KIOCL Limited Tel : (080)-25531461-70
(Formerly Kudremukh Iron Ore Company Limited) Fax : (080)-25630984 / 25532153
(A Government of India Enterprise) Website : www.kudremukhore.co.in
Registered Office: e-mail : kioclpur@vsnl.com
KUDREMUKH II Block, Koramangala, BANGALORE-560 034
AN ISO 9001:2000, ISO 14001:1996, OHSAS 18001:1999 COMPANY
INVITATION TO TENDER
TENDER NO. KIOCL/PUR/ 11ML/28/7162 Dt. 24.10.2011
Due Date & Time of submission of Sealed
Technical Bid : 2 PM on 22.11.2011
To
1. Roto Auto Ltd., Chennai
2.Bharath Forge, Satara
3. Simplex Engineering, Chattisgarh
4.A.K Multimetals, Gobindgarh
5.Mcnally Bharath Engg. Co. Ltd.
Dear Sirs,
Sub : Request for Online Bid for supply of shaft for Bucket Wheel
Sealed Bid (Technical bid with commercial terms and Price bid) invited from
reputed firms in two parts for supply of shaft for Bucket Wheel at Pellet Plant,
Mangalore.
1. SUBMISSION OF TECHNICAL AND PRICE BID :
Tenderers should submit their tenders in two parts in separate sealed
covers :
Part – A : Technical Bid
Part - B : Price Bid for GEAR BOX
(A) Sealed Cover No. 1 – Technical Bid
The Sealed tenders (Technical bid with commercial terms without
indicating price of Main Equipment) complete in all respects conforming to the
Scope of Supply, Scope of work involved, accepting point-wise of all terms and
conditions strictly as described in this tender document should reach us on or before the
last date and time specified at page-1 above and should be addressed to The Manager
(Purchase), KIOCL Limited, Second Block, Koramangala, BANGALORE – 560 034.
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The envelope should be superscribed as "Technical Bid ―for supply of shaft for bucket
Wheel ‖.
The technical details with the relevant information, documents, acceptance of all terms
and conditions strictly as described in this tender document should be submitted.
Technical Bid contain :
a. Technical specification of gear box & coupling offered in detail.
b. Acceptance of Techno-Commercial Bid point wise including Blank Price bid
format for Reverse Auction (without indicating price).
c. Duly filled in check list : The response / offer should be indicated with ‗Yes
or No in the appropriate column.
(B) Sealed Cover No. 2 – Price Bid
Price bid duly filled in the format as at Annexure – IIA shall alone be enclosed in
a separate sealed cover duly super scribed with our Tender Number & Due Date and
time of Opening and captioned ―PRICE BID FOR SHAFT FOR BUCKET WHEEL”
Note : Any other terms and conditions other than the price mentioned in the price bid
shall not be taken into consideration.
(C) Cover No. 3 – Common Outer Sealed Cover :
Cover at (1), & (2) above shall be kept in a common sealed outer cover
duly super scribed with our Tender number & Due Date and time of
Opening and captioned " Quotation for Supply of Shaft for Bucket Wheel "
The Sealed Cover can be dropped in Tender Box kept in Purchase Department, KIOCL
Limited, Second Block, Koramangala, BANGALORE – 560 034 or can also be sent
by Courier / Post..
NOTE :
Quotation received by fax / e-mail will not be accepted.
2. TENDER OPENING :
Sealed Cover No. 1 - The Sealed Techno-commercial bid will be opened in
the presence of the tenderers or their authorised representatives, who may
choose to be Present on the same day as specified at page-1 at 15.00 Hrs (IST)
at Purchase Department, KIOCL Ltd., Koramangala, Bangalore-560 034.
Sealed Cover No. 2 - The date of opening of the Sealed Price bids of the
tenderers who have been techno-commercially found acceptable shall be
informed later so as to enable them to depute their authorised representatives to
be present at the time of opening of the Sealed Price Bids, if they so desire.
