Pre-Qualification
Questionnaire (PQQ)
Home to School Transport
Contract Number: 2011/1000
OJEU Ref: 2011/S 27-044473
Brighton & Hove City Council
King‟s House, Grand Avenue, Hove BN3 2LS
Contents Page
Section 1 Introduction 3
Section 2 Service Overview 4
Section 3 Objective of the PQQ 5
Section 4 Instructions for completion of the PQQ 6
Section 5 PQQ Evaluation 8
Section 6 Organisation Details 11
Section 7 Organisation Structure 12
Section 8 Conflict of Interest 13
Section 9 Financial Information 14
Section 10 Insurance 15
Section 11 Technical & Professional Capability 16
Section 12 References 21
Section 13 Health & Safety 22
Section 14 Inclusion & Diversity 25
Section 15 Sustainability 28
Section 16 Quality Assurance 29
Section 17 Freedom of Information 30
Section 18 Declaration 31
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1. Introduction
The merger of Brighton and Hove Borough Councils, together with a number
of functions previously run by East Sussex County Council within the two
Borough‟s areas, resulted in the formation of Brighton & Hove Council in April
1997. It was granted City status in 2001, to become Brighton & Hove City
Council („the Council‟).
The Council is a „unitary authority‟, which means that it is a single tier authority
responsible for all local governance functions within the area. This includes
functions such as social services, libraries, waste disposal and collection,
highways, education, planning, licensing and much more.
Overseeing the running of these services and taking the lead in creating a
vision for the future of Brighton & Hove is the Leader of the Council. The
Leader is elected by the full Council and appoints a Cabinet of up to nine
Members who will each take on special responsibility for an area designated
to them by the Leader. The Leader and Cabinet are collectively known as the
„Executive‟.
The Council‟s Corporate Priorities
protect the environment whilst growing the economy
better use of public money
reduce inequality by increasing opportunities
fair enforcement of the law
open and effective city leadership
These priorities centre on delivering basic core services efficiently and making
a real and lasting difference to local people's quality of life.
Locations
The main administrative council buildings are King‟s House and Hove Town
Hall in Hove, and Brighton Town Hall, Bartholomew House and Priory House
in central Brighton. There are also various satellite buildings located within the
city boundaries.
Number of employees
The Council currently employs around 12,000 staff.
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2. Service Overview
Brighton & Hove City Council has a responsibility to provide transport from
home to school and back again for children eligible for such help. Eligibility is
based on a child‟s special needs and abilities and the journey distance, and is
determined by the Council. The majority of children provided with a place on a
special vehicle have special educational needs and attend a special school, or
have those special needs met in a mainstream school or other facility with
special support. The Council enters into contracts with external transport
providers for the majority of these special transport needs, although it has
some capacity to provide vehicles through an internal Transport Service.
The total expenditure for 2009 - 10, on home to school transport (excluding
public transport and concessionary fares) was approximately £2.5m per
annum. The total number of pupils provided with home to school transport in
2009 – 10 was approximately 500.
The Council proposes to establish a Framework of Preferred Providers which
will be used to award contracts and make arrangements for its home to school
transport needs. The Framework will operate from August 2011 for a period of
up to 4 years maximum.
The Framework Agreements will cover the supply of taxi, wheelchair and mini-
bus services, primarily for home to school transport for a wide variety of
service users including children with special needs. The vast majority of the
home to school journeys will be to establishments within Brighton and Hove
City Council although there will be some requirement for “out of area”
transport. In addition, there will also be the need for provision of occasional
taxi and mini-bus transport both for Council clients and employees.
The Framework Agreements will cover supply of transport on a non-exclusive
basis with services being called off as and when required.
The Framework Agreements will be used to call-off contracts for home to
school transport to a number of Lots each year as existing contract come to an
end. The call off contracts may be awarded on the basis of the prices
supplied in the initial tender or by way of further mini competitions with
preferred providers on the Framework Agreements.
The term of the call off contracts may vary from Lot to Lot depending of the
needs of individual schools and pupils requiring transport.
In providing transport for children with special needs, transport providers will
need to demonstrate the ability to respond sensitively and appropriately to
children‟s and parent‟s individual circumstances. They will also need to
identify any training needs, and be prepared to make drivers and vehicle
attendants available for training. Training will usually be provided by schools,
and will focus on the understanding of a range of special educational needs
and disability.
