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					Utah Infrastructure Agency



    Request for Proposal for
 Fiber and Construction Services
        RFP # 2011OSP3




           May 12, 2011
                              Checklist
                        UIA RFP# 2011OSP3

To be considered as a potential participant for the UIA project you must:

 Submit your RFP Acknowledgement Form by May 20, 2011

 Submit questions IN WRITING by May 24, 2011

 Deliver proposal NO LATER THAN 4:00 PM, MDT, June 1, 2011 to:


      Jarrod Pantier, Director of OSP
      UIA
      2175 S. Redwood Road
      West Valley City, UT 84119
      (801) 613-3800

Submission must include:


    All relevant materials in a properly marked sealed envelope

    Letter of Transmittal

    1 electronic copy containing the entire proposal, including text,
     spreadsheets, graphics and diagrams, and other materials submitted in the
     Appendices of the proposal
May 12, 2011

The Utah Infrastructure Agency (UIA) invites you to submit a proposal to UIA that focuses on a
long term partnership in which efficiencies can be realized by awarding to one company to
manage and deploy fiber to the home within the UIA footprint. UIA is desirous to find a
partnership with a company that has Fiber and Construction services, Drop Installation Services
and Materials Supply Chain management. UIA is also desirous to find a partner that is willing
and has the ability to engage and contribute resources to a joint ad campaign to secure Fiber-to-
the-Home business. UIA also plans to use respondent(s) existing crews for operations and
maintenance support when required. The UIA project described in the attached Request for
Proposal (RFP) describes the requirements that contractors and/or vendors must meet to engineer
the network, obtain rights-of-way (ROW) and construction permits, manage the construction
process, perform construction, splice the outside plant (OSP) fiber optic cables, create all as-built
documentation, supply the OSP fiber and perform all supply chain management functions. It
includes questions regarding the organization of your proposed UIA project team, management
plans and processes, construction processes, installation processes, company financial stability
and production capacities, and successful project histories. Importantly, work for and on behalf
of the UIA will be performed through a contract UIA currently has with the Utah
Telecommunication Open Infrastructure Agency (UTOPIA), a separate interlocal cooperative
entity and political subdivision of the State of Utah contracted by the UIA for certain
professional and other services. Notwithstanding this arrangement between UIA and UTOPIA,
the contract ultimately awarded under this RFP

 This RFP outlines format and content requirements for your proposal and includes a listing
    of critical dates. Of those dates, it is most important to note that all proposals must be
    received by 4:00 P.M. Mountain Time on June 1, 2011 in the UIA executive offices 2175
    S. Redwood Road, West Valley City, UT 84119. PROPOSALS SUBMITTED AFTER
    THE DEADLINE WILL NOT BE CONSIDERED. Proposals will be submitted in an
    approved electronic format with a letter of transmittal.

Please use email to direct all questions to Jarrod Pantier (jpantier@utopianet.org) and Jamie
Brotherton (jbrotherton@utopianet.org). Questions must be received prior to the close of
business on May 24, 2011. They will be answered by a follow-up email to all known prospective
respondents and posted to the website by May 27, 2011. If you are interested in receiving the
follow-up emails, please make sure you submit your acknowledgement letter by May 20, 2011.

We look forward to receiving your response.
Very truly yours,

Todd Marriott
UIA Chief Executive Officer
                                                                   UIA
                                         Request for Proposal
                                                     Table of Contents


SECTION 1: General Information ............................................................. 3
  1.1        The entity .......................................................................................................................3
     1.1.1        Creation/History ................................................................................................................................ 3
     1.1.2        Membership/Organization/Governance ............................................................................................ 3
  1.2        Philosophy and Goals ....................................................................................................4
     1.2.1        Open Access...................................................................................................................................... 4
     1.2.2        Standards Based Architecture ........................................................................................................... 4
     1.2.3        Scalability ......................................................................................................................................... 4
     1.2.4        Carrier Class Reliability .................................................................................................................... 4
  1.3        The network ...................................................................................................................4
     1.3.1        Physical Description ......................................................................................................................... 4
  1.4        Purpose / RFP Process Overview ..................................................................................5
     1.4.1        Addendums, Supplements or Amendments to Request for Proposal ................................................ 5
  1.5        Calendar of Events .........................................................................................................6
SECTION 2: Proposals ............................................................................. 7
  2.1        Proposal Organization ....................................................................................................7
  2.2        Electronic Proposal Format............................................................................................7
  2.3        Print Proposal Format (optional) ...................................................................................8
     2.3.1        Letter of Transmittal ......................................................................................................................... 8
     2.3.2        Table of Contents .............................................................................................................................. 8
     2.3.3        Executive Summary .......................................................................................................................... 8
     2.3.4        Demonstration of Understanding of Project Goals and Expectations ............................................... 8
     2.3.5        Qualifications and Experience .......................................................................................................... 8
     2.3.6        Client References .............................................................................................................................. 9
     2.3.7        Supplemental Information ................................................................................................................. 9
     2.3.8        Detailed Response to Fiber and Construction Services ..................................................................... 9
  2.4        Multiple Proposals .......................................................................................................11
  2.5        Clarifications ................................................................................................................11
  2.6        Proposal Submission ....................................................................................................11
  2.7        Selection Process .........................................................................................................12
     2.7.1        Evaluation Process and Criteria ...................................................................................................... 12
     2.7.2        Acceptance of Proposal ................................................................................................................... 14
     2.7.3        False or Misleading Statements ...................................................................................................... 15
     2.7.4        Rejection of Proposals .................................................................................................................... 15
     2.7.5        Site Visit ......................................................................................................................................... 15

SECTION 3: Fiber and Construction Services ...................................... 16
  3.1        Assumptions.................................................................................................................16
     3.1.1        Number of Units Passed .................................................................................................................. 16
     3.1.2        Warranty ......................................................................................................................................... 16

                                                                               i
  3.2        Specifications ...............................................................................................................16
     3.2.1        Engineering Response Requirements .............................................................................................. 17
     3.2.2        Construction .................................................................................................................................... 18
     3.2.3        Supply Chain Management ............................................................................................................. 22
     3.2.4        Installation Service .......................................................................................................................... 24

SECTION 4: Cost/Pricing ........................................................................ 26
  4.1        Vendor Participation in Financing or Marketing .........................................................26
  4.2        Cost Ranking................................................................................................................26
SECTION 5: Terms and Conditions ....................................................... 27
  5.1        Response Material Ownership .....................................................................................27
  5.2        Proprietary Information ...............................................................................................27
  5.3        Conflicts of Interest......................................................................................................27
  5.4        Incurring Costs .............................................................................................................28
  5.5        Line Item Purchasing ...................................................................................................28
  5.6        Contract/Negotiations ..................................................................................................28
     5.6.1        Contract Negotiations ..................................................................................................................... 28
     5.6.2        Type of Contract ............................................................................................................................. 28
     5.6.3        Contractor Responsibility ............................................................................................................... 28
  5.7        Payment/Delivery/Deployment Schedule ....................................................................29
  5.8        Miscellaneous ..............................................................................................................29
     5.8.1        No Discrimination in Employment ................................................................................................. 29
     5.8.2        News Releases/Advertising ............................................................................................................. 30
     5.8.3        Payment and Performance Bond ..................................................................................................... 30
     5.8.4        Bid Bond ......................................................................................................................................... 30
     5.8.5        Insurance ......................................................................................................................................... 30

SECTION 6: Appendix A ............................................................................ I
SECTION 7: Appendix B ........................................................................... II
SECTION 8: Appendix C .......................................................................... III
SECTION 9: Appendix D ..........................................................................IV
SECTION 10: Appendix E .........................................................................V
SECTION 11: Appendix F ........................................................................VI
SECTION 12: Appendix G .......................................................................VII




