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WASHOE COUNTY SCHOOL DISTRICT Reno_ Nevada

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					                         WASHOE COUNTY SCHOOL DISTRICT
                                  Reno, Nevada
                          RECOMMENDATION FOR AWARD


TITLE: AWARD OF BID FOR FIRE SPRINKLER TESTING, MAINTENANCE AND REPAIR
       BID # 054-01-07-12

FROM: Andrea J. Sullivan, CPSM, C.P.M.
      Purchasing Supervisor

PRESENTER(S) & PRESENTATION TIME: N/A

DATE REPORT WRITTEN: July 18, 2011

SUMMARY: The Bids for Fire Sprinkler Testing, Maintenance and Repair were opened on
Thursday, July 14, 2011 and two (2) bids were received. The bids were carefully reviewed
taking into account the District’s requirements, bidders’ stipulations and delivery and terms. The
recommendation is to award Categories 1-4 and Category 6 to ABC Fire and Cylinder Service
and Category 5 to SimplexGrinnell, as outlined on the bid tabulation (refer to Attachment A of
the Staff Report). The annual cost for sprinkler testing will be $56,555.00. It is anticipated that
the District will spend an additional $35,000 in maintenance fees which are not reflected in the
bid tabulation as the type of material and labor hours cannot be predicted for special projects
and emergency service. The recommendation made has been determined to be in the best
interest of the District.

PREVIOUS BOARD ACTION: N/A

ADDITIONAL BACKGROUND INFORMATION:                     The Bid for Fire Sprinkler Testing,
Maintenance and Repair was issued to establish an annual contract for the purchase of Fire
Sprinkler Testing, Maintenance and Repair on an as needed basis by the Facilities Management
Department. A postcard announcement was mailed to those suppliers who have registered with
the District’s Purchasing Department to receive bids for this commodity. As required by law,
the bid was advertised in the Reno Gazette Journal on June 21, 2011. It was also posted
nationally on Onvia/Demandstar, Statewide on the Nevada State Website and on the Washoe
County School District’s Purchasing website.

ATTACHMENTS:
Attachment A: Bid Tabulation for Fire Sprinkler Testing, Maintenance and Repair.

WCSD STRATEGIC PLAN: This item supports strategic goal #5: “Align and maintain efficient
and effective performance management systems to sustain a cycle of continuous improvement
in support of student learning.”

LEGAL: The bid was conducted within the requirements of Nevada Revised Statutes (NRS)
332.

FINANCIAL: Total dollars recommended for award is $91,555.00 ($56,555.00 for fire sprinkler
testing as outlined in the bid tabulation and $35,000 for fire sprinkler maintenance as outlined
above). Funding to purchase these supplies is coming from the General Fund.

COMMUNITY INVOLVEMENT: N/A
ALTERNATIVES: N/A

RECOMMENDED ACTION: that the CFO approves the award for Fire Sprinkler Testing,
Maintenance and Repair to ABC Fire and Cylinder Service for Categories 1-4 and Category 6 and
to SimplexGrinnell for Category 5 in the amount of $91,555.00 ($56,555.00 for fire sprinkler
testing as outlined in Attachment A of the bid tabulation and $35,000 for fire sprinkler
maintenance as outlined above.

				
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posted:11/15/2011
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