Shipping 2. Shri Lukose V,. Joint Director General of Shipping 3. Shri P.H. Krishnan, Deputy Director General of Shipping 4. Shri P. Kumaran, Deputy Director General of Shipping 5 Shri T.T. Jacob, Senior Private Secretary 6. Shri P.C. Alexander, Senior Private Secretary 7 Shri V.R. Ashokan, Senior Private Secretary 8 Shri K. Narasimhan, Sr. Personal Assistant

9 10

Capt. M.M. Saggi, Nautical Adviser Capt. J.S. Uppal, Dy. Nautical Adviser

22670863 (D)/22613651-54 (B) 23638417 (R) 22694352 & 22613655 (F) 22616140 (D)/22613651-54 (B) 22613863 & 22613655 (F) 26349016 (R) 22650118 (D)/22613651-54 (B) 25221828 (R), 22613655 (F) 22674256 (D)/22613651-54 (B) 23678714 (R) / 22613655 (F)

Fifth Fifth

Capt. R.K. Awasthi, Nautical Surveyor 12. Capt. Deepak Kapoor, Nautical Surveyor 11

Fifth Fifth

61 13. Capt. SC Panaigraphy Nautical Surveyor 14. Capt. D.B. Parmar, Nautical Surveyor 22613651-54 (B)/22679889 22613655 (F)/ 27719490(R) Fifth Fifth Fourth Fourth Fourth Fourth Fourth Fourth Third Third Third Third Third Second Second Second Second

22656298 (D)/22613651-54 (B) 22690109 & 22613655 (F)/ 28461865(R) 15. Shri Ajoy Chatterjee, 22611788 (D)/22613651-54 (B) Chief Surveyor 23630190 (R) 22694353 & 22613655 (F) 16. Shri Dilip Mehrotra, 22613303 (D)/22613651-54 (B) Deputy Chief 27520604 (R) Surveyor 22651368 & 22613655 (F) 22656303 (D)/22613651-54 (B) 17. Shri S. Barik, Engineer and Ship 27530950 (R) Surveyor 22613655 (F) 22656306 (D)/22613651-54 (B) 18. Shri Yogesh Bagga, Engineer and Ship 27720246 (R) Surveyor 22613655 (F) 22633065 (D)/22613651-54 (B) 19. Shri S.K. Bhimani, Engineer and Ship 28464482 (R) Surveyor 22613655 (F) 20. Shri Rajeev Prakash, 22679816 (D)/22613651-54 (B) Engineer and Ship 25745478 (R) Surveyor 22613655 (F) 23672169(R)/22613651-54( B)/ 21 Samuel Darse, Dy. 22613655(F) Director General of Shipp. 27712966(R )/ 22613651-54 (B)/ 22 Shri Suresh Kumar, 22613655(F) RM, DY. CSS 23 Capt. Harish Khatri, 22692417(D)/22613651-54 (B) Nautical Surveyor Res. 27520010 cum-Dy. DGS (Tech) 22679247 (F) 22613651-54 (B) 24 Shri T.K. Krishna Kumar, 22613655 (F) Executive Officer 22613651-54 (B) 25 Shri K.W. Sangle, Executive Officer 22613655 (F) 26 27 28 29 Shri Girdhari Lal Singh, Deputy Director (OL) Shri D.G. Sawant, Executive Officer Shri K.H.Mehta, Sr. Radio Surveyor Shri R.C.Hembram 22676236 (D)/22613651-54 (B) 24022760 (R) 22613655 (F) 22613651-54 (B) 22613655 (F) 22630660 (D)/22613651-54 (B) 22613655 (F) 22613651-54(B)/22613655(F)

