Docstoc

Oak Meadow GOLF CLUB

Document Sample
Oak Meadow GOLF CLUB Powered By Docstoc
					                                                Oak Meadow GOLF CLUB




SERVICES AVAILABLE                                                     YOUR HOME FOR CORPORATE GOLF
                                                                       AND BUSINESS MEETINGS IN 2009.
  FULL S ERV ICE GOLF OUTING
  Let our staff of professionals organize
                                                                 Oak Meadow views outings and events           Oak Meadow Golf Club is currently
  and conduct a memorable golfing
                                                                 as an opportunity to “showcase” our           accepting reservations for outings and
  experience for your customers or clients.
                                                                 facility to those who might otherwise not     events for the 2009 season. If you are a

  MEET IN G S PA CE                                              have the chance to visit the club. We do      first time outing or event planner, don’t
  Our beautiful clubhouse can comfortably                        everything   possible   to    ensure   your   worry.   Our team of professionals are
  accommodate over 200 people.
                                                                 guests leave with excellent memories of       experts in event management and can

                                                                 the course, facility, food and beverage,      walk you through the entire process.
  FULL S ERV ICE DIN ING
                                                                 staff, and the event itself.     It is our    Affordable packages are available to
  Our chefs are ready to prepare a feast for
                                                                 accommodating       nature;    outstanding    make your event one to remember.
  your special event. Enjoy the finest in
  dining before, during, or after your event.                    facilities and golf course that will ensure   Contact Michael Strain, General Manager

                                                                 your event will be a “huge” success.          for information on pricing and choices.
  OUTS IDE CA TERING
  Already have your event scheduled                                                                                     Oak Meadow
  elsewhere? That’s ok. We can deliver!                                                                                             GOLF CLUB




11505 Browning Road Evansville, IN 47725    Tel 812.867.1900   Fax 812.867.4521                                WWW.OAKMEADOWGC.COM
                                  Information Technology Solutions
                                                                    OAK MEADOW GOLF                                       CLUB



                                  2009 GROUP PLAY PACKAGES
                                                                                           Oak Meadow offers affordable golf and
                                                                                           banquet packages available to meet your

FACILITIES                                                                                 individual needs and any budget size.

18-Hole Championship Course
                                                                                           Our golf course offers some of the most
Complete Banquet Facilities
                                                                                           picturesque scenery in the Tri-State area
On Course Refreshments
                                                                                           with holes meandering through valleys and
Extensive Golf Shop Selection                                                              tree lined fairways.
Modern Golf Car Fleet

Locker and Shower Facilities                                                               The service our staff provides turns your

Driving Range / Learning Center                                                            event into an attention grabbing round of
                                                                                           great fun for your guests.
Pavilion Tent with Seating



SERVICES
Tee times or Shotguns Available
                                  At Oak Meadow Golf Club, corporate outings           The goal of Oak Meadow Golf Club is to
Starters and Player Assistants
                                  and events are an important part of our              provide a premier golf experience that suits
Computerized Scoring
                                  business.       The staff at Oak Meadow is           all your expectations including unparalleled
Professional Scoreboard
                                  dedicated to providing a high quality golfing        service, impeccable course conditions, PGA
Registration Tables
                                  experience, and we feel it is our job to make        instruction, high quality food and beverages,
Scorecards and Cart Signs
                                  yours easier.                                        and an outstanding variety of optional
Rules Sheet Provided
                                  One reason you are probably looking to host          services to add a “touch of class” to your
                                  your event at Oak Meadow is our renowned golf        event.
O P T I O N A L E X T R AS
                                  course designed by Ken Killian. But there is         A successful golf outing or business meeting
On-Course Contests
                                  more to a great event than a fantastic golf          can not only show your appreciation to your
Hole-in-One Insurance Setup
                                  course. The service that a club provides is a        customers or clients, but also serve as a
Gift Certificates Available
                                  key part of turning a golf event into a winner for   powerful marketing tool, staff appreciation
Instructional Clinics
                                  both players and organizers.                         day, company morale booster, or even as a
                                  Because of that reason, our staff at Oak             highly effective way to raise funds.
                                  Meadow strives to customize events based on          We invite you to review the following price
                                  your very special and individual needs. We are       structures and guidelines.        Congratulations
                                  flexible with regard to size of groups and can       on taking the first step necessary to ensuring
                                  handle double shotguns of up to 288 players.         the paramount success of your event.

