Mt. SAN ANTONIO COLLEGE REGULAR MEETING OF THE BOARD OF TRUSTEES Wednesday, September 24, 2003 MINUTES CALL TO ORDER The regular meeting of the Board of Trustees of Mt. San Antonio College was called to order at 6:30 p.m., on Wednesday, September 24, 2003. Trustees Baca, Chen Haggerty, Chyr, and Hall were present. Trustee Pacheco arrived at 6:55 p.m. STAFF PRESENT Christopher C. O'Hearn, President; David Grant; and Nancy M. Rice CLOSED SESSION The Board adjourned to Closed Session to discuss the following item: Conference with Labor Negotiator Mt. San Antonio College Negotiator, regarding Faculty Association, CSEA 262 and CSEA 651, Management and Confidential 1. PUBLIC SESSION The public meeting reconvened at 7:05 p.m. 2. INTRODUCTIONS AND RECOGNITION Trustee Pacheco and College President O'Hearn presented a Certificate of Appreciation to Pacific Palms Conference Center and Resort and CIMA Restaurant for their support of the College’s cultural and performing arts through their continued corporate sponsorship of the annual “Taste of” fund-raising event at Mt. SAC. Accepting the certificate on behalf of Pacific Palms and CIMA Restaurant were: Jeanine Stephens, Director of Food and Beverage, Roger Gamboa, Executive Chef, and James Bonan, Manager of Outlets. All the members of the Board of Trustees presented a Certificate of Lifetime Services to Karen Rogers in honor of her husband, Don Rogers, to recognize his long and dedicated association with Mt. San Antonio College. Mr. Rogers passed away July 4, 2003. Prior to his passing, Mr. Rogers had been an active member of the Foundation Board of Directors and Executive Committee for many years. President O'Hearn said he upheld the great tradition of Mt. San Antonio College. Also present to recognize and honor Don Rogers were members of the Foundation – Pat Rasmussen, Kevin Stapleton, Rosanne Bader, and Ann Savage. Mrs. Rogers introduced her two children, Katherine and Don, Jr., and commented that her husband had been an enthusiastic and devoted supporter of Mt. San Antonio College because he felt he had found his life’s path while attending the college. 3. APPROVAL OF MINUTES President O'Hearn asked that the following revision be made to the August 27 minutes: page 3, section C, second bullet, the first sentence should be changed to read, “At Monday’s Fall Opening Meeting, Professor Wellen gave a presentation explaining the role and responsibilities of the Academic Senate.” It was moved by Trustee Hall, seconded by Trustee Chen Haggerty, to approve the minutes of the regular meeting of August 27, 2003, as revised. Motion unanimously carried. 4. ACTION TAKEN IN CLOSED SESSION None. 5. PUBLIC COMMUNICATION Professor Nick Crow, Faculty Association Chief Negotiator for the past several years, spoke to the Board regarding the great change he sees in the College over the past year. According to Professor Crow, there is a spirit of cooperation, mutual respect, and trust between the faculty leadership and the top administration. He thanked the Board for its role in bringing Christopher O'Hearn to the College. Professor Crow added that the negotiation process dramatically improved when Vice President Frary became the College’s chief negotiator. Under President O'Hearn and Vice President Frary’s leadership, negotiations proved to be a constructive joint process with mutual respect and a focus upon the best interest of the college and its students. Trustee Pacheco concurred with Professor Crow’s positive comments concerning President O'Hearn and Vice President Frary. 6. REPORTS A. Becky Meza, Associated Students President, reported the following: The students’ Fall Leadership Institute was an outstanding success. She thanked President O'Hearn for his participation. She said there’s a new group of student leaders this year with a lot of positive spirit. Students have held many “welcome back” celebrations and they have all been well attended. Becky thanked everyone who was able to attend the Fountain Dedication. Students have been working on this project for the past three years and are pleased to see it come to fruition. Student elections will take place September 30, October 1, and 2. There are three presidential tickets, two ICC Chair tickets, and two student trustees running. Even though the student leaders are still to be determined, the Senate is in place and already voting on budget allocations. Indicating that this would be her last meeting as the Interim Associated Students President, Becky thanked the Board for their support. She ended with the quote, “Knowledge speaks, but wisdom listens.” She thanked Board members for listening to her during the year. B. Robertson Wellen, Academic Senate President, reported the following: He distributed a cleaner version of the small card he distributed to Board members last month listing the eleven items that fall under “academic and professional matters,” according to Title 5. The theme, “Student Learning