acadcab February 21_ 2005

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					                                                                             2004-2005 No. 9


                                        ACADEMIC CABINET
                                       Monday, February 21, 2005

Present:
Alfred Guillaume, Academic Affairs
Linda Fritschner, Academic Affairs
Leda Hall, Public and Environmental Affairs
Paul Joray, General Studies
Tom Miller, Arts
Paul Newcomb, Social Work
Nancy Plennert, Academic Affairs
Mary Jo Regan-Kubinski, Nursing and Health Professions
Michele Russo, Library
Asghar Sabbaghi, Business and Economics
Salina Shrofel, Graduate Programs and Sponsored Research
Dave Vollrath, Academic Senate
Lynn Williams, Liberal Arts and Sciences
Absent:
David Freitas, Education
Paul Mishler, Labor Studies
Guest:
Pat Ames, Information Technology

Information Technology (IT) Updates (Pat Ames):
        Pat mentioned that the basic classroom technology upgrades would be accomplished by the end of
this month. Some fine tuning will still be needed. Please let Pat know if faculty experience “glitches” in
their use of the technology.
        Information Technology will pick up all of the data port charges for the existing computer labs
with the exception of those for computer science and for information technology. Lynn Williams and Pat
will talk about the computer science lab sometime after this meeting.
        UCET is interviewing for the Instructional Technology Specialist. Pat hopes that this person will
work with the Director of Extended Learning Services to move IU South Bend forward in terms of
distance education.
        Pat also announced that she was purchasing lap top computers for each member of the Academic
Cabinet excluding the two Associate Vice Chancellors. These will be medium grade lap tops with
standard specifications. The deans and directors office would be responsible for the lap tops and
responsible for their repair if this would be necessary. The lap tops would be replaced on regular life
cycle. Similarly, Pat is looking for portable projectors so that faculty, deans, and directors could use them
for campus presentations. The damage, if any, for these projectors would be borne by the individual unit.
Pat told the Academic Cabinet members that the lamps for the projectors were expensive. Their life cycle
is approximately 700 to 1000 kilowatt hours.
        Pat also mentioned that IT is being charged $25,000 to cover e-mail. The fees for Oncourse and
Onestart vary.

Stage Technician and Associated Costs (Tom Miller):
       The position of stage technician which was non-exempt was re-classified as exempt. Thus,
overtime must be paid at the rate of time and a half. Comp. time must also be reimbursed. This re-
classification of employees has also affected IT. At any rate, Tom wanted to alert the Academic Cabinet
members that there may be associated costs with the re-classification.

Friday Classes (Leda Hall):
        Leda spoke about some of the problems of moving toward Friday classes for smaller units such as
SPEA where there are very few multiple section courses and thus no fall back for faculty when classes do
not meet the minimum enrollment standards. Generally, the units have scheduled additional Friday
classes beginning fall term 2005. Everyone agreed that IU South Bend needed to maintain a common
time (a block of time) for faculty governance. This time need not be set for Friday.

Long Term Lecturers (Linda Fritschner):
        Draft statement from the Academic Cabinet Retreat:
        “A lecturer who has been appointed for 14 or more semesters as a non-visiting lecturer at
IUSB and who has not been promoted to Senior Lecturer will receive a 3-year appointment. The
review for subsequent 3-year appointments will occur in the 2nd year. The 2nd year review will
result in a decision to renew the appointment for another 3 years or a decision to terminate at the
end of the 3rd year. If the decision is made to reappoint for another 3 years, then the start date for
the new 3-year appointment will be the beginning of the 3rd year of the current appointment.”

        The Non-Tenure Track Policy Committee provided the following feedback to the draft of the long
term lecturer policy from the Academic Cabinet:
1. The draft policy states that the long term lecturer policy would go into effect after 14 or more semesters
of service. The committee wonders: why not make this go into effect after TEN SEMESTERS or 5 years.
 After all, isn’t it true that, if a lecturer has been appointed and re-appointed for 5 years worth of service,
we surely know if that person is doing good work and is worthy of a long-term contract?

2. The committee wondered: if a lecturer is worthy of a long-term contract, why make it only a 3 year
contract? Why not make it a 5 year contract? Wouldn’t such a longer contract be of more benefit to long-
term lecturers and show more recognition of their good work?

