List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
21st Century Annual performance information Federal Mandatory* Title IV, Part B, PL July 31 Students 21st CCLC Director Electronic/ Paper Document Donna Brown Support Services Academic Services
Communtiy Learning 107-110 (NCLB) & Instructional
Centers Support / Program
Monitoring &
Support Services
ABCs Transfer of Used by LEAs to transfer funding from State Mandatory* NCGS 115C- As Needed LEA Finance Officer Electronic/ Paper E-mail/ Fax/ Mail Lydia Prude School Allotments Financial & Bus
Funds Form and to eligible allotment categories to 105.25 Services School
meet need of LEAs Business
Accural Adjustment Report LEAs report accrual info for 11/12 State Mandatory* NCGS 115C- June 30 Annually LEA Finance Officer Electronic UERS Andrew Cox School Reporting Financial & Bus
month installments 47(21), 302(a) & Services School
315(d) Business
Alternate Report Extend1 (registration and score State & Federal Mandatory* NCLB, SBE Policy June 30 As Needed Various times Students LEA Test Electronic Web Sarah Reives Test Development Academic Services
Assessment Files submission) GCS-C-005 and Coordinator & Instructional
GCS-C-021 Support
Accountability
Alternative Learning Roster-Placements by ethnicity, gender, State Mandatory NCGS 115C-12(27) June 30 (annually) June Students ALP Coordinator Electronic NC WISE Ken Gattis Support Services Academic Services
Program grade & Instructional
Support / Program
Monitoring &
Support Services
Alternative School Report Alternative Schools designate additional State Mandatory SBE Policy GCS-C- December 1 December 1 School LEA Test Coordinator Electronic Secure FTP Tammy Howard Accountability: Academic Service &
Local Options Data data indicators for ABCs 013 and GCS-C- Ken Gattis Program Monitoring Instructional
022 and Support Support
Accountability
Annual Census for List of students in LEA, private or other Federal Mandatory Funded RFP April Eligible students as of Students LEA Exceptional Electronic Electronic Claire Greer Supporting Teaching Academic Services
Deaf-Blind setting who meet criteria of deaf- CFDA: 84.326C (5) first Monday of school Children Director or & Related Services & Instructional
blindness (b) (1) requires this in new calendar year private agency director Support Exceptional
data to be collected Children
and reported
Annual Dropout Dropout data State Mandatory NCGS 115C-12(27) October 20 (annually) October LEA Dropout Prevention Electronic UERS Ken Gattis Support Services Academic Services
Report & NCGS 115C-378 Coordinator & Instructional
Support / Program
Monitoring &
Support Services
Annual Media and Report of media/technology resources in State Mandatory NCGS 115C-102.7 June 30 School Media/ Technology Electronic Website Melanie Honeycutt Not Applicable Instructional
Technology Report each school and LEA Personnel Technology
(AMTR)
Annual Survey of Federal Mandatory Title I, Part D, PL May Students State Agency Electronic CFDC https://schools.nc.gov/titl Charlotte Hughes Program Monitoring Program Monitoring
Children in Local 107-110 (NCLB) e1fdc and Support and Support
Institutions for
Neglected Programs
Application Application - Site and program Federal Mandatory 7CFR Part 210 - July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
information on contact person and NSLP 215-SMP, System Services School
programs to be implemented 220-SBP Part 245 Support
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 1 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Bureau of the Census Report Collected for federal government Federal Mandatory Title 13 of US Code As Requested Annually School Principal Electronic E-mail/Fax/ Mail Frank Cernik NA Financial & Bus
Supplemental Data Services School
Collection Business
Bus Inventory Survey Report Count of buses used during current State Mandatory Allotment Policy March 15 Annually LEA Transportation Paper Mail Derek Graham Transportation Financial & Bus
school year, forms basis for bus Manual Director, Cost Clerk Services School
replacement order for coming year Support
Calendar Waiver Report Allows LEAs with more than 8 closed State Mandatory* NCGS 115C-84.2, November 1 Annually LEA Central Office Electronic/ Paper E-mail/ Fax/ Mail Andrew Cox School Reporting Financial & Bus
Request - LEA Wide days per year during any 4 of last 10 (HB 1464 2004) Services School
years to be waived from Calendar Bill Business
start date of 8/25 or end date of 6/10 of
each year
Career Pathway Collects information from concentrators State & Federal Mandatory PL 109-270/Title I March 11 Reports on Individual Central Office Phone Electronic schools.nc.gov/ctesurv Rhonda Welfare CTE State & Federal Academic Services
Concentrator about high school, further education and Sect. 113 & GS concentrators the year Concentrator ey Accountability & Instructional
Feedback work the first year out of high school 115C-154 after they exit high Support Career and
school Technical Education
Charter School Initial Request for charter school enrollment by State Mandatory NCGS 115C- June 15 School Director of Charter Electronic/ Paper E-mail/ Fax/ Mail Lydia Prude School Allotments Financial & Bus
Enrollment LEA; allows allotments to be made at 238.29 School Services School
per pupil funding amount from where Business
students reside
Charter School Yearly Report submitted from schools with Office of Charter Optional N/A September 1 Annually School Principal/Board Chair Electronic Email Jack Moyer N/A Financial & Bus
Update updated information for upcoming year Schools Services Office of
Charter Schools
Child Count Children with disabilities who receive Federal Mandatory IDEA 300.752 December 1 Students Special Education Electronic CECAS Kelley Steen EC Delivery Team Technology Services
special education and related services Teacher & Delivery/EPMO
according to an Individualized Education Exceptional Children
Program (IEP) or Service Program Directors
Child Count Children who are academically or State Mandatory NCGS 115C-110 April 29 LEA NCWISE Operators/ Electronic NCWISE Sneha Shah-Coltrane Academically/ Curriculum,
intellectually gifted (AIG) who have a AIG & EC Directors Intellectually Gifted Instruction, &
Differentiated Education Plan (DEP) , Technology
including AIG who are also identified as
Child Count Children with disabilities who receive State Mandatory NCGS 115C-110 April 1 Students Special Education Electronic CECAS Kelley Steen EC Delivery Team Technology Services
special education and related services Teacher & Delivery/EPMO
according to an Individualized Education Exceptional Children
Program (IEP) or Service Program Directors
Class-size Permission to exceed class-size State Mandatory Policies Governing July 1-May Application submitted Students LEA EC Director Paper Form Ira Wolfe Instructional Support Academic Services
Services for once class-size is & Related Services& & Instructional
Children with exceeded Policy, Monitoring & Support Exceptional
Disabilities- Audit Children
Appendix A
Clustered Students Report SWD attending one school being counted State & Federal Mandatory NCLB, SBE Policy April 1 (updates until Annual Students LEA Test Coordinator Electronic Secure FTP Tammy Howard; Ken Accountability Academic Services
with Disabilities in performance of another school GCS-C-005 and April 15) Barbour ATEAM & Instructional
(SWD) GCS-C-021 Support
Accountability
Collection Dates Report Dates for designated local school testing State & Federal Mandatory NCLB, SBE Policy Beginning of school As Needed School LEA Test Coordinator Electronic Web Tammy Howard; Lori Accountability Academic Services
Submission System cycle events (20D, FDF, FDS) GCS-C-005 and year, with updates as Ivey ATEAM & Instructional