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Vehicle requirements will vary, and in some cases specialist vehicles with
wheelchair capability will be needed. Some children have special needs that
mean that they must travel alone. There is no preferred vehicle type, and
prospective providers may propose the use of Hackney or Private Hire
vehicles, Wheel Chair Accessible vehicles, MPV‟s and Section 15 and PSV
licenced vehicles under an Operator‟s Licence.
In the initial tendering process, or during the mini competition process, an
indication will be given of the numbers of pupils currently transported under
the existing contract lots together with an indication of their needs, vehicle
attendant requirements, wheelchairs carried, address of pick up and School
start and finish times. Transport providers will be expected to organise vehicle
routing unless otherwise specified. The indicative pupil details for tendered
contracts may change significantly by the time the contract is due to start.
3. Objective of the Pre Qualification Questionnaire (PQQ)
This PQQ sets out the information which is required by the Council in order to
assess the suitability to submit tenders for the purpose of joining the
Framework of Preferred Providers; in terms of technical knowledge and
experience, capability/capacity, organisational and financial standing to meet
the requirement.
During the PQQ stage, the intention is to arrive at a shortlist of between 10
and 20 qualified tenderers for formal Invitation To Tender („ITT‟) against the
requirement as advertised in OJEU Notice 2011/S 27-044473 dated 09
February 2011.
Please note that the general information requested under sections 6 and 7 for
„Organisation Details‟ and „Organisation Structure‟ is unlikely to be requested
during later stages of this tender. However, if there are major changes in the
financial stability and/ or material adverse publicity with respect to the
performance of your company (including the loss of customer contracts of a
similar or greater value, complexity and/or scope) it is incumbent upon your
organisation to notify the Council.
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4. Instructions for the completion of the PQQ
4.1 Timetable
4.1.1 Please find below an indicative timetable:
Task Date
Issue of PQQ 11 February 2011
Last date for Suppliers 09 March 2011
questions
BHCC response to 16 March 2011
questions
PQQ return date 21 March 2011
Issue of Invitation to 06 April 2011
Tender documents
(ITT)
4.2 General
4.2.1 Please answer all questions in full and in the same order as they were
provided. Please number any supporting documentation.
4.2.2 Please complete the declaration at the end of the form.
4.2.3 Actual figures should be provided for all financial, statistical or numerical
information based upon your company‟s records. If this is not possible, please
provide estimates indicated by “Est.” after the figure
4.2.4 Please answer the questions specifically for your company, not for the group if
you are part of a group of companies.
4.2.5 Please include, where appropriate, continuation sheets and any supporting
documents, marking clearly on all enclosures the name of your company and
the number of the question to which they refer.
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4.3 Point of Contact
If applicants require clarification on any matters on the PQQ, please send your
question in writing or by email to the contact name below:
Contact Name : John Smith
Address : Corporate Procurement
Room 201, 2nd Floor
Kings House
Hove BN3 2SR
Email : John.Smith@brighton-hove.gov.uk
Phone : 01273 291391
Fax : 01273 291247
No other persons are authorised to discuss the content of this document or
the substance of the tender on behalf of the Council.
4.4 PQQ questions
4.4.1 Any questions you may have regarding this PQQ should be forwarded in
writing either by email or letter to the point of contact shown in Section 4.3
above. Tenderers should endeavour to submit their questions by: 12.00 on
Wednesday 9 March 2011.
4.4.2 All questions submitted will be made anonymous and these together with the
Council‟s response to each question will be sent to all contractors expressing
an interest in applying at least five days prior to the PQQ closing date.
4.5 PQQ Return
4.5.1 Completed PQQ‟s and supporting documents (i.e. financial accounts, etc.)
must be returned to the address indicated in Section 4.3 above by no later
than 17.00 on Monday 21 March 2011. PQQs received after this closing
deadline will not be considered and will be returned to the tenderer.
4.5.2 Tenderers are requested to submit TWO (2) completed and signed hard
copies of their PQQ and ONE copy on electronic media e.g. CD, DVD,
memory stick.
4.5.3 Tenderers are required to limit the amount of marketing material submitted
with the PQQ to that which is only directly relevant to the questions set in the
PQQ.