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3. ONLINE COMPETETIVE PRICE BIDDING CUM REVERSE AUCTION :
a) As per current guidelines, KIOCL shall be conducting online competitive price
bidding cum Reverse e-Auction prior to opening of sealed price bids. The details
regarding online bidding cum reverse auction are mentioned at tender document.
b) KIOCL has made arrangement with M/s ----------- Limited, -------- who shall
be KIOCL‘s authorized service provider for this tender. Details of service provider
will be furnished later.
c) All technically and commercially acceptable bidders those who have accepted
business rules provided by our service provider would be required to participate in
the online bidding cum reverse e-auction, on a date and time to be intimated
later. Bidders are to indicate in the online bidding against price column their most
competitive price which sets the reverse auction into motion after the system
takes in the first entered price.
d) M/s ---------------- Ltd., will train short listed vendors for this purpose, and they
will have to abide by the e-business rules framed by the KIOCL in consultation
with M/s ----------- Ltd., A copy of e-business rules is furnished in Annexure-V.
The date and time of which shall be intimated to all the eligible bidders by the
Service Provider in due course.
Note :All Techno-commercially qualified bidders are required to submit the Process
Compliance Form duly signed prior to online bidding and Reverse Auction to
M/s --------------- Ltd., ------------.
4. The following enclosures are attached herewith
Annexure – I : Scope of Supply & Quantity Required
Annexure—II : Techno-commercial terms & conditions along with
Price bid format.
Annexure-III : Check list
Annexure-IV : Business Rule & terms & conditions of Reverse Auction
Annexure-V : Inspection Procedure
Or Download Documents through our website www.kioclltd.com
NOTE :
IN CASE OF ANY PROBLEM TO DOWNLOAD ABOVE DOCUMENTS, PLEASE
CONTACT UNDERSIGNED AND SAME WILL BE FORWARDED TO YOU BY
E-MAIL
Thanking you,
Yours faithfully,
for KIOCL LIMITED,
(JOHN A GONSALVEZ)
Manager (Purchase)
Tel : (080)25531461 (10 lines)
Mobile No. 09741899456
Fax : (080) 25630984 / 25532153
e-mail : bpurchase@kudreore.com
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ANNEXURE –I
SCOPE OF SUPPLY & QUANTITY REQUIRED
MANUFACTURE AND SUPPLY OF BUCKET WHEEL SHAFT AS PER DRAWING NUMBER
PP/RK-03/01
MATERIAL: EN 24T
GRADE: 817 M 40T
ASPER BS-970 FORGED
QUANTITY: 1 NUMBER
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ANNEXURE-II
TECHNO-COMMERCIAL TERMS AND CONDITIONS
1. PRICE :
Please furnish your best/ lowest price on Door Delivery to KIOCL, Stores, Mangalore
basis including charges towards packing & forwarding charges, freight up to
Mangalore. Offered price shall be exclusive of Sales Tax / VAT and Excise Duty.
Note :
a. Bidder shall quote price taking into account the deemed export
benefit as applicable for supplies to 100% EOU.
b. Sales Tax / VAT : Percentage applicable to be indicated. KIOCL
would issue ‗C‘ form for concessional CST and at present ‗CST‘ is
re-imbursible and VAT being input tax is rebatable.
c. Excise Duty: KIOCL being a 100% Export Oriented Unit (EOU) is
exempted from payment of excise duty and CT-3 form towards
same will be issued by KIOCL Stores, Mangalore.
d. The price quoted shall be firm through-out the currency of the
contract and is not subject to escalation of any kind whatsoever.
e. It may be noted that unit price is to be quoted both in figure and
words in the Price Bid format enclosed at Annexure-III. In case of
any discrepancy between the two, the price indicated in words shall
only be considered.
2. TRANSIT INSURANCE :
Transit Insurance shall be covered by us at our cost.
3. DELIVERY SCHEDULE & TIME OF COMPLETION :
Please indicate your best delivery schedule.
4. PACKING :
Material to be suitably packed to avoid transit damage or water ingress. Packing
should be sufficiently robust to withstand rough handling during transit. All items should
have their respective identification tag and should be suitably packed to provide ease of
handling / storage and offer maximum protection during transit.
5. PERIOD OF VALIDITY :
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Price quoted shall be valid for a period of minimum 60 days from the date of Reverse
Auction conducted.
6. PAYMENT TERMS
100% payment shall be made against original dispatch documents, 5 copies of
invoices, inspection certificate, delivery challan and guarantee certificate through
Union Bank of India, Koramangala, Bangalore.
All Bank Charges to your account.
