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City of Shawnee, Kansas Mission Statement
Adopted by City Council June 14, 1993
Who Are We?
As elected representatives of the citizens of Shawnee, Kansas, we are responsible for both
providing general direction and setting policy to help guide the city into the future. We are
responsible to our constituents for the decisions we make today and how those decisions will
impact us tomorrow. We genuinely want to contribute to improving our community. Therefore, we
will strive to learn all we can about this city - its history, its operations, and its financing - to allow
us to do our jobs the best we can. We want to be known as a governing body which is proactive,
focusing on ways to prevent problems, rather than being reactive, trying to solve problems as
they occur.
We believe it is important for citizens to "buy in" to city government, therefore, we want to involve
both long time residents and those who have just recently moved to our community in the process
of governing and improving the city's quality of life.
Although we may not always agree on every issue, we will work towards finding a solution which
will benefit the majority of those we are elected to represent. Recognizing that consideration of
different points of view is not only healthy, but vital to our decision making, we will strive to not let
honest differences of opinion degenerate into personality conflicts.
We are enthusiastic about the opportunity and the privilege of serving the citizens of Shawnee.
Individually, each of us are leaders, but we are also members of a team which must work
together if we wish to accomplish good things for this community.
What Basic Social Needs must we meet or what Basic Social Problems must we Address?
Our constituents expect the City to fulfill certain basic social needs, including:
Health, welfare and quality of life for all citizens
Police and Fire protection
Park and Recreational opportunities
Protection of our community's historic assets
Assisting the business community
How will We Recognize, Anticipate, and Respond to these Needs or Problems?
We will solicit input from citizens, business owners, and community leaders whenever possible
and weigh all concerns and information carefully before choosing a course of action.
We will strive to govern proactively by attempting to develop our city's financial base so that
needed resources will be available in the future. We must weigh the needs and desires of the
public against state and federal mandates which drain available resources. We must balance the
ever increasing costs of financing existing services and growing capital improvements needs with
the desire to make the city more livable. We will continue to search for revenue sources which will
allow us to meet these needs while keeping local taxes and other charges reasonable.
We will therefore seek to:
Provide safe and decent housing in pleasant neighborhoods in all areas of the city.
Encourage a variety of high quality housing located throughout the community.
Provide efficient and effective delivery of public services including public safety and storm
drainage.
Maintain city infrastructure at the highest level possible given limited resources.
Encourage a transportation network promoting efficient, rapid and safe movement though
the community.
i
City of Shawnee, Kansas Mission Statement
Provide an attractive environment for all residents, enhancing the physical appearance of
the community.
Provide abundant open space, parks and recreational facilities in pleasant, safe, and
healthy surroundings accessible to all residents, while preserving our natural landscape.
Identify and preserve appropriate areas for future parks and open space.
Provide diversity in recreational programs to meet the needs and desires of persons of all
ages, income levels, and physical abilities.
Work with the school districts to develop long-range plans for school locations.
Increase the proportion of local income spent locally.
Provide for a vital and stable downtown Shawnee, developing a downtown which is a
center of commerce and activity as well as a source of pride for all citizens.
Encourage good quality development and ensure timely and orderly growth in the city.
Support efforts to attract clean industries into appropriately designated areas to broaden
the economic base of the city.
Encourage adequate sewer and water for commercial and industrial development.
Promote the city as having a high quality of life.
How should we respond to our key Constituents?
City government is strengthened when citizens feel they have a strong voice in our decisions. We
need to work together with our constituents whenever possible to find answers we can all live with
since ultimately our decisions will affect everyone. We shall seek their suggestions on how to
improve services and work together to solve problems and improve the community. We will try to
be open-minded and listen carefully in order to more closely align city services with the needs
and desires of our citizens. We recognize that our decisions will not always please everyone but
we will strive to treat similar situations similarly, and avoid favoritism. We will strive to keep our
constituents informed and encourage citizen participation on citizen advisory boards or
appointments to boards and commissions. We will both expect and respect citizen complaints,
and consider this a healthy means for the city to gauge the job we are doing.
What is our Philosophy and What are our Core Values?
We are residents of Shawnee by choice. We are proud of our city and those who work to make it
better. We believe that positive growth for the city is good. We will work towards building
enthusiasm and excitement for the future. We want to make decisions which will endure the test
of time. Therefore, we will try not to rush our decisions, avoiding crisis management whenever
possible. We will strive for excellence, professionalism and pride in everything we do.
We support the principle of voluntary cooperation among all levels of government on a county
and regional basis as well as in conjunction with other local governmental units to best serve the
interests of the public and make the best use of our resources.
We believe the governing of public affairs should be as close to the people as possible and that
home rule is essential to vigorous, effective, and responsible local government. We will attempt to
find appropriate solutions to problems based upon the greatest need of the community and not
our own personal interests or gain. We believe our actions should be reliable and consistent.
Fairness, fiscal responsibility and accountability will always be important while good basic
services will always be a necessity. We will strive for a record of honesty and approachability. We
will try not to be swayed by the strong demands of special interest groups but instead will
consider the long-range public interest of the community as a whole.
We are not afraid of challenges. We have been asked to serve and we are ready to make those
tough decisions which won't always be understood by the public. We will not always be content
just to follow the routine of our predecessors. We will review new ideas, seek better ways of doing
ii
City of Shawnee, Kansas Mission Statement
things, and encourage imaginative and innovative solutions or alternative courses of action, so
that we may leave the city a better place than it was when we took office.
We strongly believe our community is a good place to live, raise children and to retire. We are
committed to the idea of telling others about the high quality of life residents enjoy in our
community.
What makes us distinctive or unique?
As one of the earliest towns in Kansas, this community has a history which is very important to
us. We were the site of the first territorial legislature and home to the first territorial governor.
Located at the intersection of early roads leading to the Santa Fe Trail, Shawnee also became
the first county seat of Johnson County. Old Shawnee Town, a recreated mid-western prairie
town of the 1840's to early 1900's, symbolizes this history and allows both residents and non-
residents a chance to step back in time and imagine how things used to be. Shawnee is home to
the Johnson County Museum, the Wonderscope Children's Museum and the Shawnee branch of
the Johnson County Library. Two major softball complexes are located here - the Johnson
County Girls Athletic Association Complex and Mid-America Sports Complex. Each hosts
numerous local, regional and national games and tournaments, resulting in Shawnee's
designation as "Softball Capital of the World."
Shawnee is also a rapidly growing and changing residential community with a population in
excess of 40,000 and a diversity of lifestyles: older established neighborhoods, newer
subdivisions, lakeside homes, condominiums, townhomes, and senior citizen developments.
People come to Shawnee because of the character of the residential areas and our school
systems. We are part of the Greater Kansas City Metropolitan Area, offering all the benefits of
suburban life. We have an excellent parks system. In addition to the numerous neighborhood
parks throughout our community, Shawnee is home to Shawnee Mission Park and is part of the
Millcreek Streamway Parks system, operated by the Johnson County Parks and Recreation
Department.
Most of all, Shawnee is its people. We are both the families who have been here for several
generations as well as those who have moved here from other parts of this area or from other
states because they are attracted by those very virtues which we proudly claim. People move to
and live in Shawnee because of the high quality of life we have here.
Shawnee is many things, but above all, it is our home.
iii
CITY OF SHAWNEE
2011
ANNUAL BUDGET
TABLE OF CONTENTS
MISSION STATEMENT i
TABLE OF CONTENTS iv
EXECUTIVE SUMMARY
Budget Message 1
Governing Body 13
Governing Body and Department Heads 14
GFOA Distinguished Budget Award Presentation 15
Organizational Chart 16
Community Profile .17
Land Use Guide 18
Budget at a Glance 19
Budget Process and Calendar 20
About Shawnee 22
History of the Community 25
Financial and Budgetary Policies and Guidelines 26
Budgeted Personnel Position Summary 29
BUDGET SUMMARY
Budget Summary 30
Major Revenue Sources and Forecasting Methodology 31
All Funds: Combined Budgets 34
Combined Fund Expenditures and Fund Balance 35
All Funds: Revenue Detail 38
Combined Fund Expenditures by Character and Object 41
All Funds: Schedule of Transfers 44
Revenue and Expenditures by Classification and Fund 45
Expenditures by Fund and Functional Unit 47
Performance Measures 49
Programs 51
GENERAL FUND
General Fund Summary 53
General Fund: Revenue Detail 54
General Fund Expenditures by Character and Object 56
General Fund Expenditures by Department 58
DEPARTMENTS
City Council 59
City Manager’s Office 62
Information Technology 78
Finance 82
Planning 89
Development Services 91
Public Works 97
Police Department 114
Fire Department 127
Culture and Recreation 137
iv
CITY OF SHAWNEE
2011
ANNUAL BUDGET
TABLE OF CONTENTS
SPECIAL REVENUE FUNDS
Special Revenue Operating Budgets 152
Public Safety Equipment Fund 153
Special Narcotics Fund 154
Special Highway Fund 155
Special Park and Recreation Fund 156
Special Alcohol Abuse Fund 157
Park and Recreation Land Use Fund 158
Convention and Tourism Fund 159
Parks and Pipes Fund 160
Cemetery Fund 161
Stormwater Utility Fund 162
Public Safety Fund 165
Neighborhood Revitalization Fund 166
Equipment Reserve Fund 167
DEBT
Debt Service Fund 168
Outstanding General Obligation Bonds 171
Schedule of Requirements: General Obligation Bonds 173
CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Program 187
CIP: Six Year Summary 188
2011 CIP Project Descriptions 189
GLOSSARY
Glossary 206
SUPPLEMENTAL INFORMATION
Assessed Valuation for Ad Valorem Taxes 212
Property Tax Mill Levy Calculations 213
History of Tax Levies and Valuation Growth 214
Capital Outlay Detail 215
Notice of Budget Hearing 216
County Clerk’s Budget Information for 2011 Budget 217
Budget Certificate 218
2010 Tax Levy Rate 219
v
C I T Y O F S H A W N E E
CITY HALL CIVIC CENTRE FIRE POLICE MUNICIPAL COURT
11110 JOHNSON DRIVE 13817 JOHNSON DRIVE 6501 QUIVIRA ROAD 5850 RENNER ROAD 5860 RENNER ROAD
SHAWNEE, KS 66203 SHAWNEE, KS 66216 SHAWNEE, KS 66216 SHAWNEE, KS 66217 SHAWNEE, KS 66217
(913) 631-2500 (913) 631-5200 (913) 631-1080 (913) 631-2155 (913) 742-6003
FAX (913) 631-7351 FAX (913) 631-4651 FAX (913) 631-1628 FAX (913) 631-6389 FAX (913) 962-0983
The Honorable Mayor and City Council of the City of Shawnee, Kansas:
The City of Shawnee Management Team is pleased to present the 2011 Budget
as approved by the Governing Body on July 26, 2010. This document represents
the culmination of many months of staff and Council discussion. The amounts
and allocation of financial resources as shown in this document are based on
carefully formulated assumptions, and the goals and priorities of the elected
officials.
This document is our operating budget. It establishes our plan for expenditures
for each Division, Department and Fund. It also provides historical performance
measurements, department highlights, and additional information. More
importantly, this budget is a plan for the community and is a living document that
will change to be responsive to community needs.
We have also prepared and submitted the legally required balanced budget
forms and certificate to Johnson County and the State of Kansas. These
documents were prepared using the totals from the approved operating budget.
The certificate legally establishes the City’s spending limits at the fund level and
is the mechanism by which the City levies taxes. The certificate can be found in
the Supplemental Information tab.
Factors Influencing 2011 Budget Development
Priorities and Values
The 2011 budget process again emphasized the importance of taking a long term
view of the economic downturn, and establishing a conservative budget that
balances revenues and expenditures. The 2011 budget reaches the goal that we
have been striving for to where our budgeted revenues exceed our budgeted
operating expenditures. This budget not only reaches this goal but also brings
back a street maintenance program and establishes a vehicle and equipment
fund for non-public safety departments.
Budget Challenges
The 2011 budget process was again a challenge as revenues continued to be a
concern. The City’s assessed value for 2009 to 2010 decreased by 2.96% and
continued to drop with a 4.25% decrease in assessed value for 2011.
Sales taxes are over 30% of the City’s revenue. An additional 4.2% decrease
was budgeted for 2010R and growth is flat for 2011. Overall revenue projections
w w w . G o o d S t a r t s H e r e . o r g
for 2010, excluding any fee enhancements, were projected at 3% less than 2010
original budgeted revenues. It was clear that without additional revenue sources,
further long term reductions were necessary to reduce General Fund
expenditures by approximately $2,000,000 over the next three years.
Highlights of the 2011 Budget
• Retains the same mill levy based on valuation information provided by the
Johnson County Appraiser’s Office on June 30.
• Directs all franchise revenue to the General Fund.
• Continues with the plan of moving $700,000 of expenses for stormwater
system maintenance to the Stormwater Fund from General Fund but only
transferring $450,000 of revenue to cover those expenditures.
• Transfers $1,660,000 of Special Highway Gas Tax from Special Highway
Fund to Debt Service Fund.
• Allocates $40,000 for special economic development projects with
additional funding needs to be addressed during the 2011 Revised and
2012 Budget discussions.
• Includes $1,417,100 for Street Maintenance.
• Establishes an Equipment Reserve Fund based on a comprehensive
equipment inventory and replacement schedule, and includes a $200,000
transfer from the General Fund to the new fund.
Page 2
venues
Rev
owing is a brief summ
Follo 011 revenue sources. Details re
mary of 20 e he
egarding th
or s ng
majo revenue sources and forecastin methodo ocated in th Executiv
ology are lo he ve
Summary sectioon.
Tax Revenue
es
or s e
The City’s majo revenue sources are taxes.
perty Tax
Prop
The City will see a prope ecrease for the third consecutive year. Ou
erty tax de r ur
asse
essed valua m
ation decreased from $717,09 93,636 for the 2010 Budget t to
Page 3
$686,647,521 for the 2011 Budget a reduction of 4.25%. This represents an
estimated decrease in property taxes in the amount of $1,047,301 from 2010R.
The Johnson County Clerk sends out valuations to the City to use to compute our
budget estimate by July 1. We receive an updated valuation as of October 1.
This computation sets the mill levy to compute tax bills. The difference between
the two values are corrections to errors and adjustments to protested property
valuations. During our budget the City used the County estimated rate of 24.699,
which did not change from the previous year’s rate. As of October 2010 the new
rate is 24.717.
The estimated City property tax bill for a residential property, expressed as a
percentage of fair market value is 11.5 percent or $24.717 in property tax for
every $1,000 in fair market value. Johnson County appraises each property to
set the fair market value each year. The average appraised value of a home in
Shawnee went from $218,148 in 2009 to $214,676 in 2010. The annual City
property tax bill for a home with a market value of $214,676 is $610.21.
Sales Tax
The City has a sales tax rate of 1.25 percent. One percent of the sales taxes is
for general purposes and is deposited into the General Fund. The remaining
quarter percent is split into two special funds. The State of Kansas increased
their sales tax by 1% effective July 1, 2010. The make-up of the overall sales tax
is shown below:
Tax Percent
State of Kansas 6.3%
Johnson County 0.5%
County Law Enforcement 0.25%
County Stormwater 0.1%
Public Safety (formerly School District 0.25%
tax)
Research Triangle (county-wide tax) 0.125%
City of Shawnee 1%
Shawnee Parks and Pipes 0.125%
Shawnee Public Safety 0.125%
TOTAL 8.775%
In addition to the City sales tax, the City also receives a share of the County-wide
sales tax. The City’s share of the County sales tax revenue is deposited into the
General Fund and is used for general operations.
In 2009, total sales tax was down 7.2% or $1.3 million from 2008 Actual. The
2010R sales tax revenue is estimated to decline an additional 4.2% ($755,118)
to $17,063,808 and then stabilize for the 2011 Budget. Sales tax revenues are
projected to remain flat in 2011.
Page 4
nchise Fees
Fran s
Franchise fees have been revised upward sligh from $2.8 million in the 2010
n htly
Budg to $2.9 million in 2010R. This reflects an $848,673 or 40% in
get 2 s n 3 er
ncrease ove
9 venues for franchise fees. The 2
2009 actual rev f et
2011 Budge includes $4,696,13 33
anchise fees which accounts for a full 1 months of revenu from th
in fra f 12 ue he
ease to com
incre nd
mmercial an the reins of se
statement o residential franchis fees. Thiis
is a $2,612,957 increase over 2009 actual franchise fee rev
$ o a venues.
Page 5
-Tax Reven
Non- nues
The City collect the follow
ts ax s: fees, servic
wing non-ta revenues license and permit f ce
ges, court fees, intere and miscellaneous fees. The following g
charg f est s graph showws
n enue sourc
the non-tax reve ces.
Page 6
Expenditures
Capital Improvement Plan (CIP)
The City’s Capital Improvement Plan is a six year plan and includes projects or
equipment with a life of over one year and a value of over $150,000. The details
on the 2011 capital purchases are included in the CIP section of the Budget
Document. Highlights of the 2011 CIP include:
The 2011-2016 CIP total is $28,658,000, which is a $59,371,000 reduction
in project value from the 2010-2015 CIP.
During this six year period, the City anticipates issuing $6,726,000 in
future debt and $13,325,000 in cash to fund projects.
The 2011 CIP leverages $3,064,000 of federal, state and county grants.
The value of the new CIP projects that begin in 2011 is $5,884,000. These
projects include:
Shawnee Town 1929 -Phase II
SMAC Drainage Project - Seven Hills - Bradshaw/Richards (Design
Only)
SMAC Drainage Project - 55th and Earnshaw
Edgewood and Larsen Storm Drainage Phase I – Community
Development Block Grant, Storm Water Utility
Stormwater Utility Maintenance Program
Street Maintenance Program/Johnson Drive Rehabilitation - Roberts to
Woodland
Street Maintenance Program
Budget Totals
The City’s total proposed budget for 2011 including the Reserved Fund Balance
is $76,959,382. This represents a decrease of $956,631 from the 2010 Revised
Budget. The fund balances meet the minimum reserve policies that can be found
in the Financial and Budgetary Policies and Guidelines in the Executive
Summary section of the budget document. The operating budget, not including
Reserved Fund Balance for 2011, is $57,785,343, which reflects an increase of
$964,890 from the 2010 Revised Budget.
Page 7
FUND EXPENDITURE FUND BALANCE TOTAL
EXPENDITURES
General Fund 36,666,800 15,044,939 $ 51,711,739
Public Safety Equipment Fund 646,742 399,970 1,046,712
Special Narcotics Fund 19,560 126,689 146,249
Special Highway Fund 2,647,600 - 2,647,600
Special Park & Recreation Fund 258,100 344,387 602,487
Special Alcohol Abuse Fund 182,000 433,714 615,714
Park & Recreation Land Use Fund - 79,865 79,865
Convention & Tourism Fund 293,500 61,055 354,555
Parks & Pipes 963,509 197,586 1,161,095
Cemetery 30,000 44,848 74,848
Stormwater Utility Fund 2,891,375 481,996 3,373,371
Public Safety Fund 1,456,300 1,086,753 2,543,053
Neighborhood Revitalization 65,000 35,382 100,382
Equipment Reserve Fund 200,000 - 200,000
Debt Service Fund 11,464,856 836,854 12,301,710
TOTAL EXPENDITURES 57,785,343 19,174,039 $ 76,959,382
General Fund 36,666,800 15,044,939 $ 51,711,739
Special Revenue Funds 9,653,686 3,292,246 12,945,933
Debt Service Funds 11,464,856 836,854 12,301,710
TOTAL EXPENDITURES 57,785,343 19,174,039 $ 76,959,382
Personnel Services
Personnel services account for 46% percent of the 2011 Budget with a total of
$ 26,501,775 for salaries and employee benefits. This represents an increase of
2.7% over the Revised 2010 Budget. The adopted 2011 Budget does not include
any employee merit or market increases.
Major Capital Purchases
In addition to the CIP items discussed earlier, the City records any expenditure
for equipment of over $10,000 as a capital expenditure. The 2011 Budget
includes a few large capital purchases meeting this definition. A complete listing
is included in the Supplemental Information section of this document.
All Governmental Funds are budgeted.
Governmental Funds include the General, Debt Service and Special Revenue
Funds. The General Fund accounts for the majority of the general operations of
the City. The debt service fund accounts for the debt payments for prior and
future general obligation bonds issued by the City.
The 2011 Budget includes specific community enhancements that are paid for
from special revenue funds. These items are outlined in the following table.
Page 8
Special Revenue
2011 Budget
Fund
$160,000 Fire Apparatus Lease Payments
Public Safety 35,000 Fire Equipment
Equipment 244,142 Police Vehicle Replacement
Replacement 7,600 Speed Enforcement Radar
200,000 Countywide Radio Lease
Special Narcotics $19,560 Patrol Canine
$ 217,100 Curb, gutter and inlet repairs
Special Highway 715,000 Pavement Repairs
1,660,000 Transfer to Debt Service Fund
$ 94,000 Shawnee Town Strategic Plan
Special Park and 15,000 Shawnee Town Repairs
Recreation 99,100 Debt Payment for Pioneer Crossing
50,000 Debt Payment for Stump Park
City Portion of School Resource
$ 105,000
Officer
25,000 Legal Assistant
Special Alcohol
2,000 After Prom Allocations
Allocation to Drug and Alcohol
50,000
Prevention Agencies
Parks and
Recreation Land No expenditures planned this year.
Use
Contract with Convention and
$ 143,900
Visitors’ Bureau
20,000 Old Shawnee Days
Convention and 10,000 Wonderscope
Tourism
Transfer to General Fund to
119,600
support Shawnee Town
Parks and Pipes
Sales Tax $ 93,009 Clear Creek (Phase 2) Trail
Park Improvements
$ 769,000 55th& Earnshaw Storm Drainage
Parks and Pipes
Bradshaw 77th to Seven Hills Storm
Sales Tax 56,000
Drainage Design
Stormwater
Projects Richards 77th to Seven Hills Storm
45,500
Drainage Design
$ 10,000 Service Charges
Cemetery
20,000 Maintenance
Page 9
$ 956,275 Personal Services
631,000 Contractual Services
181,200 Commodities
Stormwater Utility
903,800 Capital Outlay
217,100 Transfers
2,000 Refunds
Public Safety Debt Service on Justice Center/Fire
$1,456,300
Sales Tax Station 72
Neighborhood $ 40,000 Downtown Expenditures
Revitalization $ 25,000 Downtown Grants
Equipment Reserve Replacement of non-Public Safety
$ 200,000
Fund Vehicles and Equipment
Debt Service $ 11,464,856 Payment on Debt
$ 25,385,300 Personal Services
7,275,300 Contractual Services
1,803,900 Commodities
General
685,000 Capital Outlay
1,453,600 Transfers
33,500 Refunds
Health and Welfare
The 2011 Budget includes $65,000 for neighborhood programs that offer
services older neighborhoods in the eastern portion of the City and the
Downtown Area. CityRide, a transportation program targeting seniors, was
funded at $38,500. $50,000 is allocated for Drug and Alcohol treatment
programs.
The City has also allocated $92,200 to support local human service agencies
including $22,500 to Shawnee Community Services, $2,500 to Special Olympics
and $5,000 for Rebuilding Together Shawnee.
Funding is also provided for some County-wide services along with other
Johnson County cities including $18,860 to the Human Services Fund
administered by United Community Services. The City also provides funding for
programs operated by Johnson County, including $10,000 for the Utility
Assistance Program and $19,300 in matching funds for the HOME Program that
assists qualified residents in bringing their homes up to current local housing
code standards.
Reserves
The 2011 Budget includes a $750,000 transfer from the General Fund to Special
Highway for mill and overlay, of which $518,687 is from the Fund Balance. Even
with the transfer, the proposed budget shows a General Fund, Fund Balance at
Page 10
the end of 2011 of $15 million or 42% of revenue, which is well above the City’s
philosophy of retaining 30 to 35% reserves.
Healthy fund balances are needed to mitigate any unforeseen emergency. The
Financial and Budgetary Policies and Guidelines followed to maintain the various
fund balances are found later in this Executive Summary portion of the budget
document. The following reserves are budgeted in the operating and reserve
funds:
FUND
FUND
BALANCE
General $15,044,939
Public Safety Equipment 399,970
Special Narcotics 126,689
Special Highway -
Special Park & Recreation 344,388
Special Alcohol Abuse 433,714
Park & Recreation Land Use 79,865
Convention & Tourism 61,055
Parks & Pipes 197,586
Cemetery 44,848
Stormwater Utility 481,996
Public Safety Fund 1,086,753
Neighborhood Revitalization 35,382
Equipment Reserve Fund -
Debt Service 836,854
TOTAL EXPENDITURES 19,174,039
Programs
In the 2009 budget process, a City-wide effort was undertaken to identify and
define the programs the City provides. Programs include activities with a
common purpose that lead to a common outcome for customers. Inventorying
the City’s programs, along with further developing the City Work Plan and
performance measurement system, are part of a strategic, long-term effort to
allocate resources in the most effective manner. In the year 2010 the City also
developed individual department work plans and included department programs.
In the 2011 budget process the program inventories were updated. These
inventories are summarized in the Budget Summary section of this budget
document. These program inventories and lists were important in the 2011
budget process in an effort to prioritize reductions necessary in this difficult
economic time.
Page 11
Page 12
MAYOR
Jeff Meyers
913/268-5133
jmeyers@cityofshawnee.org
Dan Pflumm Jim Neighbor
913/631-6203 913/268-9061
dpflumm@cityofshawnee.org jneighbor@cityofshawnee.org
Neal Sawyer David Morris
913/631-8853 913/268-6792
nsawyer@cityofshawnee.org dmorris@cityofshawnee.org
Dawn Kuhn Jeff Vaught
913/422-9428 913/825-0840
dkuhn@cityofshawnee.org jvaught@cityofshawnee.org
Mickey Sandifer Michelle Distler
913/268-5348 913/634-5883
msandifer@cityofshawnee.org Page 13 mdistler@cityofshawnee.org
Governing Body
Jeff Meyers, Mayor
City Council
Dan Pflumm, Ward I
Jim Neighbor, Ward I
Neal Sawyer, Ward II
David Morris, Ward II
Dawn Kuhn, Ward III
Jeff Vaught, Ward III
Michael (Mickey) Sandifer, Ward IV
Michelle Distler, Ward IV
Carol Gonzales, City Manager
Department Heads
Vicki Charlesworth, Assistant City Manager
Ron Freyermuth, Public Works Director
Doug Wesselschmidt, Development Services Director/City Engineer
Paul Chaffee, Planning Director
Bryan Kidney, Finance Director
Jim Morgan, Police Chief
Jeff Hudson, Fire Chief
Neil Holman, Parks & Recreation Director
Jerry Doherty, Information Technology Director
Appointed Officials
Marvin Rainey, City Attorney
Tim Turner, Municipal Judge
Karen Torline, Prosecutor
Page 14
Page 15
Citizens
Governing Body
City Manager
City Attorney
Administrative Assistant
Judge/Prosecutor
Assistant City Manager
Development Public Works Parks & Rec.
Human Resources Finance Director IT Director Fire Chief Police Chief Planning Director
Services Director Director Director
Information Neighborhood
Licensing/Records Municipal Court Development Codes Fire Prevention Administration Park Maintenance
Systems Planning
Geographic Development
Communications Information Engineering Street Maintenance Operations Patrol Pools
Review
Systems
Stormwater Stormwater Utility Administration Investigations Civic Centre Sign Regulations
Traffic Staff Services Recreation
Shawnee Town
Cemetery
awnee Community P
Sha Profile
The City of Shaawnee is a suburban • % White C Collar Workers – 84.6% %
comm he
munity located in th Kansas sus
(U.S. Cens 2008)
City metropolita area, s
an specifically • % Homeo owners – 73.8%(U.S S.
in Johnson County. Shawnee Census 20 008)
cove 42.25 sq
ers quare miles
s. • Median H Household Income -
$73,905 (U U.S. Census 2008)
Date of Incorpo
e oration • Median Fa me
amily Incom - $89,18 82
• 1856 S
Shawneetow wn is sus
(U.S. Cens 2008)
in
ncorporated on Au
d ugust 10, • Mill Levy – 24.699
1856. • et
Elevation - 1,060 fee above se ea
• 1922 Re ated
e-incorpora as level
Shawnee, a city of the 3rd class,
S • Climate - Averag ge annua al
on June 10, 1922. temperature is 55 d degrees; the
• 1957 Incorp porated as a city of January a average is 29 degree es
he
th 2nd cla ass on Ja anuary 29, and the July av verage 7 78
1957. degrees. Averagee annuaal
on nowfall 23".
precipitatio is 38", sn
m nment
Form of Govern • Health Ca are - 3 ho ospitals arre
• EElected Mayyor located ju e
ust outside the Cit ty
• 8 Elected Co mbers
ouncil Mem limits. Ma any doctor rs, dentistts
• 4 year, stagg
gered terms and chirop actice within
practors pra
the City.
Popu
ulation • Highways - I-35, I-70, I-435, U.SS.
• 48,032 (U.S. Census 22000) 69, K-7, K--10
• 56,915 (Deccember 20005)
• 57,758 (Octoober 2006) Housing Units *as of 6/30 is as
s 0/10
• 58,300 (Sepptember 20007) ows:
follo
• 60,454 (July 2008)
y ngle Family-
Sin 2.8%)
-18,372 (72
• 61,110 (2010 Estimate) Duplex-566 (2 2.2%)
Mu 6,289 (25%)
ulti-Family 6
cation
Educ tal:
Tot 25,227
• SShawnee Mission Scho District
ool 20000
• DDeSoto School District 18,372
15000
Com ormation
mmunity Info
10000
• Median Age – 35.3 ye
M e ears (U.S.
5000 89
6,28
C
Census 2008)
• S
% High School Gr raduate – 66
56
0
. 008)
96.0% (U.S. Census 20
Single Family plex
Dup Family
Multi‐F
• s
% College Graduates - 43.5%
U.S. Censu 2008)
(U us
Page 17
City of Shawnee
Land Use Guide
S
K7
November 2009
HW
Y
W 47TH ST WI
LD W 47TH ST
E R R
DR AY D
7 L ID
!
( HOL
NIEMAN RD
W 55TH ST 435
W 55TH ST
§
¨
¦
WOODLAND DR
JOHNSON DR
CLARE RD
Page 18
RENNER RD
SHAWNEE MISSION PKWY
MONTICELLO RD
W 67TH ST
QUIVIRA RD
SWITZER RD
PFLUMM RD
MIDLA N
D DR
LACKMAN RD
NIEMAN RD
MIDLAND DR
BLACKFISH PKWY
W 75TH ST W 75TH ST
435
§
¨
¦
7
!
(
79TH ST 79TH ST
WOODLAND DR
Adopted by the City Council November 23, 2009 W 83RD ST
The LAND USE GUIDE is not a ZONING MAP; Commercial Mixed Use/Destination Rural Residential
rather it is the graphic representation of the
land use goals and policies of the City as High Density Residential Office/Commercial Warehouse/Industrial
identified in the text of the Comprehensive Plan
Library Office/Service Floodplain
Low Density Residential Parks/Open Space Planned Open Space
Medium Density Residential Public/Quasi-Public
Mixed Density Residential Public/Quasi-Public (School)
0 0.5 1 2
μ Miles
2011 Budget at a Glance
General Facts
Final Mill Levy 24.717
Final Valuation $686,647,521
Property Tax Levy (less 3.1% estimated delinquency) $16,971,722
Total All Fund Revenues $55,863,821
General Fund Reserve as a Percent of Revenue 42%
General Fund Reserve $15,044,939
Total All Fund Expenditures $57,785,343
Projected Ending Fund Balance $19,174,040
Total Published Budget (Including Fund Balance) $76,959,382
Maximum Full-Time Appointed Employees in 2011 Budget 272.5
Maximum Part-Time Appointed Employees in 2011 Budget 40
2011 Budgeted Expenditures
General Fund $36,666,800
Public Safety Equipment Fund 646,742
Special Narcotics Fund 19,560
Special Highway Fund 6,647,600
Special Park & Rec. Fund 258,100
Special Alcohol Abuse Fund 182,000
Park & Rec. Land Use Fund -
Convention & Tourism Fund 293,500
Parks & Pipes 963,509
Cemetery 30,000
Stormwater Utility Fund 2,891,375
Public Safety Fund 1,456,300
Neighborhood Revitalization 65,000
Equipment Reserve Fund 200,000
Debt Service Fund 11,464,856
Total Expenditures $57,785,343
2011 Budgeted Revenues
Taxes $45,339,641
Intergovernmental 1,661,200
Licenses and Permits 776,200
Service Charges 2,052,080
Fines 1,592,200
Use of Money and Property 5,000
Miscellaneous 4,065,400
Total Revenue $55,563,821
Page 19
2011 Budget Process and Calendar
The City budget is one of the most important policy documents adopted by the
City Council each year. As a result, planning for the annual budget begins nearly
a year before the budget’s fiscal year begins. The Finance Department
coordinates the annual budget process in close consultation with the City
Manager.
A budget kick-off meeting is held in March with department directors to initiate
the annual budget process. The kick-off is an opportunity to review the upcoming
budget process, financial outlook, and share information. In the following month,
departments develop base budgets and decision packages.
Once submitted, the requests are evaluated by the Finance Director, City
Manager, and Assistant City Manager. The impact of the requests on the
financial forecast is analyzed. Meetings are held with each department director
and staff members to discuss alternatives and potential budget
recommendations.
The proposed budget is presented to the City Council over a series of meetings
in May and June. Council provides direction and input to finalize the budget. A
formal public hearing is conducted, in compliance with Kansas state statutes,
prior to adopting the budget to allow citizens to express any comments or
concerns. Adoption of the budget is required on or before August 25 of each
year. The budget the City Council adopts goes into effect on January 1 of the
next fiscal year.
Page 20
2011 Budget Process and Calendar
March 2011 • Budget Kick Off
April 2011 • Departments Develop Budgets
o Base budget requests
o Review salary projections
o Equipment and program decision packages
May 2011 • Council Finance and Administration Committee Meeting
o Present overview of current financial position
o Review financial forecast assumptions
• Staff Budget Review
o City Manager, Assistant City Manager, and Finance
Director evaluate requests and impact on financial
forecast
o Meetings with Department Directors to refine budget
recommendations
• Council Public Works and Safety Committee Meeting
o Department Presentations
Information Technology
Finance
City Manager’s Office
City Council
Parks and Recreation
Planning
Development Services
June 2011 • Council Finance and Administration Committee Meeting
o Department Presentations:
Fire
Police
Public Works
Convention and Visitor’s Bureau
Economic Development
• Council Public Works and Safety Committee Meeting
o Long Term Plan Presentations:
Special Funds
Debt Service Funds
Long Term Plans
July 2011 • Council Establishes Budget Limit
• Notice of Public Hearing Published
• Public Hearing Held
• Council Adopts Budget
August 2011 • Budget Submitted to County
Page 21
About Shawnee
Profile of the Government
One of the State’s earliest towns, Shawnee was also the site of the first territorial legislature, and
home to the first territorial governor. Located at the intersection of early military and territorial
roads leading to the Santa Fe Trail, Shawnee also became the first county seat of Johnson
County. In 1856, when Kansas City was barely seven years old, Gum Spring became
Shawneetown and was incorporated in 1922. The City became a City of the First Class in 1971.
Shawnee is a river city located in northwestern Johnson County adjacent to I-35 and I-435. The
area of the City is 42.25 square miles. The City has a mayor-council-manager form of
government, with the Mayor being elected at large and Council members being elected by ward.
The Mayor and Council members serve four-year overlapping terms of office.
The city provides a full range of services, including police and fire protection, emergency
preparedness, emergency medical response, street and storm drainage maintenance,
comprehensive recreation and cultural events, planning and zoning management, codes
administration and general administrative services.
Economic Condition and Outlook
Shawnee is a suburban community located in Johnson County, Kansas, approximately 9 miles
southwest of downtown Kansas City. Shawnee contains 42 square miles in a strategic location
within the metropolitan area. Its location along several major transportation routes, and ease in
access to the entire metro area has been a major factor in the City’s growth and development.
The City is a desirable residential community with a rapidly expanding commercial and office
sector.
Shawnee experienced rapid growth and development during the latter half of the 1990’s and early
2000’s, particularly in terms of commercial space. Since 1995, the number of new businesses
that have located in Shawnee increased 78% from 1,376 to 2,497. Significant projects include
Bayer Animal Health Care Manufacturing Facility, Westar Energy’s Johnson County Service
Center, Ford Parts Distribution Center, Perceptive Software Worldwide Headquarters and Kraft
Tool expansion.