62 Executive Officer 30 Shri V. 22613651-54(B)/22613655(F) Second Venkatchalam,EO 31 Smt. Pushpa Buttani 22613651-54(B)/22613655(F) Second AD(OL) 32 Shri Satish Chandra 22613651-54(B)/ 22613655(F) First Dy. DG of Shipping 33. Shri S. G. Bhandare, 22613651-54(B)/22613655(F)/ First 22656311(D)/ 27872857(R) Assistant Director General of Ship. 34 Shri Pradip Gorakh, 22613651-54(B)/22613655(F) First Executive Officer III. GROUP 'C' STAFF OFFICE SUPERINTENDENT 1. Shri D.V. Sawant, Tel No. 22613651-54 2. Shri B.D. Vedpathak, Tel No. 22613651-54 3. Shri V.K. Sao Tel No. 22613651-54 4. Kum. S. K. Worlikar Tel No. 22613651-54 5. Shri S. R. Sawant Tel No. 22613651-54 6. Shri U. S. More Tel No. 22613651-54 7. Smt. L. D. Honmukhe Tel No. 22613651-54 8. Shri B. R. Oza Tel No. 22613651-54 9. Shri V. S. Kubal Tel No. 22613651-54 TECHNICAL ASSISTAT Shri I. B. Malshe Tel No. 22613651-54 1 Shri N. R. Sonawane Tel No. 22613651-54 2 Shri B. V. Chitimilla Tel No. 22613651-54 3 Smt. A. X. Mendes Tel No. 22613651-54 4 Shri M. R. Paunikar Tel No. 22613651-54 5 Shri S. V. Nair Tel No. 22613651-54 6 Shri Laxman Pramanik Tel No. 22613651-54 7 Shri K. P. Josson Tel No. 22613651-54 8 Shri Mening Raj Tel No. 22613651-54 9 10 CARE TAKER Smt. Rukshana I. Solkar Tel No. 22613651-54 1 RESEARCH ASSISTANT Smt. Savita M. Raj Tel No. 22613651-54 2 UPPER DIVISION CLERK Smt. V.V. Jadhav Tel No. 22613651-54 1 Smt. Sharda Dhimar Tel No. 22613651-54 2 Shri K. M. Durga Tel No. 22613651-54 3 Smt. L. B. Naidu Tel No. 22613651-54 4 Shri S. T. Lad Tel No. 22613651-54 5 Shri P. L. Muthu Tel No. 22613651-54 6

63 Shri V. M. Kamble 7 Shri A.H. Bandiwadekar 8 Shri Santi Ranjan Saha 9 10 Shri Tapan Kumar Das 11 Shri S. T. Kunder 12 Shri D. D. Mankikar 13 Smt. L.J. Suvarna 14 Shri Asit Kumar Sarkar 15 Shri F. R. Chauhan 16 Smt. A. D. Mirajkar 17 Shri Tarun Pal 18 Shri S. D. Joshi 19 Shri V. S. Jadhav 20 Shri S. M. Mhamunkar 21 Smt. V. A. Deshpande 22 Shri R. S. Gupta 23 Shri S. D. Khot 24 Shri H. N. Kat 25 Shri D.P. Sinha, 26 Shri R. A. Palav 27 Smt. Anita Sinha 28 Shri S. K. Pandey 29 Shri A. S. Tambe 30 Shri S. B. Phad 31 Shri M. B. Majumdar 32 Shri U. S. Satam 33 Shri S. D. Kale 34 Shri Prath Kumar Pal 35 Shri Chinmoy Das Gupta 36 Shri A. K. Roy 37 Shri P. K. Guha 38 Shri Rathin Kumar Moitra 39 LOWER DIVISION CLERK Shri Prabir Kumar Roy 1 Shri M. A. Quader 2 Shri Rathish Chandra Roy 3 Shri B. S. Das 4 Shri M. D. Patil 5 Smt. Rita Mascarenhas 6 Shri T. G. More 7 Smt. M. M. Panchal 8 Smt. M. K. Somaiya 9 10 Smt. V. A. Randive 11 Smt. S. P. More Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54

64 12 Shri N. Rao 13 Smt. R. R. Naik 14 Shri S. L. Kadam 15 Kum. S. V. Desai 16 Shri M. R. Kuber 17 Shri Dharmendra Kumar 18 Smt. S. R. Sawant 19 Shri Umesh Kumar Ranjan 20 Shri Prabir Kumar Roy STAFF CAR DRIVER Shri Deepak D. Baraskar 1 Shri D. D. Patil 2 Shri A. R. Gaidhankar 3 SENIOR HINDI TRANSLATOR 1 JUNIOR HINDI TRANSLATOR Shri V.P. Singh Bhadoriya 1 STENOGRAPHER GRADE – I Smt. Aleyamma Mathew 1 Shri P.S. John 2 Shri P.R. Menon 3 Shri D.L. Malaikar 4 5 6 STENOGRAPHER GRADE – II Smt. Sarada Ramkrishnan 1 Kum. Sheelavati G. Chavan 2 Kum. Rajani C. Nanwani 3 STENOGRAPHER GRADE – III Shri S.P. Sinha 1 Shri Sriram 2 IV. GROUP 'D' STAFF GESTENER OPERATOR Shri S.S.Hate 1 DAFATARY Shri L.N. Dahelkar 1 Shri S. E. Kanse 2 Shri C. N. Dahelkar 3 Shri S. G. Khade 4 Shri R. T. Panhale 5 Shri L. B. Kadam 6 Shri G. S. Shivanekar 7 Shri D. N. Rajal 8 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54