PAYING AUTHORITY : Addnl. General Manager (Finance),
KIOCL Limited,
Second Block, Koramangala,
Bangalore - 560 034.
7. CONSIGNEE : Manager (Stores),
KIOCL Limited,
Panambur, Mangalore - 575 010
8. PRE-DESPATCH INSPECTION :
a) KIOCL shall have the right to inspect and / or to test the goods to confirm
their conformity to the contract.
b) SM(I&P), Bangalore or their authorized representative will inspect the items at
your premises on receipt of advance intimation from you in writing on
readiness of materials.
9. WARRANTY / GUARANTEE :
Bidders shall guarantee the items against material and manufacturing defects
for a period of 12 months from the date of commissioning or 18 months from
the date of dispatch whichever is earlier and warranty obligation shall be as
per our General Conditions for supply enclosed herewith. In case of wrong
supply of any parts or found defective during the warranty period, the same
shall be rectified/replaced on free of charge on site to site basis without lapse
of time.
10. DELAYED DELIVERY AND LIQUIDATED DAMAGES (PENALTY) FOR DELAY IN
DELIVERY :-
KIOCL shall have the option to accept delivery of material after the originally stipulated
delivery period in the Contract and in case of acceptance of delayed delivery KIOCL shall
recover of retain from supplier as agreed liquidated damages and not as penalty a sum
equal to quarter percent (1/4%) of the price of any materials, spares and / or supplies
which supplier has failed to dispatch as aforesaid, for each week or part of a week,
during which such dispatch . The liquidated damages and penalty on delay in delivery
shall be limited to a maximum of 5% of the total contract value.
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11. EVALUATION AND COMPARISON OF BIDS
Price shall be evaluated on the basis of TOTAL DELIVERED COST AT
MANGALORE basis (For more details please visit our website or website page:
www.kioclltd.com/traders/screen.zip)
a) First Stage : Techno-Commercial Evaluation :
A duly constituted Tender Committee will evaluate the techno-commercial bids
on the basis of technical parameters and features offered in the technical bids.
The Tender Committee may call the vendors representatives for detailed
techno-commercial discussions, clarifications, presentation if required. The
names of techno-commercially evaluated vendors will be announced to only
those vendors whose techno-commercial bids will qualify for opening of Price
bids.
b) Second Stage : Collection of online final price bid history from service
provider
After the online bidding cum reverse auction is conducted, collect price
comparative statement from service provider.
c) Third Stage : Composite price comparative statement
After the receipt of the price comparative statement from the service provider,
the sealed price bids of all the Techno-commercially acceptable tenderers,
irrespective of whether they have participated in the Reverse e-Auction or not,
shall be opened within a short duration ie., within 2 to 4 working days. Based
on the prices so received, through online bidding cum Reverse Auction and the
Sealed price bids received along with the techno-commercial offers, a
composite price comparative statement shall be made considering the lower of
the prices (ie., sealed price bid prices & online bid cum Reverse Auction prices)
of all the tenderers. Placement of order shall be considered on the L1 price so
arrived.
12. ACCEPTANCE OF GENERAL CONDITIONS OF CONTRACT :
The tenderer shall confirm their acceptance to General Conditions for Indigenous supply
KIOCL – P/1 (for Indigenous bidders) Please note that the terms and conditions
contained in this annexure including other annexures of tender enquiry shall prevail over
the General Conditions of Contract KIOCL – P/1 wherever applicable.
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13. SPECIAL NOTE :
a) The Tenderer is required to carefully examine the Terms and Conditions of
tender document and work related to scope of supply given in the Tender
Document and fully acquaint himself as to all conditions and matters which
may in any way affect the work related to scope of supply or the cost thereof.
The Tenderer shall be deemed to have on his own and independently obtained
all necessary information for the purpose of preparing the tender and shall be
deemed to have taken into account all contingencies as may arise due to such
information or lack of the same.
b) Clarifications on Techno-Commercial Terms: KIOCL reserves the right to seek
clarifications on the Techno-Commercial clarifications/confirmation from the
bidder. However, such clarification/confirmation sought shall not permit the
tenderer to revise the price bids submitted. The request for clarification and
the response shall be in writing and no change in the price or substance of the
Bids shall be sought, offered or permitted.
c) KIOCL reserves the right to accept or reject tender either in whole or in part or
to invite revised offer.
d) The Tenderer shall be deemed to have acquainted himself of Rules,
procedures, guidance of Government Laws, statutes, regulations, etc., relating
to his work related to present scope of supply of material.
e) KIOCL reserves the right to shorten / extend the period for supply of materials
while concluding the contract. KIOCL also reserves the right to short close the
contract in case of breach of terms and conditions of the contract by the
tenderer.
