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Network UPS RFQ Spec by 7R2q9c

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									        Network Upgrade
              UPS
(Uninterruptible Power Supplies)
        RFQ # 0708-5239




 Learner Resources and Technology Solutions
           143 Bostwick Avenue NE
            Grand Rapids, MI 40503
                              Grand Rapids Community College
                           Learner Resources Technology Solutions
                                    Network Upgrade UPS



1.0   Reason for RFQ
      Grand Rapids Community College is upgrading its data network edge infrastructure
      with Cisco 3750 series switches. This upgrade will provide the technology to
      provide Power over Ethernet (POE) to the end user for future projects. The
      network upgrade project requires the edge switches to remain operational for a yet
      undetermined amount of time in the event of a power failure. This Request for
      Quote (RFQ) is for Uninterruptable Power Supplies (UPS) to provide clean
      continuous power to the new edge environment.


  1.1.   Instructions to Vendors
      1.1.1. General Terms and Conditions

            Definitions:

               The term "Vendor" means business firm submitting the proposal
               The terms "College" and “GRCC” mean the Grand Rapids Community
                College
               The term "Contractor" means the vendor receiving the award

                Any contracts resulting from this RFQ:

                   shall be governed under, and the rights and obligations of the parties
                    hereto be determined in accordance with, the laws of the State of
                    Michigan; and

                   shall incorporate the responses of the successful vendor to this RFQ
                    and such responses shall constitute material terms of the contracts;
                    and

                   are dependent upon budget approval.

      1.1.2. Communications between Grand Rapids Community College and Vendors.

            Any and all communication with Grand Rapids Community College shall be
            accomplished as designated below and through the Purchasing Department
            as designated in 1.1.3. Any vendors that deviate from this requirement will
            be subject to disqualification.

            Vendors, who receive this and wish to respond, are requested to reply with
            their "intent to respond" by 5pm, Tuesday, April 22, 2008. A vendor’s intent
            to respond must be sent to Mansfield Matthewson by e-mail at
UPS - RFQ #0708-5239
                          Grand Rapids Community College
                       Learner Resources Technology Solutions
                                Network Upgrade UPS

           mmatthew@grcc.edu. The “Intent to Respond” must include the name of a
           contact person, phone and fax numbers, and an e-mail address.

     1.1.3. Vendor Questions

           Any questions regarding interpretation or intent must be made in written
           form. E-mail questions to Mansfield Matthewson, Director of Purchasing, at
           mmatthew@grcc.edu by 5pm, Friday, April 25, 2008.

           Vendors who have indicated intent to respond will be e-mailed answers to all
           questions received by 5pm, Tuesday, April 29, 2008.

     1.1.4. Method of Response

           All vendors must respond with a written proposal that corresponds with the
           information requests of the RFQ. Vendors must follow the format of the
           RFQ using the section titles and numbers of each information request. (e.g.,
           1.1.10 – Warranty). Vendor proposals that do not follow the format of
           the RFQ may be rejected.

     1.1.5. Proposal Submission

           The official copy of your proposal must be received in the Purchasing
           Department of Grand Rapids Community College no later than 1:30pm,
           Tuesday, May 6, 2008. RFQ proposals must be clearly marked Network
           Upgrade UPS RFQ 0708-5239.

           Mailed responses to:

           Grand Rapids Community College
           Mansfield Matthewson
           Director, Purchasing
           143 Bostwick NE
           Grand Rapids, MI 49503

           Delivered Responses to:

           Grand Rapids Community College
           Mansfield Matthewson
           Director, Purchasing
           180 North Division NE
           Room 303 Campus Park Plaza
           Grand Rapids, MI 49503




UPS - RFQ #0708-5239
                           Grand Rapids Community College
                        Learner Resources Technology Solutions
                                 Network Upgrade UPS

           Telegrams, email and/or phone responses are not acceptable. SIX copies
           of the proposal shall be included. The College will accomplish distribution to
           proper personnel.

           The College will not consider or examine late proposals. Amended
           proposals will not be considered unless they are received in the Purchasing
           Department on or before the above time and date. The official copy must
           contain the complete proposal and related materials. A duly constituted
           corporate official legally capable of binding the vendor must sign proposals.