                                                                              ii
                 SECTION 1: GENERAL INFORMATION
1.1     The entity
The Utah Infrastructure Agency (UIA) is a political subdivision of the State of Utah created by
interlocal agreement among 9 municipalities for the purpose of solving the last mile challenge in
advanced communications for its member cities. The UIA’s goal is to provide every household
and every business access to advanced communications infrastructure (UIA Network), and to
enable choice among services and service providers. Separately, these 9 municipalities along
with 7 others previously formed the Utah Telecommunication Open Infrastructure Agency
(UTOPIA) which owns and operates an existing advanced communication network (UTOPIA
Network). UIA is building the UIA Network which will interconnect to the UTOPIA Network
on an open access, wholesale basis. Currently, the 8 of the 9 UIA member cities are participating
in this project, and, combined with the UTOPIA cities, account for a population base of more
than 500,000 individuals, 150,000+ households, and 30,000+ businesses.
1.1.1   Creation/History
        UIA is a separate legal entity and political subdivision of the State of Utah. UIA was
        created under the Utah Interlocal Cooperation Act and is governed by the Second
        Amended and Restated Interlocal Cooperative Agreement of the Utah Infrastructure
        Agency, dated as of June 7, 2010, as amended (the “Interlocal Cooperative Agreement”).
        The Interlocal Cooperation Act authorizes local governmental units to make the most
        efficient use of their powers by enabling them to cooperate with other governmental units
        on the basis of mutual advantage to provide services and facilities that will best
        accommodate the needs and development of local communities. An entity so formed is a
        political subdivision of the state with power to, among other things, (i) own, acquire,
        construct, operate, maintain and repair, or cause to be constructed, operated, maintained,
        and repaired, any facility or improvement provided for in its organization agreement, (ii)
        borrow money, incur indebtedness and issue revenue bonds or notes for the purposes for
        which it was created, and (iii) assign, pledge or otherwise convey as security or
        improvement within or without the State on terms deemed in the best interest of its
        participants.
        In addition to the specific powers enumerated above, which UIA possesses by virtue of
        being a separate legal entity created under the Interlocal Cooperation Act, UIA’s
        members may contract with UIA to perform any governmental service, activity or
        undertaking which the members themselves are authorized to perform.
1.1.2   Membership/Organization/Governance
        UIA currently has 9 member cities: Brigham City, Centerville, Layton, Lindon, Midvale,
        Murray, City of Orem, Payson, and West Valley City (collectively, the “Members”). UIA
        is governed by a Board of Directors (the “Board”).
        All of the Members except Payson have entered into a Communications Service Contract
        which secures UIA’s capital borrowing.
        The UIA Board consists of directors representing each Member. The Board holds at least
        one regular meeting annually, but may call other meetings as necessary. Each Member is
        entitled to one vote for each one-thousand (1,000) residents, rounded to the nearest one
        thousand. There must be a quorum present at each meeting in order to take any action. A
        quorum consists of the presence of the Board members entitled to cast a majority of the
        votes of the entire Board (which is not a simple majority of Board members since the
UIA                                                                                        Page 3
        voting is weighted based on population).
        The Board also elects from among its members a Chair, a First Vice Chair, a Second Vice
        Chair, a Third Vice Chair and a Fourth Vice Chair. The aforementioned officials serve as
        the Executive Committee of the Board.
        The Executive Committee has oversight of the operations of UIA as delegated by the
        Board. The Board has contracted with UTOPIA for certain services, including
        management and other staff, including a Chief Executive Officer, who has general
        supervision, management, administration, direction, and control of the business of UIA
        and such other related duties as may be prescribed by the Board and the Bylaws. The
        Chief Executive Officeris authorized to perform any function required of UIA by the
        Interlocal Cooperative Agreement and the Bylaws.
1.2     Philosophy and Goals
The member communities of UIA have taken the initiative to assure world-class digital
connectivity for their residents based on the following principles:
1.2.1   Open Access
        Similar to a public airport, the UIA Network has been designed for use by several service
        and content providers. We believe that a single open network allows more providers to
        competitively offer more services at lower cost.
        A “neutral” network owner and “neutral” system operator are expected to encourage open
        access and a significant number of service providers, which will contribute to long term
        growth and stability for the benefit of the community.
1.2.2   Standards Based Architecture
        The UIA Network is dependent, from a technical standpoint, on an open, standards-based
        architecture for broadband media content services. This assures flexibility of service,
        modularity, and interoperability in access, interconnection, and transport. Although the
        special needs of service providers can be accommodated, the principle of open standards
        must be preserved.
1.2.3   Scalability
        The UIA Network has the capability of delivering significantly higher bandwidth than the
        networks of incumbent last mile carriers. Its architecture has the inherent flexibility to
        accommodate future bandwidth demands of residential, business, educational,
        governmental, and other customers without major re-design or construction.
1.2.4   Carrier Class Reliability
        The UIA Network strives to offer carrier class reliability enabling service providers to
        offer products that can compete with those available from incumbent carriers. All
        contracts with system operators and service providers must support this commitment.
1.3     The network
1.3.1   Physical Description
        UIA is in the process of constructing a wholesale advanced communications network,
        which will interconnect with the UTOPIA Network via an Indefeasible Right of Use
        Agreement. The UIA Network uses fiber optic technology which provides transmission
        of voice, data and video at speeds that are significantly faster than existing copper, cable,
        or satellite systems. Fiber is currently used for the backbone of the Internet and other

UIA                                                                                          Page 4
        high-demand applications, but has not been widely implemented over “the last mile” into
        homes and businesses. UIA is laying the fiber optic cable necessary to connect each
        Member city and the homes and businesses within each Member city that does not
        already have a connection. The fiber optic cable is being laid both underground and
        overhead. Other elements of the UIA Network include conduits, innerducts, aerial
        support strand, pre-terminated fiber optic cables, splice closures, splices, multiport
        terminals, switches, transmitters, terminals, internal power sources and all other items
        necessary to operate the UIA Network.

        The UIA Network is divided into footprints (neighborhood service areas) within the UIA
        Member Cities.


1.4     Purpose / RFP Process Overview

This RFP is being published and distributed to solicit proposals for the fiber and the construction
services required to build the UIA Network. You are invited to respond. Should you choose to do
so, you are required to first submit the RFP Acknowledgment Form (Appendix A). This form
must be received in the UIA offices, 2175 S Redwood Road, West Valley City, UT 84119, no
later than 2:00 pm Mountain Daylight Time on May 20, 2011. Failure to provide this form on
time may result in disqualification from further participation.

This RFP is soliciting proposals from qualified contractors to bid on performing work for
upcoming projects in the following areas:

           Engineering
           Permitting and Right-of-Way
           Construction Management
           Construction
           Fiber Splicing
           Documentation of As-Built
           Supply Chain Management
           OSP Fiber Optic Cable
           Installation Services


Contractors must respond to one or all the above in responding to this RFP.

Responses are due by June 1, 2011.

1.4.1   Addendums, Supplements or Amendments to Request for Proposal
        If it becomes necessary to revise any part of this RFP, an addendum, supplement, or
        amendment to this RFP will be provided only to respondents who returned their
        Acknowledgement Form (see Appendix A).




UIA                                                                                        Page 5
1.5     Calendar of Events
The following table outlines UIA’s planned calendar of major events related to the RFP
distribution, proposal submission, evaluation, and selection processes.

            1.   RFP emailed to prospective respondents            05/12/11
            2.   RFP Acknowledgment Form returned to UIA           05/20/11
            3.   Last date for submission of written questions     05/24/11
            4.   Responses to Questions                            05/27/11
            5.   Proposal submission deadline                      06/1/11
            6.   Notice of Intent to Award Contracts               06/8/11


UIA reserves the right to amend the above schedule as necessary.




UIA                                                                            Page 6
                         SECTION 2: PROPOSALS
Proposals must follow the format prescribed below and must include the requested information
and the enclosed Proposal Response Forms. Failure to complete and furnish all information
requested in the form and format specified could result in disqualification. Proposals will
not be accepted from any firm that did not submit an Acknowledgement form as specified
in paragraph 1.4. If you intend to partner with another firm in making a proposal, the
submission must be by the firm that submitted the Acknowledgement form.

2.1     Proposal Organization
Your proposal must be organized and indexed in the following format and must contain all items
listed below through section 8 in the sequence indicated.

       a. Letter of Transmittal
       b. Table of Contents
       c. Section 1: Executive summary
       d. Section 2: Project Goals
       e. Section 3: Qualifications and Experience
       f. Section 4: Client references
       g. Section 5: Supplemental information
       h. Section 6: OSP Construction Services
          1. Category 1: Engineering
          2. Category 2: Permitting and ROW
          3. Category 3: Construction Management
          4. Category 4: Construction
          5. Category 5: Fiber Splicing
          6. Category 6: Documentation of As-Built
          7. Category 7: Supply Chain Management (SCM)
          8. Category 8: OSP Fiber Optic Cable
          9. Category 9: Installation Services
          10. Category 10: Any Appendices*
       i. Section 7: Cost / Pricing
       j. Section 8: Terms and Conditions / Bonding / Insurance

Respondents will be required to organize their proposals in the order outlined in this RFP. If you
do not plan to reply to a category of section 6, please include a page stating “No Response” under
the tab labeled with that part number.

Any proposal that does not adhere to these requirements may be deemed non-responsive
and may be rejected on that basis.

