Docstoc

Commander _m_Commander Commander

Document Sample
Commander _m_Commander Commander Powered By Docstoc
					Commander (m)Commander                 Commander                             431 Crawford Street
                                       Fifth Coast Guard District            Portsmouth, VA 23704
                                                                             Staff Symbol: (drm)
                                                                             Phone: (757) 398-6364
                                                                             Fax: (757) 391-8149
                                                                             Email:Linda.H.Baines@uscg.mil

                                                                             16600
                                                                             D5 Policy Letter 11-08

MEMORANDUM
 From:    CGD FIVE (dr)

 To:      Distribution

 Subj:    GUIDANCE FOR DISASTER RESPONSE UNDER THE NATIONAL
          RESPONSE FRAMEWORK (NRF) IN SUPPORT OF EMERGENCY SUPPORT
          FUNCTION (ESF)-10



1. This policy letter provides guidance on Coast Guard procedures and staffing requirements to properly
support the ESF-10 “Oil and Hazardous Materials Response Annex” under the National Response
Framework (NRF). This instruction also delineates the procedures and process to fund Coast Guard
response activities under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as
amended (42 U.S.C. 5121, et seq.), when the NRF is activated.

2. The Federal Government is often called upon to provide supplemental assistance when the
consequences of a disaster exceed local and State capabilities. Under the guide of the Federal Emergency
Management Agency (FEMA) and planning doctrine contained within the National Response Framework
(NRF), the Federal Government can mobilize an array of resources to support State and local efforts. The
NRF outlines how the Federal Government implements the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, as amended, to assist State and local governments when a major disaster or
emergency overwhelms their ability to respond effectively to save lives; protect public health, safety, and
property; and restore their communities. Within the NRF’s ESF-10 “Oil and Hazardous Materials
Response Annex,” the Coast Guard shares responsibility with EPA to provide personnel and resources to
address an actual or potential discharge and/or release of hazardous materials following a major disaster
or emergency. This guidance will identify personnel resources needed to coordinate NRF activities for
ESF-10 and detail the funding mechanisms to address all response activities.

    a. ESF-10 “Oil and Hazardous Materials Response Annex” Support. Within the context of the
       NRF, “hazardous materials” are defined broadly to include oil; hazardous substances under the
       Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as
       amended; pollutants and contaminants defined under Section 101(33) of CERCLA; and certain
       chemical biological, and other weapons of mass destruction (WMD). Under the NRF and ESF-
       10, a response to a release of “hazardous materials” is conducted under the guide of the National
       Oil and Hazardous Substances Pollution Contingency Plan (NCP) (40 CFR 300) using resources
       available to the National Response System (NRS). There are also provisions under the NRF to
       respond to hazardous materials not typically responded to under the NCP, but as a result of the
       incident pose a threat to the public health or welfare or to the environment (e.g., household
       wastes, contaminated debris, etc.).

    b. EPA is the ESF-10 Regional Chair for ESF-10 activations in response to a disaster or emergency
       affecting areas under EPA jurisdiction. The Coast Guard is the Regional Incident Chair for ESF-
       10 activations in response to a disaster or emergency affecting only the areas under Coast Guard
    jurisdiction. In the event that an incident involves both EPA and Coast Guard jurisdictions and
    for NRF administration and planning efforts, EPA is the ESF-10 Chair, with the Coast Guard
    serving as Vice-Chair. Enclosures 1 and 2 outline the personnel resources needed to coordinate
    activities under ESF-10 for the Coast Guard beyond those resources normally available within the
    NRS. Enclosures 1, 2, and 3 address the following:

        (1) Regional Response Coordination Center (RRCC) support;

        (2) Coast Guard ESF-10 Incident Management Assist Team (IMAT) staffing;

        (3) Coast Guard Joint Field Office (JFO) staffing; and

        (4) NRF and ESF-10 training expectations and support.

c. Robert T. Stafford Disaster Relief and Emergency Assistance Act Funding Process. Expenses
   generated by authorized NRF actions are reimbursable under the Stafford Act providing there is a
   Mission Assignment established through FEMA to initiate and sustain that activity. Enclosure 4
   explains the process and procedures for supporting Coast Guard expenditures under ESF –10
   through Stafford Act funding. Enclosure 4 addresses:

        (1) Obtaining Mission Assignments for Coast Guard actions under the NRF/ESF;

        (2) Initiating Coast Guard funding authorization for ESF-10 actions through an Inter-agency
            Agreement (IAG) with U.S. EPA;

        (3) Obtaining Coast Guard accounting information from the National Pollution Funds Center
            (NPFC) for ESF-10 actions; and

        (4) Accounting requirements for Districts using the reimbursable accounting information to
            support regional and local response activities under a specific Mission Assignment.

    To ensure that there is no delay in gaining access to Stafford Act funding, Mission
    Assignments and the respective IAGs should be pursued early during the activation or
    assessment phase of the NRF response and in some cases before the disaster occurs (i.e.,
    prior to the arrival of a hurricane predicted to impact your area, etc.). Since a portion of
    the work accomplished under the Stafford Act is cost shared by the impacted State, a
    Mission Assignment is issued for a specific State. If response actions proceed into
    another State’s jurisdiction, another Mission Assignment and supporting IAG must be
    issued to support the Coast Guard response. The Stafford Act funding mechanism
    established for each impacted State can be used for both oil and hazardous substance
    response.

d. Oil Spill Liability Trust Fund (OSLTF) and the Comprehensive Environmental, Response,
   Compensation, and Liability (CERCLA) Fund. The OSLTF and the CERCLA Fund should not
   be used during Stafford Act declarations where the pollution event was caused by the disaster or
   emergency. Funding for pollution incidents commenced prior to a Stafford Act declaration or
   from sources not potentially impacted by the disaster shall be completed using the applicable
   pollution fund.




                                               2
    e. Personnel Support for National Response Plan/Emergency Support Function - 10 Actions. It is
       the intent of this guidance to take full advantage of the deployed personnel already identified in
       existing COTP plans. It is the intent to take personnel from an impacted Sector to support this
       effort because of their familiarity with their AOR, and have relationships already established with
       the agency representatives with which they will be working. Personnel needed to support
       NRF/ESF-10 activities are identified within Enclosures 1, 2, and 3.

3. This policy letter supersedes Policy Letter 2-02. This new policy will be revised and updated to
reflect lessons learned and other adjustments needed to improve the guidance as it is implemented within
the District. If you have any questions, please contact Mrs. Linda Baines on my staff at the above
telephone number.

                                                    #

Enclosures: (1) Coast Guard ESF-10 Support for RRCC and Incident Management Assist Team (IMAT)
                activities under the NRF
            (2) Coast Guard Support of ESF-10 (IMAT) and Joint Field Office (JFO) Staffing
            (3) Incident Management Assist Team “IMAT” Diagram
            (4) Coast Guard Robert T. Stafford Disaster Relief and Emergency Assistance Act
               Funding Process
            (5) Operational Control and the Coast Guard OSC’s Use of Robert T. Stafford Disaster
                Relief and Emergency Assistance Act Funding
            (6) P 311600Z May 06 Hurricane Season 2006 OPTASK Log
            (7) FEMA/EPA Makris/Suiter Letter dated June 4, 2001

Dist: All CGD FIVE Sectors/MSUs

Copy: LANTAREA (Arm)
      CGD EIGHT (drm)
      CGD SEVEN (drm)
      National Pollution Funds Center
      EPA Region 3, Philadelphia, PA
       EPA Region 4, Atlanta, GA
       EPA Region 2, Edison, NJ




                                                    3
                                                                                              16600
                                                                              D5 Policy Letter 11-08
  COAST GUARD ESF-10 SUPPORT FOR RRCC AND IMAT ACTIVITIES UNDER
            THE NATIONAL RESPONSE FRAMEWORK (NRF)

1. Purpose. This document identifies the Coast Guard personnel staffing needs and position
   responsibilities to properly support Coast Guard response actions under Emergency Support
   Function-10 (ESF-10) when the National Response Framework (NRF) is activated.

2. Background.

   a. General. During natural disasters, national declared emergencies, and weapons of mass
      destruction events in the coastal zone, the Coast Guard plays a significant role in the NRF
      emergency response structure. Upon activation of the NRF and ESF-10, it is important that the
      Coast Guard is present within the response infrastructure to properly support the various
      missions of the ESF-10 Chair, Vice Chair, and Principal Federal Official or Federal
      Coordinating Officer. A Coast Guard presence is vital to ensure that our response actions are
      coordinated and compliment the actions of other agencies responding under the ESF-10 regime.
      It is also critical that actions under the ESF-10 guide are properly authorized within the
      response management system by obtaining a Mission Assignment in accordance with the NRF.
      Our goal is to sufficiently staff needed positions within the NRF/ESF-10 response structure
      without impacting the environmental response capability at the Coast Guard District and field
      unit levels.

   b. Regional Response Coordination Center (RRCC). The RRCC staff coordinates Federal
      response efforts until an Incident Management Assist Team (IMAT) is established in the field.
      The RRCC generally operates from the FEMA Regional Office. In the Fifth District, the RRCC
      is located in Philadelphia, Pennsylvania for Region 3. The RRCC communicates with the non-
      impacted State(s) and coordinates the deployment of the Incident Management Assist Team
      (IMAT) to field locations, assesses damage information, and develops initial Mission
      Assignments. The EPA Chair to ESF-10 will address RRCC issues and ensure initial ESF-10
      Mission Assignments are established for the affected inland area, and, if requested by EPA, the
      Coast Guard will provide assistance to staff ESF-10 elements at the RRCC. However, if the
      disaster is clearly in the coastal zone, a representative from D5 (drm) should staff ESF-10 at the
      RRCC to ensure USCG’s needs and capabilities are recognized at the outset of a disaster, which
      would include missions/work involving the Coast Guard. In cases where the incident rapidly
      unfolds (i.e. WMD), a representative (0-4 level) from Sector Delaware Bay shall initially staff
      the Region 3 RRCC. The RRCC or ERT will issue ESF-10 Mission Assignments relating to:

       (1) Activation ESF-10, staffing of the RRCC, IMAT, and the JFO;

       (2) Assessment work; and

       (3) Response work.

   c. Incident Management Assist Team (IMAT). The coordination of ESF-10 field operations
      begins with the deployment of the IMAT. The IMAT initiates assessment work and may begin
      coordinating response actions prior to the establishment of a Joint Field Office (JFO) and formal
      ERT. The Coast Guard’s participation with the IMAT’s ESF-10 activities is critical to provide
      ESF-10 coordinators a conduit to the Coast Guard pollution assessment and response
      information from Coast Guard On-Scene Coordinators/Sectors, and other deployed Coast Guard
      resources. A Coast Guard presence also ensures that various pollution assessment and response



                                           1                                         Enclosure (1)
                                                                                               16600
                                                                               D5 Policy Letter 11-08
       work being conducted in the field is identified and aligned with an issued Mission Assignment.
       The Coast Guard IMAT member also provides a conduit to Coast Guard resources for requests
       coming directly to the IMAT/JFO ESF-10 staff. The intent is to have two Coast Guard
       members available at the State EOC or future site of the Joint Field Office (JFO). The positions
       will be supported by the District and staffed by personnel from an impacted Sector. The IMAT
       watchstanders will provide the critical linkage between the Sector FOSC, D5 (drm), and the
       Federal Coordinating Officer (FCO). The members assigned to the State EOC or JFO will be
       the Coast Guard conduit to ESF-10 on a 24-hour basis.

   d. Joint Field Office (JFO). The JFO is normally formed at or near the location of the State
      Emergency Operation Center (EOC). If a JFO is established, the IMAT members will staff the
      initial JFO. If more than one State is impacted, anticipate supporting more than one JFO. D5
      (drm) personnel may be dispatched to the JFO to augment the sector assigned watchstanders.

3. Establishment of Coast Guard ESF-10 Staffing To Support The IMAT and JFO.

   a. Coast Guard IMAT/JFO Staff Support.

     (1) More than one IMAT or JFO is possible per incident as a result of simultaneous incidents or
         an incident impacting more than one State. It is important to have a cadre of people
         experienced and ready to deploy to allow for other operational commitments, the activation
         of more than one IMAT or JFO, and the ability to provide relief for extended surge
         operations. The IMAT and JFO are normally deployed by State.

     (2) The origin of these billets will be from a Fifth District Sector impacted by the disaster.
         Personnel from the affected Sector are the most familiar with their AOR and have
         relationships already established with the agency representatives with which they will be
         working. The affected Sector shall provide the two IMAT personnel upon notification.
         Since the watchstanders must be able to speak with the authority of the Coast Guard FOSC
         and often interact with senior members of other federal, state, or local agencies, those chosen
         for these positions should be an 0-3 or 0-4.

     (3) The Coast Guard IMAT/JFO watchstander(s) will work for D5 (drm). The D5 (drm) will
         support their administrative needs. Communication between the IMAT/JFO and the District
         is paramount to our success. SITREPs, Executive Summaries, web site/Internet conduits,
         and other means of communication shall be shared between the IMAT/JFO watchstander(s)
         and the District/IMT staff routinely during deployment to facilitate information management
         needs. (See Appendix 1 to Enclosure (5) – IMT contacts and District POCs.

   b. Costs. Coast Guard IMAT/JFO staff will be activated by the District who will coordinate the
      deployment with the individual’s parent command or staff element. The deployment will be
      supported by the IMAT activation Mission Assignment and the funding process generated by
      that action. The District and Sector will receive accounting information for the deployment of
      IMAT or JFO members from the National Pollution Funds Center (NPFC) once a Mission
      Assignment has been generated (see the flowchart, Appendix 2 to Enclosure 4).

   c. Training.

       (1) It is important for potential IMAT or JFO staff choices to understand the NRF and the
           responsibilities and expectations of ESF-10. Since the majority of actions under ESF-10 are
           undertaken in accordance with the NCP and NRS, each member must also be experienced


                                           2                                         Enclosure (1)
                                                                                              16600
                                                                              D5 Policy Letter 11-08
           and familiar with those pollution response planning and response management system
           doctrines.

        (2) Delegated members of the Fifth Coast Guard District Response staff, EPA, FEMA, and
            NPFC within Region 3 developed a training curriculum to properly support ESF-10
            activation and funding processes. This training will be conducted annually by the Regional
            Response Team III (RRT III), and available to potential RRCC, IMAT or JFO staff and
            local command staff personnel at their unit. An ESF-10 Standard Operating Procedures Job
            Aid has been developed and is provided to assist command elements and participants.

4. Responsibilities and Functions of the Coast Guard ESF-10 IMAT/JFO Staff. As the Coast Guard’s
   regional ESF-10 official on the IMAT responsible for the coordination and information conduit of
   Coast Guard pollution assessment and response actions during the aftermath of a disaster or
   emergency where the NRF has been activated, the ESF-10 staff shall:

   a. Serve as the Coast Guard ESF-10 IMAT or JFO representative in the region;

   b. Coordinate information management for all Coast Guard ESF-10 “hazardous material” activities
      as a result of the disaster or emergency;

   c. Coordinate emergency preparedness activities during the disaster or emergency response with:

        (1) The affected District (through the LANTAREA/District 5 Incident Management Team
            (IMT) or Command Center);

        (2) EPA counterparts to the IMAT or JFO;

        (3) Departments and agencies supporting ESF-10 activities; and

        (4) Resource agencies having control of supporting resources within the NRF response
            infrastructure.

   d. Provide the principal Coast Guard representation and liaison for ESF-10 activities with EPA
      and FEMA at the IMAT or JFO level;

   e. Serve as the Coast Guard responsible official for organizing effort and managing information
      within ESF-10 in response to national security emergencies, economic crises, and natural or
      technological disasters where ESF-10 is activated. The Federal Coordinating Officer or
      Principal Federal Official serves as the official point of contact for the collection and
      dissemination of disaster related information, which is reported to the IMAT/JFO for
      consolidation and further reporting to senior departmental management officials;

   f.   Provide daily reports to the RRT CG Co-Chair and the FOSC of the impacted area.

   g. Provide timely coordinated reports to the EPA counterpart within the IMAT or JFO;

   h. Attend and participate in annual training focusing on the NRF and the activation of ESF-10.
      Training will generally include formal instruction and may also include a practical exercise;




                                           3                                        Enclosure (1)
                                                                                               16600
                                                                               D5 Policy Letter 11-08
   i.   Have an understanding of pollution response actions under the NCP and the NRF as well as the
        function and responsibility of the Regional Response Team mandate to support ESF-10 activities;

   j.   Provide the necessary forum for the free exchange of information, consistent with statutes, regulations
        and other directives, between Coast Guard Districts, other Federal Coordinating Officers or Principal
        Federal Officials, other support agencies, and the EPA regarding their emergency preparedness
        functions.

5. Communications. The Coast Guard IMAT or JFO staff for ESF-10 will ensure the appropriate
   Incident Management Team (IMT) keeps up-to-date on ESF-10 response operations. The District
   IMT will maintain the regional situational report for ESF-10 actions undertaken by Coast Guard
   units. The District IMT serves as the Coast Guard’s operation and information focal point during
   surge operations and is the best source for operational information and conduit between the NRF
   infrastructure and the Coast Guard’s mission focus.

   Note: LANTAREA/District Five Command Center provides similar support and function until the
   District IMT is established as the event escalates.