14. The award of work shall not be assigned, transferred or sub-delegated to other
Contractors except with the written approval of KIOCL. However this clause shall not
apply to purchase of equipments and material for the performance of the work.
15. BIDDERS‘S OBLIGATIONS :
a) The successful bidder is obliged to work in close coordination with KIOCL staff.
b) The successful bidder will abide by the safety measures prevalent in India and
will free the KIOCL from all demands or responsibilities arising from accidents
/ loss of life, the cause of which is the Bidders negligence. The bidder will
pay all indemnities arising from such incident and will not hold the KIOCL
responsible or obligated.
c) The bidder is responsible for managing the activities of his personnel or sub-
contracted personnel and will hold himself responsible for any
misdemeanors.
d) The bidder shall treat all data and information about the KIOCL as confidential
and shall not reveal such information to any other party without the prior
written approval of KIOCL.
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18. Not withstanding anything specified in this Tender Documents, KIOCL, in
his sole discretion, unconditionally and without having to assign any
reason, reserves to himself the rights:
a) To accept or reject the lowest tender or any other tender or all the tenders
b) To reject the offers not conforming to the tender terms and
c) To give Purchase preference to Public Sector Undertakings wherever applicable as
per Government policy/ Guidelines.
d) To extend purchase preference to SSIs (Micro and Small Enterprises) as per
prevailing guidelines.
Yours faithfully,
for KIOCL Limited,
(JOHN A GONSALVEZ)
Manager (Purchase)
Tel : (080)25531461 (10 lines)
Mobile No. 09741899456
Fax : (080) 25630984 / 25532153
e-mail : kioclpur@vsnl.com
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Annexure-II A(Page 1)_
BLANKED PRICE BID FORMAT
(TO BE ENCLOSED WITH THE TECHNO-COMMERCIAL BID)
PRICE TENDER FORMAT
SL PRICE BASIS / PARTICULARS PRICE QUOTED
NO PER NO. (Rs)
A PRICE ON DOOR DELIVERY BASIS TO PELLET
PLANT, KIOCL LTD., MANGALORE
SHAFT FOR BUCKET WHEEL AS PER NOT TO
DRAWING NO. PP/RK-03/01 INDICATE PRICE
B TAXES ON MATERIAL COST (PERCENTAGE INDICATE % OF
APPLICABLE TO BE INDICATED) TAX APPLICABLE
TOTAL
Date : Authorised Signatory
Name of bidder & Seal
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Annexure –II A(Page 2)
PRICE TENDER FORMAT
SL PRICE BASIS / PARTICULARS PRICE QUOTED
NO PER NO. (Rs)
A PRICE ON DOOR DELIVERY BASIS TO PELLET
PLANT, KIOCL LTD., MANGALORE
SHAFT FOR BUCKET WHEEL AS PER
DRAWING NO. PP/RK-03/01
B TAXES ON MATERIAL COST (PERCENTAGE
APPLICABLE TO BE INDICATED)
TOTAL
Date : Authorised Signatory
Name of bidder & Seal
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ANNEXURE – III
CHECK LIST
The following check list should be answered and submitted by the Bidder
along with Techno-Commercial Bid
Tenderer’s
Sl.No. Description Confirmation
YES / NO
A) TECHNICAL BID WITH COMMERCIAL
TERMS
1 Full Copy of Tender Document (i.e., all Parts and
Annexure) obtained, read and understood.
2 All items of the Tender submission completed and
Tender signed.
3 Full evidence included in Tender to illustrate relevant
experience and capacity.
4 Attached Technical leaflets with detailed diagram
and specification of SHAFT.