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5. PQQ Evaluation
5.1 The Council will evaluate responses on the basis of the ownership, economic
and financial standing, and technical or professional ability of potential
tenderers. Any tenderer invited to tender based upon information provided in
a PQQ does not imply any acceptance by the Council as to the tenderer‟s
ownership, economic or financial standing, technical or professional ability to
carry out the subject of the contract.
5.2 As a result of the information received in response to this PQQ, tenders will
only be invited from organisations that pass the evaluation of their respective
PQQ.
5.3 References will be requested from tenderers‟ current clients and the absence
of references may have a critical influence in the selection process as will any
other missing information.
5.4 Selection for ITT shortlist will be based on but not limited to, the following
specific criteria (not in any order of importance):
Section Sub Criteria Assessment Weighting
Section
6 Organisation details Pass/Fail
7 Organisation Structure Pass/Fail
8 Conflict of Interest Pass/Fail
9 Financial Information Pass/Fail
10 Insurances Pass/Fail
11 Technical & Assessed 60%
Professional Capability
(as below)
11.1 Technical Assessed 40%
11.2 Experience Assessed 10%
11.3 Similar Contracts Assessed 10%
11.4 Sub contractors Information only
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11.5 Sub contractors Information only
11.6 Complaints and Information only
Contingency Plans
11.7 Organisation History
11.7.1 Information only
11.7.2 Information only
11.7.3 Information only
11.7.4 Information only
11.8 Council Supply Information only
12 References Pass/Fail
13 Health & Safety Pass/Fail
14 Inclusion & Diversity Pass/Fail
15 Sustainability Assessed 15%
16 Quality Assurance Assessed 25%
17 Freedom of Information Information only
18 Declaration Pass/Fail
5.5 Providers should complete or provide a response to all questions and sections
in the PQQ. Where responses from potential tenderers are not provided or
where the response does not pass the "Pass/Fail" criteria (as shown above)
the provider‟s PQQ will be excluded from further consideration.
Within the PQQ the Council has requested information marked „„Information
only‟‟ – this information will not be scored or subject to the „‟Pass/Fail‟‟ criteria.
5.6 Retention of Information
5.6.1 At least one copy of each potential tenderer‟s completed PQQ will be retained
by the Council.
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5.7 Freedom of Information
5.7.1 In accordance with the obligations and duties placed upon public authorities
by the Freedom of Information Act 2000 (the „FoIA‟), all information submitted
to the Council may be disclosed in response to a request made pursuant to
the FoIA.
5.7.2 In respect of any information submitted by Tenderer that it considers being
commercially sensitive the Tenderer should set out the following information
in Section 17 of this PQQ:
1. clearly identify such information as commercially sensitive;
2. explain the potential implications of disclosure of such information; and
3. provide an estimate of the period of time during which the Tenderer
believes that such information will remain commercially sensitive.
5.7.3 Where a Tenderer identifies Information as commercially sensitive, the
Council will endeavour to maintain confidentially. Tenderers should note,
however, that, even where information is identified as commercially sensitive,
the Council might be required to disclosed such information in accordance
with the FoIA. Accordingly the Council cannot guarantee that any information
marked „commercially sensitive‟ will not be disclosed.
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6 Organisation Details
6.1 Please use the table below to provide your organisation‟s details
Organisation or Company
Name:
Address Line 1:
Address Line 2:
Town/City:
Postal Code:
Phone Number:
Email Address:
Web site Address:
Date Founded:
Company Registration Number:
Charities or Housing
Association or other registration
number (if applicable)
Please specify registering body:
Date of registration:
Registered address (if different
from above)
VAT Registration number:
Please provide your Unique Tax
Reference Number (formerly
CIS Tax Certificate):
Legal Status e.g. Plc, Ltd,
Charity, Sole Trader, etc
Has the organisation traded Yes/No (delete as appropriate)
under any other names
Does the organisation
have any outstanding Yes/No (delete as appropriate)
legal actions against it?
If yes please provide details
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6.2 Please provide details of the person that the Council should contact regarding
your reply to this PQQ.
Full Name:
Job Title:
Phone Number:
Fax Number:
Address:
Email:
7 Organisation Structure
7.1 Outline the management structure of your organisation, on a separate sheet,
with specific details of management levels, highlighting the experience and
qualifications of the principal managers who would be employed in providing
this contract.