Shawnee has seen a slowdown in development due to economic conditions. However, smaller
projects continue to be constructed and development interest began to increase in the summer of
2009. Projects in 2009 and 2010 include Widmer Shops Retail Center, Woodosnia West
Shopping Center, First Financial Bank, York Office Condo's, and SKC Communications
expansion.
The total labor force and number of persons employed in the City of Shawnee has seen a
proportionate increase as the number of businesses expanded and the population continued to
grow. There is now an estimated 32,266 people working in the City. Shawnee’s rate of growth in
both the total labor force and total employment has increased at a much faster rate during the last
decade. This trend has established Shawnee as a leader in residential and commercial
development in the western portion of the Kansas City Metropolitan area.
Today, with a population of over 60,000, Shawnee is one of the fastest growing cities in the State
of Kansas. Shawnee has population of 61,110 in 2010, and is projected to be 70,400 in 2020.
The City’s total assessed valuation for the 2011 budget dropped to $687,647,521 from
$717,093,636 the prior year. This is the third year of decreasing valuation and we anticipate that
this drop will stabilize over the next several years.
Page 22
About Shawnee
Educational Facilities
Three public school districts provide educational services to City residents. Unified School
District 232 (De Soto) has six grade schools, one middle school, and one high school located in
the City. Unified School District 232 had a total 2009/10 enrollment of 6,407 students in grades
preK-12. Unified School District 512 (Shawnee Mission), with six grade schools, one middle
school, and one high school located in the City, has a total K-12 enrollment of 27,342 students for
the 2010/11 school year. A small portion of Unified School District 233 (Olathe) is also located in
the City. In addition, there are five private schools in the City.
Post-secondary education is available through a variety of sources. These range from the
undergraduate and vocational occupational training at Johnson County Community College, rated
as one of the top 10 community colleges in the nation, the post-graduate degrees available at the
Kansas Regents Center in Johnson County, and undergraduate and graduate programs available
at the University of Kansas. In total, there are six community colleges, nine liberal arts colleges,
six technical and medical schools and two universities in the Kansas City region.
Health Care Facilities
There are three hospitals located just outside the City’s limits: Shawnee Mission Medical Center,
Overland Park Regional Medical Center, and Providence Medical Center.
Utilities
The City’s utilities are supplied by independent entities that are not municipally controlled. Water
District #1 of Johnson County serves the City’s water needs. The Johnson County Unified
Wastewater District provides sanitary sewer service for City residents. Electricity is provided by
Kansas City Power and Light Company and the Kansas Power and Light Company, while KPL
Gas Service and Atmos Gas Company both supply natural gas services to the City.
Transportation
The City is accessible by four Interstate highways. I-435 runs north-south through the center of
the City and connects directly to I-35, which runs along the City’s eastern border and I-70, directly
north of the City. I-435 provides City residents with direct access to I-29 and the Kansas City
International Airport. Shawnee Mission Parkway runs east and west through the center of the
City and Highway K-7 runs north and south two miles east of the City’s western border.
Rail service is provided by the Santa Fe Railway and the Burlington Northern. The Kansas City
International Airport is approximately 30 minutes from the City. Also the Kansas City Downtown,
Johnson County New Century and Johnson County Executive Airports are all within 15 miles of
the City.
Tax Base
Taxpayer Business/Product 2009 Assessed Value
Deffenbaugh Industries Waste management services $9,050,394
The Shawnee Station, L.L.C. Shopping center $6,375,254
HSM/WDC Westbrooke, LLC Westbrook/Shawnee Village $5,338,253
Kansas City Power & Light Co. Utility $4,912,622
Westar Energy Utility $4,665,440
Page 23
About Shawnee
Fed Ex Ground Package system $3,923,772
Southwestern Bell Telephone Utility $3,463,298
Bayer Corporation Manufacturing of animal health $3,361,298
products
Wal-Mart Retail $3,269,203
Kansas Gas Services Utility $3,254,731
Total $47,614,265*
* Represents 5.9% of the City's 2009 equalized assessed tangible valuation.
Employment
The City is primarily residential in character with many of its residents commuting to jobs within
other areas of the Kansas City metropolitan area. Larger employers in the City are listed below.
Employer Product/Service # of Employees
USD No. 512 (Shawnee-Mission) Public education 4,080 *
Deffenbaugh Industries Waste management services 1,040
USD No. 232 (DeSoto) Public education 950
FedEx Ground Package System, Inc. Parcel distribution center 950
Bayer Corporation Animal health products Mfg 583
Perceptive Software, Inc. Manufacturing, software development 551
Wal-Mart Supercenter Retail, Department store 450
City of Shawnee Government 289
Hy-Vee Food & Drug Store Supermarket 230
McLane Food Service Distribution, Food Products 200
Target Super Store Retail, Department Store 196
Harte-Hanks Direct marketing services 187
SKC Communications Products, Inc. Distribution, Telephone and Conf Units 183
NazDar Industries Manufacturing, Ink Products 150
Lowe’s Home Center Home improvement store 140
Shawnee Mission Ford Retail, Car dealership 125
Kohl's Retail, Department store 120
Simmons Company Manufacturing, Bed mattresses 110
Home Depot Retail, Home improvement store 107
* Represents district-wide employment.
Page 24
History of the Community
Shawnee is named for the Shawnee Indians that were relocated here in the late 1820s. The
westward push of white settlement had weakened and geographically divided the Shawnees by
1825 when the first of three treaties forced them to relocate to Kansas. Here they found an
abundance of timber and free-flowing springs. Because the Shawnee wisely lined the springs with
gum tree logs to keep them free of contaminating silt, the settlement was called Gum Springs.
In an 1825 treaty with the Indians, the U.S. government gave the Shawnee Indians 1,600,000
acres of land in eastern Kansas, including all of Johnson County, in exchange for their lands in
Missouri. By 1854, a new treaty was negotiated, with the Indians selling back to the United States
all of the land with the exception of 200,000 acres reserved for their homes, amounting to 200
acres for each member of the tribe. In 1854 the Kansas Territory was opened for settlement. The
newly repossessed territory was sold by the government to the incoming home-seekers.
Shawneetown (later shortened to Shawnee) was platted soon after in 1856.
One of the State's earliest towns, Shawnee was also the site of the first territorial legislature, and
home to the first territorial governor. Located at the intersection of early military and territorial
roads leading to the Santa Fe Trail, Shawnee also became the first county seat of Johnson
County. In 1862, Shawnee found itself in the middle of Civil War border struggles. The town was
virtually destroyed, when it was burned and looted by southern guerillas led by William Quantrill
just months before his infamous raid on Lawrence. After the County offices moved to Olathe in
1866, Shawnee became a small farm market center. During the 1950's, the population began to
grow as people began moving away from congested urban areas to the smaller outlying towns.
People quickly discovered the merits of the City and the population has continued to grow ever
since, more than tripling in the last three decades.
Page 25
Financial and Budgetary Policies and Guidelines
Sound financial, budgetary and economic principles are part of creating a solid financial plan.
Shawnee’s budget incorporates the following long-term and short term-financial policies and
guidelines.
Revenues
New ongoing operating costs will be funded with permanent, ongoing revenue sources;
one-time operating costs are tied to one-time revenue sources to ensure fund balance
integrity.
Evaluation of rates, fees and charges for appropriate recovery rates based on the
purpose of the fee or charge will occur annually.
National and local economic indicators, such as population growth, personal income
growth, inflation, business growth and unemployment will be evaluated regularly.
Reserve Policies
The General Fund balance reserves shall be maintained at a level of at least 30 percent
of the estimated revenues for the budget year.
The Debt Service Fund balance reserves shall be maintained at a level of at least 50
percent of the non-tax estimated revenues for the budget year.
The Special Revenue Fund balance reserves will be maintained at a positive balance
over the City’s ten-year financial forecast.
Appropriation of a minimum contingency/reserve will be included in the budget to provide
for emergencies and potential economic downturns.
Financial Forecast
The City will create and maintain a ten year financial forecast for all City budgeted funds.
Council will approve the revenue and expenditure forecasts at the beginning of each
annual budget process.
The annual budget and Capital Improvement Program must be in balance with the long-
term financial forecast.
Capital Planning
A Capital Improvement Plan (CIP), shall be developed for a six-year period to allow for
appropriate planning.
The CIP shall be reviewed each year by the City Council and City Planning Commission.
Capital projects should support City Council goals and objectives and be consistent with
the City of Shawnee’s Financial Forecast.
Encourage and sustain economic development.
Responds to and anticipate future growth in the City.
Increase the efficiency and productivity of city operations.
When possible, capital projects constructed in response to residential or commercial
development should be financed through growth in the tax base or development fees.
The impact of capital projects on the operating budget should always be an important
Consideration when evaluating projects for inclusion in the CIP.
The Capital Improvement Plan must satisfactorily address all legal and financial
limitations and maintain the city’s favorable investment ratings.
Major changes to the CIP should be reviewed and approved by the City Council.
Debt Management
Long term debt shall not be issued to finance ongoing operations.
Page 26
Financial and Budgetary Policies and Guidelines
Short term borrowing or lease purchase contacts should be considered for financing
major operating capital equipment when it is determined to be in the city’s best financial
interest.
The City shall comply with the legal debt margin established by statutes.
The City shall hire competent bond counsel and financial advisors on a competitive
method whenever feasible and cost beneficial. The financial advisor shall maintain
complete independence for the underwriting process. The City prefers to acquire services
from a certified public financial advisor.
For all tax supported debt, "pay-as-you-go" funding should be considered before issuing
debt.
The City should market its debt issues on a competitive basis, unless specific
predetermined criteria are met, specifically, test relating to unusual credit quality or
security structure, issue size, or market access.
If a negotiated sale is advised, the City will competitively select the underwriter(s) needed
to accomplish the structuring, marketing, pricing, and sale of the bonds.
The City will use "true interest costs" as the means to determine the best bid on its notes
and bonds.
The scheduled maturities of long-term obligations should not exceed the expected useful
life of the capital project or asset(s) financed.
The City will incur debt or enter into capital lease obligations only as proposed in the
Capital Improvement Program or in the operating budget, except in the case of extreme
financial emergency beyond the City's control or reasonable ability to forecast. The City
will not incur debt to fund current operations.
Budget Control
The City Council is responsible for adopting an annual budget for all funds for which the
City is responsible.
The City Manager is responsible for recommending a balanced budget to the Council for
adoption.
The City Manager is responsible for establishing the budget schedule; evaluation
department requests; estimating revenues, expenses, and financial impacts for budget
proposals; ensuring compliance with applicable state budget laws; providing the Council
with the information necessary for it to make responsible decisions; and administering the
policy and procedures.
Estimated budgets for all departments, including contribution driven programs will be
submitted by each department to ensure adequate appropriation each year.
All departments are responsible for ensuring that expenditures do not exceed their
approved budget.
Transfer of budget amounts between departments requires City Manager approval.
By state law, the budget must be balanced. This means that total resources equal
expenditures with no carry forward balance into the next fiscal year. The exception is for
the debt service fund which allows for a five percent cash fund carry forward. For state
budgeting purposes, therefore, fund balances are shown as expended all within the
budget year. This can be seen on the state budget certification shown in the
supplemental section of the budget.
The budget numbers shown within this budget document are the City’s operational
budgets. The difference between the State legal budget expenditures and the operating
expenditures shown within this document are the fund balances for each fund.
Page 27
Financial and Budgetary Policies and Guidelines
The City’s Budget is organized on the basis of funds, each of which is considered a separate
accounting and reporting entity. The operations of each fund are accounted for with a separate
set of self-balancing accounts that comprise its revenues and expenditures, or expenses where
appropriate. The types of funds include the Governmental Funds (General Fund, Special
Revenue Fund, Debt Service Fund, and Capital Project Funds).
The Capital Project Funds are not required to be budgeted because they are authorized on an
individual separate action by the Council.
The City budget is prepared on a modified accrual basis of accounting. The modified accrual
basis is a mixture of cash and accrual basis accounting. Under modified accrual accounting,
revenue is considered available when it is collectible during the current period, or if the actual
collection occurs after the end of the period but in time to pay current year-end liabilities.
Revenues must be both measurable and reasonably expected to be collected.
Expenditures are recorded on an accrual basis of accounting because they are measurable when
they are incurred and are generally recognized at that time. Exceptions to this rule include: (1)
accumulated unpaid vacation leave, sick leave, and other employee amounts which are
recognized when paid, and (2) principal and interest payments on general long-term debt which
are recognized when paid.
Only revenues and expenditures anticipated during the fiscal year are included in the budget.
Unexpended operating budget funds revert to fund balance at the close of a fiscal year unless the
City has entered into a contractual obligation and then the funds are considered encumbered and
a reserve for that encumbrance is then recorded. Unexpended capital reserve funds are carried
forward from year to year until projects are officially closed.
Page 28
City of Shawnee
Budgeted Personnel Position Summary
Actual 2009 BUDGET 2010 BUDGET 2011 2011 +/-
Position
Full-Time Part-Time Seasonal Full-Time Part-Time Seasonal Full-Time Part-Time Seasonal Change*
ELECTED:
City Council - 9 - - 9 - - 9 - -
APPOINTED:
City Manager's Office
City Manager 3 - - 2 - 1 2 - (0.25)
Legal - 4 - - 4 - 1 3 - 0.25
City Clerk 5 1 - 5 1 - 5 1 - -
Human Resources 1 2 - 1 2 - 1 2 - -
Total Administration 9 7 - 8 7 1 9 6 - -
Information Technology 10 - - 10 - - 10 - - -
Finance
Finance 5 - - 5 - - 4 - - (1.00)
Municipal Court 6 2 - 6 2 - 5 2 - (1.00)
Total Finance 11 2 - 11 2 - 9 2 - (2.00)
Planning 6 - 1 6 - - 6 - - -
Development Services 13 - 1 11 1 11 2 -
Public Works
Administration 2 - - 3 - - 3 - - -
Street Maintenance 20 - - 14 - - 16 - 2 4.00
Traffic Services 8 - - 7 - - 7 - - -
Codes Administration 10 - - 10 - - 9.5 - - (0.50)
Stormwater 14 - - 14 - - 13 - 1 0
Total Public Works 54 - - 48 - - 48.5 - 3 3.75
Police
Administration 7 - - 7 - - 5 - - (2.00)
Patrol 69 - - 66 - - 65 - - (1.00)
Support Services* 14 - - 13 - - 37 - - 24.00
Staff Services 21 - - 21 - - - - - (21.00)
Total Police 111 - - 107 - - 107 - - -
Fire
Administration 2 - - 2 - - 2 - - -
Operations 54 - - 51 - - 52 - - 1.00
Prevention & Invest 2 - - 2 - - 1 - - (1.00)
Total Fire 58 - - 55 - - 55 - - -
Culture & Recreation
Administration 2 - - 2 - - 2 - - -
Parks Maintenance 11 - 3 8 - 3 8 - 4 0.25
Aquatics* 2 - 204 2 - 175 1 1 175 (0.50)
Civic Centre 2 9 - 2 8 - 2 11 - 1.50
Recreation Programs 1 - - 1 - - 1 - - -
Shawnee Town 4 7 - 4 8 - 3 9 - (0.25)
Total Culture & Recreation 22 16 207 19 16 178 17 21 179 1.00
TOTAL APPOINTED 294 25 209 275 26 179 272.5 31 182 3
TOTAL EMPLOYEES 294 34 209 275 35 179 272.5 40 182 3
* Reductions and additions are based on best estimates of 2080 FTE hours
Page 29
Budget Summ
B t mary
The a s d
T accounts of the City are organized on the basis of funds and account gro f nsidered a
oups, each of which is con
separate acco
s y.
ounting entity The operations of each fund are acc with te
counted for w a separat set of self- -balancing
accounts that comprise its assets, liabilities, fund equ
a s
uity, revenues and expend rnmental reso
ditures. Gover ources are
allocated to and accounted for in individ
a d dual funds ba e are nt
ased upon the purpose for which they a to be spen and the
means by whi spending activities are controlled.
m ich
T following is the fund st
The ained in the 20 budget fo the City of Shawnee:
tructure conta 011 or
General Fund - The Gene Fund is the principal fund of the C
G d eral t f ccounts for al financial tra
City, which ac ll ansactions
not d t operating exp
n accounted for in other funds. The majority of the current o e
penditures of the City are financed
nues received by the Gene Fund.
through reven d eral
Special Reve
S enue Funds – These funds are us
s sed to accou for reven
unt d
nues derived from speci ific taxes,
governmental grants or oth revenue sources whic are design
g her s ch e unctions or ac
ned to finance particular fu ctivities of
the City.
Debt Service Fund – The Bond and Int
D e s count for the p
terest Fund is used to acc nterest on
payment of principal and in
eneral obligat
the City’s ge w
tion bonds, which are re he
ecorded in th general lo bt
ong-term deb group of accounts.
Revenues for this purpose include ad valorem prope taxes, sp
R e v erty pecial assess and nt
sment taxes a investmen interest
ncome.
in
2011 Expendittures By Fund Type
,343
Total = $57,785,
ice
Debt Servi
Fund
856
$11,464,8
20%
Special
venue Fund
Rev
$9,653,687
17%
Geeneral Fund
36,666,800
$3
63%
Page 30
Major Revenue Sources and Forecasting Methodology
Property Tax
The City’s number one single revenue source is property tax. Property tax revenue for all funds is projected to be
$16,477,400 in 2011. This is 29% of the total revenue. The basis of this tax is the assessed valuation of taxable
real and tangible personal property in the City. All property within the City is assessed at fair market value.
Property is classified into various classes and assessed at different percentages based on classification. The City
sets a tax levy based on the amount needed to fund the Ad Valorem Property tax required for the year.
The total 2010 City assessed value as certified by the County Clerk is $686,647,521. After adjusting for an
estimated three percent delinquency, the resulting mill levy rate is 24.717 mills. This means that the tax for every
$1,000 in assessed valuation is $24.72. A property with an assessed value of $23,000 would therefore pay
$568.49 in property tax.
The City's large tax base had grown over the last decade due to its favorable location and availability of land for
new development. The City is located within Johnson County and is part of the Kansas City metropolitan area,
which provides substantial employment opportunities for city residents. From 2001 to 2005, the city's tax base
averaged a robust 10.5% annual growth, driven primarily by residential development. However, the City has seen
three years of decreased valuation due to the overall downturn in the economy.
Budget Total Assessed
Year Value % Change
2011 686,647,521 -4.25%
2010 717,093,636 -2.96%
2009 738,942,161 -0.10%
2008 739,676,456 4.93%
2007 704,893,615 6.86%
2006 659,053,180 8.56%
2005 607,071,750 9.34%
2004 555,212,926 8.84%
2003 510,134,179 7.94%
2002 472,593,401 10.42%
2001 428,014,140 15.94%
2000 369,176,878 15.96%
City Sales and Use Tax
The City’s second largest revenue source is local sales tax. Currently, the City levies 1.25% on all retail sales
within the City. This City projects the levy will produce $9,727,657. This is 17.4% of all revenue. The General
Fund is allocated one cent sales tax for general operations of the City for an estimated $7,782,100. The City
allocates 1/8 sales tax for Park and Storm water projects and is allocated to the Parks and Pipes Special
Revenue Fund. The remaining 1/8 cent sales tax is deposited into the Public Safety Special Revenue Fund. This
sales tax can only be used for Public Safety purposes. The special sales taxes are estimated to bring in $972,757
each.
Page 31
Major Revenue Sources and Forecasting Methodology
In addition to tax on retail sales, the City also receives a use tax based on the same sales tax rate for out of state
and certain other sales that do not occur within the City. The City anticipates receiving an additional $1,124,551
for all three funds.
In the past several years, the City has seen a remarkable growth in retail sales. However, 2008 through the
middle of 2010 the City has had a decrease in the rate of growth of sales tax. The City has projected 0% growth in
sales and use taxes for 2011.
County Sales and Use Tax
The City’s also receives a large share of the county-wide sales tax. The proceeds of the county-wide sales tax are
distributed by the State Department of Revenue based on formulas based on the proportions of the City’s
property tax rate and population.
This City has estimated receiving $6,211,600 for its share of County-wide sales and use tax. This represents 11%
of all revenue.
Motor Vehicle Tax
The City receives a tax on motor vehicles registered within the City. The basis of the tax is the levy of a county
average mill rate applied against the assessed valuation of the registered motor vehicles within the County. The
tax is payable in full annually at the time of vehicle registration. The City has historically received an increase of
approximate 2% in motor vehicle tax. In 2009, however, the City has projected a 0% increase and has budgeted
$1,976,500. This represents 4% of the total revenue.
Page 32
Major Revenue Sources and Forecasting Methodology
Franchise Fees
Currently the City levies a franchise tax of 5% of gross receipts for commercial accounts operating within the City
limits for electric, gas, phone and cable. During the 2010 budget process the City voted to institute a 2%
franchise tax on residential utilities. The 5% tax was phased in with 2% starting April of 2010 and the remaining
3% to begin January of 2011. The total estimate for franchise fees is $4,696,133 or 8% of total revenue.
Court
The City’s municipal Court charges fines and fees based on a combination of State law, municipal code, and
judge’s actions. The total collected from fines and fees in 2011 is estimated to be $1,592,200 or 3% of total
revenue.
State Gasoline Tax
The City receives a fuel tax that is derived from a state tax on motor vehicle fuel and special fuel sales. The tax is
apportioned to the County and cities based on statutory formulas. The City’s portion is determined on per capita
bases. The City estimates a small decrease in the tax. The City estimates receiving $1,660,000 which is 3% of
the total revenue of the City. The City is restricted to using this tax only for street improvements within the City.
The City deposits this money into a Special Highway fund.
Page 33
ALL FUNDS
COMBINED BUDGETS
ACTUAL BUDGET BUDGET BUDGET
CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 22,245,779 $ 20,211,499 $ 24,074,711 $ 21,095,560
REVENUE
Taxes 44,584,097 45,238,170 44,084,152 45,339,641
Intergovernmental 1,649,430 1,738,420 1,646,110 1,661,200
Licenses & Permits 756,044 826,800 882,200 776,200
Service Charges 1,880,762 2,250,900 1,829,730 2,052,080
Fines 1,659,116 1,669,000 1,592,200 1,592,200
Interest Income 286,779 419,800 368,800 372,100
Sale of Property 2,762 50,000 5,000 5,000
Miscellaneous 3,058,139 3,389,520 3,433,110 4,065,400
TOTAL REVENUE 53,877,128 55,582,610 53,841,302 55,863,821
EXPENDITURES
General Fund 33,443,766 36,532,246 35,441,175 36,666,800
Public Safety Equipment Fund 505,169 705,210 672,987 646,742
Special Narcotics Fund - 25,000 7,500 19,560
Special Highway Fund 2,215,867 1,983,872 2,103,848 2,647,600
Special Park & Recreation Fund 274,760 600,300 1,108,377 258,100
Special Alcohol Abuse Fund 125,451 152,000 173,750 182,000
Park & Recreation Land Use Fund 308,332 - - -
Convention & Tourism Fund 291,056 331,200 283,200 293,500
Parks & Pipes 1,025,511 1,287,000 1,925,773 963,509
Cemetery 73,423 30,000 30,000 30,000
Stormwater Utility Fund 1,606,868 2,192,900 2,934,721 2,891,375
Public Safety Fund 1,337,263 1,439,000 1,439,000 1,456,300
Neighborhood Revitalization 29,056 70,000 60,000 65,000
Equipment Reserve Fund - - - 200,000
Debt Service Fund 10,811,674 10,925,765 10,640,122 11,464,856
TOTAL EXPENDITURES 52,048,196 56,274,492 56,820,453 57,785,343
REVENUE OVER EXPENDITURES 1,828,932 (691,882) (2,979,151) (1,921,521)
FUND BALANCE ENDING $ 24,074,711 $ 19,519,616 $ 21,095,560 $ 19,174,039
TOTAL EXPENDITURES AND FUND BALANCE $ 76,959,382
Page 34
ALL FUNDS
COMBINED BUDGETS
ACTUAL BUDGET BUDGET BUDGET
2009 2010 2010R 2011
FUND BALANCE BEGINNING
General Fund $ 14,420,021 $ 14,393,368 $ 16,115,823 15,593,926
Public Safety Equipment Fund 778,847 840,647 837,498 620,712
Special Narcotics Fund 110,716 110,716 128,749 133,449
Special Highway Fund 439,763 29,352 143,238 20,300
Special Park & Recreation Fund 676,212 277,100 774,664 257,487
Special Alcohol Abuse Fund 159,945 275,245 295,564 366,014
Park & Recreation Land Use Fund 296,175 49,675 17,465 48,265
Convention & Tourism Fund 76,006 60,505 71,055 71,055
Parks & Pipes 816,374 872,117 911,452 75,487
Cemetery 39,125 1,896 24,448 34,548
Stormwater Utility Fund 1,918,068 738,167 2,008,292 1,219,571
Public Safety Fund 1,983,372 1,424,672 1,780,853 1,443,253
Neighborhood Revitalization 47,097 16,517 58,982 42,182
Equipment Reserve Fund - - - -
Debt Service Fund 484,059 1,121,521 906,628 1,169,310
TOTAL FUND BALANCE BEGINNING $ 22,245,780 $ 20,211,498 $ 24,074,712 $ 21,095,561
REVENUE
General Fund 35,139,567 36,423,047 34,919,279 36,117,813
Public Safety Equipment Fund 563,820 444,500 456,201 426,000
Special Narcotics Fund 18,033 20,500 12,200 12,800
Special Highway Fund 1,919,342 1,954,520 1,980,910 2,627,300
Special Park & Recreation Fund 373,212 344,000 591,200 345,000
Special Alcohol Abuse Fund 261,070 246,700 244,200 249,700
Park & Recreation Land Use Fund 29,622 41,400 30,800 31,600
Convention & Tourism Fund 286,106 332,300 283,200 283,500
Parks & Pipes 1,120,589 1,173,500 1,089,808 1,085,608
Cemetery 58,746 30,000 40,100 40,300
Stormwater Utility Fund 1,697,093 2,347,600 2,146,000 2,153,800
Public Safety Fund 1,134,744 1,179,100 1,101,400 1,099,800
Neighborhood Revitalization 40,941 73,200 43,200 58,200
Equipment Reserve Fund - - - 200,000
Debt Service Fund 11,234,243 10,972,243 10,902,804 11,132,400
TOTAL REVENUE 53,877,128 55,582,610 53,841,302 55,863,821
Page 35
ALL FUNDS
COMBINED BUDGETS
ACTUAL BUDGET BUDGET BUDGET
2009 2010 2010R 2011
EXPENDITURES
General Fund $ 33,443,766 $ 36,532,246 $ 35,441,175 36,666,800
Public Safety Equipment Fund 505,169 705,210 672,987 646,742
Special Narcotics Fund - 25,000 7,500 19,560
Special Highway Fund 2,215,867 1,983,872 2,103,848 2,647,600
Special Park & Recreation Fund 274,760 600,300 1,108,377 258,100
Special Alcohol Abuse Fund 125,451 152,000 173,750 182,000
Park & Recreation Land Use Fund 308,332 - - -
Convention & Tourism Fund 291,056 331,200 283,200 293,500
Parks & Pipes 1,025,511 1,287,000 1,925,773 963,509
Cemetery 73,423 30,000 30,000 30,000
Stormwater Utility Fund 1,606,868 2,192,900 2,934,721 2,891,375
Public Safety Fund 1,337,263 1,439,000 1,439,000 1,456,300
Neighborhood Revitalization 29,056 70,000 60,000 65,000
Equipment Reserve Fund - - - 200,000
Debt Service Fund 10,811,674 10,925,765 10,640,122 11,464,856
TOTAL EXPENDITURES 52,048,196 56,274,492 56,820,453 57,785,343
REVENUE OVER EXPENDITURES 1,828,932 (691,882) (2,979,151) (1,921,521)
FUND BALANCE ENDING
General Fund 16,115,823 14,284,169 15,593,926 15,044,939
Public Safety Equipment Fund 837,498 579,937 620,712 399,970
Special Narcotics Fund 128,749 106,216 133,449 126,689
Special Highway Fund 143,238 - 20,300 -
Special Park & Recreation Fund 774,664 20,800 257,487 344,387
Special Alcohol Abuse Fund 295,564 369,945 366,014 433,714
Park & Recreation Land Use Fund 17,465 91,075 48,265 79,865
Convention & Tourism Fund 71,055 61,605 71,055 61,055
Parks & Pipes 911,452 758,617 75,487 197,586
Cemetery 24,448 1,896 34,548 44,848
Stormwater Utility Fund 2,008,292 892,867 1,219,571 481,996
Public Safety Fund 1,780,853 1,164,772 1,443,253 1,086,753
Neighborhood Revitalization 58,982 19,717 42,182 35,382
Equipment Reserve Fund - - - -
Debt Service Fund 906,628 1,168,000 1,169,310 836,854
TOTAL FUND BALANCE ENDING $ 24,074,712 $ 19,519,616 $ 21,095,561 $ 19,174,039
Page 36
ALL FUNDS
COMBINED BUDGETS
ACTUAL BUDGET BUDGET BUDGET
2009 2010 2010R 2011
EXPENDITURES AND FUND
BALANCE
General Fund $ 49,559,588 $ 50,816,415 $ 51,035,102 51,711,739
Public Safety Equipment Fund 1,342,667 1,285,147 1,293,699 1,046,712
Special Narcotics Fund 128,749 131,216 140,949 146,249
Special Highway Fund 2,359,105 1,983,872 2,124,148 2,647,600
Special Park & Recreation Fund 1,049,424 621,100 1,365,864 602,487
Special Alcohol Abuse Fund 421,015 521,945 539,764 615,714
Park & Recreation Land Use Fund 325,797 91,075 48,265 79,865
Convention & Tourism Fund 362,112 392,805 354,255 354,555
Parks & Pipes 1,936,963 2,045,617 2,001,260 1,161,095
Cemetery 97,871 31,896 64,548 74,848
Stormwater Utility Fund 3,615,161 3,085,767 4,154,292 3,373,371
Public Safety Fund 3,118,116 2,603,772 2,882,253 2,543,053
Neighborhood Revitalization 88,038 89,717 102,182 100,382
Equipment Reserve Fund - - - 200,000
Debt Service Fund 11,718,302 12,093,764 11,809,432 12,301,710
TOTAL EXPENDITURES AND FUND
BALANCE $ 76,122,908 $ 75,794,108 $ 77,916,014 $ 76,959,382
Page 37
All Funds
Revenue Detail
Acct. ACTUAL BUDGET BUDGET BUDGET
No. Classification 2009 2010 2010R 2011
TAXES
43011 Property $ 18,267,748 $ 17,191,623 $ 17,524,701 $ 16,477,400
43012 Motor Vehicle 1,974,951 1,906,300 1,976,500 1,976,500
43016 M&E Slider 33,360 35,800 5,802 5,300
43031 Back Taxes 218,628 162,000 272,000 261,000
43041 Sales - County 4,949,390 5,175,000 4,701,900 4,701,900
43042 Sales - City Option 7,940,923 8,182,400 7,782,100 7,782,100
43043 Sales/Use Tax - County 607,919 699,300 455,900 455,900
43044 Sales/Use Tax - City 977,830 1,135,000 899,600 899,600
43047 Sales - Parks & Pipes 992,609 1,022,800 972,757 972,757
43048 Sales/Use Tax - Parks & Pipes 122,229 142,000 112,451 112,451
43050 Sales/Use Tax - School 123,309 140,000 113,400 113,400
43051 Sales - County Public Safety 989,880 1,035,000 940,400 940,400
43052 Hotel Occupancy Tax 279,966 331,100 282,800 282,800
43053 Sales Tax - Public Safety 992,609 1,022,800 972,800 972,800
43054 Sales/Use Tax - Public Safety 122,229 142,000 112,500 112,500
43055 Stormwater Utility Tax 1,671,137 1,632,800 1,671,000 1,679,400
43061 Special Assessments 1,445,821 1,651,400 1,642,693 2,158,600
43081 Liquor Control 773,662 723,600 723,600 727,200
43082 Drug Tax 16,722 19,400 11,400 11,500
43091 Franchise KCP&L 529,983 845,257 845,257 1,472,082
43092 Franchise Westar Energy 393,229 462,593 462,593 735,110
43093 F hi K
Franchise Kansas G Gas 96 462
96,462 516,828
516 828 516,828
516 828 1,362,259
1 362 259
43094 Franchise Telephone 186,234 206,000 188,100 206,000
43095 Franchise AOL/Time Warner 439,893 432,700 444,300 444,300
43096 Franchise Atmos Energy 1,321 12,369 12,370 35,982
43098 Franchise Everest 436,053 412,100 440,400 440,400
Total Taxes 44,584,097 45,238,170 44,084,152 45,339,641
INTERGOVERNMENTAL
43150 Grants 123,635 - 36,000 1,200
43161 State Gasoline Tax 1,525,795 1,738,420 1,610,110 1,660,000
Total Intergovernmental 1,649,430 1,738,420 1,646,110 1,661,200
LICENSES AND PERMITS
43211 Occupation Licenses 363,433 407,400 407,400 407,400
43221 Building Permits 300,233 303,000 275,000 275,000
43231 Burning Permits 3,951 5,400 5,400 5,400
43241 Dog Licenses 15,306 15,700 15,700 15,700
43242 Cat Licenses 1,828 1,800 1,800 1,800
43244 Pet Permits 1,805 1,900 1,900 1,900
43250 Land Development Fees 9,906 - 115,000 9,000
43261 Other Permits 59,582 91,600 60,000 60,000
Total Licenses and Permits 756,044 826,800 882,200 776,200
Page 38
Acct. ACTUAL BUDGET BUDGET BUDGET
No. Classification 2009 2010 2010R 2011
SERVICE CHARGES
43310 Pool Daily Admissions $ 214,568 266,600 220,000 222,200
43311 Pool Season Memberships 277,457 300,000 275,000 277,750
43312 Pool Concessions 79,084 103,000 80,000 80,800
43313 Pool Merchandise 66 - 500 -
43322 Excise Tax 42,144 200,000 25,000 70,000
43323 Storm Water Detention 15,017 15,500 15,500 15,500
43324 CP Administration Fee 32,918 142,500 - 142,500
43325 Street Light Dev. Fees - 600 600 600
43326 Economic Dev. Fees 65,229 82,400 65,000 65,000
43331 Inspection Fees 30,124 35,200 15,000 15,000
43341 Maps, Copying & Misc. 23,701 20,200 17,000 17,000
43351 Miscellaneous Fees 410,299 386,300 414,400 443,400
43352 NRA Downtown Rebate (net) 14,171 20,000 17,000 17,000
43361 Park Impact Fees 27,763 40,400 30,000 30,600
43362 Donations 4,803 13,200 11,400 11,400
43371 Shawnee Town Rental 71,088 77,300 71,800 71,800
43372 Civic Centre Rental 102,006 123,600 103,000 103,000
