College of Design 2010-2011 ETF Report
1. Categorized ETF Expenditures
a. Personnel $100,010.08
Total spent for support staff (salary + benefits) $100,010.08
Two SPA support staff positions: our Windows ETF computer /
student-owned computer support person and our wood and
metal shop technician
Total spent for student-worker staff (wages + benefits) 0.00
b. IT infrastructure, equipment & services (computing labs, networking, etc.) 186,442.31
Network access charges, labs and student-owned computers 9,937.80
Hardware
Digital cinema camera 38,573.30
3D printer, Dimension SST1200 ES 27,900.00
Apple MacPro (10) 26,506.43
Graphics tablets, Wacom Intous 4 (60) 17,850.00
Studio & classroom projectors (4) 7,869.06
GIS/GPS field computer 6,542.50
HDR-AX2000 camcorder 3,831.34
LCD display & touch screen overlay, 52" 3,763.75
Data projectors for circulation (4) 3,445.72
Image setter, film/inkjet 3,168.00
Software
Adobe Creative Suite 5 Design Premium concurrent upgrade 7,391.52
Apple Education Licensing Program 4,917.00
Microsoft Desktop Bundle, Campus Agreement 2,502.05
Autodesk Education Suite for Entertainment Creation 2,024.00
Shot Pro & Move Pro (30 each) 2,000.00
Casper Suite 1,831.50
Storyboard Pro (10 Pack Network) 1,799.95
V-Ray for SketchUp (30), V-Ray Rhino (30) 1,698.00
Multiframe 3D, Annual maintenance 1,680.00
Adobe After Effects Pro concurrent upgrade 1,150.50
form.Z & bonzai3d (20) 1,000.00
ESRI (ArcGIS) campus site license share 853.86
Autodesk Education Master Suite site license share 835.00
PF Track license renewal 800.00
Geomagic Studio maintenance renewal 770.00
Miscellaneous
peripherals, repairs, supplies, security, etc. 5,801.03
c. Non-IT infrastructure, equipment, (experimental labs, wet labs, etc.) 101,905.82
Large format laser cutter, 24" x 48" 49,995.00
Polymer plate maker 14,250.00
SawStop table saw with automatic safety brake. 4,858.99
Tube bending dies, square 4,342.80
Deluxe MIG welder 3,844.29
Walking foot sewing machines, 2 3,006.25
Tube bending dies, round 2,598.88
Precision band saw 2,153.88
College of Design
2010-2011 ETF Report
Rolling tool cabinets (10) 1,953.39
Wall-mounted mat cutter 1,892.08
High-Speed serger machine 1,299.00
Miscellaneous 11,711.26
hand tools, band and circular saw blades,
plasma cutter and welding supplies, safety equipment,
photographic backdrops, yarns, etc.
d. Facilities (repairs and renovations, furniture, etc.) 2,336.47
e. Discipline/instructional related field trips, professional development, etc. 0.00
f. Other/miscellaneous 8,372.85
All-risk insurance 1,321.55
Lab course supplies, etc. 7,051.30
$399,067.53
2. Justification/Purpose of Expenditures -strategic overview
The college uses ETF funds to provide our students extensive resources that meet specific curricular objectives
to enhance learning experiences and outcomes.
These resources include 3 central computing labs, each with 19 dual-boot computers that run Windows or
MacOS operating systems. These labs are used for both instruction and general use. They are open 91 hours per
week. This year these labs were available for general use 90% of the hours they were open.
We also provide a central help desk and equipment checkout service staffed by student part-time employees.
Students may borrow software manuals and CD/DVD tutorials as well as a wide variety of equipment for
presentation and project needs. Available resources include: 5 laptop computers, 8 data projectors, TV/VCRs,
portable hard drives, graphics tablets, digital cameras, miniDV camcorders, tripods, photo lighting kits, wireless and
wired microphones, audio recorders, speakers, and a portable sound system.
The central labs provide 6 WolfCopy printers, including a color laser printer, a 44” wide photo quality inkjet
printer, and a 44” wide inkjet printer just outside the labs that is available to students 24 hours per day.
Thirteen additional smaller computing clusters are distributed around Brooks, Kamphoefner and Leazer Halls,
and the Downtown Design Studio, either in the design studio spaces or immediately adjacent to them. These
facilities provide another 63 computers and 22 WolfCopy printers (including five 36” wide color inkjet printers) and
are available 24 hours per day. They also provide additional scanners.
The lab provides many specialized software programs important to the design professions including:
AutoCAD; 3D modeling applications 3ds MAX, Autodesk Studio, Autodesk Mudbox, Rhino, form•Z, and Maya; Final
Cut Express digital video editing application; Adobe Creative Suite for image editing, illustration, page layout, and
web page/site creation; and After Effects for motion graphics and compositing.