65 JAMADAR Shri M.V. Gurav 1 PEON Shri C.S. Ghavanalkar 1 Shri A.M. Chavan 2 Shri S.M. Gurav 3 Shri M.S. Gawas 4 Shri M.K. Patil 5 Shri D.D. Rasal 6 Shri T.B. Supe 7 Shri M.H. Bane 8 Shri M.N. Gherde 9 10 Shri A.S. Londhe 11 Smt. Kamal D. Kamble 12 Shri Ramnath Kamat 13 Shri Suresh S. Jadhav 14 Smt. Kirti K. Kadam 15 Shri P.S. Shanil 16 Shri S.J. Khanderkar 17 Shri S.S. Dhaske 18 Shri Pravin S. Tamore 19 Shri Madhukar H. Banduk 20 Shri Avinash D. Pawaskar 21 Shri Nandu M. Bhagat 22 Shri Subhash K. Lambe HAMAL Shri Manwar S.Rawat 1 Shri Jitendra R. Jagtap 2 3 Shri Sunil S. Patil WATCHMAN Shri S.A. Sokte 1 Shri A.B. Misal 2 Shri S.K. Khedekar 3 4 SWEEPER Shri G.U. Solanki 1 Shri D.D. Waghela 2 3

Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54 Tel No. 22613651-54

66

Section 4 (1) (b) (x) MONTHLY REMUNERATION RECEIVED BY OFFICERS AND EMPLOYEES, INCLUDING OTHR KINDS OF COMPENSATION

67 DIRECTOR GENERAL OF SHIPPING PAY SCALE: RS. 22400-525-24500 Sl. No. Name

1. Smt. Kiran Dhingra JOINT DIRECTOR GENERAL OF SHIPPING PAY SCALE: RS. 18400-500-22400 1. Shri Lukose Vallatharai 44504 DEPUTY DIRECTOR GENERAL OF SHIPPING PAY SCALE: RS. 12000-375-16500 1. Shri P.H. Krishnan 38852 2. Shri P. Kumaran 31239 3. Shri Samuel Darse 36075 ASSISTANT DIRECTOR GENERAL OF SHIPPING PAY SCALE: RS. 10000-325-15200 1. Shri S.G. Bhandare 30085 2. 3. EXECUTIVE OFFICER PAY SCALE: RS. 7450-225-11500 1. Shri D.G. Sawant 22218 2. Shri K. W. Sangle 22696 3. Shri V. Venkatachallan 19810 4. Shri P. W. Gorakh 21164 DEPUTY DIRECTOR (OFFICIAL LANGUAGE) PAY SCALE: RS. 10000-325-15200 1. Shri Girdharilal singh 26374 ASSITT. DIRECTOR ( OL) PAY SCALE: RS. 7500-225-12000 1 Shri Ved Prakash Meena 23785 2 Smt. P. N. Butani 23785 SENIOR PRIVATE SECRETARY PAY SCALE: RS. 7500-225-12000 1. Shri G.T. Gawde 25859 2. Shri T.T. Jacob 25068 3. Shri P.C. Alexander 20264 4. Shri V.R. Asokan 24427 NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA PAY SCALE: RS. 22400-525-24500 1. Capt. M.M. Saggi 52118 DEPUTY NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA PAY SCALE: RS. 14300-400-18300 1. Capt. J. S. Uppal 44962