7.2 Please give below, the address of the office responsible for providing this
contract for the Council:
Address Line 1:
Address Line 2:
Town/City:
Postal Code:
7.3 Please give details below of any Parent or Subsidiary Company(s) associated
with your organisation.
Company Name 1:
Address Line:
Town/City:
Postal Code:
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Company Name 2:
Address Line:
Town/City:
Postal Code:
Company Name 3:
Address Line:
Town/City:
Postal Code:
8. Conflict of Interest
8.1 Do any of your senior managers or any
employee who would be directly involved with
the proposed provision of this contract have Yes/No
any relatives who are, or have in the last five (delete as appropriate)
years been employed by the Council or are or
have been elected Members of the Council?
If „yes‟, please give details here.
8.2 Does your organisation have any
association (either directly or indirectly) with Yes/No
any member or employee of the Council? (delete as appropriate)
If „yes‟, please give details here.
8.3 Have any of the senior members of your
organisation (for example a sole trader,
partner, director or company secretary) been Yes/No
involved in any firm which has been liquidated (delete as appropriate)
or gone into receivership?
If „yes‟, give details here.
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9. Financial Information
9.1 Please provide a copy of your
organisation‟s audited accounts for the last
three years on electronic media e.g. CD, DVD
or memory stick
9.2 Please provide a statement of your
organisation‟s turnover, Profit & Loss and cash
flow position for the most recent period of Information attached?
trading (or part year if full year not applicable)
and an end period balance sheet where this
information is not available in an audited form
Year:……………..
£ ………………….
9.3 What was your organisation‟s turnover in
the last three years specifically in the provision
of the works, goods and/or services required by Year:……………..
the Council
£…………………..
Year:…………….
£ …………………
9.4 If your organisation is a subsidiary of a
group the information requested above is
required for both the subsidiary and ultimate
parent company. Where a consortium or
association is proposed the information is
requested for each member company. Parent Yes/No
company and/or other guarantees of (delete as appropriate)
performance and financial standing may be
required if considered appropriate. Please
provide confirmation of your organisation‟s
willingness to arrange for a guarantee or a
performance bond.
9.5 Please provide the name and address of
your organisation‟s banker
9.6 Has your organisation met the terms of its
Yes/No
banking facilities and loan agreements (if any)
(delete as appropriate)
during the past year?
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9.7 If the answer to the above is No please
state what were the reasons, and what has
been done to put things right
9.8 Has your organisation met all its obligations
Yes/No
to pay its creditors and employees during the
(delete as appropriate)
past year?
If the answer to the above question is No,
please explain why not:
e-Procurement Section
9.9 Does your organisation have the facility to Yes/No
receive Electronic orders? (delete as appropriate)
9.10 Does your organisation have the facility to Yes/No
create Electronic Invoices? (delete as appropriate)
9.11 Does your organisation currently use
Yes/No
punch-out‟s, electronic catalogues or electronic
(delete as appropriate)
marketplaces?
10. Insurance
10.1 The minimum covers required by the Council are:
Public Liability £10 million Yes/No
Employers Liability £10 million Yes/No
Professional Indemnity £1 million Yes/No
Please confirm if you currently hold these levels of insurance cover.
Please delete the relevant boxes above.
**Copies of all the above insurance policies must be included in this
submission with accounts.
10.2 If you do not currently have the required level of insurance cover please
confirm that your organisation is prepared to meet and maintain the level of
cover required by the Council for the duration of the contract if awarded.
Please tick the relevant box
Yes/No (delete as appropriate)
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11. Technical & Professional Capability
11.1 What resources does your organisation have to provide these services?
i.e. please provide all details of staff, vehicles, equipment, etc on a separate
sheet (clearly identifying the question reference number).