                                            4                                         Enclosure (1)
                                                                                                 16600
                                                                                 D5 Policy Letter 11-08
                            COAST GUARD SUPPORT OF
                    INCIDENT MANAGEMENT ASSIST TEAM (IMAT)
                        JOINT FIELD OFFICE (JFO) STAFFING

The following identifies for planning purposes the staffing expectation for the ESF-10 positions within
an established IMAT or Joint Field Office (JFO). Since more than one IMAT is possible per incident or
as a result of simultaneous incidents, several Coast Guard people are identified to support this effort.
The Fifth District Response Staff shall coordinate the activation with the individual’s parent command
or staff element.

        INCIDENT MANAGEMENT ASSIST TEAM (IMAT) / JOINT FIELD OFFICE
        (JFO) ESF-10 STAFFING

        Initiating Unit: Fifth District

        Number of Personnel to Support Staffing Need: Two or more people taken from an
                                                      impacted Sector

        Each Fifth District Sector shall have at least two watchstanders identified to fill this function.
        The IMAT watchstander will act as the ESF-10 liaison until the JFO is stood up. Our goal is to
        initially use personnel from an impacted Sector. D5 (drm) and LANTAREA (Arm) will decide
        how the JFO will be staffed. It is important to have a cadre of people experienced and ready to
        deploy to allow for other operational commitments, the activation of more than one IMAT, and
        the ability to provide relief for extended surge operations. If more than one State is impacted,
        anticipate supporting more than one IMAT.

        Note: The IMAT is normally formed at or near the location of the State Emergency Operation
              Center (EOC). Our goal is to have two Coast Guard members available to staff ESF-10
              activities upon the arrival of the IMAT. If the JFO is established, the two CG members
              will be available to provide a 24-hour staffing capability. If more than one State is
              impacted, anticipate supporting more than one JFO.

        LOCAL COAST GUARD EMERGENCY OPERATIONS CENTER (EOC)
        STAFFING

        Initiating Unit: Fifth District Sector(s)

        Number of Personnel to Support Staffing Need: Number of Sector personnel as identified
                                                      within the applicable COTP Plan

        The county or local EOCs will be staffed by Coast Guard personnel in accordance with
        applicable Captain of the Port (COTP) or local Coast Guard Emergency Response Plan. The
        Fifth District Incident Management Team (IMT) will make the best use of the available Coast
        Guard members in these positions by coordinating communications through or in cooperation
        with the applicable COTP/FOSC/IMT.

The District will avoid deploying additional personnel, if the people deployed to the local EOCs are able
to address operational and information needs.




                                             1                                         Enclosure (2)
                                                                                           16600
                                                                           D5 Policy Letter 11-08
  The following matrix was developed to outline Fifth District expectations for participation at
  the various levels of a federal response. If there is an involvement or support need from the
  Coast Guard, the staffing expectation will be as follows:

         National Response Framework/Emergency Support Function –10
                             Staffing Requirements

  Federal              Personnel Strength for
 Command             Inland or Coastal Response                         Location                   Funding
  Element        When Coast Guard Support is Needed                                                 Source

  Regional      The Region 3 EPA staff will support the     Region 3: Philadelphia, PA         Stafford Act
 Response       staffing needs of the RRCC as the Chair of
Coordination    ESF-10. However, if the disaster is         Region: 4: Atlanta, GA
   Center       clearly coastal zone, the Fifth CG District
  (RRCC)        may want to staff the RRCC as the Chair
                of ESF-10.


  Incident      IMAT or JFO: Two watchstanders to            Located at or near State
Management      initially support 24/7 watch for each        EOCs                              Stafford Act
Assist Team     IMAT/JFO.
  (IMAT)                                                     Delaware: Smyrna
     or         More than one IMAT/JFO could be
 Joint Field    established dependent on number of           Maryland: Reisterstown
Office (JFO)    impacted states.
                                                             Pennsylvania: Philadelphia
                Personnel will be deployed from impacted
                Sector. The number of actual                 Virginia: Richmond
                watchstanders needed will be relative to
                the severity of the incident.                Washington, DC:

                                                             North Carolina: Raleigh
                                                             (Region 4)


 County or      Personnel strengths will be in accordance    Various locations throughout
   Local        with local Coast Guard COTP Response         each COTP Zone                    Coast Guard
                                                                                               Emergency
 Emergency      Plans                                                                           Funding
 Operations
Center (EOC)    EOC Coast Guard member(s) will work
                for and be supported by the COTP.




                                           2                                       Enclosure (2)
                                                                                16600
                                                                D5 Policy Letter 11-08
                  INCIDENT MANAGEMENT ASSIST TEAM
                               “IMAT”




                                        FEMA
                                      Team Leader



Operations           Planning Section               Logistics    Finance/
 Section                                             Section     Administration
                                                                 Section

             Community Recovery
             & Mitigation Branch
                  (ESF 14)

               Human Services
                   Branch
                 (ESF 6, 11)

             Infrastructure Support
                     Branch
              (ESF 1, 2, 3, 12, 14)

           Emergency Services
                 Branch
         (ESF 4, 8, 9, 10, 11, 13)

                     ESF-10 Hazardous Materials Group

                     U.S. Environmental Protection Agency Regional
                     Representative
                     Coast Guard IMAT Representative
                     **Two (02) Coast Guard persons from impacted Sector if or
                     when IMAT is deployed or JFO established




                                  1                                  Enclosure (3)
                                                                                                16600
                                                                                D5 Policy Letter 11-08
 COAST GUARD ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY
               ASSISTANCE ACT FUNDING PROCESS

1. Background.

   a. In the event of a disaster, when the National Response Framework (NRF) is activated to assist
      an impacted State, the Coast Guard will pursue the use of Robert T. Stafford Disaster Relief and
      Emergency Assistance Act funding to support their activities under Emergency Support
      Function-10 (ESF-10) “Oil and Hazardous Materials Response Annex.” In the aftermath of a
      disaster, where the involved party/responsible party of a pollution incident is either unknown or
      non-responsive, it is appropriate to use Stafford Act funding as the federal mechanism to
      address the pollution threat. This Stafford Act funding can be used in the discovery,
      assessment, evaluation, containment, countermeasure, cleanup, disposal, and documentation
      phases of the response/removal action. Stafford Act funding can be used to address all the
      pollutants identified within the NRF which includes those pollutants normally responded to
      using the Oil Spill Liability Trust Fund (OSLTF) and the Comprehensive Environmental
      Recovery, Conservation, and Liability Act (CERCLA) Fund.

   b. Since financial liability is typically not assigned for spills related to natural disasters and the
      OSLTF and CERCLA Fund are limited, it is preferable to use Stafford Act funding as long as a
      Mission Assignment is received for the expected activity. This process will align us with the
      funding procedures used by our EPA counterparts during their response actions under the
      NRF/ESF-10.

   c. The advantages of using Stafford Act funding are:

      (1) Consistent funding mechanism between EPA and the Coast Guard during NRF/ESF-10
          response/removal actions;

      (2) The use of one set of accounting data and Disaster Project Number (DPN) for all pollutants
          regardless of whether it is oil or a hazardous substance;

      (3) The use of the DPN will be exactly the same as a Federal Project Number (FPN) or
          CERCLA Project Number (CPN). The issuance of the DPN will be accomplished by
          message from NPFC;

      (4) All procurement, contracting, and documentation practices used for a FPN/CPN can also be
          used under a DPN (i.e., PRFAs, BOAs, Cost Documentation Forms, ATPs, etc.); and

      (5) DPNs can be issued before the disaster occurs (e.g., as a storm approaches, as flood waters
          increase, etc.) upon activation of the Regional Response Coordination Center (RRCC) and
          issuance of Mission Assignments that support the deployment of the IMAT and pollution
          assessment/initial response work.

   d. The challenges to using Stafford Act funding are:

      (1) A Mission Assignment must be issued by FEMA noting the Assignment Number, tasking,
          and cost ceiling;




                                           1                                          Enclosure (4)
                                                                                                  16600
                                                                                  D5 Policy Letter 11-08
       (2) An Interagency Agreement (IAG) needs to be issued by EPA to provide the Coast Guard an
           interim funding source while awaiting Stafford Act reimbursement;

       (3) A DPN is issued for tasking under a specific Mission Assignment for work done within a
           specific State. Therefore when the Mission Assignment changes or assessment/removal
           actions progress into another State, a new DPN must be issued. The existing DPN can
           continue to be used if only the tasking is changed under an existing Mission Assignment;

       (4) The potential exists that several units (i.e., more than one Sector, District staff, etc.) would
           be using the same DPN for actions under a specific Mission Assignment within one
           particular State; and

       (5) A DPN can only be used within a State’s jurisdiction. Any response that occurs outside
           State waters must be financed by the OSLTF or CERCLA Fund (greater than 3 nautical
           miles on all coasts). FEMA may issue a MA to the Coast Guard for a response in federal
           waters to prevent or respond to a potential or actual marine disaster from a vessel that could
           eventually impact State resources.

2. Process.

   a. FEMA Mission Assignment. The affected State will request a Mission Assignment from
      FEMA to address pollution issues. The EPA will initiate and pursue ESF-10 Mission
      Assignments for EPA and Coast Guard actions. For activities within each State, Mission
      Assignments will be pursued for the following efforts:

          Activation of the IMAT CG watchstander(s);

          Technical Assistance/Assessment work;

          Direct Federal Assistance/Response work

       If coastal zone is or has the potential to be impacted by the disaster, the EPA will attach specific
       tasking within the Mission Assignment to support Coast Guard actions. The EPA will then
       initiate an Interagency Agreement (IAG) with the Coast Guard to support Coast Guard costs
       under the Mission Assignment until reimbursed by the Stafford Act.

   b. EPA Interagency Agreement (IAG). The EPA will complete an IAG, to support Mission
      Assignment actions, with the Coast Guard. The IAG format will be similar to the format noted
      in this enclosure. The IAG and a copy of the Mission Assignment should be faxed to the Fifth
      Coast Guard District Response Division to initiate the funding procedures.

   c. Funding Procedures. The following actions should occur in support of gaining access to
      Stafford Act funding and sharing accounting information with Fifth District units that support
      ESF-10 efforts:

       (1) EPA delivers (by fax) a one page IAG to the Fifth Coast Guard District Response staff
           along with a copy of the Mission Assignment (MA) that specifies the Assignment Number,
           tasking, assisted State, and cost ceiling information;

       (2) The CG RRT Co-Chair/Chief of Response Division or designated representative signs a fax
           coversheet operationally approving the IAG. The coversheet, IAG, and MA is then faxed to


                                             2                                           Enclosure (4)
                                                                                        16600
                                                                        D5 Policy Letter 11-08
    the National Pollution Funds Center (NPFC);

(3) The NPFC signs the IAG and issues a message to the involved District providing them an
    accounting line and DPN for that mission assignment noted on the IAG;

    Note: An IAG must be delivered to the Fifth District for every MA.

(4) A DPN and supporting accounting line will be provided by the NPFC. For each MA, the
    same DPN will be used by District and field units. Each unit should remember to adjust the
    cost center information within the accounting line. The DPN will denote the following
    information by some identifiable character;

    - The specific disaster for that calendar year;
    - The involved state in which the CG will be operating under the MA; and
    - The MA for which it was established.

    Note: A DPN for a specific MA and State will be used by all impacted Coast Guard units
    within the District supporting ESF-10. The District Pollution Funds Coordinator will
    coordinate the issuance of document numbers from the DPN to users through the District
    IMT Finance Officer.

(5) The above IAG/Funding process will only be valid under the Stafford Act for actions
    occurring within the particular state’s jurisdiction. All CG pollution response actions
    occurring off-shore beyond the state’s jurisdiction should be executed using normal
    pollution response and removal funding; and

(6) The following matrix and flowchart (Appendices 1 and 2 of this enclosure) clarify the
    process. At the field unit/Sector, the DPN will be delivered in a similar fashion as a FPN or
    CPN. All other financial practices in executing the DPN are the same as they are for a FPN
    or CPN.




                                    3                                          Enclosure (4)
                                                             16600
                                             D5 Policy Letter 11-08


               Document Control Number
      2 Digit ATU for Stafford Act Funding


ATU                        Command/Unit


X5      Fifth Coast Guard District


XM      Sector Hampton Roads


XN      Sector Delaware Bay


XP      Sector Baltimore


XQ     MSU Wilmington


XK     Sector North Carolina




                     4                            Enclosure (4)
                                                                                                 16600
                                                                                 D5 Policy Letter 11-08

                                      Appendix 1 to Enclosure (4)

                       Coast Guard Stafford Act Funding Process
                            In Support of ESF-10 Activities

    Step                                                    Process


     1         Affected State submits request for federal assistance to FEMA, and FEMA issues a Mission
               Assignment to ESF-10 (Normally EPA, but could be submitted to CG if disaster is coastal
               zone only.)


     2         EPA facilitates Mission Assignment process for ESF-10 at RRCC and/or JFO.


     3         EPA sends an Interagency Agreement (IAG) and a copy of the Mission Assignment (with
               assignment number and funding ceiling) to the Fifth District Response Division.


     4         The Chief, Response Division (or designee) acknowledges receipt of the IAG and the Mission
               Assignment and then scan the IAG/MA/Cover Sheet and e-mail to the National Pollution
               Funds Center (NPFC) for signature and processing.


     5         The NPFC faxes the signed IAG back to EPA.


     6         The NPFC sends a message to the District, copying the involved field units, with the
               appropriate accounting information for response actions for that disaster. A “Disaster Project
               Number” or DPN will be issued to address the tasking specific to the Mission Assignment.
               This accounting information is used for reimbursement through the Stafford Act.


     7         The District staff and field units will use the same DPN for each Mission Assignment in a
               specific State. The same travel/per-diem, procurement, contracting mechanisms, and other
               fund management practices already in place for routine pollution response work will apply.


Note: The above process applies to both phases of FEMA support, which are:

    Support to Government Operations and Technical Assistance; and
    Direct Federal Assistance to the State(s)

If Coast Guard support is needed, it does not matter at the field level which phase is being supported.
That issue will be addressed through the Mission Assignment process and should be transparent to
operations and funding mechanisms at the District and unit levels.



                                             5                                         Enclosure (4)
                                                                                    16600
                                                                    D5 Policy Letter 11-08


             Appendix 2 to Enclosure (4)
COAST GUARD ESF-10 STAFFORD ACT FUNDING PROCESS

               State submits request for federal assistance
                 to address pollution issues from FEMA
                 and FEMA issues Mission Assignment



                            EPA Facilitates
                          Mission Assignment
                          Process for ESF-10



              EPA Issues IAG to Involved CG District and
                Provides a Copy of the FEMA Mission
              Assignment (with DPN # & ceiling) via Fax




      CG District (drm) approves, faxes or scans, & e-mails the IAG
       and a copy of the FEMA Mission Assignment w/Applicable
      Mission Assignment Number and Total Funding Authorized to
               the National Pollution Funds Center (NPFC)




                          NPFC Signs IAG &
                          Issues Accounting
                            Message to CG
                               District




                           District & Field
                          Units Use the Same
                          Accounting Info for
                              Each State
                           Adjusting Doc #
                             2 Digit ATU



   Operational Units:                                    Support Staffs:

   OSC/Sector/MSU                                       CG District Staff

   CG Groups/Stations                                     ISC Elements

      CG Cutters

    CG Air Stations
                             6                                              Enclosure (4)
                                                                                             16600
                                                                             D5 Policy Letter 11-08


                                      Appendix 3 to Enclosure (4)


Commander (dr)
U.S. Coast Guard
Fifth Coast Guard District
431 Crawford Street
Portsmouth, VA 23704-5004

Phone: (757) 398-6676/6376
Fax: (757) 391-8149




DPN Request Fax
To:      Mr. Allen Thuring – NPFC               From:   CAPT M. J. Andres, Chief Response Division

Fax:     (202) 493-6898                         Pages: 03

Phone:    (202) 493-6801                        Date:   November 13, 2011

Re:    DPN REQUEST – HURRICANE ALFA             CC:


 Urgent       For Review           Please Comment     Please Reply        Please Recycle


 EPA IAG and Mission Assignment Actions:


       I concur with the Coast Guard’s involvement with Emergency Support Function
       #10 activities in support Hurricane Alfa disaster actions in accordance with the
       National Response Framework. Request Disaster Project Number (DPN) for
       Stafford Act funding as noted in the attached Mission Assignment and
       corresponding EPA IAG. The Mission Assignment POC is Mr. David Ormes at
       (757) 398-6585 and the alternate POC is Ms. Linda Baines at (757) 398-6364.

       CAPT M.J. ANDRES, USCG

       In support of the above request the National Pollution Funds Center will sign the
       supporting EPA IAG and issue a DPN to the Fifth Coast Guard District.