     1.1.6. Proprietary Information

           Vendors must provide a corporate financial statement. RFQs will be opened,
           read publicly and will be made a matter of public record and as such may be
           reviewed by any interested party. Any proprietary information the vendor
           does not want made available for public inspection must be enclosed in an
           envelope clearly marked "Proprietary Information". Pricing and contracts
           cannot be considered proprietary.

     1.1.7. Delivery/Pickup

           Shipping and handling of any equipment acquired by the College as a result
           of this RFQ must be quoted F.O.B. our dock and delivered to the following
           address.

           Grand Rapids Community College
           Shipping/Receiving
           151 Fountain NE
           Grand Rapids, MI 49503

     1.1.8. Addenda to the Request for RFQ

           In the event it becomes necessary to revise any part of this RFQ, an
           addendum will be provided to all vendors who have indicated intent to
           respond. In the event an addendum is necessary it will be e-mailed to the
           address provided with the intent to respond.

     1.1.9. Non-discrimination in Employment and Affirmative Action


           1.1.1 Non-discrimination in Employment

                  1.1.1.1       Equal Opportunity




UPS - RFQ #0708-5239
                               Grand Rapids Community College
                            Learner Resources Technology Solutions
                                     Network Upgrade UPS

                      The Board of Trustees establishes the goal of minority and women
                      contract awards at twelve percent (12%) of the budget allocated for
                      purchased services.

                      Grand Rapids Community College, as an Equal Opportunity
                      Employer, complies with federal and state laws prohibiting
                      discrimination, including Title VI and Title VII (with Amendments) of
                      the 1964 Civil Rights Act, Title IX of the Educational Amendment of
                      1972, Section 504 of the Rehabilitation Act of 1974 as amended 38
                      USCO20-12. It is the policy of the Board of Trustees that no person,
                      on the basis of race, sex, color, religion, national origin or ancestry,
                      age, marital status, handicap, sexual orientation or veteran status,
                      shall be discriminated against in employment, educational programs
                      and activities, or admission. Inquiries or complaints should be
                      addressed to Kathy Keating/EEO Office, 143 Bostwick NE, and
                      Grand Rapids 49503-3295, (616) 234-3453.

                      1.1.1.2       Fair Employment Practice Agreement

                      The enclosed Fair Employment Practice Agreement (Appendix “A”)
                      must be submitted with the vendor’s proposal.


     1.10    Warranty

             Bids must specify the exact period(s) of warranty coverage for all specified
             equipment. Vendors should provide quotes for additional warranty periods
             for the equipment specified in this Bid.

     1.11    Evaluation

            The College will determine which bids are to be considered for evaluation and
            will determine the successful bid. A team led by the LRTS Department and
            the Purchasing Department, following the College’s policies and procedures,
            will conduct the evaluation process.

            The College reserves the right to reject any and all proposals, wholly or in
            part, and waive any irregularities in the Bid process.

                 The evaluation of responses will be based on, but not limited to:

                 Vendor's ability to meet the requirements outlined in Section Evaluation
                  Criteria
                 Best value, cost and benefit for Grand Rapids Community College



UPS - RFQ #0708-5239
                            Grand Rapids Community College
                         Learner Resources Technology Solutions
                                  Network Upgrade UPS

               Vendor's ability to meet all the requirements and specifications of this
                RFQ
               Ability to meet our service/delivery requirements
               Financial Strength of the Vendor
               Proposal Documentation / Presentation (if requested)
               Vendor’s experience
               Vendor References

      The RFQ evaluation criteria listed below summarizes the elements that will be
      considered when evaluating submitted proposals. Criteria sub-elements listed are
      provided for illustration and may not represent all possible.

