Oak Meadow GOLF CLUB
SERVICES AVAILABLE YOUR HOME FOR CORPORATE GOLF
AND BUSINESS MEETINGS IN 2009.
FULL S ERV ICE GOLF OUTING
Let our staff of professionals organize
Oak Meadow views outings and events Oak Meadow Golf Club is currently
and conduct a memorable golfing
as an opportunity to “showcase” our accepting reservations for outings and
experience for your customers or clients.
facility to those who might otherwise not events for the 2009 season. If you are a
MEET IN G S PA CE have the chance to visit the club. We do first time outing or event planner, don’t
Our beautiful clubhouse can comfortably everything possible to ensure your worry. Our team of professionals are
accommodate over 200 people.
guests leave with excellent memories of experts in event management and can
the course, facility, food and beverage, walk you through the entire process.
FULL S ERV ICE DIN ING
staff, and the event itself. It is our Affordable packages are available to
Our chefs are ready to prepare a feast for
accommodating nature; outstanding make your event one to remember.
your special event. Enjoy the finest in
dining before, during, or after your event. facilities and golf course that will ensure Contact Michael Strain, General Manager
your event will be a “huge” success. for information on pricing and choices.
OUTS IDE CA TERING
Already have your event scheduled Oak Meadow
elsewhere? That’s ok. We can deliver! GOLF CLUB
11505 Browning Road Evansville, IN 47725 Tel 812.867.1900 Fax 812.867.4521 WWW.OAKMEADOWGC.COM
Information Technology Solutions
OAK MEADOW GOLF CLUB
2009 GROUP PLAY PACKAGES
Oak Meadow offers affordable golf and
banquet packages available to meet your
FACILITIES individual needs and any budget size.
18-Hole Championship Course
Our golf course offers some of the most
Complete Banquet Facilities
picturesque scenery in the Tri-State area
On Course Refreshments
with holes meandering through valleys and
Extensive Golf Shop Selection tree lined fairways.
Modern Golf Car Fleet
Locker and Shower Facilities The service our staff provides turns your
Driving Range / Learning Center event into an attention grabbing round of
great fun for your guests.
Pavilion Tent with Seating
Tee times or Shotguns Available
At Oak Meadow Golf Club, corporate outings The goal of Oak Meadow Golf Club is to
Starters and Player Assistants
and events are an important part of our provide a premier golf experience that suits
business. The staff at Oak Meadow is all your expectations including unparalleled
dedicated to providing a high quality golfing service, impeccable course conditions, PGA
experience, and we feel it is our job to make instruction, high quality food and beverages,
Scorecards and Cart Signs
yours easier. and an outstanding variety of optional
Rules Sheet Provided
One reason you are probably looking to host services to add a “touch of class” to your
your event at Oak Meadow is our renowned golf event.
O P T I O N A L E X T R AS
course designed by Ken Killian. But there is A successful golf outing or business meeting
more to a great event than a fantastic golf can not only show your appreciation to your
Hole-in-One Insurance Setup
course. The service that a club provides is a customers or clients, but also serve as a
Gift Certificates Available
key part of turning a golf event into a winner for powerful marketing tool, staff appreciation
both players and organizers. day, company morale booster, or even as a
Because of that reason, our staff at Oak highly effective way to raise funds.
Meadow strives to customize events based on We invite you to review the following price
your very special and individual needs. We are structures and guidelines. Congratulations
flexible with regard to size of groups and can on taking the first step necessary to ensuring
handle double shotguns of up to 288 players. the paramount success of your event.
OAK MEADOW GOLF CLUB
PACKAGE OPTIONS AND PRICING
Corporate outings and events are encouraged
to register their event on Mondays. You may
GOLF CARS host your event on Tuesday - Friday afternoons
for a premium fee. Groups of 24 or less will
Golf cars are mandatory and
only be considered for weekend play.
included in the entry fee. Groups
requiring more than 50 golf cars SHOTGUNS
must pay a $15 rental fee per All morning shotguns will start no earlier than
golf car leased. 8:00 a.m. All afternoon shotguns will start no
earlier than 12:30 p.m. unless approved by the
In the interest of pace of play, all
The tournament entry includes golf course fees, golf car rental, guest fees, use of locker room
formats must be approved by the
facilities, practice range, putting green, sponsorship sign placement and removal, all tournament
General Manager. Scramble or services, preparations of scorecards, cart signs, score sheets, scoring, and closing remarks.
select drive formats are
GROUP PACKAGES FOOD AND BEVERAGE
All members of your event shall
Monday Outing (less than 72 players) ½ Turkey & ½ Ham Sandwich
adhere to the Oak Meadow dress Pasta Salad
$32 per player entry fee Pickle Spear
code policy. Collared shirts are Chips and Cookie
required. No denim allowed. Monday Outing (more than 72 players) THE BRASSIE.........................................$12.95
Pulled Pork Sandwich
$30 per player entry fee Baked Beans
Chips and Brownies
Tuesday - Friday (less than 72 players)
Formal booking of your event is THE MASHIE..........................................$12.95
$35 per player entry fee Grilled Chicken Breast
not complete until a signed
contract and $200 deposit are Potato Salad
Tuesday - Friday (more than 72 players) Chips and Fresh Pie
received by Oak Meadow. $32 per player entry fee
Lemonade & Iced Tea Included
Fruit Salad additional $1.50
For information on any of our Saturday and Sunday (24 player maximum)
services or to register your event $40 per player entry fee
please email: GOLF CLUB
*Food and beverage options available for additional fee
*Indiana state sales tax + 18% gratuity are applied 11505 Browning Road
Director of Golf Evansville, IN 47725
firstname.lastname@example.org Fax 812.867.4521
OAK MEADOW GOLF CLUB
TERMS AND CONDITIONS
A minimum of 16 golfers is required for all events. All reservations for group play are booked tentatively on a
“space available” basis. Once a deposit is received, the requested date will be confirmed as booked.