3. Concerning the first line of the draft policy, where it says one must have been appointed as “a non-
visiting lecturer” for a certain length of time before one can have this policy go into effect: isn’t it true
that at IUSB it has happened, and happened more than once, that a lecturer has been appointed and re-
appointed as a “visiting lecturer” for up to 4 consecutive years? Under the current language of the draft
below, none of those years would count. Wouldn’t it be better to have the following language in line 1:
“…as a non-visiting or visiting lecturer at IUSB…?”

4. Question concerning process: Is this policy meant to apply to all colleges/divisions/schools/units at
IUSB? Is this something that must go through the academic senate, and be passed through the senate?

5. Assuming we create this long-term lecturer policy, isn’t it also important then, that we make sure that
there remains a distinction between long-term lecturers and those who are promoted to senior lecturers?
Shouldn’t it be university policy that those who are promoted to senior lecturer must receive some kind of
salary increase?

6. The line concerning reappointment starting with the words: “…the new three-year appointment will be
the BEGINNING (caps. Are the committees) of the 3rd year of the current appointment…” Does not this
really amount to two years for one who is being reappointed? No one disagreed with the idea of doing the
reassessment in the second year, because it gives them a year for planning if not reappointed. However,
why not change the capitalized word “BEGINNING” to “end”? Thus it would now read: “…the new
three year reappointment will begin at the end of the current three year period…”

         In response to the questions posed by the Non-Tenure Track Faculty Committee, Linda will report
to the NTTFC that the policy for long term lecturers proposed by the Academic Cabinet parallels the
reappointment procedures for tenure track faculty. Tenure track faculty are evaluated after a number of
years of service. Those faculty with tenure track appointments do not have visiting appointments counted
in their years towards tenure. The three year contract is to distinguish the long term lecturer from those
lecturers promoted to senior lecturer who are then appointed for five years. The wording for long term
lecturer is such that should the lecturer not be reappointed, the person has one additional year. This too
parallels the case of the tenure track faculty member who, if not awarded tenure, has one additional year
on their contract. The policy of the long term lecturers would apply to all academic units. Long term
lecturers will be distinguished from senior lecturers. Those lecturers promoted to senior lecturer will
receive an additional $1,000 in their base pay the year of their promotion. (This increase in base pay was
approved by the Academic Cabinet at its February 2, 2004, meeting.) David Vollrath will check to see if
the draft policy for lecturers (see above) needs approval by the Academic Senate.

Budget Issues (Alfred Guillaume):
       Alfred reported that he is working on his budget recommendations for the Chancellor. He plans to
recommend the assistant professor positions in Art History, Nursing Medical Surgery, and Elementary
Education (Generalist). Instead of the Education Leadership position, he intends to recommend the
Physical Anthropology and Archeology position. He will also make the positions that we have been
funding from one time salary savings a top priority. He will send each member of the Academic Cabinet a
copy of the letter that he will submit to the Chancellor about these recommendations.

Other Announcements:
           We are coming to closure on the deans’ searches. Some of the candidates for the Business
            & Economics Dean and the College of Liberal Arts and Science Dean were brought back
            for second interviews.
           The Deans and Directors need to document their activities in retention and recruitment of
            students. This documentation can be contained in the personal annual report of the dean
            and in the unit’s annual report.
           Alfred spoke about the need for teamwork, compromise, trust, and integrity among the
            members of the Academic Cabinet. He wants to move forward with a strong Academic
            Cabinet, one that is able to maintain confidentiality in its deliberations and one that works
            as a team respecting the efforts of each other.
           Please maintain your files, records, and all documents in case they are needed by the Self-
            Study team as we prepare for our campus re-accreditation visit in the fall of 2007.
           The Graduate Council received some dollars for awareness and recruiting campaign
            which will include all graduate programs. As print materials are designed for use in
            recruitment, those designs will be forwarded to the deans for their input. The Graduate
            Council is also resurrecting the program ASPIRE. In the future, this program will be
            designed for high achieving junior level students who might be interested in graduate
            school either at IU South Bend or elsewhere. This year both juniors and seniors will be
            invited to the event which will be held on April 12. More information will be forthcoming.
           The Campus Bulletin 2005-2007 has been sent to the printers. It should be available for
            campus distribution by the middle of March.
            Candidates for the position Associate Vice Chancellor for Academic Affairs will be on
             campus for interview on Wednesday, February 23, and Thursday, February 24. There is
             one more candidate for the position for Director of Extended Learning Services. This
             candidate will be on campus for interview on Thursday, February 23.
            Right now it appears that the state budget for higher education will be a flat line budget.

Respectfully submitted
Linda Marie Fritschner
Monday, February 21, 2005
cc: Chancellor Mae Reck

				
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