Gross Monthly Salary (Rs.) 52118

68

NAUTICAL SURVEYOR PAY SCALE: RS. 12000-375-16500 1. Capt. Harish Khatri 34411 2. Capt. Deepak Kapoor 35998 3. Capt. R. K. Awasthi 43423 4 Capt. S. C. Panigrahi 46309 CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA PAY SCALE: RS. 22400-525-24500 1. Shri Ajoy Chatterjee 52118 DEPUTY CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA PAY SCALE: RS. 14300-400-18300 1. Shri D. Mehrotra 37267 ENGINEER AND SHIP SURVEYOR PAY SCALE: RS. 12000-375-16500 1. Shri S. Barik 36690 2. Shri Rajiva Prakash 39575 3. Shri P. Biswas 33804 DEPUTY CHIEF SHIP SURVEYOR WITH THE GOVT. OF INDIA PAY SCALE: RS. 14300-400-18300 1. Shri Suresh Kumar 42910 SHIP SURVEYOR PAY SCALE: RS. 12000-375-16500 SENIOR RADIO SURVEYOR PAY SCALE RS. 10000-325-15400/1. Shri K. H. Mehta 32586 OFFICE SUPERINTENDENT PAY SCALE: RS. 5500-175-9000 1. Shri D.V. Sawant, 20792 2. Shri B.D. Vedpathak, 19546 3. Shri V.K. Sao 19072 4. Kum. S. K. Worlikar 18099 5. Shri S. R. Sawant 18997 6. Shri U. S. More 14624 7. Smt. L. D. Honmukhe 15481 8. Shri B. R. Oza 16853 9. Shri V. S. Kubal 17201 10 Smt. V. I. Sharma 17201 TECHNICAL ASSISTANT PAY SCALE: RS. 5000-150-8000 1. Shri I. B. Malshe 16688 2. Shri N. R. Sonawane 16303 3. Shri B. V. Chitimilla 12954 4. Smt. A. X. Mendes 15149 5. Shri M. R. Paunikar 14864

69 6. Shri S. V. Nair 7. Shri Laxman Pramanik 8. Shri K. P. Josson 9. Shri Mening Raj 10. CARETAKER PAY SCALE: RS. 5000-150-8000 1. Smt. R.I. Solkar RESEARCH ASSISTANT PAY SCALE: RS. 5000-150-8000 1. Smt. Savita M. Raj UPPER DIVISION CLERK PAY SCALE: RS. 4000-100-6000 1. Smt. V.V. Jadhav 2. Smt. Sharda Dhimar 3. Shri K. M. Durga 4. Smt. L. B. Naidu 5. Shri S. T. Lad 6. Shri P. L. Muthu 7. Shri V. M. Kamble 8 Shri A.H. Bandiwadekar 9 Shri Santi Ranjan Saha 10 Shri Tapan Kumar Das 11 Shri S. T. Kunder 12 Shri D. D. Mankikar 13 Smt. L.J. Suvarna 14 Shri Asit Kumar Sarkar 15 Shri F. R. Chauhan 16 Smt. A. D. Mirajkar 27 Shri Tarun Pal 20 Shri S. D. Joshi 21 Shri V. S. Jadhav 22 Shri S. M. Mhamunkar 23 Smt. V. A. Deshpande 24 Shri R. S. Gupta 25 Shri S. D. Khot 26 Shri H. N. Kat 26 Shri D.P. Sinha, 27 Shri R. A. Palav 28 Smt. Anita Sinha 29 Shri S. K. Pandey 30 Shri A. S. Tambe 31 Shri S. B. Phad 32 Shri M. B. Majumdar 33 Shri U. S. Satam 14864 15149 14380 14380

12954 15534 11610 14864 11821 13995 13995 13738 13838 12244 13482 15919 13813 14904 13878 14480 13044 11826 13482 12969 13069 13044 9495 13738 12199 9495 11262 11430 11430 9495 16303 13995 16303