Evaluation Criteria                                                  Weight
Technical and Operational Capabilities
 Meets technical and operational requirements of RFQ
 Completeness of fault tolerant solutions
 Performance characteristics support anticipated need and growth    30%
 Adaptability to increased load and incorporate new technology
 Follows industry standards and best practice adherence
 Product feature support and timely delivery to market
Complete Cost of System for 5 years
 Hardware
 Software
 Warranty
                                                                     30%
 Maintenance
 Battery Replacement (Parts & Labor)
 Support
 Installation
Ease of Implementation
 Simplicity of UPS installation and operation
 Ease of battery replacement                                        20%
 Number of rack units required
 UPS alignment with industry best practices
Vendor and Manufacturer Relations
 Pre and Post Sales Technical Knowledge and Support
 Sales Staff Knowledge and Responsiveness
 Ease of doing business
 Future upgrade path and investment protection
 Ability to deliver support and maintenance                         10%
      o Technical support staff knowledge
      o Timeliness of follow-up to support calls
      o Spare parts availability and warehouse proximity
      o Service delivery turnaround (within 4 hour window)
 Vendor/customer partnering

UPS - RFQ #0708-5239
                            Grand Rapids Community College
                         Learner Resources Technology Solutions
                                  Network Upgrade UPS

     o Vendor interest in building long term support relationship
     o Long term discount arrangements
Vendor RFQ Process
 Timeliness of response
                                                                     5%
 Response organization
 Completeness of response
Vendor Background
 Customer references (past, present, similar environ. & products)
                                                                     5%
 History of experience
 Ability to deliver and install on time


2. Requirements

   2.1. UPS Specifications
      2.1.1. Small UPS (estimated quantity: 12)
              Liebert GTX2 2000RT or equivalent
              Minimum sustained load 1400 watts
              Single phase on-line type
              Standard 19 inch rack mount
              Automatic and manual bypass via a transfer switch to provide continuity
               of power during system maintenance
              Minimum five (5) minutes of run time at 50% load
              Ability to increase run time to 90 minutes at 50% load by adding
               additional rack mounted battery units (Liebert GXT2 72 VBATT or
               equivalent)
              User-replaceable hot-swappable batteries in unit and add-on units
              120VAC input power
              Sinewave Output Waveform on Battery
              Output 120VAC (4 minimum) NEMA 5-20R
              Total Coverage Warranty and Service Contract for five (5) years on
               100% of parts including batteries and on Site Service Support
              Must be UL 1778, UL Listed
              Automatic and manual battery test
              Require the ability to monitor and manage the UPS status via SNMP
               over a 10/100 Ethernet connection, minimal functionality would include:
                    Automatic battery test pass/fail results
                    Invoke and report on manual battery test,
                    Report (SNMP trap) any UPS faults
                    Monitor current UPS Load
                    Report time remaining on battery
                    Recharge battery status

UPS - RFQ #0708-5239
                            Grand Rapids Community College
                         Learner Resources Technology Solutions
                                  Network Upgrade UPS


                   Report UPS on battery condition/UPS return to power condition
            Include the licensing costs (either per user or per server) for any software
             necessary to manage the UPS via a WEB interface over an Ethernet
             network. If the software is server based, include specifications (both
             hardware and OS) for the server.
            Maximum recharge time should not exceed 6 hours
            Provide compatibility with a backup generator, including frequency
             variations and other power fluctuations that occur during generator
             operation.

     2.1.2. Mid Size UPS (estimated quantity: 8)
             Liebert GTX2 3000RT or equivalent
             Minimum sustained load 2100 watts
             Single phase on-line type
             Standard 19 inch rack mount
             Automatic and manual bypass via a transfer switch to provide continuity
               of power during system maintenance
             Minimum five (5) minutes of run time at 50% load
             Ability to increase run time to 90 minutes at 50% load by adding
               additional rack mounted battery units (Liebert GXT2 72 VBATT or
               equivalent)
             User-replaceable hot-swappable batteries in unit and add-on units
             120VAC input power
             Sinewave Output Waveform on Battery
             Output 120VAC (6 minimum) NEMA 5-20R
             Total Coverage Warranty and Service Contract for five (5) years on
               100% of parts including batteries and on Site Service Support
             Must be UL 1778, UL Listed
             Require the ability to monitor and manage the UPS status via SNMP
               over a 10/100 Ethernet connection, minimal functionality would include:
                    Automatic battery test pass/fail results
                    Invoke and report on manual battery test,
                    Report (SNMP trap) any UPS faults
                    Monitor current UPS Load
                    Report time remaining on battery
                    Recharge battery status
                    Report UPS on battery condition/UPS return to power condition
             Automatic and manual battery test
             Include the licensing costs (either per user or per server) for any software
               necessary to manage the UPS via a WEB interface over an Ethernet
               network. If the software is server based, include specifications (both
               hardware and OS) for the server.