                                                                                                     Oak Meadow
                                                                                                                   GOLF CLUB
                                                                              OAK MEADOW GOLF                                                     CLUB


                                       PACKAGE OPTIONS AND PRICING
                                                                                                COURSE AVAILABILITY
                                                                                                Corporate outings and events are encouraged
                                                                                                to register their event on Mondays. You may
GOLF CARS                                                                                       host your event on Tuesday - Friday afternoons
                                                                                                for a premium fee. Groups of 24 or less will
Golf cars are mandatory and
                                                                                                only be considered for weekend play.
included in the entry fee. Groups

requiring more than 50 golf cars                                                                SHOTGUNS
must pay a $15 rental fee per                                                                   All morning shotguns will start no earlier than
golf car leased.                                                                                8:00 a.m. All afternoon shotguns will start no
                                                                                                earlier than 12:30 p.m. unless approved by the
                                                                                                General Manager.
FORMATS

In the interest of pace of play, all
                                       The tournament entry includes golf course fees, golf car rental, guest fees, use of locker room
formats must be approved by the
                                       facilities, practice range, putting green, sponsorship sign placement and removal, all tournament
General Manager. Scramble or           services, preparations of scorecards, cart signs, score sheets, scoring, and closing remarks.
select drive formats are

recommended.



DRESS CODE
                                       GROUP PACKAGES                                                    FOOD AND BEVERAGE

                                                                                                         THE NIBLICK............................................$9.95
All members of your event shall
                                          Monday Outing (less than 72 players)                           ½ Turkey & ½ Ham Sandwich
adhere to the Oak Meadow dress                                                                           Pasta Salad
                                          $32 per player entry fee                                       Pickle Spear
code policy. Collared shirts are                                                                         Chips and Cookie
required. No denim allowed.               Monday Outing (more than 72 players)                           THE BRASSIE.........................................$12.95
                                                                                                         Pulled Pork Sandwich
                                          $30 per player entry fee                                       Baked Beans
                                                                                                         Potato Salad
CONFIRM ATION
                                                                                                         Chips and Brownies
                                          Tuesday - Friday (less than 72 players)
Formal booking of your event is                                                                          THE MASHIE..........................................$12.95
                                          $35 per player entry fee                                       Grilled Chicken Breast
not complete until a signed
                                                                                                         Baked Beans
contract and $200 deposit are                                                                            Potato Salad
                                          Tuesday - Friday (more than 72 players)                        Chips and Fresh Pie
received by Oak Meadow.                   $32 per player entry fee
                                                                                                                   Lemonade & Iced Tea Included
                                                                                                                     Fruit Salad additional $1.50
For information on any of our             Saturday and Sunday (24 player maximum)
services or to register your event        $40 per player entry fee
                                                                                                                          Oak Meadow
please email:                                                                                                                               GOLF CLUB
                                          *Food and beverage options available for additional fee
Michael Wolf
                                          *Indiana state sales tax + 18% gratuity are applied                                          11505 Browning Road
Director of Golf                                                                                                                       Evansville, IN 47725
                                                                                                                                       Phone 812.867.1900
oakmeadowpro@insightbb.com                                                                                                             Fax 812.867.4521
                                       OAK MEADOW GOLF                                            CLUB


TERMS AND CONDITIONS
RESERVATIONS
A minimum of 16 golfers is required for all events. All reservations for group play are booked tentatively on a
“space available” basis. Once a deposit is received, the requested date will be confirmed as booked.

TOURNAMENT PLANNING
In order to implement a smooth and organized tournament, it is required that group planners submit their typed
pairings three days in advance. This allows Oak Meadow time to prepare cart signs and scorecards.

DRESS CODE
Oak Meadow Golf Club is a soft spike only facility. Collared shirts and appropriate slacks or walking shorts shall
be worn on the course. Blue jeans are unacceptable at all times. All players must have their own set of clubs.
Failure to adhere to the dress code will result in removal from the event by the Oak Meadow professional staff.

WEATHER
Events will be played unless conditions are life threatening and suspension of play is necessary. In the event
your event is cancelled due to extended weather delays, your event will be rescheduled and fees will be credited
towards your next event date. Completion of 9 holes by all players will result in a completed event.

PACE OF PLAY
Oak Meadow reserves the right to monitor pace of play and make adjustments as needed. Our pace of play
policy requires each group to finish in no more than 4 and ½ hours. Player assistants shall be permitted to ask
guests who do not keep proper pace of play to move forward to ensure the enjoyment of all event players.