Respondents may attach other materials that you feel may improve the quality of your responses.
These materials must be included as items in a separate appendix with a cross-reference
provided.

2.2   Electronic Proposal Format
At a minimum, respondents must submit their entire proposal electronically on a CD, DVD, or

UIA                                                                                       Page 7
Compact USB Flash Drive including text, spreadsheets, graphics and diagrams, and other
materials submitted in the Appendices. Electronic files must be submitted as follows: word
processing documents and graphics/diagrams in Adobe Acrobat (.pdf) and in MS Word (both
formats must be supplied); spreadsheets in Microsoft Excel. The email or package and files must
be clearly marked with the Vendor’s name and the RFP number.

2.3     Print Proposal Format (optional)
If a printed copy is also delivered, copies of the proposals must be submitted on standard 8 ½” x
11” paper (larger paper is permissible for charts, spreadsheets, etc.) and plastic spiral bound with
tabs delineating each section. Each page must include a footnote indicating company name and
page number.


2.3.1   Letter of Transmittal
        A single letter of transmittal must accompany any proposal. The letter must accompany
        the proposals as a standalone page or file and must:

        a. Identify the submitting organization.
        b. Identify the name and title of the person authorized to contractually obligate the
           organization.
        c. Identify the name, title and telephone number of the person authorized to negotiate
           the contract.
        d. Identify the names, titles, and telephone numbers of persons to be contacted for
           clarification.
        e. Be signed by the person authorized to contractually obligate the organization.

2.3.2   Table of Contents
        The table of contents must be placed immediately after any cover page and before the
        Executive Summary.

2.3.3   Executive Summary
        Label this section “Section 1: Executive Summary” in your proposal. In two pages or
        less, highlight the significant aspects of your proposal including an outline of your
        organization, your management processes, financial strength, qualifications and
        experience, client references, and anything else that is pertinent.

2.3.4   Demonstration of Understanding of Project Goals and Expectations
        Label this section “Section 2: Project Goals” in your proposal. Proposals must indicate
        your understanding of project goals and expectations. This section should explain, at a
        high level, how your proposal addresses the key project goals and criteria.

2.3.5   Qualifications and Experience
        Label this section “Section 3: Qualifications and Experience” in your proposal. Provide
        information on relevant personnel from your company with whom UIA would work,
        should you win a contract; this is essentially your proposed UIA Team. Include also their
        general availability – will they be dedicated to UIA and where will they be located. We
        require that you include resumes for these proposed personnel.


UIA                                                                                         Page 8
        Additionally, in a subsection, provide information regarding the financial stability, track
        record, and support capabilities of your company. We require that you include the
        following:
           The two most recent audited financial statements
           Ownership of your company
           Number of years in business
           Number of support employees in Utah and adjacent states
           Other resources available to support the services offered

2.3.6   Client References
        Label this section “Section 4: References” in your proposal. Please provide a list of at
        least five paying customers of your company. The list must provide a customer name,
        description of the services provided, and a brief description of the project history
        (timelines, challenges, etc.). For each customer reference, include contact names, phone
        numbers, and email addresses for staff in executive, project management, and financial
        positions.

2.3.7   Supplemental Information
        If included, label this section “Section 5: Supplemental Information” in your proposal.
        Company brochures, maps, and other supplementary and marketing materials may be
        included in this section of the proposal.

2.3.8   Detailed Response to Fiber and Construction Services
        Label this section “Section 6:Fiber and Construction Services” in your proposal.

        2.3.8.1 Engineering
        Label this category “Category 1: Engineering” in your proposal.

        If you are responding to this category of section 6, deliver a point-by-point response to its
        corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
        stating “No Response” under the tab. Engineering for the project will only be required in
        years 2 through 5.


        2.3.8.2 Permitting and Right-of-Way
        Label this category “Category 2: Permitting and Right-of-Way” in your proposal.

        If you are responding to this category of section 6, deliver a point-by-point response to its
        corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
        stating “No Response” under the tab.

        2.3.8.3 Construction Management
        Label this category “Category 3: Construction Management” in your proposal.




UIA                                                                                          Page 9
      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.4 Construction
      Label this category “Category 4: Construction” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.5 Fiber Splicing
      Label this category “Category 5: Fiber Splicing” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.6 Documentation of As-Built
      Label this category “Category 6: Documentation of As-Built” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.7 Supply Chain Management
      Label this category “Category 7: Supply Chain Management” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.8 Fiber Optic Cable
      Label this category “Category 8: Fiber Optic Cable” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.

      2.3.8.9 Installation Services
      Label this category “Category 9: Installation Services” in your proposal.

      If you are responding to this category of section 6, deliver a point-by-point response to its
      corresponding Specifications section (Section 3.2) of this RFP. Otherwise, place a page
      stating “No Response” under the tab.




UIA                                                                                       Page 10
       2.3.8.10 Appendices
       If included, label this category “Category 5: Appendices” in your proposal. Gantt charts
       and other supplementary materials may be included in this section of the proposal.


2.4    Multiple Proposals
You may submit more than one proposal to this RFP to show alternative processes. However,
one and only one proposal should be identified as your "PRIMARY PROPOSAL" and all others
must be identified as "ALTERNATIVE PROPOSALS." To facilitate the evaluation process,
"ALTERNATIVE PROPOSALS" must follow the same format as "PRIMARY PROPOSALS."
Alternative approaches will be evaluated on the same bases as primary approaches.

2.5    Clarifications
You may request clarification of any part of this RFP, but you must do so in writing no later than
May 24, 20011 – no other type of request for clarification will be honored. All responses to
requests for clarification will be published to all registered respondents simultaneously on May 27,
2011.

Any questions regarding content, technical, or procurement procedures must be directed, via email
to Jarrod Pantier and Jamie Brotherton at:

       jpantier@utopianet.org and jbrotherton@utopianet.org

Include RFP# in subject line of email.

UIA reserves the right to obtain clarification of any point in a respondent's proposal or to obtain
additional information necessary to properly evaluate a particular proposal. Your failure to
respond to such a request for additional information or clarification will result in rejection of
your proposal. Questions must be submitted via email. Questions submitted by potential
respondent’s and UIA’s answers to the questions will be provided to all potential respondents.

2.6    Proposal Submission
The sealed proposal package must be delivered to:

       Jarrod Pantier, Director of OSP
       UIA
       2175 S. Redwood Road
        West Valley City, UT 84119
       (801) 613-3800

Respondents must allow sufficient delivery time to ensure receipt of their proposal by the time
specified. Late submissions will be returned unopened.

A Letter of Transmittal will be submitted with the following information:

      Respondent's Name, Contact, Phone number, and Email address
      Proposal – UIA RFP #2011OSP3
      Proposal due: June 1, 2011.
UIA                                                                                        Page 11
Person(s) legally authorized to contractually bind the respondent must sign the Letter of
Transmittal.

2.7    Selection Process
UIA’s evaluation committee is comprised of the UIA procurement officer and members of UIA
contracted staff. This committee will review all eligible proposals and, through an interactive
process, determine which responses will be best for the UIA Network. This determination will be
based on the criteria described in section 2.7.1 below.

In order to receive consideration, responses must address all aspects of the requirements
specified in the RFP. Failure to address all requirements of the request could disqualify a
response from consideration.

In order to build a superior network, UIA recognizes that specific detailed processes must be
created and followed. Consequently, UIA considers your response to the categories in section 3.2
the elements to be used in the evaluation/selection process. The responses will be ranked based
on their responses to these sections.

UIA is not obligated to select the least expensive contractor: instead, selection will be based on
the criteria indicated below. Additionally, UIA retains the right, at its sole discretion, to select or
not select respondents to be included in further negotiations at any point during the evaluation
process. Finally, UIA retains the right at its sole discretion to engage in further negotiations with
multiple respondents toward the most advantageous agreement.