GCS-C-021 necessary Support
Accountability
Common Follow-Up Student record on every student in State Mandatory NCGS 96-33 November School Principal Electronic SIMS/ NCWISE Karl Pond Production Systems Office of the
grades 9-12 to Employment Security Software Support Superintendent
Commission for support of job training, Policy and Strategic
education, and placement programs Planning
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 2 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Community Funds for Special Education Services State Mandatory Policies Governing August/September/Oc Students enrolled in Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Academic Services
Residential Centers Services for tober first 60 days of school Special Programs & Instructional
Children with Section Support Exceptional
Disabilities Children
Construction Cost Awarded bid prices for construction of N/A Optional N/A Quarterly School, LEA Architects and/or LEA Paper E-mail/ Fax/ Mail Mary Spradling School Planning Financial & Bus
Data new schools Facilities Staff Services School
Support
Contract Report List of contracts in place for transporting State Mandatory Allotment Policy October 15 Annually LEA Finance Officer, Electronic/ Paper Email/Mail http://www.ncbussafet Derek Graham Transportation Financial & Bus
Transportation EC children or other transportation other Manual Transportation y.org/StateForms.html Services School
than yellow school buses Director Support
Corrective Action Other LEAs report corrective actions taken for State & Federal Mandatory Single Audit Act Of Within 45 days of As needed LEA Financer Officer Electronic/ Paper E-mail/ Fax/ Mail Gene Bruton Monitoring & Financial & Bus
Report audit exceptions 1984 OMB Circular letter sent Compliance Services School
A-128, A-133 Business
CTE Fall Enrollment Collects select CTE demographic and State & Federal Mandatory PL 109-270/Title I December 5 Reports on enrollment Individual Student Central Office Electronic NC WISE Rhonda Welfare CTE State & Federal Academic Services
career planning information not collected Sect. 113 & GS as of 60th school day Accountability & Instructional
elsewhere 115C-154 Support Career and
Technical Education
CTE Spring Collects select CTE demographic and State & Federal Mandatory PL 109-270/Title I April 2 Reports on enrollment Individual Student Central Office Electronic NC WISE Rhonda Welfare CTE State & Federal Academic Services
Enrollment career planning information not collected Sect. 113 & GS as of 140th school day Accountability & Instructional
elsewhere 115C-154 Support Career and
Technical Education
Curriculum Based Outcome based evaluation Federal Grant Mandatory* Title 1, Part B, September-October Administer CBM to Students Teachers Administered on Edformation Web site Bill Frazier Reading First K-12 Curriculum &
Measurement (CBM) Subpart 1, PL 107- December-January 2nd & 3rd grade, Fall paper; scores reported Instruction
Fluency 110 (NCLB) May-June and Spring. via Web site. LEAs
Administer to 1st will have option of
grade Winter and using Palm for
Spring reporting in 2005-06.
Data Verification Report Superintendent certification that data are State & Federal Mandatory NCLB, SBE Policy June 30 Annual June 30 LEA Superintendent Paper Regional Tammy Howard; Faye Accountability Academic Services
complete and correct GCS-C-005 and Accountability Atkinson ATEAM & Instructional
GCS-C-021 Coordinator (RAC) Support
Developmental Day Funds for Special Education Services State Mandatory IDEA Part B, State August/September/Oc Students enrolled in Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Accountability
Academic Services
Performance Plan tober first 60 days of school Special Programs & Instructional
Section Support Exceptional
Children
EC Grants - 611 Collects data to support grant application Federal Mandatory* IDEA Part B, May 27 Spring LEA Central Office Electronic EC Grants Valerie Herndon Behavioral Support & Academic Services
for IDEA 611 funds. Section 611 Special Programs & Instructional
Section Support Exceptional
Children/Office of
EC Grants - 619 Collects data to support grant application Federal Mandatory if serving IDEA Part B, May 27 Spring LEA Central Office Electronic EC Grants Valerie Herndon Behavioral Support & Academic Services
for IDEA 619 funds. PK students Section 619 Special Programs & Instructional
Section Support Exceptional
Children/Office of
School Readiness
EC Grants - Sliver Collects data to support grant application Federal Optional IDEA May 27 Spring LEA Central Office Electronic EC Grants Valerie Herndon Behavioral Support & Academic Services
for IDEA Building Capacity funds. Special Programs & Instructional
Section Support Exceptional
Children/Office of
School Readiness
Economically Report File with student id designating State & Federal Mandatory NCLB, SBE Policy December 1, Bi-annually December, April Students LEA Test Coordinator Electronic Secure FTP Tammy Howard; Ken Accountability Academic Services
Disadvantaged economically disadvantaged students in GCS-C-005 and April 1 Barbour ATEAM & Instructional
Students (EDS) File each school GCS-C-021 Support
Accountability
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 3 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
EDDIE Report Used to prepare Education Directory State Mandatory NCGS 115C- as needed Annually School Principal & Central Electronic SNA System Nicola Lefler NA Financial & Bus
12(18)(b) Office Services School
Business
Eligible School School Title I eligiblity and status Federal Mandatory Title I, Part A June 30 School LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
Summary Report Section 1116 and Charter Schools title1fdc Monitoring Monitoring and
Support
ELP ACCESS Correct student information in ACCESS Federal Mandatory Title III, PL 107- April 25-May 5 LEA/Charter School TC/LEP Coordinator Electronic LEP FDC Helga Fasciano, Nancy K-12 Program Areas Curriculum &
Demographic Changes Demographic 110 (NCLB) Carolan Instruction
Enrollment Increase Schools submit any increase above 10% State Optional NCGS-115C- October 15 Annually School Principal/Board Chair Electronic/Fax Email/Fax Jack Moyer N/A Financial & Bus
Request alloted by law to Office of Charter 238.29D(d) Services Office of
Schools for submission to SBE Charter Schools
Exiting Exiting data on number of students, ages Federal Mandatory Section 618 of September 30 Students Special Education Electronic CECAS Kelley Steen EC Delivery Team Technology Services
14-21, who exited special education IDEA Teacher & Delivery/EPMO
during school year by basis of exit, Exceptional Children
disability and ethnicity Directors
F&RP Milk Special Milk Program - Free Milk Policy- Federal Mandatory 7CFR Part 215, 245- July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
Policy agreement between State and NSLP-SMP System Services School
Local sponsor for program Support
implementation
F&RP RCCI RCCI Free & Reduced Price-Federal Federal Mandatory 7CFR Part 210, July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
policy statement on how students and 220, 245 System Services School
participants will be treated with regard to Support
program meals
Federal Programs Report Approval for disposing of federal State & Federal Mandatory* EDGAR 76.702; As Needed As needed LEA Finance Officer Electronic/ Paper E-mail/ Fax/ Mail Stephanie English Monitoring & Financial & Bus
Equipment equipment 74.34; 80.20; 80.32 Compliance Services School
Disposition Request Business