GOLF CAR LIABILITY
Oak Meadow Golf Club will not be held liable for injury or damage to any persons or property that may arise in
the event of a cart-related accident. Also, the group agrees to reimburse Oak Meadow Golf Club for fair value of
any damages or losses caused to property, to third persons or to the property of a third person by the Group’s
guests or invitees. Any damages will be appraised and reimbursement made prior to departure. Oak Meadow
Golf Club does not accept responsibility for any item left unattended in any event space or public area. All
operators of golf cars must be at least 16 years of age and have a valid driver’s license.

COURSE ETIQUETTE
Guests are expected to play within the USGA Rules and Guidelines while on the golf course. Repairing ball
marks, raking bunkers, replacing fairway divots and leaving the course in the appropriate condition following play
is expected. Please convey to all participants that Oak Meadow Golf Club will monitor course etiquette and take
corrective action as needed.

GUARANTEES
All final numbers for Golfers must be submitted 8 days prior to the event date. Food and Beverage numbers
must be submitted 3 days prior to outing date. The group will be billed for final guarantee should actual numbers
drop below expected number. Should there be additional invitees for the F&B function, the group will be charged
at the established per person rate for all other attendees.

FOOD AND BEVERAGE
Oak Meadow Golf Club does not permit the importing of food, coolers, and/or alcoholic beverages. Oak Meadow
is a licensed and insured vendor and our staff distributes all alcoholic and non-alcoholic beverages in accordance
with Indiana applicable rules and regulations. Oak Meadow does not allow the transportation of alcoholic
beverages served at our facility to leave our property at any time. At times, and at the approval of the General
Manager, donated products from licensed vendors may be brought on property.

PAYMENT OF SERVICES
Company check, cash and all major credit cards are accepted as payment. Full payment must be received by
Oak Meadow Golf Club no later than 5 days following completion of event.

OUTING COMMUNICATION
Only one representative from the outing will be designated as the contact agent of the group working with our
facility. Each group will be assigned a member from the Professional Staff and Food and Beverage department.
All communication involving the outing details should take place with the group’s assigned delegate.

GRATUITIES
Each group will be charged applicable state sales tax on all purchases at the Club. Food and beverage items will
also include an 18% gratuity on all purchases associated with the event.
                                       OAK MEADOW GOLF                                          CLUB


FACILITY USE AGREEMENT
DEPOSITS
A $200 deposit is required and must accompany all signed facility use agreements.

CANCELLATION
If, after confirmation of these arrangements, you should find it necessary to cancel your scheduled function, the
following cancellation policy will apply:

          31 days or more prior to event           No Penalty
          14 – 30 days prior to event              $200 Deposit Forfeited
          13 days or less prior to event           $200 Deposit Forfeited and 50% of estimated charges

All cancellations must be made in writing – fax notification and email are both acceptable forms of cancellation.

BILLING
Billing arrangements for all Outings/Events must be made in accordance with Oak Meadow Golf Club’s policies.
The following constitutes our payment policies:

          Deposit:                                 $200 due upon contract signing

          Balance of Charges:                      Due and payable within 5 days of completion of event

*Any residual balances are then due and payable at the conclusion of the month in which the event was held.
Credit card information must be provided as a form of guarantee. Any accounts receivables, as approved by the
General Manager, must be paid within 30 days of the event date. Any amount remaining unpaid after the billing
period is subject to a late fee of 2% per month of the unpaid balance.

CONFIRMATION
This form is subject to the terms and conditions outlined within this agreement. If these arrangements meet your
approval, please sign and return this booking agreement to Oak Meadow Golf Club with the appropriate Credit
Card information and deposit amount. If the signed agreement and deposit are not received, the outing space
will be automatically released for resale.



OUTING WORKSHEET
EVENT INFORMATION

NAME OF EVENT:                                                NUMBER OF PLAYERS:

DATE OF EVENT:                                                STARTING TIME:

TOURNAMENT COORDINATOR:                                       COMPANY NAME:

WORK:                          CELL:                          EMAIL:                         FAX:

MAILING ADDRESS:                                              CITY/STATE/ZIP:

I have received a copy of the Oak Meadow Golf Club Outing/Event terms and conditions and agree to the terms
and conditions provided therein. My signature and deposit constitutes my acceptance of this contract and
financial responsibility for all charges incurred in connection with this event. I understand a guaranteed number
for both Golf and Food and Beverage must be confirmed in accordance with the advance notification guidelines.



Organization Representative                                   Date



Group Name                                                                            Oak Meadow
                                                                                                    GOLF CLUB

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:3
posted:11/16/2011
language:English
pages:5