2.7.1  Evaluation Process and Criteria
UIA will use different criteria, during different steps of the evaluation process, to select
responses for further consideration. The criteria include, in order of application:

    1)   Conformance to submission requirements
    2)   Corporate qualifications, experience and financial stability
    3)   Proposed processes and deployment plan(s)
    4)   Cost/Pricing




UIA                                                                                           Page 12
                                                                                                    Processes, Plans & Staffing
                                                            Financials and Experience




                                                                                                                                                                                                                  Validation and Evaluation
                  Format/Content Review




                                                                                                                                              Top Candidates per




                                                                                                                                                                          Pricing Proposals
                                                                                                                                                   Section
                                          Proposals                                     Proposals                                                                                             Winning
                                                                                                                                                                                                                                                  Award
Proposals
                                                                                                                                                                                              Vendor(s)
                                                                                                                                                                                                                                                 Contract
                                                                                                                                                                                              Selected

                                                                                                                                  Proposals




Proposals                                 Proposals                                     Proposals




            Step 1:                                   Step 2:                                       Step 3:                                                        Step 4:                                                                    Step 6:
            Review all                                Evaluate                                      Evaluate                                                       Review                      Step 5:                                        Award
            submissions;                              responses based                               remaining                                                      remaining                   Oral                                           contract to
            disqualify                                on respondent                                 responses                                                      responses                   Presentations                                  vendor(s)
            those not                                 experience and                                based on                                                       based on                    / site visits as                               whose
            meeting                                   financial stability.                          Processes,                                                     Pricing                     necessary                                      proposal
            basic format/                                                                           Plans, and                                                     proposals                                                                  meets all
            content                                                                                 Staffing                                                                                                                                  requirements.
            requirements.




The selection process, including the sequence of applied evaluation criteria and explanations of
individual steps, is described below.


             2.7.1.1 Submission Conformance Review
             Proposals that fail to conform to the format and content requirements described in this
             RFP may be disqualified.

             2.7.1.2 Corporate Experience and Qualifications
             All proposals passing the Conformance Review will be evaluated for corporate
             experience, qualifications, and financial stability. The review committee will determine
             how well the respondent(s) is qualified.

             2.7.1.3 Processes, Plans and Staffing Review
             The review committee will determine how well the proposed processes demonstrate
             proficiency in the given area and if they coincide with UIA goals which include quality
             services, timely delivery, reducing and controlling costs, and minimizing impact on
             residential neighborhoods, while conveying a positive image to the community as a
             whole. Those responses not outlining processes that meet these goals will be eliminated
             from consideration.

             The responses with well-outlined processes and clear explanations will then be further
             analyzed based on the proposed deployment plan and staffing review. The review
             committee will determine at what level the processes and plans are thorough and well-
             conceived.

             2.7.1.4 Price Proposals
             Vendors or contractors, who submitted the top proposals from the Processes, Plans and
UIA                                                                                                                                                                                                                                                      Page 13
        Staffing Review, will then be moved forward and their pricing will be evaluated as
        indicated in section 3.2 below. Cost is the final criterion by which you will be ranked for
        final consideration.

        The final pricing/cost proposal must be accompanied by a bid bond as stipulated in
        paragraph 5.8.4. Pricing proposals that are not supported by adequate bid security
        may not be evaluated or considered.

        Proposal prices must include applicable Federal, State, or Local taxes. UIA will pay the
        applicable taxes to the State of Utah. In case of a discrepancy between the totals shown
        on the price form and the actual sum of the item totals, the lower item or totals will
        prevail.

        Proposal pricing must not include charges for out-of-pocket expenses tangential to the
        delivery and deployment of the services being bid on. Note that no expenses related to the
        submission of this proposal are reimbursable.

        2.7.1.5 Oral Presentation
        UIA may require the finalists, at their own expense, to travel to the UIA offices (or
        wherever designated), to make an oral presentation of their proposals. During this
        presentation, UIA will look for evidence of the stability, experience, and qualifications of
        the company. Additionally, the presentation is to enable the respondent(s) to explain its
        management processes, deployment plans, and to allow the UIA review committee to get
        to know the individuals with whom they might eventually be working. Given this
        purpose, contractors must send to the oral presentation those individuals who will work
        most closely with UIA staff in deploying the outside plant. If necessary, UIA will
        schedule any site visits at this time.

        2.7.1.6 Winner(s) Selected and Notified
        On June 8, 2011, UIA will select a winner(s). UIA will notify the contractors and then
        begin contract negotiations.

        2.7.1.7 Validation
        Prior to signing a contract, the winning bidder(s) must first demonstrate that they have
        established substantial relationships with the entities and companies that will provide the
        services and materials as well as outsourcing and staffing firms. In addition, the
        contractor (s) must be able to identify the persons who will be filling the key roles during
        deployment. All subcontractors and suppliers must be identified in your RFP response.
        UIA reserves the right to accept or deny any subcontractor or supplier at its own
        discretion.

        Second, the winning bidder(s) must be able to demonstrate knowledge and provide
        documentation of safety and environmental requirements of all UIA cities, the state of
        Utah, and federal entities.

2.7.2   Acceptance of Proposal
The contents of the proposal of the successful respondent may become contractual obligations, if
acquisition action ensues. Failure of the successful respondent to accept these obligations in a
purchase agreement, purchase order or contract, or similar acquisition instrument may result in
UIA                                                                                        Page 14
cancellation of the award and such respondent may be removed from future solicitations.

2.7.3    False or Misleading Statements
If, in the opinion of UIA, a proposal contains false or misleading statements or references, it will
be rejected.

2.7.4   Rejection of Proposals
Issuance of this RFP in no way constitutes a commitment by UIA to award a contract. If it is
deemed by UIA in the best interest of UIA to do so, UIA reserves the right to reject any or all
proposals and to waive any informalities or minor irregularities in proposals received or to accept
any portion of a proposal or all items proposed, or to reject any and all proposals received in
response to this RFP, or to cancel the RFP for any reason. Further, in the event that funds are not
available or are terminated, no contract resulting from this RFP will be executed.

2.7.5  Site Visit
Respondents whose proposals are selected as finalists may be required to demonstrate a
successful project, provide documentation, and/or arrange site visits where similar projects and
processes currently being implemented. Such presentations, demonstrations, and site visits
provide an opportunity for the respondent to clarify and validate the proposal. The time and place
of such demonstrations and site visits will be scheduled by UIA. No official announcement will
be made of the names of the respondents requested to make presentations or to arrange site visits.
UIA will bear its own costs associated with a site visit.




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        SECTION 3: FIBER AND CONSTRUCTION SERVICES
To allow creativity in the proposal process, this RFP does not define all requirements; rather, it
identifies fundamental goals and high-level assumptions regarding the deployment of the outside
plant and associated processes. Responses to this RFP must present a proposal addressing these
goals and assumptions. Within those parameters, UIA is open to any workable and cost-efficient
proposal.

3.1     Assumptions
Along with the goals listed in Section 1 above, UIA has made these various high-level
assumptions/requirements regarding fiber and construction services during year one of the
deployments. The deployment of the work required will be phased by year and demand. The first
year will consist of building access level fiber to more than 5400 addresses and to connect more
than 5100 subscribers. The installations will be occurring in footprints where the UTOPIA
Network currently exists, and in newly -constructed UIA Network footprints. Years 2-5 will be
focused in areas where residents have signed up for installations and UIA has a 25% or greater
take rates. Currently UTOPIA has another contract to place all of the backbone cables and
shelters to provide connectivity to all UTOPIA footprints. This contract will construct some of
the pathways required for the UIA Network access level fiber deployment.

3.1.1   Number of Units Passed
        Although the UTOPIA Network and UIA Network will eventually expand to include tens
        of thousands, and even hundreds of thousands, of subscribers over its life time, UIA will
        use a phased deployment approach, initially building out just over 5400 addresses in its
        first year and connecting close to 5200 subscribers in both existing legacy UTOPIA
        Network areas and the UIA Network that will be newly-constructed. UTOPIA currently
        has 75,548 feet of 1 ¼ inch duct already in place to facilitate this expansion. In a separate
        contract there will be approximately 16,100 feet of aerial pathway constructed and 38,300
        feet of underground pathway constructed. There is approximately 54,621 feet of aerial
        pathway and 166,251 feet of underground pathway remaining to be constructed. The
        vendor(s) or contractor(s) with winning proposals will have valuable experience towards
        participation in future phases of deployment if we are satisfied with their performance.
        However, since this additional work is not guaranteed, proposals should reflect pricing
        for a single, one-time network design/build.


3.1.2   Warranty
        The winning respondent(s) shall warranty all OSP construction for a minimum period of
        two (2) years after UIA’s acceptance of ownership upon final completion.

3.2     Specifications
        This portion of the RFP is divided into nine (9) categories: Engineering, Permitting and
        ROW, Construction Management, Construction, Fiber Splicing, Documentation, Supply
        Chain Management, and OSP Fiber Optic Cable. Contractors or vendor may submit a
        proposal for any one or combination of these; however, responses must include the
        information as requested below for each individual category included in your proposal.
        Responses must include the information as requested below for each individual

UIA                                                                                         Page 16
        category and the unitized pricing form for the work.