11.1.1 Please provide details of all prohibitions made by VOSA on your PCV fleet in
the last two years;
Registration Seating Date of Immediate/ Reason for prohibition
No capacity Notice Delayed
11.1.2 Please provide details of PCV annual test results over the last two years;
Number First time Pass Fail Prohibition on test
presented pass rectified at
station
(PRS)
11.1.3 Please provide details of all defects identified by the local Council Licensing
Department on your taxi fleet in the last twelve months;
Registration Seating Date of Nature of defect
No capacity defect
identified
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11.1.4 Please tick the appropriate statement in relation to your vehicle maintenance
regime;
The organisation undertakes its own “in house” maintenance; Yes/No
The organisation has an external contract for its vehicle maintenance; Yes/No
The organisation has a mix of in house and external provision; Yes/No
11.1.5 Please confirm that you have a daily first use check system for all vehicles;
Yes/No (delete as appropriate)
11.1.6 Please give dates of any Traffic Commissioner enquiries that have been
undertaken in relation to your company in the last 5 years;
Yes/No (delete as appropriate)
11.1.7 Please confirm that your taxis receive an independent safety check at no
more than 3 monthly intervals;
Yes/No (delete as appropriate)
11.1.8 Please confirm that your PCV vehicles are serviced in line with the
requirements of your Operator‟s Licence;
Yes/No (delete as appropriate)
11.1.9 Please complete the following details;
This section is not part of the quality assessment:
Please complete the following table to indicate the vehicles you will have available to
undertake contracts for which you have tendered.
Passenger Seating Total Number of Non Total Number of
Capacity Wheelchair Accessible Wheelchair Accessible
Vehicles which will be Vehicles which will be
available daily available daily
4
5-7
8
9-16
17-21
22-35
36-57
57+ Single Deck
57 + Double Deck
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OPERATOR / TAXI LICENCE DETAILS:
PCV OPERATOR LICENCE DETAILS :
Licence Number (Where than one licence is held, please give full details)
Date Issued
Valid Until
Names which appear on this licence
Name of Traffic Manager and hours they are employed each week
No of Vehicles authorised
No of Discs held
Registered Operating Centres
TAXI LICENSING DETAILS:
Hackney - licensing district
licensing ref
Private Hire - licensing district
licensing ref
11.2 Please outline your organisation‟s experience in undertaking this type of
transport service.
11.3 Give details of any other similar contracts including local authority or other
public bodies (and charity organisations) any other relevant contracts
currently being undertaken by your organisation.
11.4 Please provide a statement of any of the work which you intend to sub-
contract to another person or organisation or company, identifying the sub-
contractor and the relevant works to be sub-contracted expressed both by
value and proportion of contract sum, (i.e. %).
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11.5 Please confirm that any sub-contractor you have identified or intend to identify
will comply with the requirements and standards set out in this PQQ and
Service Specification. Please note that the Council reserves the right at any
time in the procurement process to seek evidence of this.
11.6.1 Do you have a written contingency plan that your organisation would put in
place to ensure delivery of service in the event of:
a) a vehicle breakdown;
b) an absent Driver or Passenger Assistant;
c) in the event of severe weather conditions;
Yes/No (delete as appropriate)
If you do not have a contingency plan for service delivery, please confirm that
your organisation will develop/implement one if the organisation is awarded a
contract/s;
Yes/No (delete as appropriate)
11.6.2 Please confirm that your company undertakes the following best practice in
relation to complaint handling;
(delete as appropriate)
Complaints are logged/recorded when they are received; Yes/No
Complaints are acknowledged and investigated; Yes/No
Complainants are provided with an appropriate response; Yes/No
BHCC are notified of complaints that are made in relation
to their contracted Services; Yes/No
If you do not have a complaints procedure please confirm
that your organisation will develop/implement one if the
organisation is awarded a contract/s; Yes/No
11.7 In the last three years has your organisation:
11.7.1 Had a Contract terminated or been refused the opportunity to re-tender for a
contract?
Yes/No (delete as appropriate)
11.7.2 Been successfully sued for breach of Contract?
Yes/No (delete as appropriate)
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11.7.3 Withdrawn from a contract before the agreed completion date?
Yes/No (delete as appropriate)
11.7.4 Do you have any pending court cases?
Yes/No (delete as appropriate)
If you answer YES to any of the above please provide details on a separate
sheet marked clearly with the question number.
11.8 Are you an existing or previous supplier to the Council? If so please indicate
the scope of the services that you provide or have provided and the duration
of the relationship along with details of your primary council contact using the
table below?
BHCC Existing or Length of BHCC Contact Scope of
Department Historical Relationship Services
Relationship?
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12. References
12.1 Please provide details of three references with which you have had a contract
of a similar size and scope as that proposed by the Council within the last
three years, two of which must be current. If you have a current contract with
the Council, the Council reserves the right to use this as one of the
references.
Reference 1 Reference 2 Reference 3
Name
Organisation
Contract
name
Scope of
contract
Title
Address
Tel. No.
