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					                                                                            DRIVER REFERENCE GUIDE
                                                                              Property of Bison Transport

                                                                                       Tab 5
                                                                     ADMINISTRATION (Payroll)

Topic:          ►Company Driver Payroll

1. Company Drivers are paid as per the pay          will be on the current Pay Statement and the
   scale signed. Rand McNally Practical Miles       other half of the correction will be on the
   are used.                                        following Pay Statement.

2. Company Drivers are paid under Foremost          Example:
   Personnel. Most documentation pertaining
   to a Company Driver’s payroll will be            The Driver is dispatched on a trip departing
   printed on Foremost Personnel documents          Chattanooga, TN Friday 17:00 going to
   (i.e. T-4, cheques, etc.).                       Mississauga, ON for Monday 06:00 delivery.
                                                    The Rand McNally Practical Miles paid for this
3. Drivers are issued a Pay Statement and a         trip is 847. On Saturday at 23:00 the Driver’s
   Final Settlement Sheet for each pay period.      satellite position records the Driver at
   Both are placed in the Driver’s mailbox.         Georgetown, KY. This is the cut off for the
   -Pay Statements indicate earnings and            weekly payroll. By ending the trip in
   deductions (i.e. Income Tax, CPP, EI, Group      Georgetown, KY the trip will now be paid in 2
   Insurance, Vacation Pay, and Miscellaneous       pay periods. With routing from Chattanooga
   Deductions).                                     into Georgetown, KY and then to Mississauga,
   -Final Settlement Sheets outline the             ON, this mileage now totals 851. The park-and-
   calculations for the work performed (i.e.        hook in Georgetown, KY adds 4 miles to the trip.
   miles, rate per mile, etc.).                     Even though the Driver did not actually go into
                                                    the city and then come back out, there needs to
4. Each pay period begins Sunday 00:01 to           be a cut off point for payroll. These 4 miles will
   cutoff being established at the last satellite   be split and deducted over the next 2 pay periods
   location recorded prior to Saturday at 23:59     with half of the correction being on the current
   with paydays every Friday.                       pay statement and the other half of the
                                                    correction being on the following pay statement.
Route Correction                                    Calculations are shown on the Final Settlement
There can be an adjustment to take the extra        Sheet.
miles created by the park-and-hook out of the
trip between pay periods. Half of the correction


  Earnings issues are to be directed to the Driver’s Fleet Coordinator. Earnings include
     items such as payment for pick-ups, deliveries, layovers, route corrections, etc.

          Any Deduction issues regarding Group Insurance, Source Deductions
  (Income Tax, CPP, and EI), or Purchases, should be directed to the Payroll Department.

                Changes to bank deposit information and Vacation Pay issues
         (For example: you did not receive vacation pay on the requested pay cutoff)
                     should also be directed to the Payroll Department.

                 Vacation pay requests should be directed to Driver Services.

                          should be directed to the payroll department.



                                                                                                    -1-
                                                            DRIVER REFERENCE GUIDE
                                                              Property of Bison Transport

                                                                         Tab 5
                                                       ADMINISTRATION (Payroll)

Company Driver Final Settlement Sheet (Example Only)




                Sample Only




                                                                                    -2-
                                                                          DRIVER REFERENCE GUIDE
                                                                            Property of Bison Transport



                                                                                     Tab 5
                                                                   ADMINISTRATION (Payroll)