3.2.1   Engineering Response Requirements
        3.2.1.1   Infrastructure Design

        Along with the assumptions listed above UIA currently has all the pathways engineered
        and may only require slight modifications to existing engineering to deploy a solution
        that incorporates a factory terminated waterproof pre-connectorized solution. The system
        shall consist of distribution cables with factory terminated fiber tap points, a distribution
        interface that is rugged, waterproof and suitable for placement in a pedestal/vault and pre-
        connectorized drop cables. The fiber network should allow for product deferment with
        future customer connections in a timely and cost effective manner.

        As part of the UTOPIA Network, feasibility studies were prepared to estimate
        construction costs, determine pricing models, and forecast maintenance and operating
        expenditures. To do this, GIS data was collected from each member city and network
        service areas were mapped out for each city.

        Contractors with the winning bid to this category of the RFP will be responsible for
        managing the entire civil engineering portion of the project in years 2-5. This section will
        not be part of the total bid price but rather by unit only. In this section of your RFP
        response, you should list the individuals that will be involved in the civil engineering of
        years 2-5 of the UIA project and describe their responsibilities and how they will be
        organized.

        In this section include discussions on civil engineering and fiber optic distribution and
        splicing design. The responses to the following will be used for evaluation and contractor
        selection. Note that all network designs, plans and specifications produced by the
        successful bidder become property of UIA.

        Engineering candidates will be required to:

           Design the infrastructure to a suitable scale. Design requirements include but are not
            limited to plotting a running line, identifying the locations of major features such as
            poles, manhole lids, hydrants, and underground utilities.
           Produce scaled drawings and deliver hard copy printouts of sections of the network to
            the permitting agencies and the contractors for construction as required. Maintain and
            manage contacts with permitting agencies, ROW entities etc. as necessary to stay
            highly involved in the permitting processes.
           Create progress reports on the design of the network. Track and document any and all
            changes from original design. Soft copies shall be given to UIA.
           Create the fiber optic cable distribution and splicing design. Create plans for fiber
            placement, document fiber aggregation and splice points, create splice diagrams or
            cut sheets, and identify materials needed for each splice location.
           Provide a detailed organizational chart(s) of UIA project teams, including field
            positions and management.
           Provide timelines as requested byUIA, in weeks, outlining project ramp-up and
            phases as they relate to design and engineering, for example, obtaining high-level GIS
UIA                                                                                         Page 17
            designs, establishing relationships with local entities, etc.
           Provide contact information for all UIA cities, the state of Utah, and federal entities
            that govern safety and environmental regulations.


        3.2.1.2 Permitting and ROW Response Requirements
        UIA is an interlocal cooperative entity comprising 9 separate municipalities, however in
        order to meet federal, state, city, and private entity regulations and ordinances, permits
        and rights-of-way must be obtained as if UIA were a private company. Wherever
        possible, utility and other public easements will be used in the deployment of the UIA
        Network. Designs will be considered when applying for permits and ROW. In year 1 the
        rights of way have been secured and only the permits for construction will be required.
        Permit fees will be passed through to UIA.

        In this section discuss how you would obtain permits and ROW. Describe how the ROW
        and Permitting processes interact with engineering activities to ensure that the network is
        designed, permitted, and deployed on time and within budget.

        Responses to the following will be used for qualification, evaluation and contractor
        selection. Respondents to this section will be required to:

           Identify right of way entities including Federal, State, City, and private organizations
            etc.
           Build and maintain relationships as necessary to obtain specifications, requirements,
            ordinances etc.
           List the individuals that would be involved in the Permitting and ROW of Phase 1 of
            the UIA project and describe their responsibilities and how they will be organized.
           Outline processes to communicate permitting and ROW needs to UIA engineering
            groups.
           Provide contact information for all UIA cities, the state of Utah, and federal entities
            that govern safety and environmental regulations.

        As part of your response, you must include a realistic schedule. The schedule should not
        be dated, but should break out your action plan in terms of weeks following contract
        signing. Your schedule should reference dependencies over which you have control. The
        schedule should show periods of performance and milestones for ramp-up and service
        deliverables. Tasks to be performed by the respondent as well as by UIA must be
        specifically stated and included in the schedule.

3.2.2   Construction
        3.2.2.1 Construction Management Response Requirements
        Because contractors responding to this section of the RFP are essentially submitting
        proposals to be the “Prime Contractor” for the installation of the UIA Network outside
        plant, they will be responsible for managing the entire deployment.

        Construction Management includes construction inspection, ensuring site cleanliness and
        safety, resolving street-level public relations issues and concerns of residents and

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      businesses, ensuring city ordinances and permit requirements are being followed, and
      reporting incidents, etc.

      In this section of your RFP response, you should list the divisions that will be involved in
      the construction management of the UTOPIA project and describe their responsibilities
      and how they will be organized.

      In addition, outline processes you plan to follow to:

             Identify subcontractors and suppliers
             Bid work projects
             Ensure timely completion of work
             Inspect the construction
             Track materials and shrinkage
             Report and resolve discrepancies, progress, and incidents
             Ensure safety regulations are met
             Ensure environmental requirements are met

      Sample documentation from previous projects will also be reviewed as part of this
      evaluation. Samples of the following should be included:

             Progress tracking reports and other communication documentation,
             Material tracking and shrinkage reports,
             Inspection reports,
             As-built documentation,
             Billing/invoicing paperwork,
             Incident and damage control reports,
             Public Relations (PR) fliers and documentation,
             Other documentation as appropriate

      Each process should detail the responsibilities of the people associated with it.

      3.2.2.2 Construction Response Requirements
      Because each member city will have “virtual ownership” of the portion of network
      deployed within geographical boundaries, UIA is very concerned that the construction
      processes be done in such a way as to have minimal impact on residents and businesses.
      This will require careful public relations plans and incident procedures that will resolve
      problems quickly and agreeably as they arise.

      The contractor with the winning proposal may be considered as the “Prime Contractor”
      who will manage any number of subcontractors to ensure that the network is deployed
      according to the engineering design and the goals and objectives stated herein.

      All construction must be done to the highest of industry standards and in accordance with
      all city, state, and federal laws regarding safety, general construction practices, and
      environmental requirements. When utilizing privately owned assets to deploy
      infrastructure, all private party regulations and requirements shall be followed.


UIA                                                                                       Page 19
      To the extent practicable, UIA will utilize existing infrastructures including conduit and
      power poles, as well as place new conduit and fiber using aerial deployment, trenching,
      boring, and other methodologies.

      In this section of your RFP response, you should list the people and divisions that will be
      supporting the UIA project.

      As part of your response, you must include a realistic mobilization schedule. The
      schedule should not be dated, but should break out your plan in terms of weeks following
      contract signing. The schedule should show periods of performance and milestones for
      deployment deliverables. Tasks to be performed by the respondent as well as by UIA
      must be specifically stated and included in the schedule.

      In this section include discussions on construction of buried and aerial plant. The
      responses to the following will be used for qualification, evaluation and contractor
      selection. The successful bidder(s) will be required to provide documentation and details
      of past successful projects that have involved:

         Construction of all aspects of a conduit infrastructure including, but not limited to:
          general excavation, directional boring, trenching, innerduct placement,
          manhole/handhole placement etc.
         Construction of aerial plant and placement of fiber optic cable, including installing
          new poles, make ready work, placing strand & anchor and down guys, risers and
          lashing/overlashing fiber cable.
         Installation of fiber optic cable in conduit – done by pulling or blowing.
         The placement and installation of fiber optic transition points (splice closures)

          Respondents to this section must also include their safety record for several recent
          projects and provide contact information for all UIA cities, the state of Utah, and
          federal entities that govern safety and environmental regulations.


      3.2.2.3 Fiber Splicing Response Requirements
      For the purposes of this RFP, UIA has defined high-level guidelines for fiber splicing.
      Additional design specifications will be provided to the winning contractor(s).

      Unidirectional splice loss shall not exceed 0.30 db. During splicing, if the unidirectional
      measured loss of a splice is greater than specification the contractor(s) must break the
      splice and re-splice the fibers until the measured loss is 0.30 dB or less. A Fiber Splice
      Report will be submitted to UIA upon completion of splice and power meter tests for
      each span.

      The Optical Time Domain Reflectometer (OTDR) will be used to test splice loss; UIA
      requires contractors to use the Laser Precision Inc. CMA4000 or equivalent. These
      instruments must have the capability to store and export all test files.

      An Optical Power Meter and Laser Light Source will be used to measure power loss on
      each completed span to verify continuity between fibers and to ensure that fibers are
      correctly spliced together. No specific vendor is required for the Power Meter and Laser
UIA                                                                                     Page 20
      Light Source equipment, but it must be able to operate at the 1310nm range (1260-
      1360nm) and the 1550nm range (1480nm-1600nm).