5 Sealed Cover No. 1 – Enclosed separate sealed cover
contains Technical bid with commercial terms
(without indicating price)
6 CST / VAT : Percentage applicable is indicated
7 Noted that Transit Insurance shall be covered by
Buyer
8 Acceptance of Payment Terms as per Tender
Document
9 Agreeable for Pre-despatch inspection.
10 Acceptance of Warranty / Guarantee Terms as per
Tender Document
11 Submission of Security Deposit towards performance
guarantee
12 Acceptance of clause related to Liquidated damages
for delay in delivery.
13 Acceptance of Price evaluation method
14 Acceptance of General Conditions for Indigenous
Supply – KIOCL – P/1.
15 Integrity Pact agreement is duly filled and submitted
along with techno-commercial bid
16 Para-wise compliance statement attached
along with Techno-commercial bid.
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B) REVERSE AUCTION
17 During e-Bidding & Reverse Auction, Unit Price for
Gear Box will be offered on Door Delivery to our
Mangalore Plant.
18 Offered price will be exclusive of charges towards
CST / VAT and Excise Duties
19 Offered price will be firm throughout the currency of
contract.
20 Offer Validity : 60 days from the date of e-bidding
and reverse auction conducted.
21 Accepted e-business rules is furnished in Annexure
NOTE :
We herewith confirm that we have noted and agree to all the
Terms and Conditions to Tender Document if any.
Date :
Place : (Name and Signature of the bidder with Seal)
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ANNEXURE - IV
Business Rule & terms & conditions of Reverse Auction
Purchase Enquiry No. KIOCL/PUR/11ML/28/7162
Material Bid :
BUYER NAME KIOCL LIMITED,
(Formerly M/s KUDREMUKH IRON ORE COMPANY
LIMITED)
PURCHASE DEPARTMENT,
Bangalore – 560 034.
AUCTION TO BE M/s---------------------
CONDUCTED BY
Details of service provider will be furnished later.
DATE OF AUCTION Auction Date: will be specified at later
Online Reverse Auction Time: 3.00 PM – 4.00 PM
(** Auto extension as applicable)
DOCUMENTS ATTACHED Business rule for reverse auction (Annexure-A)
Terms & conditions of reverse auction
Process Compliance Statement (Annexure-B)
Price Confirmation (Annexure-C)
Contact Information
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Note :
The bidders are requested to note that they should have a valid digital Certificate issued
by any of the valid certifying authorities to participate in the online bidding. Those
vendors who are not in possession of a valid digital certificate are requested to apply for
the same well in advance to avoid any last minute hassles. The bidders may contact the
service provider if they are not in possession of a valid digital certificate at the following
address:
Address:
M/s. --------------
Contact Person:
Mr. ---------
Cell No.:- ------------------
Email-Id: --------------------
Mr. -------------------
Cell No.:- -----------------
Email-id: ---------------------
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ANNEXURE – IV A
BUSINESS RULES FOR REVERSE AUCTION
GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION
1. Against this Enquiry for the subject item/system with detailed scope of supply as
per our specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort
to ―REVERSE AUCTION PROCEDURE‖ i.e. ON LINE BIDDING on INTERNET.
2. For the proposed reverse auction, technically and commercially acceptable bidders
only shall be eligible to participate.
3. KIOCL will engage the services of a service provider who will provide all necessary
training and assistance before commencement of on line bidding on Internet.
4. Business rules like event date, time, bid decrement, extensions, etc. also will be
communicated through service provider.
5. Vendors have to fax the compliance form in the prescribed (provided by service
provider) before start of Reverse auction. Without this the vendor will not be
eligible to participate in the event.
6. Reverse auction will be conducted on schedule date & time.
7. At the end of reverse auction event, the lowest bidder value will be known on the
network.
8. The lowest bidder has to fax the duly signed filled-in prescribed format as
provided on case-to-case basis to KIOCL through service provider within 24 hours
of action without fail.
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Business Rule for finalization of the procurement.
KIOCL shall finalize the procurement of the item against this Tender through reverse
auction mode. KIOCL has made arrangement with M/s. ----------------------- Ltd, -----------
--, hereinafter referred to as ----------------------- LTD , who shall be KIOCL‘s authorized
service provider for the same. Please go through the guidelines given below and submit
your acceptance to the same along with your Commercial Bid.
1. Computerized reverse auction shall be conducted by KIOCL, on pre-specified date,
while the vendors shall be quoting from their own offices/ place of their choice.