       ALLEN R. THURING, NPFC



                                            7                                       Enclosure (4)
                                                                                                     16600
                                                                                     D5 Policy Letter 11-08
                 U.S. ENVIRONMENTAL PROTECTION AGENCY
                   EMERGENCY FUNDING AUTHORIZATION
                                    (Appendix 4 to Enclosure (4)
1. During past hurricane seasons, tug and barge operators became increasingly concerned
  1. the lack of consistency (OFA):
aboutOther Federal Agency and uniformity in the storm preparedness plans for various ports
  2. OFA’s Project Identification Number:
and the ability of these plans to address the needs and safety concerns of the towing industry.
  3. OFA’s Point are not designed to “ride out a storm” nor are they necessarily certified for
Tug and barge unitsof Contact:                                    Telephone:
“ocean service.” In some instances, vessel operators were directed to leave port or were denied
  4. Address:
entry to a port in the face of an approaching storm. Although Coast Guard plans possess some
consistency, county and/or port authority officials are often our partners when deciding if a
vessel may seek refuge or remain in the respective ports. For the Coast Guard, the goal is to
have consistent hurricane/storm policy, procedures, and plans within the First, Fifth, and Fifth
  5. EPA (IAG) Identification Number:
Districts. Point of Contact:
  6. EPA                                                          Telephone:
  7. FEMA Mission Assignment Identification Number:
2. The Coast Guard and American Waterways Operators Atlantic Region Quality Steering
Committee established a Hurricane/Storm Preparedness Plan Quality Action Team (QAT) to
  8. Scope of Work and Reimbursement for various ports on the Atlantic Coast of the U.S.
examine hurricane/storm preparedness plansLimit:
The QAT developed guidance and other preparedness tools that we can use as best practices
towards improving plan consistency and addressing the unique needs and safety concerns of the
  9. Project industry.
tug and barge Period:

3. The objectives of the QAT sought to:
  10. Reimbursement Procedure: Upon completion of scope of work, the recipient other
       Develop a set will submit a bill which ensures consistency in policy and activities for
    a.Federal agency of core guidelines with detailed records of expendituresand procedures
    from one port to the next; sought. The agency must submit the final request for
      which reimbursement is
      reimbursement within 60 days following the disaster response completion date to the
       Ensure that the guidelines address the unique challenges that tug and barge units
    b.EPA ESF #10 Regional Chair or designee.
    confront in severe weather conditions while reflecting a paramount concern for the safety of
    the vessel and crewmembers; and
  11. Statutory Authority: Robert T. Stafford Disaster Relief and Emergency Assistance Act
      of 1988, as amended, 42 U.S.C. 5121-5201; and Economy Act of 1932, as amended, 31
       Consider a
    c.U.S.C. 1535 means to ensure that the final decision-making responsibility vests with the
    vessel operator, acting in consultation and concert with the U.S. Coast Guard and where
    appropriate the local port
  12. Authorizing Officials: authorities.

4. The QAT focused on the Coast Guard’s vessel sortie policy during the approach of heavy
      ________________________                _______       _______________________                ______
      ESF The First, Seventh and                            Action Official agreed
weather. #10 Regional Chair or Designee Fifth Coast Guard Districts haveon behalf ofto enforce a similar
                                              Date                                                 Date
      U.S. Environmental Protection Agency                  U.S. Environmental Protection Agency
policy within the Atlantic Coast ports forecasted to be impacted by threatening winds from an
approaching hurricane. Under the policy, the Coast Guard Captain of the Port (COTP) directs
      _____________________________                         _______
oceangoing vessels and oceangoing barges greater than 200 GT to depart port. Vessel
      Authorizing Official on behalf of       Date
      Other Federal Agency
operators
  13. Accounting Data:
       Site Name DCN FY     Approp.   Budget Org.   Prg. El. Object   Site Project   Cost Org.   Obligation




                                             8                                               Enclosure (4)
                                                       16600
                                       D5 Policy Letter 11-08




(THIS PAGE INTENTIONALLY LEFT BLANK)




            9                               Enclosure (4)
                                                                                                16600
                                                                                D5 Policy Letter 11-08
        OPERATIONAL CONTROL AND THE COAST GUARD ON-SCENE
     COORDINATOR’S USE OF ROBERT T. STAFFORD DISASTER RELIEF AND
                EMERGENCY ASSISTANCE ACT FUNDING

1.   Operational Control.

     a. LANTAREA/D5 Incident Management Team (IMT). All Coast Guard operations shall be
        conducted in accordance with existing contingency plans. The District IMT’s mission and the
        relationship between the IMT and the field units will remain unchanged. Operational guidance,
        support, and communications will be provided by the District IMT in accordance with existing
        plans.

     b. IMAT/JFO/RRCC Watchstander(s). IMAT/JFO and RRCC Coast Guard watchstander(s)
        work for the District. The District will support their administrative needs. Watchstander(s) will
        work with EPA counterparts within the IMAT/JFO and RRCC to support ESF-10 activities.
        Because operational decisions and activities will be conducted by Coast Guard On-Scene
        Coordinators (OSC) in the field, IMAT/JFO and RRCC watchstander(s) shall support OSC needs
        and act as an information conduit between the Coast Guard (both District (drm) and FOSC) and
        the FEMA infrastructure through the ESF-10 staff.

     c. Coast Guard Federal On-Scene Coordinator (FOSC).

         (1) Response. Under the NRF and ESF-10, pollution response actions shall be performed in
             accordance with the National Oil and Hazardous Substance Contingency Plan (NCP). Coast
             Guard OSCs shall conduct response activities in accordance with the NCP and activate
             National Response System (NRS) resources as needed to mitigate various pollution incidents
             under their jurisdiction.

         (2) Funding. Although the funding for pollution response during an NRF/ESF-10 activation is
             pursued through a different source other than the Oil Spill Liability Trust Fund and CERCLA
             Fund, the FOSC operational jurisdiction and mission focus remains the same. For example, if
             the Coast Guard FOSC would respond to drum removal under a CERCLA funded response,
             the same response should be supported during flood operations using Stafford Act funding.
             The funding source does not change jurisdiction or mission responsibility.

         (3) FOSC Pre-Designation. Initial response actions should be performed in accordance with the
             most recent version of the “Memorandum of Understanding between U.S. Environmental
             Protection Agency – Region 4 and U.S. Coast Guard – Fifth, Seventh, and Eighth Districts”.
             However, FOSCs should take note of the provisions within the MOU to properly support
             ESF-10 response actions. The MOU provides the following provision:

                “During pollution responses to natural disasters or to other incidents when the National
                Response Framework (NRF) is activated, pollution impacts may affect many areas within
                the region. In these instances, FOSC boundary designations may not be strictly adhered to
                in an effort to best use available resources to respond to the myriad of pollution issues
                under the guide of the NRF and Emergency Support Function (ESF) #10. However, under
                ESF #10, care shall be taken to place an FOSC on an incident consistent with the parent
                agency’s expertise.”




                                             1                                        Enclosure (5)
                                                                                                 16600
                                                                                 D5 Policy Letter 11-08
       FOSCs should use the provisions of the MOU to make best use of the limited resources that may
       be available to address potential widespread pollution impacts during the aftermath of a disaster.
       The District Response Group (DRG) will also coordinate the deployment of resources if the
       situation warrants.

2. Communications.

   a. LANTAREA/D5 Incident Management Team (IMT). All Coast Guard SITREPs and verbal
      communications shall be conducted in accordance with existing contingency plans, instructions,
      and policy. The primary information conduit to the FEMA infrastructure for pollution response
      activities will be through the ESF-10 staff. It is important that the daily operational information
      is shared so both FEMA and Coast Guard interests possess the same accurate information. The
      District (drm) staff will ensure that SITREPs, Executive Summaries, and other appropriate
      communications are forwarded to the RRCC, IMAT/JFO, and the EPA RRCC. Applicable
      contact information appears in Appendix 1 to this enclosure. SITREPs and other applicable
      communication mediums should contain the various response actions occurring under each
      Mission Assignment (MA) along with daily cost information to assist in managing MA ceilings.
      Appendix 2 to this enclosure provides an example of what should appear in the SITREP.

   b. RRCC, IMAT/JFO Watchstander. The RRCC, IMAT/JFO watchstander(s) shall act as an
      information conduit between the Coast Guard and the FEMA infrastructure. The primary
      communications contact for Coast Guard pollution response information for the IMAT/JFO
      member(s) will be the LANTAREA/D5 IMT.

   c. Coast Guard Federal On-Scene Coordinator (FOSC). The Coast Guard OSCs shall
      communicate in accordance with existing contingency plans. SITREPs and other applicable
      communication mediums should contain the various response actions occurring under each
      Mission Assignment (MA) along with daily cost information to assist in managing MA ceilings.

   d. National Pollution Funds Center (NPFC). Mission Assignment (MA) tasking, cost ceilings,
      and other pertinent information will be contained in the message forwarded from the NPFC to the
      District and affected units delineating the Disaster Project Number (DPN) for a given MA.

3. Federal On-Scene Coordinator’s (FOSC) Use of Robert T. Stafford Disaster Relief and
   Emergency Assistance Act Funding.

   a. Disaster Project Number (DPN). The DPN will be issued by the National Pollution Funds
      Center (NPFC) and will follow essentially the same process for which a CPN is issued. All
      message traffic (e.g., ATP messages, etc.) normally required for a FPN/CPN will be required for
      a DPN. The District will facilitate the issuing of DPNs as discussed earlier in this guidance once
      Mission Assignments (MA) and the supporting IAG have been issued.

   b. Response Actions. FOSC response actions shall be conducted in accordance with the provisions
      of the NRF/ESF-10 Annex for “Hazardous Materials.” The NRF/ESF-10 guidance refers to
      response actions being conducted in accordance with the NCP.

   c. Cost Documentation.

       (1) Forms and Processes. All contracting and other accounting practices will be conducted
           using the same processes established for implementing funding under a FPN/CPN. Pollution
           Removal Funding Authorizations (PRFA) (except for State expenses as discussed below),


                                            2                                          Enclosure (5)
                                                                                           16600
                                                                           D5 Policy Letter 11-08
       and other financial tools specifically designed for FPN/CPN transactions are acceptable for
       use under a DPN. Cost documentation shall be submitted in accordance with the same
       practices used for FPN/CPNs.

   (2) Tracking Costs. For each DPN issued or used, specific cost documentation shall be
       developed. The costs under each DPN shall be tracked and accounted for separately even
       though there may be more than one DPN activated for a single disaster.

d. State Funding Support.

   (1) State Pollution Responder Funding. Since the State is requesting federal assistance under a
       disaster declaration, funding provided by a Mission Assignment cannot be used to fund State
       response activities. Therefore FOSCs shall not provide funding from a DPN in the form of a
       PRFA or other financial means to support State responders or their response actions under a
       Stafford Act funded pollution response. State resources will be funded by another process.
       FOSCs should not account for State expenses within their cost documentation since those
       costs will not be supported by the DPN. For operational purposes the FOSC and State
       relationship within the Unified Command should remain unchanged. If State resources are
       available, the FOSC should expect a similar State response as would be expected under a
       FPN/CPN.

   (2) State Coordinating Officer (SCO). State responders may be available during a disaster to
       assist or respond concurrently with federal resources within the Unified Command. Their
       expertise and abilities are valuable to the Unified Command’s response. To support pollution
       response activities, actions taken by State employees cannot be funded through a DPN. State
       resources can be funded through another process. In support of the State, as a partner under
       the National Response System, personnel supporting IMAT/JFO activities for ESF-10 will
       assist the SCO in their pursuit of funding for State pollution responders through the State’s
       direct access to FEMA disaster funding. State funding to support pollution response
       activities can be accessed through the actions of the SCO who approaches FEMA directly for
       their funding.




                                       3                                         Enclosure (5)
                                                                                                     16600
                                                                                     D5 Policy Letter 11-08
                                         Appendix 1 to Enclosure (5)
                   National Response Plan/Emergency Support Function –10
                                    Contact Information

       Entity                   Telephone No.                   Fax No.                Email/Internet Site


         5th                   (757) 398-6676 or             (757) 391-8149         Michael.J.Andres@uscg.mil or
 Coast Guard District          (757) 398-6585 or                                    David.T.Ormes@uscg.mil or
  Response Division            (757) 398-6364 or                                     Linda.H.Baines@uscg.mil
                                (757) 398-6376                                       William.J.Boeh@uscg.mil
                             24Hr. # (757) 398-6231
                                                                              An Incident Web Site will be created for all
                                                                                         significant events at:

                                                                                        www.incidentnews.gov

   CG LANTAREA            (757) 391-8117 or 391-8118 or      (757) 398-6392        D05-SMB-LANTIMT@uscg.mil
       Incident
                           (757) 391-8119 or 391-8120
  Management Team                                                                                 or
        (IMT)                           or
_____________________                                                                D05-SMB-D5IMT@uscg.mil
        CGD5
       Incident         5th District Command Center at:
  Management Team
        (IMT)             (757) 398-6390 or 398-6709 or
                                 (757) 398-6231
        EPA             (215) 814-3255 24 Hr # (EPA DO#)     (215) 814-3254              marzulli.linda@epa.gov
  Region 3 Regional      (215) 814-9016 24 Hr # (After Hrs
  Response Center                Manned by NRC)
                            (215) 814-3256 (L. Marzulli)

D5WATCHSTANDERS                24Hr (410) 576-2693
  Sector Baltimore                (410) 576-2595             (410) 576-2501         Michael.S.Steele@uscg.mil
                                 (410) 576-2629                                     Bryan.A.Naranjo@uscg.mil
                                 (410) 576-2535                                    Benjamin.J.Schupp@uscg.mil
                                 (443) 927-6975                                    Anthony.J.Matulonis@uscg.mil
                                 (410) 576-2582                                       Aaron.Foster@uscg.mil
Sector Hampton Roads             (757) 295-2059              (757) 668-5605            Lori.J.Bard@uscg.mil
                                 (757) 668-5586              (757) 668-5605         David.L.Chapman@uscg.mil
                                    OOD 24 Hr
                                 (757) 668-5555
                                                                                     Gerald.A.Conrad@uscg.mil
 Sector Delaware Bay             (215) 271-4824              (215) 271-4899
                                                                                        Justin.R.Gear@uscg.mil
                                 (215) 271-4863              (215) 271-4899
                                                                                        Lee.R.Gorlin@uscg.mil
                                 (215) 271-4828              (215) 271-4899
                                 (215) 271-4893                                      Steve.J.Hoagland@uscg.mil
                                 (215) 271-4911                                     Britton.R.Henderson@uscg.mil
                            24 Hr (215) 271-4940 (CC)

Sector North Carolina             (252) 247-4554                                     Stephen.C.Pollock@uscg.mil
                                  (252)247-4518               (252)247-4559            Joseph.H.Hart@uscg.mil
                               (252) 441-0300 x113                                   Gregory.C.Mosko@uscg.mil
                            (910) 772-2191 (CC 24 Hr)


                                                  4                                        Enclosure (5)
                                                                                                      16600
                                                                                      D5 Policy Letter 11-08


        Entity                      Telephone No.                   Fax No.             Email/Internet Site


    FEMA Region 3           RRCC: TBA                            RRCC: TBA                        TBA
       ESF-10
                            IMAT/JFO: will be determined for     IMAT/JFO: will
                            each incident                        be determined
                                                                 for each incident
 FEMA Region 3 COOP              Primary COOP POC:
            Site                      Mike Hajdak                (215) 931-5539         michael.hajdak@dhs.gov
   Philadelphia Internal             (215) 931-5605
Revenue Service Campus            (215) 219-1054 (cell)
(PIRSC) 11501 Roosevelt          Back-up COOP POC:
  Blvd., Philadelphia, PA            Tracy Hehmeyer
                                                                                        tracy.hehmeyer@dhs.gov
          19115                  (215) 931-5670 Office
                                   (215) 931-4497 Cell

                                       Watch Desk
                                     (215) 931-5757

  National Pollution                  (202) 493-6702             (202) 493-6900        Craig.A.Bennett@uscg.mil
 Funds Center (NPFC)                 Craig A. Bennett
                                  (202) 253-9697 mobile
                                      (202) 493-6801                                   Allen.R.Thuring@uscg.mil
                                     Allen R. Thuring            (202) 493-6898
                                  (202) 494-9115 mobile
  Commonwealth of                      Gregory Britt             (804) 897-6576      gregory.britt@vdem.viginia.gov
      Virginia                    (804) 897-6500 x6578
ESF-10 Representative        24 Hr: (804) 674-2400 VA EOC           EOC Fax
                                1-800 468-8892 VA EOC            (804) 674-2419
  Commonwealth of                       Kerry Leib               (717) 772-3314            kleib@state.pa.us
    Pennsylvania                      (717) 787-5715
ESF-10 Representative               (717) 571-9832 cell
                                 24 Hr. # (717) 787-4343
                                  (717) 651-2001 (EOC)
  State of Maryland                    Alan Williams             (410) 537-3932       awilliams@mde.state.md.us
ESF-10 Representative                 (410) 537-3994
                                 24 Hr # (866) 633-4686
                                  (410) 517-3600 (EOC)
  State of Delaware                    Arthur D. Paul            (302) 659-6855          arthur.paul@state.de.us
ESF-10 Representative                 (302) 659-2253
                              24 Hr # (302) 659-3362 (EOC)
State of West Virginia              H. Michael Dorsey            (304) 926-0477         mike.h.dorsey@wv.gov
ESF-10 Representative             (304) 926-0499 x 1278
                            24 Hr. # (800) 642-3074 Spill Line      EOC Fax
                                                                 (304) 344-4538
                                  (304) 558-5380 (EOC)           (304) 558-8902
    DC HSEMA                           William Curry             (202) 673-7054          william.curry@dc.gov
  Washington, D. C.                   (202) 563-4585
ESF-10 Representative         24 Hr. # (202) 727-6161 (EOC)
                               COL Timothy Spriggs, Chief           EOC Fax             timothy.spriggs@dc.gov
                               Emergency Operations Center       (202) 673-7054
                                      (202) 481-3075             1-800-548-0901