70 34 Shri S. D. Kale 35 Shri Prath Kumar Pal 36 Shri Chinmoy Das Gupta 37 Shri A. K. Roy 38 Shri P. K. Guha 39 Shri Rathin Kumar Moitra LOWER DIVISION CLERK PAY SCALE: RS. 3050-75-3950-80-4590 1. Shri Prabir Kumar Roy 2 Shri M. A. Quader 3 Shri Rathish Chandra Roy 4 Shri B. S. Das 5 Shri M. D. Patil 6 Smt. Rita Mascarenhas 7 Shri T. G. More 8 Smt. M. M. Panchal 9 Smt. M. K. Somaiya 10 Smt. V. A. Randive 11 Smt. S. P. More 12 Shri N. Rao 13 Smt. R. R. Naik 14 Shri S. L. Kadam 15 Kum. S. V. Desai 16 Shri M. R. Kuber 17 Shri Dharmendra Kumar 18 Smt. S. R. Sawant 10 Shri Umesh Kumar Ranjan 20 STAFF CAR DRIVER PAY SCALE: RS. 3050-75-3950-80-4590 1. Shri Deepak D. Baraskar 2. Shri D. D. Patil 3 Shri A. R. Gaidhankar SENIOR HINDI TRANSLATOR PAY SCALE: RS. 6500-200-10500 1. JUNIOR HINDI TRANSLATOR PAY SCALE: RS. 6500-200-9000 1. Shri V.P. Singh Bhadoriya 2 STENOGRAPHER GRADE I PAY SCALE RS. 5500-175-9000 1 Smt. A. Mathew 2 Shri P.S. John 3 Shri P.R. Menon 15999 15149 15149 13995 11187 11187

10764 14583 8873 8179 16303 12712 13225 10240 9278 9855 12712 10737 9278 10737 8923 10507 10432 6751

9885 14218 12486

17832

22588 16105 19596

71 4 Shri D.L. Malaikar 5 Smt. Sarada Ramakrishnan STENOGRAPHER GRADE – II PAY SCALE RS. 5000-150-8000 1 Kum. S.G. Chavan 2 Smt. Sakshi Wadhawa STENOGRAPHER GRADE – III PAY SCALE RS. 4000-100-6000 1 Shri S.P. Sinha 2 Shri Sriram GESTETNER OPERATOR PAY SCALE; RS. 2,750-70-3,800-75-4400 Shri S.S.Hate DAFTARY PAY SCALE: RS. 2,750-70-3,800-75-4400 1 Shri L.N. Dahelkar 2 Shri S. E. Kanse 3 Shri C. N. Dahelkar 4 Shri S. G. Khade 5 Shri R. T. Panhale 6 Shri L. B. Kadam 7 Shri G. S. Shivanekar 8 Shri D. N. Rajal JAMADAR PAY SCALE: RS. 2,610-60-2,910-65-3,300-70-4,000 1 Shri M.V. Gurav PEON PAY SCALE: RS. 2,550-55-2,660-60-3,200 1 Shri C.S. Ghavanalkar 2 Shri A.M. Chavan 3 Shri S.M. Gurav 4 Shri M.S. Gawas 5 Shri M.K. Patil 6 Shri D.D. Rasal 7 Shri T.B. Supe 8 Shri M.H. Bane 9 Shri M.N. Gherde 10 Shri A.S. Londhe 11 Smt. Kamal D. Kamble 12 Shri Ramnath Kamat 13 Shri Suresh S. Jadhav 14 Smt. Kirti K. Kadam 15 Shri P.S. Shanil 16 Shri S.J. Khanderkar 18997 18548 17073 15534 13995 10660

9578 11140 9102 10517 9366 10462 10112 10107 8346 11195

9693 9568 9513 9513 9513 10052 9389 9693 9334 7754 9154 7957 9154 7458 9214

72 17 Shri S.S. Dhaske 18 Shri Pravin S. Tamore 19 Shri Madhukar H. Banduk 20 Shri Avinash D. Pawaskar 21 Shri Nandu M. Bhagat 22 Shri Subhash K. Lambe HAMAL PAY SCALE: RS. 2,550-55-2,660-60-3,200 1 Shri Manwar S.Rawat 2 Shri Jitendra R. Jagtap 3 Shri Sunil S. Patil WATCHMAN PAY SCALE: RS. 2,550-55-2,660-60-3,200 1 Shri S.A. Sokte 2 Shri A.B. Misal 3 Shri Sanjay K. Khedekar SWEEPER PAY SCALE: RS. 2,550-55-2,660-60-3,200 1 Shri G.U. Solanki 2 Shri D.D. Waghela 3 8538 8538 9494 7098 7847 8598 7902 7098 7847 9513 7754 8975

9389 7754

73

Section 4 (1) (b) (xi) BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURE AND REPORTS ON DISBURSEMENTS MADE.