      In this section include discussions on Fiber Splicing. The responses to the following will
      be used for qualification, evaluation and contractor selection. Based on the general
      considerations the winning contractor(s) will be required to:

         Provide labor and equipment for fiber splicing and testing.
         Prepare cables for splicing and termination in splice cases and fiber termination
          panels etc.
         Assist in fiber deployment design.
         Document, in detail, fiber splices by OTDR and power meter and create tracking
          reports.
         Provide fusion, mass fusion and mechanical splicing and testing.

      In this section of the RFP response, bidders must list the individuals that will be involved
      in the fiber splicing and testing of Phase 1 of the UIA project and describe how they will
      be organized and their responsibilities. Please provide a detailed organizational chart(s)
      of your UIA project team, including field positions and management and a list of the
      equipment and/or product names, models etc. that you will use to perform splicing and
      testing.

      3.2.2.4 Documentation of As-Built Response Requirements
      Because the network will be designed using GPS equipment, we are requiring that the
      network be documented using GPS equipment. The collected GPS data sets will then be
      ported into a GIS database. Stationary and/or mobile base stations should be used in the
      data collection process. The GIS information must differentiate between the UIA
      Network and the UTOPIA Network.

      In this section include discussions on as-built documentation, GPS & GIS systems, as
      well as data collection processes and methodologies. Documentation will be recorded in
      the State Plain NAD 83 - US Foot (Utah Central Zone) coordinate system. The unit of
      measure will be U.S. Foot. All GPS points will have sub foot (< 12 inch) accuracy for
      horizontal (X, Y) and vertical (Z) axis unless otherwise specified. The responses to the
      following will be used for qualification, evaluation and contractor selection. Respondents
      will be required to:

         Provide GPS equipment and software to create construction as-built documentation.
         Work with UIA GIS Staff to develop data dictionaries for GPS systems and finalize
          recording and reporting processes and procedures.
         Document network infrastructure using GPS systems and tools as construction occurs
          including:
                  i. Provide location data for trench deployment. Documentation will include
                     infrastructure description as well as placement. GPS coordinates will be
                     taken at 100 foot intervals and at any and all running line changes,
                     infrastructure changes, utility crossings, access points, hand holes,
                     terminations or other points as necessary.
                 ii. Provide location data for directional bores. Documentation will include

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                        coordinates for each rod length, utility crossing, access point, and hand
                        hole. Other points will be documented as necessary.
                  iii. Provide location of aerial infrastructure by taking GPS coordinates of each
                        pole with UIA fiber optic attachments and documenting attached
                        infrastructure. Documentation shall include attachment details such as
                        pole type, pole class, use of extension arms, height of attachment (HOA)
                        etc.
                  iv. Document curb and utility offset by taking coordinate points along
                        construction routes.
           Submit as-built data to UIA as GPS coordinate points as well as ESRI GIS files
            approved as per UTOPIA. Line and point attributes shall be appropriately formatted
            and accurately recorded.
           Demonstrate the ability to coordinate documentation with Construction Management,
            Inspectors, Field Supervisors, and other personnel as needed.

        In this section of your RFP response, you should list the individuals that will be involved
        in the documentation process of year 1 of the UIA project and describe their
        responsibilities and how they will be organized. Include field positions and management
        and a list of the equipment and / or product names, models, etc. that you will use to
        document construction, including differentiation between the UIA Network and the
        UTOPIA Network. Also include a timeline for ramp-up and deployment of personnel.
        Include any factors that may affect delivery of documentation to UIA staff.

3.2.3   Supply Chain Management
        3.2.3.1 Supply Chain Management Response Requirements
        To support this UIA project, the successful respondent to this section of the RFP must be
        able to supply equipment and materials to multiple warehouses or staging areas. Strategic
        warehouse locations will be weighed when selecting the winning proposal(s).
        Respondents must have proven electronic systems and processes in place when contract
        negotiations begin.

        In this section of your RFP response, you should list the people and divisions that will be
        involved in the Supply Chain Management (SCM) of the UIA project and describe their
        responsibilities and how they will be organized.

        In addition, outline your SCM processes to track materials and equipment. Since loss due
        to shrinkage can affect overall costs, this must be tracked; reports must be submitted
        regularly.

        As part of your response, you must include a realistic schedule. The schedule should not
        be dated, but should break out an SCM implementation plan in terms of weeks following
        contract signing. The schedule should show periods of performance and milestones for
        process deliverables – including a test or series of tests showing materials flows into and
        out of facilities. Tasks to be performed by the respondent as well as by UIA must be
        specifically stated and included in the schedule.

        It is required that the SCM system being used be able to interface with the UIA financial
        system. This will be done through electronic data interchange (EDI) standards. (As a
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      minimum the system must be able to produce a delimited text file.)

      As part of your response, you must address processes you will use to stage and kit
      product and materials. Include discussions on how materials are picked up and tracked
      and what assurances exist to eliminate error and cost overruns.

      Proposed warehouse locations must also be listed in this section of your RFP response.

      3.2.3.2 Fiber Optic Cable Response Requirements
      Responses to this section will focus directly on the fiber optic cable (FOC) of the
      network. This will include detailed responses to items such as product availability,
      manufacturing capacity, warranty, product durability (weather-related tolerance and
      lifespan), glass manufacturer, and any other considerations which may distinguish one
      fiber optic cable over another.

      Where available, UIA will utilize existing fiber within the UTOPIA Network; all new
      fiber must be compatible.

      Vendors are required to provide specifications for single mode fiber cable (1310 &
      1550nm) in strand counts of 1, 2, 12, 24, 36, 48, 72, 96, 144, 288,432, and 864 in both
      Loose tube and Ribbon designs.

      The general FOC specifications are: non-armored single mode (SMF) dielectric loose
      tube cable, which will be stenciled with cable sequential numbers (in feet) and the UIA
      name and emergency contact phone number. The fiber cable used must be rated for aerial
      and buried applications. The fiber optic solution should incorporate a factory terminated
      waterproof pre-connectorized solution. The system shall consist of distribution cables
      with factory terminated fiber tap points, a distribution interface that is rugged, waterproof
      and suitable for placement in handholes, vaults, and on aerial support strand.

      RFP responses must include detailed responses to:
       Product availability
       Manufacturing capacity
       Warranty
       Product durability (weather-related tolerance and lifespan)
       Glass manufacturer
       Other considerations which may distinguish one fiber optic cable over another

      UIA welcomes recommendations for different types of fiber cables, for example, low
      water peak, dispersion shifted, etc.

      UIA will require that all fiber be tested and documented before leaving the manufacturing
      plant.

      In this section of your RFP response, you should list the personnel that will be involved
      in supplying the fiber to the project and providing UIA with ongoing support.




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3.2.4   Installation Service

        3.2.4.1 Installation Services Requirements
        This is one of the most important areas and has the greatest impact to the deployment
        plan of UIA. This section of the RFP identifies fundamental goals with some best
        practice assumptions regarding the program coordination, drop conduit installation, fiber
        drop installation both aerial and underground, building entrances, cat5 or cat6 installation
        and certification. Installers will be required in some cases to install UIA service provider
        equipment before completing the service order. UIA will work closely with all awardees
        in determining best practices for installers dealing with customers at their premise. The
        installation work can vary from day to day and from month to month and from season to
        season depending on the sales activity from the awareness advocates. UIA will use
        commercially reasonable efforts in trying to maintain a level production schedule.

        As part of your response, you must include a realistic mobilization schedule. The
        schedule should not be dated, but should break out your plan in terms of weeks following
        contract signing. The schedule should show periods of performance and milestones for
        deployment deliverables. Tasks to be performed by the respondent as well as by UIA
        must be specifically stated and included in the schedule.