Topic:         ►Owner Operator Payroll

1. Owner Operators and Lease Operators are        DOE average is on the first day of each pay
   independent contractors and not employees      period (i.e. Period April 16-30. DOE Average =
   and therefore must submit their own taxes,     DOE Average on April 16).
   EI, CPP, etc. to Canada Customs and
   Revenue Agency and there is no entitlement     Route Correction
   to vacation pay, statutory holiday pay or      There can be an adjustment to take the extra
   severance pay. Owner Operators and Lease       miles created by the park-and-hook out of the
   Operators     must    maintain    Workers      trip between pay periods. Half of the correction
   Compensation for their Drivers.                will be on the current Pay Statement and the
                                                  other half of the correction will be on the
2. Owner Operators are paid as per the contract   following Pay Statement.
   signed. Rand McNally Practical Miles are
   used.                                          Example:
3. Owner Operators are paid under Bison           The Driver is dispatched on a trip departing
   Transport.                                     Chattanooga, TN Friday 17:00 going to
                                                  Mississauga, ON for Monday 06:00 delivery.
4. Owner Operators are issued a Pay Statement
                                                  The Rand McNally Practical Miles paid for this
   and a Final Settlement Sheet for each pay
                                                  trip is 847. On Saturday at 23:00 the Driver’s
   period. Both are placed in the Owner
                                                  satellite position records the Driver at
   Operator’s mailbox.
                                                  Georgetown, KY. This is the cut off for the
   -Pay Statements indicate earnings and
                                                  weekly payroll. By ending the trip in
   deductions (i.e. Group Insurance, and
                                                  Georgetown, KY the trip will now be paid in 2
   Miscellaneous Deductions).
                                                  pay periods. With routing from Chattanooga
   -Final Settlement Sheets outline the
                                                  into Georgetown, KY and then to Mississauga,
   calculations for the work performed (i.e.
                                                  ON, this mileage now totals 851. The park-and-
   miles, rate per mile, etc.).
                                                  hook in Georgetown, KY adds 4 miles to the trip.
5. Owner Operators are paid on the 15th and the   Even though the Driver did not actually go into
   end of the month. Miles run between the 1st    the city and then come back out, there needs to
   at 00:01 to the 15th at 23:59 is paid on the   be a cut off point for payroll. These 4 miles will
   last working day of the month. (i.e. May 1st   be split and deducted over the next 2 pay periods
   to May 15th is paid on May 31st.) The cut      with half of the correction being on the current
   off will be at the last recorded satellite     pay statement and the other half of the
   location prior to 23:59.                       correction being on the following pay statement.
                                                  Calculations are shown on the Final Settlement
6. The Final Settlement Sheet indicates fuel      Sheet.
   subsidy for that pay period. The fuel
   subsidy rate will be determined by what the

  Earnings issues are to be directed to the Driver’s Fleet Coordinator. Earnings include
     items such as payment for pick-ups, deliveries, layovers, route corrections, etc.

Deduction issues are to be directed to the Payroll Department. Deduction issues include
   items such as RSPs, group insurance, changes to bank deposit information, etc.



                                                                                                  -3-
                                                            DRIVER REFERENCE GUIDE
                                                              Property of Bison Transport

                                                                         Tab 5
                                                       ADMINISTRATION (Payroll)

Owner Operator Final Settlement Sheet (Example Only)




           Sample Only




                                                                                    -4-
                                                                     DRIVER REFERENCE GUIDE
                                                                       Property of Bison Transport

                                                                                Tab 5
                                                              ADMINISTRATION (Payroll)

Topic:        ►Lease Operator Payroll

Refer to Owner Operator Payroll.     Lease      Settlement Sheet” which reflects Maintenance
Operators are provided an additional “Final     Fund Transactions.


Lease Operator Maintenance Fund Transactions (Example Only)




                                                                                             -5-
                                                                            DRIVER REFERENCE GUIDE
                                                                               Property of Bison Transport

                                                                                       Tab 5
                                                                    ADMINISTRATION (Benefits)

   Topic:         ►Benefits

   All Company Drivers must participate in Bison     4. Coverage is mandatory, except for the
   Transport’s health benefits package (excepting       optional     Accidental   Death       and
   the   optional     Accidental    Death    and        Dismemberment and optional Life Insurance
   Dismemberment).                                      for all Company Drivers.