The 5-person IT staff provides direct support to students using ETF computing resources and to the
approximately 600 students using their own computers.
The College operates its own printer server and print accounting system known as DesignPRINT to access
WolfCopy printers. This is necessary because the WolfPrint system does not handle well the large file sizes our
students commonly create.
We provide setup and configuration information online to assist students in configuring their computers for
AFS access, and for installing DesignPRINT connections to the WolfCopy printers. We assist students in person with
recovery from crashed hard drives, corrupted operating systems, worm and virus infection, printing problems, etc.
We provide assistance to students working in the central labs. These issues are typically related to use of the
software and printer setup.
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College of Design
2010-2011 ETF Report
Additional ETF resources for students include a well-equipped woodworking and metalworking laboratory.
Equipment provided here includes table saws, a radial arm saw, band saws, drill presses, lathes, sanders for wood, 3
CNC milling machines, drill presses, a sheet metal bender, and a tubing bender for metal. Additional equipment
includes a computer-controlled 3-axis router with a 4’ x 4’ x 1’ cutting area, three computer-controlled laser cutters
for thin sheets of wood or chip board, and a large size vacuum forming machine for plastic sheets. Three technicians
assist students in this lab.
Labs for printmaking, painting, sculpture, and weaving are also available for student use. The weaving lab
has 19 looms. Seven of the looms are semiautomatic with computer control and a jacquard loom is fully computer-
controlled.
A photography studio with professional lighting equipment and backdrops is provided for student use.
a. New and/or transformative initiatives undertaken with ETF
With the purchase of additional Intel-based Macintosh computers this year we have expanded our dual-boot
lab setup to all of the distributed computing clusters. This dual-boot capability provides additional flexibility in
scheduling classes in the labs by allowing courses requiring either the Windows or the MacOS operating system to be
held in any lab. It also benefits students by increasing the number of computers available for general use with
whichever operating system they need.
b. Actions taken to improve efficiency/return on ETF investments
Additional efficiency and return on ETF investments will be gained in the future as we continue to replace old
computers with the dual-boot Intel Macintosh hardware platform.
We continue to participate in the Microsoft Campus Agreement for Windows OS and Microsoft Office.
Payment for this agreement was split proportionally between ETF and college operating budget. The amounts were
based on the number of ETF computers versus faculty and staff computers.
This agreement entitles us to use this software on all computers owned by the college and to install version
updates as they are released. It simplifies license administration and saves considerable money compared to buying
new licenses for new versions and paying for upgrades. The savings of the Campus Agreement are even greater
compared to the MS Software Assurance upgrade program.
We are participating with OIT and other units on campus in the Autodesk Education Master Suite license
program. We also continue enrollment in the Autodesk Entertainment Creation Suite for Education license program
for several Autodesk products not covered by the Education Master Suite program. These two programs enable us to
realize savings of 58% of our previous annual cost for Autodesk software.
c. Unmet ETF-eligible needs
The repeated reductions in the college operating budget over the last nine years have required the Dean to
shift significant lab support-personnel costs to Education and Technology Fee funds. Prior to 2002 only 6% – 7% of
ETF had been used for labor, as part-time student lab assistants.
Beginning in 2002 the Dean had to use ETF funds for full-time lab support personnel. The percentage of ETF
funds used for this purpose since 2002 are:
•2002-2003, 19% •2003-2004, 35% •2004-2005, 18% •2005-2006, 41%
•2006-2007, 34% •2007-2008, 39% •2008-2009, 13% •2009-2010, 35%
This year it was necessary to use 36% of our base ETF allocation for lab personnel salary and benefits.
Use of over $730,000 of our ETF funds for personnel in the last nine years has seriously limited our ability to
provide equipment to meet specific curricular objectives and learning experiences to our students.
Unmet ETF-eligible needs during the past 3 years are:
• Motion tracking camera system 30,000
• Motion capture system 60,000
ETF-eligible needs identified for the near future are:
• Five-axis computer-controlled milling system 90,000
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College of Design
2010-2011 ETF Report
Assuming the same ETF allocation and that 35% - 40% of ETF funds must be used for lab support staff in
the future, projections of our fixed annual ETF expenses show a budget shortage of approximately 33%. We will not
be able to maintain our current facilities and services and there can be no expansion of technology in the College.
Failure to keep up with changes in the design professions will cause the College of Design to lose the progress it has
made in the past ten years. This will have a significant impact on our ability to compete with peer institutions for
top students and it will adversely effect accreditation of our degree programs.
d. Assessment of impact of ETF investments on student learning
How and what does your unit measure to evaluate the effectiveness of ETF expenditures?