        In responding to this section of the RFP, respondents must have the ability to work with
        the officers and employees of UIA and UTOPIA and other partners as directed by UIA to
        provide services and support for UIA and to provide any or all of the following:
             Describe in detail your understandings of the Installation Standards Document.
             Review Installation Standards Document and related documents and give
                recommendations or any changes that are needed to create greater value and long
                term scalability.
             Provide assessments/recommendations to UIA for the best practices on installing
                drop conduit to a customer’s premise. Include costs savings factors and methods
                of reducing costs.
             Provide assessments/recommendations to UIA for the best practices on installing
                fiber optic drop to a customer’s premise and all internal wiring practices. Include
                costs savings factors and methods of reducing costs.
             Because of the nature of the work it is required that all installers working on the
                project will be required to have a criminal background check and a pre-
                employment drug screen.
             Describe the plan and personnel to perform to ensure management control and
                project oversight of the work.
             Designate the key contact for UIA and Service Providers to contact for any
                problem resolution. Describe the plan to deal with escalated issues and the
                approach to solving issues.
             Indicate their safety record with OSHA incident rates and their approach to safety
                training.
             Describe their testing plan, quality control plan, checking of paperwork activity
                and reporting process, and other related project management methods.
             List and describe any subcontractors and define the role of the subcontractor in
                performing the work and the plan to manage any subcontractors. Define the

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          percentage of work to be assigned to the subcontractors.
         Describe in detail the plan for performing the materials management and
          inventory control. Describe the methods to track and report materials and
          handling procedures. Address inventory operations, storage area needs, and chain
          of custody.
         Describe the public relations plan and plan for customer notification procedures
          for working the customer at the site, and the overall approach to the customer
          education work.
         Describe any special scheduling work or customer notification work to be
          performed by UIA or the Service Providers in assisting the Contractor in
          completing the Work.
         Indicate if there are any limitations on the hours of the week available to perform
          the Work and any related costs impacts based on a six (6) day schedule.
         Identify any discrepancies in the description of the work not included in the RFP
          and your approach to address those issues by going above and beyond the duty in
          performing the work. State any skills of the trade developed by your firm that sets
          higher standards in performing the work.
         Ensure at least one employee with each crew is fluent in English. The employees
          must be trained to be respectful of personal property and set a high customer
          service standard by adhering to orders and instruction of the homeowner.




UIA                                                                                 Page 25
                        SECTION 4: COST/PRICING
As you prepare those specific pricing and cost estimates, be aware that your proposal must
provide price commitments through the duration of Year One of the project. And, if
performance and/or products meet or exceed expectations, UIA may extend the contract(s).

As indicated, the top proposals in each category will eventually be ranked based on their costs.
As noted in section 2, cost represents the final criterion for ranking finalists’ proposal(s). Based
on responses to the information requested in section 3.2, UIA will select the solutions that
satisfy the goals, address the assumptions, and deliver the functionality required for the
UIA Network.


4.1     Vendor Participation in Financing or Marketing
For this RFP, we are open to suggestions and/or offers to help us minimize the financial risk UIA
will bear in building the UIA Network, particularly in regard to purchasing and deploying the
outside plant. There is no requirement for you to include an offer to participate in network
financing or marketing as part of you proposed solution. However, it should be clearly noted that
UIA welcomes such offers, and will be considered as part of the vendor/contractor selection
process; selected proposals will be ranked by cost, and these options impact your final cost
figures. To the degree that you offer creative cost/pricing or financing/marketing options, you
can positively influence the cost ranking of your proposal and, therefore, improve your chances
of winning the bid.

If you offer creative options, you must provide detailed explanations of their terms. For example,
if you offer financing, provide complete terms of the financing (interest rates, length, etc.). If you
offer Coop marketing, describe terms and conditions, including total dollar value, timing,
dependencies, and so on. If you want to participate in UIA bond financing, again define all
details of the terms and conditions of such an investment. Whatever the option, be sure to
identify it and describe it in detail with, wherever possible, a single dollar figure representing the
assumed value of the option to UIA.

UIA places no restrictions as to the type, terms, or nature of these options: feel free to be
creative. Whereas some vendors or contractors may wish to simply price their proposal as a lump
sum others may wish to combine shared savings plans and performance bonuses to offset overall
costs. UIA however, retains the right to accept or reject any and all offers of participation in
financing at our sole discretion.


4.2    Cost Ranking
As indicated, the top proposals in each category (as determined in the Construction Management
and Deployment Plan Review) are ranked based on their costs.




UIA                                                                                          Page 26
                SECTION 5: TERMS AND CONDITIONS
5.1    Response Material Ownership
All material submitted regarding and in response to this RFP becomes the property of UIA and
will only be returned to the respondent at UIA’s option. Any person may petition to review
responses after final selection has been made. UIA has the right to use any or all system ideas
presented in reply to this request, subject to limitations outlined below in "Proprietary
Information." Disqualification of a respondent does not eliminate this right.

5.2     Proprietary Information
UIA is subject to the disclosure requirements of the Government Records Access and
Management Act (“GRAMA”), Title 63G, Chapter 2, Utah Code Annotated. UTOPIA generally
considers Agreements, Contract Documents and all accompanying material to be public and
subject to disclosure. A written claim of confidentiality and a concise written statement of
reasons supporting the claim must accompany any material considered by respondents to be
proprietary. Blanket claims that the entire Agreement or Contract Documents are confidential
will be denied by UIA. UIA cannot guarantee that any information will be held confidential.
Under Section 63G-2-304 of the Government Records Access and Management Act, if a
respondent makes a claim of confidentiality, UIA, upon receipt of a request for disclosure, will
determine whether the material should be classified as public or protected, and will notify the
respondent of such determination. UIA agrees to hold all information classified as protected in
confidence and protect it from public disclosure in accordance with such statutes to the greatest
extent permitted by Utah law. UIA may disclose such information to the extent required by law;
however, UIA shall provide respondents prompt notice of a request for disclosure of such
protected information and shall cooperate with respondents in seeking the issuance of a
protective order.

Respondents are entitled under the Government Records Access and Management Act to appeal
an adverse determination regarding the classification of information. UIA is not required to
notify respondents of a request for non-protected information, and will not consider a claim of
confidentiality unless the respondent’s claim of confidentiality is made on a timely basis and in
accordance with GRAMA.

5.3     Conflicts of Interest
Proposed solutions to this RFP must be defined in such a way as to prevent and prohibit conflict
of interest between the respondent, UIA, UTOPIA and any and all potential service providers
that may offer services across either the UIA Network or the UTOPIA Network. Specifically,
respondents must avow that they have no intention of offering services across either the UIA
Network or the UTOPIA Network, either in the short term or at any point in the future, or they
must acknowledge their intent. Furthermore, respondents must disclose any relationships, either
formal or informal, with companies that may at any time offer competitive retail services across
the UIA Network or the UTOPIA Network.

Conflicts of interest, including familial relationships with any current UIA or UTOPIA staff or
members of UIA or UTOPIA’s Boards, if any, must be disclosed in the RFP submittal. Any
conflicts of interest disclosed within the response will be escalated to the UIA Executive
Committee and possibly to the UIA Board of Directors.

UIA                                                                                     Page 27
If respondents intend to offer competitive retail services at any point across the UIA network or
UTOPIA Network, you must provide a complete explanation of how your proposed solution to
this RFP does not advantage you in any way over potential competitors. Failure to do so will
result in your permanent disqualification from offering competitive retail services across the UIA
Network and the UTOPIA Network

5.4     Incurring Costs
UIA and UTOPIA, and their respective member cities, are not liable for any costs you incur prior
to issuance of a formally signed and executed written agreement, contract or purchase order.
Costs of developing the proposals, oral presentations or any other such expenses incurred by the
respondent in responding to the RFP are entirely your responsibility and will not be reimbursed
in any manner by UIA, UTOPIA or their member cities.

5.5    Line Item Purchasing
UIA reserves the right to award contracts for products or for other services to more than one
respondent, if that is most advantageous. UIA specifically reserves the right to buy items or
services offered on a line item basis from any respondent.

5.6   Contract/Negotiations
UIA will negotiate individually with each contractor, firm or vendor for each selected solution.

5.6.1   Contract Negotiations
        UIA intends to make a selection by June 8, 2011. After selecting winning proposals, we
        will issue a letter of intent and, during the validation period, negotiate terms of the
        contract with the successful respondent(s). A contract must be completed and signed by
        all parties by June 20, 2011. If this date is not met, and if the delay is not our fault, we
        may elect to cancel the letter of intent and award the selection to the next most responsive
        respondent. To provide for this contingency, you must state in your proposal that the
        terms and conditions in the proposal will remain valid and in effect for 120 days. UIA
        reserves the right to negotiate with the respondent selected in the evaluation process for
        this RFP to acquire the combination of functionality, integration, and implementation
        assistance that best meets our needs within any limitations of available funding.

5.6.2   Type of Contract
        Contracts negotiated in response to this RFP will be on a unit price basis as determined
        by a uniform set of contracted pricing units and an estimated scope of work with a
        guaranteed max price for year 1. UIA reserves the right to negotiate final contracts in
        connection with this RFP based on functionality, integration, financing, and levels of
        respondent implementation.

5.6.3   Contractor Responsibility
        UIA will contract with a single primary respondent for each proposal. If you propose a
        multi-respondent or subcontracted approach, clearly identify the responsibilities of each
        party and the assurances of performance you offer, and then indicate which company will
        serve as the primary contractor. The primary contractor will be responsible, and must
        take responsibility and liability, for the entire contract performance whether or not
        subcontractors are used.

