WILDFLOWER CHURCH: A Unitarian
Universalist Congregation
Minutes of the Board of Trustees, Thursday July
28, 2011
PRESENT: Eva Andries, Andi Napier, Charlie Moss, Larry Thompson,
Kelly Ramsey, Chris Brewster
ABSENT: Donnis Doyle and Rev. Eliza Galaher
Others Present: Lois Smith
GATHERING: The meeting was called to order at 6:58 p.m. by
President Eva Andries. Matt Markert lit the chalice and Charlie Moss
provided opening words. All present read the Board Covenant and
checked in. Larry Thompson volunteered as the meeting timekeeper.
CONSENT AGENDA:
Items on the Consent Agenda were approved as follows: Board
Minutes of June 30 and July 1 email vote; President’s Report,
Treasurer’s Report, Youth Director Report, and the Stewardship Paypal
Memo. Rev. Eliza has been on leave, so there is no Minister’s Report
this meeting.
OLD BUSINESS
APPOINTMENT TO FILL BOARD VACANCY:
Board member candidate Lois Smith shared her interest in the Board,
and her passion for Wildflower Church and its social justice work with
Dove Springs. Matt Market moved, and Larry Thompson seconded,
that Lois be elected to the Board. The motion carried unanimously.
AUGUST 7 CONGREGATIONAL MEETING PREP:
Andi Napier, Larry Thompson, and Kelly Ramsey will handle the voting
member signup tables; Eva will prepare ballots, the Space Sharing
Task Force packets, and proxies. Chris, Kelly and Larry will coordinate
food and drinks.
LANDLORDS’ NOTICE:
Regarding the 30 days notice to SASAC and Pioneer (office space),
Matt moved to give notice to both on August 8 assuming the resolution
to move to Faith Presbyterian passes in the congregational meeting on
August 7. Kelly seconded, and the motion carried unanimously.
APPOINTMENT OF DENOMINATIONAL AFFAIRS LIAISON:
Donnis Doyle has volunteered to be liaison between UUA and
Wildflower. Larry Thompson moved that she be appointed to the
position and Matt Markert seconded. The vote was unanimous.
APPOINTMENT OF CHALICE LIGHTER PROGRAM LIAISON:
Kelly Ramsey has volunteered to head up the Chalice Lighter Program.
She plans to focus on explaining the concept of the program and
encouraging members to participate. Matt Markert moved and Chris
Brewster seconded the motion that Kelly be appointed as the liaison.
The motion passed unanimously.
DISCUSSION OF LEADERSHIP DEVELOPMENT COORDINATOR:
This position is still under discussion, and additional meetings with
Rev. Eliza are planned.
NEW ACCOUNT AT AUSTIN TELCO
Chris Brewster moved to provide new account information to Austin
Telco and establish Andi, Eva, and Donnis as signatories. Matthew
Markert seconded. The motion carried unanimously. Charlie Moss will
prepare the signatory page.
BOOKKEEPER CONTRACT AMENDMENT
A motion was made by Matthew Markert to amend the bookkeeper
contract to provide for 28 hours per month without prior written
approval, replacing the existing 22 hours per month schedule. Larry
Thompson seconded, and the motion carried unanimously, pending
Cindy Steel’s approval.
NEW BUSINESS
2012 BUDGET REVIEW:
Further budget discussions are needed. A specially called Board
meeting to address the budget will take place Thursday, August 11 at
7:00 pm at the church office.
CONGREGATIONAL, JANUARY MID-WINTER RETREAT, AND
REMAINING 2011 BOARD MEETINGS:
Sunday, December 4 is the tentative date for the next congregational
meeting.
Board meetings will take place August 25, September 22, October 27,
November 17, and December 15.
Retreat options include Saturday, January 14 or Saturday, January 21.
APPOINTMENT OF LONG-RANGE PLANNING CHAIR:
This item has been moved to the August agenda.
GOING FORTH
The next regular Board meeting will be on August 25, 2011 at 7:00 pm
at the Church office. All present checked out and the meeting
adjourned at 9:08 p.m.
Respectfully submitted, Approved by:
________________________ _________________
Charlie Moss, Secretary Eva Andries, President