43373 Sports Field Rental 73,468 72,100 74,200 74,200
43381 Aquatics Programs 111,469 80,400 100,000 100,000
43382 Sports Programs 69,843 80,400 71,200 71,200
43383 Fitness Programs 66,014 70,100 67,300 67,300
43384 Dance Programs 10,596 10,800 10,800 10,800
43385 Arts & Crafts Programs 11,947 10,800 12,200 12,200
43386 Personal Enrichment Programs 32,037 22,600 32,600 32,600
43389 Special Events Programs 76,092 67,000 77,600 77,600
43395 Shawnee Town Historical Programs 8,754 2,300 10,000 10,000
43396 Shawnee Town Tours 6,321 3,100 6,500 6,500
43397 Farmer's Market 2,315 1,400 4,630 4,630
43398 Shawnee Town Mdse. Sales 1,468 3,100 1,500 1,500
Total Service Charges 1,880,762 2,250,900 1,829,730 2,052,080
FINES
43411 Court 1,379,702 1,370,200 1,310,000 1,310,000
43413 Court Costs 279,414 298,800 282,200 282,200
Total Fines 1,659,116 1,669,000 1,592,200 1,592,200
USE OF MONEY & PROPERTY
43511 Interest 286,779 419,800 368,800 372,100
43521 Sale of Property 2,762 50,000 5,000 5,000
43525 Grave Lots 33,995 20,000 20,000 20,000
43527 Grave Interment Fee 24,560 10,000 20,000 20,000
Total Use of Money and Property 348,096 499,800 413,800 417,100
MISCELLANEOUS
43614 Reimbursed Expenses 56,029 31,500 60,000 60,000
43615 Reimbursed Exp. - Mowing 21,877 9,300 25,000 25,000
43621 Transfer from Other Funds 2,416,156 2,964,120 2,708,510 3,585,800
43630 Cancel PY Encumbrance 9,763 - - -
43631 Miscellaneous 495,758 354,600 599,600 354,600
Total Miscellaneous 2,999,584 3,359,520 3,393,110 4,025,400
Page 39
Acct. ACTUAL BUDGET BUDGET BUDGET
No. Classification 2009 2010 2010R 2011
Total Revenue $ 53,877,128 $ 55,582,610 $ 53,841,302 $ 55,863,821
Revenue by Category
Taxes $ 44,584,097 $ 45,238,170 $ 44,084,152 $ 45,339,641
Intergovernmental 1,649,430 1,738,420 1,646,110 1,661,200
Licenses & Permits 756,044 826,800 882,200 776,200
Service Charges 1,880,762 2,250,900 1,829,730 2,052,080
Fines 1,659,116 1,669,000 1,592,200 1,592,200
Interest Income 286,779 419,800 368,800 372,100
Sale of Property 2,762 50,000 5,000 5,000
Miscellaneous 3,058,139 3,389,520 3,433,110 4,065,400
Total Revenue 53,877,128 55,582,610 53,841,302 55,863,821
Revenue by Fund Type
General Fund 35,139,567 36,423,047 34,919,279 36,117,813
Special Revenue Funds 7,503,318 8,187,320 8,019,219 8,613,608
Debt Service Fund 11,234,243 10,972,243 10,902,804 11,132,400
Total Revenue 53,877,128 55,582,610 53,841,302 55,863,821
Page 40
City of Shawnee
Combined Fund Expenditures by Character and Object
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
PERSONAL SERVICES
51110 Salaries $ 17,704,550 $ 17,480,792 $ 17,359,836 $ 17,577,517
51120 FICA 1,394,753 1,451,105 1,429,759 1,446,348
51130 KPERS 550,989 630,135 646,092 700,926
51132 Supplemental Retirement 779,981 658,042 754,517 756,690
51135 KP&F 1,361,716 1,418,833 1,365,973 1,554,280
51140 Overtime 1,123,170 1,469,100 1,329,400 1,325,300
51150 Volunteer Pay 15 841
15,841 - - -
51161 Employee Life Insurance 25,003 27,885 31,568 30,124
51162 Workman's Compensation Ins. 402,731 405,275 362,035 375,852
51163 Health Insurance 2,082,137 2,512,220 2,406,893 2,600,718
51164 Dental Insurance 89,595 104,790 98,786 104,335
51165 Unemployment Insurance 22,452 20,815 29,087 29,685
ota e so a Se ces
Total Personal Services 5,55 ,9 8
25,552,918 6, 8,99
26,178,992 5,8 3,9 6
25,813,946 6,50 , 5
26,501,775
CONTRACTUAL SERVICES
52110 Postage 55,483 59,900 56,700 57,500
52120 Telecommunications 350,245 419,864 377,000 380,700
52130 Transportation/Reception 99,678 196,250 148,000 149,400
52140 Education 159,498 221,600 210,700 216,200
52142 Educational Programming 43,045 15,000 18,000 18,000
52143 G t
Grants 1 200
1,200 - 1,200
1 200 1 200
1,200
52160 Car Allowance 68,122 60,400 60,600 60,600
52230 Prisoner Care 88,109 122,000 90,000 90,000
52310 Printing 62,153 83,800 62,100 59,900
52330 Legal & Classified Advertising 29,398 52,800 46,100 46,000
52340 Photography 5,342 8,700 6,100 6,100
52410 Building & Content Insurance 50,852 54,200 42,100 44,100
52411 General Liability Insurance 41,324 41,100 29,200 30,600
52420 Public Safety Insurance 44,638 47,000 33,200 34,900
52450 Motor Vehicle Insurance 49,795 70,900 54,700 56,600
52451 Inland Marine Insurance 12,577 13,300 11,100 11,500
52475 Public Official Liability 28,692 53,500 34,300 32,200
52510 Utilities 564,029 731,000 712,700 717,200
52512 Traffic Signals & Streetlights 975,151 1,085,900 969,200 955,200
52516 Park Lights 3,885 5,400 4,700 4,700
52520 Buildings - Operations & Maint. 581,197 676,800 675,600 645,900
52531 Repair Motor Vehicles Lic. 476,133 503,500 463,100 469,200
52532 Repair Operations Equipment 180,715 258,100 256,600 258,000
52533 Repair Communications Equip. 28,239 36,300 27,900 27,400
52534 Repair Office Furn. & Equip. 61,142 99,500 80,100 83,000
52540 Land Improvement Maint. 558,172 796,700 776,700 810,300
52630 Rent-Machinery & Equipment 40,780 49,100 51,300 49,000
52631 Rent Identi Kit Equipment 136 500 500 500
52720 Dues & Subscriptions 91,063 114,440 106,200 106,700
52780 Clothing Allowance 30,990 23,800 31,800 33,100
Page 41
City of Shawnee
Combined Fund Expenditures by Character and Object
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
52790 Other Contractual Service ,
309,134 363,800
, ,
364,700 ,
369,700
52810 Sales Tax 5,797 8,400 8,400 8,400
52820 Elections - 52,000 65,500 -
52851 Professional Services 1,935,516 2,315,100 2,180,000 2,136,200
52852 Professional Services-Human Svc 88,892 92,500 94,300 92,200
52853 Information Purchases 826 2,000 2,000 2,000
52854 Professional Services Technology - - 128,000 143,000
Total Contractual Services $ 7,121,948 $ 8,735,154 $ 8,280,400 $ 8,207,200
COMMODITIES
53110 Office Supplies 138,206 176,200 141,300 141,900
53410 Expendable Tools 15,347 35,500 31,200 31,200
53530 Gasoline, Diesel & Oil 326,751 650,200 525,100 483,200
53590 Books & Films 10,146 20,000 15,300 14,300
53600 Police Operating Supplies 20,465 29,300 23,600 24,100
53610 Uniforms & Wear Appl. 166,264 221,500 197,500 196,400
53620 Paint Supplies - 500 500 500
53630 Concession Supplies/Sales Merch 40,759 71,000 66,500 67,000
53660 Sports & Playground Equip. 28,996 31,900 31,400 31,900
53760 Guns & Ammunition 51,916 60,000 55,000 55,000
53780 Asphalt & Road Oil 17,233 100,000 75,000 84,500
53810 Ice Control Materials 201,205 326,300 343,300 343,000
53830 Signs & Pavement Material 28,750 77,000 66,000 71,000
53840 Si l Li ht M t i l
Signal & Light Material 58 506
58,506 97 000
97,000 88,000
88 000 88,000
88 000
53860 Sand Gravel Rock 5,783 23,500 15,500 31,500
53870 Other Operating Supplies 58,721 74,700 73,700 73,500
53871 Crime Prevention 170 5,000 - -
53872 Engineering Supplies 388 2,000 1,900 4,200
53875 Technology 131,676 346,600 171,800 170,900
53990 Lease Purchase Payments 166,949 418,500 403,500 453,500
Total Commodities 1,468,231
1 468 231 2,766,700
2 766 700 2,326,100
2 326 100 2,365,600
2 365 600
CAPITAL OUTLAY
54300 Land Improvements 2,511,030 2,597,152 4,908,088 3,309,609
54410 Motor Vehicles Lic. 311,157 349,500 313,777 245,142
54420 Operations Equipment 348,381 138,310 68,510 263,960
54430 Communications Equipment 23,071 25,000 25,000 25,000
54440 Office Furniture & Equip 111,687 124,000 135,500 110,000
54445 Office Furn. & Eq. (1,000-5,000) - - - 1,000
Total Capital Outlay 3,305,326 3,233,962 5,450,875 3,954,711
DEBT SERVICE
56501 Debt Service 12,148,937 12,364,765 12,079,122 12,921,156
Total Debt Service 12,148,937 12,364,765 12,079,122 12,921,156
Page 42
City of Shawnee
Combined Fund Expenditures by Character and Object
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
TRANSFERS
58000 Transfers to Other Funds 2,430,574 2,969,420 2,838,010 3,799,400
Total Transfers 2,430,574 2,969,420 2,838,010 3,799,400
REFUNDS
59000 Refunds 20,263 25,500 32,000 35,500
Total Refunds 20,263 25,500 32,000 35,500
TOTAL 52,048,196
$ 52 048 196 $ 56 274 492
56,274,492 56,820,453
$ 56 820 453 57,785,343
$ 57 785 343
Expenditure by Category
Personal Services $ 25,552,918 $ 26,178,992 $ 25,813,946 $ 26,501,775
Contractual Services 7,121,948 8,735,154 8,280,400 8,207,200
Commodities 1,468,231 2,766,700 2,326,100 2,365,600
Capital Outlay 3,305,326 3,233,962 5,450,875 3,954,711
Debt Service 12,148,937 12,364,765 12,079,122 12,921,156
Transfers 2,430,574 2,969,420 2,838,010 3,799,400
Refunds 20,263 25,500 32,000 35,500
Total Expenditures 52,048,196 56,274,492 56,820,453 57,785,343
Expenditure by Fund Type
General 33,443,766 36,532,246 35,441,175 36,666,800
Special Revenue 7,792,756 8,816,482 10,739,156 9,653,686
D bt Service
Debt S i 10 811 674
10,811,674 10,925,765
10 925 765 10 640 122
10,640,122 11 464 856
11,464,856
Total Expenditures $ 52,048,196 $ 56,274,492 $ 56,820,453 $ 57,785,343
Page 43
ALL FUNDS
SCHEDULE OF TRANSFERS
ACTUAL BUDGET REVISED BUDGET
2009 2010 2010 2011
Fund In Out In Out In Out In Out
101 General $ 107,156 $ 114,417 $ 145,300 $ 750,000 $ 109,300 $ 754,800 $ 119,600 $ 1,653,600
215 Neighborhood 25,000 - 50,000 - 25,000 - 40,000 -
401 Debt 1,895,000 - 1,853,020 - 1,758,410 - 1,809,100 -
206 Special Highway 389,000 1,748,500 215,800 1,754,720 365,800 1,610,110 967,100 1,660,000
207 Special Parks - 146,500 - 98,300 - 148,300 - 149,100
210 Convention - 107,156 - 150,600 - 109,300 - 119,600
213 Stormwater - 314,000 700,000 215,800 450,000 215,500 450,000 217,100
216 Equip Reserve - - - - - - 200,000 -
Total Budgeted Funds 2,416,156 2,430,573 2,964,120 2,969,420 2,708,510 2,838,010 3,585,800 3,799,400
Capital Project Funds 14,417 5,300 129,500 213,600
$ 2,430,573 $ 2,430,573 $ 2,969,420 $ 2,969,420 $ 2,838,010 $ 2,838,010 $ 3,799,400 $ 3,799,400
Page 44
City of Shawnee
Revenues and Expenditures by Classification and Fund Budget 2011
Park &
Public Safety Special Special Special Parks Special
General Recreation
Equipment Narcotics Highway & Recreation Alcohol Abuse
Land Use
101 201 205 206 207 208 209
FUND BALANCE BEGINNING $ 15,593,926 $ 620,712 $ 133,449 $ 20,300 $ 257,488 $ 366,014 $ 48,265
REVENUE
Taxes 31,100,733 419,800 11,500 - 242,400 242,400 -
Intergovernmental 1,200 - - 1,660,000 - - -
Licenses & Permits 776,200 - - - - - -
Service Charges 1,933,280 - - - - - 30,600
Fines 1,592,200 - - - - - -
Interest Income 250,000 6,200 1,300 200 2,600 7,300 1,000
Sale of Property 5,000 - - - - - -
Miscellaneous 459,200 - - 967,100 100,000 - -
TOTAL REVENUE 36,117,813 426,000 12,800 2,627,300 345,000 249,700 31,600
EXPENDITURES
Personal Services 25,415,500 - - - - 130,000 -
Contractual Services 7,275,300 - - - - 50,000 -
Commodities 1,803,900 - - 20,500 - 2,000 -
Capital Outlay 485,000 646,742 19,560 967,100 109,000 - -
Debt Service - - - - - - -
Transfers 1,653,600 - - 1,660,000 149,100 - -
Refunds 33,500 - - - - - -
TOTAL EXPENDITURES 36,666,800 646,742 19,560 2,647,600 258,100 182,000 -
REVENUE OVER EXPENDITURES (548,987) (220,742) (6,760) (20,300) 86,900 67,700 31,600
FUND BALANCE ENDING $ 15,044,939 $ 399,970 $ 126,689 $ - $ 344,388 $ 433,714 $ 79,865
Page 45
City of Shawnee
Revenues and Expenditures by Classification and Fund Budget 2011
Convention Stormwater Neighborhood Equipment
Parks & Pipes Cemetery Public Safety Debt Service TOTAL
& Tourism Utility Revitalization Reserve
210 211 212 213 214 215 216 401 All Funds
$ 71,055 $ 75,487 $ 34,548 $ 1,219,571 $ 1,443,253 $ 42,182 $ - $ 1,169,310 $ 21,095,560
282,800 1,085,208 - 1,679,400 1,085,300 - - 9,190,100 45,339,641
- - - - - - - - 1,661,200
- - - - - - - 776,200
- - - - - 17,000 - 70,000 2,050,880
- - - - - - - - 1,592,200
700 400 300 24,400 14,500 1,200 - 63,200 373,300
- - 40,000 - - - - - 45,000
- - - 450,000 - 40,000 200,000 1,809,100 4,025,400
283,500 1,085,608 40,300 2,153,800 1,099,800 58,200 200,000 11,132,400 55,863,821
- - - 956,275 - - - - 26,501,775
173,900 - 10,000 631,000 - 65,000 - - 8,205,200
- - - 181,200 - - - - 2,007,600
- 963,509 20,000 903,800 - - 200,000 - 4,314,711
- - - - 1,456,300 - - 11,464,856 12,921,156
119,600 - - 217,100 - - - - 3,799,400
- - - 2,000 - - - - 35,500
293,500 963,509 30,000 2,891,375 1,456,300 65,000 200,000 11,464,856 57,785,341
(10,000) 122,099 10,300 (737,575) (356,500) (6,800) - (332,455) (1,921,520)
$ 61,055 $ 197,586 $ 44,848 $ 481,996 $ 1,086,753 $ 35,382 $ - $ 836,855 $ 19,174,040
Page 46
City of Shawnee
Expenditures by Fund and Functional Unit Budget 2011
Park &
Public Safety Special Special Special Parks Special
General Recreation
Equipment Narcotics Highway & Recreation Alcohol Abuse
Land Use
101 201 205 206 207 208 209
EXPENDITURES
General Government $ 5,700,100 $ - $ - $ - $ - $ - $ -
Community Development 696,700 - - - - - -
Public Works 8,241,000 - - 2,647,600 - - -
Public Safety 18,190,300 646,742 19,560 - - 182,000 -
Parks and Recreation 3,838,700 - - - 258,100 - -
Debt - - - - - - -
TOTAL EXPENDITURES $ 36,666,800 $ 646,742 $ 19,560 $ 2,647,600 $ 258,100 $ 182,000 $ -
Page 47
City of Shawnee
Expenditures by Fund and Functional Unit Budget 2011
Convention & Stormwater Neighborhood Equipment
Parks & Pipes Cemetery Public Safety Debt Service TOTAL
Tourism Utility Revitalization Reserve
210 211 212 213 214 215 216 401 All Funds
$ 293,500 $ - $ - $ - $ - $ - $ 200,000 $ - $ 6,193,600
- - - - - 65,000 - - 761,700
- 870,500 - 2,891,375 - - - - 14,650,475
- - - - - - - - 19,038,602
- 93,009 - - - - - - 4,189,809
- - 30,000 - 1,456,300 - - 11,464,856 12,951,156
$ 293,500 $ 963,509 $ 30,000 $ 2,891,375 $ 1,456,300 $ 65,000 $ 200,000 $ 11,464,856 $ 57,785,342
Page 48
Performance Measures
The environment in which local governments operate is changing to being accountability-driven with
empirical data driving many decisions. Performance Measurement (PM) is a systematic approach to
assessing service delivery quality and effectiveness, and it is also a management tool for improving
service delivery quality and effectiveness.
In 2007, the International Association of City/County Management (ICMA) Center for Performance
Measurement formed a regional consortium in the Kansas City metropolitan area to facilitate comparisons
among jurisdictions with common geographic, political, fiscal, demographic or other characteristics.
The City of Shawnee along with the Kansas cities of Gardner, Mission, Olathe, and Overland Park, and
the Missouri cities of Gladstone, Grain Valley, Grandview, Harrisonville, Peculiar, Pleasant Hill, Raymore,
Raytown, and Riverside committed to participate.
Recognizing that there is a great deal of time and staff resources required to collect performance data,
the City elected to phase the performance measurement in over several years. As a result of this phased
approach, this budget document reflects data collected utilizing methods prescribed by the consortium
and also in the manner previously used by the City.
Key Objectives for Performance Measurement
Provide accurate and easy to understand data to share with the City Council and the
community about the quality and efficiency of services provided.
Help department managers track data in an organized and useful way.
Learn from other communities and examine best practices.
Identify areas for improvement and added efficiencies.
Bring strategies and operations together.
Additionally, data tracking done out a county level between the City of Shawnee and the cities with
populations of 30,000 or more are utilized as comparisons.
Performance measurements presented, tie into the strategic goals from the City’s 2009/2010 Work Plan
that included the four following goals:
• Economic Development
Support and promote quality development to create a sustainable community providing a
high quality of life.
• Environmental Sensitivity
Support and promote opportunities to experience and foster a more sustainable and
environmentally-sensitive community.
• Enhancing the Sense of Community
Work together as a community to build upon what has been established over the past 150 years.
We will continue to provide the highest quality of life for all citizens including public safety for all
businesses and citizens, keeping our community a beautiful place to live and providing
opportunities for our youth population.
• Living Within our Means
With revenues decreasing and expenses increasing, choices must be made with regard to what
levels of service the community supports and are willing to fund. Efficiencies in operations and
revenues must be maximized prior to proposing cuts in services. Opportunities for enhanced
revenue must be explored. Continuing to build the skills and talents of our organization for the
future cannot be compromised.
Page 49
Programs
Programs include activities with a common purpose that lead to a common outcome for
customers. During the 2009 budget process, a City-wide effort was undertaken to identify and
define the programs the City provides. Each program inventory includes the program owner,
goals, activities, customers, operational mandate, and funding source. The program
inventories provide a foundation, along with performance measurement, for making informed
resource allocation decisions. In 2009, a process of prioritizing programs was initiated and
aided in the 2010 budget process. This list was reviewed and updated for the 2011 budget
process
This list below represents the programs and services maintained in the 2010R and 2011
budget. The inventories shown in italics indicate that other departments, agencies or entities
that have a role in the program’s delivery.
City Manager’s Office
Animal Licensing Performance Measurement
Benefits Administration Prosecution
Budget, Forecast and Monitoring Public Information
Citizen Service Request System (CSR) Records Management
City Administration Recruiting/Employment
CityRide Safety/Workers Compensation
Economic Development Stormwater/Telephone/Utility Franchise Rebates
HR Administration Support of Non City Special Events
Legal Administration Support Services
Minutes Sustainability
Licensing Wellness
Information Technology
Application and GIS Support Network Support
Desktop Support Telephone System & Communication Support
IT Administration
Finance
Accounts and Reports *Employee Retirement Plans
Court Administration/Clerks Risk Management
Debt Management
*Program reduced beginning January 1, 2010
Planning
Downtown Special Events Planning Administration
Neighborhood Planning Shawnee Downtown Partnership
Neighborhood Revitalization (KNRA) Special Funds and Grants
Page 50
Programs
Development Services
Department Administration Private Development Plan Review
CIP Management Public Project Inspection
Private Project Inspection Right of Way Acquisition
Public Works
Building Codes Administration Stormwater Management Program – Flood Mitigation
*Curb and Sidewalk Maintenance and Management Stormwater Management Program – Floodplain Reg
Facility Maintenance and Management Stormwater Management Quality and Pollution Control
Fleet Maintenance and Management Street Light Maintenance and Management
Municipal Codes Enforcement *Street Maintenance and Management
Pavement Marking Maintenance and Management *Street Sweeping
Public Works Administration Traffic Data Management
Right-of-Way Maintenance and Management Traffic Signal Maintenance and Management
Sign Maintenance and Management
Snow Removal
Stormwater Management – Drainage and System Maintenance
*Programs reduced beginning in 2010 budget
Police
Administration Division Management Police Canine Operations
Animal Control Police Communications Unit
Building/Property Maintenance Police Department Administration
Citizen Complaint Investigations and Major AARs Police Records and Fiscal Management
Codes Enforcement Police Technical Services
Crime Analysis Road Patrol
Crime Resistant Community Policing School Crossing Guards
Crisis Intervention Team School Police Resource
Employee Training Special Police Investigations
Evidence and Property Control Staff Services Administration
General Assignment Criminal Investigations Support Services Administration
Investigations Administration Tactical Law Enforcement (STAR Team)
Patrol Division Administration Traffic Safety
Physical Fitness Program
Fire
Emergency Response Hazardous Materials
Fire Administration Public Education
Fire Training and EMS Continuing Education Technical Rescue
Fire Inspections Water and Ice Rescue
Fire Investigation Wellness/Physical Fitness
Firefighter Respiratory Protection
Fleet Maintenance and Management
Page 51
Parks and Recreation
Administration Farmers’ Market
Aquatic Facility Operations Parks and Recreation Facility Maintenance
Aquatics Programs Parks Maintenance
Athletic Facility Maintenance Recreation Programming
Ball Field and Shelter Rental Shawnee Town Management
Cemetery Management Shawnee Town Programming
City Wide Seasonal Decorations Special Events
Civic Centre Management
Page 52
GENERAL FUND
FUND NUMBER 101
ACTUAL BUDGET REVISED BUDGET
2009 2010 2010 2011
FUND BALANCE BEGINNING $ 14,420,021 $ 14,393,368 $ 16,115,823 $ 15,593,926
REVENUE
Taxes 30,279,060 31,199,047 29,954,449 31,100,733
Intergovernmental 26,041 - 30,000 1,200
Licenses & Permits 756,044 826,800 882,200 776,200
Service Charges 1,794,914 1,987,500 1,756,530 1,933,280
Fines 1,659,116 1,669,000 1,592,200 1,592,200
Interest Income 158,377 250,000 250,000 250,000
Sale of Property 2,762 50,000 5,000 5,000
Miscellaneous 463,252 440,700 448,900 459,200
TOTAL REVENUE 35,139,567 36,423,047 34,919,279 36,117,813
EXPENDITURES
City Council 193,043 243,300 219,400 213,100
City Manager's Office 2,166,635 2,555,192 2,472,400 2,435,900
Information Technology 1,775,363 1,802,500 1,774,900 1,751,400
Finance 1,149,440 1,178,800 1,100,100 1,099,700
Planning 655,953 709,154 679,900 696,700
Development Services 1,194,336 1,346,800 1,262,900 1,199,400
Public Works 5,538,231 6,758,000 6,442,300 7,041,600
Police 11,119,137 11,807,100 11,505,800 11,800,100
Fire 5,877,646 6,171,300 6,138,700 6,390,200
Culture and Recreation 3,773,982 3,960,100 3,844,775 3,838,700
Capital Equip Replacement - - - 200,000
TOTAL EXPENDITURES 33,443,766 36,532,246 35,441,175 36,666,800
REVENUE OVER EXPENDITURES 1,695,802 (109,199) (521,896) (548,987)
FUND BALANCE ENDING $ 16,115,823 $ 14,284,169 $ 15,593,926 $ 15,044,939
Fund Balance % of Revenue 46% 39% 45% 42%
Page 53
General Fund
Revenue Detail
Acct. ACTUAL BUDGET REVISED BUDGET
No. Classification 2009 2010 2010 2011
TAXES
43011 Property $ 11,107,401 $ 10,454,000 $ 10,654,001 $ 10,019,600
43012 Motor Vehicle 1,089,525 1,161,300 1,089,500 1,089,500
43016 M&E Slider 27,612 30,000 - -
43031 Back Taxes 124,209 58,000 166,600 159,800
43041 Sales - County 4,949,390 5,175,000 4,701,900 4,701,900
43042 Sales - City Option 7,940,923 8,182,400 7,782,100 7,782,100
43043 Sales/Use Tax - County 607,919 699,300 455,900 455,900
43044 Sales/Use Tax - City 977,830 1,135,000 899,600 899,600
43051 Sales - County Public Safety 989,880 1,035,000 940,400 940,400
43050 Sales/Use - County Public Safety 123,309 140,000 113,400 113,400
43081 Liquor Control 257,887 241,200 241,200 242,400
43091 Franchise KCP&L 529,983 845,257 845,257 1,472,082
43092 Franchise Westar Energy 393,229 462,593 462,593 735,110
43093 Franchise Kansas Gas 96,462 516,828 516,828 1,362,259
43094 Franchise Telephone 186,234 206,000 188,100 206,000
43095 Franchise AOL/Time Warner 439,893 432,700 444,300 444,300
43096 Franchise Atmos Energy 1,321 12,369 12,370 35,982
43098 Franchise Everest 436,053 412,100 440,400 440,400
Total Taxes 30,279,060 31,199,047 29,954,449 31,100,733
INTERGOVERNMENTAL
43150 Grants 26,041 - 30,000 1,200
Total Intergovernmental 26,041 - 30,000 1,200
LICENSES AND PERMITS
43211 Occupation Licenses 363,433 407,400 407,400 407,400
43221 Building Permits 300,233 303,000 275,000 275,000
43231 Burning Permits 3,951 5,400 5,400 5,400
43241 Dog Licenses 15,306 15,700 15,700 15,700
43242 Cat Licenses 1,828 1,800 1,800 1,800
43244 Pet Permits 1,805 1,900 1,900 1,900
43250 Land Development Fees 9,906 - 115,000 9,000
43261 Other Permits 59,582 91,600 60,000 60,000
Total Licenses and Permits 756,044 826,800 882,200 776,200
SERVICE CHARGES
43310 Pool Daily Admissions 214,568 266,600 220,000 222,200
43311 Pool Season Memberships 277,457 300,000 275,000 277,750
43312 Pool Concessions 79,084 103,000 80,000 80,800
43313 Pool Merchandise 66 500
43323 Storm Water Detention 15,017 15,500 15,500 15,500
43324 CP Administration Fee 32,918 142,500 - 142,500
43325 Street Light Dev. Fees - 600 600 600
43326 Economic Dev. Fees 65,229 82,400 65,000 65,000
43331 Inspection Fees 30,124 35,200 15,000 15,000
43341 Maps, Copying & Misc. 23,701 20,200 17,000 17,000
43351 Miscellaneous Fees 410,299 386,300 414,400 443,400
Page 54
General Fund
Revenue Detail
Acct. ACTUAL BUDGET REVISED BUDGET
No. Classification 2009 2010 2010 2011
43362 Donations 3,033 10,200 10,200 10,200
43371 Shawnee Town Rental 71,088 77,300 71,800 71,800
43372 Civic Centre Rental 102,006 123,600 103,000 103,000
43373 Sports Field Rental 73,468 72,100 74,200 74,200
43381 Aquatics Programs 111,469 80,400 100,000 100,000
43382 Sports Programs 69,843 80,400 71,200 71,200
43383 Fitness Programs 66,014 70,100 67,300 67,300
43384 Dance Programs 10,596 10,800 10,800 10,800
43385 Arts & Crafts Programs 11,947 10,800 12,200 12,200
43386 Personal Enrichment Programs 32,037 22,600 32,600 32,600
43389 Special Events Programs 76,092 67,000 77,600 77,600
43395 Shawnee Town Historical Programs 8,754 2,300 10,000 10,000
43396 Shawnee Town Tours 6,321 3,100 6,500 6,500
43397 Farmer's Market 2,315 1,400 4,630 4,630
43398 Shawnee Town Mdse. Sales 1,468 3,100 1,500 1,500
Total Service Charges 1,794,914 1,987,500 1,756,530 1,933,280
FINES
43411 Court 1,379,702 1,370,200 1,310,000 1,310,000
43413 Court Costs 279,414 298,800 282,200 282,200
Total Fines 1,659,116 1,669,000 1,592,200 1,592,200
USE OF MONEY & PROPERTY
43511 Interest 158,377 250,000 250,000 250,000
43521 Sale of Property 2,762 50,000 5,000 5,000
Total Use of Money and Property 161,139 300,000 255,000 255,000
MISCELLANEOUS
43614 Reimbursed Expenses 56,029 31,500 60,000 60,000
43615 Reimbursed Exp. - Mowing 21,877 9,300 25,000 25,000
43621 Transfer from Other Funds 107,156 145,300 109,300 119,600
43630 Cancel PY Encumbrance 9,763 - - -
43631 Miscellaneous 268,426 254,600 254,600 254,600
Total Miscellaneous 463,252 440,700 448,900 459,200
Total Revenue $ 35,139,567 $ 36,423,047 $ 34,919,279 $ 36,117,813
Page 55
City of Shawnee
General Fund Expenditures by Character and Object
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 17,287,606 $ 16,746,692 $ 16,717,000 $ 16,847,200
51120 FICA 1,362,375 1,390,850 1,378,000 1,387,800
51130 KPERS 527,616 592,535 598,800 642,900
51132 Supplemental Retirement 764,576 634,115 727,000 728,900
51135 KP&F 1,352,916 1,409,460 1,356,600 1,544,500
51140 Overtime 1,107,712 1,435,100 1,295,400 1,291,300
51150 Volunteer Pay 15,841 - - -
51161 Employee Life Insurance 24,173 26,085 29,900 28,400
51162 Workman's Compensation Insurance 388,159 380,975 337,600 350,500
51163 Employee Health Insurance 2,020,610 2,354,000 2,286,400 2,467,900
51164 Employee Dental Insurance 86,906 98,340 93,400 98,100
51165 Unemployment Insurance 21,887 20,540 27,575 28,000
Total Personal Services 24,960,377 25,088,692 24,847,675 25,415,500
CONTRACTUAL SERVICES
52110 Postage 55,483 59,900 56,700 57,500
52120 Telecommunications 347,000 407,664 369,600 373,300
52130 Transportation/Reception 99,283 191,850 143,600 143,400
52140 Education 155,118 213,200 202,600 207,700
52142 Educational Programming 43,045 15,000 18,000 18,000
52143 Grants 1,200 - 1,200 1,200
52160 Car Allowance 68,122 60,400 60,600 60,600
52230 Prisoner Care 88,109 122,000 90,000 90,000
52310 Printing 62,153 83,800 62,100 59,900
52330 Legal & Classified Advertising 29,398 52,800 46,100 46,000
52340 Photography 5,342 8,700 6,100 6,100
52410 Building & Content Insurance 50,852 54,200 42,100 44,100
52411 General Liability Insurance 41,324 41,100 29,200 30,600
52420 Public Safety Insurance 44,638 47,000 33,200 34,900
52450 Motor Vehicle Insurance 49,045 62,700 52,100 53,900
52451 Inland Marine Insurance 12,577 12,400 10,100 10,500
52475 Public Official Bonds 28,692 53,500 34,300 32,200
52510 Utilities 562,121 703,200 684,900 680,600
52512 Traffic Signals & Streetlights 975,151 1,085,900 969,200 955,200
52516 Park Lights 3,885 5,400 4,700 4,700
52520 Buildings - Operations & Maint. 574,966 657,900 636,400 601,700
52531 Repair Motor Vehicles Lic. 451,423 483,100 442,700 433,700
52532 Repair Operations Equipment 172,011 244,500 223,000 206,200
52533 Repair Communications Equipment 27,895 34,800 26,700 26,200
52534 Repair Office Furn. & Equip. 61,142 99,300 79,900 82,800
52540 Land Improvement Maint. 462,115 626,300 621,300 635,300
52630 Rent-Machinery & Equipment 40,780 46,800 45,800 43,500
52631 Rent Identi Kit Equipment 136 500 500 500
52720 Dues & Subscriptions 90,598 112,740 104,700 105,400
52780 Clothing Allowance 29,940 23,800 31,800 33,100
52790 Other Contractual Service 280,078 293,800 302,700 302,700
52810 Sales Tax 5,797 8,400 8,400 8,400
52820 Elections - 52,000 65,500 -
52851 Professional Services 1,645,234 1,834,700 1,712,800 1,648,200
52852 Professional Services-Human Svc 88,892 92,500 94,300 92,200
52853 Information Purchases 826 2,000 2,000 2,000
52854 Professional Services Technology - - 128,000 143,000
Total Contractual Services 6,654,372 7,893,854 7,442,900 7,275,300
Page 56
City of Shawnee
General Fund Expenditures by Character and Object
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 135,810 170,700 135,800 134,600
53410 Expendable Tools 14,975 34,500 27,700 25,700
53530 Gasoline, Diesel & Oil 312,576 579,600 456,500 424,400
53590 Books & Films 10,146 20,000 15,300 14,300
53600 Police Operating Supplies 20,465 29,300 23,600 24,100
53610 Uniforms & Wear Appl. 164,339 211,100 187,400 188,800
53620 Paint Supplies - 500 500 500
53630 Concession Supplies/Sales Merch 40,759 71,000 66,500 67,000
53660 Parks & Recreation Equipment 28,996 31,900 31,400 31,900
53760 Guns & Ammunition 51,916 60,000 55,000 55,000
53780 Asphalt & Road Oil 17,233 100,000 75,000 84,500
53810 Ice Control Materials 201,205 326,300 343,300 343,000
53830 Signs & Pavement Material 28,750 77,000 66,000 71,000
53840 Signal & Light Material 58,506 97,000 88,000 88,000
53860 Sand Gravel Rock 5,783 16,000 8,000 3,500
53870 Other Operating Supplies 58,665 73,700 72,700 72,500
53871 Crime Prevention 170 5,000 - -
53872 Engineering Supplies 388 2,000 1,900 4,200
53875 Technology 131,676 342,600 165,300 170,900
Total Commodities 1,282,359 2,248,200 1,819,900 1,803,900
CAPITAL OUTLAY
54300 Land Improvements 261,478 350,000 380,000 350,000
54410 Motor Vehicles Lic. - 27,000 - -
54420 Operations Equipment 16,908 2,000 5,400 -
54430 Communications Equipment 23,071 25,000 25,000 25,000
54440 Office Furniture & Equip 111,687 124,000 135,500 110,000
Total Capital Outlay 413,143 528,000 545,900 485,000
TRANSFERS
58000 Transfers to Other Funds 114,417 750,000 754,800 1,653,600
Total Transfers 114,417 750,000 754,800 1,653,600
REFUNDS
59000 Refunds 19,098 23,500 30,000 33,500
Total Refunds 19,098 23,500 30,000 33,500
TOTAL $ 33,443,766 $ 36,532,246 $ 35,441,175 $ 36,666,800
Expenditure by Category
PERSONAL SERVICES $ 24,960,377 $ 25,088,692 $ 24,847,675 $ 25,415,500
CONTRACTUAL SERVICES 6,654,372 7,893,854 7,442,900 7,275,300
COMMODITIES 1,282,359 2,248,200 1,819,900 1,803,900
CAPITAL OUTLAY 413,143 528,000 545,900 485,000
TRANSFERS 114,417 750,000 754,800 1,653,600
REFUNDS 19,098 23,500 30,000 33,500
Total Expenditures $ 33,443,766 $ 36,532,246 $ 35,441,175 $ 36,666,800
Page 57
City of Shawnee
General Fund Expenditures by Department
ACTUAL BUDGET REVISED BUDGET
2009 2010 2010 2011
City Council $193,043 $243,300 $219,400 $213,100
City Manager's Office
City Manager 298,585 316,092 287,600 266,500
Legal 439,851 514,100 488,700 523,600
City Clerk 510,411 640,700 615,200 554,600
Human Resources 336,643 397,500 378,600 391,000
General Overhead 286,581 360,000 367,500 373,400
Economic Development 294,565 326,800 326,800 326,800
Total Administration 2,166,635 2,555,192 2,464,400 2,435,900
Information Technology 1,775,363 1,802,500 1,774,900 1,751,400
Finance
Finance 604,185 652,300 592,800 575,100
Municipal Court 545,255 526,500 515,300 524,600
Total Finance 1,149,440 1,178,800 1,108,100 1,099,700
Planning 655,953 709,154 679,900 696,700
Development Services
Administration 284,509 342,100 306,600 1,199,400
Capital Improvements 500,282 544,200 503,600 -
Private Services 409,545 460,500 452,700 -
Total Development Services 1,194,336 1,346,800 1,262,900 1,199,400
Public Works
Administration 340,477 354,400 347,100 346,000
Street Maintenance 2,169,307 2,731,700 2,795,400 3,406,700
Traffic 1,805,278 2,065,100 1,996,200 2,048,500
Codes Administration 793,615 906,800 853,600 790,400
Stormwater 429,555 700,000 450,000 450,000
Total Public Works 5,538,231 6,758,000 6,442,300 7,041,600
Police
Administration 925,520 986,500 856,300 716,200
Patrol 6,639,040 6,706,200 6,609,300 6,737,900
Investigations 1,286,078 1,408,200 2,344,200 4,346,000
Staff Services 2,268,499 2,706,200 1,696,000 -
Total Police 11,119,137 11,807,100 11,505,800 11,800,100
Fire
Administration 407,420 431,600 468,700 478,400
Operations 5,225,955 5,474,900 5,506,300 5,745,300
Prevention & Investigation 244,271 264,800 163,700 166,500
Total Fire 5,877,646 6,171,300 6,138,700 6,390,200
Culture & Recreation
Administration 324,426 350,300 318,400 320,000
Parks Maintenance 1,378,129 1,334,300 1,350,500 1,358,600
Aquatics 928,833 1,039,700 983,900 981,500
Civic Centre 419,218 468,300 481,300 463,000
Recreation Programs 226,322 246,600 246,300 247,000
Shawnee Town 497,054 520,900 464,375 468,600
Total Culture & Recreation 3,773,982 3,960,100 3,844,775 3,838,700
Capital Equipment Replacement - - - 200,000
Total Expenditures 33,443,766 36,532,246 35,441,175 36,666,800
Page 58
Departm
D C
ment: City Council
Division: City Cou
D uncil 101.110
The ncil M u nd
T City Coun and the Mayor make up the Governing Body of Shawnee an are respon king policy
nsible for mak
decisions for the commu
d sly
unity, while simultaneous encourag ing constitue ents to beco d
ome involved in their
community an local gover
c nd by s
rnment. Councilmembers are elected b wards and the Mayor is elected at-la arge. Two
councilmembe represent each of the four wards wit
c ers t f cials serve fou
thin the City. Elected offic ur-year terms.
ditures by T
Expend Type
odities
Commo
%
4%
Personal
P
Services
S
46%
Contractual
Services
50%
Positions
P s
Actual 2009
A Budget 20
010 Bud
dget 2011 2011 +/-
Position
ELECTED
E Full-Time Part-Time easonal
Se Time
Full-T Part-Tim
me Seasonal Full-Time Part-Time
P asonal
Sea Change
Mayor - 1 - - 1 - - 1 - -
Council - 8 - - 8 - - 8 - -
Total Elected - 9 - - 9 - - 9 - -
Boards and Comm
B missions
The b
T City has a variety of boards and co hat
ommissions th act as ad s Council. The members
dvisory boards to the City C
of e b w overning Body
o each of these bodies are appointed by the Mayor with the cons ent of the Go y.