   Part time Drivers must run a minimum of 6,000     5. Owner Operators and Lease Operators are
   miles per month in order to qualify for health       responsible for providing proof of their own
   benefits coverage. Proof of out-of-country           out-of-country/province coverage unless
   coverage is required regardless of amount of         enrolled in Bison Transport’s package.
   miles being driven.
                                                     6. Application for health benefits coverage
   Health benefits coverage is optional for Owner       must be properly completed and submitted
   Operators and Lease Operators but they are           to the Benefits Administrator.      Note:
   responsible for providing their own out-of-          Coverage is not in effect until approved
   country coverage unless they have enrolled in        by the coverage provider and 90 days of
   Bison Transport’s group health benefits              continuous employment.
   package.
                                                     7. For the first 90 days of employment, Drivers
   1. Health benefits package coverage specifics        who have submitted a completed application
      and conditions are outlined in the coverage       to enroll in the health benefits package, will
      provider’s benefits booklet and subject to        be issued an “International SOS Assistance
      change. Copies are available through Bison        Card” by the Benefits Administrator for out-
      Transport’s Benefits Administrator.               of-country coverage (i.e. does not include
                                                        dental, etc.)
   2. Some pre-existing     conditions   are   not       There is a monthly fee of $12.00
      covered.                                              (subject to change) charged and
                                                            deducted via payroll deduction during
   3. Coverage available includes:                          this 90 day period.
      -Out-of-Country Health
      -Dental                                        8. Dental, Vision Care and Health insurance
      -Vision Care                                      claim forms are available at Driver Services
      -Health Insurance (i.e. prescriptions)            and submitted to the coverage provider for
      -Life Insurance                                   reimbursement.
      -Short & Long Term Disability
      -Optional     Accidental       Death   and
      Dismemberment coverage for individual or
      family.
      -Optional Life Insurance coverage for
      employees and/or spouses.


Those with out-of-country medical coverage: If medical assistance is required while in the USA, call
the toll free number on the medical card issued, prior to or as soon as possible after admission to a
       hospital. If this is not done, the patient will be held responsible for expenses incurred.
    BISON TRANSPORT IS NOT RESPONSIBLE FOR OUT-OF-PROVINCE MEDICAL EXPENSES.



                                                                                                     -6-
                                                                          DRIVER REFERENCE GUIDE
                                                                             Property of Bison Transport

                                                                                     Tab 5
                                                                  ADMINISTRATION (Benefits)

Topic:         ►Short & Long Term Disability (STD & LTD)

1. Short Term Disability is only available to       5. Submitting a false report is against the law
   the Company Driver.                                 and can lead to criminal charges.

2. The Driver must report immediately to the        6. It is necessary to supply a medical note and
   Benefits Administrator. Not reporting               attend a return-to-work interview prior to
   immediately, can nullify the Driver’s ability       being dispatched.
   to make a claim.
                                                    7. All claimants are required to complete and
3. Payment of monthly cost of benefits must be         provide weekly reporting to Bison
   maintained and is the employee’s                    Transport’s Benefits Administrator and
   responsibility.                                     meet conditions as imposed. Not reporting
                                                       or complying to conditions can nullify
4. Dependants are not eligible for Short or            benefits.
   Long Term Disability benefits.

Topic:         ►Bereavement Leave - Company Driver Only

In the case of a death of an immediate family       (including common-law spouse), parents, spouse
member, up to 3 days of Bereavement Leave           of the father or mother (including common-law
will be granted. Pay is only issued for each        spouse), children, sister, brother, father and
actual day of absence (10 hours each day). A        mother in-law (including common-law),
copy of the obituary or death certificate is        grandparents and grandchildren and any relative
required. A new employee must have worked           permanently residing in the employee’s
90 days before Bereavement pay is issued.           household or with whom the employee resides.
Immediate family members include: spouse

Topic:         ►Compassionate Care Leave - Company Driver Only

Employees are entitled to up to 8 weeks of
compassionate care leave to provide care and        See Employee Manual at the back of the DRG
support to a seriously ill family member. A         for more information concerning this benefit.
family member is defined as spouses; children;
parents; as well as mothers/fathers-in-law.

