WEST AUSTRALIAN POLO ASSOCIATION COMMITTEE MEETING
WA Polo Association committee meeting, held at the Rose and Crown Hotel, Guildford, 6.30pm Tuesday
3rd August 2010
Present: Greg Johnson (Pres.), John Fischer (Chief Umpire), Brett Kiely (Serpentine), Neville Stewart
(Perth), Kt Webster (WAPA secretary), Jo Dawkins (Treasurer), Jason Stowe (Vice President), Sam
Hamersley(Walkaway), Matt Welsh (Moondyne), Colin Ednie-Brown (Kojonup)
AGENDA:
1. Attendance and Apologies
2. Confirmation of Previous Minutes-attached- Matters arising from previous meeting minutes
3. 2010/11 Calendar
4. Financials
5.Correspondance
9. General Business
1. Previous Minutes moved Brett Kiely seconded Colin Ednie Brown
2. Matters Arising from Previous meeting minutes.
MW- Swan Valley Polo Club
BK- Brigadoon and Walkaway Polo Club- discussed general business
JF- Winter Polo calendar- discussed calender
2(i) Swan Valley Polo Club
BK stated that he was unaware that the Swan Valley Polo Club was continuing application.
GJ responded by saying that the matter had not been voted on at previous WAPA meeting but he had
various discussions with different clubs who had approached him after last meeting.
BK continued that he thought that fundamental processes of WAPA protocol had been bypassed therefore
it is hard to make informed decisions. The matter should have been discussed at another meeting. At
present WAPA not representing broader WA polo community moreover the president of the WAPA has
discussed the issue of Swan Valley Polo Club with other clubs at his whim in an improper and
unprofessional fashion.
GJ responded that the matter had not been votes on at the previous WAPA meeting and (Pesident‟s “hat”
off) the formation of the Swan Valley Polo Club is purely for the WA Polo community and we envisage
playing more tournaments later on in the season. The club will need to be financially viable and will have
full club membership support.
CEB- added that the general consensus from Kojonup Polo and Polocrosse Club was that Swan Valley
Polo Club meets all the criteria for holding tournaments and what right does the WAPA committee have
to stop them forming a club.
BK- stated that WAPA needs to look after the polo playing public and not have private, discussions off
the record and that the President had done poor job of canvassing the Swan Valley Polo Club.
JF-stated that WAPA constitution needs to be updated so as to be more relevant.
Motion:
WAPA accepts the formation of the Swan Valley Polo Club
Moved: Neville Stewart Second: Jason Stowe
In favour: Sam Hamersly Colin Ednie-brown
Against: Brett Kiely
GJ: Under the current constitution Swan Valley Polo Club meets all the criteria to form club.
Motion Carried
JD: Advised committee that with the addition of a new club there will be a further $1500 added to
insurance. Previously insurance been divided as follows: Perth, Moondyne, Serpentine= $2000 Kojonup,
Walkaway and WAPA pick up remaining 1/3 of costs.
JD thought best to divide new fees among clubs and make recommendation to clubs.
BK asked if Moondyne were planning to play or were they an inactive club.
JS stated he was going to play.
MW stated that other members of Moondyne were going to play.
Action: Jo Dawkins to advise insurance company and APC of new Swan Valley Polo Club regarding
additional costs to WAPA.
3. Polo Calendar
Perth tabled Proposed Polo Calendar and was spoken to at length by J Fischer.
Discussed among delegates.
JD: Point of Order: The Chief Umpire‟s role is to act in the interests of all Western Australian Polo
Players. Perth has a delegate who is to present their case.
BK: Expressed concerns that Perth had an extra tournament.
MW: Stated extra tournaments for clubs should be placed at the beginning of the season.
JD: Advised a letter be sent to Broome Shire and Ms Paspaley to enquire about their status re Broome
Polo dates Action: KtW and GJ
SH: If Polo in the Valley Charity Polo is a private event then needs to be acknowledged if details are
placed on the website.
JF tabled Winter Polo 2010 calender
Season Calender 2010/11
Date Tournament Club Venue H‟Cap
11/12/10 Polo in City All Langley Park
22-23 Jan 11 Walkaway Walkaway King‟s Meadow 4
29-30 Jan Serpentine Serpentine Serpentine 4
5-6 Feb Swan Valley Swan Valley Duncraig/River Run 4
12-13 Feb Perth Perth King‟s Meadow 4
19-20 Feb Swan Valley Swan Valley Duncraig/River Run 4
26-27 Feb Pooh Bear Serpentine Serpentine 8
5-7 March WA Open Perth King‟s Meadow 8
12-13 March Haggerty Cup Kojonup Serpentine 8
19-20 March Hyatt Cup Perth King‟s Meadow 8
26-27 March Carpenter Cup WAPA Duncraig/River Run 8
2/3 April Gooch Cup WAPA Serpentine 8
9-10 April Charles Cup WAPA King‟s Meadow 8
15&17 April Autumn League Serpentine Serpentine
17 April Polo in the Valley Charity Polo Duncraig
22&24 April Autumn League Serpentine Serpentine
23-24 April Easter Polo Tournament Swan Valley Duncraig/River Run
29April &1May Autumn League Serpentine Serpentine
6&8 May Autumn League Serpentine Serpentine
Motion to move polo calendar 2010/11
Moved: Neville Stewart Second: Jason Stowe
4. Financials
JD: All received financial report year ending June 30th 09/10 via email
Account status:
$90,061.65
-$26,441.80 to Perth when loan agreement signed
$63,619.85
JD: re Clubsonline
Advised that Perth had changed three tournament membership to a weekly player membership.
JD advised that anyone wanting to play polo in structured tournaments on registered fields must be a
registered member to a club via clubsonline or they will not have insurance cover.
5. Correspondance
GJ read letter (attached) from John Fischer to Janine Johnson
6. General Business
Brigadoon:
BK asked what progress had been made between EA, Brigadoon field and WAPA; what was the status of
the lease agreement between EA and polocrosse. Were polocrosse happy to be part of polo.
GJ: Had not received monies ($75,000) as yet although he had some correspondence with Hamish
Johnson and Graham Lane.
GJ: Recommended that a sub-committee be organized to manage grounds and infrastructure. Stated that
WAPA committee should meet at Brigadoon proposed ground so that all are clear as to the exact location
of the field.
Action: GJ
BK: Had action been taken re Walkaway Polo Club regarding the status of the club and intentions going
forward.
KtW and GJ to take action regarding matter.
BK: Had action been taken regarding request for reimbursement for legal fees re Brigadoon
GJ and KtW to take action regarding matter.
JF: Asked was there any follow up to the York Racecourse proposal.
GJ: Had replied to Roy Scott that WAPA were interested although had not received any more
correspondence.
Action: GJ
MW: Asked JF if an umpire school would be held.
JF: Responded that an umpire school would be held at some stage through the season.
All agreed that a player who had umpired the „new‟ rules would be most appropriate.
Meeting Closed: 8.15pm