Bicycle Advi
B isory Comm mittee: This committee meets four tim
m ar.
mes per yea The Comm sts
mittee consis of five
members, all of whom ar active bicy
m re yclists, with at least four Shawnee reesidents. Members serve two-year
staggered term This com
s ms. mmittee monit
tors the comm cle tatus, and ma
munity's bicyc friendly st akes recommendations
o a on
to the Parks and Recreatio Advisory Board.
Board of Zon
B ning Appeals: Meetings are the third Thursday o the month and only he when an appeal is
s of h eld
scheduled. Th body cons
s his n w
sists of seven members who hear appeeals concerniing the zoning ordinance. Members
serve three-ye staggered terms.
s ear d
Page 59
City Council Committees: Standing committees consist of four Council Members. The Finance and
Administration Committee and the Public Works and Safety Committee meet once a month. Each committee has
one councilmember from each of the four wards. The Mayor annually appoints the chairperson and deputy
chairperson of the standing committees. Two committee members constitute a quorum to conduct business.
Committees meet to discuss certain issues prior to Council consideration. Committee meetings are less formal
than City Council meetings to allow for more discussion. Standing committees do not take final action on topics,
but rather forward their recommendations to the City Council as a whole for formal action.
Civil Service Commission: Meetings are held when needed. This body consists of five members who serve
three-year staggered terms. The commission's charge is to hear disciplinary appeals from police officers and to
advise and assist in policy development, education and community outreach and communications related to racial
profiling as required by the Kansas Statutes.
Code Board of Appeals: Meetings are held when needed. The board consists of five members who hear
appeals concerning the City's building codes. This board also serves as the Fair Housing Committee and hears
complaints related to discriminating housing practices.
Downtown Partnership: Meetings are held when needed. The Partnership consists of 17 regular voting
members who act in an advisory capacity to the Mayor and City Council in promoting, aiding, and encouraging the
enhancement of Shawnee's Downtown.
Parks and Recreation Advisory Board: Meetings are held the first Thursday of the month. This board consists
of nine members who serve three year staggered terms recommended for appointment by the ward
Councilmember. Members advise the Mayor and City Council in planning, maintenance, and operation of all
recreation areas and facilities.
Planning Commission: Meetings are held the first and third Mondays of the month. This commission consists of
11 members who hear requests for zoning changes and approve development plans for new business sites and
subdivisions, making sure that plans comply with City ordinances and the Comprehensive Plan. Members serve
three-year staggered terms.
Page 60
Department: City Council
Division: City Council 101.110
ACTUAL BUDGET REVISED BUDGET
ACCT # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 94,628 $ 93,200 $ 88,400 $ 83,700
51120 FICA 7,177 7,150 6,800 6,400
51130 KPERS 7,331 5,000 6,900 7,000
51162 Workman's Compensation Insurance 247 250 200 200
51163 Employee Health Insurance 829 - - -
51164 Employee Dental Insurance 81 - - -
51165 Unemployment Insurance 120 - 100 100
Total Personal Services 110,413 105,600 102,400 97,400
CONTRACTUAL SERVICES
52120 Telecommunications 454 600 500 500
52130 Transportation/Reception 15,115 39,100 35,200 33,700
52140 Education 2,285 12,000 11,000 12,000
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 12,033 20,500 12,300 10,300
52533 Repair Communications Equipment 30 100 100 100
52720 Dues & Subscriptions 39,296 48,000 41,500 42,700
52851 Professional Services 150 2,000 2,000 2,000
Total Contractual Services 74,970 127,700 108,000 106,700
COMMODITIES
53110 Office Supplies 7,660 10,000 9,000 9,000
Total Commodities 7,660 10,000 9,000 9,000
TOTAL $ 193,043 $ 243,300 $ 219,400 $ 213,100
The City Council budget for 2011 includes $13,327 in funding for the CityLine newsletter which is
distributed to residents three times a year. Dues for the League of Kansas Municipalities are
budgeted at $25,729 as well as dues for memberships in the Mid America Regional Council (MARC)
$9,867 and the National League of Cities $4,635.
Page 61
Departm
D C s e
ment: City Manager’s Office
Division: All Divisions 101.120
D
The City Man
T e
nager’s Office includes the following divisions: Cit Manager, L
e ty an s
Legal, Huma Resources, General
Overhead and Economic Development.
O d D
ures by Div
Expenditu vision
sion
Divis Budge
et
M
City Manager $266,5000
Legal $523,6000
C
City Clerk $554,6000
an
Huma Resources $391,0000
ral
Gener Overhead $373,4000
Econo pment
omic Develop $326,8000
Total 00
$2,435,90
ditures by T
Expend Type
Transf
fers Refund s
2% 2%
C
Commodities
2%
rsonal
Per
rvices
Ser
43%
4
Contractual
Services
51%
Departme Highlights
D ent
tated Citizen Solid Waste Committee
Facilit C
ted
Assist IT with im n
mplementation of City webssite
Launc ok
ched Faceboo and Twitte er
Launc ee ter
ched Shawne E-Newslett in October r
Issued 19 Press Releases
shed 75 E-Su
Publis ces
ubscribe Notic (ListServ))
gned 7 CityLin
Desig nes/Park Brocchures and 4 Downtown N ewsletters fo r distribution
Coord s D
dinated Mayor’s Christmas Tree Fund Drive
ed S
Drafte Graphics Standard Man nual for Good Starts Here
c V
485 cases set for Video Arraignnment
2
3,082 cases set for plea
Page 62
m
401 motion hearinggs
700 cases set for trial
c
14,63 total cases filed
33
ted
Assist 24,500 cu t
ustomers at counter or on the phone
ned ed l
Scann and poste 85 council documents on web o
ed
Logge more than 46 contracts
Proceessed 485 Senior Citizen Telephone Re
T ebates
2 ss
Issued more than 2,800 busines and regula d
atory licenses and collected more than $ evenue
$363,000 in re
an s d
Licensed more tha 2,700 dogs and cats and collected m ore than $17,134 in revenue
Launc ee The
ched Employe Intranet “T Insider”
Coorddinated 20 We ses
ellness Class
Coorddinated 41 Tra es
aining Classe
Conducted 25 Emp ployee Benefit Meetings
Proce e a
essed 1,050 employment applications
tated 11 IMPA
Facilit ACT meetings s
Manaaged 32 Work kers Compens sation Claims
Coord gram to provid education, policy guida
dinated a prog de ance and direc oyees related to the
ction to emplo d
H1N1
Comp pleted a Comp prehensive Benefits Study
y
Performa
P sures
ance Meas
Strategic Goa Living wit
S al: ns
thin our mean
Efficiencies in operations and revenues must be maximized. T
E n m ves to provide a positive s
The City striv e safe work
environment for employees believing th the qualit of a workpllace impacts productivity a efficienci in City
e f s, hat ty and ies
operations. Some indicato of these that have be
o S ors ed
een measure and comp le
parisons that are availabl include
turnover, perc e
centage of employee rev views comple eted on time, and dollars spent on w
, s workers comp pensation.
Although turn
A rs
nover number are below the ICMA median, there has been s
w m e number to
some fluctuation in this n
warrant additional monitoring and attent
w e e nts
tion. On-time performance assessmen were well below compa arables for
other cities. The City Mana
o T ager has aga placed add
ain ditional emph asis on comp mance review on time
pleting perform ws
o
to promote em mployee satissfaction. Workkers compens han an
sation claims were less th the media of all jurisd dictions, a
reflection of our strong safe program.
r ety
Page 63
Workers Compen per 100 FTEs
nsation Claimes p
12.0
10.0
8.0
6.0
4.0
2.0
0.0
2008 2009 2010E
wnee
Shaw er for Performance Management Medi an
ICMA Cente
Programs
P s
Animal Licennsing e
Performance Measureme ent
ministration
Benefits Adm Prosecutionn
Budget, Fore nitoring
ecast and Mon Public Inform
mation
ice
Citizen Servi Request System (CSR)
S ) Records Ma anagement
City Administration Employment
Recruiting/E
CityRide Safety/Work sation
kers Compens
Economic De evelopment en e
Senior Citize Telephone Rebates
Employee Re elations Non cial
Support of N City Spec Events
HR Administ tration Support Ser rvices
Legal Administration Sustainabilitty
Minutes Wellness
Licensing
Note: Program shown in it
N ms ne
talics are don in partnership with other departments or outside a
r s agencies.
Page 64
Department: City Manager's Office
Division: All Divisions 101.120
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 812,472 $ 871,592 $ 811,300 $ 797,500
51120 FICA 58,448 67,075 61,500 61,100
51130 KPERS 51,762 68,075 62,400 66,700
51132 Supplemental Retirement 36,432 31,675 35,100 35,100
51140 Overtime 3,987 5,000 500 -
51161 Employee Life Insurance 923 1,025 1,100 1,100
51162 Workman's Compensation Insurance 1,791 1,850 1,800 1,800
51163 Employee Health Insurance 70,970 88,500 81,600 86,500
51164 Employee Dental Insurance 3,325 5,150 4,400 4,500
51165 Unemployment Insurance 985 1,050 1,300 1,300
Total Personal Services 1,041,095 1,140,992 1,061,000 1,055,600
CONTRACTUAL SERVICES
52110 Postage 39,044 44,000 41,000 41,800
52120 Telecommunications 2,348 3,500 2,600 2,600
52130 Transportation/Reception 9,040 23,300 17,400 17,200
52140 Education 12,714 18,800 13,500 15,000
52160 Car Allowance 12,254 11,800 11,800 11,800
52310 Printing 7,108 8,300 8,100 8,300
52330 Legal & Classified Advertising 21,843 40,000 35,000 35,000
52410 Building & Content Insurance 2,967 3,100 2,400 2,500
52411 General Liability Insurance 13,081 13,700 9,700 10,200
52475 Public Official Bonds 27,912 53,000 33,800 31,800
52510 Utilities 38,818 64,100 41,000 43,100
52520 Buildings - Operation & Maintenance 90,688 95,100 95,100 95,100
52533 Repair Communications Equip. - 200 200 200
52534 Repair Office Furn. & Equip. 14,592 28,100 20,000 20,000
52630 Rent Equipment 860 1,400 900 900
52720 Dues & Subscriptions 21,370 27,100 26,000 26,300
52790 Other Contractual Service 278,750 286,800 286,800 286,800
52810 Sales Tax 8 200 200 200
52820 Elections - 52,000 65,500 -
52851 Professional Services 462,848 518,600 541,700 570,300
52854 Professional Services Technology - - 31,800 31,800
Total Contractual Services 1,056,244 1,293,100 1,284,500 1,250,900
COMMODITIES
53110 Office Supplies 17,286 31,500 20,500 20,500
53590 Books & Film 1,557 4,200 2,900 2,900
53610 Uniforms & Wear Apparel 362 8,100 1,500 500
53870 Other Operating Supplies 14,710 21,500 21,500 21,500
53875 Technology 1,867 32,300 500 500
Total Commodities 35,782 97,600 46,900 45,900
Page 65
Department: City Manager's Office
Division: All Divisions 101.120
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
TRANSFERS
58000 Transfer to Capital Projects 14,417 - 50,000 50,000
Total Transfers 14,417 - 50,000 50,000
REFUNDS
59000 Refunds 19,098 23,500 30,000 33,500
Total Refunds 19,098 23,500 30,000 33,500
TOTAL $ 2,166,635 $ 2,555,192 $ 2,472,400 $ 2,435,900
Page 66
Departm
D C s e
ment: City Manager’s Office
Division: City Man
D 1.120.010
nager 101
The
T City Manager is the chief administr nd he delivery of
rative officer of the City an ensures th efficient and effective d
all es ablished by th City Counc
a City service to citizens at levels esta he cil.
ditures by T
Expend Type
Contractual
Com
mmodities
ervices
Se
1%
8%
sonal
Pers
vices
Serv
1%
91
Staffing
S
A
Actual 2009 010
Budget 20 udget 2011
Bu +
2011 +/-
Full- on
Positio
Full-Time Part-Time easonal
Se Time
Full-T Part-Tim
me Seasonal art-Time
Pa Seasonal Chang ge
Time
City
C Manager 1 - - 1 - - 1 - -
Executive
E
Assistant
A 1 - - 1 - - - - - -
Assistant to the
A
City
C Manager 1 - - - - - - - - -
ntern
In - - - - - 1 1 - - -.25
Total 3 - - 2 - 1 2 - - -.25
Page 67
Department: City Manager's Office
Division: City Manager 101.120.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 223,578 $ 223,692 $ 206,700 $ 187,800
51120 FICA 14,195 17,275 15,900 14,400
51130 KPERS 14,599 17,500 16,100 15,700
51132 Supplemental Retirement 10,049 8,150 9,700 9,700
51140 Overtime 2,093 2,000 500 -
51161 Employee Life Insurance 180 200 200 200
51162 Workman's Compensation Insurance 524 525 500 500
51163 Employee Health Insurance 13,380 17,100 11,800 12,500
51164 Employee Dental Insurance 278 1,675 700 700
51165 Unemployment Insurance 278 275 300 300
Total Personal Services 279,154 288,392 262,400 241,800
CONTRACTUAL SERVICES
52120 Telecommunications 454 900 500 500
52130 Transportation/Reception 4,876 9,200 8,300 7,800
52140 Education 2,269 3,200 3,200 3,200
52160 Car Allowance 8,515 8,200 8,200 8,200
52533 Repair Communications Equip. - 100 100 100
52720 Dues & Subscriptions 1,643 3,200 3,000 3,000
Total Contractual Services 17,758 24,800 23,300 22,800
COMMODITIES
53110 Office Supplies 1,673 2,800 1,800 1,800
53590 Books & Films - 100 100 100
Total Commodities 1,673 2,900 1,900 1,900
TOTAL $ 298,585 $ 316,092 $ 287,600 $ 266,500
The City Manager and staff will continue in 2011 to be involved in the National League of Cities
(NLC); League of Kansas Municipalities, International City Management Association (ICMA); Kansas
Association of City Managers and the Kansas City Area Development Council (KCADC) annual
conferences. Training for NLC is budgeted at $3,795 and membership in KACM.
Page 68
Departm
D C s e
ment: City Manager’s Office
Division: Legal 10
D 0
01.120.020
The
T Legal Div es
vision include the City At
ttorney and th City Prose
he ecutor. The City Attorney provides leg advice
y gal
and y C
a advocacy to the City Council, City Manager, and department and the Cit Prosecutor upholds the laws and
d ts ty r e
ordinances of the City throu prosecution in Municip Court.
o f ugh pal
ditures by T
Expend Type
mmodities
Com
1%
Personal
ervices
Se
37%
3
Contractual
Services
62%
Staffing
S
Actual 2009 10
Budget 201 get
Budg 2011 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea Full-Time Part-Time
e Seasonal Full-Time Part-Time onal
Seaso Change
City
C Attorney - 1 - - 1 - - 1 - -
S
Senior Prosecutor - 1 - - 1 - - 1 - -
P
Prosecutor - 1 - - 1 - - 1 - -
Legal Assistant
L - 1 - - 1 - 1 - - -
Total - 4 - - 4 - 1 3 - .25
Page 69
Department: City Manager's Office
Division: Legal 101.120.020
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 119,834 $ 145,100 $ 116,200 $ 144,600
51120 FICA 8,723 11,100 8,900 11,100
51130 KPERS 6,130 11,300 9,000 12,100
51132 Supplemental Retirement 5,171 5,250 5,000 5,000
51161 Employee Life Insurance 61 50 100 100
51162 Workman's Compensation Insurance 245 250 300 300
51163 Employee Health Insurance 10,544 12,000 19,800 21,000
51164 Employee Dental Insurance 646 775 1,000 1,000
51165 Unemployment Insurance 142 175 200 200
Total Personal Services 151,496 186,000 160,500 195,400
CONTRACTUAL SERVICES
52120 Telecommunications 904 1,200 1,000 1,000
52130 Transportation/Reception 1,385 3,300 3,000 3,000
52140 Education 368 3,800 3,400 3,400
52720 Dues & Subscriptions 11,436 12,300 13,500 13,500
52851 Professional Services 271,137 305,000 305,000 305,000
Total Contractual Services 285,230 325,600 325,900 325,900
COMMODITIES
53110 Office Supplies 1,442 2,000 1,800 1,800
53590 Books & Films 352 500 500 500
53875 Technology 1,331 - - -
Total Commodities 3,124 2,500 2,300 2,300
TOTAL $ 439,851 $ 514,100 $ 488,700 $ 523,600
The City Attorney and other legal fees are budgeted in the Legal Division at $305,000 in 2011.
Access to on-legal research allows the Prosecutors help in handling court cases and is budgeted at
$10,000. Memberships and dues for the Kansas Bar Association, Johnson County Bar, the Kansas
Supreme Court, International Association of Chief of Police, the Law Library, the Kansas Continuing
Legal Education Commission, the Kansas Attorney’s Association and the International Municipal
Lawyer’s Association are budgeted at $3,520.
Page 70
Departm
D C s e
ment: City Manager’s Office
Division: City Cler 101.120.030
D rk
The City Cle
T erk’s Office maintains of ecords, issue animal, b
fficial City re es d
business and regulatory licenses,
coordinates with County election offic on all ele
c w ce ections, and provides su ces activities including
upport servic
switchboard, mailing servic
s m ces, central ca concentra
ash egistration and general cus
ation, voter re ce.
stomer servic
ditures by T
Expend Type
mmodities
Com
1%
Contractuaal
Services
26%
Personnal
ces
Servic
%
73%
Staffing
S
ctual 2009
Ac Budget 201 0 get
Budg 2011 2011+/-
Position
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time Seasonal Full-Time rt-Time
Par onal
Seaso Change
Assistant City
A
Manager
M 1 - - 1 - - 1 - - -
C Clerk
City 1 - - 1 - - 1 - - -
Assistant City
A
Clerk
C 2 - - 2 - - 2 - - -
Citizen
C
nformation
In
S
Specialist 1 - - 1 - - 1 - - -
Project
P
S
Specialist - 1 - - 1 - - 1 - -
Total 5 1 - 5 1 - 5 1 - -
Page 71
Department: City Manager's Office
Division: City Clerk 101.120.030
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 317,359 $ 337,500 $ 328,300 $ 301,000
51120 FICA 24,268 26,000 24,500 23,000
51130 KPERS 21,296 26,400 24,900 25,200
51132 Supplemental Retirement 14,406 12,275 13,900 13,900
51140 Overtime 1,894 2,500 - -
51161 Employee Life Insurance 527 600 600 600
51162 Workman's Compensation Insurance 707 725 700 700
51163 Employee Health Insurance 35,295 45,900 36,500 38,700
51164 Employee Dental Insurance 1,432 1,700 1,600 1,700
51165 Unemployment Insurance 386 400 500 500
Total Personal Services 417,570 454,000 431,500 405,300
CONTRACTUAL SERVICES
52120 Telecommunications 989 1,400 1,100 1,100
52130 Transportation/Reception 1,914 6,300 5,200 4,600
52140 Education 4,803 5,500 5,500 5,500
52160 Car Allowance 3,738 3,600 3,600 3,600
52310 Printing 2,461 2,500 2,600 2,800
52330 Legal & Classified Advertising 21,195 30,000 30,000 30,000
52475 Public Official Bonds 50 400 400 400
52533 Repair Communications Equip. - 100 100 100
52534 Repair Office Furn. & Equip. 610 900 800 800
52720 Dues & Subscriptions 1,411 2,800 1,700 1,800
52820 Elections 52,000 65,500 -
52851 Professional Services 49,861 44,900 40,500 63,900
52854 Professional Services Technology - - 28,500 28,500
Total Contractual Services 87,033 150,400 185,500 143,100
COMMODITIES
53110 Office Supplies 5,517 7,000 5,400 5,400
53590 Books & Films 207 300 300 300
53875 Technology 85 29,000 500 500
Total Commodities 5,809 36,300 6,200 6,200
TOTAL $ 510,411 $ 640,700 $ 623,200 $ 554,600
The City Clerk Division is responsible for maintaining official records for the City. $30,000 is
allocated for legal publications, notice of abatements, public hearings and promoting City activities
such as Tidy Town. Recording and transcribing the minutes of City Council meetings is estimated
at $20,000. Membership dues and training for the City Clerk for the International Institute of
Municipal Clerks and the City Clerk and Municipal Finance Officers Association are budgeted at
$5,600. In addition, $38,500 is budgeted in 2011 for the City Ride program that is funded by a
partnership between the City, Johnson County Transit, and local businesses. The program
enables all residents to ride the bus for one dollar, but specifically targets senior citizens.
Page 72
Departm
D C s e
ment: City Manager’s Office
Division: Human Resource 101.120.040
D R es
The R
T Human Resource func r nctions of hu
ction has responsibility for city-wide fun uman resources including recruiting,
policies, empl
p es,
loyee activitie employee relations, maintaining all personnel re pensation, benefits and
ecords, comp
worker’s comp
w pensation.
ditures by T
Expend Type
ties
Commodit
6%
C
Contractual
Services Personal
P
39% Services
S
55%
Staffing
S
A
Actual 2009 10
Budget 201 dget 2011
Bud 2011 +/--
Position
Full-Time Part-Time Seasonal ime
Full-Ti e
Part-Time Seasonal Full-Time art-Time
Pa sonal
Seas Change
Human
H
Resources
R
M
Manager 1 - - 1 - - 1 - - -
Human
H
Resources
R
C
Coordinator - 1 - - 1 - - 1 - -
Human
H
Resources
R
A
Assistant - 1 - - 1 - - 1 - -
Total 1 2 - 1 2 - 1 2 - -
Page 73
Department: City Manager's Office
Division: Human Resources 101.120.040
ACTUAL BUDGET REVISED BUDGET
ACCT .# CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 151,702 $ 165,300 $ 160,100 $ 164,100
51120 FICA 11,261 12,700 12,200 12,600
51130 KPERS 9,737 12,875 12,400 13,700
51132 Supplemental Retirement 6,806 6,000 6,500 6,500
51140 Overtime - 500 - -
51161 Employee Life Insurance 156 175 200 200
51162 Workman's Compensation Insurance 314 350 300 300
51163 Employee Health Insurance 11,750 13,500 13,500 14,300
51164 Employee Dental Insurance 969 1,000 1,100 1,100
51165 Unemployment Insurance 178 200 300 300
Total Personal Services 192,875 212,600 206,600 213,100
CONTRACTUAL SERVICES
52130 Transportation/Reception 561 2,000 900 1,800
52140 Education 5,274 6,300 1,400 2,900
52310 Printing - 500 200 200
52330 Legal & Classified Advertising 649 10,000 5,000 5,000
52720 Dues & Subscriptions 6,880 8,800 7,800 8,000
52851 Professional Services 112,222 116,100 126,000 130,300
52854 Professional Services Technology - - 3,300 3,300
Total Contractual Services 125,585 143,700 144,600 151,500
COMMODITIES
53110 Office Supplies 1,662 5,000 2,400 2,400
53590 Books & Films 998 3,300 2,000 2,000
53610 Uniforms & Wear Apparel 362 8,100 1,500 500
53870 Other Operating Supplies 14,710 21,500 21,500 21,500
53875 Technology 451 3,300 - -
Total Commodities 18,183 41,200 27,400 26,400
TOTAL $ 336,643 $ 397,500 $ 378,600 $ 391,000
The Human Resources Division budget includes funds for administration of the City’s employee
benefit program. Professional services include $6,000 for administration of the City’s flexible
spending account benefit, $8,000 for Employee Assistance Program (EAP) services, $61,471 for
actuarial, legal and investment services for the City’s Retirement Program, and $26,250 for a
benefit consultant to help insure the most cost effective and beneficial health and dental
insurance plans for City employees. In addition, costs for the City’s annual benefit fair, Safety
Program and wellness program area allocated in the Human Resource Division budget.
Page 74
Departm
D C s e
ment: City Manager’s Office
Division: General Overhead 101.120
D 0.050
This budget re
T ead h entified for
eflects overhe costs for city hall and related facilitiies along with other costs not easily ide
proportion to other departm
p o ments.
ditures by T
Expend Type
ommodities
Co
3%
ransfers
Tr
13%
Refunds
9%
Contractual
Services
75%
Page 75
Department: City Manager's Office
Division: General Overhead 101.120.050
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
CONTRACTUAL SERVICES
52110 Postage $ 39,044 $ 44,000 $ 41,000 $ 41,800
52130 Transportation/Reception 304 2,500 - -
52310 Printing 4,647 5,300 5,300 5,300
52410 Building & Content Insurance 2,967 3,100 2,400 2,500
52411 General Liability Insurance 13,081 13,700 9,700 10,200
52475 Public Official Bonds 27,862 52,600 33,400 31,400
52510 Utilities 38,818 64,100 41,000 43,100
52520 Buildings -Operations/Maint 90,688 95,100 95,100 95,100
52534 Repair Office Furn. & Equip. 13,982 27,200 19,200 19,200
52630 Rent-Machinery & Equipment 860 1,400 900 900
52810 Sales Tax 8 200 200 200
52851 Professional Services 13,813 12,600 30,200 31,100
Total Contractual Services 246,073 321,800 278,400 280,800
COMMODITIES
53110 Office Supplies 6,993 14,700 9,100 9,100
Total Commodities 6,993 14,700 9,100 9,100
TRANSFERS
58000 Transfers to Other Funds 14,417 - 50,000 50,000
Total Transfers 14,417 - 50,000 50,000
REFUNDS
59000 Refunds 19,098 23,500 30,000 33,500
Total Refunds 19,098 23,500 30,000 33,500
TOTAL $ 286,581 $ 360,000 $ 367,500 $ 373,400
This budget allocates $41,800 for postage, which includes $4,500 for postage used to mail the
CityLine publication three times a year. City Hall utilities are budgeted at $43,050; janitorial
services at $38,147; and general building maintenance at $38,150. Insurance for City Hall and
insurance fees for all City departments are included at $31,200. In addition, $8,800 in expenses
for copy paper and supplies for City Hall copiers are included in this budget.
Page 76
Department: City Manager's Office
Division: Economic Development 101.120.060
The Shawnee Economic Development Council (SEDC) was established to promote the general
welfare of Shawnee, including but not limited to fostering and encouraging all facets of quality
economic development-industrial, commercial and residential-which will have a significant impact on
the economic growth of the community. The City has a contract with the Shawnee Economic
Development Council to provide services related to economic development. The City of Shawnee,
the Shawnee Area Chamber of Commerce and members of the business community are partners
and contribute financially to the SEDC effort.
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
CONTRACTUAL SERVICES
52790 Other Contractual Services 278,750 286,800 286,800 286,800
52851 Professional Services 15,815 40,000 40,000 40,000
Total Contractual Services 294,565 326,800 326,800 326,800
TOTAL $ 294,565 $ 326,800 $ 326,800 $ 326,800
The 2011 Shawnee Economic Development Council contract is budgeted at $286,800 and
$20,000 of this is earmarked for special projects. This budget also provides for $40,000 for
City related economic development projects.
Page 77
Departm
D nforma
ment: In echnolo
ation Te ogy
Division: Informat
D hnology 101.140
tion Tech
The Information Technolo
T s d
ogy Department provides technology service and support to all City dep partments,
assisting users in the eff
a e
fective and efficient utilization of the system; ensu nd
uring that information an system
resources are accessible and usable by maintaining system uptim and availability; and e
r e a y g me ntegrity of
ensuring the in
applications and data by maintaining str
a a m rong security and system r cedures.
recovery proc
ditures by T
Expend Type
Outlay
Capital O
odities
Commo
8%%
%
3%
C
Contractual
Services
31% ersonal
Pe
S ervices
58%
S
Staffing
2011
ual
Actu 2009 Budget 2010 11
Budget 201
Positions
P
Full- Part-
P Full- Part- Ful l- Part- +/-
Seasonal easonal
Se Seasonal
Time T
Time Time Time Tim
me Time
nformation
In
Technology
T
D
Director 1 - - 1 - - 1 - - -
Manager Network
M
& Systems 1 - - 1 - - 1 - - -
Network Admin
N 1 - - 1 - - 1 - - -
Senior Info Tech
S
A
Administrator 1 - - 1 - - 1 - - -
nfo
In Tech
Specialist
S 3 - - 3 - - 3 - - -
GIS
G Manager 1 - - 1 - - 1 - - -
GIS
G Specialist 1 - - 1 - - 1 - - -
Web
W Specialist/
A
Admin Asst 1 - - 1 - - 1 - - -
Total 10 - - 10 - - 0
10 - - -
Page 78
Departme Highlights
D ent
tained 276 PC 115 laptops, 40 server 13 LAN’s, 11 network p
Maint C’s, rs, 90 n
printers, and 9 workstation printers
Respo 06
onded to 4,30 problem/re equest tickets with an aver hours
rage resolution time of 24 h
Suppo 00
orted over 60 Lotus Notes mail & application db’s
Suppo 00 ws
orted City websites receiving over 60,00 page view per month
tained 283 lay
Maint ata ort for
yers of GIS da that suppo activities f all other ciity departmen nts
Comppleted implem ew one
mentation of ne VOIP pho system.
r all tic
Implemented Fiber Optic network to Town Ha and Aquat Center poo ol
nd
Implemented new branded City web sites an employee i ntranet webs site
Devel ation Technology Strategic Plan
loped Informa c
Implemented elect eets for all Cit staff except Police and F
tronic timeshe ty t Fire
Suppo ew car eo nd
orted implementation of ne Police in-c digital vide system an software
g rk
Implemented document imaging for City Cler application - contracts, f nd
franchises, an City prope erties
al c he
Implemented virtua servers to consolidate th number of physical serv D
vers (Net YTD reduction -110)
Launc ee ent
ched Shawne Developme Center ap pplication suppporting commmercial and pr pment
rivate develop
Moved the City weebsite(s) hosting from exter to
rnal provider t internal servers
Information Techn erforman Measu
nology Pe nce ures
Strategic Goa Living wit
S al: thin our meanns
Efficiencies in operations and revenues must be ma
E n a s aximized. Th City has b
he e
become more and more te echnology
driven in orde to more efficiently serve the public. Residents can enroll for a Parks and Re
d er R n ss
ecreation clas on-line,
pay ay nter on
p tickets, pa business licenses or en informatio about a br ght, er
roken streetlig a pot hole or any othe concern
y, s e s
they have 24 hours a day seven days a week. The greater the percentage of computers and server that are rs
operational, th more oppo
o he ters to do their day-to-day work. The In
ortunity City staff has to use the comput nformation
Technology Department wi continue to work to keep this number as high as p
T D ill p r possible.
2008 20099 2010
Actual Actuall ected
Proje
Number of LANS
o 13 3
13 13
o
Number of Users 325 0
300 300
S e
Network Server Uptime (Percent) 99.8 8
99.8 99.8
o
Number of Servers 32 0
50 36
Number of Problem Tic
o ckets Closed 4,560 4,738
8 5,149
ervices ‐ Perce
Application Se ent of Repair
Calls Resoolved Within 2 4 Hours
%
100%
%
80%
%
60%
%
40%
%
20%
%
0%
8
2008 2009
nee
Shawn er for Performance Management Mediian
ICMA Cente
Page 79
Programs
Application and GIS Support Network Support
Desktop Support Telephone System & Communication Support
I T Administration
Page 80
Department: Information Technology
Division: Information Technology 101.140
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 776,174 $ 748,800 $ 762,200 $ 762,100
51120 FICA 56,971 57,400 58,300 58,300
51130 KPERS 48,283 58,250 59,100 63,700
51132 Supplemental Retirement 33,080 27,100 31,800 31,800
51140 Overtime 201 1,600 - -
51161 Employee Life Insurance 900 950 1,100 1,200
51162 Workman's Compensation Insurance 1,620 1,650 1,600 1,700
51163 Employee Health Insurance 79,640 86,800 95,100 100,800
51164 Employee Dental Insurance 3,232 3,350 3,500 3,600
51165 Unemployment Insurance 931 900 1,200 1,200
Total Personal Services 1,001,031 986,800 1,013,900 1,024,400
CONTRACTUAL SERVICES
52120 Telecommunications 210,797 211,500 211,500 211,500
52130 Transportation/Reception 2,030 2,800 2,500 2,500
52140 Education 7,952 12,000 12,000 12,000
52160 Car Allowance 5,608 5,400 5,400 5,400
52450 Motor Vehicle Insurance 250 300 400 400
52520 Buildings - Operations/Maint. 10,885 15,000 15,000 15,000
52533 Repair Communications Equip. 471 800 800 800
52534 Repair Office Furn. & Equip. 34,821 45,400 45,400 45,400
52720 Dues & Subscriptions 121 400 300 300
52851 Professional Services 303,991 317,300 264,000 244,000
Total Contractual Services 576,926 610,900 557,300 537,300
COMMODITIES
53110 Office Supplies 11,007 10,000 9,000 9,000
53530 Gasoline/Diesel 1,421 700 600 600
53870 Other Operating Supplies 40,587 45,100 45,100 45,100
53875 Technology 9,633 - - -
Total Commodities 62,648 55,800 54,700 54,700
CAPITAL OUTLAY
54430 Communicatons Equipment 23,071 25,000 25,000 25,000
54440 Office Furn. & Eq. (>5,000) 111,687 124,000 124,000 110,000
Total Capital Outlay 134,758 149,000 149,000 135,000
TOTAL $ 1,775,363 $ 1,802,500 $ 1,774,900 $ 1,751,400
This Division is esponsible for paying software license fees for the entire city, $188,000. San
Storage System takes up $49,000 of this budget and $27,500 is allowed for equipment to support
system performance and data iintegrity. Development support from outside consultants is
needed from time to time to assist staff with GIS, Lotus Notes, M-Track and other general
applications, $56,000.