UPS - RFQ #0708-5239
                            Grand Rapids Community College
                         Learner Resources Technology Solutions
                                  Network Upgrade UPS

             Maximum recharge time should not exceed 6 hours
             Provide compatibility with a backup generator, including frequency
               variations and other power fluctuations that occur during generator
               operation.

     2.1.3. Large UPS (estimated quantity: 19)
             Liebert GTX2 6000RT or equivalent
             Minimum sustained load 4200 watts
             Single phase on-line type
             Standard 19 inch rack mounted
             Automatic and manual bypass via a transfer switch to provide continuity
               of power during system maintenance
             Minimum five (5) minutes of run time at 50% load
             Ability to increase run time to 90 minutes at 50% load by adding
               additional rack mounted battery units (Liebert GXT2 144 VBATT or
               equivalent)
             User-replaceable hot-swappable batteries in unit and add-on units
             208VAC input power
             Sinewave Output Waveform on Battery
             Output 120VAC (8 minimum) NEMA 5-20R
             Require the ability to monitor and manage the UPS status via SNMP
               over a 10/100 Ethernet connection, minimal functionality would include:
                    Automatic battery test pass/fail results
                    Invoke and report on manual battery test,
                    Report (SNMP trap) any UPS faults
                    Monitor current UPS Load
                    Report time remaining on battery
                    Recharge battery status
                    Report UPS on battery condition/UPS return to power condition
             Automatic and manual battery test
             Include the licensing costs (either per user or per server) for any software
               necessary to manage the UPS via a WEB interface over an Ethernet
               network. If the software is server based, include specifications (both
               hardware and OS) for the server.
             Total Coverage Warranty and Service Contract for five (5) years on
               100% of parts including batteries and on Site Service Support
             Must be UL 1778, UL Listed
             Maximum recharge time should not exceed 6 hours
             Provide compatibility with a backup generator, including frequency
               variations and other power fluctuations that occur during generator
               operation.

  2.2.   Pre-sales technical staff with in-depth knowledge of proposed architectures
          should be available for discussion, if required.

UPS - RFQ #0708-5239
                             Grand Rapids Community College
                          Learner Resources Technology Solutions
                                   Network Upgrade UPS

  2.3.   Vendors must attach any contracts and support agreements necessary to be
         completed for any equipment purchased as a result of this Bid.
  2.4.   Equipment must be new.
  2.5.   Equipment is expected to be in compliance with all applicable CSA, UL, or
         equivalent certifications as accredited by OSHA and SCC health and safety
         standards.
  2.6.   A detailed price schedule, enumerating both list price and the College’s
         educational discounts for each item must be provided.
  2.7.   Information on special bundling alternatives, pricing incentives, additional trade-
         in allowances, or special hardware and maintenance discount programs which
         might further reduce cost of ownership should be provided.
  2.8.   Pricing for installation and/or configuration assistance including hourly rates
         both during business hours and after-hours, per-call rates, (plus per-call vs.
         ongoing monthly or annual configuration support estimates) must be provided.
         Installation and configuration rates provided must be inclusive of any and all
         administrative, travel, or additional service costs.
  2.9.   Volume discounts for installation and configuration assistance, including day
         rate, weekend, pre-purchase, and/or special projects must be provided.

3. Account Responsibility
  3.1. Vendors must provide the following contact information:
     3.1.1 Name, contact information (name, address, phone/fax, email address), and
           reporting structure for the person who will be the marketing/sales contact for
           the College.
     3.1.2 Name, contact information (name, address, phone/fax, email address), and
           reporting structure for the person who will be the service contact for the
           College.