Field Test/Item Tryout Report Student information and performance on State & Federal Mandatory NCLB, SBE Policy June 30 Annually Various times Students LEA Test Coordinator Paper/Online Automatic Return Tammy Howard Test Development, Academic Services
Data state field tests GCS-C-005 and System (ARS) TOPS & Instructional
GCS-C-021 Support
Accountability
Final PMR Report Principal's Monthly Report Final 9th State Mandatory NCGS 115C- June 30 Annually School Principal Electronic NCWISE Ozella Wiggins School Reporting Financial & Bus
month, changed month 1-8 12(18)(b) Services School
Business
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 4 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Financial Status Report Child Nutrition revenue and expenditure State & Federal Mandatory Section 4/Child January and July Students LEA Electronic Child Nutrition Lynn Harvey Child Nutrition Financial & Bus
Report(1A) data Nutrition Act of System Services Financial
1966-National Services
School Lunch Act
of 1946-NCGS
115C-203-204
Flexible Use of not LEAs who have been approved to use General Assembly for Mandatory Section 7.21(a) and July 15 LEA ILP Coordinator Electronic/ Paper Email or Fax Brandon Patterson Educator Recruitment Academic Services
Mentor Funds required mentor funds flexibility must submit an those LEAs that have 7.21(c) of the and Development and Instructional
annual report on the outcomes of their flexible use of mentor Special Provisions Support
efforts funds of the 2005 Budget
Bill
Food Safety/HACCP Dates of food safety inspections; Federal Mandatory PL 108-265 Child July 1 Individual schools CN Director Paper/ Electronic Mail/Email Lynn Harvey Child Nutrition Financial & Bus
findings; grade; indication of compliance Nutrition and WIC Services School
with HACCP plan Reauthorization Act Support
of 2004
Foreign Nationals Reporting of Wages and Withholding State Mandatory HB 1414/SL 2004- Quarterly LEA Finance Officer Electronic UERS Paul LeSieur School Business Financial & Bus
Payroll Data Payments 124, 2004 Services Services School
Appropriations Act, Business
Section 28.3(a)
Foreign Nationals Personal Information and Country of State Mandatory* HB 1414/SL 2004- As Hired Staff Finance Officer Electronic UERS Paul LeSieur School Business Financial & Bus
Personnel Information Origin 124, 2004 Personnel Services Services School
Appropriations Act, Administrators Business
Section 28.3(a)
Formal Written School must send response to complaint State Mandatory* 34 CFR § 300.660- Within 20 days after School EC Director, Paper Lynn Smith, Kate Neale, Policy, Monitoring & Academic Services
Complaint allegations of noncompliance and copies .662 information request is Principal, and Pollye Pruitt Audit & Instructional
Investigation Report of student's records and other documents received Superintendent Support Exceptional
to support their position Children
General Expense/ Report LEAs report salary information changes State Mandatory* NCGS 115C- As needed Monthly LEA Finance Officer Electronic/ Paper UERS/ Fax/ Mail Andrew Cox School Reporting Financial & Bus
Personal Service 47(21), 302(a) & Services School
Account Adjustments 315(d) Business
General Supervision/ Percent of noncompliance corrected Federal Mandatory IDEA Part B, June 30 One year from Students LEA Exceptional Paper Email Bobbie Grammer Policy, Monitoring & Academic Services
Correction of Non- within one year of identification Section 611 identification Children Director Audit & Instructional
compliance Support Exceptional
Children
General Supervision/ Compliance identified through Record Federal Mandatory IDEA Part B, October 15 Annually Students LEA Exceptional Paper Email Bobbie Grammer Policy, Monitoring & Academic Services
Identification of Non- Review and other monitoring activities Section 611 Children Director Audit & Instructional
compliance Support Exceptional
Children
Grade 10 Writing Test Report Student responses to writing test State & Federal Mandatory NCLB, SBE Policy As of March Annually March Students Students Paper Automatic Return Jim Kroening Test Development Academic Services
GCS-C-005 and administration System (ARS) & Instructional
GCS-C-021 (collected first week of Support
May) Accountability
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 5 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Graduate Data Report Data on individual gradutates incl. course State & Federal Mandatory NCLB, SBE Policy June 25 Annually Student School Counselor Electronic GDVS Angela Harrison School Reporting Financial and
submission of study, post grad intentions & HSP-C-005 and Business Services,
demographics HSP-C-021 School Business
Services
Group Homes Funds for Special Education Services Federal Mandatory Article 9 Special August/September/Oc Application submitted Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Academic Services
Education Law tober when enrollment Special Programs & Instructional
increases Section Support Exceptional
Children
Homeless data Data on homeless children Federal Mandatory Title X May 30 Students LEA Homeless Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
collection Liaison and Charter homeless Monitoring Monitoring and
Schools Support
IHE Performance Report Annual report containing quantitative and State NCGS 115C-296 June 30 IHE Dean Electronic Title II Website Sonja Leathers Educator Recruitment Academic Services
Report qualitative information on approved (b1) and Development and Instructional
teacher education programs in NC's Support
colleges and universities
IHE Program Report As part of the IHE Performance Report, State Optional NCGS 115C- May 1 Individual teacher and Individuals surveyed Paper Mail Sonja Leathers Educator Recruitment Academic Services
Completer Follow-Up surveys are sent to individuals who have 296(b1) employer and Development and Instructional
Survey completed undergraduate and graduate Support
teacher education programs and school
administration programs
IHE Title II Report Report Annual report on performance of teacher Federal 1998 HEA Title II April 1 IHE Dean Electronic Title II Website Sonja Leathers Educator Recruitment Academic Services
education program graduates on Sections 207 and and Development and Instructional
licensing exams 208 Support
Immigrant Count Number of immigrant students and Federal Mandatory Tite III, PL 107-110 March 1 Students LEP Coordinator Electronic Electronic Helga Fasciano K-12 Program Areas Curriculum &
country of origin (NCLB) Instruction
Information Update Updates contact/address info State Mandatory NCGS-115C-96 March 1 LEA Textbook Electronic Fax Drew Fairchild Textbook Services Financial & Bus
Coordinators Services School
Initial Licensure Report Annual report submitted by LEAs about SBE Mandatory SBE Policy QP-A- October 1 LEA ILP Coordinator Electronic/ Paper Email/Mail or Fax Brandon Patterson N/A Support
Academic Services
Program Report their efforts to support beginning 004 and Instructional
teachers Support
Iowa Test of Basic Outcome based evaluation Federal Grant Mandatory* Title 1, Part B, August-September Administer ITBS Students Teachers Administered on Riverside Publishing Bill Frazier Reading First K-12 Curriculum &
Skills (ITBS) Subpart 1, PL 107- May-June within 6 weeks of paper; documents Instruction
110 (NCLB) EOG, both in Fall and mailed to vendor for
Spring of each school scoring; results sent by
year. CD
LEA Technology Each LEA will develop a local school State Mandatory Public School Law November, 2009 November District Level District Level Paper - moving to http://tps.dpi.state.nc.u Neill Kimrey Not Applicable Instructional
Plans system technology plan that meets the 115C 102.6C Technology Personnel electronic submission s/TechPlan0509/ Technology
requirements of the State school for 2009 (Template is being