Each of the academic departments in the college has a comprehensive assessment process and we get
feedback on the effectiveness of ETF expenditures through department representatives on the Technology
Committee.
In brief, what is your unit’s assessment of the impact of ETF investments on student learning?
ETF investments are critical to student learning. Information technology is now so central to the practice of
design professions that College departments require second-year students and above to bring their own computer to
their design studio course every meeting. The College’s ETF expenditures supplement and extend the students’
investments in their computers by providing necessary access to the College and University network, Wolfcopy
printing, and the web. ETF expenditures also provide student access to high-end peripherals, such as a 40”-wide
color scanner, 3-dimensional solids printers, 3 laser cutters, and a computer-controlled milling machine with a 4’ x 4’
work area. The ETF money equips 3 computer labs used for instruction for 7 or 8 courses per semester. These labs
are also open for general lab use.
e. Planning and review process
Describe your internal review process and level of student participation.
ETF planning and review is done by the college Technology Committee. This is a standing committee of the
college Faculty Senate. Membership of the committee consists of a faculty member from each of the 5 academic
departments of the college elected by the faculty of the department, a student representative elected by the student
government organization of the college (Design Council) and the director of the college Information Technology
Laboratory as chair. The Associate Dean for Undergraduate Studies and Academic Support and members of the
information technology staff are ex-officio members.
The departmental representatives submit proposals and requests from their departments for the coming
year, the student representative submits proposals from the student government organization, and the information
technology staff submits proposals for the labs. The proposals are discussed, evaluated, and prioritized by the
committee. The committee then negotiates what proposals to include in the spending plan for the coming year.
The student representative solicits input from fellow students during weekly student government
organization meetings and various other interactions with students. The student representative also uses the Design
Council meetings to report on committee activities. Additional input comes through occasional public meetings the
Dean holds with students.
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College of Design
2010-2011 ETF Report
3. Itemized List of Expenditures by Account Code
Balance
Account(s) Description Current Budget FYTD Activity
Available
51000-51199 EPA Non-Teaching Salaries 0.00 0.00 0.00
51200-51299 SPA Employee Salaries 78,084.00 78,083.81 0.19
51300-51399 EPA Teaching Salaries 0.00 0.00 0.00
51400-51499 Temporary Wages 0.00 0.00 0.00
51500-51799 Other Personnel Expenditures 0.00 0.00 0.00
51800-51899 Staff Benefits 21,926.00 21,926.27 (0.27)
51000-51899 Total Personnel Expenditures 100,010.00 100,010.08 (0.08)
51900-51999 Contracted Services 0.00 0.00 0.00
52000-52999 Supplies and Materials 0.00 123,204.25 (123,204.25)
53100-53199 Travel - Domestic 0.00 0.00 0.00
53130-53139 Travel - Foreign 0.00 0.00 0.00
53000-53999 Current Services 0.00 10,432.66 (10,432.66)
54000-54999 Fixed Charges 0.00 25,183.59 (25,183.59)
55000-55998 Capital Outlays 0.00 140,236.95 (140,236.95)
55999 Operating Budget Pool 299,058.00 0.00 299,058.00
51900-55999 Total Operating Expenditures 299,058.00 299,057.45 0.55
56000-56999 Student Aid/Subcontracts 0.00 0.00 0.00
57000-57999 Debt Service 0.00 0.00 0.00
58000-58999 Transfers/Reserves 0.00 0.00 0.00
59000-59999 Budget Pool 0.00 0.00 0.00
50000-59999 Total Expenditures 399,068.00 399,067.53 0.47
40000-59999 Total (Net) 399,068.00 399,067.53 0.47
I have reviewed the itemized list of ETF expenditures above provided by the budget office and I verify the accuracy
of this information. The total year-to-date expenditures shown here match the total in Section 1.
William Bayley, Director of Information Technology
Education and Technology Fee Expenditure Report Summary for FY 2010-11
College/Unit Name: College of Design
College/Unit OUC: 120101
Report Prepard By: William Bayley
IT Infrastructure
Non-IT Facilities Discipline Other
Equipment, Funds
Infrastructure Repairs, Instructional Equipment Total
Personnel Personnel Computers and Reverted Due
Equipment Maintenance, Related Field Insurance, Lab Expenditures/
Salaries Benefits Services to Spending
(experimental labs, Installation of Trips, Travel, Course Allocation
(Computing labs, Freeze
wet labs) Equipment, etc. etc. Supplies, etc.
networking)
78,083.81 21,926.27 186,442.31 101,905.82 2,336.47 0.00 8,372.85 0.00 399,067.53
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College of Design
2010-2011 ETF Report
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