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West Contra Costa Youth Soccer League
Board Meeting Agenda
August 7, 2008 (7:00 PM)
WCCYSL Clubhouse
5161 Sobrante Ave.
El Sobrante, CA 94803
Roll call of board members preset: George Dias, Aidon Jennery, Keith Scott, Andrew Walters, Larry Jones,
Jeanette Cole, Mike Pozos, Kimberly Jennery, Resa Kopp, Charae Sanchez, Ken Cole, Dan Cox, Michael
Lambirth, Kelly Gallino, Brenda Thurston, Ephrem Naizghi
Excused Board Members: Chris Rogers, Brigette Lopez
Members Present: Gina DeLucchi
General Info and Routine Business
Minutes of previous meeting – August 2008 Troy
o Request to get minutes out earlier
o Motion to approve Brenda/Resa Seconded
o Minutes approved earlier
Treasurer’s Report: Brigette
o No Report – Brigette excused
Calendar Updates George
o Calendar Up to date
o First clubhouse meeting booked and on calendar
Priority Business
Fall Field Situation Ken / Keith / Ephrem / Andrew
o Ephrem/Andrew were able to secure fields for season
Days not needed will be given back to district
Fields must be clean after use
20 Sundays on Turf (including opening day)
o Fees
Cost for field/fields is Aprox 330 per day. Charges for field use appear to be incorrect as
we should get the non-profit rate. Appropriate board members to check on charges
Part of our agreement is that we are charged custodial fees once per field day use
o Future use of Hercules fields
Per Chris’s discussion with Hercules, if we come to Hercules in May and tell them what
days we need fields we need, they will block out the days for us. We would just need to
get Hercules the proof of insurance when we re-new.
o Pinole Valley High field use for Opening Day
PVHS field will be used for Opening Day
We need to emphasize keeping the field clean
Scheduling conflict with use of PVHS field on opening day. Hercules will be available for
that opening day Sunday.
o Field Availability
Andrew to put together a list of field availability. Field availability can be sent to Kimberley
to be posted to the website
WCCYSL games may have to be stacked on some fields. Additional fields that can be
used for scheduling games:
Murphy for U6
Tara Hills
De Anza Baseball
Ohlone 1 for U6
Ohlone 2 for U8
WCCYSL Clubhouse – Remaining issues
o Phone / DSL Ken
o We need to get resolved quickly
Rec Teams Status Brenda / Kelly / Kimberly / Jeanette
o U14G has team of 12 players, They need 13
Suggestion to enforce a drop dead date if not enough players
Team formation Policy
District policy is 9 payers
WCCYSL policy is 13
Keith motioned to lift league policy to allow U14G team to be built and move
forward with a 12 girl roster. Board approved unanimously
Additionally
Board member suggestion of getting the players involved in building a team.
Team members must commit to playing/practicing
Board also approved to pay 150 to district to register the team. Check to be cut tonight
o U16G. Not enough players for a team
o U6
Coaches have binders
Waitlist notified
There is room if any additional players want to sign-up
o U8
Lost one coach
Keith will talk to Kelly about a possible coach
o Ken suggested going to the parents to solicit a volunteer
Volunteers will get a scholarship
Ken will help draft a letter asking parents for help
If no volunteers step up, we will have to terminate the teams for
this season
o Coaching Requirements
Coaches do not have to have a child on the team
Coaches must be over 18
Fundraising – Earthquake Ticket Review Mike / Ken
o League lost aprox 500 on the Earthquake tickets
o WCCYSL gets a link from the Earthquakes website
o Earthquake players to attend our opening day festivities
o Training session to be given by Earthquakes
Opening Day
o Volunteer meeting schedule
o Should have the permits soon
o Booth layout to be distributed
o Needs:
Person to sing the Star Spangled Banner
Generators
Volunteer meeting scheduled at clubhouse
o Board members discussed possible vendors that may be interested in booths
Picture Day
o At Pinole on the Softball field
o Info posted on website
Website Governance George
o Procedure on how to request/get content posted on the website
George passed around a doc showing page/content owners
Send request to webmaster@wccysl.com
Content owner responsible for reviewing and giving final approval.
