N0018909R00020003N00189 09 R 0002 0003 by E2yF2lBH

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									                                                                                                                                                 1. CONTRACT ID CODE              P AGE OF P AGES
      AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT                                                                                                     Y                        1         54
2. AMENDMENT/MODIFICATION NO.                                3. EFFECTIVE DATE           4. REQUISITION/P URCHASE REQ. NO.                                         5. P ROJECT NO.(If applicable)

0003                                                                                     N6861009RC31002
                                                                 03-Jun-2009
6. ISSUED BY                                    CODE         N00189                      7. ADMINISTERED BY (If other than item 6)                           CODE

  FISC NORFOLK CONTRACTING DEPARTMENT
  NORFOLK OFFICE                                                                                              See Item 6
  ATTN: J. ANDREWS
  1968 GILBERT STREET, SUITE 600
  NORFOLK VA 23511-3392


8. NAME AND ADDRESS OF CONT RACT OR (No., Street, County, State and Zip Code)                                                             X 9A. AMENDMENT OF SOLICIT AT ION NO.
                                                                                                                                            N00189-09-R-0002

                                                                                                                                          X 9B. DAT ED (SEE IT EM 11)
                                                                                                                                            07-May-2009
                                                                                                                                              10A. MOD. OF CONT RACT /ORDER NO.

                                                                                                                                              10B. DAT ED (SEE IT EM 13)
CODE                                                               FACILIT Y CODE
                                                          11. T HIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICIT AT IONS
 X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer                       is extended,       X is not extended.

     Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
     (a) By completing Items 8 and 15, and returning       1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
     or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
     RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIP T OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN
     REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter,
     provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNT ING AND APPROPRIAT ION DAT A (If required)


                                           13. T HIS IT EM APPLIES ONLY T O MODIFICAT IONS OF CONT RACT S/ORDERS.
                                               IT MODIFIES T HE CONT RACT /ORDER NO. AS DESCRIBED IN IT EM 14.
   A. T HIS CHANGE ORDER IS ISSUED PURSUANT T O: (Specify authority) T HE CHANGES SET FORT H IN IT EM 14 ARE MADE IN T HE
      CONT RACT ORDER NO. IN IT EM 10A.

   B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT T HE ADMINIST RAT IVE CHANGES (such as changes in paying
      office, appropriation date, etc.) SET FORT H IN IT EM 14, PURSUANT T O T HE AUT HORIT Y OF FAR 43.103(B).
   C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INT O PURSUANT T O AUT HORIT Y OF:

   D. OT HER (Specify type of modification and authority)

E. IMPORT ANT : Contractor                      is not,            is required to sign this document and return                           copies to the issuing office.

14. DESCRIPT ION OF AMENDMENT /MODIFICAT ION (Organized by UCF section headings, including solicitation/contract subject matter
    where feasible.)

 Add vendors questions. Questions and answ ers w ill be provided as an attachment.




Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND T IT LE OF SIGNER (T ype or print)                                              16A. NAME AND T IT LE OF CONT RACT ING OFFICER (T ype or print)

                                                                                              TEL:                                             EMAIL:

15B. CONT RACT OR/OFFEROR                                     15C. DAT E SIGNED               16B. UNIT ED ST AT ES OF AMERICA                                              16C. DAT E SIGNED

                                                                                              BY                                                                             03-Jun-2009
   (Signature of person authorized to sign)                                                          (Signature of Contracting Officer)
EXCEPT ION T O SF 30                                                                  30-105-04                                                              ST ANDARD FORM 30 (Rev. 10-83)
APPROVED BY OIRM 11-84                                                                                                                                       Prescribed by GSA
                                                                                                                                                             FAR (48 CFR) 53.243
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SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES
The following amendment was issued for the following:
    I.      Add vendors questions. Questions and answers will be provided as an attachment.
    II.     Changes to the Performance Work Statement are identified in bold.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS



The following have been modified:
     PERFORMANCE WORK STATEMENT
Performance Work Statement
Deployable Medical Systems and Material Management
Navy Expeditionary Medical Support Command

SCOPE:

1.0 The primary purpose of this contract is to obtain contractor provided services to perform general warehousing
services; maintain containers, biomedical, and civil engineer end item (CEEI) equipment; and produce deployable
medical systems (DEPMEDS). The Contractor shall perform, in strict compliance with Government-provided
assembly and packing plans for the production and subsequent reconstitution or service life extension of these
DEPMEDS. Additionally, in accordance with DoD Directive 5012.42 dated 15 May 08, the Navy Expeditionary
Medical Support Command (NEMSCOM) has fully embraced the Lean Six Sigma process improvement strategy.
The Contractor shall incorporate a continuous process improvement strategy in the execution of this contract.

2.0 BACKGROUND:

The Navy Expeditionary Medical Support Command (NEMSCOM), Cheatham Annex (CAX), Williamsburg,
Virginia, is responsible for the design, production, life-cycle management, deployment, and operational readiness of
U.S. Navy DEPMEDS. DEPMEDS is the term generically applied to any collection of medical/dental/preventive
medicine equipment and/or supporting facility and utility infrastructure items; associated supplies; various vehicles
and construction equipment; and various outfitted shelters, packing systems, and shipping containers, which can be
used to deploy, setup, support, and sustain a desired level of medical/dental care capability in a field environment for
military, humanitarian, and disaster relief operations anywhere in the world.

2.1 Navy DEPMEDS. Navy DEPMEDS are either designed and packed to be deployed in configurations which
meet the individual requirements of each mission or designed, packed, and pre-positioned for deployment in
anticipation of future missions. In each case, items comprising DEPMEDS are categorized and packed into groups
or assemblages designed to provide a specific functional capability (i.e. pharmacy, laboratory, surgery, radiology,
intensive care wards, dental, power generation, power distribution, potable water, wastewater collection and storage,
laundry, staff housing, galley, public works, etc.). These functional area assemblages are called authorized medical
allowance lists (AMAL) or authorized dental allowance lists (ADAL) and are the building block capability packages
used by NEMSCOM staff to create DEPMEDS configurations in the Defense Medical Logistics Standard Support
(DMLSS) database, Hospital Information Management System (HIMS) database, and other Department of Defense
(DoD) authorized programs. These configurations can be as small as an individual AMAL /ADAL assemblage
packed in a medical backpack or as large as a 500-bed containerized DEPMEDS depending on the mission. See
Section J, Attachment 20 for the Representative Production Plan.

2.1.1 DEPMEDS Platform Configuration Changes. DEPMEDS platform configurations will continuously be
subject to change in order to meet war fighter requirements. The items and their quantities that constitute each
DEPMEDS platform are subject to change over time for reasons that include, but are not limited to, product
obsolescence, lack of availability due to various factors, and changes in design criteria. As it pertains to this
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performance work statement, all such changes will occur at no additional cost to the government unless specifically
noted otherwise.

2.2 AMAL and ADAL. AMAL and ADAL sets are either bulk palletized or packed in a combination of
intermediate package containers including, but not limited to, Hardigg cases, various standard transportation frames
(STF), International Aircraft/Helicopter Sling-able Container Units (ISU), tri-wall containers, Ro-packs, various
crates, medical backpacks, and other similar packing systems. These items remain warehoused until shipped.
Depending on mission requirements, they may be incorporated into a larger DEPMEDS platform and then,
depending on the mode of transport, they are “stuffed” on 463L aircraft pallets, into International Standardization
for Organization (ISO) shipping containers, or both for immediate deployment or pre-positioning ashore in the
continental United States (CONUS), outside the continental United States (OCONUS), or afloat on the Maritime
Pre-positioning Squadron ships (MPSRON). ISO shipping containers include standard 20' long containers,
TRICON containers (1/3 length of an ISO container), QUADCON containers (1/4 length of an ISO container), and
outfitted shelters of various sizes (expandable and non-expandable).

2.3 RFID and AIT. As mandated by the Department of Defense, and in keeping with the technical initiatives of
Navy Expeditionary Medical Support Command (NEMSCOM), a combination of active radio frequency
identification (RFID) devices and Automated Information Technology (AIT) systems are utilized to identify, track,
and monitor items in each packing container, aircraft pallet, outfitted shelter, ISO container, or any other
packing/containerizing system utilized. AIT technology is currently being used for material identification and total
asset visibility (TAV) utilizing barcodes.

2.4 Pre-positioned DEPMEDS. Pre-positioned DEPMEDS are inspected and assessed by NEMSCOM personnel
and updated, calibrated, and or modified as required through follow on shipment of new material from NEMSCOM
through a means of Care of Supplies in Storage (COSIS). Once a DEPMEDS is newly created or its Service Life
Extension Program (SLEP) is completed, its type unit characteristic (TUCHA) data (individual container/aircraft
pallet weights and dimensions/volume and content general description) is determined and, if not stored at
NEMSCOM, the DEPMEDS is prepared for shipment, via coordination of commercial or military transport to a
OCONUS preposition, storage site or to a deployment site for activation utilizing DoD mandated transportation
systems.

2.5 Augment Blocks. To support the activation deployment of a DEPMEDS, other items (i.e. hazardous materials,
shelf-life coded consumables and supplies (i.e. pharmaceuticals, syringes, gauze, pens, markers, etc.), infantry and
chemical/biological/radiological (CBR) personnel gear and equipment, meals ready to eat (MRE), unitized group
rations (UGR), other food items, extreme cold weather equipment/personnel gear, specialized medical equipment of
limited quantities, collective protection (ColPro) equipment and assets, Information Technology (IT) equipment etc.)
are also provided by NEMSCOM per mission requirements. These items are quantified into separate AMAL/ADAL
configurations, referred to as “Blocks”, "Augment Blocks”, or “Augmentation Blocks”, to support DEPMEDS.
These items are acquired and stored, packaged and palletized/containerized at NEMSCOM or by others elsewhere,
and deployed at time of activation to marry-up with the DEPMEDS at the deployment site or shipped with the
DEPMEDS in some cases to complete the DEPMEDS‟ operational readiness.

2.6 Work Sequence. Any one, combination of, or all of the aforementioned actions exclusive of those mentioned to
be performed by the Government or others, may need to be performed by the Contractor for a single or possible
simultaneous, DEPMEDS creation, download, and reconstitution, pre-position, or deployment.

2.7 Operating Hours. The Contractor and all potential sub-contractors shall provide all services during 8 contiguous
hours (excluding time for lunch) per employee per day, Monday through Friday, during the prime work shift
between the hours of 6:30 A.M. through 5:00 P.M except for observance of federal holidays.

2.7.1 Performance of Work Outside Normal Working Hours. Any unscheduled work shall be submitted to the
Contracting Officer Representative (COR) so that security personnel can be notified. The Contractor shall notify the
COR at any time that a change in working hours is needed to meet temporary workload surges. Upon the written
request of the Contractor, the Government may authorize the Contractor to work hours other than those specified, if
the situation warrants this action. Each overtime request as a minimum shall be included on the overtime request:
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date(s), number of hours to be worked on specified day(s) and justification/requirement for overtime. All requests
for overtime shall be made in writing to the COR at least 24 hours prior to commencement of the overtime.

2.7.2 Overtime. The Government will not be liable for overtime, which was not directed or authorized by the COR
or Contracting Officer. All costs associated with Contractor unauthorized overtime are the responsibility of the
Contractor and will not be compensated for by the Government.

2.7.3 Overtime Directed By the Government. There may be situations, which the Government may require the
Contractor to perform, outside of normal working hours, warehouse services to receive or issue urgent shipments or
to download, produce, and/or have shipped a DEPMEDS product in response to situations, including, but not limited
to, national emergencies and disasters. In such instances, the COR may direct the Contractor to initiate performance
of a contract requirement(s) via oral direction, with written order the next business day. The Contractor shall, upon
notification by the COR that overtime work is required, take all necessary actions to effectively and timely respond
to the situation. The Contractor shall be responsible for providing adequate, qualified personnel during this required
overtime and submit all applicable overtime documentation to the COR before the close of business the day after
overtime was worked. (See Section J-Attachment 9, paragraph 7.1.)

2.8 Key and Non-Key Personnel

2.8.1 Personnel Requirements. Personnel employed under this contract shall meet or exceed the requirements set
forth below.

2.8.2. Personnel Conduct. The Contractor's employees shall conduct themselves in a proper and efficient manner at
all times.

2.8.2.1. Contractor personnel shall not use government facilities or other government property for personal or other
business not related to this contract.

2.8.2.2. Contractor personnel shall not respond to any media inquiries; provide interviews, comments, or any other
responses to the media. All inquiries or complaints from the media or other sources shall be immediately relayed to
the Contracting Officer (CO).

2.8.3. Personnel Replacements. Personnel absences and terminations do not relieve the Contractor of the
responsibility to perform tasks and requirements under this contract timely and accurately.

2.8.4 Personnel Roster. The Contractor shall furnish the COR an alphabetical roster of personnel assigned 30 days
after the time of award. The roster shall identify names of supervisors, degree of security clearances for all
personnel, and personnel authorized to handle and/or pack hazardous material. The Contractor shall be required to
show proof of turn-in of base decals and passes/badges upon termination of the Contractor‟s employees.
Additionally, The Contractor shall maintain an updated listing of all authorized personnel with security cage and
vault access. Access rosters (CDRL A001) shall be updated as changes occur and copies provided to the COR. The
Contractor shall report in writing immediately any termination of Contractor personnel and the reason for
termination.

2.8.5 Required IT Security Clearance. Contractor personnel shall obtain valid and current security clearances prior
to being given access to DMLSS or any other government computer system. Applicable investigations must be
completed before contractor personnel are permitted access to any automated information system. The individual(s)
accessing the system must be a U.S. citizen or has obtained a waiver for this requirement. In most cases the
investigation required will be a National Agency Check (NAC) or Entrance National Agency Check (ENTNAC)
prior to being authorized access. Contract employees must receive training as required by Public Law 100-235.

2.8.6. Personnel Staffing Requirements. The Contractor shall submit in writing to the government, a primary and
alternate point of contact (POC) (the Program Manager (PM) and one of the other Key Personnel) to serve as the
liaison between the contractor and the government. The Contractor shall provide resumes for all Key Personnel and
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required certifications for all personnel to the COR prior to performing under this performance work statement and
prior to the employment of new/replacement personnel if applicable. (CDRL A02A)

2.8.7 Key Personnel Requirements. The Contractor shall employ key personnel as specified herein:

2.8.7.1 Program Manager. The Program Manager shall act as the focal point for all communications between the
Contractor and the Government for all aspects of contract requirements of all services required by this PWS
including, but not limited to, the development and implementation of the Contractor‟s Quality Control Program per
Paragraph 4.3, its subparagraphs, and as elsewhere described in the PWS. This person shall be empowered to act
and make binding decisions on behalf of the Contractor and shall be designated in writing to the COR. The Project
Manger, or alternate, shall be on-site during prime work shift. The Program Manager shall submit to the COR,
information as to how he/she and alternate, can be reached after hours. Minimum/General Experience:

Twelve (12) years experience of Project Management on a multi-function project, including resource planning,
contract management, cost control, inventory management, quality assurance management, and personnel
management, and
Five (5) years experience supervising at least 20 people doing similar/related type work on contracts/projects of
comparable magnitude, and
Five (5) years of Service Life Extension Program (SLEP), Integrated Logistics Overhaul (ILO), or manufacturing
production experience.

2.8.7.2 Inventory Control and Shelf Life Manager. Shall be responsible for the overall management of all
Government Furnished Property / Material, all shelf life material and ensure Contractor compliance with contract
Paragraph 5.4, all subparagraphs, and where inventory control management and shelf life management requirements
may occur elsewhere, while providing proper accounting of these assets in the DMLSS and HIMS databases. The
Inventory Control/Shelf Life Manager shall be on site during the prime work shift. Minimum/General Experience:

Eight (8) years experience in any combination of inventory or shelf life planning or control, which must demonstrate
experience and ability in inventory and shelf life management, Quality Control, and Automated Data Processing
(ADP).
Three (3) years experience supervising at least 10 people doing similar or related type work on similar contracts, or
on a project of comparable magnitude.
Complete within 90 days after contract award, a government sponsored shelf-life management training course.
Possess a working knowledge of database management systems.

2.8.7.3 Transportation Specialist. Establishes and executes the contractor transportation management program and
ensures Contractor compliance with Paragraph 5.4.6, its subparagraphs, and transportation management
requirements as they may occur elsewhere. The Transportation Specialist shall be on site during the prime work
shift. Minimum/General Experience:

Eight (8) years of experience utilizing Transportation rules, regulations and tariffs regarding specific tasks such as
handling hazardous material, narcotic and/or controlled material, refrigerated or other special handling type cargo
for outbound CONUS and international shipments, processing Discrepancy In Shipment Report (DISREP) or Report
of Discrepancy (ROD) and pre-lodging cargo, and
Four (4) years Traffic Management experience in Government Transportation office or commercial transportation
office shipping a minimum of 2 million pounds per year via all transportation methods, which has provided a
working knowledge of international, Federal, State, and local transportation rules, regulations, and procedures.
Possess a working knowledge of database management systems.

2.8.7.4 Production Planner. Shall be responsible for meeting production and pre-production requirements specified
in Paragraphs 5.1 through 5.3, all subparagraphs, and where production requirements may occur elsewhere. The
Production Planner shall be on site during the prime work shift. Minimum/General Experience:

Four (4) years of production planning or project management experience in a manufacturing or construction
environment, and
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Experience in using commercial-off-the-shelf project management software, and
Management analysis skills to identify data points for management data reporting, and
Ability to demonstrate DMLSS proficiency and have a minimum of two (2) year DMLSS experience, operation, and
data generation requirements.

2.8.7.5 Biomedical Lead Technician. Solves unusually complex problems associated with biomedical and scientific
equipment that typically cannot be solved solely by referencing manufacturer‟s manuals or similar documents.
Identifies damage, through visual inspection, to biomedical equipment and medical instruments; identifies medical
items received or downloaded so the items may be properly managed and/or transferred to receive maintenance,
repairs, and calibration; identifies medical equipment, medical kit components, and medical instruments for
reconstituting medical repair kits, medical kits, surgical trays, and medical assemblages and outfitted shelters; and
performs inspection, testing, and repair to biomedical and scientific equipment. The Biomedical Lead Technician
shall be on site during the prime work shift. Minimum/General Experience:

B.S. in Biomedical Technology, Electronics Technology or Navy NEC 8478 or military equivalent with
International Certification Commission (ICC) for Clinical Engineering and Biomedical Technology Certification
(CBET).
Ten (10) years of hands-on clinical equipment maintenance and preventive maintenance experience, including
servicing of diagnostic imaging equipment and use of oscilloscopes, simulators, defibrillator analyzers etc.
5 years experience in managing 5 or more personnel.
Trained and certified for inspecting, testing, and repairing life saving support equipment (i.e. equipment used to
sustain and preserve life such as defibrillators, ventilators, anesthesia units, etc.).
Possess a working knowledge of microprocessor and PC based equipment, with experience in software controlled
data acquisition and processing.
Possess a working knowledge of database management systems.

2.8.7.6 Engineering Equipment Senior Technician. Solves unusually complex problems associated with CESE,
CEEI, Containers, Shelters, and Advanced Base Functional Component (ABFC) tool kits (otherwise known as Civil
Engineering Equipment) that typically cannot be solved solely by referencing manufacturer‟s manuals or similar
documents. Identifies damage, through visual inspection, to Civil Engineering Equipment; identifies Civil
Engineering Equipment items received or downloaded so the items may be properly managed, maintained, repaired,
and/or calibrated as required; identifies equipment and kit components for reconstituting kits, medical, and
engineering equipment in outfitted containers and shelters. The Civil Engineering Equipment Lead Technician shall
be on site during the prime work shift. Minimum/General Experience:

Ten (10) years of hands-on engineering equipment maintenance and preventive maintenance experience, including
servicing of CESE, CEEI, Outfitted Containers, Shelters, and ABFC tool kits.
Possess a working knowledge of Navy engineering equipment maintenance policy, procedures and terminology.
Possess a working knowledge of microprocessor and PC based equipment with experience in software controlled
data acquisition and processing.
Possess a working knowledge of database management systems.

2.8.8 Non-key personnel labor category requirements. The Contractor shall employ non-key personnel as specified
herein:

2.8.8.1 Physical Distribution Senior Technician. Performs any of a vast variety of tasks including, but not limited
to, warehouse, inventory, production, receiving, moving material with or without equipment, and storing.
Constructs, repairs, and utilizes packing and storage materials such as boxes, crates, pallets, storage bins, blocking,
and bracing. Packs, seals, bands, and applies marks to crates, packages, and containers as required. Directs and
coordinates the activities of other workers engaged in similar activities. Identifies medical/surgical supplies and
equipment, general consumables, engineering tools and equipment, and electrical items in addition to many others.
Completes operator preventative maintenance inspections per the NAVFAC P-300. Has familiarity with the
Federal, Department of Defense, and Defense Logistics Agency, and Navy Supply system national stock numbers
(NSN).
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Minimum/General Experience: Five (5) years physical distribution experience with three (3) years of specialized
DoD physical distribution experience. The experience shall include general supply activities, ordering, receiving,
customer support, inventory management, warehousing, picking, packing, preserving, crating, stuffing into ISO
containers and onto 463L pallets, wood working, database entry, and operation of various material handling
equipment. Shall have experience in the entry of inventory management data into database systems and the ability
to produce and interpret reports of such data.

 Minimum Education: High School or equivalent. Trained and qualified on material handling equipment up to
6,000 pounds capacity.

2.8.8.2 Physical Distribution Technician. Performs any of a vast variety of tasks including, but not limited to,
warehouse, inventory, production, receiving, moving material with or without equipment, and storing. Packs, seals,
bands, and applies marks to crates, packages, and containers as required. Identifies medical/surgical supplies and
equipment, general consumables, engineering tools and equipment, and electrical items in addition to many others.
Completes operator preventative maintenance inspections per the NAVFAC P-300. Has familiarity with the
Federal, Department of Defense, and Defense Logistics Agency, and Navy Supply system national stock numbers
(NSN).

Minimum/General Experience: Two (2) years physical distribution experience. Experience shall include general
supply activities, warehousing, and operation of various material handling equipment. Shall have the capability to
perform general supply activities, ordering, receiving, customer support, inventory management, warehousing,
picking, packing, preserving, crating, stuffing into ISO containers and onto 463L pallets, and the entering of
inventory management data into database systems.

Minimum Education: High School or equivalent. Trained and qualified on material handling equipment up to 6,000
pounds capacity.

2.8.8.3 Equipment Operator. Drives a truck (up to and including a tractor trailer) to transport DEPMEDS material
between various locations via public highways, interstates, and roads as required. Operates forklifts (not to exceed
50,000 pounds capacity) to move DEPMEDS material as required. Completes operator preventative maintenance
inspections per the NAVFAC P-300. May also load and unload trucks with or without helpers, pack, unpack,
shelve, and place items in proper storage locations. Additionally, is capable of operating all CESE and MHE
associated with DEPMEDS platforms.

Minimum/General Experience: Possesses commercial driver‟s license with hazardous material endorsement and
meets all applicable OSHA and government requirements for forklift operation up to 50,000 pounds capacity.

Minimum Education: High School or equivalent.

2.8.8.4 Biomedical Equipment Senior Technician. Works independently to apply advanced technical knowledge to
solve unusually complex problems associated with biomedical and scientific equipment that typically cannot be
solved solely by referencing manufacturer‟s manuals or similar documents. Identifies damage, through visual
inspection, to biomedical equipment and medical instruments; identifies medical items received or downloaded so
the items may be properly managed and/or transferred to receive maintenance, repairs, and calibration; identifies
medical equipment, medical kit components, and medical instruments for reconstituting medical repair kits, medical
kits, surgical trays, and medical assemblages and outfitted shelters; and performs inspection, testing, and repair to
biomedical and scientific equipment. The Biomedical Equipment Technician, Level II shall be on site during the
prime work shift.