                                                      5                                     Enclosure (5)
                                                                    16600
                                                    D5 Policy Letter 11-08
                      Appendix 2 to Enclosure (5)
    Sample SITREP Paragraph Depicting Mission Assignment
                        Information
P 110600Z SEP 07
FM COGARD SECTOR DELAWARE BAY
TO CCGDFIVE PORTSMOUTH VA//M/O/CC//
INFO COMDT COGARD WASHINGTON DC//G-MOR/G-OPF//
COMLANTAREA COGARD PORTSMOUTH VA//AM/ACC//
COGARD NATIONAL RESPONSE CENTER WASHINGTON DC
COMCOGARD MLC LANT NORFOLK VA//FCP-2//
COMCOGARD NPFC WASHINGTON DC
COGARD FINCEN CHESAPEAKE VA//ORGQ//
ZEN EPA REGION THREE PHILADELPHIA PA
ZEN PENNSYLVANIA STATE DEP
BT
UNCLAS //N16465//
OPER/HURRICANE ALFA//
MSGID/SITREP/COGARD SECTOR DELAWARE BAY/-//
SUBJ/SITREP TWO/MAJOR, HURRICANE ALFA RESPONSE, PHILADELPHIA, PA
(LAT N40-35.10 LONG W074-12.45) MC00015457, DPN: D07AA1,
D07AA2//
REF/A/PHONCON/A.THURING (NPFC) - D.ORMES (D5/DRM) ON
092300ZSEP07//
REF/B/NPFC MSG 100900ZSEP07 (NOTAL)//
REF/C/SECTOR PHILADELPHIA MSG 101700ZSEP07 (NOTAL)//
REF/D/ NPFC MSG 101800ZSEP07 (NOTAL)//
NARR/REF A IS INITIAL VOICE CONFIRMATION THAT DPN D07AA1 HAS
BEEN ISSUED. REF B IS NPFC MSG ISSUING SAME. REF C IS SITREP
ONE. REF D IS NPFC MSG ISSUING D07AA2 //
NARR/SITREP TWO FOR AFTERMATH RESPONSE TO HURRICANE ALFA MAJOR
WASTE OIL SPILL IN PHILADELPHIA PA. INITIAL RESPONSE PHASE
COMPLETED, RECOVERY PHASE ACTIVATED//
RMKS/1.SITUATION.
A. OVERVIEW: AS PER REF C. CG PERSONNEL RESPONDING TO OIL SPILLS
OCCURRING IN PHILADELPHIA HARBOR DURING AFTERMATH OF HURRICANE
ALFA.
WASTE OIL FROM UNK SOURCES IMPACTING PHILADELPHIA HARBOR.
CLEANUP ACTIVITIES INITIATED AT VARIOUS COLLECTIONS POINTS IN
HARBOR.
TO DEPART PORT.
B. O/S WX: 20KTS WSW, 80F, VISIBILITY CLEAR AS OF 110500R SEP 07
C. VESSEL DATA: UNK
D. OWNER/OPERATOR/AGENT: UNK
E. SAR STATUS: N/A
F. CG RESOURCES SUMMARY: 9 UNIT PERSONNEL ON SCENE MONITORING
CONTRACTOR CLEANUP
G. RESOURCES AT RISK: EXTENSIVE SALT WATER MARSH WITH MIGRATORY


                            6                           Enclosure (5)
                                                                 16600
                                                 D5 Policy Letter 11-08
FOWL, ARCHEOLOGICAL SITES ON SHORE.
H. ECONOMIC IMPACT: WATERWAY REMAINS OPENED TO ALL TRAFFIC
I. KEY STAKEHOLDER ISSUES: SIERRA CLUB CALLED UC, REQUESTING
INFORMATION. INFO PROVIDED AS NEEDED.
J. HEALTH AND HUMAN SAFETY FACTORS: N/A
K. MEDIA INTEREST: MODERATE LOCAL INTEREST
L. CASUALTY INFORMATION: SOURCE OF OIL UNKNOWN.
M. INCIDENT/UNIFIED COMMAND STATUS: UC ESTABLISHED AT SECTOR
DELAWARE BAY. REPRESENTATIVE FROM RP, STATE, COAST GUARD AND
LOCAL
ORGANIZATIONS PRESENT IN UC.
2. ACTION TAKEN.
A. 081330R SEP SECTOR PERSONNEL SUPERVISING CONTRACTOR RECOVERY
OPS. OPS LIMITED TO 4 COLLECTION POINTS WTIHIN HARBOR AREA.
B. 1445R CLEANUP CREWS INDICATE THAT NO SIGNIFICANT IMPACTS TO
RESOURCES DETECTED.
C. 1630R CLEANUP CREWS SECURE FOR THE DAY.
D. 2330R LOGISTIC SECTION ARRANGING ADDITIONAL VAC TRUCKS AND
SKIMMERS FOR OVERNIGHT DELIVERY.
3. ADDITIONAL INFO.
A. BRIGHT-LINE TEST: N/A
B. FPN/CPN/DPN INFORMATION: D01001 AND D01002
C. CONTRACTORS: ABC ENVIRONMENTAL

D. DPN CEILING/MISSION ASSIGNMENT ACTIVITIES:
1. MISSION ASSIGNMENT NO. 4S24, DPN D07AA1
MA COST CEILING: $50,000
FUNDS OBLIGATED TO DATE: $35,000
ACTIVITIES CONDUCTED: UNDER TECHNICAL ASSISTANCE MA FOR STATE OF
PA, COAST GUARD HAS COMPLETED ASSESSMENTS FOR AREAS OUTSIDE
PHILADELPHIA HARBOR. NO SIGNIFICANT POLLUTION IMPACTS OBSERVED.
TASKING UNDER THIS MA COMPLETE 08 SEP.
2. MISSION ASSIGNMENT NO. 4S44, DPN D07AA2
MA COST CEILING: $100,000
FUNDS OBLIGATED TO DATE: $65,000
ACTIVITIES CONDUCTED: UNDER DIRECT FED ASSISTANCE MA FOR STATE
OF PA, COAST GUARD IS CONDUCTING CLEANUP OF WASTE OIL IMPACTING
PHILADELPHIA HARBOR AND ADJACENT SHORELINES. EXPECT INCREASE
FOR MA CEILING BY 12 SEP.
E. OTHER AMPLIFYING INFORMATION: HARBOR CLEANUP OPS EXPECTED TO
BE COMPLETE IN 2 DAYS.
4. FUTURE PLANS AND RECOMMENDATIONS.
A. INVESTIGATION PENDS
B. VIOLATION REPORT PENDS COMPLETION OF INVESTIGATION
C. CO'S COMMENTS/RECOMMENDATION: N/A
D. CASE PENDS//
BT


                           7                         Enclosure (5)
                                                                     16600
                                                     D5 Policy Letter 11-08




                       Appendix 3 to Enclosure (5)

          Sample DPN Assignment Message Providing
                   Accounting Information
P 110600Z SEP 07
FM COMCOGARD NPFC WASHINGTON DC
TO CCGDFIFTH PORTSMOUTH VA//M/IMT//
INFO COMDT COGARD WASHINGTON DC//G-MOR/G-OPF//
COMLANTAREA COGARD PORTSMOUTH VA//AM/ACC//
COGARD NATIONAL RESPONSE CENTER WASHINGTON DC
COMCOGARD MLC LANT NORFOLK VA//FCP-2//
COGARD SECTOR HAMPTON ROADS VA
COGARD SECTOR DELAWARE BAY PA
COGARD SECTOR BALTIMORE MD
COGARD FINCEN CHESAPEAKE VA//ORGQ//
ZEN EPA REGION THREE PHILADELPHIA PA
ZEN PENNSYLVANIA STATE DEP
BTRCC
SUBJ: DISASTER PROJECT NUMBER AND ASSIGNED CEILING FOR RESPONSE
TO HURRICANE ALFA, PHILADELPHIA PA
REF A: MISSION ASSIGNMENT #18 ISSUED BY FEMA 08SEP2007 FOR ESF-
10 (POLLUTION RESPONSE)
1. DPN FOR THIS MISSION ASSIGNMENT (MA) IS D07AA1.
2. AUTHORIZED CEILING IS $50K FOR THIS DPN.
3. TASKING AS STATED IN MA:(QUOTE) ESF-10 WILL ASSESS ALL
HAZARDOUS SUBSTANCE AND OIL RELEASES THROUGHOUT THE PHILADELPHIA
METROPOLITAN AREA RESULTING FROM HURRICANE ALFA. THIS WILL
INCLUDE BUT NOT LIMITED TO THE FOLLOWING:
A). ESF-10 WILL PROVIDE PERSONNEL AND EQUIPMENT TO CONDUCT
SAMPLING, STAGING, SECURING AND DISPOSING OF ALL HAZARDOUS
MATERIALS AND OIL RELEASES.
B). ESF-10 WILL PROVIDE SUPPORT TO ESF-3 WITH DEBRIS DISPERSAL.
THIS SUPPORT SHALL INCLUDE:
1) IDENTIFYING APPROPRIATE DISPOSAL LOCATIONS;
2) IDENTIFYING, SEGREGATING, AND DISPOSING OF HAZARDOUS
MATERIALS THAT ARE COMMINGLED WITH OTHER DEBRIS;
3) PROVIDING AIR MONITORING FOR RESPONSE AND CLEAN-UP
OPERATIONS; AND PROVIDE AIR MONITORING AT DISPOSAL LOCATIONS
C). ESF-10 WILL ALSO SUPPORT ESF-8 WITH THE STAGING, SECURING,
AND DISPOSING OF BIO/MEDICAL WASTE.


                             8                           Enclosure (5)
                                                                 16600
                                                 D5 Policy Letter 11-08
4. NPFC CASE OFFICER ASSIGNED: MR. Allen R. THURING (202) 493-
6801.
5. UPON RECEIPT OF ANY ADDITIONAL FEMA MA OR MOD OF EXISTING MA,
IMMEDIATELY ADVISE NPFC CASE OFFICER AND FAX COPIES TO 202-493-
6898.
6. DPN IS SPECIFICALLY TO FUND AND ACCOUNT FOR PARAGRAPH (3)
ACTIONS UNDER PRESIDENTIAL DISASTER DECLARATION. USE DPN
ASSIGNED TO ALLOW ACCURATE COST TRACKING IN FPD/CAS AND TIMELY
BILLING TO FEMA.
7. FPD/CAS ACCOUNTING STRING FOR THIS DPN:
2/H/701/872/80/0/D07AA1/37050/XXXX, WHERE XXXX IS OBJECT CLASS.
8. DOCUMENT CONTROL NUMBER: DD/07/24/7H/XP/ZZZ, WHERE DD IS
DOCUMENT TYPE AND ZZZ IS UNIT'S SEQUENCE NUMBER.
9. REIMBURSABLE AGREEMENT NUMBER/RAN: D07AA1.
10. FOLLOW NPFC TOPS FOR FUND MANAGEMENT, CEILING MANAGEMENT,
AND RESOURCE DOCUMENTATION.
11. COORDINATE ALL CONTRACTS WITH MLC LANT(FCP) FOR APPROVAL.
MAIL INVOICES TO CG FINCEN CHESAPEAKE. CERTIFY AND FORWARD
CONTRACTOR INVOICES IAW STANDARD PROCEDURES. CONTACT MLC(FCP)
IF QUESTIONS ARISE.
12. TRACK DAILY CEILING USE. ADVISE NPFC AND/OR FEMA ROK WHEN
80% OF CEILING HAS BEEN USED, TO ALLOW TIME FOR MA TO BE
INCREASED.
BT
NNNN




                           9                         Enclosure (5)
                                                                                                   16600
                                                                                   D5 Policy Letter 11-08




                                         Appendix 4 to Enclosure (5)

            Unit DPN/Cost Accounting Process Check-sheet

    THE FOLLOWING STEPS SHOULD BE TAKEN OR CONSIDERED WHEN SUPPORTING OR
         DOCUMENTING DPN COSTS FOR THE FEDERAL ON-SCENE COORDINATOR:

    District Staff forwards a copy of the Mission Assignment (MA) and the Inter-Agency Agreement (IAG) to
     the National Pollution Funds Center (NPFC) identifying the D5 action units that need Disaster Project
     Number (DPN) accounting access and delineating fund ceilings for each unit.

    DPN message is issued by the NPFC identifying the DPN, accounting line, and cost ceilings for each unit
     that has an active funding need.

            Response. Pollution actions will be iaw the NCP. Also please, refer to the attached memo between
             EPA and FEMA

            OSC Pre-Designation. Initial response should be iaw with EPA/USCG agreements for
             “Geographic Area of Federal OSC Responsibility.” However, based on the pollutant source and
             incident specifics, lead agency OSC can be based on considerations other than Inland or Coastal
             Zone determination. OSC: EPA____ USCG_____ DOD_____ DOE_____

            Funding. District and OSCs should use the DPN or Stafford Act funding for pollution actions as a
             result of the declared disaster. However, if there is a delay administratively the OSLTF or
             CERCLA could be used. DPN:______________________

            Communications DPN use message requirements are the same as they are for a FPN or CPN
             (e.g., ATP message, requests for ceiling increases, etc.). All daily cost information should be
             recorded in daily SITREP/POLREPs and CG-5136s must be completed daily.

            Ceiling Management. Tracking the ceiling is extremely important since several units are using the
             same general MA ceiling. When tracking the DPN ceiling, do not include government employee
             salary costs or government equipment costs. They are not reimbursable under the Stafford Act.
             Expendables such as gasoline, repairs/parts, TAD expenses, etc. should be included in the ceiling
             information and are funded.

            Forms and Processes. The cost accounting daily forms, contracting/procurement, PRFAs, and
             other financial documents and processes will be the same for DPN use as they are for FPN/CPN.



                                           10                                            Enclosure (5)
                                                                                                    16600
                                                                                    D5 Policy Letter 11-08

             Pollution Credit Cards. You can use the CERCLA IMPACT Cards for DPN response but be sure
              that the accounting data is changed on the card prior to use using the accounting data provided by
              the NPFC DPN message.

             State Expenses. Because of the cost share nature of the Stafford Act, OSCs cannot provide funding
              to state or local government resources through a PRFA or contract. State expenses will be
              supported separately by the State Coordinating Officer (SCO) to FEMA.

             DPN Management. DPNs will be issued by State and by MA. When a unit is doing work in more
              than one State separate DPNs will be issued. Likewise if a different MA is issued a new DPN will
              be generated and used for the tasks assigned under that specific MA. Three MAs are using issued:
              Activation of IMAT______ Technical Assistance________ Direct Assistance_______

                                    Appendix 5 to Enclosure (5)

             Unit DPN/Cost Accounting Actions Check-sheet

OSC: ______________________________________________________
Incident Name: ______________________________________________________________________________
DPN: __________________________
DPN Accounting Line: _______________________________________________________________

      DPN Message received from NPFC.

             CG-5136. CG-5136 Daily Cost Accounting Forms are initiated. CG-5136s MUST be completed
              each day.

      DPN Ceiling. Cost Unit must track the DPN ceiling and pass information to the Situation unit for inclusion
       in daily SITREP/POLREPs. Note: government salaries and equipment/resource costs (except expendables
       and actual expenses (gas, TAD, etc.)) should not be included in ceiling totals.

      DPN Ceiling Increases. Request ceiling increases to District. Note: Early notification is important. The
       ceiling can only be increased by adjusting the MA which needs FEMA clearance. The IAG is adjusted and
       the NPFC will issue a ceiling increase message.

      Contracting/Procurement. PRFAs, contracts, and procurements should be handled as normal (exception is
       State and local government expenses).

      Partial Cost Documentation. Submit partial cost documentation and invoices to NPFC, MLC, FINCEN,
       etc. in accordance with NPFC guidance as the response proceeds.

      Final Cost Documentation. Submit final cost documentation in accordance with guidance for FPN/CPN.

             DPN and Accounting Information will change by State and MA. You may be running more than
              one DPN case, and each case needs its own cost documentation.