Topic:         ►Statutory Days - Company Driver Only

Statutory Days are New Year’s Day, Good                   An employee must be employed 30 days
Friday, Victoria Day, Canada Day, first Monday             to qualify for statutory pay.
in August, Labour Day, Thanksgiving,                      Company Drivers are entitled to 10
Remembrance Day, Christmas Day, and Boxing                 hours of regular hourly pay for each of
Day.                                                       the 10 statutory days.

Topic:         ►Leave of Absence

Bison Transport does not grant Leave of Absences.



                                                                                                   -7-
                                                                            DRIVER REFERENCE GUIDE
                                                                              Property of Bison Transport

                                                                                     Tab 5
                                                                  ADMINISTRATION (Benefits)

Topic:          ►Vacation Entitlement & Pay - Company Driver Only

Vacation Pay is released after 1 year of               (c) Vacation pay owing is shown on the
continuous service.                                        Driver’s Pay Statement. There will be
    (a) Vacation entitlement is determined by              two vacation pays showing, last year
        years of service as follows:                       and the current year that is still accruing.
        Years of Service          Vacation Pay             Bison Transport’s vacation year is from
        1 to 5                    4% of gross pay          January 1st to December 31st. The
        6+                        6% of gross pay          Driver’s vacation pay owing will accrue
        15 +                      8% of gross pay          using Bison Transport’s vacation year.
        25 +                    10% of gross pay           i.e.: If the Driver started in July 2001
                                                           the vacation pay on the last pay in
    (b) A Driver can    apply online (through the          December 2001 will show the dollar
        Intranet) for    vacation.   It must be            amount of vacation the Driver accrued
        applied for a   minimum of 2 weeks in              from July to December (vac 01). In
        advance to      the vacation/pay being             January 2002 the (vac 02) field will
        issued.                                            increase as the year goes by.


Topic:          ►RRSP, Canada Saving Bonds/RSP Saving Bonds

Bison Transport has RRSP and Canada Saving          to RRSP or Saving Bonds. RRSP can be
Bonds available to all employees. The forms are     requested anytime but Canada Saving Bonds can
available through Driver Services and               only be purchased from September to October
contributions are made through payroll              (subject to change).
deduction. Bison Transport does not contribute


Topic:          ►TL2 Claim for Meals and Lodging Expenses

For income tax deduction purposes, a signed         Driver Services in Winnipeg, Mississauga,
copy of the TL2 claim form (allowable meal          Calgary and Edmonton.
deductions only) will be included with your T4
slip. In January, extra copies are available from




                                                                                                   -8-
                                                                          DRIVER REFERENCE GUIDE
                                                                             Property of Bison Transport

                                                                                   Tab 5
                                                              ADMINISTRATION (Accounting)


►Expense Authorization                                 listed) or purchase order number
Expenses will not be reimbursed when                   (maintenance related items as listed) with
original receipts and proper authorization             the exception of tolls, weigh scale tickets,
have not been obtained or documented.                  permits and fax charges (an original
Receipts and applicable authorization are              receipt is still required).
required, regardless of the amount. Company
Drivers, Owner Operators (for each unit), and       4. The Driver must clearly mark on the receipt
Lease Operators are issued a T-Chek Cash Card          either the authorization number or the
with a float of $100.00 US (subject to change) as      purchase order number.
well as Telephone, Ferry, Scale and Toll Cards
package. Anyone issued a credit card package is     5. Separate Canadian receipts from US
required to sign a Property Receipt for cards          receipts. The Accounting Department will
issued and be requested to execute an agreement        convert the Canadian amount to US dollars
authorizing an administration fee ($15.00 Cdn          at the current US exchange rate as listed by
subject to change) on each “Advance” issued –          Bison Transport. Bison Transport publishes
refer to “Advances”. False expense claims will         the US exchange rate on the Bison Transport
result in disciplinary action. Note: Part Time or      intranet site.
Regional Drivers may be issued a lesser amount.
                                                    6. Complete the Cash Card Remittance Form
►Expense Envelope & Cash Card                          in duplicate as it is submitted in duplicate
Remittance Form                                        with the Expense Envelope.
An Expense Envelope (not the Trip Envelope)
with the Cash Card Remittance Form is used to       7. Drivers will submit the Expense Envelope
submit expenses. Delays in processing a                with original receipts clearly marked with
Driver’s expenses will occur if they are               appropriate authorization number or
submitted with the Trip Envelope.                      purchase order number, and the Cash Card
                                                       Remittance form (in duplicate).