Page 81
Departm
D F e
ment: Finance
Division: All Divisions 101.150
D
The D ncludes Finan and Municipal Court.
T Finance Department in nce
ures by Div
Expenditu vision
vision
Div Budget
nance
Fin $575,100
Muunicipal Court $524,600
Total $1,099,700
ditures by T
Expend Type
Commodities
tual
Contract
%
4%
es
Service
16%
Personal
Services
80%
Departme Highlights
D ent
Proceessed 6,737 Accounts Pa s
ayable checks
oll
Issued 9,907 payro checks
Recei B
ived GFOA Budget award
Recei C
ived GFOA CAFR award
med
Assum managem ment of new Inventory Dat tabase
med
Assum managem C ct
ment of new Capital Projec Application n
med
Assum managem ment of new IRB Applicatioon
Proceessed more th 11,030 co payments for over $1. 9 million in re
han ourt s evenue
ude odes violations
Filed 16,105 court cases to inclu criminal, traffic and co
Recov han i nue
vered more th $16,000 in court reven in 2009 u sing two colle ection firms
ne kets
Implemented on-lin payments for traffic tick
Page 82
Performa
P sures
ance Meas
Strategic Goa Living wit
S al: ns
thin our mean
Efficiencies in operations and revenues must be max
E n a ximized. A co milar populatio within
omparison of cities with sim ons
the County sh ee t y apita rate.
hows Shawne operates at substantially lower per ca
ditures Per Cap
Expend pita
$2,500
$2,000
$1,500
$1,000
$500
$0
8
2008 2009
Shawnee unty Cities w/ popullation > 30,000 Med
Johnson Cou dian
Strategic Goa Economic Developmen
S al: c nt
Support and promote quality developme to create a sustainable community p
S p ent gh life.
providing a hig quality of l
The City’s overall financial health is a result of the policies and managemen of the City’s resources, including
T nt
both financial and human capital. The community’s well being is the result of years of effo to diversify revenue
b c s f ort y
sources; to provide a sta
s p d d
able tax environment; and to attract a strong and diversified economic ba ase while
providing a sa and attrac
p afe y’s maintain challlenges and su
ctive place to live. The City ability to m mmunity’s
ustain the com
quality of life is best quantified by an ex
q i r y nsistently, rate the City’s uninsured
xternal credit rating agency that has con ed
general obliga
g de
ation bonds as high-grad investment quality bon nds. In 2010, the City’s r rating was af ffirmed by
Moody’s (Aa2) reflecting a confidence th the City ca continue to meet its fina
M hat an o ancial obligattions.
2009 2010 2011
Actual Estimate Projected
N P
Number of AP Checks Proc cessed 6,737 6,807 6,877
N
Number of Payroll Checks/V Vouchers Issued 9,907 9,907 9,907
G
GFOA Certific ence in Financial Reporting
cate of Excelle g 1 1 1
G et
GFOA Distinguished Budge Award 1 1 1
C n
Cases Filed in Court 16,105 14,732 17,678
Appeals
A 6 3 5
Diversion Cases
D 605 566 623
P
Probation Casses 564 442 486
Programs
P s
unts and Repo
Accou orts ee t
*Employe Retirement Plans
on/Clerks
Court Administratio Risk Man agement
Debt Management
M
Note: Program shown in it
N ms talics are don in partnership with other departments or outside a
ne r s agencies.
duced beginni January 1, 2010
* Program red ing 1
Page 83
Department: Finance
Division: All Divisions 101.150
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010E 2011
PERSONAL SERVICES
51110 Salaries $ 684,972 $ 687,700 $ 657,300 $ 646,800
51120 FICA 50,698 53,000 51,000 49,600
51130 KPERS 44,482 53,725 51,800 54,200
51132 Supplemental Retirement 29,846 25,050 28,700 28,700
51140 Overtime 4,051 5,000 2,500 2,500
51161 Employee Life Insurance 1,119 1,900 1,400 1,400
51162 Workman's Compensation Insurance 1,795 1,825 1,400 1,400
51163 Employee Health Insurance 78,117 91,800 84,800 89,900
51164 Employee Dental Insurance 3,822 4,000 3,900 3,900
51165 Unemployment Insurance 825 800 1,000 1,000
Total Personal Services 899,727 924,800 883,800 879,400
52120 Telecommunications 2,420 3,400 2,900 2,900
52130 Transportation/Reception 9,241 15,000 6,200 5,900
52140 Education 9,367 12,600 7,900 9,900
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 1,372 1,300 1,300 1,200
52330 Legal & Classified Advertising 3,360 4,000 3,800 3,800
52475 Public Official Bonds 780 300 300 300
52533 Repair Communications Equip. 236 300 300 300
52534 Repair Office Furn. & Equip. 39 500 100 500
52720 Dues & Subscriptions 3,401 2,900 3,500 3,500
52780 Clothing Allowance 70 200 200 200
52851 Professional Services 166,309 142,100 126,500 138,500
Total Contractual Services 202,202 188,000 158,400 172,400
COMMODITIES
53110 Office Supplies 12,628 17,500 10,800 10,800
53590 Books & Films 420 2,000 600 600
53610 Uniforms 601 500 500 500
53875 Technology 33,862 46,000 46,000 36,000
Total Commodities 47,510 66,000 57,900 47,900
TOTAL $ 1,149,440 $ 1,178,800 $ 1,100,100 $ 1,099,700
Page 84
Departm
D F e
ment: Finance
Division: Finance 101.150.2
D 200
The Finance Division is re
T or al nsuring that statutory requirements
esponsible fo all financia operations of the City in
consistent with established and generally accepted accounting an auditing pro
c d a nd e
ocedures are met.
ditures by T
Expend Type
Commod
dities
5%
Contractuaal
Services
20%
Personaal
es
Service
75%
Staffing
S
ctual 2009
Ac 10
Budget 201 dget 2011
Bud 2011+/-
Position
Full-Time P
Part-Time asonal
Sea Full-Time Part-Time
e Seasonal Full-Time art-Time
Pa Seasonal Change
F
Finance Director 1 - - 1 - - 1 - - -
A
Accounting Mgr 1 - - 1 - - 1 - - -
A
Accountant II 1 - - 1 - - 1 - - -
Sr
S Accountant 1 - - 1 - - 1 - - -
Accounts
A
Payable/Payroll
P
C
Clerk 1 - - 1 - - - - - -1
Total 5 - - 5 - - 4 - - -1
Page 85
Department: Finance
Division: Finance 101.150.200
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 349,971 $ 358,000 $ 327,000 $ 308,500
51120 FICA 25,723 27,450 25,000 23,600
51130 KPERS 23,321 27,800 25,400 25,800
51132 Supplemental Retirement 15,531 12,950 14,900 14,900
51140 Overtime - 500 500 500
51161 Employee Life Insurance 456 950 600 600
51162 Workman's Compensation Insurance 812 825 700 700
51163 Employee Health Insurance 47,204 56,700 52,000 55,100
51164 Employee Dental Insurance 1,293 1,325 1,400 1,400
51165 Unemployment Insurance 423 400 500 500
Total Personal Services 464,731 486,900 448,000 431,600
CONTRACTUAL SERVICES
52120 Telecommunications 1,362 1,800 1,600 1,600
52130 Transportation/Reception 2,267 10,600 3,900 3,600
52140 Education 4,560 7,200 5,200 2,200
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 3,360 4,000 3,800 3,800
52475 Public Official Bonds 300 300 300 300
52533 Repair Communications Equip. 236 300 300 300
52720 Dues & Subscriptions 2,816 2,100 2,900 2,900
52851 Professional Services 93,464 93,200 83,900 95,900
Total Contractual Services 113,972 124,900 107,300 116,000
COMMODITIES
53110 Office Supplies 2,124 4,500 2,200 2,200
53590 Books & Films 175 1,000 300 300
53875 Technology 23,182 35,000 35,000 25,000
Total Commodities 25,482 40,500 37,500 27,500
TOTAL $ 604,185 $ 652,300 $ 592,800 $ 575,100
$25,000 is budgeted annually for the maintenance contract on the City’s financial software.
Payroll services with ADP which includes tracking seasonal pool time and attendance and
quarterly tax filing is budgeted in this division at $44,000. The annual audit which will be
performed in early 2011 for the 2010 calendar year costs the city $26,677.
Page 86
Departm
D F e
ment: Finance
Division: Municipa Court 101.150.2
D al 1 210
Municipal Cou processes ordinance vi
M urt s pares for trialls, sends notiices, collects fines, and co
iolations, prep oordinates
activities betw
a ce nt
ween the Polic Departmen and the juddicial system.
ditures by T
Expend Type
Commo
odities
Contractual %
4%
rvices
Ser
1
11%
Personal
Services
85%
Staffing
S
A
Actual 2009 Budget 20 10 dget 2011
Bud 2011 +//-
n
Position
Full-Time Part-Time easonal
Se ime
Full-Ti e
Part-Time Seasonal Full-Time art-Time
Pa sonal
Seas Change e
Judge - 1 - - 1 - - 1 - -
Municipal Court
M
M
Manager 1 - - 1 - - 1 - - -
S Court Clerk
Sr. 1 - - 1 - - 1 - - -
B
Bailiff - 1 - - - - - - - -
C
Court Security Off - - - - 1 - - 1 - -
C
Court Clerk 4 - - 4 - - 3 - - -1
Total 6 2 - 6 2 - 5 2 - -1
Page 87
Department: Finance
Division: Municipal Court 101.150.210
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 335,002 $ 329,700 $ 330,300 $ 338,300
51120 FICA 24,975 25,550 26,000 26,000
51130 KPERS 21,161 25,925 26,400 28,400
51132 Supplemental Retirement 14,315 12,100 13,800 13,800
51140 Overtime 4,051 4,500 2,000 2,000
51161 Employee Life Insurance 663 950 800 800
51162 Workman's Compensation Insurance 984 1,000 700 700
51163 Employee Health Insurance 30,914 35,100 32,800 34,800
51164 Employee Dental Insurance 2,530 2,675 2,500 2,500
51165 Unemployment Insurance 402 400 500 500
Total Personal Services 434,996 437,900 435,800 447,800
CONTRACTUAL SERVICES
52120 Telecommunications 1,058 1,600 1,300 1,300
52130 Transportation/Reception 6,973 4,400 2,300 2,300
52140 Education 4,807 5,400 2,700 7,700
52310 Printing 1,372 1,300 1,300 1,200
52475 Public Official Bonds 480 - - -
52534 Repair Office Furn. & Equip. 39 500 100 500
52720 Dues & Subscriptions 585 800 600 600
52780 Clothing Allowance 70 200 200 200
52851 Professional Services 72,845 48,900 42,600 42,600
Total Contractual Services 88,230 63,100 51,100 56,400
COMMODITIES
53110 Office Supplies 10,503 13,000 8,600 8,600
53590 Books & Films 245 1,000 300 300
53610 Uniforms 601 500 500 500
53875 Technology 10,680 11,000 11,000 11,000
Total Commodities 22,029 25,500 20,400 20,400
TOTAL $ 545,255 $ 526,500 $ 507,300 $ 524,600
A part-time public defender is budgeted at $30,000 to assist Municipal Court employees with
trials. Interpreting services are allocated at $4,700 to assist with non-English speaking citizens.
$11,000 is paid for the annual maintenance contract on the court management software.
Page 88
Departm
D P
ment: Planning
Division: Planning 101.200
D g 0
The Planning Department is responsible for providin profession planning s
T ng nal maintain, enha
services to m ance, and
develop the city’s growth in a manner to provide adequate de
d c opportunities for all land uses and
evelopment o
maintain a hig quality of life.
m gh
ditures by T
Expend Type
nsfers
mmodities Tran
Com
1% 6%
6
Contractual
Services
18%
Personaal
es
Service
75%
Departme Highlights
D ent
essed 16 plats
Proce s
Issued 283 sign pe moved 1,005 illegal signs
ermits and rem
Issued/reviewed 84 special use or special ev
4 vent permits
essed 10 rezo
Proce oning and variance applicaations
ted rs
Updat 3 chapter of the Comprehensive Plan P
essed 30 site plans
Proce
Conducted 154 me d nd
eetings with developers an 146 site ins spections
Comppleted compre rite or
ehensive rewr of zoning regulations fo legal staff review
Mana C
aged Safety Committee, res Workman’s Compensation premium
sulted in 5% reduction in W
ted ent
Updat departme fee schedu ule
Comp ng nt
pleted Plannin Departmen paths in Sh hawnee Deve elopment Center
Comp C y d
pleted I-435 Corridor Study and updated Comprehen nsive Plan
blished fourth neighborhood group in Ne
Estab d eighborhood I Improvement Program
ted on gy ce nts
Assist Informatio Technolog and Financ Departmen with creatiion of IRB dat tabase
n m
Began downtown marketing cam S
mpaign with SEDC
Page 89
Department: Planning
Division: Planning 101.200
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 399,769 $ 395,800 $ 388,900 $ 389,500
51120 FICA 29,373 30,500 30,000 30,000
51130 KPERS 25,674 30,950 30,400 32,800
51132 Supplemental Retirement 17,663 14,350 17,000 17,000
51140 Overtime 2,965 2,700 2,700 2,700
51161 Employee Life Insurance 540 950 700 700
51162 Workman's Compensation Insurance 892 925 800 900
51163 Employee Health Insurance 39,753 44,600 45,600 48,300
51164 Employee Dental Insurance 1,939 2,050 2,100 2,200
51165 Unemployment Insurance 483 475 600 600
Total Personal Services 519,052 523,300 518,800 524,700
CONTRACTUAL SERVICES
52120 Telecommunications 454 564 600 600
52130 Transportation/Reception 2,042 4,250 3,700 3,800
52140 Education 2,627 6,000 6,000 5,000
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing - 300 300 300
52330 Legal & Classified Advertising - 300 300 200
52450 Motor Vehicle Insurance 250 300 200 200
52475 Public Official Bonds - 100 100 -
52533 Repair Communications Equip. - 100 100 100
52534 Repair Office Furn. & Equip. 1,334 1,600 1,600 1,600
52720 Dues & Subscriptions 3,373 3,540 3,500 3,200
52790 Other Contractural Services 250 1,200 1,200 1,200
52851 Professional Services 16 10,000 10,000 10,000
52852 Professional Services Human Services 88,892 92,500 94,300 92,200
Total Contractual Services 104,845 126,154 127,300 123,800
COMMODITIES
53110 Office Supplies 6,057 8,000 7,200 6,800
53530 Gasoline 822 700 600 600
53590 Books & Films 176 400 400 400
53870 Other Operating Supplies - 600 600 400
Total Commodities 7,056 9,700 8,800 8,200
TRANSFERS
58000 Transfer to Other Funds 25,000 50,000 25,000 40,000
Total Transfer to Other Funds 25,000 50,000 25,000 40,000
TOTAL $ 655,953 $ 709,154 $ 679,900 $ 696,700
The Planning Division administers $10,000 in funds for the Utility Assistance Program and $14,000 for
the Minor Home Repair Program to citizens who meet income requirements. $18,860 is allocated to
United Community Services which then distributes to agencies that further the goals of building
economic reliance for families and individuals to meet basic needs or protecting personal or
community safety. The County HOME Match program is also administered from the Planning Division
budget with an allocation of $19,300 to this program.
Page 90
Departm
D D pment Service
ment: Develop S es
Division: All Divisions 101.210
D
The Develop
T pment Servic ces Departm ment is respo esigning, cre
onsible for planning, de inspecting
eating and i
nfrastructure that supports a high qualit of life in the community.
in s ty e
In the 2011 Budget year Development Services com
D S mbined all divi sions (Admin pital Improvem
nistration, Cap ment, and
Private Develo
P out
opment) into a unified department witho divisions.
ditures by T
Expend Type
Contractual Commodities
ervices
Se 2%
12%
Personal
Services
86%
Departme Highlights
D ent
ared Capital Im
Prepa mprovement Plan (CIP)
Admin apital projects
nistered 17 ca s
mprovement Permits
Issued 17 Public Im P
Issued 250 Right-oof-Way Permits
C
Issued 38 Street Cut Permits
Accep eet
pted 11,027 fe of new su eets and 11,7 feet of sto sewers
ubdivision stre 792 orm
ewed, process and resolved 130 Cust
Revie sed e
tomer Service Requests
ewed 2 Prelim
Revie minary Plats, 13 Final Plats, and 14 Site Plans that we submitted to the Plann
1 ere d ning
Commmission
Page 91
Staffing
2011 +/-
Actual 2009 Budget 2010 Budget 2011 Position
Change
Full- Part- Full- Part- Full- Part-
Seasonal Seasonal Seasonal
Time Time Time Time Time Time
Development
Services
Director/City
Engineer 1 - - 1 - 1 - - -
Admin Assistant 1 - - 1 - - 1 - - -
Development
Engineer 1 - - - 1 - - 1 - -
Development Review
Mgr 1 - - 1 - - 1 - - -
Senior Engineering
Inspector 1 1 - 2 - - 2 - - -
Engineering
Inspector 2 - - 1 - - 1 - - -
Right-of-Way Tech 1 - - 1 - - 1 - - -
Sr Project Engineer 2 - - 2 - - 2 - - -
*Project Engineer 1 - - 1 - - 1 - - -
Engineering
Technician 2 - - 1 - - 1 - - -
Engineering Aide - - 1 - - - - - - -
Inspector - - - - - - - 1 - +.5
Total 13 1 1 11 1 11 2 - +.5
Please note Development Services combined divisions
*(1) Project Engineer funded with a transfer from Stormwater Fund
Performance Measures
Strategic Goal: Living within our means/Enhancing the Sense of Community
Efficiencies in operations and revenues must be maximized while also maintaining the quality of life for our
residents. Prior to 2008, the City has expended a constant amount for street resurfacing in order to maintain
infrastructure. Due to budget constraints in 2008 and 2009, 2010 the amount spent to resurface lane miles
dropped significantly in 2008 and had been zeroed out in the 2009 Budget. ARAA stimulus funds provided funding
for resurfacing in 2010. City funds attached with CARS (County Assistance Road System) funds will provide
limited amounts of resurfacing in 2011.
60
50
Lane Miles Resurfaced
40
30
20
10
0
2005 2006 2007 2008 2009 2010 2011E
Page 92
Department: Development Services
Division: Development Services 101.210
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 801,804 $ 773,500 $ 734,900 $ 721,900
51120 FICA 59,178 60,750 57,800 56,800
51130 KPERS 53,153 61,600 60,300 62,000
51132 Supplemental Retirement 35,421 28,675 34,100 34,100
51140 Overtime 7,151 20,600 20,600 20,000
51161 Employee Life Insurance 1,119 1,210 1,400 1,400
51162 Workman's Compensation Insurance 28,041 28,325 23,800 24,800
51163 Employee Health Insurance 96,029 118,600 106,200 110,400
51164 Employee Dental Insurance 3,986 5,475 4,100 4,100
51165 Unemployment Insurance 972 965 1,200 1,200
Total Personal Services 1,086,854 1,099,700 1,044,400 1,036,700
CONTRACTUAL SERVICES
52120 Telecommunications 6,222 6,400 6,400 5,300
52130 Transportation/Reception 5,812 12,200 11,700 9,400
52140 Education 5,451 7,300 7,300 8,700
52160 Car Allowance 5,607 5,400 5,400 5,400
52310 Printing 265 500 300 300
52340 Photography 132 300 200 200
52450 Motor Vehicle Insurance 2,248 2,400 1,800 1,800
52531 Repair Motor Vehicle 618 7,300 4,000 4,000
52533 Repair Communications Equip. 190 1,000 900 400
52534 Repair Office Furn. & Equip. 631 2,200 2,000 2,000
52720 Dues & Subscriptions 2,109 3,100 3,100 2,900
52780 Clothing Allowance 1,050 - 1,000 1,000
52851 Professional Services 60,117 119,000 99,000 57,000
52854 Professional Services Technology - - 40,000 40,000
Total Contractual Services 90,450 167,100 183,100 138,400
COMMODITIES
53110 Office Supplies 4,778 8,000 5,400 5,400
53530 Gasoline 10,221 12,000 10,800 4,100
53590 Books & Films 547 600 600 600
53610 Uniforms 772 2,000 1,200 1,200
53872 Engineering Supplies 320 1,700 1,700 4,000
53875 Technology 393 55,700 15,700 9,000
Total Commodities 17,031 80,000 35,400 24,300
TOTAL $ 1,194,336 $ 1,346,800 $ 1,262,900 $ 1,199,400
The maintenance contract for the engineering applications software is budgeted at $40,000
which also includes ESRI Licenses. Outside engineering consulting is budgeted in 2011 at
$50,000 and $5,000 for the KCMMB annual membership fee. Outside engineering consulting
is budgeted in 2011 at $50,000 and $5,000 for the KCMMB annual membership fee.
Page 93
Department: Development Services
Division: Administration 101.210.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 162,370 $ 161,500 $ 154,200 $ 721,900
51120 FICA 11,307 12,400 11,800 56,800
51130 KPERS 11,027 12,550 12,000 62,000
51132 Supplemental Retirement 7,232 5,850 7,000 34,100
51140 Overtime - 600 600 20,000
51161 Employee Life Insurance 180 200 200 1,400
51162 Workman's Compensation Insurance 4,733 4,775 4,100 24,800
51163 Employee Health Insurance 13,141 15,100 15,200 110,400
51164 Employee Dental Insurance 591 725 700 4,100
51165 Unemployment Insurance 200 200 200 1,200
Total Personal Services 210,781 213,900 206,000 1,036,700
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 1,361 1,200 1,200 5,300
52130 Transportation/Reception 3,098 3,600 3,100 9,400
52140 Education 1,922 1,500 1,500 8,700
52160 Car Allowance 5,607 5,400 5,400 5,400
52310 Printing 265 500 300 300
52340 Photography 132 300 200 200
52450 Motor Vehicle Insurance 2,248 2,400 1,800 1,800
52531 Repair Motor Vehicle 46 7,300 4,000 4,000
52533 Repair Communications Equip. 10 200 100 400
52534 Repair Office Furn. & Equip. 631 2,200 2,000 2,000
52720 Dues & Subscriptions 567 500 500 2,900
52780 Clothing Allowance - - - 1,000
52851 Professional Services 52,697 39,000 19,000 57,000
52854 Professional Services Technology - - 40,000 40,000
Total Contractual Services 68,583 64,100 79,100 138,400
COMMODITIES
53110 Office Supplies 4,778 8,000 5,400 5,400
53530 Gasoline - - - 4,100
53590 Books & Films 26 200 200 600
53610 Uniforms - 100 100 1,200
53872 Engineering Supplies 320 1,700 1,700 4,000
53875 Technology 21 54,100 14,100 9,000
Total Commodities 5,145 64,100 21,500 24,300
TOTAL $ 284,509 $ 342,100 $ 306,600 $ 1,199,400
The maintenance contract for the engineering applications software is budgeted at $40,000
which also includes ESRI Licenses. Outside engineering consulting is budgeted in 2011 at
$50,000 and $5,000 for the KCMMB annual membership fee.
Page 94
Department: Development Services
Division: Capital Improvements 101.210.300
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 361,151 $ 338,700 $ 304,900 $ -
51120 FICA 27,396 26,675 24,100 -
51130 KPERS 23,709 27,050 24,400 -
51132 Supplemental Retirement 16,135 12,600 15,500 -
51140 Overtime 2,972 10,000 10,000 -
51161 Employee Life Insurance 488 550 600 -
51162 Workman's Compensation Insurance 13,327 13,450 11,200 -
51163 Employee Health Insurance 37,077 40,300 38,900 -
51164 Employee Dental Insurance 1,724 2,050 1,600 -
51165 Unemployment Insurance 436 425 500 -
Total Personal Services 484,413 471,800 431,700 -
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 2,592 2,600 2,600 -
52130 Transportation/Reception 1,617 5,100 5,100 -
52140 Education 2,930 4,100 4,100 -
52531 Repair Motor Vehicle 433 - - -
52533 Repair Communications Equip. 61 400 400 -
52720 Dues & Subscriptions 1,090 1,600 1,600 -
52780 Clothing Allowance 525 - 400 -
52851 Professional Services 728 50,000 50,000 -
Total Contractual Services 9,975 63,800 64,200 -
COMMODITIES
53530 Gasoline 4,502 6,000 5,400 -
53590 Books & Films 520 200 200 -
53610 Uniforms 500 800 500 -
53875 Technology 372 1,600 1,600 -
Total Commodities 5,894 8,600 7,700 -
TOTAL $ 500,282 $ 544,200 $ 503,600 $ -
In 2010E summer maintenance contract inspections are budgeted at $5,000 and other year
round construction testing at $15,000. Outside engineering consultation is allocated in this
division at $10,000 and $15,000 for bridge inspections. In 2011 this division is budgeted under
Development Services Administration.
Page 95
Department: Development Services
Division: Private Development 101.210.310
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 278,284 $ 273,300 $ 275,800 $ -
51120 FICA 20,474 21,675 21,900 -
51130 KPERS 18,417 22,000 23,900 -
51132 Supplemental Retirement 12,054 10,225 11,600 -
51140 Overtime 4,179 10,000 10,000 -
51161 Employee Life Insurance 452 460 600 -
51162 Workman's Compensation Insurance 9,981 10,100 8,500 -
51163 Employee Health Insurance 45,811 63,200 52,100 -
51164 Employee Dental Insurance 1,671 2,700 1,800 -
51165 Unemployment Insurance 337 340 500 -
Total Personal Services 391,660 414,000 406,700 -
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 2,270 2,600 2,600 -
52130 Transportation/Reception 1,096 3,500 3,500 -
52140 Education 599 1,700 1,700 -
52531 Repair Motor Vehicle 140 - - -
52533 Repair Communications Equip. 119 400 400 -
52720 Dues & Subscriptions 452 1,000 1,000 -
52780 Clothing Allowance 525 - 600
52851 Professional Services 6,692 30,000 30,000 -
Total Contractual Services 11,893 39,200 39,800 -
COMMODITIES
53530 Gasoline 5,720 6,000 5,400 -
53590 Books & Films - 200 200 -
53610 Uniforms 272 1,100 600 -
Total Commodities 5,992 7,300 6,200 -
TOTAL $ 409,545 $ 460,500 $ 452,700 $ -
In 2010E $25,000 is included for testing and general engineering consulting. Also in 2010E
professional services are budgeted at $5,000. In 2011 this division is budgeted under
Development Services Administration.
Page 96
Departm
D P W
ment: Public Works
Division: All Divisions 101.220
D
The Public Works Depar
T W rtment includdes the follow
wing division Administr
ns: t ce,
ration, Street Maintenanc Traffic
Services, Cod Administration and Sto
S des ormwater Systtem Maintena nagement.
ance and Man
ures by Div
Expenditu vision
vision
Div Budget
Administration $346,000
reet Maintena
Str ance $3,406,700
affic
Tra $2,048,500
odes Administ
Co tration $790,400
ormwater
Sto $450,000
Total $7,041,600
ditures by T
Expend Type
nsfers
Tran
1
19%
ersonal
Pe
ervices
Se
pital Outlay
Cap 39%
5%
ommodities
Co
11%
ontractual
Co
Services
26%
Departme Highlights
D ent
Resur oncrete inlays
rfaced four co s
pt
Swep over 3,500 lane miles
t 00
Inspected 10% of the City’s 7,30 publically maintained st tormwater strructures and c 0%
completed 50 of the
p
255 privately maint tion basins
tained detent
Comp f
pleted 99% of building insp n
pections within 24 hours
Performed snow re emoval opera ations 10 times and comple eted 90% of s n f
services within 24 hours of the end
ch
of eac storm
o s
Performed 100% of scheduled signal maintenance inspec y
ctions on City owned signaals
Comp piled data for 112 core mea o for
asures for two categories f the ICMA performance measures pr roject.
Page 97
Performa
P sures
ance Meas
Strategic Goa Living wit
S al: ns
thin our mean
Efficiencies in operations and revenues must be maximized. Me
E n s ted to lane m
easures relat ned reflect
miles maintain
e
that Shawnee operates with fewer emp ane d o
ployees per la mile and less budget compared to other area c cities with
similar popula
s ations.
mployees Per La
Full Time Em ane Mile
0.12
0.1
0.08
0.06
0.04
0.02
0
2006 7
2007 2008 2009 0E
2010
ee
Shawne ounty Cities w/popu
Johnson Co ulation > 30,000 Median
2009 0
2010 20111
Actual ted
Estimat cted
Projec
Total lan miles of str
ne g
reet sweeping for the year 00
3,50 3,100
3 2,800
r
Building Inspections requested performed within 24 hours 99%
% 99% 99%
9
Emergen Snow Removal Opera
ncy ted
ations complet within 24 90%
% 88% 90%
9
f ach
hours of the end of ea storm
m nspection on each City
Perform one signal maintenance in %
100% 50% 100%
raffic signal
owned tr
Programs
P s
Building Code Administration
B es Stormwa Managem
ater m
ment Program – Flood Mitig
gation
*Curb and Sid
* dewalk Mainteenance and Management
M ater
Stormwa Managem m
ment Program – Floodplain Reg
Facility Mainte
F M
enance and Management ater
Stormwa Managem and
ment Quality a Pollution Control
Fleet Maintenance and Ma
F anagement ance and Man
Street Liight Maintena nagement
Municipal Cod Enforcem
M des ment Maintenance a Managem
*Street M and ment
Pavement Ma
P nance and Ma
arking Mainten anagement Sweeping
*Street S
Public Works Administratio
P on Data Managem
Traffic D ment
Right-of-Way Maintenance and Manage
R e ement Signal Mainten
Traffic S nance and Ma anagement
Sign Maintena
S ance and Mannagement
Snow Remova
S al
*Stormwater Management – Drainage an System Main
* M nd ntenance
grams reduced beginning in 2010 budge
*Prog et
Note: Program shown in it
N ms ne r s agencies.
talics are don in partnership with other departments or outside a
2009 2010 2011
Actual Estimate Projected
Resurface lane miles (All Treatments; ie. Overlay, Chip 0.6 10.2 5
Seal, Etc.)
Average Pavement Condition Index (PCI) per Mile of 60.9 60 59
Streets as of October
Programs
Department Administration Private Development Plan Review
CIP Management Public Project Management
Private Project Inspection Right of Way Acquisition
Note: Programs shown in italics are done in partnership with other departments or outside agencies.
Page 99
Department: Public Works
Division: All Divisions 101.220
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 2,273,569 $ 1,818,600 $ 1,777,500 $ 1,802,900
51120 FICA 175,939 150,000 146,800 148,700
51130 KPERS 150,259 152,125 149,000 162,500
51132 Supplemental Retirement 99,587 70,225 83,600 83,600
51140 Overtime 85,816 141,000 141,000 141,000
51161 Employee Life Insurance 3,593 3,325 3,200 3,300
51162 Workman's Compensation Insurance 90,410 75,950 70,500 73,300
51163 Employee Health Insurance 286,606 300,875 296,600 312,200
51164 Employee Dental Insurance 12,601 12,350 12,100 12,300
51165 Unemployment Insurance 2,815 2,350 3,000 3,200
51111 Benefits 821,810 767,200 764,800 799,100
Total Personal Services 3,181,195 2,726,800 2,683,300 2,743,000
CONTRACTUAL SERVICES
52120 Telecommunications 23,286 32,500 29,100 27,500
52130 Transportation/Reception 6,719 9,700 8,500 12,200
52140 Education 13,037 22,900 23,100 21,500
52160 Car Allowance 5,400 5,400 5,400 5,400
52340 Photography - 800 800 800
52410 Building & Content Insurance 899 1,000 900 900
52411 General Liability Insurance 11,515 9,900 7,000 7,400
52450 Motor Vehicle Insurance 14,882 16,000 16,000 16,000
52451 Inland Marine Insurance 8,489 8,100 6,600 6,900
52475 Public Official Bonds - 100 100 100
52510 Utilities 68,800 89,700 92,800 84,500
52512 Traffic Signals & Streetlights 975,151 1,085,900 969,200 955,200
52516 Park Lights 177 900 900 900
52520 Buildings - Operations & Maint. 77,662 123,700 128,700 102,100
52531 Repair Motor Vehicles Lic. 108,671 92,000 95,300 81,500
52532 Repair Operations Equipment 82,930 136,500 120,000 103,200
52533 Repair Communications Equipment 2,004 2,100 2,100 2,100
52534 Repair Office Furn. & Equip. - 700 1,200 1,200
52540 Land Improvement Maint. 49,307 190,000 182,000 183,500
52630 Rent-Machinery & Equipment 6,317 8,300 9,800 7,500
52631 Rent Identi Kit Equipment - - - -
52720 Dues & Subscriptions 2,989 4,200 4,000 3,600
52780 Clothing Allowance 5,600 - 5,400 5,400
52851 Professional Services 161,392 217,600 169,300 165,100
52854 Professional Services Technology - - 18,000 18,000
Total Contractual Services 1,625,528 2,059,600 1,897,100 1,814,000
Page 100
Department: Public Works
Division: All Divisions 101.220
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 21,376 17,100 15,400 15,800
53410 Expendable Tools 5,678 12,300 12,100 10,100
53530 Gasoline, Diesel & Oil 92,518 203,700 157,400 134,700
53590 Books & Films 1,528 3,200 2,000 2,000
53610 Uniforms & Wear Appl. 17,693 20,700 16,800 17,200
53620 Paint Supplies - 500 500 500
53780 Asphalt & Road Oil 17,233 100,000 75,000 84,500
53810 Ice Control Materials 201,205 326,300 343,300 343,000
53830 Signs & Pavement Material 28,750 77,000 66,000 71,000
53840 Signal & Light Material 58,506 97,000 88,000 88,000
53860 Sand Gravel Rock 5,783 16,000 8,000 3,500
53870 Other Operating Supplies 417 500 500 500
53872 Engineering Supplies 68 300 200 200
53875 Technology 2,368 18,000 - -
Total Commodities 453,123 892,600 785,200 771,000
CAPITAL OUTLAY
54300 Land Improvements 261,478 350,000 380,000 350,000
54410 Motor Vehicles Lic. - 27,000 - -
54420 Operations Equipment 16,908 2,000 5,400 -
54445 Office Furn. & Eq. (1,000-5,000) - - 11,500 -
Total Capital Outlay 278,386 379,000 396,900 350,000
TRANSFERS
58000 Transfers to Other Funds - 700,000 679,800 1,363,600
Total Transfers - 700,000 679,800 1,363,600
TOTAL $ 5,538,231 $ 6,758,000 $ 6,442,300 $ 7,041,600
Page 101
Departm
D P W
ment: Public Works
Division: Administration 10
D 10
01.220.01
The Administ
T on M
tration Divisio oversees the Street Maintenance, Traffic, Cod des Administr tormwater
ration and St
divisions in th Public Works departme
d he ent. Their ressponsibilities include prep he
paring and implementing th annual
budget, provid
b ding public in n
nformation on department activities, se ng
etting policies, administerin contracts and inter-
ocal agreeme
lo hing priorities and providing regional co
ents, establish n s
oordination on public works activities.
ditures by T
Expend Type
ontractual
Co
Services Com
S mmodities
6% 1%
ersonal
Pe
ervices
Se
93%
Staffing
S
ctual 2009
Ac 10
Budget 201 get
Budg 2011 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time
e Seasonal Full-Time rt-Time
Par onal
Seaso Change
Public Works
P
D
Director 1 - - 1 - - 1 - - -
Engineering
E
T
Tech - - - 1 - - 1 - - -
Administrative
A
A
Assistant 1 - - 1 - - 1 - - -
Total 2 - - 3 - - 3 - - -
Page 102
Department: Public Works
Division: Administration 101.220.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 237,040 $ 236,500 $ 226,200 $ 226,200
51120 FICA 16,524 18,475 17,700 17,700
51130 KPERS 16,165 18,750 17,900 19,300
51132 Supplemental Retirement 10,726 8,725 10,300 10,300
51140 Overtime 2,541 4,800 4,800 4,800
51161 Employee Life Insurance 270 275 300 300
51162 Workman's Compensation Insurance 6,747 6,800 6,000 6,200
51163 Employee Health Insurance 28,123 31,850 32,300 34,300
51164 Employee Dental Insurance 969 1,025 1,100 1,100
51165 Unemployment Insurance 290 300 400 400
Total Personal Services 319,393 327,500 317,000 320,600
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 1,362 1,700 1,700 1,700
52130 Transportation/Reception 1,539 2,800 2,500 2,600
52140 Education 2,778 5,200 5,200 5,200
52160 Car Allowance 5,400 5,400 5,400 5,400
52340 Photography - 100 100 100
52450 Motor Vehicle Insurance 250 300 300 300
52475 Public Offical Bonds - 100 100 100
52531 Repair Motor Vehicle 55 1,000 1,300 1,000
52533 Repair Communications Equip. 278 200 200 200
52534 Repair Office Furn. & Equip. - 300 300 300
52720 Dues & Subscriptions 503 1,100 1,100 800
52780 Clothing Allowance 175 - 200 200
52851 Professional Services 6,184 5,000 5,000 5,000
Total Contractual Services 18,524 23,200 23,400 22,900
COMMODITIES
53110 Office Supplies 2,106 2,600 2,300 1,400
53530 Gasoline 453 700 600 500
53610 Uniforms - 400 300 600
Total Commodities 2,560 3,700 3,200 2,500
CAPITAL OUTLAY
54445 Office Furn. & Eq. (1,000-5,000) - - 3,500 -
Total Capital Outlay - - 3,500 -
TOTAL $ 340,477 $ 354,400 $ 347,100 $ 346,000
Tuition reimbursement for employee professional development is budgeted at $3,500 in
2011. Professional organization dues for many of the Public Works Department employees are
budgeted at $800 in 2011 and Management analysis services are budgeted at $5,000.