      DPN:_________ State:____

      DPN:______________ - MA for IMAT Activation          Message from NPFC:______________________
       DPN:______________ - MA for Technical Assistance Message from NPFC:______________________




                                            11                                           Enclosure (5)
                                                                                   16600
                                                                   D5 Policy Letter 11-08
DPN:______________ - MA for Direct Assistance   Message from NPFC:______________________




                                 12                                    Enclosure (5)
                                                                 16600
                                                 D5 Policy Letter 11-08
P 311600Z MAY 06 ZUI ASN-A03151000005
FM COMCOGARD MLC LANT NORFOLK VA
TO COGARD INTSUPRTCOM BOSTON MA
COGARD INTSUPRTCOM PORTSMOUTH VA
COGARD INTSUPRTCOM ST LOUIS MO
COGARD INTSUPRTCOM MIAMI FL
COGARD INTSUPRTCOM CLEVELAND OH
COGARD INTSUPRTCOM NEW ORLEANS LA
COGARD SUPRTCEN ELIZABETH CITY NC
COMCOGARD FDCC LANT NORFOLK VA
COGARD CEU PROVIDENCE RI
COGARD CEU CLEVELAND OH
COGARD CEU MIAMI FL
COGARD NESU BOSTON MA
COGARD NESU CHARLESTON SC
COGARD NESU CLEVELAND OH
COGARD NESU NEW ORLEANS LA
COGARD NESU MIAMI FL
COGARD NESU PORTSMOUTH VA
COGARD ESU BOSTON MA
COGARD ESU CLEVELAND OH
COGARD ESU MIAMI FL
COGARD ESU NEW ORLEANS LA
COGARD ESU PORTSMOUTH VA
COGARD ESU ST LOUIS MO
INFO COMDT COGARD WASHINGTON DC//1/4/8/R/P/X// COMLANTAREA
COGARD PORTSMOUTH VA//ACS/AC/AP/AR/AX/AXC/ARM// COMPACAREA
COGARD ALAMEDA CA//PR/PX// COMCOGARD MLC PAC ALAMEDA
CA//MD/MDL// CCGDONE BOSTON MA//R/P/X// CCGDFIVE PORTSMOUTH
VA//R/P/X// CCGDSEVEN MIAMI FL//R/P/X// CCGDEIGHT NEW ORLEANS
LA//R/P/X// CCGDNINE CLEVELAND OH//R/P/X// BT UNCLAS SUBJ/CTG
44.3 HURRICANE SEASON 2006 OPTASK LOG - OPERATION FRONTIER
GUARDIAN// POC/STOHLMAN/CDR/MLCLANT MDL/EMAIL:
ROBERT.A.STOHLMAN(AT)
USCG.MIL/TEL: 757-628-4291//
POC/WHITEHEAD/LCDR/MLCLANT MDL/THROUGH 12JUNE06 – EMAIL:
STEVEN.D.WHITEHEAD(AT)USCG.MIL/TEL:757-28-4293//
POC/STOUD/LCDR/MLCALANT MDL/AFTER 12JUNE06 - EMAIL:
RICHARD.J.STOUD(AT)USCG.MIL/TEL: 757-628-4293//
-
RMKS/1. THIS IS COMMANDER MAINTENANCE AND LOGISTICS COMMAND
ATLANTIC/CTG 44.3 OPTASK LOG AND IS DIRECTIVE IN NATURE.
-
2. TABLE OF CONTENTS:
   A1 REFERENCES
   A2 PERIOD
   B1 TASK ORGANIZATION


                           1                         Enclosure (6)
                                                                  16600
                                                  D5 Policy Letter 11-08
  C1   SITUATION
  D1   MISSION
  Q1   LOGISTICS
  Q2   MEDICAL, HEALTH AND SAFETY (MED)
  Q3   RESOURCING GUIDANCE (PERS AND FORCE ELEMENTS)
  Q4   FINANCIAL GUIDANCE (FIN)
  Q5   ELECTRONICS AND COMMUNICATIONS (COMMS)
  Q6   NAVAL ENGINEERING (NE)
  Q7   CIVIL ENGINEERING (CE)
  Q8   LEGAL (L)
  E1   OTHER
  X1   REPORTING INSTRUCTIONS (REPINST)
  Y1   SPECIAL INSTRUCTIONS (SPEC)
-
A1/REF/A/COMLANTAREA (CAA) MSG 151344 MAY 06 OPGEN – OP FRONTIER
GUARDIAN.
REF/B/COMDT MSG DTG 221357Z MAR 06 COMMANDER'S INTENT-NATURAL
DISASTER PREPAREDNESS.
/C/COMLANTAREA MSG DTG 201749Z MAR 06 EXECUTE ORDER HURRICANE
PREPAREDNESS /D/WHITE HOUSE REPORT: KATRINA LESSONS LEARNED:
EPILOGUE CHAPTER 7 FEB 06
HTTP://WWW.WHITEHOUSE.GOV/REPORTS/KATRINA-LESSONS-
LEARNED/CHAPTER7.HTML
/E/COMLANTAREA MSG DTG 281943Z MAR 06 CATASTROPHIC CONTINGENCY
PREPAREDNESS TABLE TOP EXERCISE (TTX) AND ROUNDTABLE DISCUSSION
/F/COMLANTAREA MSG DTG 191338Z MAY 06 WARNING ORDER /G/NATIONAL
RESPONSE FRAMEWORK (NRF) DEC 04 /H/COMLANTAREA CONTINGENCY
RESPONSE PLAN OPLAN 9700-02 CHANGE1 /I/DISTRICT OPLAN 97XX
SERIES /J/MLCLANT CONTINGENCY SUPPORT PLAN (CSP) /K/ISC – MLCA
FIELD UNIT SEVERE WEATHER PLANS /L/USCG INTERNAL HURRICANE
PREPAREDNESS EFFORT COMMON OPERATINGPICTURE, MR. ROBERT POND G-
RPP-1 EMAIL 27 MAR 06 (SERIES) /M/COMDT G-RP MSG DTG 271116Z APR
06 HOMELAND SECURITY INFORMATION NETWORK (HSIN), ALCOAST 242/06,
COMDTNOTE 2000 /N/USCG INCIDENT MANAGEMENT HANDBOOK, COMDTPUB
P3120.17 /O/MLCLANT MSG DTG 141428Z APR 06 HURRICANE
PREPAREDNESS – RECALL LISTS /P/MLCLANT MSG DTG 281544Z APR 06
2006 HURRICANE CONTINGENCY STAFFING; RESERVE COMPONENT
/Q/COMLANTAREA MSG DTG 231844Z MAY 06 COMLANTAREA CONTINGENCY
COMMAND, CONTROL, AND COMMUNICATIONS /R/COMDT MSG DTG 041454Z
MAY 06 2006 HURRICANE SEASON PREPAREDNESS INSURING YOUR PERSONAL
PROPERTY
-
NARR/REF A IS CAA OPGEN FOR HURRICANE SEASON 2006.
REF B IS COMDT COMMANDER'S INTENT FOR NATURAL DISASTER
PREPAREDNESS. REF C IS CAA EXORD ON HURRICANE PREPAREDNESS.
REF D IS WHITE HOUSE LESSONS LEARNED (LL) FROM KATRINA.



                            2                          Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
REF E IS CAA CATASTROPHIC CONTINGENCY PREP TTX MSG. REF F IS CAA
WARNING ORDER OUTLINING SEVERE WEATHER PREPAREDNESS. REF G IS
THE NATIONAL RESPONSE FRAMEWORK (NRF). REF H IS CAA OPLAN 9700
FOR COMDT REQUIRED CONTINGENCIES. REF I IS DISTRICT SUPPLEMENTAL
OPLANS TO REF F. REF J IS MLCLANT CONTINGENCY SUPPORT PLAN
DELINEATING LOGISTICS AND SUPPORT TO CAA OPLAN 9700. REF K IS
MLCLANT FIELD UNIT PLANS OUTLINING READINESS AND PREPAREDNESS
PROCEDURES. REF L IS G-RP EXCEL SPREADSHEET OF PREPAREDNESS
EFFORTS FOR HURRICANE SEASON 2006 AND FOLLOWING INTERACTIONS OF
REPORT IN POWER POINT; SENT TO ALL DISTRICT PLANNERS. REF M IS
COMDT DIRECTION TO ACTIVATE HSIN ACCOUNTS AND POPULATE WITH USCG
SITREPS AND BRIEFS IN ADDITION TO NORMAL USCG C2 CHANNELS. REF N
IS USCG ICS HANDBOOK.
REFS O AND P ARE MLCLANT GUIDANCE ON UNIT RECALL LISTS AND
CONTINGENCY STAFFING WITH RESERVES. REF Q IS CAA CONTINGENCY
COMMUNICATIONS GUIDANCE. REF R IS COMDT GUIDANCE ON PERSONAL
PROPERTY INSURANCE.//
-
A2/PERIOD/01 JUN 06 - 30 NOV 06//
-
B1/TASKORG/1/CTG 44.3/COMMLCLANT
/CTG 44.3.1 ISC BOSTON
/CTG 44.3.2 ISC ST LOUIS
/CTG 44.3.5 ISC PORTSMOUTH
/CTG 44.3.7 ISC MIAMI
/CTG 44.3.8 ISC NEW ORLEANS
/CTG 44.3.9 ISC CLEVELAND
/CTU 44.3.1 CEU PROVIDENCE
/CTU 44.3.2 SUPCEN E-CITY
/CTU 44.3.5 FD&CC
/CTU 44.3.7 CEU MIAMI
/CTU 44.3.9 CEU CLEVELAND
/CTE 44.X.X.X DETACHMENTS/DETAILS/FORCE ELEMENTS/MLCA WILL
COORDINATE WITH FIELD UNITS TO DETERMINE POLICY ON LEVEL OF
DETAIL.//
-
B1/TASKORG/2/CTG 44.3/A/MLCLANT UNITS WILL FOLLOW THE CHAIN OF
COMMAND AND ESTABLISHED OR EMERGING INCIDENT NRF-ICS
COMMUNICATION CHANNELS.
/B/MLCLANT WILL ENGAGE WITH COMDT, LANTAREA AND MLCPAC TO
PROVIDE ADAPTIVE SUPPORT ELEMENTS AND RESOURCES FOR HURRICANE
RESPONSE SUPPORT AND TO ENSURE A COORDINATED LOGISTICS UNITY OF
EFFORT THROUGHOUT LANTAREA.
/C/MLCLANT WILL ENGAGE WITH APPROPRIATE DOD (J1 AND J4)
ELEMENTS, DLA AND FEMA TO IDENTIFY SOURCES OF SUPPLY AND
LOGISTICS SUPPORT OPTIONS.



                           3                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
/D/MLCLANT WILL ENGAGE WITH JFO AND PFO ELEMENTS TO IDENTIFY
PERSONNEL RESOURCE AND SUPPORT REQUIREMENTS.
/E/INTEGRATED SUPPORT COMMANDS (ISCS) WILL ENGAGE WITH DISTRICTS
FOR COORDINATION OF SUPPORT DEPLOYING EMERGENCY RESPONSE FORCE
ELEMENTS AND EMPLOYING SUBJECT MATTER EXPERTS (SMES) TO STAFF
ICS SPECIFIC POSITIONS INCLUDING LOGISTICS SECTION CHIEF (LSC)
AND FINANCE/ADMIN SECTION CHIEF (FSC) ON DISTRICT IMTS. THE LSC
AND FSC WILL SERVE AS INTEGRAL LEADERSHIP COMPONENTS OF THE
ICS/IMT ORGANIZATION MANAGING SUPPORT TO ONGOING RESPONSE
OPERATIONS, PRIORITIZING EMERGENCY RESPONSE FORCE ELEMENT
TASKING AND ASSISTING INCIDENT COMMANDER WITH OPERATIONAL
PLANNING/RBDM.
/F/ISCS WILL ENGAGE WITH SECTORS FOR COORDINATION OF STAFFING
REQUIRED ISC RESPONSE ORGANIZATION/INCIDENT COMMAND POST (ICP)
POSITIONS. ISCS AND ISC SUBUNITS SHALL BE PREPARED TO (BPT) TO
PROVIDE SMES TO FILL LSC, FSC, LOGISTICS UNITS, FINANCE/ADMIN
UNITS AND OTHER KEY ICS POSITIONS.
/G/CIVIL ENGINEERING UNITS WILL ENGAGE WITH DISTRICTS AND
SECTORS FOR COORDINATION OF FACILITY DAMAGE ASSESSMENT, FACILITY
REPAIR MANAGEMENT AND PROVIDE SME TO FILL ICS FACILITIES UNIT
LEADER POSITIONS.
-
C1/GENSIT/1/SITUATION:
/A/REFS A THRU D DIRECT IMPROVEMENT IN COAST GUARD AND
INTERAGENCY PREPAREDNESS TO DEAL WITH THE EFFECTS OF
CATASTROPHIC HURRICANES.
THESE REFERENCES ALSO IDENTIFY THE NEED TO BE FULLY PREPARED TO
RESPOND TO ALL CONTINGENCIES DURING THE 2006 HURRICANE SEASON
AND TO INTEGRATE PLANNING AND OPERATIONS WITH FEDERAL, TRIBAL,
STATE AND LOCAL PARTNERS. REF E RESULTED IN FOCUSING
PREPAREDNESS EFFORTS. REF F DIRECTS LANTAREA READINESS FOR
HURRICANE SEASON 2006.
/B/THIS OPTASK LOG IMPLEMENTS LESSONS LEARNED FROM 2005
HURRICANE SEASON AS IDENTIFIED IN REF D, DOCUMENTED IN COAST
GUARD CONTINGENCY PREPAREDNESS SYSTEM (CPS)/COAST GUARD STANDARD
AFTER INFORMATION AND LESSONS LEARNED SYSTEM (CGSAILS) AND
REVIEWED AT BOTH CAA AND MLCLANT TTX(S). CAA TTX IS POSTED ON AX
WEB SITE AT HTTP://CGWEB.LANT.USCG.MIL/LANTAREA/AP/INDEX.HTM.
MLCLANT TTX IS POSTED IN CPS/CGSAILS AT
HTTP://LLINTRA.COMDT.USCG.MIL/ICGSAILS/
/C/HURRICANE SEASON 2006 FORECASTS PREDICT ANOTHER SEASON OF
ABOVE AVERAGE SEVERE WEATHER ACTIVITY. DETAILS OF THE FORECAST
ARE AT HTTP://WWW.NHC.NOAA.GOV/.//
-
D1/MISSION/MISSION AND REQUIREMENTS:
/A/EXECUTE LEGACY AND STATUTORY HURRICANE INCIDENT RESPONSE
ACTIVITIES.


                           4                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
/B/SUPPORT COORDINATED FEDERAL RESPONSE TO INCIDENT IAW NRF AND
NIMS-ICS GUIDANCE AND PRINCIPLES.
/C/COMDT AND CAA GUIDANCE: THE 2005 HURRICANE SEASON MARKED A
CHANGE IN COORDINATED GOVERNMENTAL RESPONSE TO CATASTROPHIC
NATURAL DISASTERS. REFS H THROUGH K MUST BE UPDATED TO INCLUDE
PRE-PLANNED STRATEGIES, ENGAGEMENT TOOLS AND CHECKLISTS AND TO
INTEGRATE GOVERNMENTAL RESPONSE AT ALL LEVELS TO ENHANCE
PREPAREDNESS. THIS OPTASK LOG IS A BRIDGING DOCUMENT. CAA,
DISTRICT AND MLCLANT PLANNERS WERE PROVIDED REF (L) VIA EMAIL TO
FOCUS EXPECTATIONS.
THREE KEY FOCUS AREAS WERE: OUTREACH, PLANNING AND
EXERCISE/TRAINING. EFFORTS IN THESE AREAS WILL ENHANCE OUR
COORDINATED CAPABILITIES WITH OUR PARTNERS AS REQUIRED BY REFS A
AND B.
/D/RESPONSE EFFORTS: MLCLANT UNITS SHALL BE AGGRESSIVE IN
SUPPORTING SEVERE WEATHER RESPONSE OPERATIONS GUIDED BY OUR CORE
VALUES AND CAA MISSION PRIORITIES BELOW. COAST GUARD PERSONNEL
WILL SUPPORT AND ENABLE UNITY OF EFFORT AT ALL LEVELS OF
GOVERNMENT AND WITH PRIVATE SECTOR PARTNERS TO RESPOND TO
INCIDENTS. RESPONSE OPERATIONS IN THE ATLANTIC AREA AOR WILL BE
IN SUPPORT OF THE NRF (REF G). ATLANTIC AREA MISSION PRIORITIES
ARE:
   1. SEARCH AND RESCUE
   2. COMMAND AND CONTROL (LEADERSHIP SITE SURVEYS / DAMAGE
ASSESSMENT)
   3. FORCE PROTECTION AND ACCOUNTABILITY
   4. RECOVERY OF MARINE TRANSPORTATION SYSTEM - PORTS AND
WATERWAYS
   5. ENVIRONMENTAL RESPONSE
/E/ASSUMPTIONS:
   1. ASSUMPTIONS IN REF H APPENDIX 21 ANNEX C ARE VALID.
   2. LIMITED TIME CONSTRAINTS ONLY ALLOW FOR FOCUSED RIGOROUS
REVIEW OF PLANS, STANDARD OPERATING PROCEDURES, AND NEEDED
INFORMATION FLOW PROCESSES. THE PROCESS AND FORMATS FOR
INFORMATION FLOW WILL CONTINUE TO EVOLVE THROUGHOUT THIS
OPERATIONAL PERIOD.
   3. HURRICANE PREDICTIONS AND RBDM WILL BE BASED UPON
INFORMATION PROVIDED BY THE NATIONAL WEATHER SERVICE'S (NWS)
NATIONAL HURRICANE PREDICTION CENTER'S TROPICAL PREDICTION
CENTER HTTP://WWW.NHC.NOAA.GOV/.
   4. MLCLANT UNITS WILL CONTINUE TO MONITOR ADVISORIES FROM NWS
AND THE NAVAL METEOROLOGY AND OCEANOGRAPHIC COMMAND (CNMOC).//
-
Q1/LOGISTICS/THIS OPTASK LOG PROVIDES CLARIFICATION OF MLCLANT
AND MLCLANT UNIT RESPONSE IN SUPPORT OF COMLANTAREA CTF 44
HURRICANE SEASON 2006 OPERATIONS.