►Expense Reimbursement                              8. Drop boxes for Expense Envelopes are
1. Original receipts are required for all              located at all terminal locations. The
   expenses. Drivers are expected to submit            Expense Envelopes are couriered to the
   original receipts in good order and                 Accounting Department in Winnipeg.
   condition.
                                                    9. The Accounting Department will return the
2. The Driver should accumulate a minimum              duplicate copy of the Cash Card Remittance
   amount of $25.00 US or $25.00 Canadian              form to the Driver with the Expense
   prior to submitting for reimbursement.              Envelope confirming the amount credited to
                                                       the Driver’s Cash Card along with a new
3. Expenses require either an authorization            Cash Card Remittance form.
   number (operational related items as




                                                                                                  -9-
                                                    DRIVER REFERENCE GUIDE
                                                      Property of Bison Transport

                                                                Tab 5
                                           ADMINISTRATION (Accounting)

Cash Card Remittance Form (Example Only)




                 Sample Only




                                                                          - 10 -
                                                                         DRIVER REFERENCE GUIDE
                                                                            Property of Bison Transport

                                                                                  Tab 5
                                                             ADMINISTRATION (Accounting)

►Operational    Items        Requiring       an
Authorization Number                               ►Maintenance    Items   Requiring                 a
                                                   Purchase Order Number (PO)
Drivers must obtain from their Fleet Coordinator
an Authorization Number for the following          Drivers must obtain from the Maintenance
operational issues:                                Department a Purchase Order (PO) for the
   Paying for a lumper                            following maintenance issues:
   Paying for transferring or legalizing a load      Hotel rooms (i.e. breakdown on the road)
   Paying for loading or unloading after hours       Taxi fare (i.e. breakdown on the road)
   Paying for trailer washouts                       Any on road repair over $25.00 Cdn.
   After hours clearance fees                        Wheel re-torques.
   Material for securing a load
   Hotel room not due to a breakdown on the       On road tractor and trailer washes are not
    road                                           allowed. Drivers must utilize Bison facilities.
   Taxi fare not due to a breakdown on the
    road
   Highway and street maps are not a
    reimbursable expense




       Drivers should submit their Expense Envelope as quickly as possible to any
    terminal location drop box, while on the road. This will assist in ensuring that the
       Driver is reimbursed and has available a sufficient float balance at all times.

      Never submit an Expense Envelope in a Trip Envelope. Delays in processing a
        Driver’s expenses will occur if they are submitted with the Trip Envelope.




                                                                                                - 11 -
                                                                        DRIVER REFERENCE GUIDE
                                                                           Property of Bison Transport

                                                                                 Tab 5
                                                            ADMINISTRATION (Accounting)

Topic:         ►Float (T-Chek Cash & Fuel Card)




The T-Chek Cash Card is intended for              The T-Chek Cash Card’s $100.00 (US) float is
business purposes and can not be used for         replenished as the Driver submits receipts.
personal use or expenses.                         Refer to the “Expense Authorization,
                                                  Authorization Numbers and Purchase Order
   Company Drivers are issued a T-Chek Cash      Numbers, Driver Expense Envelope & Cash
    Card with a $100.00 US float (subject to      Card Remittance Form” for details regarding
    change).                                      authorized expenses and submission of receipts.
   Owner Operators are issued a T-Chek Cash
    Card with a $100.00 US float for each         The Driver can access, via a toll free number
    tractor registered with Bison Transport.      listed on the card, the balance and most recent
   Owner Operator’s Drivers do not receive a     transactions processed to the card.
    float unless requested by the Owner
    Operator.                                     The T-Chek Cash Card is also used for US fuel
   Lease Operators are issued a T-Chek Cash      purchases. The cash account and the fuel
    Card with a $100 US float.                    accounts are separate and do not affect each
   Turnpike and Part-Time Drivers do not         other in any way.
    receive a float.
   Float cash can be drawn at Canadian and US
    T-Chek service centers to access the
    necessary currency.