 Minimum/General Experience:
A.S in Biomedical Technology, Electronics Technology or Navy NEC 8478 or military equivalent preferably with
International Certification Commission (ICC) for Clinical Engineering and Biomedical Technology Certification
(CBET).
Five (5) years of hands-on clinical equipment maintenance and preventive maintenance experience, including
servicing of diagnostic imaging equipment and use of oscilloscopes, simulators, defibrillator analyzers etc.
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Is trained and certified for inspecting, testing, and repairing life saving support equipment (i.e. equipment used to
sustain and preserve life such as defibrillators ventilators, anesthesia units, etc.).
Possess a working knowledge of medical terminology and physiology.
Possess a working knowledge of microprocessor and PC based equipment, with experience in software controlled
data acquisition and processing.

2.8.8.5 Biomedical Equipment Technician. Applies advanced technical knowledge to solve problems associated
with biomedical and scientific equipment. Identifies damage, through visual inspection, to biomedical equipment
and medical instruments; identifies medical items received or downloaded so the items may be properly managed
and/or transferred to receive maintenance, repairs, and calibration; identifies medical equipment, medical kit
components, and medical instruments for reconstituting medical repair kits, medical kits, surgical trays, and medical
assemblages and outfitted shelters ; and performs inspection, testing, and repair to biomedical and scientific
equipment. The Biomedical Equipment Technician, Level I shall be on site during the prime work shift.

Minimum/General Experience:
A.S. Biomedical Technology, Electronics Technology or Navy NEC 8478 or military equivalent or Navy NEC
8478 or military equivalent preferably with International Certification Commission (ICC ) for Clinical Engineering
and Biomedical Technology Certification (CBET).
Three (3) years of hands-on clinical equipment maintenance and preventive maintenance experience, including
servicing of diagnostic imaging equipment and use of oscilloscopes, simulators, defibrillator analyzers etc.
Trained and certified for inspecting, testing, and repairing life saving support equipment (i.e. equipment used to
sustain and preserve life such as defibrillators, ventilators, anesthesia units, etc.).
Possess a working knowledge of medical terminology and physiology.
Possess a basic knowledge of microprocessor and PC based equipment, with experience in software controlled data
acquisition and processing.

2.8.8.6 Maintenance Mechanic, Lead Technician. Directs and performs all levels of maintenance inclusive of depot
level maintenance to include subcomponent rebuild, repair, and maintenance. Tasks include assembly of various
pipe fittings that may consist of PVC, copper tubing, steel pipe, and similar commercial materials; testing,
maintenance, and repair of all the various electrical circuits and components and plumbing, refrigeration, cooling,
and HVAC systems and components used in, on, or with the various containers, shelters, CEEI, and ABFC tool kits.
Identifies damage, through visual inspection, to Civil Engineering Equipment; identifies Civil Engineering
Equipment items received or downloaded so the items may be properly managed, maintained, repaired, and/or
calibrated as required; identifies equipment and kit components for reconstituting kits and engineering equipment in
outfitted containers and shelters.

Minimum/General Experience: 10 years experience in basic welding, plumbing, electrical, and HVAC maintenance,
testing, evaluation, and repair tasks.

Minimum Education: High School or equivalent. Trained and qualified in the International Convention for Safe
Containers (CSC) container certification.

2.8.8.7 Maintenance Mechanic, (Heating, Ventilation and Air Conditioning). Performs preventative and interim
level maintenance to include component repair and replacement and provides assistance in depot level maintenance
to the Maintenance Mechanic, Lead Technician.

Minimum/General Experience: Licensed Journeyman with 5 years experience in HVAC maintenance and expertise
in one of basic welding, plumbing, or electrical.

Minimum Education: High School or equivalent. Trained and qualified in the CSC container certification.

2.8.8.8 Maintenance Mechanic. (Electrician). Performs preventative and interim level maintenance to include
component repair and replacement and provides assistance in depot level maintenance and to the Maintenance
Mechanic, Lead Technician.
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Minimum/General Experience: Licensed Journeyman with 5 years experience in electrical distribution, 3 years
experience working in 3 phased power distribution, and expertise in one of basic welding, plumbing, or HVAC
maintenance, testing, evaluation, and repair tasks.

Minimum Education: High School or equivalent. Trained and qualified in the CSC container certification.

2.8.8.9 General Maintenance and Repair Worker. Performs operator level testing, evaluation, minor repairs, and
adjustments and provides assistance to all other Maintenance Mechanics.
 Minimum/General Experience: 3 years experience in one of either basic welding, plumbing, electrical, or HVAC
maintenance, testing, evaluation, or repair tasks.

Minimum Education: High School or equivalent.

2.8.8.10 Supply Technician. Performs limited aspects of technical supply management work (e.g. inventory
management, storage management, cataloging, property utilization) related to depot, local, or other supply activities.
Work usually is segregated by commodity area or function and controlled in terms of difficulty, complexity, or
responsibility.

2.8.8.11 Material Coordinator. Coordinates and expedites flow of materials, parts and assemblies within or between
departments per production and shipping schedules or established department priorities. Determines material
required or overdue and locates it. Requisitions material and establishes delivery based on production priorities and
availability of the material. Arranges for transfer of material from one location/department/party to another
location/department/party. Examines material delivered to production personnel is correct. May direct and tasked
others.

2.8.8.12 Wood Worker/Blocking and Bracing. Construct and repairs items such as boxes, crates, pallets, and
storage bins from wood and wood substitutes. Reviews specifications and measures, marks, and cuts boards using
patterns, templates, ruler, pencil, and hand and power saws. Fastens or install parts, using hammer, nailing machine,
or power stapler. Repairs defective containers by replacing damaged parts. Inserts wood blocking and bracing,
cardboard files, and felt pads in containers. May apply preservative to prolong life of wood materials. May pack,
seal, band, and apply marks to crates and containers. May maintain woodworking stock and material inventories.
May operate a manually controlled gasoline, electric or liquid propane gas powered material handling equipment in
execution of assigned tasks.

Minimum Education: High School or equivalent. Trained and qualified on material handling equipment up to 6,000
pounds capacity.

2.8.8.13 Warehouse Specialist. Performs a variety of warehousing duties, which require an understanding of the
established production and/or storage plan. Verifies materials against receiving documents and notes
discrepancies/damages; routes materials to storage location; stores, stacks, or palletizes material per prescribed
storage methods; rearranges and inventories stored materials; examines stored materials for deterioration or damage;
and removes material from storage and prepares it for issue and shipment. May determine quantity of material
needed for specific tasking, generate report of type and quantity of material on-hand, and compile production
records via manual or computerized systems to locate materials involved in the production process. May operate a
manually controlled gasoline, electric or liquid propane gas powered material handling equipment in execution of
duties.

2.8.8.14 Truck Driver, Tractor Trailer. Drives a truck (up to and including a tractor trailer) to transport materials,
containers, and equipment between various warehouses, depots, staging areas, and lay down areas. Transport over
public highways, interstates, and roads required. May also load and unload truck with or without helpers, complete
daily maintenance checks, make minor mechanical repairs, and keep truck in good working order. May also operate
forklifts (Not to exceed 50,000 pound capacity) to load, unload, move and/or stage ISO containers, shelters,
equipment, and bulk material on and off trucks and with in the storage areas. Completes operator preventative
maintenance inspections per the NAVFAC P-300.
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Minimum/General Experience: Possesses commercial driver‟s license with hazardous material endorsement and
meets all applicable OSHA and government requirements for forklift operation up to 50,000 pounds capacity.

Minimum Education: High School or equivalent.

2.8.8.15 Forklift Operator. Operates a manually controlled gasoline, electric or liquid gas powered forklift (Not to
exceed 50,000 pound capacity) to transport goods and materials of all kinds about a warehouse or other
establishment. Performs one or more of the following duties: Loading or unloading trucks or other transportation
device (e.g. ISO containers); unpacking, shelving, or placing items in proper storage locations; and transporting
goods and materials between locations. Completes operator preventative maintenance inspections per the NAVFAC
P-300.

Minimum/General Experience: Meets all applicable OSHA and government requirements for forklift operation up
to 50,000 pounds capacity.

Minimum Education: High School or equivalent.

2.8.8.16 Shipping/Receiving Clerk. Performs clerical and physical tasks in connection with receiving incoming
shipments, storing material, processing material for Defense Reutilization and Marketing Office (DRMO), and
issuing of goods for the establishment in which employed. May direct and coordinate the activities of other workers
engaged in handling goods to be shipped or received. May operate a manually controlled, gasoline, electric, or
liquid propane gas powered material handling equipment in execution of assigned tasks.

2.8.8.17 Stock Clerk. Performs clerical and physical tasks in connection with maintaining the quantity and location
accuracy, and serviceability of material in stock and Government property in inventory. Receives, stores, and issues
Government property. Examines stock and equipment to verify condition of readiness and conformance to shelf life
management, controlled substances, and other contract requirements. Records and prepares periodic, special, and
perpetual inventory of material in stock and government inventory. Prepare material requisitions and issue/turn-in
documents for inventoried material. Conducts causative research and makes adjustments to inventory records.
Compiles and maintains stock records and reports on adjustment of inventory counts caused by such things as
spoilage of or damage to stock, location changes, and refusal of shipments. May count, sort or weigh articles to
verify accuracy of material in stock. May mark identifying codes, figures, or letters on articles. May make
adjustments or repairs to articles carried in stock. May operate a manually controlled, gasoline, electric or liquid
propane gas powered material handling equipment in execution of assigned tasks.

2.8.8.18 Shipping Packer. Prepares materials and goods for shipment or storage by placing them in shipping
containers, the specific operations performed being dependent upon the type, size, and number of units to be packed,
the type of container employed, and method of shipment. Work involves knowledge of various items of stock,
selection of appropriate type and size of container, use of proper packing materials to prevent breakage and damage,
closing and sealing container; and applying labels, packing lists, and entering data on the container.

2.8.8.19 Senior Key Entry Operator. Sets up and maintains files of documents such as inventory records.
Examines documentation and data to verify conformance-taking, corrective actions where required. Operates
keyboard-controlled data entry device such as lap top computer, desktop computer or hand held device to transcribe
data into a form suitable for computer processing.

2.8.8.20 Key Entry Operator. Operates keyboard-controlled data entry device such as lap top computer, desktop
computer or hand held device to transcribe data into a form suitable for computer processing.

2.8.8.21 Material Handling Laborer. Performs physical tasks to assist in the receipt, transport, stow or issue of
materials. Duties involve one or more of the following: Manually loading or unloading trucks, or other transporting
devices (e.g. ISO containers); unpacking, counting, sorting, staging, palletizing, shelving, or placing items on
storage locations; and transporting goods by hand truck, cart or hand pallet jack.
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2.8.8.22 General Clerk. Performs a combination of clerical tasks to support office, business, or administrative
operations, such as maintaining records; receiving, preparing, or verifying documents; searching for and compiling
information and data; responding to routine requests with standard answers (by phone, in person, or by
correspondence). The work requires a basic knowledge of proper office procedures. Follows prescribed procedures
or steps to process paperwork; may perform other routine office work, (e.g. typing, filing, or operating a keyboard
controlled data entry device to transcribe data into a form suitable for data processing).

2.8.8.23 Janitor. Cleans and keeps in orderly condition warehouse working areas, washrooms, and offices, for
which the Government does not provide the specific service. Duties may involve a combination of the following:
sweeping, mopping or scrubbing and polishing floors; removing chips, trash, and other refuse; dusting equipment
and furniture, or fixtures; polishing metal fixtures or trimmings; providing supplies and minor maintenance services;
and cleaning lavatories, showers, and restrooms.

2.8.8.24 Electronic Technician, Maintenance. Applies advanced technical knowledge to solve problems associated
with biomedical equipment (e.g. identifies damage, through visual inspection, to biomedical equipment and medical
instruments; identifies medical items received or downloaded so the items may be properly managed and/or
transferred to receive maintenance, repairs, and calibration; identifies medical equipment, medical kit components,
and medical instruments for reconstituting medical repair kits, medical kits, surgical trays, and medical assemblages
and outfitted shelters).

2.9 Training Requirements. The Contractor shall ensure that all personnel are properly trained to perform assigned
tasks. An ongoing training program shall be implemented by the Contractor to ensure that all the Contractor‟s
employees are qualified to perform all tasks, including safety procedures specified in the PWS. As changes in
Government‟s operations occur and new methods and procedures are implemented, the Government will provide the
resulting training required to Contractor‟s personnel at no cost to the Contractor. The Contractor shall be
responsible for all subsequent training resulting from change(s) in personnel or refresher training of personnel as
required to ensure that all guidelines under specified operations are adhered to.

2.9.1 Specialized Training. The Contractor shall ensure that personnel performing crating, blocking and bracing,
and any packing functions that require wood are authorized to certify wood products as “pest free” per the European
Union (EU) Decision 2001/219/EO for non-manufactured wood products . The Contractor shall ensure that the
Contractor personnel operating the Automated Material Handling System (AMHS) are trained in its operation. The
Contractor shall ensure that all employees operating material handling equipment and vehicles are trained and are
properly licensed to operate such equipment per all applicable federal, state and local regulations.

2.9.2 Hazardous Material Certifier Training. The Contractor shall ensure only those personnel that have been
trained and certified for packing and handling of hazardous material shall pack items designated as hazardous
material. The Hazardous Packing Specialist shall have successfully completed one of the approved schools listed in
NAVSUP 505, Chapter 1, within the past two years or have attended and successfully completed the refresher
course within the last two years. The Hazardous Packing Specialist shall maintain a current certification (i.e.,
training or refresher course every two years) throughout the term of contract performance. Cost of this school shall
be the responsibility of the Contractor.

2.9.3 Transportation Personnel Training. The Contractor‟s transportation personnel shall be properly trained and
certified to process shipments in the Electronic Data Information (EDI) system(s) implemented and mandated for
use by the Government. The Contractor shall maintain the appropriate knowledge level and must keep abreast of the
current modification and/or implementation to the Government Transportation systems, policies, rules, and
regulations.

2.9.4 Information Systems. As stipulated in this PWS and as mandated by DoD and Department of the Navy, the
Contractor shall utilize pertinent information systems to manage and maintain NEMSCOM material. The
NEMSCOM Administrative Directorate will provide necessary initial training in any newly implemented system.
These systems are subject to change. As such, the contractor shall comply with the use of any NEMSCOM
mandated information system upon notification from NEMSCOM in writing via the COR and/or Contracting
Officer. The Government will provide IT training for AIT media devices, and DoD and NEMSCOM mandated
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systems. The Government may provide up to five (5) days of formal classroom training per user for the inventory
control system, depending on the employee‟s job function and responsibilities and up to one-week on-the-job
assistance. Each contracted employee must complete the required information security (INFOSEC) training prior to
gaining access to any NEMSCOM or DoD information systems. Each Contractor employee utilizing NEMSCOM
information systems must attend a required annual IT security brief when scheduled with the Contractor. Failure to
attend training will result in the loss of account access.

2.9.4.1 Defense Medical Logistic Standard Support (DMLSS). The Government-provided enterprise inventory
control system is the Defense Medical Logistics Standard Support (DMLSS) and the Contractor shall perform
services using it. The main system modules, Inventory Management (IM), Assembly Management (AM), Customer
Area Inventory Management (CAIM) and Equipment & Technology Management (E&TM), shall be used to provide
material control and information management for the services required under this contract. The system‟s modules
shall be used to their fullest extent by the Contractor to provide total asset visibility. This means, in part, that all
items and their locations, quantities, condition codes, maintenance history/status, and the other data fields within the
system‟s modules must be populated and maintained with current and accurate information/data.

2.9.4.2 Radio Frequency Identification (RFID)/Automated Information Technology (AIT). The Contractor shall
utilize all currently implemented RFID/AIT initiatives and post/update/delete/maintain all related database systems.
In the event that new DoD, Department of the Navy, or Command mandates and or guidance makes it necessary to
implement additional RFID/AIT technology or upgrade/replace database systems the Contractor shall incorporate
this technology and/or associated database systems.

2.9.4.3 Hospital Information Management System (HIMS). HIMS is the Command‟s Oracle database which
incorporates applications essential to the processes and management of containers, CESE and RFID/UID/AIT data.
Container Master and CESE Master maintains specific container and CESE data not available in DMLSS. All AIT
data is processed through HIMS either indirectly through DMLSS or directly using middleware and applications
designed by NEMSCOM staff. The Contractor shall be required to utilize the HIMS system to input and maintain
container, CESE and any RFID/UID/AIT data as required by the Government. The Government will provide
training to the Contractor on the applicable applications.

3. Government and Contractor Furnished Items:

3.1 Government Furnished Space and Building Services. The Government shall provide the following space and
building services to the Contractor under this contract for use as noted (See Section J, Attachment 1):

    (a)  Standard building utility services such as HVAC, electricity, and water
    (b)   Building 504 Bay 1 – Approximately 2790 Square Meters.
    (c)  Building 504 Bay 3 – Approximately 2790 Square Meters.
    (d)   Building 504 Hardstand, approximately 10,578 Square Meters.
    (e)  CAD 3 Bay 3 – approximately 2080 Square Meters
    (f)  CAD 30 – approximately 260,000 Square Meters.
         i.     Shared space includes restrooms.
    (g) Warehousing Open Bay/Rack Storage/Container Stuffing spaces in Bldg 565, approximately 5,200 Square
Meters
    (h) Office Spaces and Other Spaces in Bldg 565:
          i. Shared use of Break Room (Room 107) - 56 Square Meters, adjacent bathrooms – 30 Square Meters,
and adjacent open area - 210 Square Meters. Includes shared use of daily use personal storage lockers on a first
come first serve basis.
           ii. Caged Area around the vault – approximately 81 Square Meters. (See Attachment 1 for location.)
           iii. Shipping Office (Room 114) – 18.6 Square Meters
           iv. Surgical Bin Office and Storage Area approximately (Room 119) - 168.9 Square Meters
           v. SLEP Management Office (Rm. 121) – 31.2 Square Meters
           vi. BMET Shop (Room 116), and Parts Room – 239 Square Meters
           vii. Open Bay between BMET Parts Storage Room and Surgical Bin Storage Room – 1383 Square Meters
     (i) Container Storage Area Hardstand #568 – Approximately 16,035 Square Meters.
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Excluded, Spaces for Government use include:
Building 565, Contractor Administration area/office /storage spaces – 1,162 Square Meters
Building 565, Vault – approximately 12 Square Meters. (See Attachment 1 for location.)
Building 565, Office Space in Room 109 (See Attachment 1 for location.)
Building 504 Bay 2 –Approximately 860 Square Meters
Building 504, Kitchen, Multipurpose Room, and Mechanical Spaces
CAD 30. Office and IT storage space 93 Square Meters.
Additionally, any Building Space as per provided layout.

3.2 Government Provided Services. The Government will provide the following services in support of this contract:

     (a) Requisition material and equipment for DEPMEDS.
     (b) Repair/modification services for the office space and warehouse facilities.
     (c) Base security.
     (d) Telephone equipment and access to Government lines for services.
     (e) Remove and dispose of trash from Government provided dumpsters.
     (f) Contract for destruction/disposal of excess material/equipment
     (g) Janitorial service to clean restrooms, lunchrooms, and office spaces in warehouses. Service includes floor
service (Sweeping, mopping, spray buffing, stripping and sealing, waxing) and room cleaning (trash removal,
interior glass, drinking fountain, hardware, blinds, HVAC fixtures, furniture, waste containers, chalkboards) on
various frequencies.
     (h) Maintenance and repair of Government furnished material handling equipment (MHE)
     (i) Maintenance agreements for Government furnished copy machines.
     (j) Fuel and propane for Government provided MHE and government vehicles
     (k) Purchase of packing, preservation, blocking and bracing consumable materials.
     (l) Funding for all shipping costs for both incoming and outbound material/equipment.
     (m) Funding for commercial or Government transportation costs associated with Government-directed
shipments.
     (n) Wash detergents, cleaning mitts/towels, and brushes for cleaning downloaded items.
     (o) Internet access to support the transportation and market research functions for consumable supplies and
equipment.
     (p) Access to computer programs such as DMLSS, HIMS, TCAIMS II, MDSS II. See Paragraph 2.9.4 for
relevant training provided.
     (q) Government email accounts and other contractor employee Internet access will be based on job position‟s
work requirements
     (r) Maintenance and repair of Government-furnished IT systems (hardware and software)
     (s) RFID/AIT Technology products
     (t) Contractor identified and Government approved repair parts for Tasks V and VI.

3.3 Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel and technical data
which is furnished, produced or otherwise available to the Contractor during the performance of this contract are
considered confidential business information and shall not be used for purposes other than performance of work
under this contract nor be released by the Contractor without prior written consent of the NEMSCOM Commanding
Officer (CO) via the COR.

3.4 Changes to Technical Publications. The technical publications mentioned in this PWS are subject to changes.
The Government will ensure that copies of all changes are provided to the Contractor as they occur. The Contractor
shall ensure that tasks are performed per the latest changes. When deemed necessary, the Government will provide
training prior to implementation of new or revised procedures to Contractor supervisory personnel.

3.5 Contractor Furnished Property, Facilities, and Related Services: The Contractor shall be responsible for
furnishing and paying for the cost of equipment, materials, tools, labor, supplies and services necessary to
accomplish the work under this contract that are not otherwise furnished or provided explicitly by the Government.
The type and estimated quantities of items provided by the Government for use are listed in Section J, Attachments
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2 and 3. Government furnished property is subject to change and will be provided only if it is required/necessary to
accomplish the work in the contract. If the Contractor determines that additional Government furnished property is
required to perform the services, the Government will consider requests for such additional property. However,
approval by the Government of requests for additional property will be contingent on demonstrated benefit of the
additional property, available funds, and the approval of the Commanding Officer. No Contractor provided
computer hardware or software may be connected to or installed on the NEMSCOM network. All equipment
provided by the Contractor shall meet Occupational Safety and Health (OSHA) safety requirements. The equipment
must operate using existing building circuits. The Contractor shall be responsible to prevent the operation or
attempted operation of electrical equipment or combinations of equipment, which require power exceeding the
capability of existing building circuits.

3.5.1 Maintenance, Repairs, and Alterations of Government Furnished Facilities.       The Contractor shall obtain
approval of the COR prior to making alterations to Government facilities.

3.5.2 Contractor Provided Facility Services. The Contractor shall provide those services that are not otherwise
being provided explicitly by the Government under this contract including, but not limited to:

Cleanup of all indoor and outdoor areas within the assigned work-site area as noted in section 3.1 including the Bay
5 shared space of Building 565. The cleanup effort includes, but is not limited to, minor oil leaks, spills, and spots.
Trash and waste collection within the assigned work-site area and outdoor surrounding areas from all assigned
work-site areas to immediately adjacent roads of Government provided facilities, consolidation, and loading into
Government provided dumpsters.
Telephone long distance fees or toll charges from Government-provided telephones that are due to use that does
not comply with FAR 52.245-1 Government Property.

3.5.3 Material and Physical Security of Government Furnished Property (GFP). The Contractor shall maintain
physical security over all Government owned material and equipment in the Contractor‟s custody. The Contractor
shall report security violation or unauthorized warehouse entry within 1 hour to the COR or to the COR via any
NEMSCOM security or duty personnel for appropriate action. The Contractor shall provide the COR a written
report (CDRL A002) of the security violation within one working day.