Fax No.
Email
Address
Contract
length
Annual
Contract
Value
Total
Contract
Value
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13. Health & Safety
13.1 Is it your policy to require your staff to receive training on health and safety?
Yes/No (delete as appropriate)
13.2 Within the last five years, has your company been subject to any
prosecutions, infringement notices or other actions by the Health and Safety
Executive or Environment Agency in respect of any breach or suspected
breach by your company of health and safety or environmental or equivalent
legislation? If ‟yes‟, please enclose full details here of the nature of the notice
or action (etc.) and of any remedial steps subsequently taken by your
organisation.
Yes/No (delete as appropriate)
Please note that we may check the prosecutions and notices databases. A
prosecution or enforcement notice will not automatically disbar a potential
tenderer from working for the Council. However failure to disclose such facts
may be taken as an indication of the unsuitability of that potential tenderer.
13.3 Responsibility & Structure
13.3.1 Please state the name and position of the person with overall responsibility for
health and safety in your organisation together with details of experience and
any relevant qualifications.
Name
Position in
Organisation
13.3.2 Please state the name and position of the person (if different to above)
appointed to provide health and safety advice as required by Regulation 7 of
the Management of Health & Safety Work Regulations 1999, together with
details of experience and any relevant qualifications.
Name
Position in
Organisation
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13.3.3 How many persons does your organisation normally employ?
13.3.4 Does your organisation (not individuals within it) have current membership of
any trade associations, safety organisations, registration with or accreditation
by any accrediting bodies, for example CHAS [Contractor Health & Safety
Scheme] or equivalent?
Yes/No (delete as appropriate)
13.3.5 If the answer is yes, provide details, using full names of associations, bodies
and any applicable registration number. Please do not use abbreviations.
13.3.6 It is a policy of the Council that all contractors must be registered and
compliant under the CHAS scheme. Should the company be shortlisted for
this tender it will become a condition of the contract that the tenderer obtains
CHAS approval and registration and maintain this registration for the life of the
contract.
Do you agree to this condition?
Yes/No (delete as appropriate)
Please visit the CHAS web site www.chas.gov.uk and on the home page click
on the prompt “To access the CHAS application forms and standards click
here”. You can select the relevant form to download and print off. Send the
completed form(s), together with any supporting documentation, to the
following address:
CHAS
Safety Department
Merton Civic Centre
London Road, Morden
Surrey, SM4 5DX
If you do not have access to the internet or have any further questions please
call the CHAS administrator on 0208 545 4858/ 3838
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13.3.7 Please complete the following table in respect of accidents and dangerous
occurrences as set out below.
Year Fatal Major Non- Dangerous Reportable Near
Injury or Reportable Occurrences ill-health Misses
“Over 3-
Day”
This year
Last year
Year
before last
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14. Inclusion & Diversity
14.1 Is it your policy as an employer to comply
with your statutory obligations under UK and EU
equal opportunities/discrimination legislation and
all Codes of Practice in relation to employees (or YES/NO
equivalent legislation or comparable codes or (delete as appropriate)
statutory guidance issued under equivalent
legislation which applies in the countries in
which your company employs staff)?
14.2 Is it your practice not to discriminate
directly or indirectly on the grounds of colour,
race, nationality, ethnic origin, sex or sexual
orientation, marital status, religion or belief, age YES/NO
or disability in relation to your everyday dealings (delete as appropriate)
with your employees and in relation to decisions
to recruit, select, remunerate, train, or promote
employees?
14.3 Does your organisation have policies in
YES/NO
place relating to equal opportunities,
(delete as appropriate)
discrimination and harassment?
14.4 Does your organisation have systems in YES/NO
place to monitor harassment in the work place? (delete as appropriate)
14.5 Does your organisation have a policy or
YES/NO
procedure in place to deal with alleged
(delete as appropriate)
harassment incidents?
14.6 In the last three years, has any adverse
finding been made against your organisation by
an Employment Tribunal, Employment Appeal
YES/NO
Tribunal or any court, (or in comparable
(delete as appropriate)
proceedings in any other jurisdiction) in relation
to any claim made by your employees, former or
potential employees?
If the answer the question above is yes please
give details
14.7 In the last three years has your
organisation been the subject of formal YES/NO
investigation by any statutory body in relation to (delete as appropriate)
your employees?