                                                                                               - 12 -
                                                                             DRIVER REFERENCE GUIDE
                                                                                Property of Bison Transport

                                                                                      Tab 5
                                                                 ADMINISTRATION (Accounting)

Topic:          ►Ferry, Scale and & Toll Cards

In addition to fuel cards and the calling card, the      Ambassador Bridge: Detroit, Michigan and
Driver is issued the following listed credit cards.       Windsor Ontario.   Toll Collector will
The Driver is expected to make every effort to            require the card.
use toll charge cards for toll charges. Refer to
the “Expense Authorization, Authorization                Ohio Turnpike: Toll Collector will require
Numbers and Purchase Order Numbers, Driver                the card.
Expense Envelope & Cash Card Remittance
Form” for details regarding authorized expenses          Indiana Toll: Indiana East – West Toll Road
and submission of receipts. Fraudulent use will           (I-90).
result in disciplinary action and prosecution.
                                                         International Bridge / Sault Ste Marie
   BC Ferry: Issued only to western based                Bridge: Toll Collector will require the card.
    Drivers. Can be used on the Coquihalla
    Highway and the Ferry running to                     EZ-Pass Transponders – Used for bridge and
    Vancouver/Nanaimo.                                    road tolls in many eastern US states.

   DAI Scale Cards: For DAI commercial                  The Illinois I-Pass toll system will accept
    vehicle weigh scale locations in Canada and           the EZ-Pass transponders. There will not be
    the US.                                               any EZ-Pass logos displayed. Commercial
                                                          trucks must use the lanes indicating “Truck
                                                          I-Pass” or the “Express I-Pass” lanes.




                                                                                                    - 13 -
                                                                               DRIVER REFERENCE GUIDE
                                                                                 Property of Bison Transport

                                                                                        Tab 5
                                                                   ADMINISTRATION (Accounting)

Topic:           ►E-ZPass

                                                           MTA Bridges and Tunnels: There are toll
                                                            lanes marked with the E-ZPass sign. Cash
                                                            lanes do not accept E-ZPass. Some facilities
                                                            also feature dedicated roadway lanes on the
To increase the time and administrative                     approach to the toll plaza.
efficiency of toll passage way through the New             Pennsylvania Turnpike.
York area, Bison Transport subscribes to E-                On all I-Pass toll roads.
ZPass. With E-ZPass’s electronic toll collection
(ETC) technology, account information is on an         Instructions
electronic card that is read by a receiving
antenna at the participating toll plaza. The toll is   1.      As the Driver slowly passes through the
then electronically deducted from the prepaid                  toll lane, the E-ZPass tag is read
toll account. Each E-ZPass tag is assigned to a                electronically by an antenna.
unit. The Administration Department will issue         2.      The      proper      toll  is     deducted
the E-ZPass tags to Owner Operators. The                       electronically from the prepaid E-ZPass
company units receive tags through the                         account.
Maintenance Department. The Maintenance                3.      At some facilities, there are gates that
Department treats the tag as a part item and it is             will rise after the EZPass tag is read.
scanned onto work orders for inventory control
                                                       4.      A video enforcement system is used to
of the tags as well as an issuance record.
                                                               identify violators.
Locations
                                                       5.      A traffic signal and message is
                                                               immediately displayed to the Driver just
 New York State Thruway: All lanes accept
                                                               beyond the toll booth.
   E-ZPass. Non-stop lanes are marked with
   an overhead sign “E-ZPass Only”. There is           6.      Should the Driver encounter a difficulty
   a 5 mph posted speed limit while traveling                  with the tag in an E-ZPass designated
   through non-stop lanes. In all other lanes,                 lane, the Driver must not get out of their
   the Driver must come to a complete stop.                    vehicle. Drivers are not to back out of
                                                               the lane. The Driver will be required to
 Port Authority of NY & NJ: All lanes
                                                               pay cash, obtain and submit the receipt –
   accept E-ZPass. “Full Service” lanes also
                                                               Refer to “Expense Authorization”.
   accept other payment methods and require a
   complete stop. “E-Z Pass Only” lanes allow
                                                       Lost, stolen or defective tags are to be reported
   tag holders to proceed through the toll lane
                                                       to Licensing immediately so that the proper
   at 5 mph.
                                                       authorities can be notified to deactivate and
 New York State Bridge Authority: E-ZPass
                                                       replace the electronic tag.
   dedicated lanes are identified by the
   overhead “E-ZPass Only” sign. All “Full
   Service” lanes accept E-ZPass as well.