Outcomes” has been selected for flex day activities, scheduled for January 9, 2004. He said this is part of the accreditation standards and something the College needs to learn more about and embrace. Professor Wellen echoed the positive comments made by Professor Crow, adding that President O'Hearn has taught him that change is really just an opportunity. He commented on the following changes that either are occurring on campus or will be occurring soon: President’s Advisory Council will be reviewing the campus committee structure. He is working with Vice President Frary on changes to increase faculty involvement in the hiring process. The College is putting together a Diversity Task Force to develop a plan to address issues in the Chancellor’s Office “Equity and Diversity Task Force Report.” The Chancellor’s Office has asked all colleges to undertake the activities and tasks outlined in the report. Professor Phil Maynard will be chairing the College task force. The alternative calendar committee recently made a presentation to President’s Cabinet, and it seemed to be well received. Faculty see the alternative calendar as a positive change and will now move ahead to inform and, hopefully, receive support from administration and staff. The Academic Senate has embraced the concept of forming more learning communities. The Senate has formed an ad hoc committee and will work to implement this next fall. Vice President Frary and Professor Maynard will be attending the National Institute for Staff and Organizational Development’s annual conference in Denver in October to accept, on behalf of the College, a national staff development award. C. Kathi Van Natter, Classified Senate President, was not able to be present. President O'Hearn presented the following information on her behalf. The first fund-raiser of the year is currently in progress. The drawing for the television will take place on October 21. The Classified Senate Scholarship Awards Program is also underway. Classified staff will be receiving information within the next two weeks on how they can apply for the scholarship award. The Senate will be holding a silent auction in November, and is looking for donated items. Proceeds from this event will benefit the Scholarship Award Program. D. Representing the Faculty Association, Terri Smith reported that copies of the current contract have been given to all faculty. The Association’s focus for a significant part of this semester will be to prepare for reopener negotiations, which will begin in the spring. The Association will have several task forces collect data and make recommendations as to which five reopeners should be brought to the table. She said the Association hopes to re-examine the department chair compensation package. This will include a comprehensive study on their roles and responsibilities. Other items to be reviewed include lab classes, counselor/ student ratios, and the feasibility of allowing part-time faculty to use the student health center, for a fee. The Faculty Association and Academic Senate have also formed a joint committee to examine faculty workload and establish limits to reassigned time, department chairs, and coaching to ensure quality service to students. Professor Smith said her first semester as Association President has been challenging, and she thanked her executive board, Robertson Wellen, Vice President Frary, and President O'Hearn for their encouragement and support. E. President O'Hearn extended a welcome to David Grant, Interim Vice President, Instruction. Mr. Grant, President Emeritus from Orange Coast College, is working extraordinarily well with the College staff and bringing a wonderful strength to the instruction area. President O'Hearn’s report also included the following: The Community College Survey of Student Engagement (CCSSE) was distributed in 93 colleges across the United States in spring 2003. Mt. SAC was one of the participating colleges. This survey examines different aspects of students’ educational activities. President O'Hearn said he would share the report with the Board; but, basically, students who were surveyed are very, very pleased with Mt. SAC in almost every area. He said 85% of the students rated their Mt. SAC education experience as excellent or good. The majority of students, 95%, said they would recommend Mt. SAC to a friend or family member. These results will be included in the College’s accreditation self-study. President O'Hearn commended Becky Meza for her service as both President and Interim President of Associated Students, saying she has done an excellent job under difficult circumstances. He appreciated her insightful questions/comments. The President said he also appreciated all the comments made earlier in the evening by the Faculty Association, the Academic Senate, and others. He said the College is working extraordinarily well not just because of him, but because people have come together to find ways