Page 103
Departm
D P W
ment: Public Works
Division: Street Maintenance 101.22
D 20.410
The Street Maintenance Division is re
T M esponsible fo maintaining and repair
or g c astructure,
ring all public street infra
performing emergency snow remova street sw
p e al, weeping, righ owing, Police and Public Works
ht-of-way mo
Departments fleet maintenance and responding to cit
D f tizen service requests.
ditures by T
Expend Type
sfers
Trans
22%
rsonal
Per
Services
36%
3
pital Outlay
Cap
10%
Commodities Contractual
C
%
16% Services
16%
Staffing
S
A
Actual 2009 10
Budget 201 dget 2011
Bud 2011 +/--
n
Position
Full-Time P
Part-Time Seasonal Full-Time e
Part-Time Seasonal Full-Time art-Time
Pa sonal
Seas Change e
P Field Op Mgr
PW 1 - - 1 - - 1 - - -
Fuel & Facilities
F
M
Mgr. - - - - - - 1 - - +1
PW
P Tech II 1 - - - - - - - - -
P Coordinator
PW - - - - - - 1 - - +1
Engineering Tech
E
II
II 1 - - - - - - - - -
Foreman
F 3 - - 2 - - 3 - - +1
Maintenance
M
W
Worker 10 - - 8 - - 7 - 2 +1
nventory Control
In
S
Spec 1 - - 1 - - 1 - - -
Mechanic
M 2 - - 1 - - 1 - - -
Mechanic/Shop
M
F
Foreman 1 - - 1 - - 1 - - -
Total 20 - - 14 - - 16 - 2 4
Page 104
Department: Public Works
Division: Street Maintenance 101.220.410
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 842,337 $ 665,800 $ 687,400 $ 767,100
51120 FICA 66,413 57,500 59,100 65,200
51130 KPERS 52,773 58,275 60,000 71,300
51132 Supplemental Retirement 35,975 27,125 34,600 34,600
51140 Overtime 46,226 85,200 85,200 85,200
51161 Employee Life Insurance 1,313 1,475 1,400 1,500
51162 Workman's Compensation Insurance 36,026 36,400 33,100 34,500
51163 Employee Health Insurance 113,789 137,475 133,600 141,600
51164 Employee Dental Insurance 4,953 5,350 5,100 5,300
51165 Unemployment Insurance 1,052 900 1,200 1,400
Total Personal Services 1,200,857 1,075,500 1,100,700 1,207,700
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 11,151 16,900 16,900 15,300
52130 Transportation/Reception 3,180 1,900 1,700 5,300
52140 Education 4,785 10,000 7,600 6,200
52310 Printing 244 100 100 500
52410 Building & Content Insurance 649 700 600 600
52411 General Liability Insurance 11,515 9,900 7,000 7,400
52450 Motor Vehicle Insurance 9,388 12,300 12,300 12,300
52451 Inland Marine Insurance 6,603 6,900 5,600 5,900
52510 Utilities 46,268 69,300 69,300 61,000
52520 Buildings -Operations/Maint 59,242 103,600 108,600 73,600
52531 Repair Motor Vehicle 63,835 66,200 69,200 57,500
52532 Repair Operations Equip 51,909 119,200 103,200 86,400
52533 Repair Communications Equip. 1,152 600 600 600
52534 Repair Office Furn. & Equip. - - 500 500
52540 Land Improvement Maint. 35,081 182,000 162,000 163,500
52630 Rent-Machinery & Equipment 4,175 7,300 8,800 6,500
52720 Dues & Subscriptions 854 1,200 1,200 1,000
52780 Clothing Allowance 2,625 - 3,200 3,200
52851 Professional Services 70,865 77,200 50,900 43,800
Total Contractual Services 383,521 685,300 629,300 551,100
COMMODITIES
53110 Office Supplies 10,556 8,500 7,700 7,200
53410 Expendable Tools 4,218 10,000 10,000 8,000
53530 Gasoline, Diesel & Oil 58,658 145,700 106,400 89,600
53590 Books & Films 46 500 500 500
53610 Uniforms & Wear Apparel 11,060 13,400 11,000 11,100
53620 Paint Supplies - 500 500 500
53780 Asphalt & Road Oil 17,233 100,000 75,000 84,500
53810 Ice Control Materials 201,205 326,300 343,300 343,000
53860 Sand Gravel & Rock 1,199 16,000 8,000 3,500
53875 Technology 2,368 - - -
Total Commodities 306,543 620,900 562,400 547,900
Page 105
Department: Public Works
Division: Street Maintenance 101.220.410
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
CAPITAL OUTLAY
54300 Land Improvements 261,478 350,000 350,000 350,000
54420 Operations Equipment >5k 16,908 - - -
54445 Office Furniture & Equip (under - - 3,000 -
Total Capital Outlay 278,386 350,000 353,000 350,000
TRANSFERS
58000 Transfer to Special Highway - - 150,000 750,000
Total Transfers - - 150,000 750,000
TOTAL $ 2,169,307 $ 2,731,700 $ 2,795,400 $ 3,406,700
Ice control salt used to treat the streets during the winter months is estimated at $312,000 and
$29,000 for magnesium chloride. Other land improvement maintenance materials are budgeted
at $123,950. Street repair items such as hot mix asphalt ($65,000) and road oil
($15,000). Diesel fuel to run the Street Division’s equipment is estimated at $82,250. Also in this
budget are funds for bridge repairs ($150,000) and crack seal repair of streets ($200,000).
Page 106
Departm
D P W
ment: Public Works
Division: Traffic Services 101.220.4
D S 1 420
The Traffic Services Divis
T S e
sion is responsible for the inspection and mainten y s,
nance of City street lights warning
beacons, traf
b p
ffic signals, pavement ma arkings and all traffic sig maintenan
gn nce and insta e
allation. The Division
responds to citizen service requests and provides some capital pr
r d ement.
roject manage
ditures by T
Expend Type
Transfers
8% Personnal
ies
Commoditi ces
Servic
10% %
27%
ctual
Contrac
ces
Servic
55%%
Staffing
S
Actual 2009 010
Budget 20 udget 2011
Bu +
2011 +/-
on
Positio
Full-Time Part-Time easonal
Se Time
Full-T me
Part-Tim Seasonal Full-Time Part-Time
P asonal
Sea Chang ge
T
Traffic Engineer 1 - - 1 - - 1 - - -
Traffic Signal
T
S
Supervisor 1 - - 1 - - 1 - - -
Traffic Sign
T
S
Supervisor 1 - - 1 - - - - - -1
T
Traffic Sign Tech 2 - - 1 - - 2 - - +1
Traffic Signal
T
T
Tech 1 - - 1 - - 1 - - -
E
Engineering Tech 1 - - 1 - - 1 - - -
A
Admin Specialist 1 - - 1 - - 1 - - -
Total 8 - - 7 - - 7 - - -
Page 107
Department: Public Works
Division: Traffic 101.220.420
ACTUAL BUDGET REVISED REQUEST
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 453,659 $ 394,400 $ 347,700 $ 353,800
51120 FICA 35,575 32,975 29,400 29,800
51130 KPERS 31,179 33,450 29,900 32,600
51132 Supplemental Retirement 21,171 15,550 20,400 20,400
51140 Overtime 17,833 36,400 36,400 36,400
51161 Employee Life Insurance 660 650 600 600
51162 Workman's Compensation Insurance 16,322 16,475 16,600 17,200
51163 Employee Health Insurance 51,938 55,300 59,500 63,100
51164 Employee Dental Insurance 2,154 2,675 2,500 2,500
51165 Unemployment Insurance 561 525 600 600
Total Personal Services 631,054 588,400 543,600 557,000
CONTRACTUAL SERVICES
52120 Telecommunications 3,285 7,900 4,500 4,500
52130 Transportation/Reception 1,119 1,700 1,400 1,400
52140 Education 590 4,000 4,000 4,000
52450 Motor Vehicle Insurance 1,998 2,100 2,100 2,100
52451 Inland Marine Insurance 1,048 1,200 1,000 1,000
52510 Utilities 16,453 13,900 17,000 17,000
52512 Traffic Signals & Street Lights 975,151 1,085,900 969,200 955,200
52520 Buildings -Operations/Maint 10,489 20,100 20,100 28,500
52531 Repair Motor Vehicle 17,493 24,800 24,800 23,000
52532 Repair Operations Equip 6,410 13,600 13,600 13,600
52533 Repair Communications Equip. 429 1,300 1,300 1,300
52534 Repair Office Furn. & Equip. - 400 400 400
52540 Land Improvement Maint. 510 8,000 20,000 20,000
52630 Rent-Machinery & Equipment 860 1,000 1,000 1,000
52720 Dues & Subscriptions 628 1,000 1,000 1,000
52780 Clothing Allowance 875 - 900 900
52851 Professional Services 27,653 58,100 45,900 47,800
Total Contractual Services 1,064,990 1,245,000 1,128,200 1,122,700
COMMODITIES
53110 Office Supplies 2,386 2,000 1,800 3,600
53410 Expendable Tools 1,441 2,200 2,000 2,000
53530 Gasoline, Diesel & Oil 14,716 46,500 41,800 36,000
53610 Uniforms & Wear Apparel 3,195 4,200 3,900 3,900
53830 Signs & Pavement Material 28,750 77,000 66,000 71,000
53840 Signal & Light Material 58,506 97,000 88,000 88,000
53870 Other Operating Supplies 172 500 500 500
53872 Engineering Supplies 68 300 200 200
Total Commodities 109,235 229,700 204,200 205,200
Page 108
Department: Public Works
Division: Traffic 101.220.420
ACTUAL BUDGET REVISED REQUEST
ACCT. # CLASSIFICATION 2009 2010 2010 2011
CAPITAL OUTLAY
54300 Land Improvements - - 30,000 -
54420 Operations Equipment - 2,000 5,400 -
54445 Office Furn. & Eq. (<5,000) - - 5,000 -
Total Capital Outlay - 2,000 40,400 -
TRANSFERS
58000 Transfers to Other Funds - - 79,800 163,600
Total Transfers - - 79,800 163,600
TOTAL $ 1,805,278 $ 2,065,100 $ 1,996,200 $ 2,048,500
Traffic Signals and Street Lights line item includes all energy costs, maintenance, and agreements
associated with the 62 traffic signals and 6,000 street lights within the City. Despite rising costs in all
areas, a decrease is shown in conjunction with the benefits associated with the KCP&L traffic signal
Page 109
Departm
D P W
ment: Public Works
Division: Codes Administr
D A 1.220.430
ration 101 0
The Codes Administration Division enfo
T A g perty mainten
orces building codes, prop nance codes, and land disturbance
regulations. Responsibilities include pe
r R e, ment of all pe
ermit issuance inspection and enforcem vity
ermitted activ of new
and d
a existing development, and responding to citizen service reque ests.
ditures by T
Expend Type
Contractual Commodities
Serv
vices 2%
5%
15
Personnal
es
Service
83%
Staffing
S
A
Actual 2009 Budget 20 10 Budget 2011 2011 +/-
on
Positio
Full-Time Part-Time easonal
Se Full-Time e
Part-Time Seasonal Full-Time Part-Time
P asonal
Sea Change
Chief Codes
C
A
Administrator 1 - - 1 - - 1 - - -
P
Permit Specialist 2 - - 2 - - 2 - - -
B
Building Inspector 4 - - 3 - - 3 - - -
Codes
C
E
Enforcement Off 3 - - 3 - - 3 - - -
P
Plans Examiner 1 - - 1 - - .5 - - -.5
Total 11 - - 10 - - 9.5 - - -.5
Page 110
Department: Public Works
Division: Codes Administration 101.220.430
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 523,734 $ 521,900 $ 516,200 $ 455,800
51120 FICA 39,633 41,050 40,600 36,000
51130 KPERS 34,808 41,650 41,200 39,300
51132 Supplemental Retirement 18,303 18,825 18,300 18,300
51140 Overtime 4,351 14,600 14,600 14,600
51161 Employee Life Insurance 900 925 900 900
51162 Workman's Compensation Insurance 16,018 16,275 14,800 15,400
51163 Employee Health Insurance 67,876 76,250 71,200 73,200
51164 Employee Dental Insurance 3,232 3,300 3,400 3,400
51165 Unemployment Insurance 630 625 800 800
Total Personal Services 709,483 735,400 722,000 657,700
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 4,584 6,000 6,000 6,000
52130 Transportation/Reception 655 3,300 2,900 2,900
52140 Education 3,301 3,700 6,300 6,100
52310 Printing 57 1,500 800 1,000
52340 Photography - 700 700 700
52450 Motor Vehicle Insurance 1,498 1,600 1,600 1,600
52531 Repair Motor Vehicle 4,171 6,500 6,500 6,500
52533 Repair Communications Equip. 177 900 900 900
52630 Rent-Machinery & Equipment 4,103 3,700 3,200 3,200
52720 Dues & Subscriptions 867 900 700 800
52780 Clothing Allowance 1,050 - 1,100 1,100
52851 Professional Services 52,436 77,300 67,500 68,500
52854 Professional Services Technology - - 18,000 18,000
Total Contractual Services 72,901 106,100 116,200 117,300
COMMODITIES
53110 Office Supplies 4,222 4,000 3,600 3,600
53410 Expendable Tools 19 100 100 100
53530 Gasoline, Diesel & Oil 4,684 10,800 8,600 8,600
53590 Books & Films 1,482 2,700 1,500 1,500
53610 Uniforms & Wear Apparel 724 2,700 1,600 1,600
53870 Other Operating Supplies 99 - - -
53875 Technology - 18,000 - -
Total Commodities 11,231 38,300 15,400 15,400
CAPITAL OUTLAY
54410 Motor Vehicle - 27,000 - -
Total Capital Outlay - 27,000 - -
TOTAL $ 793,615 $ 906,800 $ 853,600 $ 790,400
$60,000 is allocated in this division for mowing properties that are not abiding by Shawnee code
and demolition of dangerous buildings.
Page 111
Department: Public Works
Division: Stormwater 101.220.440
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
TOTAL $ 429,555 $ 700,000 $ 450,000 $ 450,000
The 2011 budget shows the transfer from the Public Works Stormwater budget to the Stormwater
Utility Fund. The general fund transfer combined with the Stormwater Utility Fund is used to fund most
of the stormwater program activities in the City. The 2011 Stormwater Management Program
highlights include $217,100 curb inlet and curb and gutter repairs, $900,000 small drainage
improvement projects, $58,800 fuel costs, $254,100 for system inspection and engineering, and
$175,000 for stormwater maintenance repair materials and contracting.
Page 113
Department: Public Works
Division: Stormwater 101.220.440
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 216,799 $ - $ - $ -
51120 FICA 17,795 - - -
51130 KPERS 15,335 - - -
51132 Supplemental Retirement 13,412 - - -
51140 Overtime 14,865 - - -
51161 Employee Life Insurance 450 - - -
51162 Workman's Compensation Insurance 15,297 - - -
51163 Employee Health Insurance 24,880 - - -
51164 Employee Dental Insurance 1,293 - - -
51165 Unemployment Insurance 283 - - -
51111 Benefits 88,745 - - -
Total Personal Services 320,408 - - -
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 2,904 - - -
52130 Transportation/Reception 226 - - -
52140 Education 1,583 - - -
52450 Motor Vehicle Insurance 1,998 - - -
52451 Inland Marine Insurance 838 - - -
52510 Utilities 1,908 - - -
52520 Buildings -Operations/Maint 7,931 - - -
52531 Repair Motor Vehicle 27,288 - - -
52532 Repair Operations Equip 20,507 - - -
52533 Repair Communications Equip. 145 - - -
52540 Land Improvement Maint. 13,716 - - -
52630 Rent-Machinery & Equipment 1,282 - - -
52720 Dues & Subscriptions 137 - - -
52780 Clothing Allowance 875
52851 Professional Services 4,255 - - -
Total Contractual Services 85,593 - - -
COMMODITIES
53110 Office Supplies 2,106 - - -
53530 Gasoline, Diesel & Oil 14,006 - - -
53610 Uniforms & Wear Apparel 2,714 - - -
53860 Sand Gravel Rock 4,584
53870 Other Operating Supplies 146 - - -
Total Commodities 23,554 - - -
Page 112
Departm
D P
ment: Police
Division: All Divisions 101.240
D
The
T Police De a
epartment enforces laws and ordinance protecting persons and property, an preserving peace in
es, g d nd g
y. ministration, P
the community The Police Department includes Adm upport Service
Patrol, and Su es.
ures by Div
Expenditu vision
vision
Div Budget
B
ministration
Adm $716,200
Patrol $6,737,900
$
pport Services
Sup s $4,346,000
$
tal
Tot $1 1,800,100
ditures by T
Expend Type
Contractuaal dities
Commod
Services 5%
10%
Personal
Services
85%
Departme Highlights
D ent
Mana d alls s
aged 24,134 dispatched ca for police services
acted 1,317 suspicious veh
Conta ons
hicles or perso
tigated 2,502 crimes with a 53% clearance rate
Invest
e
Made 167 drug arr rests and 331 impaired drivving arrests
fic nd ed fic
Issued 13,475 traff citations an investigate 1,017 traff accidents
ed ee
Serve or recalled 796 Shawne arrest warra ants
Conducted 11,200 residential and business security chec ks
s
tigated 1,457 Quality of Lif City Ordina
Invest fe ns r
ance violation (junk vehiclles, improper parking, etc.)
Recei E
ived 21,963 Emergency 9- -1-1 Calls
Page 114
Performa
P sures
ance Meas
Strategic Goa Living wit
S al: ns
thin our mean
Efficiencies in operations and revenues must be max
E n a ximized.
Strategic Goa Enhancin the sense of community
S al: ng o y
The c rovide the hig
T City will continue to pr ghest quality of life for all c
o ding public sa
citizens, includ usinesses
afety for all bu
and
a citizens.
T ratio of commissioned Police Office per 1,000 population a per squa mile is low than the m
The d ers 0 and are wer median of
other Johnson County citie with compa
o n es arable popula ations. Accide e wer
ents per lane mile are low than the m median for
other Johnson County cities with com
o mparable populations. Me easures relat rty
ted to violent and proper crimes
reported per 1,000 populat
r 1 ow
tions are belo the ICMA medians. The utilization of officers for t
m e f ement and
traffic enforce
policing have a positive im
p e
mpact on crime and acciden rates. The City will con
nt e ntinue to monnitor these me easures to
ensure that qu
e or blic
uality of life fo all citizens, including pub safety is b h
balanced with efficiency.
ers Per 1,000 P
Commissioned Office Population ed Officers Per
Commissione r Square Mile
2 4
1.8
1.6
3
1.4
1.2
1 2
0.8
0.6
1
0.4
0.2
0 0
6
2006 2007 2008 009
20 2010E 2
2006 2007
7 2008 2009 010E
20
Shawnee ion > 30,000 Median
Johnson County Cities w/populati
awnee
Sha County Cities w/pop
Johnson C Median
pulation > 30,000 M
art I Violent Cri
UCR Pa d Per 1,000
imes Reported U operty Crimes R
UCR Part I Pro Reported Per
Poppulation 000 Population
1,0
3.5 40.0
3.0 35.0
2.5 30.0
25.0
2.0
20.0
1.5
15.0
1.0 10.0
0.5 5.0
0.0 0.0
07
200 8
2008 2009 2010E 2007 2008 2009
2 2010E
Shawnee for Performance Ma
ICMA Center f anagement Median Sh
hawnee nce Management M
ICMA C enter for Performan Median
Page 115
idents Per Lan e Mile
Injury Acci
0.4
0.3
0.2
0.1
0
2006 7
2007 2008 2009
2 E
2010E
Shawnee
ties w/population >
Johnson County Cit > 30,000 Median
Programs
P s
Admin ision Manage
nistration Divi ement Police Canine Operations
P e
al
Anima Control Police Comm
P munications Un nit
Buildi M
ing/Property Maintenance Police Depart
P tment Administration
en s
Citize Complaint Investigations and Major AARsA Police Record and Fiscal Managemen
P ds nt
Codes Enforcemen nt Police Technical Services
P
e
Crime Analysis Road Patrol
R
e
Crime Resistant Co ommunity Po olicing School Cross
S sing Guards
s
Crisis Intervention Team School Police Resource
S e
Emplo oyee Trainingg Special Police Investigatio
S e ons
Evideence and Prop perty Control Staff Services Administration
S s
ent
General Assignme Criminal In nvestigations Support Serv
S vices Administtration
Invest ministration
tigations Adm Tactical Law Enforcement (STAR Team
T t m)
Patrol Division Adm ministration T y
Traffic Safety
Physical Fitness Program
Note: Program shown in it
N ms talics are don in partnership with other departments or outside a
ne r s agencies.
Page 116
Department: Police
Division: All Divisions 101.240
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 6,351,851 $ 6,239,200 $ 6,384,600 $ 6,428,800
51120 FICA 513,636 533,675 536,500 539,700
51130 KPERS 75,444 63,700 90,800 100,500
51132 Supplemental Retirement 288,930 251,825 281,200 283,100
51135 KP&F 820,277 869,960 817,200 919,800
51140 Overtime 561,488 736,900 628,000 625,000
51161 Employee Life Insurance 9,364 9,875 12,200 10,300
51162 Workman's Compensation Insurance 105,439 110,025 93,100 96,400
51163 Employee Health Insurance 807,689 966,615 903,800 1,006,700
51164 Employee Dental Insurance 34,251 40,125 37,300 40,700
51165 Unemployment Insurance 8,180 8,000 11,200 11,300
Total Personal Services 9,576,549 9,829,900 9,795,900 10,062,300
CONTRACTUAL SERVICES
52110 Postage 5,674 6,200 5,700 5,700
52120 Telecommunications 51,962 74,300 64,300 74,200
52130 Transportation/Reception 23,760 34,900 29,500 30,400
52140 Education 73,224 73,000 77,000 78,000
52160 Car Allowance 5,608 5,400 5,600 5,600
52230 Prisoner Care 88,109 122,000 90,000 90,000
52310 Printing 9,859 8,000 9,600 9,600
52340 Photography 4,299 4,500 3,500 3,500
52410 Building & Content Insurance 20,839 21,900 16,900 17,700
52411 General Liability Insurance 7,752 8,100 5,800 6,000
52420 Public Safety Insurance 43,414 45,700 32,200 33,800
52450 Motor Vehicle Insurance 18,231 28,000 21,500 22,700
52510 Utilities 108,151 159,700 148,200 148,200
52520 Buildings - Operations & Maint. 98,237 118,600 98,700 98,700
52531 Repair Motor Vehicles Lic. 219,028 213,800 213,400 213,200
52532 Repair Operations Equipment 23,376 20,000 21,000 21,000
52533 Repair Communications Equipment 10,615 11,700 5,500 5,500
52534 Repair Office Furn. & Equip. 8,186 10,200 4,100 6,600
52630 Rent-Machinery & Equipment 195 1,000 800 800
52631 Rent Identi Kit Equipment 136 500 500 500
52720 Dues & Subscriptions 7,261 7,600 7,800 7,900
52780 Clothing Allowance 20,848 22,500 22,900 24,200
52851 Professional Services 256,746 273,400 256,500 216,000
52853 Information Purchases 826 2,000 2,000 2,000
52854 Professional Services Technology - - 30,700 45,700
Total Contractual Services 1,106,334 1,273,000 1,173,700 1,167,500
Page 117
Department: Police
Division: All Divisions 101.240
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 27,989 34,000 28,600 27,400
53410 Expendable Tools - - - -
53530 Gasoline, Diesel & Oil 157,115 302,500 235,800 235,800
53590 Books & Films 1,928 4,000 3,000 2,000
53600 Police Operating Supplies 20,465 29,300 23,600 24,100
53610 Uniforms & Wear Appl. 98,609 98,300 99,100 100,600
53760 Guns & Ammunition 51,916 60,000 55,000 55,000
53871 Crime Prevention 170 5,000 - -
53875 Technology 78,063 171,100 91,100 125,400
Total Commodities 436,254 704,200 536,200 570,300
TOTAL $ 11,119,137 $ 11,807,100 $ 11,505,800 $ 11,800,100
Page 118
Departm
D P
ment: Police
Division: Administration 10
D 10
01.240.01
The Administration Divisio manages three division including P
T on t ns tigations and Staff Servic and is
Patrol, Invest ces
responsible fo employee training; crime analysis; citizen complain investigatio and planning and resea
r or e nt on; arch.
ditures by T
Expend Type
al
Contractua
Services Commoditi es
5% 1%
rsonal
Per
rvices
Ser
94%
9
Staffing
S
Actual 2009 Budget 201 0 get
Budg 2011 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea ime
Full-Ti Part-Time Seasonal Full-Time art-Time
Pa onal
Seaso Change
P
Police Chief 1 - - 1 - - 1 - - -
Deputy Police
D
C
Chief 1 - - 1 - - 1 - - -
L
Lieutenant 1 - - 1 - - - - - -1
S
Sergeant 1 - - 1 - - - - - -1
Planning and
P
R
Research Mgr 1 - - 1 - - 1 - - -
C
Crime Analyst 1 - - 1 - - 1 - - -
Administrative
A
A
Asst 1 - - 1 - - 1 - - -
Total 7 - - 7 - - 5 - - -2
Page 119
Department: Police
Division: Administration 101.240.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 632,311 $ 620,400 $ 540,900 $ 487,300
51120 FICA 46,128 47,850 41,700 37,400
51130 KPERS 13,824 4,500 15,600 17,200
51132 Supplemental Retirement 27,769 22,575 26,700 26,700
51135 KP&F 61,734 79,735 48,000 44,300
51140 Overtime 4,095 5,000 4,000 1,000
51161 Employee Life Insurance 630 650 800 800
51162 Workman's Compensation Insurance 9,748 9,850 7,700 8,000
51163 Employee Health Insurance 1,108 48,015 48,000 50,900
51164 Employee Dental Insurance (1,020) 3,050 1,900 2,000
51165 Unemployment Insurance 769 375 900 800
Total Personal Services 797,096 842,000 736,200 676,400
CONTRACTUAL SERVICES
52120 Telecommunications 3,277 4,500 3,200 2,100
52130 Transportation/Reception 5,763 6,900 5,400 4,500
52140 Education 18,111 13,000 18,000 10,000
52160 Car Allowance 5,608 5,400 5,600 5,600
52310 Printing 473 1,000 800 -
52420 Public Safety Insurance 43,414 45,700 32,200 -
52450 Motor Vehicle Insurance 18,231 28,000 21,500 -
52531 Repair Motor Vehicles - 2,500 600 500
52532 Repair Operations Equipment 104 1,000 500 200
52533 Repair Communications Equip. 335 500 400 100
52534 Repair Office Furn. & Equip. 5,077 1,000 600 600
52720 Dues & Subscriptions 4,628 3,500 4,700 4,600
52780 Clothing Allowance 3,439 3,400 3,500 2,300
52851 Professional Services 9,611 11,500 11,500 4,000
Total Contractual Services 118,071 127,900 108,500 34,500
COMMODITIES
53110 Office Supplies 4,369 5,100 4,000 1,800
53590 Books & Films 1,928 4,000 3,000 1,000
53600 Police Operating Supplies 2,180 3,000 2,600 1,000
53610 Uniforms & Wear Apparel 1,878 4,500 2,000 1,500
Total Commodities 10,354 16,600 11,600 5,300
TOTAL $ 925,520 $ 986,500 $ 856,300 $ 716,200
The Police Department's Administrative Division oversees all police services while directly
administering the crime analysis and research and planning programs. Highlights of the
Administration Division's 2011 budget include $10,000 for training of division employees and
$2,500 for Kansas City Crime Stoppers services.
Page 120
Departm
D P
ment: Police
Division: Patrol 10
D 00
01.240.50
The Patrol Division respo
T onds to emer n
rgency and non-emergen cy calls for service, perfoforms routine patrol of
assigned geo
a ographical are
eas, enforces state and fe
s he City nd
ederal law, th Municipal Code, and C traffic an parking
regulations, conducts traffic accident in
r c ,
nvestigations, performs co ations and bu
ommunity rela usiness and residence
checks.
c
ditures by T
Expend Type
ractual
Contr
Commodities
Servvices
2%
7
7%
sonal
Pers
vices
Serv
91
1%
Staffing
S
al
Actua 2009 0
Budget 2010 Budget 2011 2011 +/-
Position
F
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time Seasonal Full-Time
F t-Time
Part nal
Season Change
C
Captain 1 - - 1 - - 1 - - -
L
Lieutenant 2 - - 2 - - 2 - - -
S
Sergeant 8 - - 8 - - 8 - - -
Police
P
O
Officer 55 - - 55 - - 54 - - -1
Community
C
Service
S
O
Officer 3 - - - - - - - - -
Total 69 - - 66 - - 65 - - -1
Page 121
Department: Police
Division: Patrol 101.240.500
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 3,799,190 $ 3,708,900 $ 3,755,700 $ 3,790,900
51120 FICA 315,414 321,650 322,500 325,200
51130 KPERS 6,167 3,100 9,400 12,300
51132 Supplemental Retirement 177,550 151,775 174,000 174,000
51135 KP&F 587,966 588,225 572,900 645,100
51140 Overtime 424,179 495,700 460,000 460,000
51161 Employee Life Insurance 5,944 6,325 7,600 7,900
51162 Workman's Compensation Insurance 68,945 72,975 63,700 66,200
51163 Employee Health Insurance 575,663 660,475 569,900 604,100
51164 Employee Dental Insurance 23,534 25,025 22,100 22,800
51165 Unemployment Insurance 4,955 5,050 6,700 6,800
Total Personal Services 5,989,507 6,039,200 5,964,500 6,115,300
CONTRACTUAL SERVICES
52120 Telecommunications 30,845 39,200 34,400 42,400
52130 Transportation/Reception 10,541 18,600 9,900 9,900
52140 Education 41,816 40,000 40,000 40,000
52310 Printing 8,959 6,000 8,000 8,000
52340 Photography 3,146 4,000 3,000 3,000
52531 Repair Motor Vehicles 207,856 202,800 202,800 200,600
52532 Repair Operations Equip 16,391 16,000 16,000 16,000
52533 Repair Communications Equip. 5,107 7,000 3,500 3,500
52534 Repair Office Furn. & Equip. 1,386 2,500 1,000 1,000
52630 Rent-Machinery & Equip 195 500 300 300
52720 Dues & Subscriptions 1,539 1,900 1,700 1,700
52780 Clothing Allowance 3,439 3,500 3,400 3,400
52851 Professional Services 210,278 210,200 206,500 163,500
52854 Professional Services Technology - - - 15,000
Total Contractual Services 541,497 552,200 530,500 508,300
COMMODITIES
53110 Office Supplies 6,547 8,500 5,900 5,900
53600 Police Operating Supplies 15,767 20,000 18,000 18,000
53610 Uniforms & Wear Apparel 85,463 81,300 85,400 85,400
53875 Technology 259 5,000 5,000 5,000
Total Commodities 108,036 114,800 114,300 114,300
TOTAL $ 6,639,040 $ 6,706,200 $ 6,609,300 $ 6,737,900
The Police Department's Patrol Division oversees the road patrol, traffic safety, police canine,
animal control, codes enforcement, and tactical operations programs. Highlights of the Patrol
Division's 2011 budget include $40,000 for training of division employees $200,600 for division
fleet maintenance and repairs, and $90,000 for the contracted school crossing guard program.
Page 122
Departm
D P
ment: Police
Division: Support Services 101.240.510
D s
The Support Services Div
T onsible for de
vision is respo epartment co ns,
ommunication department records, d distributing
police reports conducting records chec
p s, cks, and prop n
perty control. The division also manages and inves stigates all
crimes report
c ted to the Poolice Departmment except those immed ed
diately cleare by the Pa atrol Division including
person crimes property cri
p s, frauds and co
imes, special investigations, forgeries, f es.
omputer crime
ditures by T
Expend Type
Commodities
11%
Contractual
Services
14%
Personaal
es
Service
75%
Staffing
S
ual
Actu 2009 Budget 2010 Budget 2011 2011 +/-
Position
Full-Time art-Time
Pa sonal
Seas e
Full-Time Part-Time Seasonal Fulll-Time Time
Part-T l
Seasonal
change
C
Captain 2 - - 2 - - 1 - - -1
L
Lieutenant 1 - - 1 - - 2 - - +1
S
Sergeant 4 - - 4 - - 5 - - +1
P
Police Officer 12 - - 8 - - 10 - - +2
Administrative
A
S
Specialist 1 - - 1 - - 1 - - -
Lead
L
D
Dispatcher 3 - - 3 - - 3 - - -
D
Dispatcher 8 - - 8 - - 8 - - -
Records
R
S
Supervisor 1 - - 1 - - 1 - - -
R
Records Tech 2 - - 2 - - 2 - - -
Property
P
Control
C
S
Specialist 1 - - 1 - - 1 - - -
Community
C
Service
S
O
Officers - - - 3 - - 3 - - -
Total 35 34 37 +3
o estigations and staff services divi sion positions. In July 2010 the P
*These positions are comprised of the former inve n Police Department
eorganized into 3 divisions and th Support Services division thro
re he ough reorganizat tion took the sha pe of the 2011 b ns
budgeted position form.
Page 123
Department: Police
Division: Investigations/Support Services 101.240.510
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 840,905 $ 874,400 $ 1,534,300 $ 2,150,600
51120 FICA 63,811 73,000 126,500 177,100
51130 KPERS 3,174 1,600 34,000 71,000
51132 Supplemental Retirement 31,597 34,450 30,400 82,400
51135 KP&F 120,595 133,550 169,900 230,400
51140 Overtime 44,305 80,000 119,000 164,000
51161 Employee Life Insurance 1,088 1,125 1,600 1,600
51162 Workman's Compensation Insurance 16,994 17,200 14,500 22,200
51163 Employee Health Insurance 107,714 120,150 227,600 351,700
51164 Employee Dental Insurance 4,282 4,375 10,300 15,900
51165 Unemployment Insurance 1,070 1,150 2,600 3,700
Total Personal Services 1,235,534 1,341,000 2,270,700 3,270,600
CONTRACTUAL SERVICES
52110 Postage - - - 5,700
52120 Telecommunications 5,479 7,500 8,900 29,700
52130 Transportation/Reception 2,399 4,800 9,700 16,000
52140 Education 4,465 11,000 10,000 28,000
52230 Prisoner Care - - - 90,000
52310 Printing 292 500 500 1,600
52340 Photography 1,153 500 500 500
52410 Building & Content Insurance - - - 17,700
52411 General Liability Insurance - - - 6,000
52420 Public Safety Insurance - - - 33,800
52450 Motor Vehicle Insurance - - - 22,700
52510 Utilities - - - 148,200
52520 Buildings - Operations & Maint. - - - 98,700
52531 Repair Motor Vehicles 9,395 5,500 8,000 12,100
52532 Repair Operations Equip 2,562 1,000 2,500 4,800
52533 Repair Communications Equip. 173 600 600 1,900
52534 Repair Office Furn. & Equip. 240 2,700 500 5,000
52630 Rent-Machinery & Equip - - 500
52631 Rent Identi Kit Equip 136 500 500 500
52720 Dues & Subscriptions 457 600 600 1,600
52780 Clothing Allowance 12,823 14,500 15,400 18,500
52851 Professional Services 4,398 5,000 6,000 48,500
52853 Information Purchases 826 2,000 2,000 2,000
52854 Professional Services Technology - - - 30,700
Total Contractual Services 44,797 56,700 65,700 624,700
Page 124
Department: Police
Division: Investigations/Support Services 101.240.510
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 2,233 3,400 2,700 19,700
53530 Gasoline, Diesel & Oil - - - 235,800
53590 Books & Films - - - 1,000
53600 Police Operating Supplies 771 1,000 1,000 5,100
53610 Uniforms & Wear Apparel 2,310 4,500 2,500 13,700
53760 Guns & Ammunition - - - 55,000
53875 Technology 434 1,600 1,600 120,400
Total Commodities 5,746 10,500 7,800 450,700
TOTAL $ 1,286,078 $ 1,408,200 $ 2,344,200 $ 4,346,000
In 2010, the Police Department's Investigations and Staff Services Divisions were combined to
form the new Support Services Division. Support Services will oversee general criminal and
special assignment investigative program, as well as police communications, records, evidence
and property control, professional standards and employee training. Highlights of the Support
Services Division's 2011 budget include $28,000 for training of division employees, $90,000 for
prisoner care, $246,900 for building utilities and maintenance, $235,800 for department‐wide
gasoline and oil purchases, and $55,000 for training ammunition and special munitions.