                                                                                                     - 14 -
                                                                            DRIVER REFERENCE GUIDE
                                                                              Property of Bison Transport

                                                                                     Tab 5
                                                                ADMINISTRATION (Accounting)

Topic:          ►Advances

Company Drivers, Owner Operator and Lease            advance and administration fee (if applicable)
Operators are provided a complete toll and credit    will be deducted from the Driver’s next payroll
card package for business expenses and are           cheque    under     the   deduction    heading
reimbursed for expenses promptly. Advances           “Advances”.
are restricted to emergency situations and
require approval through the Fleet Coordinator       The administrative fee will be waived on
for operational items or Maintenance                 advances for the following reasons:
Coordinator for maintenance items – refer to          Bison Transport business expenses have
“Expense Authorization, Authorization Numbers           exceeded the float provided.
and Purchase Order Numbers, Driver Expense            The Driver did not go through a terminal
Reimbursement, Driver Expense Envelope &                location, where they could have submitted
Cash Card Remittance Form”. Advances are                their expenses for reimbursement.
processed by way of the Driver’s T-Chek Card –        In each case the Fleet Coordinator or
refer to “T-Chek Cash Card”. Advance requests           Maintenance Coordinator must confirm in
can be denied by Bison Transport and will be            writing to the Driver expense processors that
denied to those that are frequent users or              the administrative fee has been waived by
conditions do not warrant.                              Bison Transport and the reason.
                                                      The Driver will require receipts and a
Advances are issued to Company Drivers,                 Purchase Order/Authorization Number.
Owner Operators and Lease Operators for
emergency purposes only. Every effort will be        Personal Advances
made to issue payment directly to the vendor.        Drivers requesting an advance for personal
                                                     reasons are restricted to the following
Prior to being issued any advance, the Driver        conditions:
must:                                                 an emergency situation
 Have signed a consent form authorizing              not more than 3 personal advances will be
    Bison Transport to payroll deduct the                authorized within a calendar year
    administration fee. A $15.00 (subject to          any advance can not be greater than $100.00
    change) administrative fee is charged on             Cdn.
    each advance issued. This form is usually         the Driver must be on-the road
    signed by the Driver at Orientation and is        administration fee of $15.00 (subject to
    placed in the Driver’s employee file. In the         change)
    event that there is not a signed consent form     must be related to an emergency situation.
    the request will be denied.
 Be on the road to obtain an advance.               Personal advances are at the discretion of Bison
                                                     Transport and can only be requested and issued
If it is not possible for Bison Transport to pay     during office hours (Monday to Friday from
the vendor directly, the advance will be issued to   08:00 – 16:30 Central Time) through the Fuel
the Driver’s T-Chek Cash Card. The advance           Administrator, Winnipeg.
will appear on the Driver’s T-Chek Card balance
immediately (it is done on a web site), allowing
the Driver to make payment to the vendor. The