to work together on issues. He thanked staff and administrators for the positive tone and participatory manner in which we are approaching the College’s business. President O'Hearn told Board members that they should be proud of the way faculty, staff, and administrators are working together for the good of the students. Vice President Nancy Rice presented information to the Board on the 2002-03 fiscal year end and the 2003-04 College budget. The College ended the 2002-03 year with a deficit of $469,834. This was an extraordinary feat considering that the adopted budget projected a deficit of $6.2 million, and the College received an additional $1.2 million less in revenue than expected. Initially, the 2003-04 budget projected a deficit of over $16 million; however, with faculty, staff, and students participating in making across-the-board cuts, that projected deficit has been reduced to $782,455. She commended President O'Hearn for his leadership in making budget reductions this year. Vice President Rice pointed out that included in that projected deficit is a transfer of $2 million from the capital outlay account. She is also concerned about highly likely mid-year “cuts” by the State. 7. CONSENT AGENDA It was moved by Trustee Hall, seconded by Trustee Chyr, to approve or ratify the following items: PRESIDENT’S OFFICE AND INSTITUTIONAL ADVANCEMENT 1. Approval to purchase food with grant funds as allowed by grant guidelines. The Child Development Center will be hosting various events and meetings relating to professional staff development training, planning sessions and student/parent participation activities. 2. Approval to accept funds for a grant titled, “Foster Parent Training Program” ($8,000) from the California Community Colleges consortium grant with Citrus and Chaffey Colleges. 3. Approval to use the services of Pearson Reid London House to provide us with an Organizational Survey System (OSS) to conduct an in-house employee survey for the accreditation self-study process. 4. Approval to purchase food, and rent facilities with grant funds as allowed by grant guidelines. The “Industry/Discipline Collaborative for Family and Consumer Sciences” will be hosting two planned meetings and two conference/seminars related to professional development. HUMAN RESOURCES AND STAFF & ORGANIZATIONAL LEARNING 5. Approval of Personnel Transactions, Reference No. 3, dated September 24, 2003. 6. Approval of refreshments for ongoing sessions hosted by Human Resources. INSTRUCTION AND STUDENT SERVICES 7. Approval of stipends. 8. Approval of affiliation agreement with Gambro Healthcare for the Nursing Department. 9. Approval of Child Development Center Parent Handbook. 10. Approval of Learning Outcomes Retreat food service expenses. 11. Approval of Student Services expenditures for 2003-04. 12. Approval of Interior Design Regional Consortium Project contracts. 13. Approval of additions and changes in the Regional Health Occupations Resource Center Program. 14. Approval/ratification of additions and/or changes to Community Education and Non- Credit Education Programs. 15. Approval/ratification of Contract Education agreements – The Training Source. 16. Approval of application for the following grants: Nursing Diversity Pipeline Project; Clerical Skills in Health and Patient Care Settings Training and Education Services; Translation/Interpretation in Los Angeles County – Category 1: Healthcare Interpreter Training, and Category 2: Translation Services. ADMINISTRATIVE SERVICES 17. Approval of Quarterly Financial Status Report. 18. Approval of Quarterly Investment Report. 19. Approval of Resolution No. 03-04 - Appropriations Limit for 2003-04. 20. Approval of the year 2004 contract for the Chancellor’s Office Tax Offset Program (COTOP). 21. Approval of an agreement with JT Engineering, Inc. to provide professional services for the design scope change of the new parking lot at Bonita and Temple Avenues, at a fee of $92,299.12. 22. Approval of an amended agreement with Koury Engineering and Testing to provide engineering services for the elevator addition to the Social Sciences Building, at a fee of $2,700. 23. Approval of the following Bid: Bid No. 2591 Printing of Credit Class Schedules for Spring, Summer and Fall 2004. Awarded to G.W. Reed Printing, Inc., in the amount of $48,420. 24. Approval of the following Completion Notices: Bid No. 2522 Elevator Addition to Building 26A, Harik Construction, Inc., Contractor. Bid No. 2523 Hardscape and Fountain Construction, Mariposa Horticultural Enterprises, Inc., Contractor. 25. Approval and acceptance of the following donations/gifts to the College: Julia Hart – Celestron Firescope 114 telescope, valued by donor at $400, to be used by the Earth Science/Astronomy Department. Disney Corporation – Various items consisting of desks, tables, chairs, storyboards, wooden cabinets for storage, computer tables and lamps, valued by donor at $20,000, to be used by the Art Department. D. Owen, Inc. – 40’ x 8’ metal container with wood bottom and latch door, valued by donor at $2,000, to be used by the Physical Education Department. Motion unanimously carried. 