3.5.4 GFP Vehicle Dispatch. The Contractor shall perform vehicle dispatch functions for daily use of all
government provided CESE or MHE in the performance of its contract. The Contractor shall provide the COR with
written and electronic weekly utilization reports. (CDRL A02A)

3.5.5 Request For Government Items. The Contractor shall submit requirements for government furnished supplies
or services, required to fulfill contract requirements, to the NEMSCOM Government Property Administrator via the
COR forty-five (45) days prior to required date. Contractor shall utilize DMLSS to fullest extent possible. If
DMLSS cannot perform the function due to certain limitations, the Contractor shall submit to the NEMSCOM
Government Property Administrator via the COR NAVSUP Form 1250-2 for all non-stock items and services
(NAVSUP P-485 Volume I Chapter 3 for guidance).

3.5.6 Contractor Protective Clothing. The Contractor shall provide Contractor employee personal protective
clothing and equipment required by the 29 CFR 1910 as noted in Paragraph 4.1.10.

3.6 Damage or Loss of Property. The Contractor is responsible for taking action necessary to protect government
furnished supplies, materials, and equipment and the personal property of its employees from loss, damage, or theft.

3.7 Permits and Badges. The Contractor shall, without additional expense to the Government, obtain all
appointments, licenses, valid and current Security Clearances, Common Access Cards (CAC), and permits required
to perform the work, and comply with all applicable federal, state, and local laws. All Contractor employees shall
obtain the required employee vehicle passes from the Naval Weapons Station Yorktown Pass and Decal office. The
Contractor shall, prior to the start of the contract, submit to the COR an estimate of the number of personnel
expected to be utilized at any time on the contract. The Government will issue, via the NEMSCOM Physical
Security officer, personal identification badges to all Contractor employees without charge. When an employee
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leaves the Contractor‟s service the employee‟s personal badge shall be returned before close of business the next
working day. Vehicle parking decals will be issued without charge.

3.8 Smoking Area Designation. Smoking or use of tobacco is prohibited in Government facilities, except in the
designated smoking area(s) while on a scheduled break. No smoking in the designated "No Smoking" areas shall
be strictly enforced. Smoking shall be prohibited in all Command buildings and Government-owned vehicles.

3.9 Applicable Directives and Technical Publications. The Contractor shall become familiar with all technical
publications provided by the Government in Attachment 22. These publications, as discussed in various places in
this Performance Work Statement (PWS), contain specific instructions regarding methods and procedures applicable
to the services required under this contract and shall take precedence over those stated in the PWS in cases of
conflict, ambiguity, or both.

3.9.1 New Technical Publications. Periodically, new technical publications shall be introduced by the Government
to cover changes in existing processes or for processes for which no previous technical publications have been
published. The Contractor shall ensure that this new information is passed on to the Contractor‟s employees to
ensure tasks performed are in compliance with the publication.

3.10 Security.

3.10.1 Key Control. The Contractor shall maintain positive control of all keys to all warehouses and offices per
OPNAVINST 5530.14D. The Contractor shall immediately report to the COR any occurrence of loss or duplicated
keys.

3.10.1.1 Security of Caged Areas. Contractor shall lock, secure, and limit access to essential personnel only.
Contractor shall ensure that all personnel entering the area, regardless of position and organizational affiliation, sign
an onsite log with legibly printed name, time, and date of entry.

3.10.2 Civil Disturbance Operations. In the event of on-board civil disturbances ranging from small demonstrations
to terrorist activity, the Contractor shall immediately notify the COR, NEMSCOM Physical Security Officer,
NEMSCOM Duty Personnel, and Naval Weapons Station Security so that appropriate action can be taken to protect
Government property.

3.10.3 Destructive Weather/Disaster Preparedness. The Contractor shall comply with Naval Weapons Station
Yorktown “Hazardous Weather Plan” WPNSTA YORKTOWNINST 3141.1J for actions to be taken as a result of
defined weather conditions or physical disaster.

3.10.4 Contingency Training and Drills. The Contractor shall participate in mandated annual Anti-terrorism/Force
Protection Training as well as participate in biannual contingency drills to exercise the command‟s ability to safely
respond to Fire, Bomb Threat, Hurricanes, Tornadoes, etc. The security training is expected to last no longer than
two (2) hours. The drills are expected to last no longer than 1 hour each. The Contractor shall comply with
NEMSCOM “Command Contingency” instructions for actions to be taken as a result of a command directed
response/evacuation.

3.10.5 Fire And Security Rules. The Contractor shall obey all fire and security rules and regulations of the
Commanding Officer, Naval Weapons Station Yorktown, Cheatham Annex, and General Industry Standard of
Occupation Safety and Health 29 Code of Federal Regulations (CFR). The Contractor shall familiarize Contractor
employees with the aforementioned fire regulations, location of fire reporting telephones near work sites, and correct
fire reporting procedures including periodic fire drills, etc. The Contractor and Contractor employees shall be
cognizant of and observe all requirements for handling and storing combustible supplies and materials, daily
disposal of combustible waste, trash, etc.

3.11 Drug Detection Procedures:
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3.11.1 Periodic Inspections. In furtherance of the Navy's drug control program, installation authorities may conduct
unannounced inspections periodically:

Routine inspection of Contractor occupied work -spaces.
Random inspections of vehicles on entry or exits, with drug detection dog teams as available, to eliminate vehicles
as a safe haven for storage or trafficking of illegal drugs.
Random inspection of employee(s) personal belongings upon entering or departing the naval installation.

3.11.2 Detention of Employees. When there is probable cause to believe that a Contractor employee is engaged in
the use, possession or trafficking of drugs, the installation authorities may detain the employee, for a reasonable
period of time, until he or she can be removed from the installation or can be released to the local authorities having
jurisdiction.

3.11.3 Contractor Responsibility. The Contractor is responsible for the conduct of employees performing work
under this contract and is, therefore, responsible to assure that employees are notified of provisions relative to drug
detection prior to assignment.

3.11.4 Removal of Employee. The removal of Contractor personnel from a Government installation as a result of
drug offenses shall not be cause for excusable delay, nor shall such action be deemed a basis for an equitable
adjustment to price, delivery or other provisions of this contract.

4. SAFETY, HAZARDOUS MATERIALS/WASTE, AND QUALITY ASSURANCE/CONTROL
REQUIREMENTS:

4.1 SAFETY. The Contractor must comply with the most current federal regulations to include the 29 CFR
1910, state and local regulations, and Section C, Paragraph 4.1, subparagraphs, and cross referenced
paragraphs with the most current federal regulations taking precedence in the case of conflict. If the
Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue a stop order for all
or part of the work until satisfactory corrective action has been taken.

Voluntary Protection Program. NEMSCOM is working towards Star Status within the OSHA Voluntary
Protection Program. This initiative requires NEMSCOM and the Contractor to agree to cooperate in an
effort to implement best safety and health management practices to ensure employees, contractors, and
visitors are provided an environment that is free from unsafe and unhealthful working conditions Additional
information regarding this program may be found at www.vppcx.org.

4.1.1 Safety Inspections. The Contractor shall conduct monthly safety inspections (CDRL A003) of all Contractor
occupied facilities and spaces. Documentation of the inspection results and corrective actions required/taken to
resolve any deficiencies identified shall be forwarded to the Command Safety/Environmental Program Manager via
the COR. The Contractor shall take immediate corrective action depending on the severity of the deficiency or it
presents immediate bodily harm.

4.1.2 Safety and Occupational Health Committee. The Contractor shall conduct monthly safety and occupational
health committee meetings (CDRL A004). A copy of the committee minutes shall be forwarded to the Command
Safety/Environmental Program Manager via the COR within five (5) business days after the meeting.

4.1.3 Accident/mishap Investigation and Reporting. The Contractor shall immediately notify the NEMSCOM
Safety/Environmental Program Manager and the COR of all accidents/mishaps which result in a lost-time injury or
damage to property. The Contractor shall complete an incident report (CDRL A005) and submit it to the
Safety/Environmental Program Manager via the COR within twenty-four (24) hours. When the
Safety/Environmental Program Manager determines from the incident report that an investigation is warranted, the
Contractor shall conduct an investigation and provide to the Safety/Environmental Program Manager via the COR
within ten (10) days a report which includes the facts surrounding the accident (CDRL A006), statements from
witnesses, findings regarding causative factors, corrective actions taken, and recommendations. Serious incidents
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may require a formal investigation to be performed by a Government agency. Accidents involving CESE and MHE
shall also be reported on applicable Standard Forms (SF) 91, 94, and 95.

4.1.4 Mishap Statistics. The Contractor shall maintain statistics (CDRL A007) of all employee mishaps, occurring
during the performance of the contract, which result in injury, death and/or damage to property. The statistics shall
be categorized by type of mishap and shall identify property losses and Contractor worker days lost. These statistics
shall be submitted annually to the NEMSCOM Safety/Environmental Program Manager via the COR.

4.1.5 Electrical Equipment Safety. The Contractor shall ensure all electrical and electronic equipment use and
maintenance is per the 29 CFR and the National Electrical Code.

4.1.6 Radiation Safety. The Contractor shall ensure that all work performed involving any radiation source is
conducted in compliance with 10 CFR, 29 CFR, and State and local radiation safety regulations. Appropriate
response equipment and materials shall be readily accessible in those areas where radioactive materials are handled.
The Biomedical Parts Area and Bay 4 (Both in Building 565) are the only areas available for radioactive equipment
testing at NEMSCOM. The Contractor shall provide training for those employees in the work areas that are
expected to provide emergency response. Upon request, copies of all radiation dosimetry reports (CDRL A008) on
Contractor employees shall be submitted to the Command Safety/Environmental Program Manager via the COR.

4.1.7 Safety and Occupational Health. The Contractor shall develop, promulgate, and enforce a written safety and
occupational health plan (CDRL A009). The plan shall identify protocols and procedures to ensure a safe and
healthful workplace. A copy of the plan shall be submitted to the COR 15 calendar days after contract award.

4.1.8 Regulatory Compliance – Safety and Occupational Health. The Contractor shall ensure that all work is
performed in full compliance with all Federal, State and local occupational safety and health regulations. This
includes, but is not limited to, workplace safety, development of protocols and procedures, inspections, medical
surveillance, and maintenance of compliance records. The Contractor shall notify the COR immediately upon
shutdown of any operation due to non-compliance with any safety regulations. Signs and warnings. The contractor
shall ensure that all personnel comply with any posted hazard warning signs, labels or stickers or other hazard
warning devices installed in the workplace.

4.1.9 Safety and Occupational Health Training. The Contractor shall develop and maintain a safety and
occupational health training program designed to enhance safety awareness of mishap causes and prevention
methods and also occupational health protocol. The Contractor shall determine training requirements, develop
curricula, conduct classes and maintain training records. The Contractor shall submit all training curricula (CDRL
A00A) and tests or other means used to determine training effectiveness to the COR. The Contractor shall
maintain training records for the term of the contract. A copy of the records for all Safety and Occupational Health
training classes shall be provided to the Command Safety/Environmental Program Manager via the COR upon
request. As a minimum (CDRL A00B), safety training shall be conducted on the following topics:

Management safety
Supervisor safety
Non-supervisor safety
New employee safety orientation
Radiation safety
Hazard Communication
Hazardous materials handling
Personal Protective Equipment (PPE)
Fire prevention
Vehicle operator (crane, fork lift, heavy/mobile equipment)
First Aid
Workers compensation

4.1.10 Personal Protective Equipment (PPE). The Contractor personnel shall properly utilize compliant PPE per the
29 CFR 1910. The Contractor safety plan shall clearly identify the work areas requiring PPE and the type of PPE
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required. Training of employees on the proper use of PPE shall be an integral part of the Contractor safety and
occupational health training program.

4.1.11 Confined Space Work. The Contractor shall ensure that, where applicable, all confined space work is
performed in full compliance with 29 CFR 1910.

4.1.12 Hazard Reporting and Abatement. The Contractor shall develop a program whereby personnel can report a
hazardous situation to the Contractor safety representative with impunity/confidentiality. Timely abatement of
confirmed hazards is required. Files shall be maintained of reported hazards and the abatement method. These files
shall be made available to the Command Safety/Environmental Manager.

4.1.13 Control of Hazardous Energy (Lockout/Tag-out). The Contractor shall establish a program as part of the
Contractor’s safety and occupational health plan (CDRL A009) and utilize procedures according to 29 CFR
1910.147 and 147 App A for affixing appropriate lockout devices or tag-out devices to energy isolating devices, and
to otherwise disable machines or equipment to prevent unexpected energizing, start up, or release of stored energy in
order to prevent injury to employees.

4.2 Hazardous Materials/Waste. The Contractor shall be responsible for the receipt, handling, storage, and
transportation of material designated as hazardous as required and shall comply with local, state and Federal
regulations. The Contractor shall submit a formal Operating Procedure (CDRL A00C) for management and control
of Hazardous Material to the COR. Contractor‟s hazardous material (HAZMAT) and hazardous waste
(HAZWASTE) inspection records shall be available for review by the Government at any time. The Government
will designate the hazardous material storage, HAZWASTE accumulation, and satellite accumulation areas in the
master plan. The Government will be considered as the generator of HAZWASTE. The Contractor shall prepare all
off-site shipments and arrange for movement per Section C Paragraph 5.4.6.6.

4.2.1 Personnel Assignment to Handling Hazardous Material and Hazardous Waste. The Contractor shall assign
certified supervisory personnel to monitor all unloading and receiving of hazardous material shipments, to assure
compliance with 49 CFR and to take appropriate action when necessary. The Contractor shall ensure that
Contractor personnel handling hazardous materials and hazardous waste are trained and certified per 29 CFR, 40
CFR, and 49 CFR requirements. The Contractor shall keep hazardous and non-hazardous waste streams segregated.
The Contractor shall establish and maintain training records and an Authorized Use List (AUL) and Material Safety
Data Sheet (MSDS) for each hazardous material and shall provide copies to the Command Safety/Environmental
Program Manager via the COR upon request. (CDRL A00E)

4.2.2 Accidents / Spills. For accidents/spills involving the transportation of HAZMAT, the Contractor shall prepare
Form DOT F5800.1 per the DOT regulations and DOT “Guide for Preparing Hazardous Materials Incident Reports”
and submit it to the COR for submission to the NEMSCOM Command Safety / Environmental Program Manager no
later than the close of business the next day. (CDRL A0C1) The Contractor shall be responsible for cargo
compatibility and problems in the application or interpretation of the hazardous materials regulations or directives.

4.2.3 Hazardous Waste and Excess Hazardous Material. As required, the Contractor shall receive, store and dispose
of material designated as hazardous waste or excess hazardous material per local, state and Federal regulations, and
the Hazardous Waste Management Plans of the host activity where the facilities are located.
As required, the Contractor shall ensure that Hazardous Waste generation, handling, storage and disposal are in
compliance with all Federal, State and local regulations. The Contractor shall store hazardous material indoors as
much as possible to prevent container/product deterioration

4.2.4 Documents. The Contractor shall forward all waste issue release/receipt documents (DD1348-1A) (CDRL
A00D) to the Command Safety/Environmental Program Manager via the COR for processing within ten (10) days
from the accumulation start date or receipt of waste (whichever is later) and shall include either a manufacturer's
Material Safety Data Sheet (MSDS) or a DoD Hazardous Material Information System MSDS Serial Number. The
Contractor shall provide an annual report on reduction of hazardous material in use, including all cost savings, to
Command Safety/Environmental Program Manager via the COR at the beginning of each contract year (CDRL
A0D1).
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4.2.5 Hazard Communication. The Contractor shall ensure all personnel handling, packing, storing, transporting, or
using hazardous materials are provided training, per 29 CFR and 49 CFR, on the characteristics of the materials and
proper safety precautions as detailed on the Material Safety Data Sheets (MSDS). Contractor shall ensure personnel
are fully familiar with the MSDS for material handled and have unrestricted access to the MSDS at all times. MSDS
shall be maintained in all areas for chemicals used or stored in the work area. A master copy of all MSDS shall be
maintained in the Contractor Safety Office and shall be updated whenever a new product requiring an MSDS has
been approved and purchased. The Contractor shall prepare and submit to the Contracting Officer via the COR
thirty (15) days after contract award a Hazard Communication Plan to comply with provisions of 29 CFR 1910.1200
and shall be submitted as part of the safety and occupational health plan (CDRL A009).

4.2.6 Environmental Requirements. The Contractor shall develop and enforce an environmental compliance
program to include the following as a minimum:

4.2.7 Regulatory Compliance - Environmental. The Contractor shall ensure that all work is performed in full
compliance with all existing Federal, State and local environmental regulations in additional to DoD and Navy
requirements. The Contractor shall notify the NEMSCOM COR and Command Safety/Environmental Program
Manager immediately upon shutdown of any operation due to non-compliance with environmental regulations.

4.2.8 Environmental Training. The Contractor shall develop and maintain a training program to enhance
environmental awareness, instruct on hazardous material/waste minimization, proper waste handling/disposal and
safe and effective spill response. Training shall meet the requirements of the Department of Transportation for
hazardous materials transportation and the Environmental Protection Agency for Resource Conservation and
Recovery Act Hazardous Waste activities. Training shall be conducted for all Contractor personnel as applicable.
All employees shall have, as minimum, environmental awareness training. Training records shall be maintained for
the term of the contract. Copies of training reports shall be provided annually to the Command
Safety/Environmental Program Manager via the COR. (CDRL A0H1)

4.2.9 Environmental Inspections. The Contractor shall conduct monthly environmental inspections (CDRL A00I)
of all Contractor occupied facilities. Documentation of the inspection results and corrective actions required/taken
to resolve any discrepancies identified shall be provided to the Command Safety/Environmental Program Manager
via the COR within five (5) days after inspection.

4.2.10 Solid Waste Management. The Contractor shall separate recyclable material from trash and segregate at the
appropriate collection points. Trash collection areas shall be kept clean at all times to deter the harboring of pests.
Roll-off covers shall be kept in place at all times except during the disposal of trash.

4.2.11 Recycling. The Contractor shall recycle office paper, computer paper, mixed paper, corrugated cardboard,
wood, scrap metals, petroleum products, antifreeze, and any other commodities with recycle potential, to the
maximum extent practical and economically feasible. The Contractor shall segregate the recyclables at the
collection site and the Government will have the materials at the collection site picked up. Contractor shall
coordinate all recycling activities with the Command Safety/Environmental Program Manager via the COR.

4.2.12 Air Emissions Compliance. The Contractor shall ensure that all operations involving volatile organic
compound or particulate matter emissions are in compliance with Federal, State and local air emissions regulations.

4.2.13 Spill Response. In response to a spill, the Contractor shall perform the following:

    (a) The Contractor shall ensure adequate and appropriate spill containment and clean-up materials and
equipment are readily available throughout the facility to handle potential spills.
    (b) The Contractor shall provide a spill response inventory (CDRL A00J), by location, to the COR for review
by the Command Safety/Environmental Program Manager annually.
    (c) Provide appropriate spill response training for personnel who routinely handle hazardous material. Hold
annual spill drill and exercise program for all response personnel per the DOT/EPA/DOI "Training Reference for
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Oil Spill Response. Copies of training and drill rosters shall be provided to the Command Safety/Environmental
Program Manager via the COR upon receipt of Government request.
    (d) Provide written reports (CDRL A00K) of all oil and hazardous substance spills to Command
Safety/Environmental Program Manager and the COR within twenty-four (24) hours of the incident.
    (e) Ensure resources and manpower are available to handle spill containment, control and cleanup for all spills
occurring at NEMSCOM Contractor managed locations.

4.3 QUALITY CONTROL AND ASSURANCE. The Government will ensure through two mechanisms that the
quality of services under this contract is maintained. The Contractor shall establish a comprehensive Quality
Control Program to ensure that their performance achieves compliance with the requirements of the contract. The
Government will establish a Quality Assurance Program to inspect Contractor performance and Quality Control
Program compliance.

4.3.1 Contractor Quality Control. The Contractor shall implement a Quality Control Program. The Quality Control
Program shall be continually updated by the Contractor to reflect increased knowledge of NEMSCOM operations,
innovations in procedures, recognition of performance areas requiring additional control or review, etc. Not later
than ninety (90) days following commencement of services under this contract (or earlier as specified in the
performance work statement for individual components), the Contractor shall submit to the COR a revised Quality
Control Program (CDRL A00F) which incorporates lessons learned since the program was submitted as part of the
technical proposal. Not later than 31 December each year, the Contractor shall submit to the COR a revised/updated
Quality Control Program.

4.3.2 Quality Control Program Requirements. The Quality Control Program shall address not less than the
following items:

A QC documentation system (CDRL A00G).
A QC system in measuring workmanship and full contract compliance
A system for notifying the COR of performance defects
A plan for responding to performance deficiencies identified by the COR or NEMSCOM quality assurance
personnel
A system for taking and tracking results of corrective actions
Contractor shall be compliant with NAVSUPINST P-723.
How the Contractor‟s staff will implement and execute the Quality Control Program.

4.3.3 Quality Assurance. The Government will evaluate the quality of performance under this contract. Essential
characteristics of performance will be subject to surveillance as described in the Quality Assurance Surveillance
Plan (QASP) (Section E). The Contractor will be notified in writing regarding performance that fails to meet the
standards specified in the QASP as referenced. The Contractor shall be required to re-perform the work or to
provide a corrective action plan to the COR, as appropriate to the circumstance. The Program Manager or
designated representative shall respond in writing to the COR when notified of performance deficiencies.

4.3.4 Progress Review and COR Meetings.

4.3.4.1 Progress Review Meeting. The Contractor shall meet with NEMSCOM Officials on not less than a weekly
basis at a mutually agreeable time to discuss progress and issues (CDRL A00H).

4.3.4.2 COR Meeting. The Contractor shall also meet weekly with the COR to discuss contractual requirements.
Neither the Government nor the Contractor is precluded from requesting such a meeting at any time performance
issues require immediate attention. The Contractor shall identify issues and agenda items 24 hours in advance of the
meeting and submit the issues/items to the COR; the Contractor shall attach to the submission any
weekly/monthly/quarterly progress or production reports required. The Government will identify and notify the
Contractor of any agenda items they have identified. Results of the meeting will be documented as agreed by
meeting attendees and signed by the Contractor and Government.
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4.3.5 Materials Handling during Quality Assurance Activities. Contractor materials handling or warehousing
personnel shall assist Government Quality Assurance Evaluators (QAE‟s) or other NEMSCOM representatives by
pulling from inventory, or making accessible items designated for inspection or evaluation. The Contractor
personnel shall return the items to the inventory or build upon completion of the inspection. Contractor personnel
shall use appropriate material handling equipment (e.g., forklifts, pallet jacks, etc.) and observe all safety
requirements.

4.4 PHASE-IN/PHASE-OUT.

4.4.1 Joint Inventories. Prior to the expiration of the Phase-out of the predecessor contract, the successor
Contractor and the predecessor Contractor shall jointly conduct a physical inventory of the facilities, material, and
equipment to be furnished by the Government to the Contractor. This inventory shall validate both the quantity and
the condition of the facilities and equipment to be turned over to the Contractor. During this period the predecessor
and incoming Contractor shall make a complete walk-through of all storage areas in order to ascertain their general
condition. At the completion of the contract, the predecessor Contractor shall return all storage areas to the same
general condition as the initial walk-through with allowances for normal wear and tear.

4.4.2 Data Accuracy and Accountability. The Contractor shall track and account for all Government Furnished
property using the Government-provided inventory control systems. Further, the Contractor shall identify and plan
the processes, which directly affect quality of data accuracy and shall ensure that these processes are carried out
under controlled conditions.