                                                                                                  - 15 -
                                                                                  DRIVER REFERENCE GUIDE
                                                                                    Property of Bison Transport

                                                                                          Tab 5
                                                        ADMINISTRATION (Information Processing)

Topic:           ►Trip Envelope
All Trip Envelopes are audited for missing paperwork:     that the POD will be included in the subsequent
                                                          trip envelope.
The Driver will obtain and prepare a Trip
                                                          If there are continual challenges in providing the
Envelope at the commencement of each trip.
                                                          required documents, disciplinary actions can be
The Trip Envelope is used by the Driver to
                                                          pursued.
submit documentation pertaining to the
transportation of freight as opposed to the
                                                          The Driver must obtain and provide proper
Expense Envelope, which is used to submit
                                                          documentation in good order and condition.
expenses incurred by the Driver on behalf of
                                                          Original copies are preferred. However the
Bison Transport. Holding on to the Trip
                                                          Driver must ensure that a legible copy of the
Envelope delays the customer in processing
                                                          POD is surrendered for all loads finalized. The
payment for the shipment.
                                                          following items are submitted with the Trip
                                                          Envelope in addition to PODS:
    BISON TRANSPORT’S PROTOCOL TO
         MISSING DOCUMENTS:                                  Shipper’s Bill of Lading (BOL)
                                                             Signed Proof of Delivery (POD)
If the Driver does not provide the required                  Fuel Receipts, where applicable
documents after completing a load timely, the
                                                             Log Sheets in chronological order
following procedures will be followed:
                                                             Customs Documentation (when applicable
                                                              an original clearance stamp)
    DIMS (Driver Information Management
                                                             Damage and Claims Reports
     System) notification for all missing PODS
     for all LULs                                            Scale Tickets
    Notifying fleet coordinator to pursue the               Pallet Documents
     missing paperwork                                       Driver Vehicle Inspection Reports [DVIR] –
    Contacting Driver who is hooked to the                   Pre-Trip and Post Trip Inspections
     trailer in relation to missing paperwork to             Fines and Violations (see “Fines and
     sweep for PODs that may have been left                   Violations”)
     inside the trailer                                      Lumper receipts (when applicable)

                                                          The Driver will submit to Bison Transport, as
Note: If there is only ONE copy of the
                                                          soon as possible, the Trip Envelope for any
“Shipper’s Bill of Lading” available, due to              completed load at the following locations:
multiple carriers handling a load, simply                  Winnipeg
PHOTOCOPY duplicate copies OR create a                     Calgary
“BISON BILL OF LADING” for the                             Mississauga
receiver to sign. This guideline is applicable             Edmonton: access code to premises is
in the event that the original “Shipper’s Bill                provided by satellite or from the Fleet
of Lading” has gone astray ~ this must be                     Coordinator.
communicated to designated Fleet in                        Dartmouth yard (drop box on-site)
accordance to “Satellite Messaging”.                      In the event a Driver is not expected to reach
                                                          a terminal within 10 days of delivering a load
In the event a POD is not obtainable, it is               to its final destination, a faxed copy of the
required that the Driver who finalizes the load,          signed BOL will suffice to 1-888-799-1900.
specifies the reason, via “Satellite Messaging”;          Faxed POD should include the Move # and
TAB 12 message #9, in addition to confirming              Driver ID.



                                                                                                        - 16 -
                                                           DRIVER REFERENCE GUIDE
                                                             Property of Bison Transport

                                                                         Tab 5
                                       ADMINISTRATION (Information Processing)

Highway Trip Envelope (Example Only)




       Sample Only




                                                                                 - 17 -
                                                          DRIVER REFERENCE GUIDE
                                                            Property of Bison Transport

                                                                        Tab 5
                                      ADMINISTRATION (Information Processing)

City Trip Envelope (Example Only)




                                    Sample Only




                                                                                - 18 -

				
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posted:11/16/2011
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