Page 125
Department: Police
Division: Staff Services 101.240.520
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 1,079,445 $ 1,035,500 $ 553,700 $ -
51120 FICA 88,283 91,175 45,800 -
51130 KPERS 52,280 54,500 31,800 -
51132 Supplemental Retirement 52,015 43,025 50,100 -
51135 KP&F 49,982 68,450 26,400 -
51140 Overtime 88,908 156,200 45,000 -
51161 Employee Life Insurance 1,703 1,775 2,200 -
51162 Workman's Compensation Insurance 9,752 10,000 7,200 -
51163 Employee Health Insurance 123,205 137,975 58,300 -
51164 Employee Dental Insurance 7,454 7,675 3,000 -
51165 Unemployment Insurance 1,385 1,425 1,000 -
Total Personal Services 1,554,412 1,607,700 824,500 -
CONTRACTUAL SERVICES
52110 Postage 5,674 6,200 5,700 -
52120 Telecommunications 12,361 23,100 17,800 -
52130 Transportation/Reception 5,057 4,600 4,500 -
52140 Education 8,832 9,000 9,000 -
52230 Prisoner Care 88,109 122,000 90,000 -
52310 Printing 135 500 300 -
52410 Building & Content Ins. 20,839 21,900 16,900 -
52411 General Liability 7,752 8,100 5,800 -
52510 Utilities 108,151 159,700 148,200 -
52520 Buildings Operations 98,237 118,600 98,700 -
52531 Repair Motor Vehicles 1,777 3,000 2,000 -
52532 Repair Operations Equip 4,319 2,000 2,000 -
52533 Repair Communications Equip. 5,000 3,600 1,000 -
52534 Repair Office Furn. & Equip. 1,483 4,000 2,000 -
52630 Rent-Machinery & Equip - 500 500 -
52720 Dues & Subscriptions 638 1,600 800 -
52780 Clothing Allowance 1,146 1,100 600 -
52851 Professional Services 32,459 46,700 32,500 -
52854 Professional Services Technology - - 30,700 -
Total Contractual Services 401,969 536,200 469,000 -
COMMODITIES
53110 Office Supplies 14,840 17,000 16,000 -
53530 Gasoline, Diesel & Oil 157,115 302,500 235,800 -
53600 Police Operating Supplies 1,747 5,300 2,000 -
53610 Uniforms & Wear Apparel 8,958 8,000 9,200 -
53760 Guns/Ammunition Supplies 51,916 60,000 55,000 -
53871 Crime Prevention 170 5,000 - -
53875 Technology 77,371 164,500 84,500 -
Total Commodities 312,118 562,300 402,500 -
TOTAL $ 2,268,499 $ 2,706,200 $ 1,696,000 $ -
The Police Department's Staff Services Division was combined with Investigations to form the new
Support Services Division. All projected line item expenditures are now in Support Services.
Page 126
Departm
D F partment
ment: Fire Dep
Division: All Divisions 101.260
D
The
T Fire Depa c ent al nt’s
artment is a central eleme in our loca governmen efforts to promote life safety by coordinating
ams dealing with fire supp
the efforts of its special tea w mergency med
pressions, em s,
dical services hazardous materials,
public education and the development and enforcem
p d nance and fire codes. The Fire Depart
ment of ordin e e tment has
s A on,
three divisions including: Administration, Operations and Preventio and Inves stigation.
ures by Div
Expenditu vision
vision
Div Budget
ministration
Adm $478,400
Operations $5,745,300
Pre vestigation
evention & Inv $166,500
tal
Tot $6,390,200
ditures by T
Expend Type
Contractual
Services s
Commodities
7% 2%
Personal
P
Services
S
91%
Departme Highlights
D ent
Respo 56
onded to 4,25 calls for se ervice with an average resp f
ponse time of 4:56
e c
Performed 854 fire code inspections with a compliance ra of 98%ate
ded y d o
Provid fire safety training and education to over 2,500 e nd
elementary an pre-school age children n
ded rs p r
Provid an average of 13 hour of training per firefighter per month
Maint s ea ety d
tained three fire stations as well as the increased are at the Safe Center and old Fire Sta ation 2
ded
Provid snow rem t
moval support to Public Wo orks with 12 fiirefighters
cipated in the KCPL Mpowe program which netted o
Partic er w over $700 in u gs ety
utilities saving at the Safe Center
Issued 1,894 burn permits
s e
Reduced overtime by allowing shift coverage only, no trai nings or mee s
etings on days off
ded
Provid event sup Waste Event, Old Shawnee Days and Fla for Freed
pport for E-W O ags dom
ed 000 r w
Applie for a $65,0 firefighter gear grant which was gra anted in early 2010
ed
Place in service a Med-Act transporting ambulance at St tation 73
Recer rtified all firefighters to EMT level in-houuse
Devel c
loped a new career develo opment progra for acting Captains
am
d $ k
Saved more than $8,000 by doing prep work on new fire t 72)
truck (Quint 7 in-house
Page 127
Department: Fire
Division: All Divisions 101.260
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 3,459,915 $ 3,477,900 $ 3,483,800 $ 3,601,700
51120 FICA 283,898 298,600 299,100 308,200
51130 KPERS 3,333 3,850 4,200 4,500
51132 Supplemental Retirement 169,717 140,900 163,300 163,300
51135 KP&F 532,639 539,500 539,400 624,700
51140 Overtime 379,974 428,200 426,000 426,000
51150 Volunteer Pay 15,841 - - -
51161 Employee Life Insurance 4,883 5,025 6,700 6,900
51162 Workman's Compensation Insurance 125,269 126,575 115,500 120,100
51163 Employee Health Insurance 426,128 499,685 521,400 552,800
51164 Employee Dental Insurance 17,502 19,400 19,500 20,100
51165 Unemployment Insurance 4,573 4,565 6,100 6,200
Total Personal Services 5,423,672 5,544,200 5,585,000 5,834,500
CONTRACTUAL SERVICES
52110 Postage 1,750 1,700 2,000 2,000
52120 Telecommunications 23,865 39,500 30,300 26,800
52130 Transportation/Reception 10,992 20,100 15,600 15,600
52140 Education 18,715 34,000 31,000 31,000
52160 Car Allowance 11,215 5,400 5,400 5,400
52310 Printing 452 2,000 1,600 1,600
52340 Photography 10 1,000 500 500
52410 Building & Content Insurance 649 1,500 1,200 1,300
52411 General Liability Insurance 855 900 700 700
52420 Public Safety Insurance 1,224 1,300 1,000 1,100
52450 Motor Vehicle Insurance 6,442 7,600 6,000 6,300
52510 Utilities 81,534 73,400 100,000 100,000
52520 Buildings - Operations & Maint. 92,827 97,800 97,800 97,800
52531 Repair Motor Vehicles Lic. 76,001 120,000 80,000 85,000
52532 Repair Operations Equipment 8,967 22,000 16,000 16,000
52533 Repair Communications Equipment 13,895 16,500 15,100 15,100
52534 Repair Office Furn. & Equip. 416 3,300 2,500 2,500
52630 Rent-Machinery & Equipment 4,597 4,500 5,200 5,200
52720 Dues & Subscriptions 2,803 2,800 2,900 2,900
52780 Clothing Allowance 1,147 1,100 1,100 1,100
52851 Professional Services 31,096 41,500 41,500 41,500
52854 Professional Services Technology - - 7,500 7,500
Total Contractual Services 389,450 497,900 464,900 466,900
Page 128
Department: Fire
Division: All Divisions 101.260
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 7,925 11,100 9,600 9,600
53410 Expendable Tools 4,971 16,600 10,000 10,000
53530 Gasoline, Diesel & Oil 23,697 35,000 24,300 24,300
53590 Books & Films 421 2,500 1,900 1,900
53610 Uniforms & Wear Appl. 19,635 50,500 38,000 38,000
53870 Other Operating Supplies 2,952 6,000 5,000 5,000
53875 Technology 4,922 7,500 - -
Total Commodities 64,524 129,200 88,800 88,800
TOTAL $ 5,877,646 $ 6,171,300 $ 6,138,700 $ 6,390,200
Page 129
Departm
D F partment
ment: Fire Dep
Division: Administration 10
D 10
01.260.01
The
T Administr n he
ration Division oversees th Operations and Prevent
s stigation Divis
tion and Inves administer
sions. They a
rams to ensu that state and federal safety stand
training progr ure et ncy
dards are me in emergen prepared dness and
hazardous ma
h aterials response.
ditures by T
Expend Type
Commodities
2%
C
Contractual
Services
40%
ersonal
Pe
ervices
Se
58%
Staffing
S
Ac
ctual 2009 Budget 201
10 Budget 2011 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time
e Seasonal Full-Time rt-Time
Par onal
Seaso Change
F Chief
Fire 1 - - 1 - - 1 - - -
Administrative
A
A
Asst 1 - - 1 - - 1 - - -
Total 2 - - 2 - - 2 - - -
Page 130
Department: Fire
Division: Administration 101.260.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 186,149 $ 166,500 $ 204,500 $ 208,900
51120 FICA 12,300 12,750 15,700 16,100
51130 KPERS 3,333 3,850 4,200 4,500
51132 Supplemental Retirement 6,431 6,000 6,200 6,200
51135 KP&F 20,284 16,325 21,200 24,500
51140 Overtime 629 - 1,000 1,000
51161 Employee Life Insurance 180 100 200 200
51162 Workman's Compensation Insurance 4,845 4,900 4,900 5,100
51163 Employee Health Insurance 9,483 22,125 9,900 10,500
51164 Employee Dental Insurance 588 1,675 700 700
51165 Unemployment Insurance 229 75 100 100
Total Personal Services 244,450 234,300 268,600 277,800
CONTRACTUAL SERVICES
52110 Postage 827 900 900 900
52120 Telecommunications 11,130 22,000 5,000 5,000
52130 Transportation/Reception 1,783 6,600 6,000 6,000
52140 Education 574 3,000 3,000 3,000
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 156 900 900 900
52410 Building & Content Ins. 649 1,500 1,200 1,300
52411 General Liability 855 900 700 700
52420 Professional Liability Ins 1,224 1,300 1,000 1,100
52450 Motor Vehicle Insurance 6,442 7,600 6,000 6,300
52510 Utilities 81,534 73,400 100,000 100,000
52520 Buildings Operations 4,659 3,000 3,000 3,000
52532 Repair Operations/Maintenance - 500 500 500
52533 Repair Communications Equip. 150 2,000 600 600
52534 Repair Office Furn. & Equip. 372 1,800 1,000 1,000
52630 Rent-Machinery & Equip 4,595 4,000 5,000 5,000
52720 Dues & Subscriptions 1,322 1,300 1,400 1,400
52780 Clothing Allowance 1,147 1,100 1,100 1,100
52851 Professional Services 31,096 41,500 41,500 41,500
52854 Professional Services Technology - - 7,500 7,500
Total Contractual Services 154,121 178,700 191,700 192,200
COMMODITIES
53110 Office Supplies 5,334 7,500 6,800 6,800
53590 Books & Films - 100 100 100
53610 Uniforms & Wear Apparel 255 3,000 1,000 1,000
53870 Other Operating Supplies - 500 500 500
53875 Technology 3,260 7,500 - -
Total Commodities 8,849 18,600 8,400 8,400
TOTAL $ 407,420 $ 431,600 $ 468,700 $ 478,400
The Fire Administration Division budgets for Human Resources consulting and physicals as part of the
hiring process. These activities are budgeted at $41,500 in the 2011 budget.
Page 131
Departm
D F partment
ment: Fire Dep
Division: Operatio 101.2
D ons 260.600
The Operations Division re
T m
esponds to medical emer nd s
rgencies and fire, rescue, explosion an hazardous material
ncidents. Ot
in de
ther responsibilities includ planning, company ins nd
spections an vehicle, eq d
quipment and building
maintenance.
m
ditures by T
Expend Type
ontractual
Co
C
Commodities
Services
1%
5%
ersonal
Pe
Services
94%
Staffing
S
Actual 2009 Budget 2010 Budget 2
2011 2011 +/-
Position
Full-Time rt-Time
Par onal
Seaso Full-Time Part-Time Seasonal -Time
Full- Part-Time Seasonal Change
Battalion
B
3 - - 3 - - 3 - - -
Chief
C
Captain
C 12 - - 12 - - 12 - - -
Firefighter
F 39 - - 36 - - 37 - - +1
Total 54 - - 51 - - 52 - - +1
Page 132
Department: Fire
Division: Operations 101.260.600
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 3,115,089 $ 3,153,100 $ 3,179,000 $ 3,292,500
51120 FICA 258,935 273,725 275,700 284,400
51132 Supplemental Retirement 157,801 129,175 151,800 151,800
51135 KP&F 488,232 500,575 504,200 584,400
51140 Overtime 368,823 425,000 425,000 425,000
51150 Volunteer Pay 15,841 - - -
51161 Employee Life Insurance 4,523 4,725 6,300 6,500
51162 Workman's Compensation Insurance 115,105 116,300 105,100 109,300
51163 Employee Health Insurance 397,896 456,500 500,700 530,700
51164 Employee Dental Insurance 16,268 17,000 18,400 19,000
51165 Unemployment Insurance 4,142 4,300 5,800 5,900
Total Personal Services 4,942,654 5,080,400 5,172,000 5,409,500
CONTRACTUAL SERVICES
52110 Postage 892 700 1,000 1,000
52120 Telecommunications 11,828 16,000 24,000 20,500
52130 Transportation/Reception 8,821 8,500 7,700 7,700
52140 Education 17,116 25,000 25,000 25,000
52160 Car Allowance 5,608 - - -
52310 Printing - 700 300 300
52520 Buildings Operations 88,168 94,800 94,800 94,800
52531 Repair Motor Vehicles 75,477 110,000 75,000 80,000
52532 Repair Operations/Maintenance 8,967 21,000 15,000 15,000
52533 Repair Communications Equip. 13,745 14,000 14,000 14,000
52534 Repair Office Furn. & Equip. 43 1,500 1,500 1,500
52630 Rent-Machinery & Equip 2 500 200 200
52720 Dues & Subscriptions 484 500 500 500
Total Contractual Services 231,150 293,200 259,000 260,500
COMMODITIES
53110 Office Supplies 1,958 2,300 2,000 2,000
53410 Expendable Tools 4,971 16,600 10,000 10,000
53530 Gasoline, Diesel & Oil 21,771 30,000 22,500 22,500
53590 Books & Films 208 1,400 800 800
53610 Uniforms & Wear Apparel 18,798 46,000 36,000 36,000
53870 Other Operating Supplies 2,783 5,000 4,000 4,000
53875 Technology 1,663 - - -
Total Commodities 52,151 101,300 75,300 75,300
TOTAL $ 5,225,955 $ 5,474,900 $ 5,506,300 $ 5,745,300
Repairs to Fire Operations vehicles are estimated at $80,000 in the 2011 budget. Diesel fuel is
anticipated to cost $25,000 and replacement uniforms and personal protective gear for
firefighters $36,000.
Page 133
Departm
D F partment
ment: Fire Dep
Division: Prevention and In
D tion 101.2
nvestigat 260.610
The Prevention and Inve
T estigation Div ces fire prev
vision enforc vention and f standards coordinating
fire safety s
nspections, reviewing con
in ocation and a
nstruction plans, hydrant lo ccess, conduc
apparatus ac and arson
cting cause a
nvestigations and providing public safet education.
in ty
ditures by T
Expend Type
modities
Contractual Comm
Servvices 3
3%
9%
onal
Perso
Serviices
88%%
Staffing
S
Ac
ctual 2009 Budget 2010
0 Budge 2011
et 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time Seasonal ull-Time
Fu -Time
Part- nal
Season Change
Deputy Fire
D
C
Chief/Fire Marshal
1 - - 1 - - 1 - - -
Fire
F Prevention
O
Officer
1 - - 1 - - - - - -1
Total 2 - - 2 - - 1 - - -1
Page 134
Department: Fire
Division: Prevention & Investigation 101.260.610
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 158,677 $ 158,300 $ 100,300 $ 100,300
51120 FICA 12,663 12,125 7,700 7,700
51132 Supplemental Retirement 5,486 5,725 5,300 5,300
51135 KP&F 24,123 22,600 14,000 15,800
51140 Overtime 10,523 3,200 - -
51161 Employee Life Insurance 180 200 200 200
51162 Workman's Compensation Insuran 5,318 5,375 5,500 5,700
51163 Employee Health Insurance 18,749 21,060 10,800 11,600
51164 Employee Dental Insurance 646 725 400 400
51165 Unemployment Insurance 202 190 200 200
Total Personal Services 236,567 229,500 144,400 147,200
CONTRACTUAL SERVICES
52110 Postage 31 100 100 100
52120 Telecommunications 908 1,500 1,300 1,300
52130 Transportation/Reception 388 5,000 1,900 1,900
52140 Education 1,025 6,000 3,000 3,000
52310 Printing 296 400 400 400
52340 Photography 10 1,000 500 500
52531 Repair Motor Vehicles 524 10,000 5,000 5,000
52532 Repair Operations/Maintenance - 500 500 500
52533 Repair Communications Equip. - 500 500 500
52720 Dues & Subscriptions 998 1,000 1,000 1,000
Total Contractual Services 4,179 26,000 14,200 14,200
COMMODITIES
53110 Office Supplies 633 1,300 800 800
53530 Gasoline, Diesel & Oil 1,926 5,000 1,800 1,800
53590 Books & Films 213 1,000 1,000 1,000
53610 Uniforms & Wear Apparel 583 1,500 1,000 1,000
53870 Other Operating Supplies 169 500 500 500
Total Commodities 3,524 9,300 5,100 5,100
TOTAL $ 244,271 $ 264,800 $ 163,700 $ 166,500
$5,000 is allocated in the 2011 budget for repairs to Fire Investigation vehicles and an
additional $1,800 for fuel.
Page 135
Departm
D P creation
ment: Parks and Rec n
Division: All Divisions 101.290
D
The Parks an Recreation Departmen provides citizens with quality parks and recrea
T nd nt c s s,
ation facilities cultural,
educational, and health and recreationa programs.
e a al
ures by Div
Expenditu vision
vision
Div Budget
Admministration $320,000
k
Park Maintenanc ce $1,385,600
$
Aquatics $981,500
c
Civic Centre $463,000
Reccreational Programming $247,000
Shaawnee Town $468,600
Totaal $3,838,700
$
ditures by T
Expend Type
dities
Commod
5%
C
Contractual
Services
39% Personal
P
Services
S
56%
Departme Highlights
D ent
a
672 acres of parklaand, 407 deve r
eloped and/or maintained
Maint es,
tained 40 sports fields, 16 play structure 21 park sh helters, two in ourts and a sk
nline skate co kate park
Offere more than 650 recreatio programs
ed on
Opera al a
ated municipa pools with an annual atte endance of 12 20,977 in 20009
787
Instructed over 1,7 swim less sons
45 s
Generated $682,64 in Aquatics revenue and maintained a general fun cost recov nd 4%
very rate of 74
Performed snow re emoval opera ations 10 times
28
Generated $266,52 in Recreat m nd
tional Program revenue an obtained a 100% direct cost recovery rate, y
ning $40,206 to the Genera Fund
return t al
Desiggnated Tree City USA for th 13th year
C he
Recei 80 ant g se
ived an additional $426,78 CMAQ Gra for funding the Clear Creek Multi-Us Trail-Phase II e
Recei olunteer hours at Shawnee Town valued at $93,960.
ived 4,772 vo s e d
Installed energy ef a sors in all Par facilities red
fficient lights and light sens rk ducing expennses $9,800
s ms
Installed waterless urinals in all Park restroom and pool b bathhouses to reduce water usage
o
Recei 00 r
ived a $10,00 National Recreational Trails grant for an environm dly
mentally friend electric utility
vehiclle
Obtained 97% utiliz f
zation rate of baseball/soft me.
tball fields du ring prime tim
Department: Parks & Recreation
Division: All Divisions 101.290
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 1,632,451 $ 1,640,400 $ 1,628,100 $ 1,612,300
51120 FICA 127,058 132,700 130,200 129,000
51130 KPERS 67,895 95,260 83,900 89,000
51132 Supplemental Retirement 53,899 44,315 52,200 52,200
51140 Overtime 62,078 94,100 74,100 74,100
51161 Employee Life Insurance 1,733 1,825 2,100 2,100
51162 Workman's Compensation Insurance 32,655 33,600 28,900 29,900
51163 Employee Health Insurance 134,849 156,525 151,300 160,300
51164 Employee Dental Insurance 6,167 6,440 6,500 6,700
51165 Unemployment Insurance 2,003 1,435 1,875 1,900
Total Personal Services 2,120,789 2,206,600 2,159,175 2,157,500
CONTRACTUAL SERVICES
52110 Postage 9,015 8,000 8,000 8,000
52120 Telecommunications 25,193 35,400 21,400 21,400
52130 Transportation/Reception 14,532 30,500 13,300 12,700
52140 Education 9,747 14,600 13,800 14,600
52142 Educational Programming 43,045 15,000 18,000 18,000
52143 Grants 1,200 - 1,200 1,200
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 30,762 41,300 27,700 26,800
52330 Legal & Classified Advertising 4,195 8,500 7,000 7,000
52340 Photography 901 2,100 1,100 1,100
52410 Building & Content Insurance 25,498 26,700 20,700 21,700
52411 General Liability Insurance 8,122 8,500 6,000 6,300
52450 Motor Vehicle Insurance 6,743 8,100 6,200 6,500
52451 Inland Marine Insurance 4,088 4,300 3,500 3,600
52510 Utilities 264,818 316,300 302,900 304,800
52516 Park Lights 3,708 4,500 3,800 3,800
52520 Buildings - Operations & Maint. 204,668 207,700 201,100 193,000
52531 Repair Motor Vehicles Lic. 47,106 50,000 50,000 50,000
52532 Repair Operations Equipment 56,739 66,000 66,000 66,000
52533 Repair Communications Equipment 454 2,000 1,600 1,600
52534 Repair Office Furn. & Equip. 1,123 7,300 3,000 3,000
52540 Land Improvement Maint. 412,809 436,300 439,300 451,800
52630 Rent-Machinery & Equipment 28,811 31,600 29,100 29,100
52720 Dues & Subscriptions 7,875 13,100 12,100 12,100
52780 Clothing Allowance 1,225 - 1,200 1,200
52790 Other Contractual Service 1,078 5,800 14,700 14,700
52810 Sales Tax 5,790 8,200 8,200 8,200
52851 Professional Services 202,570 193,200 202,300 203,800
Total Contractual Services 1,427,422 1,550,400 1,488,600 1,497,400
Page 137
Department: Parks & Recreation
Division: All Divisions 101.290
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 19,106 23,500 20,300 20,300
53410 Expendable Tools 4,326 5,600 5,600 5,600
53530 Gasoline, Diesel & Oil 26,781 25,000 27,000 24,300
53590 Books & Films 3,569 3,100 3,900 3,900
53610 Uniforms & Wear Appl. 26,666 31,000 30,300 30,800
53630 Concession Supplies/Sales Merch 40,759 71,000 66,500 67,000
53660 Parks & Recreation Equipment 28,996 31,900 31,400 31,900
53875 Technology 568 12,000 12,000 -
Total Commodities 150,771 203,100 197,000 183,800
TRANSFERS
58000 Transfers to Other Funds 75,000 - - -
Total Transfers 75,000 - - -
TOTAL $ 3,773,982 $ 3,960,100 $ 3,844,775 $ 3,838,700
Page 138
Departm
D P creation
ment: Parks and Rec n
Division: Administration 10
D 10
01.290.01
The
T Administr n rection in the overall opera
ration Division provides dir pital improvem
ations and cap ments for the Parks
and on nt,
a Recreatio departmen implementing the maste park plan, w
er njunction with and providin staff
working in con h ng
support to the Parks and Recreation Advisory Board, Bicycle Adviisory Board, t Old Shaw
s e R , the wnee Days So ociety and
Friends of Sha
F awnee Town. .
ditures by T
Expend Type
Contractual mmodities
Com
rvices
Ser 1%
16%
Personal
P
Services
S
83%
Staffing
S
Actual 2009 Budget 2010 Budget 2011
t 2011+/-
Position
Full-Time art-Time
Pa sonal
Seas Full-Time Part-Time Seasonal ull-Time
Fu Time
Part-T al
Seasona Change
Parks and
P
R
Recreation Dir 1 - - 1 - - 1 - - -
Deputy Parks
D
and
a Recreation
D
Dir 1 - - 1 - - 1 - - -
Total 2 - - 2 - - 2 - - -
Page 139
Department: Parks & Recreation
Division: Administration 101.290.010
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 201,962 $ 212,700 $ 195,900 $ 195,900
51120 FICA 14,334 16,275 15,000 15,000
51130 KPERS 13,651 16,500 15,200 16,400
51132 Supplemental Retirement 9,274 7,675 9,000 9,000
51161 Employee Life Insurance 180 200 200 200
51162 Workman's Compensation Insurance 4,136 4,225 3,700 3,800
51163 Employee Health Insurance 18,749 22,225 21,600 22,800
51164 Employee Dental Insurance 646 675 700 700
51165 Unemployment Insurance 247 225 300 300
Total Personal Services 263,180 280,700 261,600 264,100
CONTRACTUAL SERVICES
52110 Postage 9,000 8,000 8,000 8,000
52120 Telecommunications 908 1,400 1,100 1,100
52130 Transportation/Reception 2,273 9,600 3,600 3,600
52140 Education 1,829 5,400 4,600 4,600
52160 Car Allowance 5,608 5,400 5,400 5,400
52310 Printing 20,134 25,500 12,400 11,500
52720 Dues & Subscriptions 1,674 1,300 1,600 1,600
52851 Professional Services 15,720 8,000 15,500 15,500
Total Contractual Services 57,146 64,600 52,200 51,300
COMMODITIES
53110 Office Supplies 4,100 5,000 4,500 4,500
53590 Books & Films - 100 100
Total Commodities 4,100 5,000 4,600 4,600
TOTAL $ 324,426 $ 350,300 $ 318,400 $ 320,000
The Parks and Recreation Administrative Division indirectly oversees all parks and recreation
operations while directly administering the two cemeteries and special events. Highlights of the
2011 budget include the modifications to the Cityline/Recreation brochure, distributed three times
a year to the public, reduced the budgeted amount to $11,900. 50% of the postage for those
distributions is $8,000, the remained expense is covered by the City Clerk budget. Credit card
fees and external redirect fees are estimated at approx. $13,200 due to the high demand for
credit card services. Professional services fees are assessed by the credit card companies for
credit card transactions that occur with on-line enrollment in recreation programs, payments
received at the Civic Centre for class registrations, facility rental or pool passes and payment for
admission or concessions at the Splash Cove Aquatic Center and the Thomas A. Soetaert
Aquatic Center.
Page 140
Departm
D P creation
ment: Parks and Rec n
Division Park Maintena
D n: M 01.290.7
ance 10 700
The Park Ma
T D
aintenance Division is res sponsible for maintaining all City par
r rks and prop Parks and
perty. The P
Recreation De
R epartment pro P
ovides assistance to the Public Works Department for ice and ssnow removal from city
streets, City parking lots an facilities.
s p nd
ditures by T
Expend Type
modities
Comm
3
3%
Personal
P
Services
S
Contractual
C 47%
Services
50%
Staffing
S
ctual 2009
Ac 0
Budget 2010 Budget 2011 2011 +/-
Full- Full- Position
Full-Time P
Part-Time asonal
Sea Part-Time Seasonal t-Time
Part nal
Season Change
Timee Time
Manager Parks
M
and
a Facilities 1 - - - - - 1 - - +1
Park
P
Supervisor
S 3 - - 3 - - 2 - - -1
Mechanic
M 1 - - 1 - - 1 - - -
Park
P
Technician
T 6 - - 4 - - 4 - - -
Laborers
L - - 3 - - 3 - - 4 +.25
Total 11 - 3 8 - 3 8 - 4 +.25
Page 141
Department: Parks & Recreation
Division: Parks Maintenance 101.290.700
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 420,124 $ 361,900 $ 385,200 $ 387,100
51120 FICA 35,753 32,575 34,400 34,500
51130 KPERS 23,147 33,050 34,900 37,700
51132 Supplemental Retirement 19,385 15,375 18,700 18,700
51140 Overtime 57,832 64,000 64,000 64,000
51161 Employee Life Insurance 743 725 900 900
51162 Workman's Compensation Insurance 8,618 8,750 7,700 8,000
51163 Employee Health Insurance 70,216 82,650 79,900 84,700
51164 Employee Dental Insurance 2,612 2,675 2,800 2,900
51165 Unemployment Insurance 559 500 700 700
Total Personal Services 638,989 602,200 629,200 639,200
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 6,266 7,800 7,800 7,800
52130 Transportation/Reception 1,022 1,500 1,400 1,400
52140 Education 3,528 3,000 3,000 3,000
52310 Printing - 500 500 500
52340 Photography - 200 200 200
52410 Building & Content Insurance 6,676 7,000 5,400 5,700
52411 General Liability Insurance 3,163 3,300 2,300 2,400
52450 Motor Vehicle Insurance 6,743 8,100 6,200 6,500
52451 Inland Marine Insurance 4,088 4,300 3,500 3,600
52510 Utilities 97,773 119,000 112,600 112,600
52516 Park Lights 3,708 4,500 3,800 3,800
52520 Buildings -Operations/Maint 20,526 20,300 20,300 20,300
52531 Repair Motor Vehicle 47,106 50,000 50,000 50,000
52532 Repair Operations Equip 56,465 65,000 65,000 65,000
52533 Repair Communications Equip. 454 500 500 500
52534 Repair Office Furn. & Equip. 451 500 500 500
52540 Land Improvement Maint. 320,807 345,300 345,300 345,300
52630 Rent-Machinery & Equipment 14,632 13,000 13,000 13,000
52720 Dues & Subscriptions 375 1,000 1,000 1,000
52780 Clothing Allowance 1,225 - 1,200 1,200
52790 Other Contractual Services - 200 200 200
52851 Professional Services 29,105 37,000 37,000 37,000
Total Contractual Services 624,113 692,000 680,700 681,500
Page 142
Department: Parks & Recreation
Division: Parks Maintenance 101.290.700
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
COMMODITIES
53110 Office Supplies 2,641 3,000 2,700 2,700
53410 Expendable Tools 4,176 5,000 5,000 5,000
53530 Gasoline, Diesel & Oil 26,781 25,000 27,000 24,300
53590 Books & Films 333 500 500 500
53610 Uniforms & Wear Apparel 6,096 6,600 5,400 5,400
Total Commodities 40,027 40,100 40,600 37,900
TRANSFERS
58000 Transfer to Other Funds 75,000 - - -
Total Tranfers 75,000 - - -
TOTAL $ 1,378,129 $ 1,334,300 $ 1,350,500 $ 1,358,600
Maintenance and repairs to the 562 acres of parkland in the City are estimated to cost $235,000
in 2011. Repairs to Park Maintenance equipment such as mowers, tractors, weed eaters and
Bobcats is estimated at $65,000. Holiday decorating in the form of putting up and taking down of
Christmas decorations and snowflakes costs approximately $25,000. Fuel for Park
Maintenance vehicles is estimated at $27,000 and electricity for park trail lights and parking lots
is estimated at $3,800.
Page 143
Departm
D P creation
ment: Parks and Rec n
Division: Aquatics 101.290
D s 0.710
The D
T Aquatic Division opera atic S Center and the Thomas
ates two aqua facilities; Splash Cove at the Jim Allen Aquatic C e
A. quatic Center The objecti is to maintain safe, fun and healthy facilities.
A Soetaert Aq r. ive
ditures by T
Expend Type
ommodities
Co
10%
C
Contractual
Services
27%
Personal
ervices
Se
63%
6
Staffing
S
A
Actual 2009 10
Budget 201 Budget 2011 2011 +/-
Position
Full-Time Part-Time easonal
Se me
Full-Tim Part-Time
e Seasonal Full-Time Part-Time onal
Seaso Changes s
Recreation
R
Specialist
S 1 - - 1 - - 1 - -
Recreation
R
Aquatics
A
Coordinator
C 1 - - 1 - - - - - -1
ntern
In - - - - - - - 1 - +0.5
Pool Staff
P - - 204 - - 175 - - 5
175 -
Total 2 - 204 2 - 175 2 - 5
175 -0.5
Page 144
Department: Parks & Recreation
Division: Aquatics 101.290.710
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 557,329 $ 579,000 $ 562,500 $ 548,200
51120 FICA 42,686 45,825 43,000 41,900
51130 KPERS 6,010 7,125 5,900 5,100
51132 Supplemental Retirement 3,921 3,325 3,800 3,800
51140 Overtime - 20,000 - -
51161 Employee Life Insurance 180 215 200 200
51162 Workman's Compensation Insurance 15,632 15,975 13,800 14,400
51163 Employee Health Insurance 7,753 8,750 6,100 6,500
51164 Employee Dental Insurance 646 675 500 500
51165 Unemployment Insurance 655 110 100 100
Total Personal Services 634,812 681,000 635,900 620,700
CONTRACTUAL SERVICES
52120 Telecommunications 8,422 10,900 8,600 8,600
52130 Transportation/Reception 937 4,700 3,100 2,900
52140 Education 1,125 1,900 1,900 1,700
52310 Printing 5,403 7,000 7,000 7,000
52330 Legal & Classified Advertising - 500 500 500
52410 Building & Content Insurance 2,967 3,100 2,400 2,500
52411 General Liability Insurance 2,821 3,000 2,100 2,200
52510 Utilities 99,998 123,600 118,000 118,000
52520 Buildings Operations 11,185 10,100 11,100 11,100
52534 Repair Office Furn. & Equip. - 500 500 500
52540 Land Improvement Maint. 77,154 71,000 74,000 86,500
52630 Rent-Machinery & Equipment 2,236 1,800 1,800 1,800
52720 Dues & Subscriptions 1,925 4,000 3,300 3,300
52790 Other Contractual Services 600 3,100 3,500 3,500
52810 Sales Tax 5,693 7,700 7,700 7,700
52851 Professional Services 9,945 10,200 11,000 11,000
Total Contractual Services 230,411 263,100 256,500 268,800
COMMODITIES
53110 Office Supplies 2,723 4,000 3,600 3,600
53410 Expendable Tools 150 500 500 500
53590 Books & Films 2,971 1,000 2,800 2,800
53610 Uniforms & Wear Apparel 10,904 12,700 12,700 12,700
53630 Concession Supplies 39,158 70,000 65,000 65,000
53660 Parks & Recreation Equipment 7,172 7,400 6,900 7,400
53875 Technology 532 - - -
Total Commodities 63,610 95,600 91,500 92,000
TOTAL $ 928,833 $ 1,039,700 $ 983,900 $ 981,500
The Parks and Recreation Department's Aquatic Division oversees the management of both municipal
aquatic facilities. Highlights of the 2011 budget includes the utilities for both aquatic centers are
budgeted at $59,236 for electricity, 423,000 for water, and $27,000 for natural gas. Pool chemicals run
around $40,000 and maintenance for pumps at the aquatic centers is estimated at $17,000. Lifeguard
and concession workers are furnished uniforms which are budgeted at $10,000. Concession supplies
for both facilities are estimated to cost $40,000.