74

1. BUDGET UNDER NON-PLAN: The Budget allocated to DG Shipping under non-plan head during the financial year 2007-2008 is as under:Sl. No. 1. 2. 3. 4. 5. 6. 7. 8. Head of Account Salaries Overtime Allowance Medical Expenses Travel Expenses (Domestic) Travel Expenses (Foreign) Office Expenses Advertising and Publicity Professional Services Total (Rupees in thousand) Allocation (Rs.) 50000 50 1000 5000 7000 29000 1000 95000 188050

2. BUDGET UNDER PLAN: The Budget allocated to DG Shipping and allied offices under plan head during the financial year 2007-2008 is as under:( Rupees in lakhs) Sl. Name of Office Details of Scheme Allocation No. (Rs.) 1. DG Shipping, Mumbai Maintenance /repair /modification 40.00 of office building Automatic rescue device and 30.00 communication system in two lifts 2. Mercantile Marine Construction of office complex 70.00 Department, Mumbai from MMD and some other allied offices in the newly acquired land. 3. Mercantile Marine Construction of new office building 40.00 Department, Kochi. 4. Mercantile Marine Construction of one Type IV 10.00 Department, Tuticorin quarters including cost of land. Annual upkeep and maintenance of 2.50 office building and residential complex including horticulture 5 Mercantile Marine Painting of office building and 7.50 Department, Goa electrical repairs in residential quarters and office. 6 Mercantile Marine Construction of office cum 50.00 Department, Kandla residential complex 7 Mercantile Marine Construction of office cum 75.00 Department, New residential complex

75 Mangalore Mercantile Marine Department, Paradip Mercantile Marine Department, Haldia Mercantile Marine Department Port Blair

8 9 10

Construction of office cum residential complex Construction of office cum residential complex Construction of office cum residential complex TOTAL

75.00 75.00 75.00 550.00

The proposed expenditure under plan head during the financial year 2007-2008 is as under:Sl. No. 1. 2. Name of Office Mercantile Marine Department, Mumbai Mercantile Marine Department, Paradip Mercantile Marine Department, New Mangalore Mercantile Marine Department, Kandla Mercantile Marine Department, Haldia Mercantile Marine Department, Port Blair Mercantile Marine Department, Cochin Details of Scheme Construction of office complex for DGS and allied offices in the land allotted by MbPT Acquisition of land and construction of compound wall and laying of foundation for the office and residential building. Allotment of land for construction of office premises and residential building) Acquisition of land and construction of office and residential building Acquisition of land and construction of office building and 'Seafarers' Club Construction of retaining wall, soil testing, architects plans, etc. Demolition of existing building and construction of building for Merchant Navy club Construction of conference hall of 50 persons capacity Proposed Expenditure (Rs.) 50,00,000 50,00,000

3. 4. 5. 6. 7. 8. 9.

50,00,000 50,00,000 50,00,000 25,00,000 40,00,000 25,00,000 9,58,000

Mercantile Marine Department, Visakhapatnam Mercantile Marine Construction of one type IV Department, Tuticorin Quarters

76 The schemes as and when approved by the Ministry are awarded to the Central Public Works Department being the executing agency and the funds are also transferred in their favour. The performance reports from the CPWD are obtained periodically and furnished to the Ministry.

77

Section 4 (1) (b) (xii)

MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES.

78

Section 4 (1) (b) (xii) -

MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

No subsidy programmes are being implemented by DG Shipping or its allied offices and hence, there is no information to furnish.

79

Section 4 (1) (b) (xiii) PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR UTHORIZATIONS GRANTED

80 Section 4 (1) (b) (xiii) - PARTICULARS OF RECIPIENTS OF CONCESSIONS PERMITS OR AUTHORIZATIONS GRANTED

Not applicable as such programmes are not undertaken by DG Shipping.