Internet connectivity shall have to be ensured by vendors themselves. In extreme
case of failure of Internet connectivity, (due to any reason whatsoever may be) it
is the bidders‘ responsibility / decision to send fax communication immediately to
M/s. ------------------- Ltd., ----------. Furnishing the price the bidder wants to bid
online with a request to the service provider to upload the faxed price on line so
that the service provider will up load that price on line on behalf of the Bidder. It
shall be noted clearly that the concerned bidder communicating this price to
service provider has to solely ensure that the fax message is received by the
service provider in a readable / legible form and also the Bidder should
simultaneously check up with service provider about the clear receipt of the price
faxed. It shall also be clearly understood that the bidder shall be at liberty to send
such fax communications of prices to be up loaded by the service provider only
within the closure of Bid time and under no circumstance it shall be allowed
beyond the closure of Bid time / reverse auction. It shall also be noted that the
service provider should be given a reasonable required time by the bidders, to
upload such prices online and if such required time is not available at the disposal
of the Service provider at the time of receipt of the fax message from the bidders,
the service provider will not be uploading the prices and either KIOCL or the
service provider are not responsible for this unforeseen circumstances. In order to
ward-off such contingent situation bidders are requested to make all the
necessary arrangements/ alternatives whatever required so that they are able to
circumvent such situation and still be able to participate in the reverse auction
successfully. Failure of power at the premises of vendors during the Reverse
auction cannot be the cause for not participating in the reverse auction. On
account of this, the time for the auction cannot be extended and neither KIOCL
nor M/s. ------------------------------ is responsible for such eventualities.
2. Please note that the blank screen will appear in online reverse auction
when it is open to all the participating bidders. Any bidder can quote their
competitive bid in the online reverse auction. Please note that the first online bid
that comes in the system during the online reverse auction can be treated as start
bid price. The subsequent bid that comes in to outbid the L1 rate will have to be
lesser than the L1 rate by one decrement value or in multiples of the decrement
value
3. ---------------------------- shall arrange to train your nominated person(s), without
any cost to you. They shall also explain you, all the Rules related to the Reverse
Auction/ Business Rules Document to be adopted along with bid manual. You are
required to give your compliance on it before start of bid process.
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4. BIDDING CURRENCY in Indian Rupees . UNIT OF MEASUREMENT in No.
5. BID PRICE: The Bidder has to quote the unit price on Door Delivery to
KIOCL – Plant, Mangalore Basis
6. The technical & commercial terms are as per KIOCL Tender only.
7. VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document
and shall not be subjected any change whatsoever.
8. At the end of the reverse auction, bidder has to provide a detail break up for his
lowest offer within 24 hours.
9. Procedure of Reverse Auctioning
Blank Screen will be visible to all techno-commercially acceptable bidders
during the start of the reverse Auction. Any bidder can quote their
competitive bid in the online reverse auction. Please note that the first
online bid that comes in the system during the online reverse auction can
be treated as start bid price.
English Reverse (no ties) Auction shall be for a period of one hour. If a
bidder places a Bid in the last 10 minutes of Closing of the Auction, the
auction shall get extended automatically for another 10 minutes from the
time of the last accepted bid. In case, there is no Bid in the last 10 minutes
of closing of Auction, the Auction shall get closed automatically without any
extension.
The bid decrement amount shall be specified by KIOCL before start of
bidding. The bidder can bid lower than the start bid price in reverse auction
by a bid decrement or multiple of Bid decrement.
Any commercial loading shall be intimated to bidders in advance and it
shall be added to price during dynamic auction process. For evaluation
purpose, commercial loading if any, shall be added to the quoted price of
respective bidder. However for ordering only the final bid placed by you
shall be considered.
After the completion of English Reverse (no ties), the Closing Price (CP)
shall be available. In case, any commercial loading was made to L1
bidder‘s price, it shall be de-loaded from the closing price of L1 bidder (CP)
for further processing.
Successful vendor shall be required to submit the final prices, quoted
during the English Reverse (no ties) in Annexure-III Format after the
completion of Auction to KIOCL, duly signed and stamped as token of
acceptance without any new condition other than those already agreed to
before start of auction. The successful vendor also has to submit the
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complete price breakup of the final price quoted during the online reverse
auction duly signed & stamped.