technology plan. revised by Gartner)
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 6 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
LEA Vacancy Report Report Annual report submitted by LEAs about SBE Mandatory Request of SBE October 20 LEA Personnel Electronic/ Paper Email or Fax Brandon Patterson Educator Recruitment Academic Services
number of vacancies in their system on Administrator and Development and Instructional
October 20th Support
Learn & Serve Match Annual report containing quantitative and State NCGS 115C-296 June 30 (annually) June 30th IHE Dean Electronic Title II Website www.ncpublicschools. Elissa Brown Teacher Education Academic Services
Report qualitative information on approved (b1) org/ihe & Instructional
teacher education programs in NC's Support Program
colleges and universities Monitoring and
Support
Learn & Serve Match Report To ensure LEAs are matching federal Federal Mandatory* PL 106-170 Semi-Annually Quarterly LEA Finance Officer Electronic/ Paper E-mail/ Fax/ Mail http://www.ncpublicsc Stephanie English Monitoring & Financial & Bus
Report funds hools.org/docs/fbs/fina Compliance Services School
nce/federal/matchrepo Business
LEP Files Report Student performance on ELL placement State & Federal Mandatory NCLB, SBE Policy Ongoing Students LEP Coordinator Electronic https (secure website) rtform.pdf Helga Fasciano; Mark K-12 Program Areas Academic Services
(W-APT) tests; correct Tier placement for GCS-C-005 and Hausner & Instructional
ACCESS for ELLs GCS-C-022 Support K-12
Curriculum,
Instruction and
Technology
LEP Metritech file Individual pre-coding information for Federal Mandatory Title III, PL 107- Dec 5 LEA/Charter School LEP Coordinator Electronic LEP FDC Helga Fasciano K-12 Program Areas Curriculum and
ELP test documents 110 (NCLB) Instruction
Local CTE Plan Shows how federal CTE funds and State & Federal Mandatory PL 109-270/Title I Phase I: May 20/Phase In May projecting for LEA/School Central Office Electronic Planning and ctelps.dpi.state.nc.us Rhonda Welfare CTE State & Federal Academic Services
matching state funds will be spent at the Sect. 132 II: October 15 expenditures in the Performance Accountability & Instructional
LEA and plans for data-based following year Management System Support Career and
improvements Technical Education
Local Wellness Report of achievements toward local Federal Mandatory PL 108-265 Child July 1 LEA CN Director Paper/ Electronic Mail/Email Lynn Harvey Child Nutrition Financial & Bus
Policies wellness policies Nutrition and WIC Services School
Reauthorization Act Support
of 2004
Long Range Plan Ten-year long range plan of facility State Mandatory NCGS 115C-521 Winter 05/06 and School, LEA LEA person in charge Electronic/ Paper E-mail/ Mailed CD Ken Phelps School Planning Financial & Bus
needs for new schools, additions and every five years of facilities Services School
renovations along with construction costs thereafter Support
McKinney-Vento: Programs for homeless children Federal Optional Title X, Part C, PL July LEA LEA Homeless Electronic/Paper Mail http://www.ncpublicsc Donna Brown Federal Program Federal Program
Competitive Grant 107-110 (NCLB) Liaison hools.org/comped/ Monitoring Monitoring and
Support
Memo Agreement/Letter of Renewal- Federal Mandatory 7CFR Part 210- July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
State/Local agreement of implementaton NSLP 215-SMP; System Services School
of School Meals Programs 220-SBP Part 245 Support
Migrant Education School, MEP, and service data on Fedeal Mandatory for MEP Title I Part C September 5 Student LEA and Regional Electronic MIS2000 Loreto Tessini Federal Program Federal Program
Program data migrant children programs Section 1301-1309 MEP data specialist Monitoring Monitoring and
collection Support
Missed instructional Report Survey of the number of missed State Mandatory HB1464 June 30 Annually LEA Central Office Electronic Web survey Ozella Wiggins School Reporting Financial & Bus
Days instructional days due to inclement 115C-84.2 Services School
weather Business
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 7 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Modified Order Orders for tapes/large print/Braille for State Mandatory* NCGS-115C-96 March 1 LEA Modified Textbook Electronic Fax Drew Fairchild Textbook Services Financial & Bus
EC students Coordinators Services School
Support
Monitoring System Each LEA will develop a 6-year Federal Mandatory IDEA 2004 Section August-March, LEA Exceptional Children Paper Mail Ira Wolfe Policy, Monitoring & Academic Services
performance plan that measures its 616 Precise dates to be Director Audit & Instructional
progress toward federal priority areas. scheduled, Annual Support Exceptional
Monitoring System An annual report of progress requires
Continuous Improvement Self- Federal Mandatory 34CRF300.141 Report by June 30
April 30 LEA Exceptional Children Paper Mail Ira Wolfe Policy, Monitoring & Children Services
Academic
Assessment Analysis of LEA's strengths Director Audit & Instructional
and needs and areas of noncompliance Support Exceptional
Monthly Financial Report LEA/charters report general ledger State Mandatory NCGS 115C- Monthly Monthly School Finance Officer Electronic UERS Andrew Cox School Reporting Children
Financial & Bus
Report (MFR) balances 12(18)(b) Services School
Business
More at Four- Data on children enrolled in More at State, Lottery and Optional GS-143C-6-22 and 10 business day of Student Local contractor staff Web database MAFKids KC Elander Office of Early Academic Services
MAFKids Four TANF 23 month following Learning & Instructional
service Support
More at Four- Data on contractor, sites, classes and State, Lottery and Optional GS-143C-6-22 and on going, real time Staff Local contractor staff Web database MAFPlan KC Elander Office of Early Academic Services
MAFPlan staff in pariticpating in MAF TANF 23 Learning and Instructional
Support
N&D aggregate data Count of N&D students served in state Federal Mandatory May 30 State Agency DJJ and DOC N&D Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
collection agencies broken down by demographic Coordinators title1fdc Monitoring Monitoring and
and academic indicators Support
N&D student level Student's eligibility and services provided Federal Mandatory May 30 Student LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
data collection in Neglected and Delinquent programs. title1fdc Monitoring Monitoring and
Support
NAEP Report Materials related to NAEP (student, State & Federal Mandatory* NCLB, SBE Policy November 1, 2011 Annually November-February Students School Electronic/ Paper Paper and Secure FTP Iris Garner Testing Policy and Academic Services
school and calendar information to GCS-C-005 and Operations & Instructional
inform the construction of the NAEP GCS-C-021 Support
sampling frame) Accountability
NC Migrant Assess effectiveness of program to meet Federal Mandatory Title I, Part C, August 31 LEA Central Office Electronic/ Paper Fax/Email/Mail http://www.ncpublicsc Sonja Williams Federal Program Federal Program
Evaluation Report educational needs of migratory children Section 1304, PL hools.org/comped/ Monitoring Monitoring and
107-110 (NCLB) Support
NC School Report Annual information about teacher Federal & Office of Mandatory PL 107-110 July 15 School Personnel Electronic Email Mike Cash N/A Financial & Bus
Card Teacher Quality turnover, licensure status, # of teachers the Governor (NCLB) Administrator Division of School
Data with National Board Certification, # of Business
teachers with advanced degrees,and
teaching experience; also contains
information principal demographics.