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If the answer to the above question is yes
please provide details of the relevant statutory
body which investigated, including any adverse
finding against your organisation (if appropriate)
and what steps your organisation has taken as a
result of any such investigation and/or finding?
14.8 Is your policy relating to equal opportunities
and discrimination set out in:
14.8.1 Instructions to those concerned with
YES/NO
recruitment, selection, remuneration, training
(delete as appropriate)
and promotion?
14.8.2 Documents available to employees,
YES/NO
recognised trade unions or other representative
(delete as appropriate)
groups of employees?
14.8.3 Recruitment advertisements or other YES/NO
literature? (delete as appropriate)
14.9 Are your staff with supervisory/managerial
responsibilities required to receive training on YES/NO
equal opportunities, discrimination and (delete as appropriate)
harassment issues
14.10 Do you observe and comply with the
Equalities Act 2009 which makes it unlawful for
YES/NO
employers to unfairly discriminate in the
(delete as appropriate)
provision of goods, services or employment
opportunities?
14.11 Does your organisation carry out equal
opportunities monitoring? YES/NO
(delete as appropriate)
If the answer to the above question is yes, which
categories does your organisation use for
monitoring your workforce and applicants for
employment?
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TUPE SECTION
14.13 Does your organisation recognise trade
YES/NO
unions or other representative groups of
(delete as appropriate)
employees?
14.14 Has your organisation had experience of
YES/NO
transferring staff under TUPE and relevant
(delete as appropriate)
Public Sector Codes of Practice?
If the answer to the question above is yes
please give details
14.15 Has your organisation had experience of
YES/NO
providing comparable pensions for transferring
(delete as appropriate)
staff to or from other providers?
14.16 If the answer to the question above is yes
please provide details of your pension
scheme(s).
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15. Sustainability
15.1 Does your organisation have a board or
YES/NO
staff member with specific responsibility for
(delete as appropriate)
environmental/sustainability matters?
15.2 Does your organisation have an YES/NO
environmental/sustainable policy? (delete as appropriate)
15.3 Has your organisation an environmental YES/NO
management system in place? (delete as appropriate)
YES/NO
15.4 Does your organisation hold EMAS?
(delete as appropriate)
15.5 Does your organisation hold ISO14000 / YES/NO
14001? (delete as appropriate)
15.6 In the last three years has your
organisation been subject to any court YES/NO
proceedings related to breaches of (delete as appropriate)
environmental legislation?
If the answer to the above question is yes
please provide details and what steps your
organisation has taken as a result of that
finding?
15.7 Does your organisation have any
sustainability initiatives material to the contract YES/NO
such as an action plan to reduce the use of (delete as appropriate)
fuel and vehicle emissions, i.e. CO2, etc.?
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16. Quality Assurance
16.1 Does your organisation have ISO
YES/NO
9000 or equivalent? (if yes please
(delete as appropriate)
provide a copy of the certificate)
16.2 If the answer to the above is no, is
YES/NO
the organisation actively pursuing
(delete as appropriate)
ISO9000 Certification (or equivalent)?
16.3 Target date for certification
16.4 Please detail the services covered
by registration
16.5 Do you have Investors in People YES/NO
(IIP) or equivalent? (delete as appropriate)
16.6 If the answer to the above is no, is
YES/NO
the organisation actively pursuing IIP
(delete as appropriate)
accreditation or equivalent?
16.7 Target date for certification
16.8 What other quality
awards/qualifications does the
organisation have relevant to the Service
Overview?
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17. Freedom of Information
17.1 In accordance with 5.7, please submit your response below.
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18. Declaration
18.1 I confirm that the information supplied is truthful and accurate and I have
authority on behalf of the organisation to make this declaration. I understand
that any information which is subsequently to be found to be inaccurate or not
factual may preclude my organisation from this and any future tender with the
Council.
18.2 If a contract has been entered into, which relied on the truthfulness of the
information supplied and this subsequently shown to be inaccurate, then the
contract may become invalid. Notwithstanding any other legal remedies the
Council reserves the right to terminate any such contract and to recover any
costs and expenses associated with the tendering letting and re-letting of the
contract.
Signed for and on behalf of
the Organisation:
Signed:
Position/Status in the
Organisation:
Organisation‟s name:
Organisation‟s address:
Postcode:
Telephone No:
Email:
Date:
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