4. Quality and Performance Standards
  4.1.   Successful bidder shall include a description of their quality program
         including complaint resolution and corrective action procedures.
  4.2.   Successful bidder shall describe metrics that are tracked, the frequency at
         which they are tracked and guaranteed level of performance. Submission of
         quality and performance history is also encouraged.
  4.3.   All bids must include SIX references (aligned with proposed configuration),
         including two higher education institutions (if possible) and three additional
         references. Local West Michigan references are preferred. References should
         include company name, contact name, address, phone, fax and email address
         and contact information for the specific person who is knowledgeable about the
         vendor’s record and performance. References may be contacted for
         consultation and/or site visits at our discretion.



UPS - RFQ #0708-5239
                            Grand Rapids Community College
                         Learner Resources Technology Solutions
                                  Network Upgrade UPS

5. Cancellation/Non-Performance Evaluations

  5.1.   The College reserves the right to terminate this agreement within thirty (30)
         days of written notice and prior to any Contract termination date, if either
         service, equipment or Contract performance and conduct, as judged by College,
         does not meet acceptable standards.

6. Pricing

  6.1.  Vendors must provide detailed pricing for their proposals making certain to
        itemize the costs for each piece of equipment and each type of service
        proposed. Separate pricing should be included for one complete battery
        replacement cycle for each UPS.
  6.2. Any items or services that would result in additional charges must be clearly
        presented and explained.
  6.3   If the vendor believes the configuration is incomplete, they should add
        models/features with their associated costs and provide rationale for their
        recommendation.
  6.4   Vendors must indicate what items have warranties and what the duration of the
        warranties are. If no warranty in offered, the vendor must indicate what the
        maintenance costs, per year, will be. Any quotas or limits of service must be
        clearly identified and remedies or additional costs explained.
  6.5. All prices and rates are guaranteed to be firm for the first year. Please indicate
        pricing and/or discount percentage commitments for subsequent years (i.e.
        specific prices/discounts for years two and three; percentage increase
        maximums, or other defined methods). GRCC reserves the right to exercise the
        option to extend or close any awarded contract at the expiration of year one.
  6.6 The Grand Rapids Community College Board of Trustees reserves the right to
        reject any and all bids and to award by item, combination of items or lot.
  6.7    Any shipping costs to be incurred by the College must be quoted FOB our
       dock. Shipping costs must be provided by item and sub-totaled by system.
  6.8 In addition to what has been specified, Suppliers are encouraged to provide
       “expressive bid” alternate pricing by suggesting alternate specifications,
       technology, terms and conditions, service conditions, etc. that could result in
       flexibility and cost savings for Grand Rapids Community College and for the
       Vendor. Vendors must insure that their alternate proposal meets or exceeds
       requirements and specifications as detailed throughout this RFP.
  6.9   Payment terms will be net 30 days upon delivery of products and following
        completion of any services and receipt of invoice.




UPS - RFQ #0708-5239
                              Grand Rapids Community College
                           Learner Resources Technology Solutions
                                    Network Upgrade UPS

7.0   Contracts


      7.1      A vendor must attach any Contracts, Support Agreements, End User
               License Agreements and/or any Hardware, Software, or Support use Terms
               and Conditions or Contracts that must be completed, applicable to any
               services or equipment purchased as the result of this RFQ.



8. Taxes

   8.1.     Grand Rapids Community College is exempt from Michigan Sales Tax. Grand
            Rapids Community College will furnish a tax exempt certificate upon request.

Disclaimer: If any changes are made to this solicitation document by any party other than
Grand Rapids Community College, the original document in Grand Rapids Community
College’s files takes precedence.




UPS - RFQ #0708-5239
                          Grand Rapids Community College
                       Learner Resources Technology Solutions
                                Network Upgrade UPS




                           APPENDIX
                              A




UPS - RFQ #0708-5239
                                      Grand Rapids Community College
                                   Learner Resources Technology Solutions
                                            Network Upgrade UPS

                              FAIR EMPLOYMENT PRACTICES AGREEMENT


COMPLETION OF THIS FORM IS NECESSARY TO DO BUSINESS WITH THE GRAND
                    RAPIDS COMMUNITY COLLEGE

         QUESTIONS CONCERNING THIS FORM SHOULD BE DIRECTED TO:
                              Human Resources @ (616) 234-3965
This rider is attached to and made a part of the bidding form agreement between the Grand
Rapids Community College and