LEAs review and verify data generated
from Licensure System database
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 8 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
NCLB Teacher Report Annual report details percentage of Federal Mandatory PL 107-110 June 30 School Personnel Electronic NCLB web pages Brandon Patterson Educator Recruitment Academic Services
Quality Report classes taught by "highly qualified" (NCLB) Administrator and Development and Instructional
teachers, number of paraprofessionals Support
that are qualified, number of teachers
completing quality professional
development, and number of lateral entry
teachers completing 2-weeks of training
NCLB Title II Part D The State educational agency shall award Federal Mandatory NCLB Title II Part June 29 End of School Year District Level District Level Paper http://www.ncwiseowl Neill Kimrey Not Applicable Instructional
Formula Grant subgrants of NCLB Enhancing D Section 2412 Technology Personnel .org/impact/div_it/doc Technology
Applications Education Through Technology to each s/EETTFormulaAPP_
eligible local education agency. 07-08.doc
Neglected and Programs for Children in N & D Federal Optional Title I, Part D, June LEA LEA Title I Director Electronic/Paper Fax/Email/Mail http://www.ncpublicsc Faye McDaniel Federal Program Federal Program
Delinquent Institutions Section 1414, PL and State Agencies hools.org/comped/ Monitoring Monitoring and
Application 107-110 (NCLB) Support
Nominations for Nominations of individual students to be State Optional November 18 Application packets Students Public and private Paper Mail and Fax Laura Snyder and Administration Academic Services
Governor's School selected to participate in the Governor's sent to schools in schools Camilla Roberson & Instructional
School September; student Support Exceptional
auditions and Children
selections held in
February/March
Non-Promotion Report LEAs report students not promoted to State Mandatory NCGS 115C- September 30 Annually Students Principal Electronic NCWISE Andrew Cox School Reporting Financial & Bus
Revision Report next grade level 12(18)(b) Services School
Business
October 1 Headcount Statewide reporting of aggregate number State & Federal Mandatory Title III, PL 107- November 5 Student LEP Coordinator Electronic LEP FDC Helga Fasciano K-12 Program Areas Curriculum,
of Limited English Proficient students 110 (NCLB), Instruction, &
(PreK-12, including private schools who SL2002-284, Technology
are served by a school district) who are Section 7.15(b),
speakers of languages other than English NCAC 6D.0106
reported by language and per student
count of the above students who are
identified as LEP enrolled in the school
district/charter school for the current
school year, up to and including October
1; program types at student level;
English Language Proficiency (ELP) test
tier verification.
Out-of-District Funds for Special Education Services Federal Mandatory IDEA-(20 U.S.C. August/September/Oc Students enrolled in Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Academic Services
Placements 1411(e)(2-3)(A) tober first 60 days of school Special Programs & Instructional
Section Support Exceptional
Children
Passenger Count Report Number of students transported - official State Mandatory Allotment Policy October 15 Annually LEA Central Office Staff, Paper Mail or Courier http://www.ncbussafet Derek Graham Transportation Financial & Bus
ridership count used as basis for funding Manual Transportation y.org/StateForms.html Services School
Director Support
PBS Data Report of school information in schools Federal Grant Mandatory* 84323A State June 30 School School Staff Paper Email/ Fax/ Mail Joe Simmons Behavioral Support & Academic Services
Requirements implementing Positive Behavior Support Program Special Programs & Instructional
Improvement Grant Section Support Exceptional
Children
Per Capita Report LEAs report when they serve students State Mandatory* School Budget & May 15 Annually LEA Central Office Electronic/ Paper E-mail/ Fax/ Mail Alexis Schauss NA Financial & Bus
Distribution from other LEAs. LEAs with city LEAs Fiscal Control Act Services School
only Business
Personnel Counts of special education teachers and Federal Mandatory Section 618 of August 29 LEA Exceptional Children Web Survey Email Link Kelley Steen EC Delivery Team Technology Services
related services personnel providing IDEA Directors Delivery/EPMO
special education and related services to
children ages 3-21 on December 1 of
each year
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 9 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
PMR Report Principal's Monthly Report State Mandatory NCGS 115C- Monthly Monthly School Principal Electronic NCWISE Ozella Wiggins School Reporting Financial & Bus
12(18)(b) Services School
Business
Policy Statement Schools Free & Reduced Price Policy- Federal Mandatory 7CFR Part 210, July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
Federal policy statement on how students 220, 245 System Services School
and participants will be treated with Support
regard to program meals
Postschool Outcomes Follow-up Data Federal Mandatory IDEA Part B, State May/September Survey one year after Students LEAs, Parents Interviews & Document Bobbie Grammer Policy, Monitoring & Academic Services
Performance Plan student exits high Telephone Surveys Audit & Instructional
school Support Exceptional
Children
Postschool Outcomes UNC-Charlotte contracted to collect exit Federal Mandatory IDEA Part B, State May/June Survey one year after Students Special Education Survey Document Freda Lee / Bobbie Professional Academic Services
data on students with disabilities Performance Plan student exits high Teacher & EC Grammer Improvement & & Instructional
school Directors Professional Support Exceptional
Development / Children
Policy, Monitoring &
Audit
PRC 29 intervention Request for PRC29 Funds N/A Mandatory* N/A May 1 Students EC Staff Paper Paper Joe Simmons Behavioral Support & Academic Services
and services form Special Programs & Instructional
Section Support Exceptional
Children
PRC 29 intervention Report of interventions provided by PRC N/A Mandatory* N/A August 15 Students EC Staff Paper Email/ Fax/ Mail Joe Simmons Behavioral Support & Academic Services
and services form and 29 funds Special Programs & Instructional
student information Section Support Exceptional
form Children
PRC 29 intervention Report of interventions provided by PRC N/A Mandatory* N/A February 2 Students EC Staff Paper Email/ Fax/ Mail Joe Simmons Behavioral Support & Academic Services
and services form and 29 funds Special Programs & Instructional
student information Section Support Exceptional
form Children