4.4.3 Continuity of Services (Phase-Out). The Contractor shall maintain full contract compliance during the period
of time leading up to contract expiration or termination. The Contractor shall be given written notification of the
Government intent to invoke this provision not later than 30 days before contract completion or termination. The
phase-out plan shall be negotiated between the incumbent and successor contractors with final approval by the
Contracting Officer as required by FAR 52.237-3.

4.4.4 Contractor Assistance. The Contractor shall cooperate with the successor contractor‟s Phase-in/Phase-out
plan to effect a smooth and orderly transition at the end of the contract period. The Contractor shall provide
assistance on all functions as needed by the in-coming contractor, except for IT training, which will be provided by
the Government.

4.4.5 Contractor-Owned Property. The Contractor shall remove all contractor-owned property from Government
spaces or facilities by close of business on the last day of the contract.

4.4.6 Non-compete Provision In Contractor‟s Employment Agreements
A non-compete condition in the contractor's employment agreement with its employees that prevents employees of
the incumbent from being employed, or accepting offers of employment, by the new contractor on the follow-on
contract hinders the government's ability to accomplish the mission of providing continuity of services. By
submitting a proposal for a contract resulting from this RFP the offeror agrees to not enforce any non-compete
provisions, if any, against any employee that accepts an offer of employment with the follow-on contractor to
provide the same services covered by the provisions of this contract and will not seek reimbursement from the
government.

4.4.7 Tools and Equipment for Repairs under Tasks V and VI. Anticipated tools and equipment for repairs under
Tasks V and VI shall be identified at phase-in. Any such items that are not among the government furnished
equipment for the Contractor to use shall be requested through the COR for approval with a justification attached.
Upon Government approval, the Contractor shall submit a New Issuance Request (NIR) and NEMSCOM will
procure and provide as Government Furnished Material.

5. CONTRACT PERFORMANCE WORK REQUIREMENTS

  STATEMENT OF OBJECTIVES                                 REQUIRED WORKMANSHIP
  TASK I – Service Life Extension Program (SLEP)          Contractor‟s personnel shall perform
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STATEMENT OF OBJECTIVES                                REQUIRED WORKMANSHIP
Download of Deployable Medical System                  Reconstitution/SLEP download of DEPMEDS platforms
(DEPMEDS). - Requires an established contractor        which may be ordered for any combination of material
production process for downloading DEPMEDS,            including, but not limited to, those listed and/or similar
DEPMEDS Modules, and DEPMEDS                           to those in Section J, Attachments 10, 11, 12, 13, and 23
AMAL/ADAL assemblages for subsequent                   and requirement set forth in the PWS. Upon receipt of
reconstitution.                                        Task Order to perform the required services, the
                                                       Contractor shall execute all work within the specified
Paragraphs 5.1 through 5.1.10 and Military             performance period.
Handbook (MIL-HDBK)-138B apply.

TASK II – DEPMEDS Pick, Pack, Preserve, and            Contractor „s personnel shall perform PPP&C of
Crate (PPP&C) - Requires an established contractor     DEPMEDS platforms which may be ordered in any
production process for producing and stowing           combination of material including, but not limited to,
intermediate packed DEPMEDS, DEPMEDS                   those listed and/or similar to those in Section J,
Modules, and DEPMEDS AMAL/ADAL                         Attachments 10, 11, an 23 and requirements set forth in
assemblages for CONUS or OCONUS pre-position           the PWS. Upon receipt of Task Order to perform the
sites or for mission deployment sites.                 required services, the Contractor shall execute all work
                                                       within the specified performance period.
Paragraphs 5.2 through 5.2.15 apply.

TASK III – DEPMEDS Container and Pallet                Contractor‟s personnel shall perform stuffing operations
Stuffing - Requires an established contractor          of intermediate packed DEPMEDS platforms which may
production process for containerizing intermediate     be ordered in any combination of material including, but
packed DEPMEDS, DEPMEDS Modules, and                   not limited to, those listed and/or similar to those in
DEPMEDS AMAL/ADAL assemblages onto 463L                Section J, Attachments 10, 11, and 23 into ISO
Pallets or into ISO containers and shelters for        containers / shelters or 463 L Aircraft Pallets. Upon
Government specified date of delivery to a pre-        receipt of Task Order to perform the required services,
position site or mission deployment site.              the Contractor shall execute all work within the specified
                                                       performance period.
Paragraphs 5.3 through 5.3.4 apply.

TASK IV – Warehouse Management Services. –             Contractor shall provide trained and qualified personnel
Encompass all actions involved in managing and         and develop proactive processes to manage and perform
controlling Government Furnished Property (GFP).       warehousing services from receipt-to-stow, issue,
                                                       physical inventory, document transactions, record
Stowing (STORAGE AND WAREHOUSING). -                   management, and shipment of DEPMEDS items;
Requires demand management techniques that             stowage of material and equipment in a fully operational,
would allow for make-to-stock and assemble-to-         ready for emergent deployment condition and in an
order of material to maximize efficiency and           efficient manner utilizing given space and grounds to
efficient use of warehouse storage spaces.             maximum extent possible; assignment of available stock
                                                       materials and equipment to future DEPMEDS platforms;
Inventory Control. - Requires accountability and       Property Control System (PCS) that will readily locate
accuracy of inventory to ensure NEMSCOM‟s and          and audit GFP on-hand; at accuracy levels provided by
the Contractor‟s records are balanced and all assets   the Government for Low and High dollar assets,
are placed in designated locations.                    Controlled, Sensitive, and Pilfer-able materials/items;
                                                       the identification of excess/surplus or disposal process
Redistribution and Disposal of Excess and Non-         including transportation documents within standard set
ready-for-Issue (NFRI) Material to include             forth; shelf life material monitoring per required
Equipment and Containers. – Requires a Contractor      instructions; and Government transportation functions
developed program to minimize excess held and          per appropriate systems, policies, rules, and regulations.
efficiently disposed of damaged, deteriorated and      This function shall be a day-to-day on-going operation
obsolete material/equipment to maximize use of         and shall be firm fixed price monthly billed.
warehouse space.
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  STATEMENT OF OBJECTIVES                                  REQUIRED WORKMANSHIP

  Shelf Life Material and Block Management. –
  Requires a Contractor developed Life-cycle
  management program for shelf life material
  warehoused or as configured DEPMEDS Augment
  block at Cheatham Annex to respond to emergent
  deployment.

  Transportation Management Service. – Requires use
  of Government Electronic Data Information (EDI)
  system(s) for best value selection of approved
  carriers to handle approximately one thousand
  (1000) shipments per fiscal year.

  Paragraphs 5.4 through 5.4.6.11 apply.



  TASK V – Medical, Dental, and Analytical                 The Contractor shall provide qualified and trained
  Equipment Repair, Maintenance, and Calibration. –        Biomedical repair technicians to perform, acceptance
  Requirement includes an established Contractor           testing, preventative maintenance, repairs and calibration
  process for downloading and receiving medical            on newly received and downloaded medical and dental
  equipment and processing it for cyclic maintenance,      equipment. This function shall be a day-to-day on-going
  repair, and calibration.                                 operation and shall be firm fixed price monthly billed.

  Paragraphs 5.5 through 5.5.11 apply.

  TASK VI – Civil Engineering Equipment                    The Contractor shall provide qualified and trained
  Management, Inspection, Maintenance, Repair, and         personnel to manage the NEMSCOM Civil Engineering
  Certification Services. - The Contractor shall           Equipment located at CAX to include cleaning,
  implement and sustain a program to manage, clean,        operation, testing, inspection, inventory, update,
  operate, test, inspect, inventory, update, maintain or   maintenance or coordination of maintenance, repair or
  coordinate maintenance, repair or coordinate repair,     coordination of repair, and certification as described and
  and certify the NEMSCOM Containers, Shelters,            clarified and in accordance with regulations and
  Civil Engineering Support Equipment (CESE), Civil        manufactures criteria. Personnel function shall be an on-
  Engineer End Items (CEEI), and/or Advanced Base          going operation and shall be firm fixed price monthly
  Functional Component (ABFC) tool kits                    billed.
  (Collectively known as Civil Engineering
  Equipment) as described and clarified.

  Paragraphs 5.6 through 5.6.5.2.2 apply.

  TASK VII – Painting and Preservation of                  The contractor shall provide for offsite painting of
  Containers and Shelters. The Contractor shall            containers and shelters to provide corrosion protection.
  implement and sustain a program to paint containers      “Like new” painting is neither desired nor required.
  and shelters.                                            This function shall be performed as directed by the
                                                           issuance of Task Orders on a time and material basis.
  Paragraphs 5.7 through 5.7.9 apply.


5.1 TASK I - Service Life Extension Program (SLEP) Downloads of DEPMEDS. The Contractor shall perform
downloads of existing DEPMEDS, DEPMEDS Modules, and DEPMEDS AMAL/ADAL assemblages for the
purpose of reconstituting or extending the service life of the assets by integrating new technology or configuration
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changes to reach or maintain activation readiness status. The Contractor shall perform these reconstitution or
SLEP downloads of existing DEPMEDS platforms as directed by the government through the issuance of a task
order as part of the Indefinite Delivery / Indefinite Quantity (ID/IQ) portion of the contract. (See Section J,
Attachment 9 for detailed Task Order Instructions.)

5.1.1 Perform Download, Inventory, Inspection, and Receiving: The Contractor shall be subject to downloading any
one or combination of DEPMEDS platforms of various sizes. DEPMEDS platforms are subject to changes as noted
in Section C, Paragraph 2.1.1. Performance periods for completion of TASK I are based on the applicable
DEPMEDS platform size per Section J, Attachment 9.

5.1.2 Download Inspection – Contractor shall identify and visually inspect medical/surgical supplies and
equipment, general consumables, engineering tools and equipment, electrical items, and all other downloaded
material.

5.1.2.1 Tailgate Date. The Contractor shall establish the download tailgate date upon receipt of material as it is
downloaded. Additionally, the Contractor shall process receipt documentation into DMLSS and HIMS databases
and complete material stow within 3 business days from the tailgate date. The Contractor shall stow material in
designated warehouse locations.

5.1.2.2 The Contractor shall download material and equipment from shipping containers including mobile loaded
items on selected CESE assets. Validate the contents, nomenclature, quantity, completeness (i.e., tent-age, PWC/
Medical/CESE/CEEI kits), and physical condition. All downloaded items, as well as CESE/CEEI and the inside of
all containers, shelters and sewage ejectors, shall be cleaned so that all dirt, grime, soil, contaminants, debris, and
foreign matter are removed. See Section C, Paragraph 5.6 and subparagraphs for further requirements.

5.1.2.3 The Contractor shall apply bar code labels, unique identification (UID), or both onto each item identified by
the Government to maintain total asset visibility. Task includes performing data entry to reflect changes or updates
in DMLSS and HIMS databases. Any UID found to be incorrect shall be removed and replaced with correct
UID. All Contact Memory Buttons (CMB) found shall have data erased, and the CMB shall remain attached
without any data. Inaccurate or damaged barcode labels including, but not limited to, existing UID, or other
identifying markings shall be corrected, uploaded with new information, or removed/obliterated and replaced as
required.

5.1.3 Inventory and Receiving Process - The Contractor shall provide onsite representation during Government
coordinated DEPMEDS retrograde evolutions to document container/shelter/CESE storage locations. The
Contractor shall obtain the DEPMEDS container/shelters and CESE/CEEI inventory reports from the DMLSS and
HIMS databases. The Contractor shall verify and validate quantity and identity (i.e., container(s) and CESE ID
numbers) of DEPMEDS unit including associated CESE/CEEI assets, acknowledge receipt and submit a written
discrepancy report to NEMSCOM thru the COR identifying any noted discrepancies.

5.1.3.1 Contractor shall provide ISO Containers, CESE, and major end items free of debris, transportation and MPF
labels, and markings excluding USN Numbers and ISO standard labels as a result of the download.

5.1.4 Inspection Process. The Contractor shall carefully inspect material and equipment received from an activation
site. Material and equipment pulled from an activated DEPMEDS may have lost its NSN identification labels or
markings, separated from its kit assembly or component, or be damaged or destroyed. The Contractor shall use
available information, HIMS, DMLSS, FEDLOG, catalogues, manuals, or other applicable publications to identify
items or to assemble the components or kits. This process shall be outlined in the Contractor‟s property control
plan.

5.1.4.1 The Contractor shall receive material and equipment and update the appropriate DMLSS and HIMS data
systems of all incoming/out going material and equipment in its custody to maintain total asset visibility (TAV).
Material and equipment data includes all relevant information necessary for the Contractor and the Government to
appropriately manage life cycle, material management and data analysis, repair and maintenance; shelf life
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expiration dates, recall and other higher authority inventory management-reporting programs, and supply
requisitioning actions.

5.1.4.2 The Contractor shall further process and segregate material and equipment having maintenance significant
characteristics (Example; vehicles, power generators, water heaters, power distribution systems, outfitted shelters,
containers, medical and dental equipment, etc.). These items shall be processed per TASK V or VI requirements for
inspection, testing, maintenance, repair, and calibration as applicable.

5.1.4.3 The Contractor shall process according to its approved Property Control System (PCS) Plan and segregate
material and equipment found damaged, deteriorated, or obsolete, and incomplete units of issue, piece/part of a kit,
assembly, or component (Ex: Tentage, power distribution system, medical/dental equipment, etc.). All items found
unserviceable for any reason during inspection or that require further processing to determine operating condition
shall be clearly marked, posted to the data base reflecting appropriate condition code, tagged, or labeled accordingly.

5.1.4.4 The Contractor shall further process and inventory all CESE/CEEI/ABFC Kits. The Contractor shall
validate the contents, nomenclature, quantity, completeness of the kits and update the DMLSS and HIMS databases
with the appropriate condition code for the material. The Contractor shall notify the NEMSCOM Operations
Directorate via the COR of any kit found to be incomplete and placed in a Not Ready For Issue (NRFI) condition
code. The Contractor shall obtain a listing of all CESE/CEEI/ABFC Kits and their associated components from the
ABFC view web site (https://abfcview.navfac.navy.mil) or NEMSCOM to assist in the accomplishment of this task.
See Section C, Paragraph 5.6 and subparagraphs for further requirements.

5.1.5 Contaminated Equipment and Soiled Material. The Contractor when finding contaminated items shall take
precautions according to its hazardous communication plan and PCS, segregate and report to the COR for further
NEMSCOM disposition.

5.1.5.1 The Contractor shall repackage material as necessary to protect from the elements of the warehouse, to
preserve its usefulness as set forth in its approved Contractor‟s Property Control Plan. Stowing shall be completed
within 3 business days after inspection and verification has occurred. A time extension may be granted on a case by
case basis with approval from the COR.

5.1.5.2 The Contractor shall develop and submit a Technical Library Integration List (CDRL A00L) and inventory
results to the NEMSCOM Biomedical Engineering Technician via the COR upon completion of a specific
DEPMEDS download and upon completion of the last SLEP medical assembly containing medical equipment.

5.1.6 ISO Containers and Shelters. The Contractor shall process ISO containers and shelters for inspection and
certification according to Section C, Paragraph 5.6.1 and subparagraphs of this PWS and MIL-HDBK-138B.

5.1.7 ISO Container and Shelter Pre-inspection. The Contractor shall pre-inspect ISO and outfitted containers after
contents are removed for obvious damage to the walls, top, and bottom structure, broken or dry rotted rubber seals,
hinges, and latches to appropriately update inventory database of condition code and provide a listing of the
containers/shelters noting the applicable damage to the NEMSCOM Operations Directorate via the COR before
stowing according to the established container hardstand stow plan.

5.1.8 Downloading ISO Containers or Other DEPMEDS Products not Associated with the Reconstitution or SLEP.
NEMSCOM will have twenty (20)-foot ISO containers or shelters, BICON‟s, TRICON‟s, QUADCON‟s, 463L
aircraft pallets, or intermediate packages such as STF‟s that have or contain material/equipment. Upon issuance of
a , the Contractor shall download the material/equipment from specified containers to support any of the Navy
Expeditionary Medical Support Command missions. In addition, the Contractor shall make the appropriate database
entries to reflect the download and shall update, remove, erase and/or obliterate assembly/location specific
AIT/RFID technology associated with the downloaded material and container(s). Material identification AIT
technology shall remain on the individual components. Section 5.1 and all subparagraphs apply.

5.1.9 Download Priority. In any download process, containers with biomedical equipment shall have the highest
priority for download and shall be downloaded first unless otherwise directed.
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5.1.10 Download Closeout Procedure. The contractor shall apply the requirements of Paragraph 5.2.13 to the
download task as applicable.


5.2 TASK II - DEPMEDS Pick, Pack, Preserve, and Crate (PPP&C). The Contractor shall establish and implement
an effective and efficient production system for producing government specified DEPMEDS and DEPMEDS
assemblages and complete on specified date for local stowing or final containerization.

5.2.1 The Contractor shall produce DEPMEDS platforms as directed by the government through the issuance of a
task order as part of the Indefinite Delivery / Indefinite Quantity (ID/IQ) portion of the contract. (See Section J,
Attachment 9 for detailed Task Order Instructions.)

5.2.2 The Contractor shall be subject to producing DEPMEDS platforms, comprised of any one or combination of
assemblages or modules including, but not limited to, those listed in Section J, Attachments 10, 11, and 23.
DEPMEDS platforms are subject to change as noted in Section C, Paragraph 2,1,1. Performance periods for
completion of TASK II are based on the applicable DEPMEDS platform size per Section J, Attachment 9.

5.2.3 Production Schedule. Upon receiving and reviewing the direction to produce a specified DEPMEDS
platform, the Contractor shall submit its production schedule (CDRL A00M) to the COR. No later than two (2)
weeks before the Contractor‟s production start date, the Contractor shall submit to NEMSCOM a preliminary
production schedule and coordinate any changes to the Contractor production schedule with the COR.

5.2.3.1 Material Requirements Planning. The Contractor shall evaluate, analyze, and determine the inventory levels
available for the specified DEPMEDS to be produced. Based on the information gathered, the Contractor shall
submit (a) a detailed work outline for the project and (b) a plan for phasing the work by reporting period to the COR.
The Contractor shall create demands (i.e. issue from inventory management module), transfer material already
assigned to the DEPMEDS to produce as necessary in the applicable DMLSS system module for material and
equipment necessary to construct the DEPMEDS. Proper data entry shall be performed to ensure accuracy of the
database.

5.2.4 Material Shortfalls. Material shortfalls or backorder items (Supply Condition Code “BB”) falling in the
exception data will be reviewed by NEMSCOM personnel before releasing requisitions for outsourcing by the
Government.

5.2.5 Perform Picking, Packing, Preservation, and Crating (PPP&C) - The Contractor shall pick individually
required amount/quantity or pre-pack/packaged material or equipment allocated for the specified DEPMEDS from
warehouse locations. Prime National Stock Number (NSN) items shall be picked and used before any valid
substitutes. Substitute NSN shall only be used if the prime NSN is exhausted or determined unusable (i.e.,
damaged, destroyed, unserviceable, in repair, or incomplete unit of issue or unit of purchase), or when directed by
the COR.

5.2.5.1 Packing and Preservation. The Contractor shall use methods to produce the DEPMEDS per its functional
area design while minimizing overall weight and the amount of intermediate packaging used to meet expeditionary
deployment requirements and reduce transportation costs. The methods to be use in packing/packaging are critical
to the weight and volume of the DEPMEDS for expeditionary deployment; thus, continual process improvements to
packing/packaging are necessary for use in subsequent DEPMEDS production. As part of the packing process, the
Contractor shall provide the government via the COR written documentation explaining and showing how each
assemblage is actually packed as well as annotating the type and quantity of intermediate packages required for
each assemblage and the items in each intermediate package (i.e. Hardigg case, STF, Ropack, etc).

5.2.5.1.1 Contractor shall generate packing slips, assemblage reports or other documents into the assemblage or
outside intermediate packages and stored in electronic media.
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5.2.5.1.2 The Contractor shall pack and package for transport and long-term storage DEPMEDS items per its
standard commercial packaging methods or as referenced in MIL-STD-2073-1 adequate to maintain the integrity,
functionality, operability, and in preventing deterioration or physical damage of the item(s).

5.2.6 Surgical Instruments. The Contractor shall pick, inspect, clean, and package surgical instruments per
specified “build-to” assemblies, label accordingly, and properly attach a packing list. The Contractor shall inspect
each instrument for its condition (i.e., pitting, rust, corrosion, etc.) to ensure instrument is acceptable for its intended
and safe use. Cleaning shall be the removal of minor rusting, grime, dirt and dust, or grease. Instruments shall be
packaged to protect the contents from rusting. Appropriate method of protection for long-term storage shall be
applied to ensure prevention of rusting and corrosion. The Contractor shall place and integrate with the database
AIT technology (i.e. Barcodes) as instructed by the Government.

NOTE: The Contractor shall assemble and pack individual components to form each individual surgical tray. Like
trays shall be packed together. Surgical trays are shown below with their detailed listing of components shown in
Section J, Attachment 11.

  AMAL/                                                      AMAL/
                  SURGICAL TRAY                                            SURGICAL TRAY
  ADAL                                                       ADAL
  3101            Major Basic                                3136          Arch Bar Insertion
  3102            Minor Basic                                3137          ASIF Instruments/Implants
  3104            Minor Surgery                              3144          ASIF Instruments/Implants
  3107            Intestinal                                 3145          Burr Hole
  3109            Anal/Rectal                                3148          Craniotomy
  3110            Proto/Sigmoid scope                        3149          Laminectomy
  3111            Major Vascular                             3150          Craniotomy Set
  3112            Thoracotomy                                3153          Basin Set
  3114            Bronchoscope                               3160          Large Retractor
  3115            Tracheostomy                               3161          Book Walter Retractor System
  3121            Small Bone Drill                           3162          Smedberg Drill and Bits
  3122            Small (SYNTHES) Bone Drill                 3164          Emergency Delivery
  3123            Oral Maxillofacial Trauma                  3167          Nasal/Local Surgical
  3125            Oral Maxillofacial Dental                  3169          Vaginal Speculum
  3126            Basic Plastics                             3172          Gynecological Trauma
  3129            Urology Instrument                         3177          Eye Basic
  3130            Urology Endoscope Instrument               3178          Eye Lid (Orbit and Nucleation)
  3131            Dilation & Curettage                       3181          Minor Vascular
  3132            Basic Orthopedic                           3182          Upper Endoscopy/Colonoscopy
  3133            K-Wire/Steinmann Pin                       3192          Electric Saw (Small Bone)
  3134            Amputation                                 3193          External Fixation
  3135            Hand/Foot/Tendon                           3194          Genitourinary Cyst scope Kit


5.2.7 The Contractor shall mark or apply marking labels,AIT materials, or both on exterior of packaging, crates, or
boxes using the standard practice for military marking referenced in MIL-STD-129N and per the NEMSCOM parts
marking scheme (See Section J, Attachment 8).
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5.2.8 Break Bulk Items. The Contractor shall pack, crate or shrink wrap the break bulk items and load and secure
for shipment based on various CESE type prime movers (i.e., truck beds, tractor trailers, low boys, etc.).

5.2.9 Kits. Certain classes of items (e.g., hand tools, plumbing items) are grouped under one NSN and included in
inventory as a kit or assembly. Some kits are usually received or returned intact, like medical kits, while others are
not. For those kits not received intact, the Contractor shall assemble the various required items into kits and
maintain the currency of kits by incorporating any changes or updates. Additionally, there may be instances in
which existing kits are required to be inventoried and reassembled into new kits for use in DEPMEDS production.
The Contractor shall obtain a listing of these kits and associated components from NEMSCOM prior to the start of
the DEPMEDS production. The Contractor shall then break down and reassemble the kit(s) as necessary. The
Contractor shall also identify any missing components to the NEMSCOM Operations Directorate via the COR that
would make the remainder of the kit incomplete and unserviceable and shall update the DMLSS and HIMS
databases with the appropriate condition code. Section J, Attachments 10, 11, 13, 19, and 23 identify the current kits
and quantities within DEPMEDS platforms. Additional information on the management of kits is found in TASKS
V and VI.