                                                Name Of Company

      During the performance of this contract, the above named firm agrees as follows:

1) Will not discriminate against any employee or applicant for employment because of race, creed, color, or national
   origin, sex or handicap, except based on bona fide occupational qualification. Said company will take affirmative
   action to ensure that applicants are employed without regard to their race, creed, color, sex, handicap, national
   origin or veteran status. Such action shall include but not be limited to the following: employment, upgrading,
   demotion or transfer, recruitment or recruitment advertising, layoff, recall, or termination, rates of pay or other
   forms of compensation, and a selection of training, including apprenticeship. He/she agrees to post in conspicuous
   places, available to employees and applicants for employment, notices to be provided by the contracting officer
   setting forth the provisions of this nondiscrimination clause.

2) Will, in all solicitation or advertisements for employees placed by or on behalf of the company, states that all
   qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national
   origin, handicap, or veteran status except based on bona fide occupational qualification.

3) Will where applicable, send to each labor union representative or workers with which he/she has a collective
   bargaining agreement or other contract understanding. A notice, to be provided by the companies’ commitments
   under this section, and shall post copies of the notice in conspicuous places available to employees and applicants
   for employment.

4) Will furnish all information and reports as requested by the Grand Rapids Community College, including pertinent
   books, records, and accounts to ascertain compliance with Grand Rapids Community College nondiscrimination
   policies.

5) In the event of noncompliance with the nondiscrimination clauses of this contract or with any of the said policies,
   this contract may be cancelled, terminated, or suspended in whole or in part, and the said company may be
   declared ineligible for further contracts in accordance with procedures established by the Grand Rapids
   Community College and such other sanctions may be imposed and remedies involved a provided by rule,
   regulation, order or statement of policy of the College or as otherwise provided by law.

6)    The following provision is required by the Elliott-Larson Civil Rights Act:
      The company and, where applicable, sub-contractors shall not discriminate against any employee or applicant for
     employment, to be employed in the performance of this contract, with respect to his/her hire tenure, terms,
     conditions or privileges of employment, because of his/her race, color, religion, national origin, height, weight,
     sex, age handicap, veteran status, or marital status.

7) MINORITY OWNERSHIP
   Ownership Interest:



UPS - RFQ #0708-5239
                                      Grand Rapids Community College
                                   Learner Resources Technology Solutions
                                            Network Upgrade UPS

                           Public Act 428 if 1980 requires that the minority business owner or woman business owner
                           own more than 50% of the shares or interest in the business and share in more than 50% of
                           the net profit or loss of the shares or interest in the business which accrues to shareholders
                           who are members of a minority or a woman.

 CONTROL AND OPERATION
 P.A. 428 of 1980 requires the minority or woman to exercise the power to make policy decisions and be         involved
in the day-to-day management of the business.

Please check the following applicable criteria:
___Minority-Owned
___Female-Owned

Company Name:______________________________________Phone:________________

Address:_________________________________________________________

Type of Business__________________________________________________

___Independent Firm, or Owned/Controlled by:_________________________

Corporate Address of Parent Firm___________________________________


Personnel as of (Payroll Date)__/__/__

JOB CATEGORIES               ALL PERSONS                     NON WHITE PERSONS                NON WHITE
                              M/F/TOTALS                          M/F                           TOTALS
Officials & Managers             / /                                /
Professionals                    / /                                /
Technicians                      / /                                /
Sales Persons                    / /                                /
Crafts Persons                   / /                                /
Operatives                       / /                                /
Service Workers                  / /                                /
Laborers (Unskilled)             / /                                /
Apprentices                      / /                                /
All Others                       / /                                /
Total Employees                  / /                                /




    PLEASE NOTE: GOVERNMENTAL REGULATIONS PERMIT THE GATHERING OF THIS DATA.

NAME OF PERSON PROVIDING DATA (PLEASE PRINT):___________________________________

PHONE:_____________________________                         DATE:_____________________________
TITLE:______________________________                  SIGNATURE:______________________________




UPS - RFQ #0708-5239

								
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