In order to implement a smooth and organized tournament, it is required that group planners submit their typed
pairings three days in advance. This allows Oak Meadow time to prepare cart signs and scorecards.
Oak Meadow Golf Club is a soft spike only facility. Collared shirts and appropriate slacks or walking shorts shall
be worn on the course. Blue jeans are unacceptable at all times. All players must have their own set of clubs.
Failure to adhere to the dress code will result in removal from the event by the Oak Meadow professional staff.
Events will be played unless conditions are life threatening and suspension of play is necessary. In the event
your event is cancelled due to extended weather delays, your event will be rescheduled and fees will be credited
towards your next event date. Completion of 9 holes by all players will result in a completed event.
PACE OF PLAY
Oak Meadow reserves the right to monitor pace of play and make adjustments as needed. Our pace of play
policy requires each group to finish in no more than 4 and ½ hours. Player assistants shall be permitted to ask
guests who do not keep proper pace of play to move forward to ensure the enjoyment of all event players.
GOLF CAR LIABILITY
Oak Meadow Golf Club will not be held liable for injury or damage to any persons or property that may arise in
the event of a cart-related accident. Also, the group agrees to reimburse Oak Meadow Golf Club for fair value of
any damages or losses caused to property, to third persons or to the property of a third person by the Group’s
guests or invitees. Any damages will be appraised and reimbursement made prior to departure. Oak Meadow
Golf Club does not accept responsibility for any item left unattended in any event space or public area. All
operators of golf cars must be at least 16 years of age and have a valid driver’s license.
Guests are expected to play within the USGA Rules and Guidelines while on the golf course. Repairing ball
marks, raking bunkers, replacing fairway divots and leaving the course in the appropriate condition following play
is expected. Please convey to all participants that Oak Meadow Golf Club will monitor course etiquette and take
corrective action as needed.
All final numbers for Golfers must be submitted 8 days prior to the event date. Food and Beverage numbers
must be submitted 3 days prior to outing date. The group will be billed for final guarantee should actual numbers
drop below expected number. Should there be additional invitees for the F&B function, the group will be charged
at the established per person rate for all other attendees.
FOOD AND BEVERAGE
Oak Meadow Golf Club does not permit the importing of food, coolers, and/or alcoholic beverages. Oak Meadow
is a licensed and insured vendor and our staff distributes all alcoholic and non-alcoholic beverages in accordance
with Indiana applicable rules and regulations. Oak Meadow does not allow the transportation of alcoholic
beverages served at our facility to leave our property at any time. At times, and at the approval of the General
Manager, donated products from licensed vendors may be brought on property.
PAYMENT OF SERVICES
Company check, cash and all major credit cards are accepted as payment. Full payment must be received by
Oak Meadow Golf Club no later than 5 days following completion of event.
Only one representative from the outing will be designated as the contact agent of the group working with our
facility. Each group will be assigned a member from the Professional Staff and Food and Beverage department.
All communication involving the outing details should take place with the group’s assigned delegate.
Each group will be charged applicable state sales tax on all purchases at the Club. Food and beverage items will
also include an 18% gratuity on all purchases associated with the event.
OAK MEADOW GOLF CLUB
FACILITY USE AGREEMENT
A $200 deposit is required and must accompany all signed facility use agreements.
If, after confirmation of these arrangements, you should find it necessary to cancel your scheduled function, the
following cancellation policy will apply:
31 days or more prior to event No Penalty
14 – 30 days prior to event $200 Deposit Forfeited
13 days or less prior to event $200 Deposit Forfeited and 50% of estimated charges
All cancellations must be made in writing – fax notification and email are both acceptable forms of cancellation.
Billing arrangements for all Outings/Events must be made in accordance with Oak Meadow Golf Club’s policies.
The following constitutes our payment policies:
Deposit: $200 due upon contract signing
Balance of Charges: Due and payable within 5 days of completion of event
*Any residual balances are then due and payable at the conclusion of the month in which the event was held.
Credit card information must be provided as a form of guarantee. Any accounts receivables, as approved by the
General Manager, must be paid within 30 days of the event date. Any amount remaining unpaid after the billing
period is subject to a late fee of 2% per month of the unpaid balance.
This form is subject to the terms and conditions outlined within this agreement. If these arrangements meet your
approval, please sign and return this booking agreement to Oak Meadow Golf Club with the appropriate Credit
Card information and deposit amount. If the signed agreement and deposit are not received, the outing space
will be automatically released for resale.
NAME OF EVENT: NUMBER OF PLAYERS:
DATE OF EVENT: STARTING TIME:
TOURNAMENT COORDINATOR: COMPANY NAME:
WORK: CELL: EMAIL: FAX:
MAILING ADDRESS: CITY/STATE/ZIP:
I have received a copy of the Oak Meadow Golf Club Outing/Event terms and conditions and agree to the terms
and conditions provided therein. My signature and deposit constitutes my acceptance of this contract and
financial responsibility for all charges incurred in connection with this event. I understand a guaranteed number
for both Golf and Food and Beverage must be confirmed in accordance with the advance notification guidelines.
Organization Representative Date
Group Name Oak Meadow