8. SERVICE AGREEMENTS President O'Hearn asked that the following corrections be made to page 31 of the backup packet: 1) wherever the word “Drama” appears, it should be replaced with “Theater,” and 2) the ending date for Beckett Ogden should be changed to read May 16, 2004, rather than May 16, 2003. It was moved by Trustee Chyr, seconded by Trustee Chen Haggerty, to approve the service agreements, as corrected. Motion unanimously carried. 9. NATURAL HISTORY ANIMAL ARTIFACTS Trustee Hall asked for more information on the Meek Trophy Collection, i.e., how the College will use it, will it be open to the public, ongoing costs of maintaining such a collection, etc. Dean Redinger explained that the Chemistry Building is scheduled for renovation through a combination of Measure R and State Bond funds anyway, and the basement area can easily be retrofitted to provide an appropriate museum-quality secure and climate- controlled area for the storage of this collection, valued at over $1 million. Dean Redinger added that this is a major gift to the College, comparing it to the donation of a Stradivarius to the Music Department. Once the facility is completed, it is expected that there will be little or no upkeep required. Board members pointed out that generally construction costs have been between 8-9%, and asked why this project fee is 11%. It was explained 8% is for new construction and remodels are generally at a higher fee. It was moved by Trustee Baca, seconded by Trustee Chyr, to approve an agreement with NTD Architects to provide architectural and engineering services for the Natural History Storage Area, at an estimated cost of $68,750. Motion unanimously carried. 10. SWIMMING POOL RENOVATION Trustee Hall said he is certainly not averse to having a functioning swimming pool, but said he feels, in general, that agenda items involving this amount of funds should be included in the action portion of the agenda. He asked for a status of the pool repairs and where the $430,000 will come from after we pay the initial $34,500 for the services of Aquatic Design Group, Inc. Vice President Rice said that within Measure R funds we have scheduled maintenance funds. This project would also qualify for the smaller number of dollars we get from the State. Director Nellesen said this is a 20-year repair investment. This is the first time the College has had to make repairs to the inside of the pool since it was constructed in 1971. It was moved by Trustee Baca, seconded by Trustee Chen Haggerty, to approve an agreement with Aquatic Design Group, Inc. to provide professional services for the renovation of the College’s swimming pool, at an estimated cost of $34,500. Motion unanimously carried. 11. CHANGE ORDERS President O'Hearn asked the Board to make a correction to page 65 of the backup information. Under the analysis section, it lists this as change order no. 2, but it’s actually no. 1. It was moved by Trustee Hall, seconded by Trustee Baca, to approve the following Change Orders: Bid No. 2523 Campuswide Hardscape and Fountain Construction – Change Order No. 2. Bid No. 2524 Relocation of Building 23 Shell and Core – Change Order No. 2. Bid No. 2545 Installation of Parking Lots – Change Order No. 1. Motion unanimously carried. 12. ADOPTED PLAN AND BUDGET FOR 2003-04 Trustee Hall offered the College administration, faculty, and staff a “hearty round of applause” for reducing what was going to be a massive budget deficit. He realizes the extraordinary effort it took to get to this level. He said the College is fortunate that previous Boards and administrations set aside dollars for times exactly like these. He was glad to see that projections still show the College’s reserves above 10%, which, by most community college standards, is a healthy reserve. President O'Hearn commented that we may see some mid-year cuts, and could end up with a larger projected deficit; however, we are still trying to trim the budget to see if we can get to a zero ending balance in an effort to protect the College’s reserves. Trustee Chyr said he is especially pleased to see that everything is on the table and nothing is sacred as the College is making reductions. He also likes the approach the College is taking in seeing problems as opportunities. Trustee Pacheco also commended everyone who is helping make needed budget reductions. She commented on the work being done at the College level on the budget and wondered what it would be like under the guidelines proposed in the Master Plan for Higher Education. She hopes everyone will support local control when this issue resurfaces next year. It was moved by Trustee Hall, seconded by Trustee Chyr, to approve the Adopted Plan and Budget for 2003-04, per Title V requirements. Motion unanimously carried. 