Preschool Child Data on positive social-emotional, Federal Mandatory IDEA Part B, August 15 LEA Preschool Web Survey and Email Link/CECAS Joe Simmons Behavioral Support & Academic Services
Outcomes Summary acquiring & using knowledge/skills, and Section 619 Coordinators or EC CECAS Special Programs & Instructional
Survey appropriate action taken to meet needs Director Section Support Exceptional
Children / Office of
School Readiness
Private Schools Approval of private schools to provide Federal Mandatory IDEA, Title VI, Part August-May Application submitted Students Monitoring Consultant Paper Application Barbara Scriven Policy, Monitoring & Academic Services
special education B by private school to Audit & Instructional
request on-site review Support Exceptional
Children
Professional Personnel Report School Activity Report (SAR) manual State Mandatory NCGS 115C-301 Annually Annually Within 21 days of the Teacher Data Paper E-mail Andrew Cox School Reporting Financial & Bus
Activity Report form. (g), NCGS 115C- end of 2nd School Manager/Principal Services School
(PPAR) 301 (f), PL 95-561, Month Business
20 U>S>C> 3221-
3261, NCGS 115C-
Public School Capital Various forms relative to expenditure of State Mandatory* 47 (10)
NCGS 115C-546.1 As Needed School, LEA Usually Finance Paper Fax/Mail Ken Phelps School Planning Financial & Bus
Building Fund Public School Capital Building Funds Officer Services School
Support
Public School Full- Report Personnel assignments and number of State Mandatory NCGS 115C- October 31 Annually LEA Principal Electronic e-mail Andrew Cox School Reporting Financial & Bus
Time Personnel staff in various staffing categories 12(18)(b) Services School
Report collected for Statistical Profile Business
Pupil Textbook Orders for new adoption and State Mandatory NCGS-115C-96 March 1 LEA Textbook Electronic Fax Drew Fairchild Textbook Services Financial & Bus
Orders replacement textbooks and materials Coordinators Services School
Support
Pupils in Membership Report Pupils in membership by race and sex State Mandatory NCGS 115C- October 31 Annually Students Principal Electronic NCWISE Andrew Cox School Reporting Financial & Bus
by Race and Sex 12(18)(b) Services School
Business
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 10 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
QualifiedZone Various forms relative to application for Federal Mandatory* IRC 1397E As Needed School, LEA Usually Finance Paper Mail Mary Spradling School Planning Financial & Bus
Academy Bonds use of federal Qualified Zone Academy Officer Services School
Bonds Support
REAP Applications Address unique needs of rural school Federal Optional Title VI, Part B, August LEA Central Office Paper Fax/Email/Mail http://www.ncpublicsc Rhonda Muhammad Federal Program Federal Program
districts Subpart 1, PL 107- hools.org/comped/ Monitoring Monitoring and
110 (NCLB) Support
Registration of Legally List of students in LEA who meet criteria Federal Mandatory Act to Promote February 18 Eligible students as of Students Anyone (often a Electronic & Paper Email/ Fax/ Mail; may Julie Kagy Sensory Support & Academic Services
Blind Students of legal blindness Education of the first Monday of school teacher of visually be in CECAS next Assistive Technology & Instructional
Blind, initiated in in new calendar year impaired), approved year Support Exceptional
1879 by LEA Exceptional Children
Children Director;
State Operated
Programs and non-
public schools,
including
homeschools, are also
eligible
Report of amounts to Report For LEAs to refund transportation dollars State Mandatory NCGS 115C-12(19) Monthly Monthly LEA Finance Officer Electronic UERS Andrew Cox School Reporting Financial & Bus
be refunded to SPSF Services School
from local funds Business
Report of School Sales Report of sales of textbooks to parents State Mandatory* NCGS-115C-96 October 31 LEA Textbook Electronic Fax Drew Fairchild Textbook Services Financial & Bus
and/or sale of used books Coordinators Services School
Support
Risk Pool Funds for Special Education Services Federal Mandatory IDEA-(20 U.S.C. August/September/Oc Students enrolled in Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Academic Services
1411(e)(2-3)(A) tober first 60 days of school Special Programs & Instructional
EOY update due June Section Support Exceptional
30th Children
RLIS Purpose of use of RLIS funds Federal Mandatory May 30 LEA LEA Title VI Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
Coordinator title1fdc Monitoring Monitoring and
Support
RPG Report Retention-Promotion/ Graduation Report State Mandatory NCGS 115C- October 15 Annually School Principal Electronic NCWISE Andrew Cox School Reporting Financial & Bus
12(18)(b) Services School
Business
RTI Data Collection RTI Pilot sites collect referral, Federal Mandatory* IDEA September 30 Fall Students RTI Pilot Site Contact Paper E-mail Sherry Abernethy Program Academic Services
intervention, demographics and Improvement & & Instructional
entitlement data Professional Support Exceptional
Development Children
Safe and Drug Free Data collection for unexcused absences Federal Mandatory Title V, Part A, June 30 LEA Central Office Contact Electronic/ Paper Document Alexis Schauss School Safety and Academic Services
Schools-Truancy per grade level Section 4114, PL Climate & Instructional
107-110 (NCLB) Support Middle
School Education
Salary Supplements - Report Report of salary supplements paid at State Mandatory NCGS 115C- October 31 Annually LEA Central Office Electronic e-mail Andrew Cox School Business Financial & Bus
SS300 LEA 12(18)(b) Services Services School
Business
Schedule A Computer generated listing of schools Federal Mandatory 7CFR Part 210- July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
and sites with demographic information NSLP 215-SMP; System Services School
220-SBP Part 245 Support
Schedule B Listing of RCCI Sites - List of program Federal Mandatory 7CFR Part 210 - July 1 LEA CN Director Electronic CN Technology Lynn Harvey Child Nutrition Financial & Bus
sites, location, and meals programs NSLP 215-SMP, System Services School
implemented 220-SBP Part 245 Support
School Activity Report Report School Activity Report (SAR) State Mandatory NCGS 115C-301 Annually Annually Within 21 days of the Teacher Principal Electronic NCWISE Andrew Cox School Reporting Financial & Bus
(SAR) (g), NCGS 115C- end of 2nd School Services School
301 (f), PL 95-561, Month Business
20 U>S>C> 3221-
3261, NCGS 115C-
47 (10)
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 11 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
School Facilities Data MS Access forms on various aspects of N/A Optional N/A On-Going School, LEA School Planning Staff Electronic Data Entry Steve Taynton School Planning Financial & Bus