5.2.10 Technical Library. The Contractor shall assemble and pack technical library documents for all DEPMEDS
equipment as provided and specified by NEMSCOM.

5.2.11 Completed/Filled DEPMEDS Intermediate Packages. The Contractor shall move and stow a completed
DEPMEDS or other end products per the Contractor‟s stow plan approved by NEMSCOM. The Contractor shall
account for each intermediate package (and associated ISO Container/air craft pallet if TASK III is performed)
within DMLSS and HIMS and update the databases with the associated weight and cube of these items.

5.2.12 The Contractor shall develop management data reports (CDRL A00N) to provide status of production
progress.

5.2.13 DEPMEDS DMLSS/HIMS Database Validation and Task Closeout Procedure. The Contractor shall audit
the DEPMEDS, Blocks, or other specified build final assemblage data file to ensure the data is complete and
accurate, and shall correct all inaccuracies (i.e., location field updated, phantom locations deleted, overages and
shortages resolved, pricing data reconciliation and corrections, etc.). The Contractor shall ensure that data placed in
separate database systems match. In addition, the Contractor shall submit completion of assemblages and database
reconciliation to the Quality Assurance Division via the COR for verification and acceptance prior to the closeout of
the overall task. Immediately upon receipt of concurrence and acceptance of the final task product from the Quality
Assurance Division, the Contractor shall submit notification to the COR in writing certifying the completion of the
task and accuracy of the database including a list that identifies all discrepancies, material overages, and/or material
shortages/not available for packing and integration during the production/reconstitution schedule.

5.2.14 Cannibalization of material: In some instances it may be necessary to take material from a produced
DEPMEDS or from another DEPMEDS in which material has been procured and received for future production to
support the build and deployment of a DEPMEDS in a production cycle. The Contractor shall always conduct
analysis of material shortfalls during the production process. If the Contractor identifies a material shortfall that can
be supported by taking material from another DEPMEDS such as those identified above the Contractor can provide
the NEMSCOM Production Officer with a written request to “cannibalize” the material via the COR to support the
ongoing DEPMEDS Production. Upon attainment of written approval, the Contractor shall then cannibalize the
material from the identified DEPMEDS to fill the requirement in the DEPMEDS being produced and perform the
transfer of the material within DMLSS and HIMS and update the databases with new location data, weight and cube,
etc. as necessary. NEMSCOM based upon its own research may also require the Contractor to cannibalize material
and shall provide written authorization via the COR to accomplish this. Under no circumstances is the Contractor to
cannibalize material unless authorized in writing by NEMSCOM. The Contractor shall provide a listing of all
cannibalized material with NSN Part Number, Nomenclature, Quantity, and Unit of Issue and what assemblage and
DEPMEDS the material was cannibalized from and shall provide this to the NEMSCOM Production Department via
the COR upon the Completion of a DEPMEDS production to assist in the documentation and procurement of
replacement material.
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5.2.15 Follow-On DEPMEDS Material Packing/Integration or Shipping. Follow-on material is defined as any
material or equipment that has been received for a DEPMEDS platform after that platform has been officially turned
over and accepted by NEMSCOM following completion of TASK II, III, or both for the given DEPMEDS platform.
The Contractor shall receive follow-on material and equipment and stow by DEPMEDS platform within the
warehouse until receipt of written guidance from NEMSCOM or the Contracting Officer. Note: A late receipt of
material for an on-going build or rebuild is not considered follow-on. An on-going build or rebuild is defined as the
production of a DEPMEDS platform under TASK II, III, or both that has not been turned over and for which a
written acceptance letter has not been provided to the Contractor by NEMSCOM. Material/equipment received late
shall be received and picked, packed, preserved, and crated for inclusion into the DEPMEDS platform being
produced. All appropriate DMLSS and HIMS database updates and transactions shall be completed.


5.3 TASK III – DEPMEDS Platform Stuffing. The Contractor shall establish and implement an effective and
efficient production plan for stuffing intermediate packed government specified DEPMEDS platforms into ISO
containers, TRICON Containers, QUADCON containers, and/or onto 463L aircraft pallets for transport to meet
specified date for delivery to a pre-position site or mission deployment site.

5.3.1 The Contractor shall stuff DEPMEDS platforms when ordered by the Government as part of the Indefinite
Delivery / Indefinite Quantity (ID/IQ) portion of the contract. (See Section J, Attachment 9 for detailed Task Order
pricing and performance time instructions.)

5.3.2 The Contractor shall perform container stuffing, blocking and bracing, weighing, and markings, and apply
actual weight tags, packing slips and transportation labels. The Contractor shall load, stuff, block and brace
DEPMEDS material and equipment into ISO containers/shelters/outfitted containers and document the loading. The
Contractor shall adhere to procedures for the stuffing, blocking, and bracing of the ISO containers, shelters and other
cargo transporters contained in the DEPMEDS Container Marking and Stuffing Plan (Section J, Attachment 8) of
this PWS. ISO containers, shelters, and outfitted containers utilized shall be cleaned in the manner described in
Section C, Paragraph 5.6.1.3.1.

5.3.2.1 The Contractor shall perform 463L aircraft pallet stuffing, wrapping, covering, installation of cargo net
strapping, weighing, marking, and applying packing slips. The Contractor shall account for each intermediate
package, associated ISO Container, and air craft pallet within DMLSS and HIMS and update the databases with the
associated weight and cube of these items.

5.3.3 The Contractors shall prepare and generate required transportation documents according to Section C,
Paragraph 5.4.6.

5.3.4 Platform Stuffing Closeout Procedure. The contractor shall apply the requirements of Section C, Paragraphs
5.2.5.1.1; 5.2.11; and 5.2.13 to the stuffing task as applicable.


5.4 TASK IV - Warehouse Management Services. The Contractor requirements for the Warehouse Management
Services function encompass all actions involved in managing and controlling Government Furnished Property
(GFP) including other services in support of the NEMSCOM mission. The Contractor shall perform Material
Management to include the services under each item noted below:

Receiving / Issuing
Stowing (Storage and Warehousing)
Inventory Control Functions
Redistribution and Disposal of Excess and Non-RFI Material to include Equipment and Containers
Shelf Life Material Management
Transportation Management

5.4.1 Material Management. Contractor shall process all material per its approved Material Management Plan that
includes all Government-Furnished Property (GFP) from receipt-to-stow, issue, physical inventory functions, and
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documentation of transactions, applicable record management, and shipment to NEMSCOM‟s customers (i.e.,
DEPMEDS organizations or other Navy activities). Material Management Plan shall be maintained and all changes
and/or updates shall be submitted to the COR for approval. Material management includes each planning level (i.e.,
production planning, master production schedule, and material requirements).

5.4.1.1 Property Control System (PCS) Plan. The Contractor shall develop and furnish to the NEMSCOM
Government Property Administrator via the COR within sixty (60) days after contract award a Property Control
System (PCS) plan (CDRL A00O) that is consistent with the requirements of applicable FAR Part 45 regulations,
standards, various instructions, and other requirements set forth herein. The property control system shall include:
(1) property control procedures; (2) Application and/or compliance with those procedures; (3) set forth company
standards, techniques and instructions for operational personnel; (4) identification of individuals or components of
the Contractor's organization having specified and delineated functions and authorities for property management; (5)
procedures for receiving material including dated and deteriorative items, storage, issues, sensitive property,
movement, transportation, management of frustrated or misdirected receipts (CDRL A00P); (6) marking/bar coding
property, physical inventories, property in the possession of subcontractors, notification for loss, damage, or
destruction of accountable government property (CDRL A00Q), maintenance program for biomedical and non-
biomedical equipment, (7) the perpetual association of stock material to DEPMEDS assemblages and the associated
inventory of this material as required, and (8); system or technique to locate any item of Government property
within a reasonable period of time, disposition of excess property, records, use of Government Property and contract
close out including plan for wall-to-wall inventory. The Contractor shall establish a program within its property
control plan to identify non-repairable material such as deteriorated, obsolete, damaged, or destroyed items, or items
that are no longer cost effective to repair for disposal. The Contractor shall perform material management processes
of all Government Furnished Property (GFP) concurrently without interruption to the warehousing services or SLEP
operation. Government Furnished Equipment (GFE) shall be inventoried at the end of each Government fiscal year
(30 SEP), (CDRL A00R), and provided to the NEMSCOM Government Property Administrator via the COR within
five (5) days after completion of inventory. An inclusive listing of consumables shall be provided monthly to the
NEMSCOM Government Property Administrator via the COR, (CDRL A00S).

5.4.1.2 Receiving. The Contractor shall receive and process approximately 12,000 new receipts per year of all
types and varying individual quantities of property, predominantly of the type and nature of those discussed within
this solicitation or listed in any Attachments to this solicitation/performance work statement, as well as any items
needed to support NEMSCOM staff operations, from common carriers, local vendors, parcel post, or personnel /
organizations authorized by NEMSCOM per its approved PCS Plan. The Contractor shall attach a copy of the
receipt documentation with the material upon stowage. The number and volume of receipts will vary over a twelve
(12) month period depending on the intensity of the production schedule, changes or mission urgency. The
Contractor shall notify NEMSCOM Supply Department via the COR daily to coordinate any parcel post pickups
delivered directly to NEMSCOM. New receipts are only those specific items added to the inventory which are not
previously included or otherwise accounted for in the inventory database. An item returning from maintenance or
repair, which is coded in the inventory database as such, is not a new receipt. DEPMEDS downloaded items and
items being returned from being temporarily issued or loaned (referred to as turn-ins) are not considered new
receipts.

5.4.1.2.1 The Contractor shall apply bar code label, unique identification (UID), or both provided by NEMSCOM
to maintain total asset visibility.

5.4.1.3 Due-in Database. The Contractor shall report all received items not listed in the “due-in” database via a
letter to the COR within three (3) business days of receipt. (CDRL A00T).

5.4.1.4 Reports. The Contractor shall sign and date the carrier's shipping documents, noting any damage or
shortage, and prepare a Quality Deficiency Report (QDR), SF 368,Supply Discrepancy Report (SDR), SF364, per
SECNAVINST 4355.18A. In addition, a Transportation Discrepancy Report (TDR), DD361, shall be prepared per
NAVSUP P-485, and DTR 4500.9-R-Part II. Reports (CDRL A00U) shall be forwarded within two (2) business
days upon completion to the COR. If no discrepancy or damage is noted, the Contractor shall receive the shipment
by recording the date and time of material arrival, and providing signature of receipt.
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5.4.1.5 The Contractor shall forward copies of the signed receipt documents to NEMSCOM Supply and Quality
Assurance Divisions via the COR on a daily basis (CDRL A00V). The Contractor shall process NEMSCOM staff
operational receipts in DMLSS and contact NEMSCOM Supply Division for material pick up.

5.4.1.6 Tailgate Date. The Contractor shall establish tailgate date upon receipt and process receipt documentation
and stow within 3 business days from tailgate date. The Contractor shall stow material to designated warehouse
location.

5.4.1.7 Medical and Dental Equipment. The Contractor shall receive and inspect for obvious damage medical,
dental, and certain preventive medicine equipment before entering into DMLSS a condition code “M” for the items
and delivering them to the biomedical equipment shop for inspection, testing, maintenance, repair, and calibration
per Section C, Paragraph 5.5 and its subparagraphs.

5.4.1.8 Receipt Surges. The Contractor shall include in its Property Control Plan policies and procedures to manage
short-term high volume incoming new receipts to ensure timely visibility and accountability of receipts within
established performance standards. Contractor shall process issue priority designator 01-08 requisitions within the
times as set forth below:

PRIORTY DESIGNATOR                          PROCESSING TIME
01-03                                       1 HOUR
04-08                                       2 HOURS

5.4.1.9 Hazardous Materials Receipts for Stock. Hazardous materials are labeled per criteria contained in DoD
Publication 6050.5 series and MIL-STD-129N. Inadequate Department of Transportation (DOT) labeling shall not
be grounds for excusing improper storage. Any hazardous material received without proper DOT labeling shall be
identified to the NEMSCOM Supply Division, NEMSCOM Safety/Environmental Program Manager, and COR
immediately. When hazardous material is received, it shall be segregated in special hazardous materials pending
delivery to customer or storage. Hazardous material shall be removed from the receiving floor, cargo ramps,
vehicles, and staged in designated warehouse spaces by close of business the day of receipt. If delivery to the
ultimate destination is not possible at the time, the material shall be temporarily stored in the hazardous material
areas. Personnel handling hazardous material shall comply with the 29 CFR 1910.1200 with regard to appropriate
personnel training and personal protective equipment. Only equipment that is OSHA/manufacturer approved as
spark-enclosed shall be operated within the flammable stores storage area. On identification of any hazardous
material not properly stored or any safety related issue-involving HAZMAT, the Contractor shall immediately
advise the NEMSCOM Command Safety/Environmental Program Manager and COR. See Paragraph 4.2 and
subparagraphs for further details and requirements.

5.4.1.10 Weapons, Ammunition, Explosives. Receipt of weapons; hazardous material labeled as Class A, Class B
or Class C explosives; or ammunitions of any type is totally prohibited. Repair parts and weapons cleaning
materials are packed and pre-positioned with the material of each DEPMEDS. The Contractor shall receive,
inventory, and pack weapons repair parts and weapons cleaning materials.

5.4.1.11 Special Handling Material. The Contractor shall manage and control security coded materials per
NAVSUPINST 4440.146C and all references contained therein, (CDRL A00W). The Contractor shall be
responsible for receipt, storage, and safeguarding of NSN items identified in FEDLOG with security management
codes of “J” (highly pilfer-able). NEMSCOM does not anticipate long-term storage of any controlled substances.
However, in the event of activation or deployment of a DEPMEDS, controlled substances may be required to be
delivered to NEMSCOM and receipted, refrigerated, repackaged, and shipped by the Contractor. Material requiring
special handling per Military Standard Transportation and Movement Procedure (MILSTAMP) and Defense Traffic
Management Regulation shall receive protection, as may be determined necessary by the Government to prevent
loss of cargo and to assure accountability from the time of receipt to final destination. The Contractor shall notify
the COR and NEMSCOM Government Property Administrator upon receipt of any controlled substances.

5.4.2 Stowing (STORAGE AND WAREHOUSING). The Contractor shall provide warehousing and storage
methods for material and equipment that would effectively and efficiently support production, reconstitution SLEP,
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and rapid configuration for missions requiring capability-based DEPMEDS or expeditionary deployment
requirements.

5.4.2.1 The Contractor shall stow newly receipted material or DEPMEDS turn-ins to permanent warehouse
locations.

5.4.2.2 Over Capacity. When in the opinion of the Contractor, the capability-based or item designated location is
reaching its capacity, the Contractor shall give five (5) days advance written notice to the COR including a
recommendation to stow overflow material.

5.4.2.3 Open Storage. The Contractor shall insure all material/equipment subject to damage by unexpected high
winds or inclement weather are covered and tied down securely at all times. Upon receiving notice of an impending
major storm or hurricane, the Contractor shall put all light weighted equipment indoors and inspect all open storage
to ensure tie downs are sufficient to hold should a hurricane actually strike.

5.4.2.4 The Contractor shall develop a “demand management technique (i.e., make-to-stock, assemble-to-order,
etc.) ” or warehouse strategy method for implementation that facilitates local on-site production, storage, and
subsequent selection and containerization of the various DEPMEDS AMAL/ADAL assemblages for rapid
deployment of custom designed DEPMEDS platforms.

5.4.2.5 Movement of stock material into specified DEPMEDS Assemblages. The Contractor shall obtain from the
NEMSCOM Production Officer via the COR the future DEPMEDS which require material available to be identified
and associated to an upcoming DEPMEDS production(s). Note: This process will be continuously implemented as
DEPMEDS are built and new requirements are identified by NEMSCOM. The Contractor shall review material
requirements within the identified DEPMEDS and utilize DMLSS to identify material that is available within the
Inventory Management (IM) Module, Assemblage Management (AM) Module, and Equipment and Technology
Management (E&TM) Module of DMLSS which can fill the requirements identified within the DEPMEDS. The
Contractor shall identify primary NSN or Part Number material and substitute NSN or Part Number material that
can be utilized. The Contractor shall utilize the primary NSN or Part Number to fill the requirement prior to
utilization of the substitute NSN or Part Number. Upon completion of the analysis of material availability the
Contractor shall electronically transfer the applicable material to the identified DEPMEDS in the order of
precedence that shall be obtained from the NEMSCOM Production Officer via the COR. Note: the electronic
transfer of material and equipment into the platforms does not require physical movement of the material. Locations
for all electronically transferred equipment/material shall be input in and updated in the specified DEPMEDS
platform. Upon completion of the electronic transfer of the material to the identified DEPMEDS, the Contractor
shall validate and QC the transfer. Upon completion of the validation, the Contractor shall prepare a completion
letter to the NEMSCOM Production Officer via the COR. Because DMLSS AM currently does not allow single
NSN or location inventories, the Contractor shall develop a process to perform monthly inventories and location
surveys of material and equipment assigned to the DMLSS AM modules not in the build cycle (i.e. not processed
under TASK II or III to build the specified DEPMEDS.) This process shall also be incorporated in the Contractor‟s
property control plan.

5.4.3 Inventory Control Functions. The Contractor shall develop within their Property Control System (PCS) a
physical inventory schedule to perform inventory and location audits of GFP on-hand using those inventory modules
(if available) within the inventory database system and report results of audits/surveys (CDRL A00X) (CDRL
A00Y) to the NEMSCOM Government Property Administrator via the COR.

5.4.3.1 Inventory/location Accuracy Standards. The NEMSCOM on-site inventory consists of a range of
approximately 7000 different line items (i.e. NSN, Part Number, etc.) and a depth of approximately 900,000 total on
hand quantity (in terms of units) at any one time including, but not limited to, any combination of materials noted in
Attachments 10, 11, 12, 13, and 23. The total inventory quantities continually fluctuate depending on download and
production schedules. The Contractor shall maintain an effective inventory/location process that would provide the
Government total asset visibility of material and equipment on-hand. The below inventory accuracy standards shall
be measured by the Contractor and government on a monthly basis. Performance standards set forth below shall be
met by the Contractor monthly:
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Low Dollar Assets (Value less than $1000.00 per item): 95%
High Dollar Assets (Value greater than or equal to $1000.00 per item): 98%
Controlled and Sensitive Material: 100%
Location Surveys: 98%

5.4.3.2 Continuous Inventory. The Contractor shall conduct continuous inventories of material assets to maintain
asset visibility and inventory accuracy. The Contractor shall identify within the Property Control Plan continuous
inventory process and plan to achieve the required results and to ensure that all material is inventoried annually.

5.4.3.3 Pre-adjustment/Causative Research. The Contractor shall perform Pre-adjustment research on all
government furnished material prior to adjusting any inventory record. The Contractor shall perform causative
research for adjustments on all controlled items (classified and sensitive), pilfer-able items with an extended dollar
value greater than $500 and any other material with an extended dollar value greater than $2,500. Results of all
inventory adjustments shall be provided to NEMSCOM Government Property Administrator via the COR no later
than 5 working days after the adjustment (CDRL A00Z). Causative research packages shall be provided to the
NEMSCOM Government Property Administrator via the COR no later than 50 days from the date the adjustment is
posted to the inventory record (CDRL A010). The Contractor shall utilize NAVSUPINST P-723 for guidance
regarding pre-adjustment/causative research. After completion of causative research, the Contractor shall complete
DD Form 200 for all lost, damaged, or destroyed items per NAVSUPINST P-485.

5.4.3.4 Inventory for Sensitive, Controlled, and Pilfer-able Items. The Contractor shall conduct perpetual
inventories for sensitive, controlled, and pilfer-able items according to NAVSUPINST P-723 guidance regarding
“Other Controlled Inventory Items” A 100% inventory shall be performed upon change of custodianship.

5.4.3.5 Inventory Reports. For the inventory process, the Contractor shall provide to the NEMSCOM Property
Management Division via the COR reports (CDRL A10A)describing, tabulating, and depicting:

Monthly report of inventory accuracy (by the 20th of each month);
Monthly report of an inventory location survey (by the 20th of each month);
Cumulative quarterly Physical Inventory Report and Location Survey Report by the 15th calendar day following the
end of quarter; and
Cumulative fiscal year Physical Inventory Report and Location Survey Report within fifteen (15) calendar days
following the end of the fiscal year

5.4.3.6 Re-warehousing or Relocation of Material, Equipment, CESE, and Containers. Some warehouse space,
and storage lots used by NEMSCOM may be subject to reallocation, as a result of storage practices or methods to
meet the NEMSCOM mission, the Contractor may be directed to perform re-warehousing. The Contractor shall
relocate specified quantities of material and equipment between specified locations and make corrections to the
appropriate database within three (3) business days to reflect changes. The number of times re-warehousing effort is
estimated to be performed is 10 times sporadically a year requiring an average relocation of approximately 1000
measurement tons of equipment and supplies per event and approximately 1000 ISO containers/shelters and 700
pieces of CESE per year.

5.4.4 Redistribution and Disposal of Excess and Non-ready-for-Issue (NRFI) Material to include Equipment and
Containers. Minimize excess held, and efficiently dispose of damaged, deteriorated, and obsolete material and
equipment to maximize use of warehouse space.

5.4.4.1 The Contractor shall maintain a program to effectively remove unserviceable material/equipment from
storage and Government identified excess/surplus items that are no longer required for the DEPMEDS program.
Government identified excess/surplus items include those items with a Requirements Objective (RO) value equal to
zero (0) or greater than the allowance.
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5.4.4.2 Excess/Surplus Disposal Process. The Contractor upon identifying material/equipment shall complete the
excess/surplus or disposal process including preparation of transportation documents within the standards set forth
below:

                                                                       Standard
            Number of NSN‟s                                            (In business days)
            10 or Less                                                 2
            11 to 25                                                   3
            26 to 50                                                   5
            51 to 100                                                  7
            Greater than 100                                           10


5.4.4.3 The Contractor shall determine the proper disposal of property per DoD Manual 4160.21-M, the NAVFAC
P-300, NAVMED P-5132, and agreement of the NEMSCOM Government Property Administrator. The following
amounts of property are estimated, but not limited, to be processed for excess:


         Material Type                                            Quantity
         ISO/Outfitted Containers or Shelters                     250 each per year
         CESE (Vehicles and Equipment)                            50 each per DEPMEDS
         General Supplies, Material, and other Equipment          2000 measurement tons per contract year

5.4.4.4 Redistribution of Material/Equipment to Other Government Activities. When directed, the Contractor shall
pick, pack, and issue specified items and quantities from DMLSS and ship to requesting activities. The Contractor
shall document the expenditure, shipment, and load onto appropriate transportation assets. The Contractor shall
prepare supporting documentation for transportation. The Contractor shall utilize qualified drivers, provided per
Paragraph 2.8.10, to transport excess items for disposal to DRMO sites within a 100 mile radius via government
vehicle.

5.4.4.5 Suspense File. The Contractor shall maintain a suspense file of expenditure documents (DD1348-1A or
DD1149) then reconcile expenditure documents in a suspense file (NAVSUP P-485 applies) with signed receipt
documents received from the receiving activity.

5.4.4.6 Un-reconciled Receipt Documents. The Contractor shall contact the receiving activity for un-reconciled
receipt documents after thirty- (30) days of shipment. For CESE and NEMSCOM minor property, signed copies of
DD1348-1A shall be provided to the COR within twenty (20) days of receipt.