Your bid will be taken as an offer to supply. Bids once made by you, cannot
be cancelled / withdrawn and you shall be bound to supply as mentioned
above at your final bid price. Should you back out and not supply as per
the rates quoted, KIOCL shall take action as appropriate.
You shall be assigned a Unique User Name & Password by e-Procurement
Technologies Ltd. You are advised to change the Password after the receipt
of initial Password from e-Procurement to ensure confidentiality. All bids
made from the Login ID given to you will be deemed to have been made
by your company.
You will be able to view the following on your screen along with the
necessary fields in the English Reverse (no ties) {Reverse Auction}:
- Leading Bid in the Auction (only unit price of items)
- Bid Placed by you
- Your rank.
At the end of the Reverse Auction, KIOCL will decide upon the winner. KIOCL‘s decision
on award of Contract shall be final and binding on all the Bidders.
KIOCL shall be at liberty to cancel the reverse auction process / tender at any time,
before ordering, without assigning any reason.
KIOCL shall not have any liability to bidders for any interruption or delay in access to the
site irrespective of the cause.
Other terms and conditions shall be as per your techno-commercial offers and other
correspondences till date.
You are required to submit your acceptance to the terms/ conditions/ modality given
above before participating in the reverse auction.
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Terms & Conditions of Reverse Auction
1. LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name &
Password by ------------------------- LTD. The Bidders are requested to change the
Password after the receipt of initial Password from -------------LTD. All bids made
from the Login ID given to the bidder will be deemed to have been made by the
bidder.
2. BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to
execute the work. Bids once made by the bidder cannot be cancelled. The bidder
is bound to execute the work the as mentioned above at the price that they bid.
Should any bidder back out and not make the supplies at per the rates quoted,
KIOCL and / or ----------------------- LTD. shall take action as appropriate.
3. LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the
lowest bid will be considered as the bidder‘s final offer to execute the work
4. AUCTION TYPE: 1). English Reverse No Ties
5. DURATION OF AUCTION: The duration of Reverse Auction will be for one hour. If
a bidder places a bid in the last 10 minutes of closing of the Reverse Auction and
if that bid gets accepted, then the auction‘s duration shall get extended
automatically for another 10 minutes, for the entire auction (i.e. for all the items
in the auction), from the time that bid comes in. Please note that the auto-
extension will take place only if a bid comes in those last 10 minutes and if that
bid gets accepted. If the bid does not get accepted, the auto-extension will not
take place even if that bid might have come in the last 10 minutes. In case, there
is no bid in the last 10 minutes of closing of Reverse Auction, the auction shall get
closed automatically without any extension. However, vendors are advised not to
wait till the last minute or last few seconds to enter their bid during the auto-
extension period to avoid complications related with internet connectivity, network
problems, system crash down, power failure, etc. (THIS SCHEDULE IS
TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME SHALL BE
COMMUNICATED TO YOU)
6. BID DECREMENT: The minimum Bid decrement shall be available to the Bidders
at the start of the auction. The bidder can view the same by clicking on the Item
details at the start of the auction. The bidder can bid lower than the Lowest Bid in
the auction by a decrement or multiple of the Bid decrement.
7. VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his
screen along with the necessary fields during English Reverse – No ties Auction:
Leading Bid in the Auction
Bid Placed by him
Your rank
8. AUCTION WINNER: At the end of the Reverse Auction, KIOCL will evaluate all the
bids submitted and will decide upon the winner.
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9. PROXY BIDS: Proxy bidding feature is a pro-supplier feature to safe guard the
supplier‘s interest of any Internet failure or to avoid last minute rush. The Proxy
feature allows Bidders to place an automated bid against other Bidders in an
auction and bid without having to enter a new amount each time a competing
Bidder submits a new offer.
The bid amount that a Bidder enters is the minimum that the Bidder is willing to
offer. Here the software bids on behalf of the supplier.
The proxy amount is the minimum amount that the Bidder is willing to offer.
During the course of bidding, the Bidder cannot delete or change the amount of a
Proxy Bid.
Bids are submitted in decrements (decreasing bid amounts). The application
automates proxy bidding by processing proxy bids automatically, according to the
decrement that the auction originator originally established when creating the
auction, submitting offers to the next bid decrement each time a competing
Bidder bids, regardless if competing bids are submitted as proxy or standard bids.