13. AGREEMENT WITH LIEBERT CASSIDY WHITMORE Trustee Pacheco said she had understood that the College was going to interview several law firms prior to entering into another agreement with Liebert Cassidy Whitmore. President O'Hearn said he and Vice Presidents Rice and Frary had met with a principal of the firm and discussed College concerns and changes that need to be made, both in the manner and response time of service provided. The College has received assurance from Liebert Cassidy Whitmore that their level of service will improve. Trustee Chyr pointed out that the current contract could be terminated with 30 days’ notice. Trustee Hall agreed that it would be fair to give the firm a reasonable period of time to respond to the College’s concerns. Trustee Baca commented that Liebert Cassidy Whitmore is a respected law firm in education and it could be that they have just spread themselves a bit thin. It was moved by Trustee Baca, seconded by Trustee Chen Haggerty, to approve renewal of the agreement with the law firm of Liebert Cassidy Whitmore to provide legal and consulting services to the College in regard to employment relations and education law, including representation in labor negotiations and in administrative and court proceedings, as requested by the College. Term of agreement is from October 1, 2003 through September 30, 2004. Motion unanimously carried. 14. EXPENDITURES RELATED TO SPECIAL COLLEGE EVENTS/ACTIVITIES President O'Hearn asked that the recommendation for this item be revised to include a limit of $1,000 per event. There was lengthy discussion by the Board on how these expenditures would be monitored in an effort to provide the Board with some kind of summary report on a regular basis. It was explained that the activities are already budgeted and the College sees this as trying to minimize the amount of staff time required to prepare Board items for what are considered operational activities. President O'Hearn suggested that this item be pulled from the Board agenda until more thought can be given on how we might proceed. 15. BOARD COMMUNICATION All Trustees extended their sympathy and prayers to Professor Barbara Mezaki on the loss of her husband this past weekend. All Trustees thanked Becky Meza for her outstanding work this past year and throughout the summer representing the students. Trustee Baca commended Becky Meza for the great job she did at the Student Leadership Retreat. He also enjoyed attending the Taste of CIMA and Fab Four concert. Referring to earlier comments made by Professor Wellen, Trustee Baca said he has been involved in learning communities and agrees it enhances the learning experience, though it creates additional work for faculty. Trustee Baca said he appreciated the comments from Professors Smith and Crow on the positive climate on campus. He agreed that President O'Hearn’s leadership on campus has made a great difference. Trustee Hall congratulated the football team for its 3-0 standing, currently fourth in Southern California ranking. Trustee Hall said he had noticed the donation from Disney on tonight’s agenda and also a significant donation last month from Allfast. He commended President O'Hearn on his work in obtaining corporate donations during these difficult fiscal times. Trustee Hall also commented on the fountain commemorative bricks and suggested the College may want to do something like that in memory of Don Rogers. He said he would be happy to contribute to such a cause. Trustee Hall also mentioned his concern about local control. He said he had written a letter to Assemblywoman Lynn Daucher expressing his frustration that it seems that too many people at the State level are spending too much time on who has power, and a lot less time figuring out how to fund institutions like community colleges. He noted that, in her response, Assemblywoman Daucher doesn’t believe the Master Plan for Higher Education will harm local control. Trustee Hall added that his comments earlier regarding delegating authority to the President in no way reflect poorly upon the President. He said he has complete confidence and trust in President O'Hearn, but wants to make sure appropriate checks and balances are in place. President O'Hearn commented that he understands Trustee Hall’s motivation completely and applauds his strong sense of duty. Trustee Chen Haggerty said that both the fountain dedication and piano dedication were great events. Trustee Pacheco also thanked Professor Crow for his positive comments. She shared her concerns about SB 6, the State Master Plan for Higher Education, saying she believes it takes away local control. She encouraged everyone to express their thoughts to the legislature when it goes back into session in January. Trustee Pacheco also introduced Assemblyman Bob Pacheco and thanked him for attending. 16. ADJOURNMENT The meeting adjourned at 9:30 p.m.
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