UIA                                                                                         Page 28
        In contractor/subcontractor arrangements involving more than one firm, it does not matter
        to UIA which firm assumes the lead role. However, the primary contractor must assume
        full responsibility and liability for the performance of all products and services contracted
        for, for integration between and among all products and services, and for implementation,
        ongoing maintenance, and support as delineated in the contract to be negotiated with
        UIA.

        Unless provided for in the contract negotiated and entered into in connection with this
        RFP, no contract may be made by the contractor with any other party for furnishing any
        of the work or services requested in this RFP without the prior consent, guidance and
        approval of UIA. Any subcontract entered into in connection with this RFP subsequent to
        the execution of the contract with the primary contractor, must be annotated "approved"
        by UIA.

        If use of subcontractors is planned, your proposal must include specific designation of the
        tasks that the subcontractor and other suppliers are to perform. Failure to provide
        information for subcontractors and other suppliers will disqualify the proposal. Under
        this RFP, UIA retains the right, in its sole discretion, to approve or disapprove all
        subcontractors and other suppliers prior to and after executing the contract. Once a contract
        has been executed, subcontractors may not be added, substituted, replaced, or eliminated
        without the written approval of UIA.

        UIA retains the right to require the removal of any subcontractor at its sole discretion;
        examples include but are not limited to safety and permit violations, poor practices, and
        unacceptable community interactions. The primary contractor will be responsible for all
        costs associated with removal and replacement of said subcontractor and will still be
        required to maintain schedules.

        The contractor will be required to provide a payment and performance bond with a surety
        company acceptable to UIA to insure payment of all subcontracts and taxes including, but
        not limited to, unemployment insurance taxes.

        Subcontractors may participate in more than one proposal submitted in connection with
        this RFP.


5.7     Payment/Delivery/Deployment Schedule
        As part of the contract negotiation process, UIA will work with the winning
        respondent(s) to determine an anticipated payment and delivery schedule.

5.8     Miscellaneous
5.8.1   No Discrimination in Employment
        In connection with the performance of work for this project, the respondent(s) agrees not
        to refuse to hire, discharge, promote or demote, or to discriminate in matters of
        compensation against any person otherwise qualified, solely because of race, creed, color,
        religion, sex, age, national origin, ancestry, or sexual orientation; and further agrees to
        insert the foregoing provision in all subcontracts hereunder.
UIA                                                                                         Page 29
5.8.2   News Releases/Advertising
        News releases and/or advertising pertaining to this procurement or any part of the subject
        may not be made without prior, written approval of UIA.

5.8.3   Payment and Performance Bond
        UIA requires that the respondent acquire a Payment and Performance Bond similar to
        that presented in Appendix E when awarded a project.

5.8.4   Bid Bond
        Respondent shall provide with their pricing response bid security in the amount of five
        percent (5%) of the total value of the respondent’s proposal for year 1. The bid security
        shall be in the form of a Bid Bond similar to that presented in Appendix F a cashier’s
        check or a money order.

5.8.5   Insurance
        The winning respondent(s) shall provide proof of insurance coverage for the duration of
        the project.




UIA                                                                                      Page 30
                         SECTION 6: APPENDIX A

RFP Acknowledgment Form

UTAH INFRASTRUCTURE AGENCY (UIA)
RE: RFP No. 2011OSP3

ACKNOWLEDGMENT OF RECEIPT FORM

In acknowledgment of receipt of this Request for Proposal the undersigned agrees that he/she
has received a complete copy, beginning with the title page and table of contents, and ending
with Appendix F with associated attachments.

The acknowledgment of receipt should be signed and received by the UIA Purchasing Agent no
later than 2:00 PM on May 20, 2011 (Electronic submissions are acceptable if the sender
confirms receipt by telephone with the Purchasing Agent.) Only potential Respondents who
elect to return this form completed with the indicated intention of submitting a proposal will
receive copies of all respondents written questions and UIA’s written responses to those
questions as well as RFP amendments, if any are issued.

FIRM: ___________________________________________________________________

REPRESENTED BY: _______________________________________________________

TITLE: ___________________________________________________________________

PHONE (___)__________________ FAX (___)_______________Email _______________

ADDRESS: _______________________________________________________________

CITY: _____________________          STATE ______________        ZIP:_________________


SIGNATURE: ________________________________________ DATE:________________

Firm’s intention to respond to this Request for Proposals.
        [ ] Does       [ ] Does Not

Return completed form to:

       Jarrod Pantier, Director of OSP
       Jamie Brotherton, Purchasing Agent
       UIA
       2175 S. Redwood Road
        West Valley City, UT 84119
       (801) 613-3800



UIA                                                                                    Page I
               SECTION 7: APPENDIX B

Attached: RFP Service Areas




UIA                                    Page II
                SECTION 8: APPENDIX C

Attached: UIA Construction Specifications




UTOPIA                                      Page III
                SECTION 9: APPENDIX D

Attached: UIA Installation Specifications




UTOPIA                                      Page IV
               SECTION 10: APPENDIX E

Attached: UIA Unit Pricing Spreadsheet




UTOPIA                                   Page V
                        SECTION 11: APPENDIX F
Payment and Performance Bond

KNOW ALL MEN BY THESE PRESENTS:
        THAT, WHEREAS                                                                          of
,        hereinafter       called       the         CONTRACTOR            (Principal),        and
, a corporation duly organized and existing under and by virtue of the laws of the State of
and authorized to transact a surety business in Utah, hereinafter called the SURETY, are held
and firmly bond unto Utah Infrastructure Agency as Owner , Utah Telecommunication Open
Infrastructure Agency as Owner’s Agent (both Owner and Owner’s Agent collectively, as
“Obligee”), in the sum of                                        ($                   ) for which
payment well and truly to be made we bind ourselves, our heirs, executors and administrators,
successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION IS SUCH THAT:
       The Principal has entered into a contract dated                        , with the Obligee to
do and perform the following work:
                                                                                        .
        If the said Principal well and truly performs the said work, and fulfills each and every of
the covenants, conditions and requirements of the said contract in accordance with the plans and
specifications, then the above obligation to be void, otherwise to remain in full force and virtue.

       IN WITNESS WHEREOF, we have hereunto set our hands and seals this                     day of
, 20    .

                                                            PRINCIPAL



                                                            SURETY


                                                            By:
                                                                         Attorney-In-Fact




UTOPIA                                                                                      Page VI
                        SECTION 12: APPENDIX G

                       UTAH INFRASTRUCTURE AGENCY
(UIA)
                                            Bid Bond

KNOW ALL MEN BY THESE PRESENTS that __________________________________ of
_________________________________________________________________, as Principal,
and      _________________________________________________________________,                      a
Corporation duly organized under the laws of the State of ________________________, and
authorized to transact business in the State of Utah, as Surety, are held and firmly bound unto
the Utah Infrastructure Agency, hereinafter called UIA, as Obligee, in the full and just sum of
five percent (5%) of the Principal’s total bid price for year 1, lawful money of the United States,
for the payment of which sum, well and truly to be made, the Principal and the Surety bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally,
firmly by these presents.

WHEREAS,     the  said  Principal is   herewith submitting  its proposal  for
_________________________
____________________________________________________________________________
_
____________________________________________________, and

WHEREAS, UTOPIA has required that said proposal be accompanied by a Proposal Guarantee
in an amount not less than five percent (5%) of the Principal’s total bid price in fulfillment of
which requirement this Bid Bond is made, executed, and delivered.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the aforesaid
Principal shall be awarded the Contract, the said Principal will, within the time required, enter
into a formal contract and give a good and sufficient bond to secure the performance of the
terms and conditions of the contract and the prompt payment of labor and material furnished in
the prosecution thereof, then this obligation shall be void; otherwise the Principal and Surety will
pay unto UIA the difference in money between the amount of the bid of the said Principal and
the amount for which UIA legally contracts with another party to perform the work if the latter
amount be in excess of the former; in no event shall the Surety’s liability exceed the penal sum
hereof. The Surety, for value received, hereby stipulates and agrees that the obligation of said
Surety and its bond shall in no way be impaired or affected by any extension of the time within
which UIA may accept such bid, and said Surety does hereby waive notice of any such
extension.

Signed, sealed, and delivered this _____________ day of ______________________, ______.



                                                                                            Principal
                                  Witness

                                                                                                Title




UTOPIA                                                                                    Page VII
         Witness

                   Attorney-in-Fact




UTOPIA                Page VIII

				
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