5.4.4.7 Controlled Substances. For controlled substances, the Contractor shall notify the NEMSCOM Government
Property Administrator via the COR within one hour of receipt. The Contractor shall maintain custody of the
controlled substances until disposition instructions are provided. The Contractor shall comply with all applicable
Federal, state and local laws and regulations for the handling of controlled substances. Disposal will be arranged,
monitored, and paid for by the Government.

5.4.4.8 Records. The Contractor shall be responsible for creating, maintaining, and disposing of only those
Government required records (CDRL A011) that are specifically cited in this PWS or required by the provisions of a
mandatory directive, instruction, or regulation.

5.4.4.9 Recall Program. The Contractor shall establish a program within its PCS plan to properly handle the
segregation, and disposition of any recalled material and equipment. The Contractor shall prepare, deliver to, or
ship recalled material and equipment from Navy directed maintenance facilities or commercial sources. Outside of
the labor required to perform the associated handling, segregation, documentation, shipment preparation, delivery,
shipment, and other associated efforts, the cost of shipping and transportation will be that of the Government or the
manufacturer. The Contractor shall maintain a DD 1348 or DD 1149 during recall period.
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5.4.5 Shelf Life Material and Block Management. Provide an effective life-cycle management program for shelf-
life material in general inventory or in configured DEPMEDS Augment blocks in Cheatham Annex to respond to
emergent deployments.

5.4.5.1 The Contractor shall develop and maintain an acceptable shelf-life program (CDRL A012) per DoD
4140.27-M to manage DEPMEDS and Augment Block shelf life coded material. The Contractor shall utilize DoD
4160.21M, NAVSUP P-723, NAVSUP P-485, SB 740-94-6, and NEMSCOMINST 4410.1C or current revision at
time of contract award for any amplifying instruction or guidance to assist in managing the program. The Contractor
shall within its shelf life plan have a program to review material monthly to determine and process expired or about
to expire (within 6 months of expiration) shelf life items, recalled items, or material for recycling. Shelf life
material included in, but not limited to, the following list of Block assemblages requires management under this
tasking:


      BLOCK TITLE                                                     NOTE

CHEMICAL BIOLOGICAL RADIOLOGICAL                                    Shelf life material
COLLECTIVE PROTECTION                                               Shelf life material
EXTREME COLD WEATHER                                                Shelf life material
INFANTRY/782 GEAR                                                   Shelf life material
SCIENTIFIC HAZMAT                                                   Shelf life material
SHELF LIFE (Other)                                                  Shelf life material


Section J, Attachment 4 provides a general listing of the shelf life items that require management under this tasking.
Actual items, quantities, and specific items will vary over time as per Section C, Paragraph 2.1.1.

5.4.5.2 The Contractor shall stow and manage configured DEPMEDS augment blocks in designated warehouse
locations to provide easy access to shelf-life material for inspection, testing, and replacement. The Contractor shall
monitor for and identify the expired and “about to expire within six-months” material, and shall manage stock such
that material will be maintained with at least 6 months of shelf life or 75% of the manufacturer‟s shelf life if the
original shelf-life is less than 6 months. After obtaining government concurrence, replace with Government-
purchased material. When directed by the Government, the Contractor shall also pick, pack, pack, preserve, and
crate (PPP&C) and/or stuff into containers or onto 463L pallets and ship the block(s), or portions of, per Section C,
Paragraphs 5.2, 5.3, and subparagraphs.

5.4.5.3 The Contractor shall conduct annual wall to wall physical inventories prior to 1 October each year of all
NEMSCOM shelf life material and provide a copy of the inventory to the Block Manager via the COR within thirty
(30) days of inventory completion.

5.4.5.4 Contractor shall package and ship material upon receipt of notification within twenty (20) working days to
final onboard destination via a Government bill of lading (GBL). Packaging of material shall conform to standard
commercial packaging and be sufficient to prevent damage to the materials prior to receipt at final onboard
destination.

5.4.5.5 Contractor shall utilize DMLSS to track all material receipt, inventory changes, and/or database
modifications in order to maintain inventory database integrity. Allowance changes shall be accomplished in
DMLSS-AM with-in five (5) working days of receiving allowance changes from NEMSCOM. Material no longer
required as a result of allowance changes shall be maintained in the appropriate DMLSS condition code. A list on
displaced material shall be provided to the NEMSCOM Block Manager via the COR for disposition via electronic
mail. Such material shall remain in “displaced” status for sixty (60) days awaiting disposition after which the
material may be transferred to “excess” status.
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5.4.5.6 Contractor shall receive, store, issue, restock material and adjust accountable records within DMLSS-AM.
Throughout the process, maintain quality control information e.g., lot number, expiration date/date of manufacturer,
material extended date, and manufacturer within DMLSS-AM and shall provide copies of material receipts, issues,
adjustments to the NEMSCOM Block Manager via the COR within five (5) working days of material receipt.

5.4.5.7 Contractor shall manage hazardous material per Section C, Paragraph 4.2 and all subparagraphs.


5.4.6 Transportation Management Service. Provide Transportation function services to effectively and efficiently
support DEPMEDS movement objectives and logistics to support mission requirements.

5.4.6.1 The Contractor‟s transportation services shall provide for an effective, fully documented, selection of best
value method of transportation, and timely completion of all Government directed or required shipments to
destinations within the prescribed standards. The number of shipments averages approximately one thousand (1000)
shipments per fiscal year.

5.4.6.2 Transportation Personnel. The Contractor‟s transportation personnel shall be trained per Paragraph 2.9.3.

5.4.6.3 Transportation Coordinators Automated Information for Movement System II (TC-AIMS II). TC-AIMS II
is a mandated DoD system used for joint transportation and deployment management supported by the Joint
Program Management Office (JPMO). The program manages all end item transportation components and troops for
force deployments and execution plans. It burns and utilizes RFID tags for In Transit Visibility/Total Asset
Visibility (ITV/TAV). The data is currently processed through middleware designed by the Command‟s data base
administrator for large deployments. Smaller deployments may require manual data entry.

5.4.6.4 MAGTF Deployment Support System II (MDSS II). MDSS II is a Marine transportation system, which
provides similar functions as TC-AIMS II. This system is used whenever NEMSCOM prepositions an asset on
Maritime Pre-positioned Force (MPF) ships. Currently, NEMSCOM provides data to MDSS II and prints barcode
labels to interface with the system as required.

5.4.6.5 The Contractor shall prepare property for shipping per all parts of DoD Regulation 4500.9-R with special
attention to Part II and references listed therein, in addition to other DoD and NEMSCOM transportation directives
and instructions that may be available. The Contractor shall stage material for shipping in designated holding areas
(e.g., small package, Less Than Truck Load (LTL), Truck Load (TL), DRMO and Material Turn-in to Stores
(MTIS)) for transportation via commercial and/or NEMSCOM (Government furnished) trucks. Subject to
Government approval, the Contractor shall plan, determine transportation mode and method of shipment in
accordance government regulations, directives and instructions, and arrange transportation which will meet
NEMSCOM required delivery schedule from origin to final known destination in CONUS and/or overseas.

5.4.6.6 Hazardous Material Shipment and Transport. The Contractor shall package, mark, label, and prepare
documentation for all shipments per MIL-STD-129N (and all references contained therein) and the provisions of 49
CFR for hazardous materials according to the transport mode. The Contractor shall ensure segregation of hazardous
materials per 49 CFR and 29 CFR regulations. In addition, the Contractor shall include in the transportation package
to the COR, one (1) copy of the Material Safety Data Sheet (MSDS), Hazardous Material (HAZMAT) worksheet,
and a copy of the certification and/or driver‟s license authorizing the driver to transport HAZMAT. A copy of the
MSDS must be placed inside the package and in the outside packing slip of the package. The Contractor shall
prepare the “Shippers Certification for Hazardous Material” for hazardous materials stuffed into containers for
export shipment as required.

5.4.6.7 Documentation and Transportation Labels. The Contractor shall prepare, generate, and apply applicable
Material Expenditure and Shipment documentation to include dangerous cargo manifest (i.e., DD1348-1A, DD1149,
DD1387-2, IMDG, and/or IATA) to ISO containers, CESE, break bulk, and major end items.

5.4.6.8 The Contractor shall measure and weigh material for exact dimensional data, cube and weight. The
Contractor shall annotate this information in the appropriate blocks of supporting document, sign, and date.
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5.4.6.9 The Contractor shall book the shipment in the Electronic Data Information (EDI) system(s), applicable to
the transportation mode and prepare all transportation documents required for the transportation method to move the
freight from NEMSCOM to final destination and coordinate, schedule, and record pick dates and times (generally
between 0800 and 1400 hours) with the carrier to prevent delays of outbound cargo.

5.4.6.10 The Contractor shall establish and maintain the following files and records: (CDRL A020):

Truck Log (Incoming and Outgoing)
Receipt Log
Small Package Log
Receipt and Advance Commercial Bill of Lading (CBL)/Government Bill of Lading (GBL) Files
Commercial Bill of Lading Files (shipped)
Carrier Performance Files
Small Package document file

5.4.6.11 Demurrage and Detention. The Contractor shall maintain files and records of detention, demurrage, and
carrier performance information per DoD Regulation 4500.9-R-Part II and submit the information to the
NEMSCOM Transportation Officer via the COR with each shipment. The Contractor shall load/off-load commercial
carriers within the required time frame specified in Surface Deployment Distribution Command (SDDC) freight
traffic rules to avoid demurrage or detention charges. The Contractor shall be responsible for maintaining accurate
records for truck arrival, completion of loading/offloading and departure time. If a demurrage or detention occurs
and is charged by the carrier to the Government, the Contractor shall notify the COR. During the life of this contract
any charges attributed to the Contractor will be paid by the Government but will be deducted from the Contractor‟s
next invoice an amount equal to the charge incurred by the Government. Demurrage or detention charges caused by
the Government will not be charged to the Contractor.


5.5 TASK V - Medical, Dental, and Analytical Equipment Repair, Maintenance, and Calibration.
Medical, Dental, and Analytical equipment (i.e. biomedical equipment) is of critical importance to the readiness of
the NEMSCOM Program. This includes equipment and associated material used to provide an advanced combat
casualty patient care in the field such as life saving / life support equipment, test equipment, laboratory equipment,
X-Ray units, CT Scanners, blood refrigerators, centrifuges, and other equipment. Biomedical equipment requiring
cyclic preventive maintenance is identified with a Commodity Type Code of Q in the DMLSS system to include
Radiographic/Fluoroscopic (R/F) X-Ray units, CT Scanners, Operating Room light fixtures, and Oxygen
Generators. Section J, Attachments 10, 11, 12, 13, 14, 15, and 23 identify the approximate biomedical equipment
and quantities within DEPMEDS platforms.

5.5.1 Biomedical Staff. The Contractor‟s biomedical personnel, provided as per Paragraph 2.8 and subparagraphs,
shall be the only personnel that the Contractor allows to perform the inspection, testing, maintenance, repair, and
calibration requirements of this task.

5.5.2 At the time of receipt of biomedical equipment, either as a result of a download or procurement of new
equipment, the Contractor shall perform a receipt inspection, acceptance inspection, and acceptance testing on each
piece of equipment. The Contractor shall stamp a visible receipt date on the box/container.

5.5.3 Receipt Inspection. The Contractor shall perform a receipt inspection within 2 business days of turnover from
the Contractor receiving shop to the Biomedical Repair shop. The receipt inspection shall ensure all accessories,
repair parts kits, consumables, and technical manuals of the specific unit of biomedical equipment were received and
identify whether the equipment matches the equipment requirement specified in the design. Agents such as batteries
that are easily removed or unplugged (i.e. alkaline type batteries) and which tend to corrode, leak, or spill
shall be removed and packed separately (i.e. packed with the unit but not in the unit). However, ROM/board
level batteries that allow settings, parameters, or both to be saved and hard wired batteries shall not be
disconnected or removed.
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5.5.4 Acceptance Inspection. Acceptance inspection, testing, and maintenance shall be conducted in strict
accordance with manufacturer‟s literature, NAVMED P-5132, American Advancement of Medical Instrumentation
(AAMI), DMLSS checklists, and the applicable BUMED/NEMSCOM directives. The process shall also include
performance of NEMSCOM design driven equipment changes such as installing and removing biomedical
equipment into and from shelters or outfitted containers. Acceptance inspection, testing, and maintenance for
biomedical equipment will fall into either the new receipt (receipt of equipment from a procurement action) category
or the download (receipt of equipment from the efforts associated with TASK I of the PWS) category.

5.5.4.1 New Receipts. The Contractor shall complete the acceptance inspection, testing, maintenance, quality
control process on the new receipt and submit the completed item to the Government within ten (10) working days.
All equipment maintenance actions shall be entered in DMLSS. The Contractor shall document all operational
checks and maintenance performed, and ensure it is annotated in the DMLSS system and the Equipment
Maintenance Record. Documentation shall be packed with the equipment, and shall have a copy provided for
placement in the designated Build‟s Equipment Library and a copy provided to NEMSCOM Biomedical QA Team
for verification before equipment packaging.

5.5.4.2 The Contractor shall record all model numbers, serial numbers, lot numbers, Defense Logistics Agency
(DLA) numbers, manufacture names and cage codes, and expiration dates in DMLSS. (Note: Some equipment such
as defibrillators and x-ray machines have two or more “sub components” with serial numbers.) If the UID label is
missing, a new one shall be created and applied.

5.5.4.3 The Contractor shall coordinate with the Government to schedule and arrange for biomedical equipment
requiring manufacturer‟s inspection and acceptance actions with the manufacturer and agents.

5.5.4.4 Download. The Contractor shall complete the acceptance inspection, testing, maintenance, quality control
process on the downloaded equipment and submit the completed item to the Government within thirty (30) working
days after the completion of the download. The Contractor shall follow all acceptance inspection, testing, and
maintenance requirement for this equipment set forth in Section C Paragraph 5.4 and 5.5 and subparagraphs of this
PWS.

5.5.5 Test Equipment. Government Furnished Equipment is segregated into two categories, that of Government
Furnished Test Equipment (test equipment for use by the Contractor during daily performance of operations) and
DEPMEDS Test Equipment (equipment to be incorporated into the DEPMEDS platform for use by maintenance
activities in the field).

5.5.5.1 Government Furnished Test Equipment. The Contractor shall maintain the calibration of all GFE and shall
establish and document a schedule for calibration services. The Contractor shall notify the Government one month
in advance of expiring calibration in situations where calibration at approved laboratories off site is required. Upon
notification from the Government, the Contractor shall prepare for shipment and ship the assets requiring offsite
calibration. Shipping and calibration costs for offsite calibrations will be at Government expense. The Contractor
shall maintain calibration certificates on site which are traceable to a recognized national or international standard. A
listing of Government Furnished Test Equipment is provided in Section J, Attachment 2. Calibration dates of
pertinent equipment effective May 2009 are shown in Section J, Attachment 29.

 5.5.5.2 The Contractor shall provide a list of test equipment, literature, standards, and peripherals not available
from the shop inventory to support new equipment requirements to the NEMSCOM Biomedical Technician. The
Contractor shall request Government Furnished Equipment through the NEMSCOM Government Property
Administrator, via the COR. Inspections shall be compliant with the manufacturer‟s literature. Test procedures
requiring the introduction of fluids and chemicals shall be modified or excluded from testing. The Government will
provide a list of exclusions and modifications upon contract award. This listing is subject to change due to
technological advancements and equipment changes. The Contractor will submit in writing to the COR, any
recommended changes to this list.

5.5.5.3 The Contractor shall identify to the NEMSCOM Government Property Administrator GFE which is obsolete
and/or non-repairable.
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5.5.5.4 DEPMEDS Test Equipment. The Contractor shall maintain and calibrate all equipment that has a valid
requirement in an existing production design one time only in preparation for PPP&C processing under TASK II
with the exception of FDPMU material identified in Attachment 14 which will be maintained and calibrated as
required at the maintenance service intervals identified in the attachment. This attachment will be subject to change
per Section C, Paragraph 2.1.1. The Contractor shall use approved laboratories for the calibration of test equipment
utilized in the performance of the work. The Contractor shall maintain a copy of the calibration certificate on file in
the biomedical repair shop and shall ensure the calibration certificate is traceable to a recognized national or
international standard with each piece of test equipment.

5.5.6 Biomedical Equipment Maintenance. The Contractor shall develop and submit a Maintenance/Surveillance
plan on maintenance significant items and a Biomedical Equipment Quality Control Plan to the NEMSCOM Quality
Assurance Division via the COR 30 days after contract award and award of each option. (CDRL A018)

5.5.6.1 The Contractor shall properly preserve the equipment (i.e. method 50, 40, 30 etc.) per NAVSUPPUB 502,
NAVSUPPUB 503 and NAVSUPUB 442 for all biomedical equipment which has been accepted by the Government
prior to packing or stowing.

5.5.6.2 Work Orders and Maintenance History. All equipment maintenance actions shall be entered in DMLSS
Equipment and Technology Management (E&TM) Module. The Contractor shall open a work order in DMLSS
E&TM within one (1) working day of receipt of the item and close the work order at the time of completion. Work
orders shall be updated daily to maintain an accurate status on the unit. Two maintenance history jackets shall be
maintained. The original work order shall be filed in the NEMSCOM Technical Library and a second in the
maintenance history jacket to be kept with the equipment. When DEPMEDS are downloaded, all previous work
orders shall be verified on file in the NEMSCOM Technical Library and shall be added if not present. The
requirements of this section include maintenance history jackets for equipment installed in shelters or outfitted
containers.

5.5.6.3 Equipment accessory packs of consumables (i.e. electrocardiogram (EKG) paper, tubings, disposable EKG
leads, etc.) designed for the initial operation and set-up of the unit shall not be used for operational testing of the unit
Materials for operational testing of the medical equipment will be available and maintained in the biomedical repair
shop as Government furnished material.

5.5.6.4 The Contractor shall perform or obtain purity testing services for each oxygen generator serviced and
annotate test results in DMLSS.

5.5.6.5 The Contractor shall maintain Material Safety Data Sheets (MSDS) for all hazardous items identified in the
authorized use list (AUL) that is used in the Biomedical Repair Program. A Radiation Health Monitoring Program
to include dosimetry requirements, shall be maintained per the Federal, state, and local requirements.

5.5.6.6 Monthly Preventative Maintenance and Calibration Schedule. The Contractor shall submit a monthly
preventive maintenance and calibration schedule for biomedical equipment in inventory (CDRL A019) to the
NEMSCOM Quality Assurance Division via the COR for approval. The schedule must meet the requirements of and
be in compliance with manufacturer‟s literature, NAVMED P-5132, American Advancement of Medical
Instrumentation (AAMI), DMLSS checklists, and the applicable BUMED/NEMSCOM directives with the
exception of service intervals as follows. All equipment that has a valid requirement in an existing DEPMEDS
production design shall have maintenance performed one time only and prior to placing it into a DEPMEDS
platform under TASK II with the exception that FDPMU material identified in Attachment 14 shall be maintained
and calibrated in the service intervals identified within the attachment. This attachment will be subject to change per
Section C, Paragraph 2.1.1.

5.5.6.7 Excess Biomedical Equipment. The Contractor shall process all excess biomedical equipment for
redistribution per NAVMED P-5132 and per Section C, Paragraph 5.4.4.
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5.5.7 Technical Library. The Contractor shall assemble, maintain, and catalogue equipment manuals in the
Technical Library at the biomedical repair facility for all equipment controlled by NEMSCOM. The Contractor shall
perform a semi-annual inventory of manuals. The library shall include all service, technical, and operator equipment
manuals, applicable professional books, and military, industry, manufacturer bulletins, references, and maintenance
history jackets. The results of the inventory shall be submitted to the Biomedical Quality Assurance Division via
the COR within ten (10) business days of request. (CDRL A016) An electronic and hard copy of the technical
library inclusive of all biomedical equipment assigned to the DEPMEDS, shall be included in each DEPMEDS
build which will be reviewed prior to the completion of TASK II.

5.5.7.1 The Contractor shall maintain an electronic library in HIMS and maintain hard copies at NEMSCOM of all
equipment utilized within the biomedical shop and DEPMEDS by platform.

5.5.8 Biomedical and Scientific Equipment Repair. Repairs include, but are not limited to, overhauls, rebuilds,
rehabilitations; replacement of components, assemblies, and subassemblies; machining and welding. All repairs
shall be performed per manufacturer maintenance service manuals or technical manuals/specifications as applicable.

5.5.9 Repair Parts. The Contractor shall maintain a bench stock of high use common repair parts. Anticipated
bench stock repair parts and repair parts identified for repairs shall be requested through the COR for approval with
a justification attached. Upon Government approval, the Contractor shall submit a New Issuance Request (NIR) and
NEMSCOM will procure and provide as Government Furnished Material.

5.5.9.1 The Contractor shall maintain the inventory accuracy, integrity, and accountability of all Government
Furnished Property and Government Furnished Material for the biomedical repair shop.

5.5.9.2 Repair Part Kits. As an ongoing initiative, the Contractor shall identify any high failure parts and
consumables utilized in the repair and maintenance of biomedical equipment to the COR for NEMSCOM use in the
development of repair parts kits for biomedical equipment.

5.5.10 Non-Repairable Biomedical Equipment. The Contractor shall be responsible for identifying equipment and
making recommendations to government for disposition if repair is not possible using a Non-Conformance Report
(NCR) via the COR. (CDRL A017) In the event that a determination/recommendation for disposal is made by the
government, then the Contractor shall segregate the NRFI equipment from the general population and prepare all
required documentation per the NAVMED P-5132 and FAR Subpart 45.6 and submit to the NEMSCOM
Government Property Administrator for proper disposal.

5.5.11 Biomedical Deliverables. The following reports and plans specific to biomedical equipment and approved
that shall be submitted by the Contractor for approval via the COR:

Medical Equipment Quality Surveillance Request. The Contractor shall prepare and submit a Medical Equipment
Quality Surveillance Inspection Request. Provided with submission of medical equipment to the Biomedical
Quality Assurance Staff. (CDRL A013)

Non-Ready-For-Issue (NRFI) Equipment Status Report. Due by COB every other Friday of the month or as
requested by the COR. (CDRL A014)

Weekly Workload Report. A report of scheduled and unscheduled work orders accomplished and open work order
status, to include repair parts order status, shall be submitted to COR on Monday prior to noon (1200L) for the
previous week. This report will include any significant maintenance or repair issues. (CDRL A015)

Technical Library. As identified in Paragraph 5.5.8 (CDRL A016)

Non-Repairable Biomedical Equipment. As identified in Paragraph 5.5.10. (CDRL A017)

Biomedical Equipment Maintenance. As defined in Paragraph 5.5.6. (CDRL A018)
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Monthly Preventive Maintenance Schedule. As defined in Paragraph 5.5.6.6. (CDRL A019)


5.6 TASK VI - Civil Engineering Equipment Management, Inspection, Maintenance, Repair, and Certification
Services. The Contractor shall implement and sustain a program to manage, clean, operate, test, inspect, inventory,
update, maintain or coordinate maintenance, repair or coordinate repair, and certify the NEMSCOM Containers,
Shelters, CESE, CEEI, and/or Advanced Base Functional Component (ABFC) tool kits (Collectively known as Civil
Engineering Equipment) as described and clarified in the following subparagraphs.

5.6.1 Container Management, Inspection, Repair, and Certification Services. The Contractor shall manage the
NEMSCOM Container and Shelter inventory located at CAX to include the inventory management, maintenance,
inspection, repair and certification of all NEMSCOM ISO Containers and Shelters. The below tasks for containers
and shelters are in addition to all tasks previously identified in Section C, Paragraph 5.0 and subparagraphs of the
Performance work statement.