This feature can be used only once during a particular Reverse Auction and only
after the L1 rate is equal to or less than the minimum bid amount that the bidder
has put in the system will he get the option to manually bid for the same. In no
case during the bidding till the L1 rate or less is not reached as equivalent to the
minimum bid amount offered by the bidder, will the bidder get the option to
manually bid for the same.
GENERAL TERMS & CONDITIONS: Bidders are required to read the ―Terms and
Conditions‖ section of the auction website (----------------) using the Login IDs and
passwords given to them.
OTHER TERMS & CONDITIONS:
1. The Bidder shall not involve himself or any of his representatives in Price
manipulation of any kind directly or indirectly by communicating with other
suppliers / bidders.
2. The Bidder shall not divulge either his Bids or any other exclusive details of KIOCL
to any other party.
3. KIOCL‘s decision on award of Contract shall be final and binding on all the
Bidders.
4. KIOCL along with ---------------------- LTD. can decide to extend, reschedule or
cancel any Auction. Any changes made by KIOCL and / or M/s -------------------
LTD. , after the first posting will have to be accepted if the Bidder continues to
access the site after that time.
5. M/s-------------------. shall not have any liability to Bidders for any interruption or
delay in access to the site irrespective of the cause.
6. M/s ------------ LTD is not responsible for any damages, including damages that
result from, but are not limited to negligence. M/s ------------ LTD will not be held
responsible for consequential damages, including but not limited to systems
problems, inability to use the system, loss of electronic information etc.
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N.B.
All the Bidders are required to submit the Agreement Form (Annexure- B) duly signed to
M/s---------------- Ltd, ----------- before the due date specified in the tender document.
After the receipt of the Agreement Form, Log in ID & Password shall be allotted to the
suppliers (bidders).
After the completion of the Auction event, all the Bidders have to submit the Price
Breakup immediately to M/s ------------------------ Ltd, ------------- for further proceedings.
All the bidders are requested to ensure that they have valid digital certificate well in
advance so as to confirm participation before the reverse auction.
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ANNEXURE - B
Process Compliance Form
(The bidders are required to print this on their company’s letter head and
sign, stamp before faxing)
To
M/s------------------------Ltd.,
Sub: Agreement to the Process related Terms and Conditions for the Reverse Auction
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction mentioned in the
Purchase Enquiry No. No. KIOCL/PUR/ 11ML/28/7162 dated 24.10.2011 for supply of
SHAFT.
This letter is to confirm that:
1. The undersigned is authorized representative of the company.
2. We have studied the Commercial Terms and the Business rules governing the
Reverse Auction as mentioned in your letter and confirm our agreement to them.
3. We also confirm that we have a valid digital certificate which will be valid for the
subject tender whenever we sign on the bid submission.
4. We also confirm that we have taken the training on the auction tool and have
understood the functionality of the same thoroughly.
5. We also confirm that we will fax the price confirmation & break up of our quoted
price as per Annexure III & the price bid format in the tender document.
6. We, hereby confirm that we will honour the Bids placed by us during the auction
process.
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
Scan & email this document to ----------.
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ANNEXURE - C
To Date :
M/s -------------------------------
Sub: Final price quoted during reverse auction and price break up for supply of gear boxes &
couplings.
Ref: 1. Purchase Enquiry No. No. KIOCL/PUR/ 11ML/28/7162 dated 24.10.2011 for supply of
SHAFT.
2. Reverse Auction dt. ……………………………
3. Our Offer No. dt.
Dear Sir,
We confirm that we have quoted.
1. Rs ………………………… on Door Delivery to KIOCL-Plant, Mangalore basis, as our final
lump sum prices during the Reverse Auction conducted today.
2. Final Price quoted Break-up is as under :
Sl. Particulars Price
No.
PRICE ON DOOR DELIVERY BASIS
1 TO PELLET PLANT, KIOCL LTD.,
MANGALORE
1. SHAFT FOR BUCKET WHEEL
------01 NO
TOTAL DOOR DELIVERY TO
KIOCL-PLANT, MANGALORE
2 CST / VAT incl. Cess on VAT (……………………..%)
(Indigenous Supply)
Thanking you and looking forward to the valuable order from KIOCL.
Yours sincerely,
For _________________
Signature and Name
Company Seal
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