                           5                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
/A/THE MLCLANT ORGANIZATION WILL PROVIDE, COORDINATE, AND BROKER
BROAD LOGISTICAL AND PERSONNEL SUPPORT TO UNITS AFFECTED BY THE
CONTINGENCIES THROUGH THE USE OF FORCE ELEMENTS AND SUBJECT
MATTER EXPERTISE TO ACHIEVE THE DESIRED END STATE AS SOON AS
POSSIBLE.
/B/GENERAL: ALL UNITS SHOULD TAKE INTO ACCOUNT THE SCARCITY OF
RESOURCES FOLLOWING A CONTINGENCY, THE DISRUPTION OF NORMAL
TRANSPORTATION AND COMMUNICATIONS NETWORKS, THE SHORTAGE OF OR
LIMITED ACCESS TO FUEL, ARDUOUS LIVING CONDITIONS, HAZARDOUS
WORK ENVIRONMENTS EXPANDED MISSIONS AND GREATLY INCREASED
OPTEMPO FOR THE USCG. THE MLCLANT SUPPORT ORGANIZATION GOAL IS
TO MITIGATE THESE IMPACTS AS QUICKLY AS POSSIBLE.
/C/EMPLOYMENT: MLCLANT AND ITS SUBORDINATE COMMANDS SHALL PRE-
DESIGNATE SMES TO STAFF KEY NIMS - ICS POSITIONS TO INCLUDE
LOGISTICS SECTION CHIEF (LSC), FINANCE/ADMIN SECTION CHIEF
(FSC), LOGISTICS AND FINANCE/ADMIN SECTION UNITS AND OTHER KEY
NIMS-ICS POSITIONS SUCH A RESOURCE AND DEMOB UNITS FOR LANTAREA
AND DISTRICT INCIDENT MANAGEMENT TEAMS (IMTS) AND/OR SECTOR ICPS
AS APPROPRIATE.
DESCRIPTIONS/POSITION RESPONSIBILITIES OF THESE POSITIONS CAN BE
FOUND IN REF N.
/D/MLCLANT AND ITS SUBORDINATE UNITS SHALL STAFF AND EQUIP
APPROPRIATE EMERGENCY RESPONSE FORCE ELEMENTS TO SUPPORT
CONTINGENCY OPERATIONS. FORCE ELEMENTS ARE STANDARDIZED TEAMS
THAT MAY WORK SINGLY OR IN CONCERT WITH EACH OTHER. A
DESCRIPTION OF THESE EMERGENCY RESPONSE TEAMS (ERTS) IS PROVIDED
IN REF J.
/E/PERSONNEL SUPPORT TEAMS: EACH ISC SHALL BE PREPARED TO (BPT)
PROVIDE A PERSONNEL SUPPORT TEAM FOR THE PURPOSE OF SUPPORTING
PERSONNEL/DEPENDENT EVACUATIONS, SAFE HAVEN MANAGEMENT, HOUSING
COORDINATION, PAY/ENTITLEMENT ISSUES. THE PST WILL REPORT TO
THE LSC ON THE AFFECTED DISTRICT IMT. ADDITIONAL GUIDANCE AND
RECOMMENDED TEAM MAKE UP WILL BE PROVIDED TO THE ISC VIA SEPCOR.
-
Q2/MEDICAL, ENVIRONMENTAL HEALTH AND SAFETY (MED)/
/A/INFORMATION REGARDING SAFETY AND ENVIRONMENTAL HEALTH FOR
HURRICANE READINESS CAN BE FOUND ON THE MLCLANT SECTION OF THE
LANT
CGWEB(//10.32.16.70/CGWEB/KDIV/KSEHURRICANE.HTM) OR
(HTTP://CGWEB.LANT.USCG.MIL/KDIV/KSEHOMEPAGE.HTM) SELECT 2006
HURRICANE PREPAREDNES INFORMATION. THIS WEB SITE CONTAINS VITAL
INFORMATION AND GUIDANCE AND IS A MUST READ FOR ALL. IT
INCLUDES:
SAFETY AND ENVIRONMENTAL HEALTH CONSIDERATIONS, MOLD PREVENTION
AND CONTROL, MAINTAINING WATER QUALITY, PREVENTION OF HEAT
INJURIES, MOSQUITOES, SKIN CARE, STRAY DOGS, SNAKES, RODENTS,
WILDLIFE AND INSECTS, CARBON MONOXIDE (CO) POISONING, SAFE


                           6                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
DRIVING, ELECTRICAL SAFETY, USING GENERATORS, AND POST-HURRICANE
HEALTH AND SAFETY ADVISORIES.
/B/INFORMATION REGARDING OPERATIONAL MEDICINE FOR HURRICANE
READINESS CAN BE FOUND ON THE MLCLANT SECTION OF CG CENTRAL
(HTTP://CGCENTRAL.USCG.MIL). FROM THE CG CENTRAL HOMEPAGE SELECT
ORGANIZATIONAL INFORMATION FROM THE MENU ON THE LEFT SIDE OF THE
SCREEN. SELECT MLCLANT DIVISIONS. SELECT HEALTH AND SAFETY (K).
SELECT KOM - OPERATIONAL MEDICINE. BELOW IS A SUMMARY OF
ESSENTIAL MEDICAL INFORMATION FOR PREPPING RESPONDERS:
   1.ENSURE PERSONNEL ARE UP TO DATE W/ MANDATORY IMMUNIZATIONS
TO
   INCLUDE:
     A.TETANUS/DIPHTHERIA (TD) BOOSTER WITHIN THE LAST TEN YEARS
     B.HEPATITIS A (TWO DOSES AT THE RECOMMENDED INTERVALS)
     C.HEPATITIS B (THREE DOSES AT THE RECOMMENDED INTERVALS).
     D.SMALLPOX - TO ENSURE PROPER VACCINE SITE CARE, THE
SMALLPOX
       VACCINATIONS SHOULD BE GIVEN TO THE REQUIRED OPERATIONAL
       PERSONNEL NOW. DO NOT, REPEAT, DO NOT GIVE THE SMALLPOX
       VACCINE TO MEMBERS DEPLOYING IMMEDIATELY INTO THE
HURRICANE
       RELIEF AOR.
/C/MEDICAL PROCESSING REQUIREMENTS THAT MUST BE COMPLETED FOR
ALL RESPONDERS IN PREPARATION FOR DEPLOYING INTO EFFECTED AREAS
IN ADDITION TO IMMUNIZATIONS:
   1. COMPLETE REQUIRED ANNUAL DENTAL SCREENING.
   2. COMPLETE MEDICAL SCREENING AS FOLLOWS: DNA SAMPLE (SENT TO
THE DNA REPOSITORY), CURRENT QUALIFIED PHYSICAL EXAM, CURRENT
MEDICATIONS, ALLERGIES, TUBERCULIN SKIN TEST (IF APPLICABLE),
HUMAN IMMUNODEFICIENCY VIRUS (HIV) TEST (WITHIN TWO YEARS).
   3. ENSURE 90 DAYS OF PRESCRIPTION MEDS ARE SUPPLIED.
   4. DEPLOYING MEMBERS THAT REQUIRE VISION CORRECTION MUST
DEPLOY WITH A MINIMUM OF TWO PAIRS OF CORRECTIVE SPECTACLES (EYE
GLASSES).
CONTACT LENSES ARE NOT RECOMMENDED AS FIELD CONDITIONS MAY NOT
ALLOW FOR PROPER CONTACT LENS HYGIENE.
   5. ISC MEDICAL DIVISIONS SHOULD ENSURE THAT ALL POTENTIAL
DEPLOYERS HAVE A DD2766 IN MEDICAL RECORDS.
   6. DEPLOYING MEMBERS SHOULD HAND CARRY THE DD 2766 FROM THEIR
MEDICAL RECORD, THE COAST GUARD MEDICAL BATTLE RECORD WHICH
CONTAINS A CONCISE SUMMARY OF THEIR MEDICAL HISTORY AND MEDICAL
READINESS DATA.
/D/INFORMATION REGARDING MEDICAL ADMINISTRATION HURRICANE
READINESS FOR MEMBERS AND THEIR DEPENDENTS CAN BE FOUND ON THE
MLCLANT SECTION OF CG CENTRAL (HTTP://CGCENTRAL.USCG.MIL). FROM
THE CG CENTRAL HOMEPAGE SELECT ORGANIZATIONAL INFORMATION FROM
THE MENU ON THE LEFT SIDE OF THE SCREEN. SELECT MLCA DIVISIONS.


                           7                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
SELECT HEALTH AND SAFETY (K). SELECT KMA – MEDICAL
ADMINISTRATION.
ESSENTIAL INFORMATION FOLLOWS:
   1. BEFORE THE SEASON AND PRIOR TO LANDFALL OF A STORM IT IS
CRITICAL THAT ALL MEMBER AND FAMILY INFORMATION IS CORRECT AND
IS PROPERLY ENTERED IN DEERS AND THAT TRICARE ENROLLMENTS ARE
CORRECT.
THIS INFORMATION IS IMPERATIVE TO ENSURE UNRESTRICTED ACCESS TO
HEALTH CARE ESPECIALLY DURING THE RECOVERY PHASE OF A NATURAL
DISASTER.
   2. FOLLOWING WEBSITES PROVIDED FOR ADDITIONAL INFORMATION:
      A. BASIC TRICARE INFORMATION
(HTTP://WWW.TRICARE.OSD.MIL)
      B. LOCATE NEAREST RAPID SITE LOCATOR FOR DEERS
(HTTP://WWW.DMDC.OSD.MIL/RSL)
      C. TO UPDATE DEERS ADDRESS
(HTTP://WWW.TRICARE.OSD.MIL/DEERS/DEFAULT.CFM
-
Q3/RESOURCING GUIDANCE /
/A/ PERSONNEL. MLCLANT WILL COORDINATE ALL INDIVIDUAL PERSONNEL
AUGMENTATION AND SUSTAINMENT TASKING FROM HIGHER AUTHORITY. TO
ENSURE A CONSOLIDATED ATLANTIC THEATER EFFORT, MLCLANT (PF) WILL
SERVE AS A COORDINATOR FOR ALL PERSONNEL REQUESTS. THE FLOW OF
REQUEST SHALL BE FROM SECTORS TO THE DISTRICT IMT TO CAA/IMT.
HEADQUARTERS AND AREA UNITS WILL MAKE REQUESTS TO MLCLANT (PF).
CAA/IMT SHALL APPROVE/DISAPPROVE THE DISTRICT REQUEST AND WILL
SEND THE APPROVALS TO MLCLANT FORAC. MLCLANT (PF) AND ISCS (PF)
WILL CONSOLIDATE LISTS OF PERSONNEL ABLE TO RESPOND AND WILL
COORDINATE ISSUANCE OF TONOS AND LINE OF ACCOUNTING (LOA) FOR
THOSE SELECTED.
/B/ UNITS/PERSONNEL TASKED FOR RESPONSE. WHEN UNIT PERSONNEL ARE
SELECTED OR DIRECTED FOR RESPONSE, THE UNIT WILL PROVIDE COST
ESTIMATES PRIOR TO DEPLOYMENT DIRECTLY TO MLCLANT (PF) VIA E-
MAIL WITH COPIES TO SERVICING ISC(PF) VIA EMAIL AND CAA/IMT TO
SUPPORT ISSUING TONOS OR LOA FOR THOSE MEMBERS. ORDERS WILL BE
ISSUED BY THE MEMBER'S COMMAND, USING THE TONO OR LOA PROVIDED.
ESTIMATES SHOULD INCLUDE THE FOLLOWING: MEMBER NAME, CURRENT
UNIT, DATE OF DEPARTURE, TDY LOCATION, DURATION OF TDY, MODE OF
TRAVEL ESTIMATED COST OF TRAVEL AND PER DIEM, POC AT RESPONSE
LOCATION.
/C/ DEPLOYED PERSONNEL SHALL ENSURE PROPER CHECK IN AT PLACE OF
DUTY WITH THE IMT/ICP RESOURCE UNIT LEADER AND/OR THE CHECK-
IN/STATUS RECORDER. IT IS IMPERATIVE THAT VISIBILITY IS
MAINTAINED ON DEPLOYED PERSONNEL FOR SAFETY, ACCOUNTABILITY, AND
MISSION EFFECTIVENESS. ISCS SHALL ESTABLISH PLANS TO TRACK
DEPLOYED PERSONNEL WITHIN THEIR AOR ESPECIALLY WHEN FILLING
APPROPRIATE CHECK IN UNIT, FSC AND LSC ICS/IMT POSITIONS.


                           8                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
/D/REQUESTS FOR FORCES:
   1. INTERNAL REQUEST FOR FORCES (RFF; USCG TO HIGHER USCG
ECHELON): WILL BE SUBMITTED BY DISTRICT IMT THROUGH CAA IMT WITH
A COPY TO MLCLANT (LCC/PF). CONSTRAINED RESOURCES DECISIONS
WILL BE ADDRESSED BY CAA IN COORDINATION WITH MLCLANT.
   2. EXTERNAL REQUESTS FOR FORCES: EXTERNAL RFF WILL BE
COORDINATED AND VALIDATED BY DISTRICT IMT WHO WILL FORWARD
VALIDATED RFF TO THE JFO FOR MISSION ASSIGNMENT (MA) APPROVAL.
MLCLANT SHALL BE COPIED ON ALL VALIDATED MISSION ASSIGNMENTS
(MA).
EXTERNAL RFF'S NOT ASSIGNED A MA BY THE JFO MAY BE FORWARDED TO
CAA IMT COPY TO MLCLANT (LCC/PF) FOR ACTION AS APPROPRIATE.
/E/RESERVE RECALL: DISTRICTS WILL REQUEST INVOLUNTARY RESERVE
RECALL AUTHORITY PER REF G 48 HOURS PRIOR TO NWS PREDICTED
LANDFALL, DISTRICT REQUESTS SHALL MAKE REQUEST THROUGH LANTAREA
(A). LANTAREA WILL THEN MAKE REQUEST TO COMDT (G-CCS), WITH COPY
TO COMDT (CG-113) AND COMDT (G-R). DISTRICT COMMANDERS HAVE
AUTHORITY TO VOLUNTARILY RECALL 100 RESERVES; FUNDING PER REF G.
/F/PERSONNEL SUPPORT INCLUDING PFO, JFO, SFO STAFFING): MLCLANT
UNITS WILL BE PREPARED TO (BPT) SUPPORT HURRICANE RESPONSE
OPERATIONS IN THE FOLLOWING CAPACITIES:
   1. MLCLANT UNITS BPT DEPLOY JOINT FIELD OFFICE(S) (JFO)
STAFFING ELEMENTS AND SCALABLE SUPPLEMENTAL STAFFING TO JFO.
REF G DELINEATES SPECIFIC EMERGENCY SUPPORT FUNCTIONS (ESF)
REQUIRED TO STAFF USCG JFO POSITIONS. A SUMMARY OF THE USCG JFO
CONTRIBUTION IS AS FOLLOWS:
      A) JFO STAFFING REQUIREMENTS: G-RPP HAS INITIATED A JFO
STAFFING PLAN. APPROVED JFO STAFFING REQUIREMENTS WILL BE
PROVIDED SEPCOR.
      B) JFO CORE STAFF WILL PROVIDE KNOWLEDGE OF USCG
AUTHORITIES, RESPONSIBILITIES AND CAPABILITIES FOR USCG MISSIONS
PER REF G:
         1) OIL AND HAZMAT RESPONSE (ESF-10).
         2) PUBLIC SAFETY AND SECURITY (ESF-13).
         3) TRANSPORTATION INCLUDING RECOVERY FROM
TRANSPORTATION
         SECURITY INCIDENTS WITH MARITIME IMPLICATIONS (ESF-1).
         4) URBAN SEARCH AND RESCUE (ESF-9).
         5) AVIATION INTENSIVE JFO OPERATIONS WITH A MARITIME
SAR NEXUS MAY REQUIRE ADDITIONAL USCG O4 OR O5           AVIATOR
SME(S).
      C) IF FURTHER SUPPORT TO THE JFO IS REQUIRED, BPT DEPLOY
SUPPLEMENTAL, SCALABLE STAFF ELEMENTS WITHIN THE APPROPRIATE
ESF.
PER REF G, THE COAST GUARD HAS BEEN IDENTIFIED AS HAVING A
PRIMARY OR SUPPORT ROLES IN THE FOLLOWING ESF(S):
      ESF 1 - TRANSPORTATION (SUPPORT)