5.6.1.1 Background. NEMSCOM is required to maintain containers and shelters in ready status for worldwide
deployment in DEPMEDS. The containers and shelters are located at Cheatham Annex (CAX), stored on Military
Pre-positioned ships, in prepositioned warehouses around the world, or with deployed DEPMEDS. NEMSCOM
will receive at CAX all types of containers and shelters from normal rotation of DEPMEDS, replacement, new
receipts, and from return of special builds. This scope of work includes the maintenance and repair of all installed
equipment in the Containers and Shelters except the items identified as medical equipment managed under TASK V.
The Government will provide the USN numbers per DoD Regulation 4500.9-R-1. Any required changes or
conversions of USN identification numbers shall be requested and obtained in writing from the NEMSCOM
Transportation Officer or Assistant.

5.6.1.2 Management and Administration.

5.6.1.2.1 Allowable Downtime Standards. Downtime for each Container and Shelter is as per the following
specifications:

Three (3) business days tailgate or completion of container download (TASK I) to entry in DMLSS.
Thirty (30) calendar days from tailgate to complete Freight container inspections.
Sixty (60) calendar days from tailgate to complete outfitted container and shelter inspections
Ninety (90) calendar days from inspection to ready for issue (“A”) condition less the CSC Certification.

5.6.1.2.1.1 Temporary Downtime Suspensions. When the Contractor experiences a delay in material receipt that
will cause the individual unit downtime of a particular unit to exceed the allowable, the Contractor may petition the
Contracting Officer Representative for a temporary suspension of downtime accumulation for that unit. Written
requests shall include a copy of the NIR, expected delivery date, and information demonstrating the lack of required
material is beyond the Contractor‟s control. The Contractor shall notify the Contracting Officer Representative
immediately upon receipt of the material and provide written documentation showing date and time of receipt.

5.6.1.2.1.2 Equipment Repair Order (ERO) NAVFAC 11200/41. The Contractor shall generate ERO‟s as shown in
Section J, Attachment 7 for all work performed. The Contractor shall maintain commercial ERO‟s for any work
covered by warranties, recalls and other maintenance activities.

5.6.1.2.1.3 Container and Shelter Repairs and Alterations. Repairs and alterations include, but are not limited to,
overhauls, complete paintings, rebuilds, rehabilitations; replacement or installation of new components, assemblies,
and subassemblies; machining and welding. All repairs shall be performed per manufacturer maintenance service
manuals or technical manuals/specifications as applicable and shall comply with all current CSC Certification
requirements.

5.6.1.2.2 Records and Reports. The Contractor shall maintain Container and Shelter Inspection, Maintenance and
Certification records per MIL-HDBK-138B and the DOD4500.9R and any applicable Department of the Navy
instructions. The Contractor will use both DMLSS and HIMS for Container and Shelter Management. See DMLSS
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Code Section J, Attachment 5 for the listing of the data elements to be entered into each system. Additional records
required in both hard copy and soft copy include, but are not limited to, the following:

Equipment Maintenance History Jacket
Container and Shelter Technical library
Equipment LTI Log
Equipment ERO Log
Annual Container Inventory Report forwarded to Transportation Officer via the COR on or before 1 Sep each year
(CDRL A021)

5.6.1.2.2.1 History Jackets. The Contractor shall maintain a hard and soft copy equipment maintenance jacket for
each Container and Shelter filed by USN number. The following items will be maintained in the History Jacket:

Shipping receipt documents (DD 250)
DoD Property Record (DD 1342)
Copies of all LTI‟s
Copies of all ERO‟s
Maintenance History Summary Sheet

Accurate hard and soft copies must accompany each piece of CEEI at all times.

5.6.1.2.2.2 Technical Library. The Contractor shall assemble, maintain, and catalogue Container, Shelter and
installed equipment manuals in the container repair facility for all equipment in the DEPMEDS builds and shall
perform a semi-annual inventory of manuals. The library shall include all service, technical, and operators‟
equipment manuals, applicable professional books, and military, industry, manufacturer bulletins and references.
The results of the inventory shall be submitted to the Civil Engineering Equipment manager via the COR within ten
(10) business days of request. A copy of the technical library for each piece of equipment assigned to the
DEPMEDS, shall be included in each DEPMEDS build which will be reviewed prior to the completion of TASK II.
The Contractor shall maintain an electronic library in HIMS and maintain hard copies of all equipment utilized
within the Container and Shelter maintenance shop and DEPMEDS.

5.6.1.2.2.3 Weekly Reports and Production Meetings. The Contractor shall meet with the Government weekly and
review the following reports to establish future priorities and work schedule. (CDRL A022)

Weekly LTI Log summary
Weekly ERO Log summary

5.6.1.2.3 Fleet Size. Section J, Attachment 16 lists all containers and shelters worldwide currently held by
NEMSCOM. The size of the fleet at CAX and specific container and shelter pieces included may vary as
DEPMEDS are deployed and retrograded, as new containers and shelters are received and as excess is transferred.
For planning purposes, the container and shelter quantity listed in Section J, Attachment 16 may require processing
under Task VI to include the possibility of maintenance and repair processing as identified at least one time during
the course of a 5-year period. Each item of equipment pending removal from the fleet, and its designated collateral
replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for
service (e.g., equipment installation, marking, and record establishment).

5.6.1.2.4 Container Handling. All ISO freight containers shall be protected from unnecessary damage and
deterioration. Container interiors shall be protected from the elements to preclude unnecessary deterioration of wood
or steel floors. Container doors/ramps shall not be left open except during packing/unpacking, maintenance,
inspection and other necessary operations. Containers shall not be subjected to unnecessary undercarriage damage
and deterioration through improper placement and/or storage. The Contractor shall ensure proper MHE is used for
container movement operations. Forklift trucks may be used to move containers possessing pockets specifically
built for this purpose. Under no circumstance shall an ISO freight container be moved before all doors and/or ramps
are closed and secured.
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5.6.1.3 Inventory Management, Inspection, Maintenance, Repair, and Certification. The Contractor shall perform
inventory management, inspection, maintenance, repair, and certification of all containers and shelters. This includes
all the collateral and installed equipment in the shelters and outfitted containers. Installed biomedical equipment
shall be processed as per Task V. The Contractor shall provide all labor and supervision required to perform tasks.
Section J, Attachment 16 lists the current worldwide inventory of all NEMSCOM Containers and Shelters for
planning purposes.

5.6.1.3.1 Download/Receipt Services. The Contractor shall perform download service identified in TASK I, Data
validation and update, cleaning, Pre-inspection and segregation of containers and shelters. The tailgate date is
established when the download of the applicable container or shelter is complete. The Contractor shall perform data
validation and update DMLSS and HIMS. DMLSS Code Section J, Attachment 5 identifies the data elements to be
verified and updated. Contractor shall perform cleaning, pre-Inspection, and segregation as required. The
Contractor shall be accountable for the stowage and inventory accountability of retrograde containers from the time
they arrive at CAX.

5.6.1.3.2 DEPMEDS PPP&C. The Contractor shall perform all maintenance, repairs and certification to shelters and
outfitted containers to meet production schedules established in 5.2.3 TASK II. See Paragraph 5.6.1.3.3 for ISO
Container certification timing requirements. Shelter and outfitted container certification and maintenance, repair
and configuration updates shall be performed.

5.6.1.3.3 DEPMEDS Stuffing. The Contractor shall provide the required containers and shelters to meet the stuffing
schedule TASK III. ISO Containers will be certified no more than 30 days prior to the start of their stuffing. The
Contractor shall mark and label all containers and shelters per Section J, Attachment 8 or the NEMSCOM QP-08, as
directed by the applicable task order, and ensure the ISO required labels are complete and legible. Shipping
container, shelter and outfitted container certifications and maintenance, repair and configuration updates shall be
performed.

5.6.1.3.4 Warehouse Management. The Contractor shall provide warehouse management service as identified in
TASK IV to include data verification and Receipt/Pre-Inspection. Contractor shall perform data validation and
update DMLSS and HIMS. DMLSS Code Section J, Attachment 5 identifies the data elements to be verified and
updated. All Containers and Shelters will be assigned to the Container Maintenance Activity Code in DMLSS.
Cleaning and pre-inspections performed as required.

5.6.1.3.5 Storage and Warehousing. The Contractor shall provide storage and warehousing services as identified in
TASK IV to include management of the NEMSCOM container hardstand with segregation of containers and shelter.
The Contractor shall request in writing from the COR approval to use containers for the storage of inventory
material. The Contractor shall update HIMS daily to reflect the locations of every NEMSCOM container at CAX.
The Contractor shall segregate all containers received from a DEPMEDS retrograde TASK I as needed to support
the anticipated priority downloads. The Contractor shall segregate all completed containers from TASK III by
DEPMEDS platform with sub-segregation by module, height and weigh of the containers and shelters. The
Contractor shall maintain accountability of DEPMEDS containers and shelters stored at CAX unlit they deploy.
The Contractor shall segregate all containers and shelters not obligated to a DEPMEDS by NSN/Type with a sub-
segregation: Pending Inspection, Pending Maintenance, Ready for Issue Pending Certification, Certified and
Pending Transfer. Section J Attachment 1 shows the current layout of the NEMSCOM container hardstand.

5.6.1.3.6 Inventory Control. The Contractor shall provide inventory control services as identified in TASK IV to
include rewarehousing of containers and shelters. The Contractor shall rewarehouse and stow containers and shelters
as they process through the inspection, maintenance and certification processes. The Contractor shall rewarehouse
the containers and shelters as needed to maintain the segregations requirements of Paragraph 5.6.1.3.5.

5.6.1.3.7 Redistribution and Disposal. The Contractor shall prepare and transfer excess or obsolete containers and
shelters to the designated DRMO facility or other activities per TASK IV. Designated DRMO facility or other
activity limited to a 150 mile radius of Naval Weapons Station Yorktown Cheatham Annex. Transfer occurs when
directed by the COR. The transfer document number shall be entered into HIMS. The Contractor will remove all
USN and DEPMEDS marking from the container or shelter to include the USN and the CSC certification sticker.
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The Contractor shall contact the receiving activity for un-reconciled receipt documents after thirty- (30) days of
shipment. Signed completed copies of DD1348-1A shall be provided to the Civil Engineering Equipment Manger
via the COR within twenty (20) days of receipt. A hard copy Maintenance History Jacket will be transferred with
the Container or Shelter and the DMLSS and electronic Maintenance History Jacket will be archived for a period of
3 years after disposition.

5.6.1.3.8 Support Services. The Contractor shall clean and wash containers and shelters as specified and/or
scheduled. Cleaning includes pressure washing all exterior surfaces, removal of all trash and packing material,
sweeping of interior and the removal of all previous shipping, packing and inventory control labeling. Outfitted
containers and shelter shall be mopped to remove all grime.

Completion of Download (TASK I)
Completion of maintenance and repair
Prior to Certification and Stuffing (TASK III)

5.6.1.3.9 Inspection and Certification. The Contractor shall perform a pre-inspection of all containers and shelters
at the completion of a download and on all new receipts. The pre-inspection will include an inventory of all
outfitted container and shelter collateral equipment inventory and an operation test. The Contractor shall perform
CSC Certification prior to stuffing. The Contractor shall provide all labor and supervision to provide Container and
Shelter Inspection and Certification Services at NEMSCOM. The Contractor shall perform a pre-inspection on all
containers and shelters in preparation for certification using a DA Form 2404 to document container inspection.
Container Inspection Checklists, such as those found in Appendix A of MIL-HDBK-138B, may be used as an aid in
the inspection process. The pre-inspection shall identify all deficiencies needing to be corrected before the
applicable container or shelter can be certified. The Contractor shall install government provided document
protectors on all containers and shelters. The Contractor shall install government provided RFID holders. The
Contractor will install grease fittings on door hinges and replace all damaged or missing grease fittings. The
Contractor shall maintain copies of all inspection records in the equipment history file. The Contractor shall clean
and store shipping containers determined ready for certification per 5.6.1.3.3 and 5.6.1.3.4. The Contractor shall
update the DMLSS and HIMS condition code. The Contractor shall prepare an ERO listing all deficiencies with the
corrective action and an estimate for material costs, labor hours, and performance time and submitted to the Civil
Engineering Equipment Department via the COR for approval to proceed or disposition instructions for all shipping
container that are determined not ready for certification.

5.6.1.3.9.1 Collateral Equipment Operational Test. The Contractor shall operationally test all installed equipment
and inventory the collateral equipment in Outfitted Containers and shelters. Outfitted Containers and Shelters shall
receive an operational test and inventory of collateral equipment. The inspection and operational test guides for the
various types of containers and shelters are as specified by manufacturer‟s and NEMSCOM publications. The
Contractor shall prepare an ERO to document all items inspected, tested and inventoried. Copies will be filed in the
history jacket The Contractor shall clean and store outfitted containers and shelter determined ready for
certification per 5.6.1.3.3 and 5.6.1.3.4. The Contractor shall determine the shipping containers to be assigned to
DEPMEDS platforms. The government will obligate outfitted containers and shelters to the DEPMEDS. The
Contractor shall prepare an ERO listing all deficiencies with the corrective action and an estimate for material costs,
labor hours, and performance time and submit to the Civil Engineering Equipment Department via the COR for
approval to proceed or disposition instructions for all outfitted containers and shelters that are determined not ready
for certification.

5.6.1.3.9.2 CSC Certification. The Contractor shall certify all Containers and Shelters per the MILHDBK 138
using the DA2404 Form. The Contractor shall certify the containers and shelters based on the production schedule.
The Contractor shall reinspect the applicable container or shelter to be certified, and if no defects are found, the
container or shelter shall be re-certified for use by applying a DD Form 2282, Re-inspection Decal Convention For
Safe Container, affixed to the CSC data plate per MIL-HDBK-138B. Containers and Shelters CSC certification
shall be completed within 30 days to the stuffing (TASK III). The Container history jacket and DMLSS/HIMS
condition code shall be updated.
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5.6.1.3.9.3 Repacking. The Contractor shall repack all items unpacked for inventory and maintenance. The
Contractor shall drain all water and fluids used during the operation test. This includes installing low point drains to
insure the outfitted containers and shelter will not be damaged by water freezing in the pipes during storage and
transport. The Contractor shall secure all lose material and collateral equipment in the containers and shelter to
prevent shipping damage. The Contractor shall secure all doors, drawers, shelving and all other items that can swing
or slide causing shipping damage.

5.6.1.3.10 Maintenance, Repair, and Alterations. The Contractor shall maintain, repair and alter Containers and
Shelters to keep them in fully operational condition. The Contractor shall maintain and repair the Containers and
Shelters based on manufacturer‟s recommendations and NEMSCOM direction. The Contractor shall use the ERO to
document all needed maintenance action. The ERO with a material cost, labor hours, and performance time
estimate will be forward to the Civil Engineering Equipment Department via the COR for approval prior to any
maintenance action been taken. Complete maintenance must be accepted by the government prior to changing the
container or shelter condition code to ready for issue. The Contractor will clean and stage containers and shelters
per 5.6.1.3.3 and 5.6.1.3.4. when repairs are accepted. The Contractor shall manage the overall maintenance effort
to ensure equipment downtime does not exceed the allowable downtime standards. See section 5.6.1.2.1 for
allowable downtimes. In the event actual downtime exceeds the allowable downtime standards during any given
month, the Contractor's invoice may be adjusted using the procedures provided in the deductions for excessive
downtime clause. The Contractor shall use parts and materials that are equal to or exceed original manufacturers‟
parts and materials. No used parts are to be used to repair Containers and Shelters unless approved by the COR.

5.6.1.3.11 Current Inventory. The Contractor shall inventory all NEMSCOM containers and shelters at CAX within
60 days of contract execution and update DMLSS and HIMS databases. The Contractor shall inspect and repair all
containers and shelters required for future DEPMEDS productions (TASK II) and shall complete all inspections and
identified repairs before the start of the production per paragraphs 5.6.1.3.9, 5.6.1.3.10, and subparagraphs.
Containers and shelters identified by the Civil Engineering Equipment Department for transfer and disposition will
only be inventoried.

5.6.2 Civil Engineering Support Equipment (CESE) Management Services. The Contractor shall manage, operate,
and stow Civil Engineering Support Equipment (CESE) located at Navy Expeditionary Medical Support Command
(NEMSCOM) Cheatham Annex, Naval Weapons Station Yorktown, Virginia and manage the records and reports
for all CESE assigned to the NEMSCOM program.

5.6.2.1 Background. NEMSCOM is required to maintain CESE in a ready status for worldwide deployment in
DEPMEDS. The CESE is located at Cheatham Annex (CAX), stored on Military Pre-positioned ships, in
prepositioned warehouses around the world, or in deployed DEPMEDS. NEMSCOM will receive at Cheatham
Annex all types of CESE from normal rotation of DEPMEDS, replacement, new receipts, and from return of special
builds. This task pertains to all CESE on hand at CAX, assets returning from pre-positioned sites, and new receipts.

5.6.2.2 Management and Administration.

5.6.2.2.1 Allowable Time Standards. Time standards for CESE is as per the following specifications:

One (1) business days from tailgate for transfer to maintenance activity for processing.
Three (3) business days from tailgate for input into DMLSS and HIMS documentation.
Forty eight (48) hours upon official notification from the COR to staging CESE for deployment or transfer to
Maintenance Activity.

5.6.2.2.2 Records and Reports. The Contractor shall maintain CESE records in hard copy, soft copy, and database.
Database entries in both DMLSS and HIMS are required for all NEMSCOM CESE assets, at CAX and all other
remote locations. Additional records required in both hard copy and soft copy include, but are not limited to, the
following:

Equipment Maintenance History Jacket
Equipment Transfer LOG
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CESE Technical Library

5.6.2.2.2.1 History Jackets. The Contractor shall maintain a hard and soft copy equipment maintenance jacket for
each unit of CESE filed by ECC/USN number. The following items shall be maintained in the History Jacket:

Shipping receipt documents (DD 250)
DoD Property Record (DD 1342), Government generated
Copies of all ERO‟s (NAVFAC 11200/41), maintenance activity generated
Maintenance History Summary Sheet

History Jacket files shall be maintained on a shared drive and shall include a separate folder for each ECC/USN.
Folders will be assigned by the Government. Accurate hard and soft copies of the History Jacket shall accompany
each piece of CESE when deployed or pre-positioned with a DEPMEDS.

5.6.2.2.2.2 Technical Library. The Contractor shall assemble, maintain, and catalogue CESE and installed
equipment manuals in the Civil Engineering Equipment shop for all equipment in the DEPMEDS builds and shall
perform an annual inventory of manuals. The library shall include all service, technical, and operators‟ equipment
manuals, applicable professional books, and military, industry, manufacturer bulletins and references. The results of
the inventory shall be submitted to the Civil Engineering Equipment manager via the COR within ten (10) business
days of request. A copy of the technical library for each piece of equipment assigned to the DEPMEDS, shall be
included in each DEPMEDS build which will be reviewed prior to the completion of TASK II. The Contractor shall
maintain an electronic library in HIMS and maintain hard copies of all equipment utilized within the Civil
Engineering Equipment maintenance shop and DEPMEDS.

5.6.2.2.2.3 Weekly Reports and Production Meeting. The Contractor shall meet with the Government weekly and
review the maintenance schedule for the transfer of CESE to and from other maintenance activities. Government
will furnish completed maintenance reports and copies of ERO‟s to the Contractor to file in the History Jackets. The
Government will assign associated CESE to DEPMEDS platform(s) at such meeting(s).

5.6.2.2.3 Fleet size. Section J, Attachment 17 lists all CESE worldwide currently held by NESCOM. The size of
the fleet at CAX and specific CESE pieces included may vary as DEPMEDS are deployed and retrograded, as new
CESE is received, and as excess is transferred. The number of pieces at CAX will average to about 700 pieces but
could surge to 1000 pieces.

5.6.2.3 Support Services, Inventory, and Routine Preservation. The Contractor shall perform support services,
inventory, and routine preservation of CESE. The Contractor shall provide all labor and supervision, necessary to
provide CESE Management Services at NEMSCOM. Section J, Attachment 17 lists the inventory to be maintained.

5.6.2.3.1 Support Services. The Contractor shall provide CESE support services to ensure that the service
requirements are met. Support services include washing, receiving, and disposition of CESE.

5.6.2.3.1.1 Washing. The Contractor shall clean and wash CESE as specified. Cleaning includes pressure washing
all exterior surfaces and removing all trash and debris from equipment interiors. Cleaning and washing shall be
performed prior to storage in the warehouse, at the completion of maintenance, and while staging CESE for
deployment with a DEPMEDS. Washing is to be performed at the designated wash rack area. All previous shipping
and inventory control labeling shall be removed during cleaning.

5.6.2.3.1.2 Receiving. The Contractor shall receive CESE from DEPMEDS retrogrades, new receipts, and from
existing inventory at CAX. Contractor will wash, fuel, update records, and stow CESE upon receipt of CESE from
staging area. The Contractor shall provide all labor and supervision necessary to receive CESE from commercial
deliveries and DEPMEDS retrogrades. Receipt Inspection at receipt Staging area will be within the confines of
CAX.

5.6.2.3.1.3 Disposition. The Contractor will prepare and transfer excess or obsolete CESE to the designated DRMO
facility or other activities according to designated DRMO or activity procedures per TASK IV. The Contractor shall
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contact the receiving activity for un-reconciled receipt documents after thirty (30) days of shipment. Signed
completed copies of DD1348-1A shall be provided to the Civil Engineering Equipment Manger via the COR within
twenty (20) days of receipt. An electronic copy Maintenance History Jacket will be transferred with the CESE and
the DMLSS and electronic Maintenance History Jacket will be archived for a period of 3 years after disposition.

5.6.2.3.1.4 DEPMEDS Deployment Preparation. The Contractor shall prepare CESE for shipment via air or surface
and stage CESE in an area designated by the Government. Preparation includes shrink wrapping, mobile loading
and securing the mobile loads. Staging area is limited to the confines of CAX. Government will provide a
minimum of 48 hours notice for staging and will provide direction on what items will be shrink wrapped and a
mobile load plan. The current EMF250 design has approximately fifty (50) pieces per platform that will be wrapped
and mobile loaded. Shrink wrapped items shall be relabeled with USN, length, width, height, weight, and
DEPMEDS number on two adjacent sides on either the front or back end. Packing Slip, Transportation and
Shipping labels shall be attached to the inside the passenger side windshield. On equipment without windshields,
shipping documentation shall be attached to a flat panel toward the front passenger side of the vehicle.

5.6.2.3.2 Inventory Management. The Contractor shall be responsible for the inventory and accountability of all
CESE assets located at CAX per TASK IV unless otherwise specified below. Inventory control includes database,
equipment, and warehouse management. The Contractor shall be account for the inventory management of CESE
from the date it arrives at CAX from a retrograde or new receipt until it departs CAX for transfer or DEEPMED
deployment.

5.6.2.3.2.1 Database Management. The inventory and accountability of CESE will be maintained in DMLSS,
HIMS, and any other Department of the Navy mandated inventory and accountability system. CESE will be
received and loaded in DMLSS within three (3) business days of receipt (Download or New Receipt) and, as a
minimum, the following data elements will be loaded in DMLSS and HIMS: ECC, USN, Manufacturer, Model,
Serial Number, and Acquisition cost. All CESE will be assigned to the CESE Maintenance Activity Code in
DMLSS. NEMSCOM CESE that is currently held in platforms or in inventory at CAX will be reviewed within 180
days of contract execution and the above data elements will be updated or loaded as needed in DMLSS. Material
will be placed in DMLSS Condition Code “J” upon receipt and placed in UIC 68610 Assembly Hold pending
inspection, maintenance, and assignment to a platform. The Contractor shall update to DMLSS Condition Code per
government directed status. Condition Codes are listed in Section J, Attachment 5.