school construction and capacity Services School
Support
School Food Monthly Report Meal participation data State & Federal Mandatory Section 4/Child Once a month 10th day Students, School LEA Electronic Child Nutrition Sarah Harris Operational Financial & Bus
Report(Claim) Nutrition Act of System Accounting Services Financial
1966-National Services
School Lunch Act
of 1946-NCGS
115C-203-204
School Health Policies Assess policies and programs every six Federal Optional N/A 2012 Spring LEA and State Centers for Disease Paper and Face to face Mail and Phone David Gardener Healthy Schools Academic Services
and Programs Survey years Control and interview & Instructional
Prevention (CDC) Support Healthy
Healthy Schools only Schools
supports
School Improvement Verification of School Improvement Federal Mandatory September School LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
Verification Sanctin Level title1fdc Monitoring Monitoring and
Support
School Meal Initiative Documentation that meals meet nutrition Federal Mandatory PL 108-265 Child October 15 and March LEA CN Director Paper Mail Lynn Harvey Child Nutrition Financial & Bus
standards with federal/state requirements Nutrition and WIC 15 Services School
Reauthorization Act Support
of 2004, NCGS
115C-264
School Profiles Survey Assess policies and programs in even Federal Optional N/A Spring 2009 Spring Principal/Lead Health Principal/Lead Health Paper Mail Nakisha Floyd Healthy Schools Middle and
numbered years Teachers Teachers Secondary Division
Secondary Transition Percent of youth aged 16 and above with Federal Mandatory IDEA Part B, October 15 Annually Students LEA Exceptional Paper Email Ira Wolfe Policy, Monitoring & Academic Services
an IEP that includes coordinated, Section 611 Children Director or Audit & Instructional
measurable, annual IEP goals and private agency director Support Exceptional
transition services that will enable the Children
student to meet post-secondary goals
SES & Choice data Student's eligibility and services provided Federal Mandatory May 30 Student LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
collection under Supplemental Education Services title1fdc Monitoring Monitoring and
and Public School Choice provisions Support
SIP II Data Collection Student demographics/test data for SWD Federal/State Mandatory* CFDA 84-323A June 1 Spring Students, School LEA SIG Coordinator Electronic / Paper E-mail www.ncsip.org Susan Davis Program Academic Services
in Grades K-2; EOG/EOC data collected Improvement Grant Improvement & & Instructional
for schools participating in SIP II project Professional Support Exceptional
Development Children
Special State Reserve Funds for Special Education Services State Mandatory Article 9 Special August/September/Oc Students enrolled in Students LEA EC Director Paper Application Christopher Alberti Behavioral Support & Academic Services
Education Law tober first 60 days of school Special Programs & Instructional
(Being Revised) EOY update due June Section Support Exceptional
30th Children
Student Membership Report Student information including courses State & Federal Mandatory NCLB, SBE Policy Twentieth Day (20D), Mutli-times each Various times Students LEA Test Coordinator Electronic Secure FTP Tammy Howard; Ken Accountability Academic Services
(by course, grade, and enrolled and demographics for all GCS-C-005 and December 1, First Day year Barbour ATEAM & Instructional
homeroom) students in all schools (MEMBER, GCS-C-021 of Fall Testing (FDF), Support
ACCDATA, ACCTEST) March (@ writing Accountability
test), April, First Day
of Spring Testing
Suspended and Disciplinary Data-Acts and State Mandatory NCGS 115-12(27)/ June 30 (annually) June Students LEA Electronic NCWISE Ken Gattis Support Services Academic Services
Expelled Students; consequences SL 2001-424 Sec. & Instructional
Acts of Crime and 28.30(f)/ Support / Program
Violence NCGS 115C-288 Monitoring &
Support Services
TA/CRE Corrective Documentation of actions to correct Federal Mandatory* 7CFR Parts 210, As needed LEA CN Director Paper Mail Lynn Harvey Child Nutrition Financial & Bus
Action Plan areas of non-compliance with federal and 220, 215, and 245 Services School
state regulations Support
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 12 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
TAS data collection Student's eligibility and services provided Federal Mandatory May 30 Student LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
in a Targeted Assistance School title1fdc Monitoring Monitoring and
Support
Teacher Turnover Report Annual report submitted by LEAs about State Mandatory NCGS 115C-12(22) July 15 LEA Personnel Electronic/ Paper Email or Fax Brandon Patterson Educator Recruitment Academic Services
number of teachers leaving and their Administrator and Development and Instructional
reasons for leaving Support
Tech Prep Report Shows results of expenditure of federal Federal Mandatory PL 109-270/Title II September 30 In September, LEA/School Central Office Paper Interview FINAL CTP DATA Chris Droessler CTE Support Academic Services
Tech Prep funds reporting on previous PACKET 2006-07.xls Services & Instructional
year Support Career and
Technical Education
Technical Attainment All CTE end-of-course post-assessment State & Federal Mandatory PL 109-270/Title I June 1-30 Following end of Individual Student Teacher & Central Electronic Elements Margaret Harris CTE State & Federal Academic Services
Scores scores Sect. 113 & GS school year Office Accountability & Instructional
115C-154 Support Career and
Technical Education
Test Materials Orders Report List of materials for state testing program State & Federal Mandatory NCLB, SBE Policy On-going Yearly Various times LEA LEA Test Coordinator Electronic Web (TNN) Brian Swiger Testing Policy and Academic Services
GCS-C-005 and Operations, TOPS & Instructional
GCS-C-021 Support
Accountability
Testing Irregularity Report Report of testing issue State & Federal Mandatory* NCLB, SBE Policy On-going Yearly Various times Students LEA Test Coordinator Electronic Web (OTISS) Brian Swiger Testing Policy and Academic Services
Report GCS-C-005 and Operations & Instructional
GCS-C-021 Support
Accountability
Texas Primary Screening and diagnostic testing for Federal Grant Mandatory* Title 1, Part B, September-October Fall, mid-year, end of Students Teachers Electronic-Palm based TPRI Bill Frazier Reading First K-12 Curriculum &
Reading Inventory Reading First Schools; applies to K-3 Subpart 1, PL 107- December-January year. Mid-year within testing downloaded to Instruction
(TPRI) testing grades 110 (NCLB) May-June 2 weeks of first vendor's Web site
semester end.