Open/close date sold be provided so that website can be clean of stale items
o Email issues
Comcast is rejecting emails
Members can log into email on web rather than have emails forwarded(check with
Kimberly for info)
Challenger Trainers Housing All
o Both trainers will be staying with the Coles
Directors’ reports
Registrar Gina
o 919 Players in league
Division 1 79 players All boys
Division 3 181 players 65 Boys 126 Girl
o Barring players from playing for other teams
Players can be barred from playing for other leagues by register from league(e.g. no
payment of fees)
o Please send Gina some type of written communication if you have a request
Scheduling Larry
o Email addresses are needed for Mysoccerleague.com
The coaches email addresses are needed for mysoccerleague
Coordinators can provide go Larry(scheduler)
o Tentative Field Schedule
Age Teams Fields Time Add Notes
U6 11 Ohlone #1 9-2PM 1 Sunday Game
U8B 12 Sheldon 8-3:30 Stacked
U8G 6 Ohlone #2
U10B 6 Crespi
U10G 6 Hannah Ranch??? Placeholder
Disc with Keith HR baseball fields
Concerns over noise (parents) from neighbors
Sheldon an option
U12G 3 Play with ACC
U12B 5 Enough teams to play in-house
Decision at meeting to play in house
U14 3??? Benicia wants 2 slots in Hercules
Benicia to schedule
Technical Director Ken
nd
o 2 Coaches meeting schedule
Schedule not complete
Team Manuals not yet available
Coaches to receive schedules, game cards, meet the challenger trainers
Meeting to be held at clubhouse
th
Two meeting 6-7; 7-8 on Thursday 28
Walk-through of coaches responsibility by Resa
Emphasize coaches duties/responsibility
Resa can present
o Practice schedules are needed to schedule challenger trainings
o F Clinic
Ken will ask Chris if a clinic will be scheduled
o U6-U8 Mentoring
Comp coaches to help mentor
Note to be sent to comp coaches to see what interest there is in mentoring
Comp players can also help
Equipment Mike
o Mike will pick up equipment
o Ken to get a check to Mike. Ken and Mike to workout the logistics this weekend
Fields Discussed Above
Volunteers Charae
o Possible person available to line Hannah Ranch
o Contact Ephrem
Referee Aidon
o One more new referee passed the referee test giving a total of 19 new refs
o Referee Meetings
rd
23 New Referees 9-10:30
rd
23 experienced Youth referees 11-12:20
th
27 Adult referee meeting
o District meeting update
Licensed Adult coaches that mouth-off to a youth ref will be given suspension
Mandatory 5 games
Includes : Mouthing off or dissent
Board members to consider how rec will implement. The comp process should be used as
a guideline
Comp guideline is the district guideline is the CYSA guideline
Will be discussed at the coaches meeting
Publicity Resa
o Newsletter mailed last Thursday
o News letter sent to the league player; next mailing should be sent to “the parents of:”
o Next mailing should note the National Soccer Equipment show in Santa Clara, the All-star game…
Coaches Coordinators - Recreational Program See Above
Competitive Program Keith
th
o D4 Meeting on August 24
Concord
Div 1 and D3
th
o GSSL Meeting August 20
San Ramon
Div 1
o Keith working on schedule
Player & Coach Training See Above
New Business –
Calling Post
o Ken distributed to the Coordinators the process, number and password of using calling post
Use must be passed by George
Discussion of various distribution lists that can be used with calling post.
Policy/Refunds – Policy Revamp Ken
o Refund Policy
Ken is re-writing policy. Will try to have ready for a vote next meeting
o Ken is also cleaning/updating the policy
o Contact Ken if you have any issues in the policy
League Initiative – Grades Recognition Program Ken
o Ken want to put something forward to the school district
o Perhaps discount fees for students getting A’s
Coaches Deck
o Kelly is interested in a coach’s deck
o Ken will research
Good of Soccer
Adjournment