81

Section 4 (1) (b) (xiv)

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY, REDUCED IN AN ELECTRONIC FORM

82 Section 4 (1) (b) (xiv) DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY, REDUCED IN AN ELECTRONIC FORM

Detailed information on the following matters have been reduced to electronic form and are available in the website www.dgshipping.com of DG Shipping:-

NAUTICAL WING
1. Merchant Shipping Rules pertaining to nautical matters, the details of which have been enumerated under section 4 (1) (b) (v) 2. Merchant Shipping notices related to nautical matters 3. Executive orders on various matters relating to nautical discipline 4. Matters related to application International Conventions on nautical discipline 5. Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958

ENGINEERING WING
1. 2. 3. 4. 5. Merchant Shipping Rules pertaining to engineering matters, the details of which have been enumerated under section 4 (1) (b) (v) Merchant Shipping notices related to engineering matters Executive orders on various matters relating to engineering discipline Matters related to application International Conventions on engineering discipline Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958

NAVAL ARCHITECTURE WING
1. 2. 3. 4. 5. Merchant Shipping Rules pertaining to naval architecture matters, the details of which have been enumerated under section 4 (1) (b) (v) Merchant Shipping notices related to naval architecture matters Executive orders on various matters relating to naval architecture discipline Matters related to application International Conventions on naval architecture discipline Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958

83

Section 4 (1) (b) (xv)

PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE

84

Section 4 (1) (b) (xv) -- PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM,IF MAINTAINED FOR PUBLIC USE The citizen chart is in place and public can access to the DG Shipping website www.dgshipping.com. A technical library is available, which is meant for in-house use only.

85

Section 4 (1) (b) (xvi) NAMES, DESIGNATIONS AND OTHER PARTICUALRS OF THE PUBLIC IFNORAMTION OFFICERS

86

Section 4 (1) (b) (xvi):

NAMES, DESIGNATIONS AND OTHER PARTICUALRS OF THE PUBLIC IFNORAMTION OFFICERS
Name, Designation and complete office address of the Appellate Authority 4 Shri P.H.Krishnan Deputy Director General of Shipping Tel.022-22611003/ 22613651-54 Fax 022-22673823 kris@dgshipping.co m

Area of functions and matters seeking information on

Name, Designation Name, Designation and complete and complete office office address of address of the the Public Assistant Public Information Information Officer Officer 1 2 3 Non-Technical and Administrative matters Shri S.G.Bhandare Shri D.G.Sawant All matters Assistant Director Executive Officer concerning General of Shipping Tel. 22613651-54 Shipping Tel. 022-22656311/ Fax 022-22613655 Development/ 22613651-54 sawant@dgshipping. Training/ Coastal Shipping/ Fax 022-22692421 com Crew/ Merchant sgb@dgshipping.co Shipping Law/ m Personnel/ Administration/ Finance/ Vigilance/ Multimodal Transport Operation/ Coordination and all other nontechnical matters. Technical – Nautical matters All matters Capt. J.S.Uppal Capt. Deepak concerning Nautical Deputy Nautical Kapoor Wing including Adviser-cum-Sr. Nautical SurveyorExaminations, DDG (Tech) cum-DDG (Tech) Assessment and Tel. 022-22616140/ Tel. 22674256/ Certification 22613651-54 22613651-54 Fax 22613655 Fax No.22613655 jsuppal@dgshippin deepak@dgshipping. g.com com

Capt. M.M. Saggi Nautical Adviser to the Government. of India-cumAdditional. DG (Nautical) Tel. 022-22670863/ 22613651-54 Fax 022-22694352 na@dgshipping.com

87 1 2 Technical – Engineering matters. All matters Shri Dilip concerning Mehrotra Engineering Wing Deputy Chief including Surveyor –cum-Sr. Examinations, DDG (Tech) Assessment and Tel. 022-22613303 Certification 22613651-54 Fax 022-22651368 mehrotra@dgshippi ng.com Technical – Naval Architecture matters. All matters Shri Suresh concerning Naval Kumar Architecture Wing Ship Surveyorincluding Port State cum-DDG (Tech) Control/Flag State Tel.022- 22656295/ Implementation, 22613651-54 etc. Fax 022-22613655 suresh@dgshipping .com 3 Shri S.Barik Engineer and Ship Surveyor-cumDDG (Tech) Tel. No. 0222256303 Fax No. 02222613651 bsbari@dgshippin g.com 4 Shri Ajoy Chatterjee Chief Surveyor with the Government of India-cum-Additional. DG (Engineering) Tel. 022-22611788/ 22613651-55 Fax 022-22694353 cs@dgshipping.com

88

Section 4 (1) (b) (xvii)

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

89

Section 4 (1) (b) (xvii)

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

For further information, please visit DG Shipping website www.dgshipping.com.

90


				
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