Timely Placement Percent of children with parental consent Federal Mandatory IDEA Part B, October 15 July 1st-June 30th Students LEA Exceptional Paper Email Ira Wolfe Policy, Monitoring & Academic Services
to evaluate, who were evaluated and Section 611 Children Director or Audit & Instructional
eligibility determined within 90 days private agency director Support Exceptional
Children
Timely Transition Percent of children referred by Part C Federal Mandatory IDEA Part B, October 15 July 1st - June 30th Students LEA Exceptional Paper Email Norman Allard / Vivian Behavioral Support & Academic Services
prior to age 3 and who are found eligible Section 619 Children Director or James Special Programs & Instructional
for Part B who receive special Education private agency director Section Support Exceptional
and related services by 3rd birthday Children/Office of
School Readiness
Title I - Other data Number of children served in Private Federal Mandatory May LEA LEA Title I Director Electronic CFDC https://schools.nc.gov/ Loreto Tessini Federal Program Federal Program
Schools, Corrective actions implemented title1fdc Monitoring Monitoring and
by LEA, and Use of RLIS funds Support
Title I Application Basic Program Operated By LEAs Federal Optional Title I, Part A, June LEA LEA Title I Director Electronic/Paper Fax/Email/Mail http://www.ncpublicsc Donna Brown Federal Program Federal Program
Section 1112(a), PL hools.org/comped/ Monitoring Monitoring and
107-110 (NCLB) Support
Title I Migrant Education for Migratory Children Federal Optional Title I, Part C, June LEA LEA MEP Director Electronic/ Paper Fax/Email/Mail http://www.ncpublicsc Sonja Williams Federal Program Federal Program
Education Application Section 1304, PL hools.org/comped/ Monitoring Monitoring and
107-110 (NCLB) Support
Title I School Schools in Title I School Improvement Federal Mandatory Title I, Part A, December LEA LEA Title I Director Electronic/Paper Fax/Email/Mail http://www.ncpublicsc Donna Brown Federal Program Federal Program
Improvement Section 1116(b), PL hools.org/comped/ Monitoring Monitoring and
Application 107-110 (NCLB) Support
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 13 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Title II Annual Report Annual report of proposed objectives for Federal Mandatory PL 107-110 June 15 LEA Title II Director Paper Email/Mail/or Fax Elaine Ellington Educator Recruitment Academic Services
Application the next school year which allows LEAs (NCLB) and Development and Instructional
to receive Title II Teacher Quality funds Support
Title II Annual Report Annual report submitted by LEAs Federal Mandatory* PL 107-110 June 15 LEA LEA Title II Director Paper Email/Mail/or Fax Elaine Ellington Educator Recruitment Academic Services
Performance Report detailing achievement of goals articulated (NCLB) and Development and Instructional
in Title II Application the previous year Support
Title III Annual Data analysis from previous school year Federal Mandatory Title III PL 107-110 September 23 LEP Coordinator Electronic e-mail Helga Fasciano K-12 Program Areas Curriculum,
Performance Report for program evaluation; % LEP students (NCLB) Instruction, &
vs all students retained; % LEP students Technology
who met and who did not meet state test
standards; reflection on LEP student
achievement, participation, & progress.
Title III Application Application for Title III Funds Federal Optional Title III, PL 107- May 20 LEA/Charter School LEP Coordinator Electronic Fax/Mail Helga Fasciano K-12 Program Areas Curriculum,
110 (NCLB) Instruction, &
Technology
Title III Improvement improvement plans of LEAs in Title III Federal Mandatory Title III, PL 107- January 15 LEA/Charter School LEP Coordinator Electronic Fax/E-mail Helga Fasciano K-12 Program Areas Curriculum,
plans improvement. 110 (NCLB) Instruction, &
Technology
Title V Abstinence Duplicated and unduplicated count of Federal Mandatory* PRC 057, Title V, December Winter Students Central Office Paper Mail Denise Pittillo Healthy Schools Academic Services
Until Marriage youth receiving programs Section 510, Social & Instructional
Reporting Forms Security Act Support
Total Cost of District-level determination of State Mandatory NCGS 115C-102.7 September 1 LEA Technology Director Electronic Website Melanie Honeycutt Educational Technology Services
Ownership (TCO) expenditures for technology resources in Technology Instructional
a given year Implementation and Technology
Planning Services
TPRI testing Progress Monitoring and Diagnostic Federal Grant Mandatory* Title 1, Part B, On-Going Administer every 2 Students Teachers Electronic-Palm based TPRI Meta Phelps Hodges Reading First K-12 Curriculum &
(Fluency) Subpart 1, PL 107- weeks for Still testing downloaded to Instruction
110 (NCLB) Developing Child. vendor's Web site
Administer every 6
weeks for Developed
Child.
Transportation Driver Report List of bus routes and rates of pay for State Mandatory NCGS 115C-240 October 15 Annually LEA Finance Officer, Electronic/ Paper Email/Mail http://www.ncbussafet Derek Graham Transportation Financial & Bus
Salary Data school bus drivers Transportation y.org/StateForms.html Services School
Director, Cost Clerk Support
Transportation Report Report Report of buses used, miles traveled, State Mandatory Allotment Policy August 1 Annually LEA Finance Officer, Electronic/ Paper Email/Mail http://www.ncbussafet Derek Graham Transportation Financial & Bus
for Fiscal Year local dollars spent to/from school Manual Transportation y.org/StateForms.html Services School
transportation Director, Cost Clerk Support
Transportation Report Upload of TIMS data to ensure State Mandatory NCGS 115C-240 November 1 Annually LEA Transportation Electronic Email/FTP Derek Graham Transportation Financial & Bus
Routing Report-TIMS compliance with law and to provide data Director, TIMS Services School
System for funding Coordinator Support
UERS Transfer Report Provides the beginning and the end of the State Mandatory* NCGS 115C- June 15 Annually School Central Office Electronic/ Paper E-mail/ Fax/ Mail Andrew Cox School Reporting Financial & Bus
Schedule school months for each LEA (SIMS only, 12(18)(b) Services School
not NCWISE) Business
Unit Summary of Report Report of who is participating State & Federal Mandatory Section 4/Child July 1 Students, School LEA Electronic Child Nutrition Lynn Harvey Child Nutrition Financial & Bus
School Monthly Meal Nutrition Act of System Services Financial
Participation(4A) 1966-National Services
School Lunch Act
of 1946-NCGS
115C-203-204
Verification of Student Documentation of all efforts made to Federal Mandatory PL 108-265 Child November 16 and LEA CN Director Paper Mail Lynn Harvey Child Nutrition Financial & Bus
Eligibility for School verify that students certified for Nutrition and WIC March 16 Services School
Meals free/reduced price meals are actually Reauthorization Act Support
eligible to receive them based on of 2004
qualifying criteria
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 14 of 15 11/15/2011 5:50 PM
List of Required Submissions 2011-12
Program
Source of Program Submission Due Frequency of Time in DPI Area and
Submission Type Description Participation Law Citation Detail Level Completed By Collection Method Collection System Link to Template DPI Contact DPI Section
Funding Date Submission School Year Division
Required?
Winscan Files Report Student performance on state tests State & Federal Mandatory NCLB, SBE Policy Fall, spring, and Mutli-times each 10 days after summer, Students LEA Test Coordinator Electronic Secure FTP Tammy Howard; Accountability Academic Services
(online and paper/pencil) GCS-C-005 and summer year fall, spring George Stubblefield ATEAM & Instructional
GCS-C-021 administrations Support
Accountability
Youth Risk Behavior Assess student risk behaviors in off Federal Optional N/A Spring 2009 Spring Students Central Office Paper Mail Nakisha Floyd Healthy Schools Middle and
Survey (YRBS) numbered years Secondary Division
Youth Tobacco Assess youth tobacco use in fall of odd Federal Optional N/A Fall 2010 Fall Students NC DHHS (Healthy Paper Mail Nakisha Floyd Healthy Schools Middle and
Survey (YTS) numbered years Schools only supports) Secondary Division
Data, Research, and Federal Reporting
2011-2012 Master Data Submissions Calendar Page 15 of 15 11/15/2011 5:50 PM