                           9                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
     ESF   3   PUBLIC WORKS AND ENGINEERING (SUPPORT)
               -
     ESF   4   FIREFIGHTING (SUPPORT)
               -
     ESF   8   PUBLIC HEALTH AND MEDICAL SERVICES (SUPPORT)
               -
     ESF   9   SEARCH AND RESCUE (SUPPORT, POTENTIAL
               -
               PRIMARY FOR MARITIME NEXUS)
      ESF 10 - OIL AND HAZARDOUS MATERIAL RESPONSE (PRIMARY)
      ESF 13 - PUBLIC SAFETY AND SECURITY (SUPPORT, POTENTIAL
               PRIMARY FOR MARITIME NEXUS)
      ESF 15 - EXTERNAL AFFAIRS (SUPPORT)
               NOTE: IF USCG UNIT ON SCENE DETERMINES IT
NECESSARY TO PROVIDE USCG LEAD IN ESF NOT NORMALLY ASSIGNED USCG
LEAD DUE TO EXIGENT CIRCUMSTANCES, THE USCG UNIT WILL ADVISE THE
NEXT HIGHER ECHELON ASAP.
/G/ FORCE ELEMENTS: MLCLANT AND SUBORDINATE UNITS WILL BPT
SUPPORT HURRICANE RESPONSE OPERATIONS BY PREPPING AND DEPLOYING
OR COORDINATING/BROKERING DEPLOYMENT OF FORCE ELEMENTS IN THE
FOLLOWING CAPACITIES;
   1. DAMAGE ASSESSMENT TEAMS (DAT); EACH CEU AND FDCC LANT.
   2. FACILITY REPAIR TEAMS (RT); EACH ISC
   3. CISM TEAMS (CISM); EACH ISC
   4. LEGAL SUPPORT TEAM (LST); MLCLANT (L)
   5. PERSONNEL SUPPORT TEAM (PST); EACH ISC
   6. MED TEAM (MEDT); MLCLANT (K)
   7. SAFETY ENVIRONMENTAL HEALTH TEAM; MLCLANT (K)
   8. CASHIER TEAM; EACH ISC
   9. FOOD SERVICE ASSIST TEAM (FSAT); MLCLANT (K)
   10. CHAPLAIN EMERGENCY RESPONSE TEAMS
   11. NAVAL ENGINEERING STRIKE TEAMS
   12. ELECTRONICS/COMMUNICATIONS STRIKE TEAMS
-
Q4/FINANCIAL GUIDANCE (FIN)/
/A/FINANCE AND PROCUREMENT:
   1. THIS GUIDANCE IS GENERAL IN NATURE, AND MORE SPECIFIC
GUIDANCE MAY BE PROVIDED IN THE EVENT OF A MAJOR STORM OR OTHER
EVENT.
   2. ALL FINANCIAL OBLIGATIONS ASSOCIATED WITH PREPARATIONS FOR
AN APPROACHING HURRICANE OR FOR RESPONSE TO A NATURAL DISASTER
WILL BE ASSIGNED COST CENTER 79891. USE OF THIS COST CENTER WILL
ENABLE MLCLANT (F) AND COMDT TO ASSESS THE OVERALL FINANCIAL
IMPACT OF THESE EVENTS. USE OF THIS COST CENTER DOES NOT
GUARANTEE REIMBURSEMENT OF COSTS RELATED TO THESE EVENTS.
THEREFORE, UNIT PROGRAM ELEMENTS WILL BE USED AS A FIRST SOURCE
TO FUND NATURAL DISASTER COSTS. UNITS ARE REMINDED TO PAY
PARTICULAR ATTENTION TO THEIR RESPECTIVE SPEND PLAN LIMITATIONS
TO ENSURE THEY DO NOT OVER SPEND. UNITS IN NEED OF SUPPLEMENTAL
FUNDING SHOULD FOLLOW ESTABLISHED PROCEDURES TO REQUEST
ADDITIONAL FUNDS THROUGH THEIR CHAINS OF COMMAND. IF


                           10                        Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
DAMAGE/RESPONSE COSTS BECOME SIGNIFICANT, MLCLANT (F) WILL
PROVIDE ADDITIONAL GUIDANCE REGARDING ADDITIONAL TRACKING AND
REPORTING OF RELATED COSTS TO SUPPORT A REQUEST FOR ADDITIONAL
FUNDS. REQUESTS FOR THIS TYPE OF INFORMATION TYPICALLY REQUIRE A
VERY FAST RESPONSE AND ARE LIKELY TO RELY HEAVILY ON FIELD UNIT
ESTIMATES, ESPECIALLY AS THE END OF THE FY APPROACHES.
   3. BUDGET OFFICERS AND FINANCIAL MANAGERS SHOULD ENSURE THAT
THEIR PROGRAM ELEMENTS ARE SET UP FOR USE WITH THE 79891 COST
CENTER IN THE CORE ACCOUNTING SYSTEM (CAS) AND THE FINANCE AND
PROCUREMENT DESKTOP (FPD). TO VERIFY THAT THE COST CENTER IS
ASSOCIATED W/YOUR PROGRAM ELEMENTS IN THE CAS RT2 TABLES, USE
THE FOLLOWING LINK FROM THE FINCEN WEB SITE:
HTTP://CGWEB.FINCEN.USCG.MIL/RT2/. UNITS ARE REQUIRED TO ENTER
FINANCIAL TRANSACTIONS INTO THE ACCOUNTING SYSTEM IN A TIMELY
MANNER. IN ADDITION, DISASTER-RELATED TRANSACTIONS MUST BE
CHARGED AGAINST THE APPROPRIATE COST CENTER IN ORDER TO DOCUMENT
THE ONGOING COST OF DISASTER RESPONSE AND RECOVERY OPERATIONS.
   4. IF PURCHASES ARE MADE WITH PURCHASE CARDS IN SUPPORT OF
HURRICANE RESPONSE, AND THE COST CENTER ASSOCIATED WITH THE CARD
IS NOT 79891, THE CARDHOLDER WILL NEED TO CHANGE THE COST CENTER
BY USING THE PURCHASE CARD APPLICATION AFTER THE PURCHASE IS
MADE.
   5. IF THE COAST GUARD RECEIVES DISASTER FUNDING VIA FEMA
MISSION ASSIGNMENTS ACCEPTED BY THE DISTRICT COMMANDER AND THE
EVENT IS DETERMINED TO BE TYPE 2, THEN DISTRICT BUDGET OFFICERS
WILL PROVIDE GUIDANCE REGARDING AFC-80 REIMBURSABLE ACCOUNTING
STRINGS THAT WILL BE USED TO CAPTURE INCREMENTAL COSTS OF
FULFILLING THE MISSION ASSIGNMENT. LOCAL ISC'S WILL BE AVAILABLE
TO PROVIDE SUPPORT.
MLCLANT (F) WILL BE PREPARED TO PROVIDE ASSISTANCE TO THE
DISTRICT BUDGET OFFICERS IF REQUESTED. IF THE MISSION
ASSIGNMENT IS ACCEPTED BY THE ATLANTIC AREA COMMANDER AND THE
EVENT IS CONSIDERED TO BE CATASTROPHIC OR TYPE 1, MLCLANT (FPB)
WILL PROVIDE GUIDANCE FOR USING REIMBURSABLE (AFC-80) ACCOUNTING
STRINGS TO CAPTURE THE INCREMENTAL COSTS. IT IS IMPORTANT THAT
ALL PURCHASES RELATED TO FEMA MISSION ASSIGNMENTS BE CAPTURED IN
THE FINANCE AND PROCUREMENT DESKTOP (FPD) AS SOON AS POSSIBLE SO
THAT THE RESPONSIBLE OFFICE (DISTRICT OR MLC) CAN DEVELOP
ACCURATE REQUESTS FOR REIMBURSEMENT TO FEMA. IN ORDER TO USE THE
ACCOUNTING STRINGS THAT WILL BE SPECIFIED BY THE DISTRICT OR
MLCLANT BUDGET OFFICE, LOCAL FPD ADMINISTRATORS MUST GRANT
SYSTEM ACCESS TO THOSE MAKING PURCHASES IN SUPPORT OF THESE
MISSION ASSIGNMENTS. UNITS ARE REMINDED TO ENSURE EXPENDITURES
CHARGED AGAINST AFC-80 REIMBURSABLE LINES OF ACCOUNTING ARE FOR
LEGITIMATE FEMA REIMBURSABLE ITEMS IAW WITH THE APPROPRIATE
MISSION ASSIGNMENT (MA). SUCH EXPENDITURE S MUST BE MADE WITH
APPROPRIATE SUPPORTING DOCUMENTATION. PROPER DOCUMENTATION WILL


                           11                        Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
BE CRUCIAL TO INTERNAL CONTROLS AND MAXIMIZING THE AMOUNT OF
DISASTER RESPONSE AND RECOVERY FUNDS EVENTUALLY REIMBURSED FROM
FEMA TO THE CG. PERSONAL PROPERTY PURCHASED ISO A FEMA MA, MUST
BE SAFEGUARDED AND ACCOUNTED FOR AND TURNED INTO THE APPROPRIATE
FEMA REGION AT THE CONCLUSION OF THE EVENT.
   6. MLCLANT (F) IS THE DESIGNATED CLEARING HOUSE FOR ANY
REQUESTS FOR WAIVERS TO ESTABLISHED FINANCIAL POLICY AND/OR
SPECIAL EMERGENCY PROCUREMENT AUTHORITIES. MLCLANT (F) WILL
FORWARD ANY REQUESTS OUTSIDE ITS APPROVAL AUTHORITY TO EITHER
COMDT (CG-84) OR COMDT (CG-85), AS APPROPRIATE. IN THIS REGARD,
MLCLANT (F) WILL ESTABLISH A MECHANISM TO CENTRALLY TRACK ANY
SUCH WAIVERS THAT MAY BE GRANTED.
   7. IF THERE IS A NEED FOR PROCUREMENT OR CONTRACTING SUPPORT
THAT EXCEEDS THE CAPABILITY OF A UNIT'S SERVICING ISC OR OTHER
LOCAL SUPPLY PERSONNEL, MLCLANT(F) WILL BE AVAILABLE TO PROVIDE
EMERGENCY SUPPORT. IF ASSISTANCE IS REQUIRED AFTER HOURS, THE
MLCA COMMAND DUTY OFFICER CAN TO THE APPROPRIATE PERSON FOR
ASSISTANCE WITH THE PROCUREMENT OF EMERGENCY SUPPLIES AND
SERVICES.
   8. ONLY THOSE PERSONNEL WITH DELEGATED PURCHASING AUTHORITY
(I.E. CONTRACTING OFFICER WARRANT OR MICROPURCHASING AUTHORITY
TO PURCHASE CARDHOLDERS) CAN LEGALLY COMMIT THE GOVERNMENT
(I.E., OBLIGATE FUNDS). THIS MEANS THAT NO ORAL OBLIGATION OF CG
FUNDS OR DIRECTION TO COMPANIES, AND A PROHIBITION AGAINST USING
A PURCHASE CARD ISSUED TO ANOTHER INDIVIDUAL. IF INDIVIDUALS DO
THIS, THEY STAND TO BE PERSONALLY LIABLE FOR THE OBLIGATION AND
MAY BE SUBJECT TO DISCIPLINARY ACTION.
   9. EVERYONE INVOLVED IN PURCHASING AT ANY LEVEL SHOULD BE
REMINDED OF THEIR PROCUREMENT ETHICS RESPONSIBILITIES. WE NEED
TO ACQUIRE THINGS QUICKLY AND WITH LEGALLY AVAILABLE STREAMLINED
TOOLS, BUT NONE OF THIS SHOULD BE AT THE EXPENSE OF AN OPEN,
TRANSPARENT PROCUREMENT SYSTEM. TO THAT END, PURCHASERS ARE
REMINDED THAT FILE DOCUMENTATION RESPONSIBILITIES WILL NOT BE
WAIVED FOR A NATURAL DISASTER AND THAT EACH PURCHASE FILE NEEDS
APPROPRIATE JUSTIFICATIONS, INCLUDING SOURCE SELECTION AND
PRICING RATIONALE. FILE DOCUMENTATION IS ESPECIALLY IMPORTANT
TO MAINTAIN THE NECESSARY AUDIT-TRAIL FOR DISASTER-RELATED
EXPENDITURES.
   10. AREA/MLC STAFF AND FIELD UNITS SHALL DIRECT QUESTIONS
CONCERNING THIS FINANCIAL GUIDANCE TO MLCLANT(FPB), LCDR AUGUST
MARTIN (757) 628-4453 OR MR FRANK CAPITANO 757-628- 4162.
DISTRICT STAFF AND FIELD UNITS SHALL DIRECT QUESTIONS TO THEIR
DISTRICT BUDGET OFFICER:
      D1: LT LOMBA (617) 223-8290
     D5: MR. JEFFREY YAGLOWSKI (757) 628-4457
     D7: LT COHOON (305) 415-6710
     D8: MR. DON DARCE (504) 671-2200


                           12                        Enclosure (6)
                                                                  16600
                                                  D5 Policy Letter 11-08
       D9: MS. RENEE SYKORA (216) 902-6039
-
Q5/ELECTRONICS AND COMMUNICATIONS (COMMS)/ /A/ESU/ESD/ESDD
PERSONNEL BPT TO PROVIDE DAMAGE ASSESSMENT OF C4/IT EQUIPMENT
AND INFRASTRUCTURE THROUGHOUT LANTAREA.
    1. COORDINATE ASSESSMENT EFFORTS THROUGH IMT/ICP LOGISTICS
SECTION CHIEF.
    2. AUGMENT CEU DATS TO ASSESS DAMAGE AT SHORE UNITS,
COORDINATE EFFORTS THROUGH CEU DAT COORDINATORS.
/B/MLCLANT (T) WILL SUPPORT LOCAL C4/IT RECOVERY EFFORTS.
    1. COORDINATE ESU/ESD LOCAL RECOVERY EFFORTS.
    2. COORDINATE C4/IT RECOVERY EFFORTS OUTSIDE SCOPE OF ESU/ESD
CAPABILITIES/RESOURCES.
    3. COORDINATE ESTABLISHMENT OF A COMMUNICATIONS UNIT OR
COMMUNICATIONS UNIT LEADER AT IMTS/ICPS.
/C/CONTINGENCY COMMS EQUIPMENT: REQUESTS FOR CONTINGENCY COMMS
EQUIPMENT SHALL BE ROUTED THROUGH IMTS/ICPS TO LANTAREA PER REF
Q.
  /D/CONTINGENCY COMMUNICATION RESOURCES (TMMIC, TMACC, PORTABLE
COMMS). EQUIPMENT DETAILS CAN BE FOUND AT
HTTP://CGWEB.LANT.USCG.MIL/LANTAREA/C3/CONTIGENCY/INDEX.HTM.
ADDITIONAL INFORMATION ON CONTINGENCY COMMUNICATIONS WILL BE
PROVIDED SEPCOR.
-
Q6/NAVAL ENGINEERING (NE)/
/A/ ISC/NESU BPT DEPLOY VESSEL SUPPORT UNITS TO SUPPORT
CONTINGENCY OPERATIONS WHEN REQUESTED. COORDINATE DEPLOYMENT
WITH THE IMT/ICP LOGISTICS SECTION.
-
Q7/CIVIL ENGINEERING (CE)/
/A/CEUS AND FDCCLANT BPT TO DEPLOY DAMAGE ASSESSMENT TEAMS
(DATS).
COORDINATE UNIT FACILITY DAMAGE ASSESSMENT WITH ESUS. DAT TEAM
LEADER TO COORDINATE PRIORITIZATION OF ASSESSMENT WITH IMT/ICP
LOGISTICS SECTION; COPY NORMAL CHAIN OF COMMAND. DIRLAUTH WITH
RECONSTRUCTION TEAMS (RTS) TO PRIORITIZE EMERGENCY
INFRASTRUCTURE REPAIR EFFORTS.
/B/CEUS BPT FUNCTION AS FACILITY UNIT LEADERS.
/C/CIVIL ENGINEERING DIVISION (MLCLANT (S)) WILL COORDINATE WITH
CEUS AND FDCCLANT TO PROVIDE CE TECHNICAL REPRESENTATIVE TO
ESTABLISHED IMT/ICPS WHEN APPROPRIATE/AS NECESSARY.
/D/CEUS BPT ASSUME INTERIM/LONG-TERM INFRASTRUCTURE
REPAIR/REBUILD EFFORTS. PROVIDE REBUILD/RECONSTRUCTION COST
ESTIMATES TO MLCLANT (F, S).
/E/CEUS BPT TRACK AND/OR CODE EXPENDITURES ACCORDING TO SPECIFIC
DIRECTION FOR COST ACCOUNTING AND/OR FUNDING RECOVERY EFFORTS.