5.6.2.3.2.2 Equipment Management. Contractor shall attach Government Furnished Property (GFP) data plates and
UID plates to all CESE per the NEMSCOM marking instructions. During the receipt process copies of the various
receipt documents to include the DD250 will be loaded on the history jacket

5.6.2.3.2.3 Warehouse Management. The Contractor shall obligate the CESE by ECC/USN to future platform, as
specified by the Government, and stow the items with other CESE obligated to the same platform (Platform Base
Stowage) based on DMLSS ORG ID. The Contractor shall store and maintain the items in the obligated platform
(DMLSS ORG ID) until directed by the government to prepare for DEPMEDS deployment, alternated obligation, or
disposition instructions are provided.

5.6.2.3.3 Preservation. The Contractor shall preserve CESE to keep in operational condition. The Contractor shall
preserve all CESE stored on CAX:

Fuel level will be at ¾ Tank for all prime movers
All battery disconnect switches, if equipped, shall be shut off. Otherwise, negative battery terminals shall be
disconnected and taped.
Tire pressure shall be maintained at manufacturer recommended pressure
All doors and windows shall be closed

5.6.3 Civil Engineering End Item (CEEI) Repair and Maintenance Services. The Contractor shall manage, operate,
maintain, alter, and repair civil engineering end items (CEEI) located at Navy Expeditionary Medical Support
Command (NEMSCOM) Cheatham Annex, Naval Weapons Station Yorktown, Virginia.
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5.6.3.1 Background. NEMSCOM is required to maintain CEEI in a ready status for worldwide deployment in
DEPMEDS. The CEEI is located at Cheatham Annex (CAX), stored on Military Pre-positioned ships, in
prepositioned warehouses around the world, or in deployed DEPMEDS. NEMSCOM will receive at Cheatham
Annex all types of CEEI from normal rotation of DEPMEDS, replacement, new receipts, and from return of special
builds. This scope of work pertains to all CEEI on hand at Cheatham Annex, assets returning from pre-positioned
sites and new receipts.

5.6.3.2 Management and Administration.

5.6.3.2.1 General Maintenance and Repair Requirements.

5.6.3.2.1.1 Allowable Downtime Standards. Downtime for CEEI is as per the following specifications:

Three (3) business days tailgate to entry in DMLSS and HIMS.
Thirty (30) calendar days from tailgate to complete inventory inspection and submittal of New Issuance Requests.
Sixty (60) calendar days from receipt of material to ready for issue (“A”) condition.

5.6.3.2.1.1.1 Temporary Downtime Suspensions. When the Contractor experiences a delay in material receipt that
will cause the individual unit downtime of a particular unit to exceed the allowable, the Contractor may petition the
Contracting Officer for a temporary suspension of downtime accumulation for that unit. Written requests shall
include a copy of a purchase order showing the Government material order date and expected delivery date, and
information demonstrating the lack of required material is beyond the Contractor‟s control. Downtime suspensions
will not be approved if the material in question should have been stocked in adequate quantities to meet expected
demand or was not coordinated soon enough with the Government to allow order with adequate vendor lead times.
If granted, suspension of downtime accumulation will only cover the period from the date/time the Contractor‟s
written request was provided to the Contracting Officer to the date/time the material is received. The Contractor
shall notify the Contracting Officer immediately upon receipt of the material and provide written documentation
showing date and time of receipt.

5.6.3.2.1.2 Equipment Repair Orders (ERO‟s) NAVFAC 11200/41. The Contractor shall generate ERO‟s as shown
in Section J, Attachment 7 for all work performed. The Contractor shall maintain commercial ERO‟s for any work
covered by warranties and recalls.

5.6.3.2.1.3 CEEI Repairs. Repairs include, but are not limited to, overhauls, paintings, rebuilds, rehabilitations;
replacement of components, assemblies, and subassemblies; machining and welding. All repairs shall be performed
per manufacturer maintenance service manuals or technical manuals/specifications as applicable.

5.6.3.2.2 Records and Reports. The Contractor shall maintain CEEI records in DMLSS EM section. Additional
records required in both hard copy and soft copy include, but are not limited to, the following:

Equipment Maintenance History Jacket
CEEI Technical Library
Equipment LTI Log
Equipment ERO Log

History Jacket files shall be maintained on a shared drive and shall include a separate folder for each Equipment
Control Number (ECN). Folders will be assigned by the Government. Accurate hard and soft copies of the History
Jacket shall accompany each piece of CEEI when deployed or pre-positioned with a DEPMEDS.

5.6.3.2.2.1 History Jackets. The Contractor shall maintain a hard and soft copy equipment maintenance jacket for
each unit of CEEI filed by Equipment Control Number. The following items will be maintained in the History
Jacket:

Shipping receipt documents (DD 250)
DoD Property Record (DD 1342)
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Copies of all LTI‟s
Copies of all ERO‟s
Maintenance History Summary Sheet

Accurate hard and soft copies must accompany each piece of CEEI at all times.

5.6.3.2.2.2 Technical Library. The Contractor shall assemble, maintain, and catalogue for all CEEI and installed
equipment manuals in the Civil Engineering Equipment shop for all equipment in the DEPMEDS builds and shall
perform an annual inventory of manuals. The library shall include all service, technical, and operators‟ equipment
manuals, applicable professional books, and military, industry, manufacturer bulletins and references. The results of
the inventory shall be submitted per TASK IV. A copy of the technical library for each piece of equipment assigned
to the DEPMEDS shall be included in each DEPMEDS build which will be reviewed prior to the completion of
TASK II. The Contractor shall maintain an electronic library in HIMS and maintain hard copies of all equipment
utilized within the Civil Engineering Equipment maintenance shop and DEPMEDS.

5.6.3.2.2.3. Weekly Reports and Production Meeting. The Contractor shall meet with the Government weekly and
review the following reports to establish future priorities and work schedule. (CDRL A023)

Weekly LTI Log summary
Weekly ERO Log summary

The government will assign associated CEEI to platform at such meeting.

5.6.3.2.3 Fleet Size. Section J, Attachment 18 lists all CEEI worldwide currently held by NEMSCOM. The size of
the fleet at CAX and specific CEEI pieces included may vary as DEPMEDS are deployed and retrograded, as new
CEEI is received and as excess is transferred. For planning purposes, the CEEI quantity listed in Section J,
Attachment 18 will require processing under Task VI to include the possibility of repair processing as identified at
least one time during the course of a 5-year period.

5.6.3.3 Support Services, Inventory, Inspections, Routine Maintenance, and Repair. The Contractor shall perform
support services, inventory, inspections, routine maintenance, and repair of CEEI. The Contractor shall provide all
labor, supervision, and transportation necessary to provide CEEI Services at NEMSCOM. Section J, Attachment 18
lists the current applicable inventory for planning purposes.

5.6.3.3.1 Support Services. The Contractor shall provide CEEI support services to ensure that the service
requirements are met. Support services include washing and disposition of CEEI.

5.6.3.3.1.2 Washing. The Contractor shall clean and wash CEEI as specified and/or scheduled. Cleaning includes
washing all exterior surfaces. Cleaning and washing shall be performed when Limited Technical Inspections
(LTI‟s) are performed.

5.6.3.3.1.3 Disposition. The Contractor will prepare and transfer excess or obsolete CEEI to the designated DRMO
facility or other activities. Designated DRMO facility or other activity limited to a 150 mile radius of Naval
Weapons Station Yorktown Cheatham Annex. Transfer occurs when directed by the COR. A hard copy
Maintenance History Jacket will be transferred with the CEEI and the DMLSS and electronic Maintenance History
Jacket will be archived for a period of 3 years after disposition.

5.6.3.3.2 Inventory Management. The Contractor shall be responsible for the inventory and accountability of all
CEEI assets located at Naval Weapons Station Yorktown, Cheatham Annex and items that are transferred off station
for maintenance. Inventory control includes database, equipment, and warehouse management.

5.6.3.3.2.1 Database Management. The inventory and accountability of CEEI shall be maintained in DMLSS,
HIMS, and/or any other DOD/DON mandated inventory and accountability system. CEEI shall be received and
loaded in DMLSS and HIMS within three (3) business days of receipt (Download or New Receipt) and, as a
minimum, the following data elements shall be loaded in DMLSS and HIMS: Equipment Control Number, NSN,
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Manufacture, Model, Serial Number, appropriate Condition Code, and Acquisition cost. All CEEI shall be assigned
to the CEEI Maintenance Activity Code in DMLSS until the Government assigns to a platform. For CEEI that
require an external power source the voltage, amp/watts, cycles and phase information will also be loaded into
DMLSS and HIMS. The type unit characteristics (TUCHA) data (Length, Width, Height and Weight) for each item
shall also be entered in DMLSS and HIMS. NEMSCOM CEEI that is currently held in platforms or in inventory at
CAX will be reviewed within 180 days of contract execution and the above data elements will be updated or loaded
as needed in DMLSS and HIMS. Material shall be placed in DMLSS Condition Code “J” upon receipt and placed
in UIC 68610 Assembly Hold pending inspection, maintenance, and assignment to a platform. The Contractor will
update to DMLSS Condition Code “A” after the government confirms completion of maintenance through
acceptance on the ERO. The Contractor shall assign the CEEI to future platform when notified by the Government.

5.6.3.3.2.2 Warehouse Management. When directed by the government, The Contractor will obligate the CEEI by
Equipment Control Number to future platform (DMLSS ORG ID) and stow the items with other items obligated to
the platform (Platform Base Stowage). The Contractor will store and maintain the items in the obligated platform
(DMLSS ORG ID) until directed by the government to pack the material or until alternated obligation or disposition
instructions are provided.

5.6.3.3.3 Inspection and Maintenance. The Contractor shall inspect, maintain, repair and alter CEEI to keep in fully
operational condition. CEEI shall be maintained and repaired based on manufacturer‟s recommendations and
NEMSCOM Instructions. The Contractor shall perform a Limited Technical Inspection LTI on all CEEI received at
NEMSCOM to include new receipts and retrograded equipment. The Contractor shall maintain, repair and alter
CEEI as authorized by the CEEI Manager via the COR. The Contractor shall manage the overall maintenance effort
to ensure equipment downtime does not exceed the allowable downtime standards. Major overhaul or depot level
maintenance will be determined by the NEMSCOM CEEI Manager and may be performed by the Contractor or sent
to outside activities.

5.6.3.3.3.1 Limited Technical Inspections (LTI). The Contractor shall perform LTI on all CEEI required for future
DEPMEDS productions (TASK II) and shall complete all inspections and identified repairs before the start of the
production. The LTI shall include a Collateral Equipment Inventory and Functional/Operational Test (LTI) on CEEI
listed in Section J, Attachment 18 per manufacturers‟ and NEMSCOM specifications. Prepare history jacket,
property record clean equipment; install parts/equipment shipped with equipment; service all fluid levels; and apply
appropriate markings as required. The Contractor will enter or update the DMLSS and HIMS database. LTI‟s will
be documented on a NAVFAC 11200/41 Equipment Repair Order (ERO) and list all items inspected and tested.
The Contractor shall forward copies of the ERO LTI with any noted requirements for repairs, including an estimate
for material costs, labor hours, and performance time, to the NEMSCOM CEEI Manager via the COR for
evaluation. After review the CEEI manager will coordinate or authorize the repair actions or provide disposition for
each CEEI. CEEI in ready for issue condition at the completion of the LTI will be obligated to a DEPMEDS
platform per Paragraph 5.6.3.3.2.3.

5.6.3.3.3.2 Maintenance Repair and Alteration. The Contractor shall maintain, repair, and alter CEEI as directed by
the government. The contractor shall only perform the maintenance and repair authorized on the ERO form The
Contractor shall use parts and materials that are equal to or exceed original manufacturers‟ parts and materials. No
used parts are to be used to repair CEEI unless approved by the COR CEEI in ready for issue condition at the
completion of the maintenance will be obligated to a DEPMEDS platform per 5.6.3.3.2.3.

5.6.3.3.3.3 Pre-packaging Inspection. When directed to pack CEEI in a platform, the Contractor will perform a
visual inspection for storage damage or deterioration. Items with damage or deterioration will receive an LTI that
will be forwarded to the NEMSCOM CEEI Manager. The CEEI Manager will authorize the repairs or identify a
replacement asset for the platform.

5.6.4 Advance Base Facilities Component (ABFC) Tool Kits and Assembly Management. The Contractor shall
manage, maintain, alter the configuration, and repair the tool kits and ABFC assemblies in a ready for issue (RFI)
condition.
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5.6.4.1 Background. ABFC tool kits and assemblies are primarily engineering support kits used in DEPMEDS to
assemble, maintain, and provide the basic base operation support. Navy Facilities Expeditionary Logistic Center
(NFELC) controls the design and configuration of most of the kits used in DEPMEDS. Items within each kit are
subject to pilferage and inventory integrity of each kit must be maintained. Kits may be small and packed in one box
or require several boxes or containers. Medical equipment, kits, supplies, and MOD 97/MOD 98 parts kits are not
covered by this section of the contract.

5.6.4.2 Management and Administration.

5.6.4.2.1 Allowable Time Standards. Time standards are as per the following specifications:

Three (3) business days tailgate to entry in DMLSS.
Ten (10) business days from tailgate to complete inventory and submittal of New Issuance Requests.
Thirty (30) business days from material receipt to ready for issue (“A”) condition.

5.6.4.2.2 Number and Types of Kits. Most kits are designated by a 5 digit number that starts with an “8”. The
NAVFAC ABFC View website (https://abfcview.navfac.navy.mil) lists the contents of each kit. Section J,
Attachment 19 lists the various ABFC kits used in the DEPMEDS. Each complete kit shall be counted as a single
unit, not as the sum of its component tools and equipment.


5.6.4.2.3 ABFC Tool Kit Repairs. Repairs include, but are not limited to, overhauls, paintings, rebuilds,
rehabilitations; replacement of missing or obsolete components, piece parts, and subassemblies; machining and
welding. All repairs shall be performed per manufacturer maintenance service manuals or technical
manuals/specifications as applicable.

5.6.4.2.3 Records and Reports. The Contractor shall maintain historical inventory records on each kit and submit a
monthly kit summary status report for all NEMSCOM kits to the Contracting Officer. (CDRL A024)

5.6.4.2.3.1 Kit Inventories. The DMLSS Equipment Control Number shall be used as the serial number to track and
manage all kits. The Contractor shall maintain a soft and hard copy of the Inventory History File for each of the
kits.

5.6.4.3 Inventory control, configuration update, and maintenance.. The Contractor shall perform inventory control,
configuration update, and maintenance of all kits. The Contractor shall provide all labor and supervision necessary
to maintain the NEMSCOM kits.

5.6.4.3.1 Inventory Control. The Contractor shall be responsible for inventory and accountability of all kits located
at Cheatham Annex. The Contractor shall follow all specifications set forth in TASK IV unless otherwise specified
below. Inventory control includes receipt, database and records updates, stowage, pilferage control, preparation for
packing, and final disposition of excess or obsolete kits.

5.6.4.3.1.1 Receipt Inspection. The Contractor shall receive kits from download, new receipts, and current
inventory. The Contractor shall perform an initial inventory to determine condition of components, verify the kit is
complete and the kit is updated to current TOA. Receipt Inspection will insure all power tools are operational,
batteries are charged, and operational, hydraulic components function and do not leak and all components are clean
and not deteriorated. The inventory of on hand items shall be verified against the appropriate ABFC or NEMSCOM
kit listing to ensure they are complete and conform to current allowance requirements.

5.6.4.3.1.1.1 Configuration Updates. The Contractor shall update all kits to the current configuration during the
receipt inspection. The NAVFAC ABFC view website shall be used to update ABFC kit configurations and
NEMSCOM Designed kits shall be verified using HIMS. Kit updates that exceed 10% of the kit replacement cost
shall we forwarded to the COR for configuration change approval. Kits approved for update or with an update cost
less than 10% of replacement cost, the Contractor shall process the New Issuance Requests through DMLSS, for the
replacement items which will be purchased by the Government. Contractor shall receive replacement items and
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update kits to an RFI “A” condition code, upon completion, NEMSCOM via the COR will provide the Contractor
with direction for DMLSS ORG ID assignment.

5.6.4.3.1.2 Database and Records. The Contractor shall use DMLSS to track the location status and assignment of
each kit. A separate electronic file shall be used to track the kit component inventory and maintenance history of
each kit and shall be visible to the Government. The Contractor shall attach a copy of the inventory of the kit to the
outside of each kit box(es). In the case of multiple boxes, the boxes shall be marked (number) of (total) with the
lead box having the complete inventory and each individual box having its own inventory attached. DMLSS shall
be used to assign the kit Equipment Control Number and track the location, assignment, NSN, appropriate condition
code and the seal numbers on the box(es) of each kit. All tool kits shall be assigned to the ABFC kits Maintenance
activity code in DMLSS. Inventory History files shall be maintained on a shared drive and shall include a separate
folder for each Equipment Control Number. A copy of each kit inventory shall be maintained in each Equipment
Control Number folder along with historical data of updates. Folders will be assigned by the Government.

5.6.4.3.1.3 Stowage. The Contractor shall store complete RFI kits with other kits obligated to the DMLSS ORG ID
in a platform-based stowage. Kits pending maintenance or update shall be stored separate from RFI kits and shall in
such a manor as to ensure the component items are not pilfered.

5.6.4.3.1.4 Pilferage Control. The Contractor shall ensure that the kits are not subject to pilferage. Anytime a kit is
not being worked, the kit box or boxes will have a seal so as to ensure that the kit was not tampered with. All kits
that show evidence of tampering will be re-inventoried. The Contractor shall submit New Issuance Requests for the
replacement of all missing items.

5.6.4.3.1.5 Preparation for Packing. The Contractor, when directed by the Government, shall prepare the kits
identified by an Equipment Control Number for packing (per TASK II). Prior to packing the tamper seal will be
verified. Kits that show evidence of tampering will be re-inventoried and the Contractor shall submit New Issuance
Requests for the replacement of any missing components.

5.6.4.3.1.6 Disposition. The Contractor, when directed by the Government, shall prepare and transfer excess or
obsolete kits to the designated DRMO facility or other activities per TASK IV. A copy of the Inventory History File
will be transferred with the Kit and electronic Inventory History File will be archived for a period of 3 years after
disposition.

5.6.4.3.2 Stock Inventory. The Contractor shall perform receipt inventory of all kits at NEMSCOM within 60
calendar days of contract execution. The inventory will be per Section 5.6.4.3.1.1.

5.6.5 General Requirements for Civil Engineering Equipment.

5.6.5.1 Staffing. The Contractor‟s civil engineering equipment lead technician and CEEI/shelter mechanics,
provided as per Paragraph 2.8 and subparagraphs, shall be the only personnel that the Contractor allows to perform
the maintenance and repair requirements of Task VI. Additionally, the Contractor‟s equipment operators, provided
as per Paragraph 2.8 and subparagraphs, shall be the only personnel that the Contractor allows to operate CESE with
licensing requirements that exceed a standard driver‟s license.

5.6.5.2 Repair Parts. The Contractor shall maintain a bench stock of high use common repair parts. Anticipated
bench stock repair parts and repair parts identified for repairs shall be requested through the COR for approval with
a justification attached. Upon Government approval, the Contractor shall submit a New Issuance Request (NIR) and
NEMSCOM will procure and provide as Government Furnished Material.

5.6.5.2.1 The Contractor shall maintain the inventory accuracy, integrity, and accountability of all Government
Furnished Property and Government Furnished Material for TASK VI repairs.

5.6.5.2.2 Repair Part Kits. As an ongoing initiative, the Contractor shall identify any high failure parts and
consumables utilized in the repair and maintenance of shelters, containers, and CEEI to the COR for NEMSCOM
use in the development of repair parts kits for shelters, containers, and CEEI.
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5.7 TASK VII – Painting and Preservation of Containers and Shelters. The Contractor shall implement and sustain
a program to paint properly prepared containers and shelters to correct for and prevent damage from corrosion. This
painting shall occur offsite at a location of the Contractor‟s choosing within a 100 mile radius of CAX.

5.7.1 Surface Preparation. All steel components, both inside and out, shall be abrasively blasted to near white Steel
Structure Painting Council (SSPC) –10. Equivalent chemical cleaning may be proposed. Cleaned surface shall be
free from oil, grease, dirt, mill scale, rust, corrosive products, oxides, paint or other foreign matter before the primer
is applied.

5.7.2 Protective Coating Specifications. Primer and topcoat used shall contain no lead or other heavy metals, as
stated in the issue in effect of 40 Code of Federal Regulations (CFR) part 261.24 Table 1.

5.7.3 Warranty. In every case, the paint manufacturer‟s suggested system of application shall be followed. The
paint guarantee shall be for all faults affecting more than 10 percent of the painted surface inside and outside each
container.

5.7.4 Primer. Primer shall be a zinc-rich epoxy applied to all metal surfaces of the container. The minimum dry-
film thickness shall be in accordance with the paint manufacture‟s recommendations. Color of the primer must be in
a contrasting color to the topcoat, and to the substrate steel in order to check easily for inadequate paint coverage,
which is known as “paint holidays”.

5.7.5 Topcoat. Topcoat for exterior shall be an acrylic latex compatible with the primer. The minimum dry-film
thickness shall be in accordance with the paint manufacture‟s recommendations. Color shall be Gray Beige, Color
Chip Number 33303 of FED-STD-595. Container interior topcoat shall be a United States Food and Drug
Administration polyimide epoxy paint, the color shall be White, Color Chip Number 27875 of FED-STD-595. The
interior MIL thickness will be the same as the Primer and Topcoat

5.7.6 Understructure. All steel understructure parts shall be top-coated with a Coal Tar Epoxy or equivalent applied
a minimum dry thickness of 10 MILS.

5.7.7 Marking and other Non-Structural Requirements. Each container shall be coded, identified and marked in
accordance with ISO 6346, including Country, Size and Type Code (US 20G1). The maximum gross and tare
weights, (in pounds and kilograms) shall be displayed on each container as required by ISO 6346. In addition the
Owners Code serial number and check digit will be placed vertically on the inside of the containers doors. The
National Stock Number and nomenclature shall be displayed with 1 ½ “ markings on all four side of the bottom rail
with the side rail markings near the doors. All container markings shall be of cast vinyl film and of contrasting color
to the finish. In every case, the manufacturer‟s suggested system of application shall be followed.

5.7.8 Data Plates. All manufacturer‟s data plates, wood treatment plates, custom data plates, and CSC safety plates
shall be removed prior to painting. Damaged plated will be replaced with new stainless steel plates and in
accordance with ISO 6359. Data plates shall be securely fastened to the container in there original locations or in
accordance with MILHDBK-0138 with tamper resistant TIR closed mandrill rivets. Holes for fasteners must be
primed or caulked prior to application of fasteners. The top and side edges of the plates shall be caulked after
installation to prevent electrolysis and water ingress. The lower edge of the plate will not be caulked. Caulk shall be
urethane or chloroprene.

5.7.9 ID/IQ Preparation of Proposals. Only upon request of the Contracting Officer, the Contractor shall prepare and
submit within 2 business days a proposal with the following information, as a minimum:

Itemized breakout for each paint job listing time and material costs and overall total painting cost.
Completion date.
References to the appropriate manufacturer‟s publications.
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There is no guarantee that a proposal will be requested, and receipt of the Contractor‟s cost proposal does not
guarantee issuance of work. Issuance of a Task Order from the Contracting Officer is the formal notice required to
proceed with the proposed work.




(End of Summary of Changes)

								
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