                           13                         Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
/F/IF CEUS ARE FULFILING THE FACILITY UNIT LEADER POSITION IN
THEIR DISTRICT ICS ORGANIZATION, INDEPENDENT SITREP REPORTING IS
NOT REQUIRED.
/G/CEUS SHOULD BE FAMILIAR WITH COMMON 200 SERIES ICS FORMS IN
ORDER TO EFFECTIVELY COMMUNICATE INFORMATION WITHIN THE ICS
STRUCTURE.
/H/CEUS SHOULD BPT ESTABLISH TEMPORARY FACILITIES AT REQUIRED
STAGING AREAS OR OTHER TEMPORARY LOCATIONS AS REQUIRED.
/I/PERSONAL SAFETY SHALL ALWAYS BE THE FOREMOST CONSIDERATION
FOR DAT MEMBERS PROCEEDING (OFTEN FIRST IN) INTO AN AREA
IMPACTED BY A DISASTER EVENT. IT IS ESSENTIAL THAT DAT MEMBERS
CHECK IN AND OUT WITH LOCAL INCIDENT COMMANDERS ONCE ON SCENE
WITH DUAL REPORTING BACK TO CONTROLLING AUTHORITY (DAT TEAM
COORDINATOR) /J/CEUS SHOULD BPT AUGMENT THE ATON REBUILDING
PROCESS WITH GFE ATON PARTS AND SPARES AS WELL AS CONTRACTED
INSTALLATION OF FIXED AIDS.
-
Q8/LEGAL (L)/
/A/PERSONAL PREPAREDNESS: ALCOAST 262/06 (REF R) AND CLAIMS FAQ
BROCHURE CAN BE VIEWED AT:
HTTP//WWW.USCG.MIL/MLCLANT/LDIV/CLAIMS.HTM
/B/LEGAL SUPPORT TEAMS (LST): MLCLANT (L) HAS IMPLEMENTED
SCHEDULE FOR TWO STANDING LSTS THAT ARE PREPARED TO IMMEDIATELY
DEPLOY FOR HURRICANE RESPONSE, PRIMARILY FOR CLAIMS SETTLEMENT
AND LEGAL ASSISTANCE.
/C/MLCLANT (L) HAS IDENTIFIED JAGS (CG WIDE) FOR PFO LEGAL
COUNSEL POSITIONS, AND FORWARDED TO TJAG FOR CONSIDERATION.
/D/MLCLANT (L) WILL IDENTIFY APPROPRIATE MLCLANT JAGS FOR
POSSIBLE JFO/LNO POSITIONS.
-
E1/OTHER/
/A/PERSONNEL ACCOUNTABILITY/
   1. UNITS SHALL DEVELOP/VALIDATE PERSONNEL RECALL LISTS AND
SUBMIT TO MLCA IAW REF O. UNITS SHALL EXERCISE RECALL LISTS NLT
1 JUNE AND RE-VALIDATE,AS A MINIMUM, AT EACH OCCURRENCE OF
HURCON ONE.
   2. ALL MEANS AVAILABLE SHALL BE USED TO ENSURE UNIT WORKFORCE
(AD, RESERVE, CIVILIAN, AUXILIARY) ARE ACCOUNTED FOR.
   3. UNITS SHALL REPORT WORKFORCE ACCOUNTABILITY RESULTS TO
GEOGRAPHIC INCIDENT COMMAND; COPY NORM CHAIN OF COMMAND.
/B/REQUIRED TRAINING (TRNG)/
   1. ICS TRAINING: ALL MLCLANT PERSONNEL (ACTIVE DUTY,
RESERVE, CIVILIAN, AND AUXILIARY) POTENTIALLY INVOLVED IN
RESPONSE INCIDENTS SHALL COMPLETE THE FOLLOWING ICS TRAINING:
IS-100, IS-200, IS-700 (INTRO TO NIMS) AND IS-800 (INTRO TO NRF)
TO BE COMPLETED BY 01 JUN



                           14                        Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
06 PER REF A. ADDITIONALLY RESPONDERS IN LEADERSHIP ROLES ARE TO
COMPLETE IS-300 AND IS-400 BY 01 JUNE 06 PER REF A OR ENROLL IN
THE NEXT AVAILABLE COURSES IF NECESSARY. UNITS SHALL ENSURE ALL
TRAINING IS DOCUMENTED IN TMT.
   2. CRITICAL COMMS: ENSURE COMMAND CENTER, IMT AND
MANAGEMENT ASSIST PERSONNEL ARE TRAINED IN CRITICAL INCIDENT
COMMS PROCEDURES FOR NATURAL DISASTERS BY 01 JUN 06 PER REF A.
/C/PHONE BOOKS/
   1. UNITS SHALL HAVE PHONE BOOKS THAT CONTAIN ALL LOCAL
EMERGENCY OPERATION CENTERS (EOC), INCIDENT COMMAND (IC)
CENTERS, UNIFIED COMMAND (UC) CENTERS, AND STATE EMERGENCY
OPERATION CENTERS (SEOC). THE PHONE BOOK SHOULD IDENTIFY THE
PRIMARY, SECONDARY, TERTIARY, AND "LOST COMMUNICATIONS
PROCEDURES" FOR EACH OF THESE CENTERS.
   2. UNITS SHALL HAVE PHONE BOOKS/REFERENCES THAT LIST SOURCES
OF SUPPLY AND CONTRACTING SOURCES FOR THE LOCAL AREA.
/D/BASES AND CAMPS:   ISCS BPT DEVELOP PLANS AND COORDINATE WITH
OTHER AGENCIES THE DEVELOPMENT OF BASES TO SUPPORT RESPO NSE
OPERATI ONS. PLANS SHOULD INCLUDE DESIGNATION OF BASE/CAMP
MGR(S)
   1. BASES HAVE MULTIPLE SUPPORT ELEMENTS TO INCLUDE
EQUIPMENT/VEHICLE STAGING AND REPAIR, RECEIPT AND DISTRIBUTION
OF SUPPLIES, BERTHING, FEEDING AND MEDICAL SUPPORT.
/E/DOCUMENTATION: UNITS/PERSONNEL INVOLVED IN INCIDENT RESPONSE
SHALL USE THE PROPER DOCUMENTATION FORMAT FOR REPORTS/REQUESTS.
THE REFERENCE FOR PROPER FORMAT AND FORMS CAN BE FOUND IN CG IMH
(REF
N) AND BY ACCESSING THE FOLLOWING LINK AT
HTTP://HOMEPORT.USCG.MIL) THEN GO TO THE LIBRARY TAB AT THE TOP
OF THE PAGE AND THEN TO INCIDENT COMMAND SYSTEM ICS ON THE LEFT.
/F/DEMOBILIZATION (DEMOB): ISCS BPT COORDINATE DEMOBILIZATION
OF THE RESPONSE OPERATION INCLUDING SUPPORTING GEAR AND
EQUIPMENT.
   1. PRE-DESIGNATE DEMOB UNIT LEADER/UNIT MBRS PRIOR THE
EVENT.
   2. IT IS IMPERATIVE THAT DEMOB PLANNING BE PART OF THE
INITIAL RESPONSE AND NOT AN AFTER THOUGHT. IMPLEMENTING
TRACKING PROTOCOLS FOR PEOPLE AND EQUIPMENT FROM CHECK IN AND
THROUGHOUT THE RESPONSE OPERATION WILL ENSURE SUCCESSFUL
ACCOUNTABILITY AND STEWARDSHIP OF GOVERNMENT RESOURCES.
   3. DEMOB UNIT LEADER UNDER THE PSC IS RESPONSIBLE FOR
DEVELOPING AND MAINTAINING THE DEMOB PLAN. THIS POSITION SHOULD
BE FILLED AT THE ONSET OF AN INCIDENT. THE DEMOB UNIT LEADER
SHALL PROVIDE THE DEMOB PLAN TO THE LSC.
   4. THE LSC WILL ULTIMATELY RECOMMEND RELEASE OF RESOURCES
BASED ON DEMOB PLAN.
-


                           15                        Enclosure (6)
                                                                 16600
                                                 D5 Policy Letter 11-08
X1/REPINST
/A/SITREPS:
   1. BATTLE RHYTHM: WILL BE PROVIDED SEPCOR.
   2. REPORTS INCLUDING ANY REQUIRED GRAPHICS SHALL BE SUBMITTED
TO ESTABLISHED OR EMERGING INCIDENT NIMS-ICS COMMUNICATION
CHANNELS; COPY NORMAL CHAIN OF COMMAND.
   3. LOGISTICS/SUPPORT SITREPS ARE REQUIRED FOR OPERATIONS NOT
REPORTED VIA A SECTOR OR DISTRICT IMT.
   4. SITREPS FOR DEPLOYED PERSONNEL AND FORCE ELEMENTS:
DETACHED AND DEPLOYED PERSONNEL AND FORCE ELEMENTS SHALL REMAIN
IN CONTACT WITH AND CHECK IN WITH THEIR PERMANENT DUTY STATION
AT LEAST WEEKLY OR AS DIRECTED BY PARENT COMMAND. SUCH CONTACT
WILL AT A MINIMUM BE UPON ARRIVAL AT THE AOR, CHANGE OF
OPERATIONAL CONTROL (CHOP) TO THE ON-SCENE COMMANDER, PERSONNEL
CASUALTIES, CHANGE IN MISSION STATUS, REDEPLOYMENT ACTIVITY
PREPARATION, DEPARTURE FROM INCIDENT SCENE, REDEPLOYMENT, AND IN
THE EVENT OF A CHANGE IN CONTACT INFORMATION. ADDITIONALLY,
PARENT UNITS SHALL REPORT VIA RECORD MESSAGE TRAFFIC TO MLCLANT
(PF) THE DEPARTURE AND RETURN OF ALL DEPLOYED PERSONNEL.
   5. HOMELAND SECURITY INFORMATION NETWORK (HSIN) SHALL BE
POPULATED WITH SITREP INFORMATION IAW REF M.
-
Y1 SPECIAL INSTRUCTIONS (SPEC)/
/A/HSIN ACCOUNTS. UNITS SHOULD CONTINUE EFFORTS REGISTERING
PERSONNEL (REF M).
/B/UNITS ARE ENCOURAGED TO REFINE COOP PLANS TO AVOID COMPETING
WITH OPERATIONAL COMMUNITY FOR SCARCE LOGISTICAL SUPPORT. (COOP
EARLY IF IN DOUBT).
/C/OPERATIONAL SECURITY INSTRUCTIONS. SEE CAA OPGEN REF (A).
/D/PUBLIC AFFAIRS (PA) AND GOVERNMENTAL AFFAIRS (GA) GUIDANCE.
SEE CAA OPGEN REF (A)//
BT
NNNN




                           16                        Enclosure (6)
                                                                                             16600
                                                                             D5 Policy Letter 11-08


                              Appendix 2 to Enclosure (6)
Commander (dr)
U.S. Coast Guard
Fifth Coast Guard District
431 Crawford Street
Portsmouth, VA 23704-5004

Phone: (757) 398-6676/6376
Fax: (757) 391-8149




DPN Request Fax
To:      Mr. Jeffrey Yaglowski – MLC          From:   CAPT M.J. Andres, Chief Response Division

Fax:     (757) 628-4172                       Pages: 03

Phone:    (757) 628-4457                      Date:   November 13, 2011

Re:    DPN REQUEST – HURRICANE ALFA           CC:


 Urgent        For Review       Please Comment      Please Reply        Please Recycle


 EPA IAG and Mission Assignment Actions:


       I concur with the Coast Guard’s involvement with other Emergency Support
       Function (ESF) activities in support Hurricane Alfa disaster actions in accordance
       with the Federal Response Plan. Request Disaster Project Number (DPN) for
       Stafford Act funding as noted in the attached Mission Assignment and
       corresponding EPA IAG. Mission Assignment POC is Mr. David Ormes at (757)
       398-6585 and alternate POC is Ms. Linda Baines at (757) 398-6364.

       CAPT M. J. ANDRES, USCG

       In support of the above request the MLCA Budget Officer for D5 will sign the
       supporting EPA IAG and issue a DPN to the Fifth Coast Guard District.



       JEFFREY YAGLOWSKI, MLC


                                         17                                      Enclosure (6)
                                                                                                                        16600
                                                                                                        D5 Policy Letter 11-08
                                               Appendix 1 to Enclosure (6)
                     U.S. ENVIRONMENTAL PROTECTION AGENCY
                       EMERGENCY FUNDING AUTHORIZATION
1.   Other Federal Agency (OFA):
2.   OFA’s Project Identification Number:
3.   OFA’s Point of Contact:                                                           Telephone:
4.   Address:



5. EPA (IAG) Identification Number:
6. EPA Point of Contact:                                                               Telephone:
7. FEMA Mission Assignment Identification Number:


8. Scope of Work and Reimbursement Limit:


9. Project Period:


10. Reimbursement Procedure: Upon completion of scope of work, the recipient other Federal
    agency will submit a bill with detailed records of expenditures and activities for which
    reimbursement is sought. The agency must submit the final request for reimbursement
    within 60 days following the disaster response completion date to the EPA ESF #10 Regional
    Chair or designee.

11. Statutory Authority: Robert T. Stafford Disaster Relief and Emergency Assistance Act of
    1988, as amended, 42 U.S.C. 5121-5201; and Economy Act of 1932, as amended, 31 U.S.C.
    1535

12. Authorizing Officials:

     ________________________                          _______             _______________________                   ______
     ESF #10 Regional Chair or Designee                Date                Action Official on behalf of              Date
     U.S. Environmental Protection Agency                                  U.S. Environmental Protection Agency

     _____________________________                                         _______
     Authorizing Official on behalf of                 Date
     Other Federal Agency

13. Accounting Data:
Site Name DCN FY           Approp.       Budget Org.     Prg. El. Object     Site Project   Cost Org.   Obligation




                                                          18                                                 Enclosure (6)
                                                                                             16600
                                                                             D5 Policy Letter 11-08




               Federal Emergency                                United States
               Management Agency             Environmental Protection Agency
               Washington, D.C. 20472                         Washington, D.C. 20460
                                                     June 4, 2001


MEMORANDUM FOR:                FEMA Acting Regional Directors, Federal Coordinating
                               Officers,
                               EPA Removal Managers, EPA On-Scene Coordinators



FROM:                          Lacy E. Suiter
                               Executive Associate Director
                               Response and Recovery Directorate
                               Federal Emergency Management Agency



                               Jim Makris
                               Director
                               Chemical Emergency Preparedness & Prevention Office
                               Environmental Protection Agency

SUBJECT:                       Policy Guidance on ESF #10 Mission Assignments

In September 1998, FEMA and EPA agreed that it was FEMA's intent to utilize Stafford Act
funds to reimburse EPA for specific emergency response activities related to hazardous materials
(hazardous substances, pollutants, contaminants, and oil) under ESF #10, when there is an
Emergency or Major Disaster Declaration. In September 1999, interim guidance for Hurricane
Floyd was issued which further clarified the 1998 document.

The attached Policy Guidance, for use on all ESF #10 Mission Assignments, is intended to
provide further clarification for both the 1998 Policy and the FRP ESF #10 Annex. Please
ensure that all staff are informed of this Policy Guidance. If you have any questions, please
call Chuck Stuart, FEMA at (202) 646-3691 or Lea Anne Thorne, EPA at (202) 564-7387.

Attachment




                                         1                                         Enclosure (7)
                                                                                            16600
                                                                            D5 Policy Letter 11-08
                                                             June 4, 2001


                Guidance for Implementing Mission Assignments to ESF #10


FEMA and EPA reached an agreement in September 1998 which stated that it was FEMA’s
intent to utilize Stafford Act funds to reimburse EPA for specific emergency response activities
related to hazardous materials (hazardous substances, pollutants, contaminants, and oil) under
ESF #10, when there is an Emergency or Major Disaster Declaration. In September 1999,
interim guidance for Hurricane Floyd was issued which further clarified the 1998 document.

This guidance, for use on all ESF #10 Mission Assignments, is intended to provide further
clarification for both the 1998 Policy and the FRP ESF #10 Annex. There will inevitably be
activities that occur following a natural disaster or terrorism attack that are not covered in
this guidance which will require close coordination between the FCO, ESF #10 and State.
Additionally, hazardous material releases and/or problems may not be identified for
sometime after the occurrence of the disaster (e.g., the day the earthquake or hurricane
hits). Decision-makers must be aware that such typical occurrences are associated with the
disaster and that the determination of the threat posed by such releases is made at the time
the release or incident is discovered (e.g., drums containing hazardous materials,
discovered after flood waters recede, may pose a threat to public health that warrants
response, even if the typical emergency phase of operations has ended).

Activities that EPA will fund:

_      EPA will use CERCLA funds to pay for emergency response activities related to all pre-
       existing Superfund sites, that is, sites that have ongoing CERCLA response actions or are
       currently listed on the National Priorities List (NPL.)

_      EPA will use Oil Spill Liability Trust Fund funds to pay for all response activities related
       to pre-existing Oil Pollution Act removal actions.

Activities that FEMA will fund through Stafford Act:

Clearly, these activities must be specifically requested by the State and be beyond the State's
capability for a Mission Assignment and associated funding to be issued. Decisions will be
made in consultation with the ESF #10 representative. Activities listed below are typical
response actions that occur following a natural disaster.

_      Staffing of pre-deployment teams (i.e., ROC, EST);
_      Retrieving and disposing of orphan tanks and drums;
_      Household hazardous waste program expenditures;
_      Technical assistance to states;
_      Pumping of water contaminated with hazardous materials or oil from basements when the
       problem is a widespread threat to public health;



                                          2                                      Enclosure (7)
                                                                                           16600
                                                                           D5 Policy Letter 11-08
_      Initial assessments to determine if an immediate health and safety threat exists;
_      Control and stabilization of releases of hazardous materials or oil to deal with
       immediate threats to public health and safety;
_      Clean-up and disposal of hazardous materials that is necessary to mitigate immediate
       threats to public health and safety;
_      Monitoring of immediate health and safety threats resulting from debris removal
       operations.
       [The term "immediate" applies to a threat whenever it may occur which may not
       necessarily be right after the disaster event.]

Activities that FEMA may fund through Stafford Act;

These are activities, which may occur following a natural disaster. Consultation among the
FCO, ESF #10 representative, and the State is critical before a determination is made on
funding.
Again, these activities must be specifically requested by the State and be beyond the State’s
capability before a Mission Assignment and associated funding will be issued.

_      Clean-up or removal of hazardous materials or oil contamination in buildings or
       facilities otherwise eligible for FEMA assistance (ex., public buildings.) An example
       of a situation where this may occur and should be funded would be decontamination
       of a subway system following a terrorism incident.

Activities that FEMA will not fund through Stafford Act:

_      Testing/assessments of soil, air and waterways for mold and contaminants to
       determine long term clean-up requirements;
_      Long term site remediation or restoration;
_      Permanent storage of hazardous materials;
_      Cleaning/replacement of equipment that is damaged/contaminated during long term
       clean-up activities;
_      State/local costs for long-term clean-up measures.




___________________                             ___________________
Lacy E. Suiter   Date                           Jim Makris        Date
Executive Associate Director                    Director
Response and Recovery Directorate               Chemical Emergency
Federal Emergency Management Agency             Preparedness & Prevention Office
                                                United States Environmental Protection Agency




                                         3                                      Enclosure (7)
(THIS PAGE INTENTIONALLY LEFT BLANK)

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:23
posted:11/13/2011
language:English
pages:53