Page 145
Departm
D P creation
ment: Parks and Rec n
Division: Civic Ce
D .290.720
entre 101.
The Civic Ce
T f ation of the C
entre staff is responsible for the opera eation classes offered.
Civic Centre and all recre
Recreational opportunities are progra
R s ammed for persons ran e or
nging in age from infants to senio adults.
Responsibilitie include maintenance, adequate sup
R es a pervision dur nal
ring operation hours, sccheduling of tthe facility
and
a providing space for rec ogramming an rentals with the facility
creational pro nd hin y.
ditures by T
Expend Type
Commodities
2%
C
Contractual
Services
42%
Personal
P
Services
S
56%
Staffing
S
Ac
ctual 2009 Budget 2010 Budget 2011 2011 +/-
Position
Full-Time Part-Time sonal Full-Time
Seas e Part-Time Seasonal Ful l-Time Time
Part-T l
Seasonal Change
Civic Centre
C
C
Coordinator 1 - - 1 - - 1 - - -
Facility Supervisor
F
1 9 - 1 8 - 1 11 - +1.5
Total 2 9 - 2 8 - 2 11 - +1.5
Page 146
Department: Parks & Recreation
Division: Civic Centre 101.290.720
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 164,911 $ 176,800 $ 198,800 $ 198,800
51120 FICA 12,649 14,125 15,800 15,800
51130 KPERS 7,863 14,325 9,300 10,000
51132 Supplemental Retirement 7,926 6,665 7,700 7,700
51140 Overtime 2,748 7,800 7,800 7,800
51161 Employee Life Insurance 180 210 200 200
51162 Workman's Compensation Insurance 1,701 1,750 1,200 1,200
51163 Employee Health Insurance 13,251 14,925 15,200 16,100
51164 Employee Dental Insurance 646 675 700 700
51165 Unemployment Insurance 200 225 300 300
Total Personal Services 212,074 237,500 257,000 258,600
CONTRACTUAL SERVICES
52110 Postage 15 - - -
52120 Telecommunications 6,757 9,100 2,100 2,100
52130 Transportation/Reception 59 200 200 200
52140 Education 25 300 300 300
52310 Printing 758 500 1,000 1,000
52330 Legal & Classified Advertising - 1,000 500 500
52340 Photography - 100 100 100
52410 Building & Content Insurance 5,656 5,900 4,600 4,800
52411 General Liability Insurance 684 700 500 500
52510 Utilities 41,175 44,300 45,800 47,700
52520 Buildings -Operations/Maint 134,304 137,500 137,800 127,800
52532 Repair Operations Equip 274 1,000 1,000 1,000
52533 Repair Communications Equip. - 600 600 600
52534 Repair Office Furn. & Equip. - 1,000 1,000 1,000
52630 Rent-Machinery & Equipment 3,427 4,600 4,600 4,600
52720 Dues & Subscriptions 1,324 2,400 1,800 1,800
52851 Professional Services 1,608 500 1,300 1,300
Total Contractual Services 196,064 209,700 203,200 195,300
COMMODITIES
53410 Expendable Tools - 100 100 100
53610 Uniforms & Wear Apparel 1,006 1,000 1,000 1,000
53660 Parks & Recreation Equipment 10,038 8,000 8,000 8,000
53875 Technology 36 12,000 12,000 -
Total Commodities 11,079 21,100 21,100 9,100
TOTAL $ 419,218 $ 468,300 $ 481,300 $ 463,000
The Parks and Recreation Department's Civic Centre Division oversees all maintenance and
rentals within the facility. Highlights of the 2011 budget includes $47,700 for electricity, $127,800
for general building maintenance, $8,000 for table and chair replacement.
Page 147
Departm
D P creation
ment: Parks and Rec n
Division: Recreational Prog
D ng 0.730
grammin 101.290
This Division organizes sp
T e s urnament, Bik Rodeo,
pecial events including the Cinderella’s Ball, Moonlight Golf Tou ke
Shawnee Sha
S arks Swim and Dive Tea am, Old Shaw wnee Days S Sponsorship, Summer Co oncert Series, Tour de
Shawnee Bik Ride, Hers
S ke shey Track & Field Program, Great G Grillers BBQ Contest, Ho oliday Treasuures Craft
Festival, Neig
F V y
ghborwood, Veteran’s Day Celebration Civic Band sponsorship and Shawn
n, d p as
nee Christma Around
Town.
T
ditures by T
Expend Type
Commodities
11%
onal
Perso
Servic
ces
%
29%
ractual
Contr
vices
Serv
0%
60
Staffing
S
ual
Actu 2009 Budget 2010 Budget 2011 2011 +/-
Part- Part- Parrt- Position
Full-Time onal
Seaso e
Full-Time Seasonal ull-Time
Fu Seasona
al Change
Time Time me
Tim
Recreational
R
S
Specialist 1 - - 1 - - 1 - - -
Total 1 - - 1 - - 1 - - -
Page 148
Department: Parks & Recreation
Division: Recreational Programming 101.290.730
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 54,032 $ 53,200 $ 53,400 $ 53,400
51120 FICA 4,159 4,075 4,100 4,100
51130 KPERS 3,547 4,150 4,100 4,500
51132 Supplemental Retirement 2,322 1,925 2,300 2,300
51161 Employee Life Insurance 90 100 100 100
51162 Workman's Compensation Insurance 1,014 1,250 1,000 1,000
51163 Employee Health Insurance 3,876 4,425 4,400 4,700
51164 Employee Dental Insurance 323 400 400 400
51165 Unemployment Insurance 64 75 100 100
Total Personal Services 69,427 69,600 69,900 70,600
CONTRACTUAL SERVICES
52120 Telecommunications 454 600 600 600
52130 Transportation/Reception 6,626 10,000 900 900
52140 Education 558 1,000 1,000 1,000
52310 Printing 1,421 2,300 2,300 2,300
52330 Legal & Classified Advertising 3,155 4,000 4,000 4,000
52540 Land Improvement Maint. 551 300 300 300
52630 Rent-Machinery & Equipment 5,751 6,700 6,700 6,700
52720 Dues & Subscriptions 1,447 3,100 3,100 3,100
52790 Other Contractual Services 500 500 9,000 9,000
52851 Professional Services 117,128 121,800 121,800 121,800
Total Contractual Services 137,591 150,300 149,700 149,700
COMMODITIES
53110 Office Supplies 330 500 500 500
53610 Uniforms & Wear Apparel 7,187 9,700 9,700 9,700
53660 Parks & Recreation Equipment 11,787 16,500 16,500 16,500
Total Commodities 19,303 26,700 26,700 26,700
TOTAL $ 226,322 $ 246,600 $ 246,300 $ 247,000
This Recreation Programming budget includes entertainment for the Summer Concert Series and
Shawnee BBQ. Entertainment for these special events is estimated at $6,000. T-shirts for Tour-
de-Shawnee and Shawnee BBQ participants will cost approximately $9,700. This division
budgets for all recreation program instructors ($107,000). Also included in this budget are awards
and trophies for various events ($8,000).
Page 149
Departm
D P creation
ment: Parks and Rec n
Division: Shawnee Town 101.290.74
D e 40
Shawnee Tow is also pa of the Pa
S wn art arks and Reccreation Depa door museum site that
artment. Thiis is an outd m
collects, preserves and in
c awnee’s histo
nterprets Sha ory. The mu sts ty
useum organiizes and hos communit events,
delivers educational progra
d ol d
ams to schoo groups and general pub s ges
blic, operates a museum store, manag rental
facilities and oversees the Farmer’s Mar
f o rket.
ditures by T
Expend Type
modities
Comm
3%
Contractual
Services
32%
sonal
Pers
Serv
vices
65
5%
Staffing
S
ctual 2009
Ac 0
Budget 2010 et
Budge 2011 2011 +/-
Position
Full-Time P
Part-Time asonal
Sea me
Full-Tim Part-Time Seasonal ull-Time
Fu -Time
Part- nal
Season Change
M
Museum Director 1 - - 1 - - 1 - - -
Curator of
C
C
Collections 1 - - 1 - - 1 - - -
Curator of
C
E
Education 1 - - 1 - - 1 - - -
Facilities
F
C
Coordinator 1 - - 1 - - - 1 - -.25
Volunteer
V
C
Coordinator - 1 - - 1 - - 1 - -
S
Supervisors - 6 - - 7 - - 7 -
Total 4 7 - 4 8 - 3 9 - -.25
Page 150
Department: Parks & Recreation
Division: Shawnee Town 101.290.740
ACTUAL BUDGET REVISED BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010 2011
PERSONAL SERVICES
51110 Salaries $ 234,094 $ 256,800 $ 232,300 $ 228,900
51120 FICA 17,477 19,825 17,900 17,700
51130 KPERS 13,679 20,110 14,500 15,300
51132 Supplemental Retirement 11,070 9,350 10,700 10,700
51140 Overtime 1,498 2,300 2,300 2,300
51161 Employee Life Insurance 360 375 500 500
51162 Workman's Compensation Insurance 1,554 1,650 1,500 1,500
51163 Employee Health Insurance 21,004 23,550 24,100 25,500
51164 Employee Dental Insurance 1,293 1,340 1,400 1,500
51165 Unemployment Insurance 278 300 375 400
Total Personal Services 302,306 335,600 305,575 304,300
CONTRACTUAL SERVICES
52110 Postage
52120 Telecommunications 2,387 5,600 1,200 1,200
52130 Transportation/Reception 3,615 4,500 4,100 3,700
52140 Education 2,682 3,000 3,000 4,000
52142 Educational Programming 43,045 15,000 18,000 18,000
52143 Grants 1,200 - 1,200 1,200
52310 Printing 3,045 5,500 4,500 4,500
52330 Legal & Classified Advertising 1,041 3,000 2,000 2,000
52340 Photography 350 1,500 500 500
52410 Building & Content Insurance 10,199 10,700 8,300 8,700
52411 General Liability Insurance 1,453 1,500 1,100 1,200
52510 Utilities 25,873 29,400 26,500 26,500
52520 Buildings -Operations/Maint 38,653 39,800 31,900 33,800
52533 Repair Communications Equip. - 900 500 500
52534 Repair Office Furn. & Equip. 672 5,300 1,000 1,000
52540 Land Improvement Maint. 14,847 20,000 20,000 20,000
52630 Rent-Machinery & Equipment 2,766 5,500 3,000 3,000
52720 Dues & Subscriptions 1,130 1,300 1,300 1,300
52790 Other Contractual Service (22) 2,000 2,000 2,000
52810 Sales Tax 97 500 500 500
52851 Professional Services 29,064 15,700 15,700 17,200
Total Contractual Services 182,097 170,700 146,300 150,800
COMMODITIES
53110 Office Supplies 9,311 11,000 9,000 9,000
53590 Books & Films 265 1,600 500 500
53610 Uniforms & Wear Apparel 1,473 1,000 1,500 2,000
53630 Merchandise for Resale 1,601 1,000 1,500 2,000
Total Commodities 12,651 14,600 12,500 13,500
TOTAL $ 497,054 $ 520,900 $ 464,375 $ 468,600
The Parks and Recreation Department's Shawnee Town Division oversees an outdoor museum site,
educational programming, manages a rental facility and the Farmers' Market. Highlights of the 2011 budget
include $26,500 for utilities, $20,000 for building maintenance, and $18,000 for educational programming.
Page 151
Special Revenue Operating Budgets
Special Revenue Funds - These funds are used to account for revenues derived from specific taxes,
governmental grants or other revenue sources which are designed to finance particular functions or
activities of the City. Budgeted funds include:
201 Public Safety Equipment Fund - This fund is used to Account for the purchase of police, fire and
rescue equipment.
205 Special Narcotics Fund - This fund accounts for police expenditures funded by drug confiscation
proceeds.
206 Special Highway Aid Fund - This fund is used to account for costs relating to the repair and
maintenance of City streets and highways. Financing is derived from the City’s share of the Kansas
gasoline tax.
207 Special Parks and Recreation Fund - This funding is used to account for parks and recreation
expenditures funded from the state liquor tax.
208 Special Alcohol Abuse Fund - This fund is used to account for expenditures for alcohol
rehabilitation programs funded from resources received from the state liquor tax.
209 Park and Recreation Land Use Fund - This fund is used to account for fees received by local
builders which are designated for the City’s neighborhood park program. This fund now receives
the .25 school tax levy which began in January, 2003.
210 Convention & Tourism Fund - This fund is used to account for a transient guest tax of 6% received
by any hotel, motel, or tourist court which is designated for convention and tourism promotion.
211 Parks & Pipes Fund – This fund is used to account for a 1/8¢ sales tax for storm drainage (50%)
and park improvements (50%) to become effective 1/1/01. This revenue source was for 5 years. In
November, 2004, voters chose to continue the tax from 2006-2015.
212 Cemetery Fund - In 2004, the City acquired the Prairie View Cemetery. State law K.S.A. 17-1367
requires that abandoned cemeteries be transferred to the appropriate City.
213 Stormwater Utility Fund – The Main revenue source for this fund comes from fees charged to
developed properties based on the amount of impervious surfaces on the property and is dedicated
to the City’s Stormwater Management Program. The Stormwater Management Program is also
funded with a transfer from the General Fund into the Stormwater Fund.
214 Public Safety Fund - In November 2004 voters approved a 1/8 cent sales tax effective April 1, 2005.
This is to be used for the construction of a Justice Center and thereafter for public safety purposes.
The 1/8 cent sales tax has no sunset date.
215 Neighborhood Revitalization Fund - Beginning in 2006 the City will be accounting for grant
expenditures previously accounted for in the General Fund for the Downtown Enhancement
Program. This fund will also account for the Neighborhood Revitalization Act which offers property
owners a 90% tax rebate on improvements that increase the appraised value by at least $10,000
on ad valorem taxes. The remaining 10% goes into this fund and will be used to make
improvements to the downtown area.
216 Equipment Reserve Fund - Beginning in 2011 the City is implementing a long-term equipment
reserve program. The fund will be funded through transfers from the General Fund as allowed by
State Statutes. The use of the fund is to cash fund equipment.
Page 152
PUBLIC SAFETY EQUIPMENT FUND
FUND NUMBER 201
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING$ 778,847 $ 840,647 $ 837,498 $ 620,712
REVENUE
TAXES
43011 Property 409,097 384,700 390,700 368,900
43012 Motor Vehicle 43,431 45,000 45,000 45,000
43016 M&E Slider 439 500 501 -
43031 Back Taxes 4,769 5,900 6,000 5,900
Total Taxes 457,736 436,100 442,201 419,800
INTERGOVERNMENTAL
43150 Grants 97,594 - 6,000
Total Intergovernmental 97,594 - 6,000 -
USE OF MONEY & PROPERTY
43511 Interest 8,490 8,400 8,000 6,200
Total Use of Money & Prope 8,490 8,400 8,000 6,200
TOTAL REVENUE 563,820 444,500 456,201 426,000
EXPENDITURES
FIRE EQUIPMENT
53990 Lease Purchase Payments 73,456 175,000 160,000 160,000
54420 Operations Equipment 34,338 35,000 35,000 35,000
Total Fire Equipment 107,794 210,000 195,000 195,000
POLICE EQUIPMENT
54410 Motor Vehicles Lic. 100,240 322,500 312,777 244,142
54420 Operations Equipment 297,135 22,710 15,210 7,600
53390 Countywide Radio lease - 150,000 150,000 200,000
Total Police Equipment 397,375 495,210 477,987 451,742
TOTAL EXPENDITURES 505,169 705,210 672,987 646,742
REVENUE OVER EXPENDIT 58,651 (260,710) (216,786) (220,742)
FUND BALANCE ENDING $ 837,498 $ 579,937 $ 620,712 $ 399,970
Page 153
SPECIAL NARCOTICS FUND
FUND NUMBER 205
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 110,716 $ 110,716 $ 128,749 $ 133,449
REVENUE
TAXES
43082 Drug Tax 16,722 19,400 11,400 11,500
Total Taxes 16,722 19,400 11,400 11,500
USE OF MONEY & PROPERTY
43511 Interest 1,311 1,100 800 1,300
Total Use of Money & Property 1,311 1,100 800 1,300
TOTAL REVENUE 18,033 20,500 12,200 12,800
EXPENDITURES
54420 Operations Equipment - 25,000 7,500 19,560
TOTAL EXPENDITURES - 25,000 7,500 19,560
REVENUE OVER EXPENDITURES 18,033 (4,500) 4,700 (6,760)
FUND BALANCE ENDING $ 128,749 $ 106,216 $ 133,449 $ 126,689
Page 154
SPECIAL HIGHWAY FUND
FUND NUMBER 206
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 439,763 $ 29,352 $ 143,238 $ 20,300
REVENUE
INTERGOVERNMENTAL
43161 State Gasoline Tax 1,525,795 1,738,420 1,610,110 1,660,000
Transfer from General Fund (Street) - - 150,000 750,000
43621 Transfer from General Fund (Park) 75,000 - - -
43621 Transfer from Stormwater Utility 314,000 215,800 215,800 217,100
Total Intergovernmental 1,914,795 1,954,220 1,975,910 2,627,100
USE OF MONEY & PROPERTY
43511 Interest 4,547 300 5,000 200
Total Use of Money & Property 4,547 300 5,000 200
TOTAL REVENUE 1,919,342 1,954,520 1,980,910 2,627,300
EXPENDITURES
MISCELLANEOUS
58000 Transfer to Debt Service Fund 1,748,500 1,754,720 1,610,110 1,660,000
TOTAL TRANSFERS 1,748,500 1,754,720 1,610,110 1,660,000
COMMODITIES
53860 Sand Gravel & Rock - - - 20,500
Total Commodities - - - 20,500
CAPITAL OUTLAY
54301 Drainage & Curb Repair - 215,800 287,641 217,100
54301 Land Improvements 467,367 13,352 206,097 750,000
Total Capital Outlay 467,367 229,152 493,738 967,100
TOTAL EXPENDITURES 2,215,867 1,983,872 2,103,848 2,647,600
REVENUE OVER EXPENDITURES (296,525) (29,352) (122,938) (20,300)
FUND BALANCE ENDING $ 143,238 $ - $ 20,300 $ -
Page 155
SPECIAL PARK & RECREATION FUND
FUND NUMBER 207
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 676,212 $ 277,100 $ 774,664 $ 257,487
REVENUE
TAXES
43081 Liquor Taxes 257,887 241,200 241,200 242,400
Total Taxes 257,887 241,200 241,200 242,400
USE OF MONEY & PROPERTY
43511 Interest 7,744 2,800 5,000 2,600
Total Use of Money & Property 7,744 2,800 5,000 2,600
MISCELLANEOUS 107,581 100,000 345,000 100,000
Total Miscellaneous 107,581 100,000 345,000 100,000
TOTAL MISCELLANEOUS
TOTAL REVENUE 373,212 344,000 591,200 345,000
EXPENDITURES
54300 TASAC Repairs - - 313,000 -
54300 Compliance SBG Act (Splash Cove) 33,000 - - -
54300 Compliance SBG Act (TASAC) 12,026 - - -
54300 Improvements - Gum Springs 18,435 - - -
54300 Improvements - Water Tower Park 46,854 - 15,477 -
54300 Equipment - - 24,600 -
54300 Shawnee Town - Phase One 8,084 487,000 592,000 -
54300 Shawnee Town Plan - Phase Two - - - 94,000
58000 Debt Payment Pioneer Crossing 96,500 98,300 98,300 99,100
58000 Debt Payment Stump Park 50,000 50,000 50,000
54300 Shawnee Town Building Repairs & Painting 9,861 15,000 15,000 15,000
54300 Future Park Improvements - - - -
TOTAL EXPENDITURES 274,760 600,300 1,108,377 258,100
REVENUE OVER EXPENDITURES 98,452 (256,300) (517,177) 86,900
FUND BALANCE ENDING $ 774,664 $ 20,800 $ 257,487 $ 344,387
Page 156
SPECIAL ALCOHOL ABUSE FUND
FUND NUMBER 208
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 159,945 $ 275,245 $ 295,564 $ 366,014
REVENUE
TAXES
43081 Liquor Tax 257,887 241,200 241,200 242,400
Total Taxes 257,887 241,200 241,200 242,400
USE OF MONEY & PROPERTY
43511 Interest 3,183 5,500 3,000 7,300
Total Use of Money & Property 3,183 5,500 3,000 7,300
TOTAL REVENUE 261,070 246,700 244,200 249,700
EXPENDITURES
51110 Salaries & Benefits (SRO) 95,800 102,000 102,000 105,000
51135 Salaries & Benefits (Pros.) - 17,250 25,000
52790 Other Contractual Services - - 2,000 2,000
52851 Professional Services 29,651 50,000 50,000 50,000
53875 Technology - - 2,500 -
TOTAL EXPENDITURES 125,451 152,000 173,750 182,000
REVENUE OVER EXPENDITURES 135,619 94,700 70,450 67,700
FUND BALANCE ENDING $ 295,564 $ 369,945 $ 366,014 $ 433,714
Page 157
PARK & RECREATION LAND USE FUND
FUND NUMBER 209
ACTUAL BUDGET BUDGET BUDGET
ACCT.# CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 296,175 $ 49,675 $ 17,465 $ 48,265
REVENUE
SERVICE CHARGES
43361 Park Fees 27,763 40,400 30,000 30,600
Total Service Charges 27,763 40,400 30,000 30,600
USE OF MONEY & PROPERTY
43511 Interest 1,859 1,000 800 1,000
Total Use of Money & Property 1,859 1,000 800 1,000
TOTAL REVENUE 29,622 41,400 30,800 31,600
EXPENDITURES
54300 T.A. SAC Repairs 308,332 - - -
TOTAL EXPENDITURES 308,332 - - -
REVENUE OVER EXPENDITURES (278,710) 41,400 30,800 31,600
FUND BALANCE ENDING $ 17,465 $ 91,075 $ 48,265 $ 79,865
Page 158
CONVENTION AND TOURISM FUND
FUND NUMBER 210
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 76,006 $ 60,505 $ 71,055 $ 71,055
REVENUE
TAXES
43052 Hotel Occupancy Tax 279,966 331,100 282,800 282,800
Total Taxes 279,966 331,100 282,800 282,800
USE OF MONEY & PROPERTY
43511 Interest 584 1,200 400 700
Total Use of Money & Property 584 1,200 400 700
MISCELLANEOUS REVENUE
Miscellaneous 5,556
Total Miscellaneous Revenue 5,556 - - -
TOTAL REVENUE 286,106 332,300 283,200 283,500
EXPENDITURES
52851 Convention & Visitor's Bureau 143,900 150,600 143,900 143,900
52851 Old Shawnee Days 20,000 20,000 20,000 20,000
52851 Wonderscope 20,000 10,000 10,000 10,000
58000 Transfer to General Fund 107,156 150,600 109,300 119,600
TOTAL EXPENDITURES 291,056 331,200 283,200 293,500
REVENUE OVER EXPENDITURES (4,951) 1,100 - (10,000)
FUND BALANCE ENDING $ 71,055 $ 61,605 $ 71,055 $ 61,055
Page 159
PARKS & PIPES FUND
FUND NUMBER 211
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 816,374 $ 872,117 $ 911,452 $ 75,487
REVENUE
TAXES
43047 Sales - Parks & Pipes 992,609 1,022,800 972,757 972,757
43048 Sales/Use Tax - Parks & Pipes 122,229 142,000 112,451 112,451
Total Taxes 1,114,838 1,164,800 1,085,208 1,085,208
USE OF MONEY & PROPERTY
43511 Interest 5,751 8,700 4,600 400
Total Use of Money & Property 5,751 8,700 4,600 400
TOTAL REVENUE 1,120,589 1,173,500 1,089,808 1,085,608
EXPENDITURES
PARKS
54300 P.N. 3331 Quivira Glenn 419,362 - - -
54300 P.N. 3329 Clear Creek Phase I 156,440 - 354,560 -
54300 P.N. 3344 West Flanders 36,039 - - -
54300 P.N. 3355 Clear Creek Trail Phase II 146,991 350,000 360,000 93,009
Total Parks 758,832 350,000 714,560 93,009
STORM DRAINAGE
54300 P.N. 3285 Jo Dr to 59th W of Flint 44,441 - 25,772 -
54300 P.N. 3327 Brianwood North 3,127 - 1,601 -
54300 P.N. 3328 Monticello Meadows I 58,506 - 3,840 -
54300 P.N. 3283 70th Flint 70,366 937,000 841,000 -
54300 52nd Ter & Barton - Nieman 90,239 - 15,000 -
54300 55th & Earnshaw - - - 769,000
54300 Bradshaw - 77th to Seven Hills - - - 56,000
54300 Richards - 77th to Seven Hills - - - 45,500
Total Storm Drainage 266,679 937,000 1,211,213 870,500
TOTAL EXPENDITURES 1,025,511 1,287,000 1,925,773 963,509
REVENUE OVER EXPENDITURES 95,078 (113,500) (835,965) 122,099
FUND BALANCE ENDING $ 911,452 $ 758,617 $ 75,487 $ 197,586
Page 160
CEMETERY FUND
FUND NUMBER 212
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 39,125 $ 1,896 $ 24,448 $ 34,548
REVENUE
USE OF MONEY & PROPERTY
43511 Interest 191 - 100 300
Total Use of Money & Property 191 - 100 300
SERVICE CHARGES
43525 Grave Lots 33,995 20,000 20,000 20,000
43527 Grave Interment Fee 24,560 10,000 20,000 20,000
Total Service Charges 58,555 30,000 40,000 40,000
TOTAL REVENUE 58,746 30,000 40,100 40,300
EXPENDITURES
Printing
52851 Professional Services 5,400 10,000 10,000 10,000
54300 Land Improvement Maintenance 15,165 20,000 20,000 20,000
54300 Columbarium 51,693 - - -
59000 Refunds 1,165 - - -
TOTAL EXPENDITURES 73,423 30,000 30,000 30,000
REVENUE OVER EXPENDITURES (14,677) - 10,100 10,300
FUND BALANCE ENDING $ 24,448 $ 1,896 $ 34,548 $ 44,848
Page 161
STORMWATER UTILITY FUND
FUND NUMBER 213
The Stormwater Division in the General Fund budget is a transfer to the Stormwater Utility Fund. Public Works
Stormwater division staff is paid for out of the Stormwater Utility Fund:
2011
Actual 2009 Budget 2010 Budget 2011
Positions
Full-Time Part-Time Seasonal Full-Time Part-Time Seasonal Full-Time Part-Time Seasonal
Stormwater
Manager 1 - - 1 - - 1 - - -
Public Works
Coordinator 1 - - 1 - - - - - -
Engineering Tech 1 - - 1 - - 1 - - -
Foreman 3 - - 3 - - 2 - - -1
Mechanic 1 - - 1 - - 1 - - -
Maintenance
Worker 7 - - 7 - - 7 - - -
Stormwater
Program Specialist - - - - - - 1 - - +1
Engineering Aide - - - - - - - - 1 .25
Total 14 - - 14 - - 13 - 1 .25
Page 162
STORMWATER SUMMARY
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 1,918,068 $ 738,167 $ 2,008,292 $ 1,219,571
REVENUE
TAXES
43055 Stormwater Utility Tax 1,671,137 1,632,800 1,671,000 1,679,400
Total Taxes 1,671,137 1,632,800 1,671,000 1,679,400
USE OF MONEY & PROPERTY
43511 Interest 25,956 14,800 25,000 24,400
Total Use of Money & Property 25,956 14,800 25,000 24,400
MISCELLANEOUS
43621 Transfer from Other Funds - 700,000 450,000 450,000
Total Miscellaneous - 700,000 450,000 450,000
TOTAL REVENUE 1,697,093 2,347,600 2,146,000 2,153,800
EXPENDITURES
PERSONAL SERVICES
51110 Salaries $ 354,675 $ 667,100 $ 563,836 $ 643,817
51120 FICA 27,612 54,900 45,734 51,853
51130 KPERS 23,373 37,600 46,392 56,666
51132 Supplemental Retirement 12,005 21,400 24,440 24,440
51140 Overtime 15,458 34,000 34,000 34,000
51161 Employee Life Ins. 630 1,600 1,368 1,409
51162 Worker's Compensation 11,322 20,800 20,435 21,252
51163 Employee Health Insurance 49,312 145,300 105,573 116,818
51164 Employee Dental Insurance 1,939 5,600 4,286 4,935
51165 Unemployment Insurance 415 - 957 1,085
Total Personal Services 496,741 988,300 847,021 956,275
CONTRACTUAL SERVICES
52120 Telecommunications 3,245 12,200 7,400 7,400
52130 Transportation/Reception 395 4,400 4,400 6,000
52140 Education 4,380 8,400 8,100 8,500
52450 Motor Vehicle Insurance 749 8,200 2,600 2,700
52451 Inland Marine Insurance - 900 1,000 1,000
52510 Utilities 1,908 27,800 27,800 36,600
52520 Repair Buildings & Struc 6,230 18,900 39,200 44,200
52531 Repair Motor Vehicles Lic 24,710 20,400 20,400 35,500
52532 Repair Operations Equip 8,705 13,600 33,600 51,800
52533 Repair Comm Equip 344 1,500 1,200 1,200
52534 Repair Office Furniture - 200 200 200
52540 Land Improvement Maint 96,057 170,400 155,400 175,000
52630 Rent-Machinery & Equipment - 2,300 5,500 5,500
52720 Dues & Subscriptions 465 1,700 1,500 1,300
52780 Clothing Allowance 1,050 - - -
52851 Professional Services 71,331 239,800 233,300 254,100
Total Contractual Services 219,569 530,700 541,600 631,000
Page 163
STORMWATER SUMMARY
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
COMMODITIES
53110 Office Supplies 2,396 5,500 5,500 7,300
53410 Expendable Tools 372 1,000 3,500 5,500
53530 Gasoline, Diesel 14,175 70,600 68,600 58,800
53610 Uniforms & Wearing Apparel 1,925 10,400 10,100 7,600
53860 Sand Gravel & Rock - 7,500 7,500 7,500
53870 Other Operating Supplies 56 1,000 1,000 1,000
53875 Technology - 4,000 4,000 -
53990 Lease Purchase 93,493 93,500 93,500 93,500
Total Commodities 112,416 193,500 193,700 181,200
CAPITAL OUTLAY
54300 Land Improvements 253,225 209,000 1,128,500 900,000
54410 Motor Vehicles 210,917 - 1,000 1,000
54420 Operations Equipment - 53,600 5,400 1,800
54445 Office Furn & Equip (1,000-5,000) - - - 1,000
Total Capital Outlay 464,142 262,600 1,134,900 903,800
TRANSFERS
58000 Transfer to Other Funds 314,000 215,800 215,500 217,100
Total Transfers 314,000 215,800 215,500 217,100
REFUNDS
59000 Refunds - 2,000 2,000 2,000
Total Refunds - 2,000 2,000 2,000
TOTAL EXPENDITURES 1,606,868 2,192,900 2,934,721 2,891,375
REVENUE OVER EXPENDITURES 90,224 154,700 (788,721) (737,575)
FUND BALANCE ENDING 2,008,292 892,867 1,219,571 481,996
Page 164
PUBLIC SAFETY FUND
FUND NUMBER 214
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 1,983,372 $ 1,424,672 $ 1,780,853 $ 1,443,253
REVENUE
TAXES
43053 Sales Taxes 992,609 1,022,800 972,800 972,800
43054 Use Taxes 122,229 142,000 112,500 112,500
Total Taxes 1,114,838 1,164,800 1,085,300 1,085,300
USE OF MONEY & PROPERTY
43511 Interest 19,906 14,300 16,100 14,500
Total Use of Money & Property 19,906 14,300 16,100 14,500
TOTAL REVENUE 1,134,744 1,179,100 1,101,400 1,099,800
EXPENDITURES
56501 Debt Service 1,337,263 1,439,000 1,439,000 1,456,300
TOTAL EXPENDITURES 1,337,263 1,439,000 1,439,000 1,456,300
REVENUE OVER EXPENDITURES (202,519) (259,900) (337,600) (356,500)
FUND BALANCE ENDING $ 1,780,853 $ 1,164,772 $ 1,443,253 $ 1,086,753
Page 165
NEIGHBORHOOD REVITALIZATION FUND
FUND NUMBER 215
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 47,097 $ 16,517 $ 58,982 $ 42,182
REVENUE
SERVICE CHARGES
43352 NRA Downtown Rebate (net) 14,171 20,000 17,000 17,000
Total Service Charges 14,171 20,000 17,000 17,000
DONATIONS
43362 Donations & Sponsorships 1,770 3,000 1,200 1,200
Total Donations 1,770 3,000 1,200 1,200
USE OF MONEY & PROPERTY
43511 Interest - 200 - -
Total Use of Money & Property - 200 - -
TRANSFERS
43621 Transfer from General Fund 25,000 50,000 25,000 40,000
Total Transfers 25,000 50,000 25,000 40,000
TOTAL REVENUE 40,941 73,200 43,200 58,200
EXPENDITURES
52790 Downtown Expenditures 13,739 50,000 40,000 40,000
52790 Grants 15,317 20,000 20,000 25,000
TOTAL EXPENDITURES 29,056 70,000 60,000 65,000
REVENUE OVER EXPENDITURES 11,885 3,200 (16,800) (6,800)
FUND BALANCE ENDING $ 58,982 $ 19,717 $ 42,182 $ 35,382
Page 166
EQUIPMENT RESERVE FUND
FUND NUMBER 216
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ - $ - $ - $ -
REVENUE
USE OF MONEY & PROPERTY
43511 Interest - - -
Total Use of Money & Property - - - -
TRANSFERS
43621 Transfer from General Fund - - - 200,000
Total Transfers - - - 200,000
TOTAL REVENUE - - - 200,000
EXPENDITURES
54420 Operations Equipment - - - 200,000
TOTAL EXPENDITURES - - - 200,000
REVENUE OVER EXPENDITURES - - - -
FUND BALANCE ENDING $ - $ - $ - $ -
Page 167
Debt Service Fund
The Bond and Interest Fund is used to account for the payment of principal and interest on the City’s general
obligation bonds, which are recorded in the general long-term debt group of accounts. Revenues for this purpose
include ad valorem property taxes, special assessment taxes and investment interest income.
2010 Outstanding Debt By Project Type
Total Debt as of 12/31/2010 $86,165,000
Page 168
Debt Service Fund
At the end of 2010 the City will have $86,165,000 in outstanding General Obligation Bonds. The City is limited by
State law in the amount of general obligation debt it can incur. This limit is set at 30% of the total assessed
valuation, including motor vehicle assessments. The legal debt margin can be estimated as follows:
Assessed valuation of taxable tangible property $ 686,647,521
Equalized valuation of motor vehicles (est.) 87,291,949
Equalized assessed tangible valuation of
computation of bonded debt limitations $ 773,939,470
Legal Debt Limit (30%) $ 232,181,841
Less: General Obligation Bonds 86,165,000
Plus: Debt Service Fund balance 1,169,310
Legal debt Margin $ 147,186,151
Percentage of debt capacity used 37%
Page 169
DEBT SERVICE FUND
FUND NUMBER 401
ACTUAL BUDGET BUDGET BUDGET
ACCT. # CLASSIFICATION 2009 2010 2010R 2011
FUND BALANCE BEGINNING $ 484,059 $ 1,121,521 $ 906,628 $ 1,169,310
REVENUE
TAXES
43011 Property 6,751,250 6,352,923 6,480,000 6,088,900
43012 Motor Vehicle 841,995 700,000 842,000 842,000
43016 M&E Slider 5,309 5,300 5,301 5,300
43031 Back Taxes 89,650 98,100 99,400 95,300
43061 Special Assessments 1,445,821 1,506,900 1,642,693 1,458,000
Special Assessments New 144,500 - 700,600
Total Taxes 9,134,025 8,807,723 9,069,394 9,190,100
SERVICE CHARGES
43322 Excise Tax 42,144 200,000 25,000 70,000
Total Service Charges 42,144 200,000 25,000 70,000
USE OF MONEY & PROPERTY
43511 Interest 48,880 111,500 50,000 63,200
Total Use of Money & Property 48,880 111,500 50,000 63,200
MISCELLANEOUS
Miscellaneous 114,194 - -
43621 Transfer from Other Funds 1,895,000 1,853,020 1,758,410 1,809,100
Total Miscellaneous 2,009,194 1,853,020 1,758,410 1,809,100
TOTAL REVENUE 11,234,243 10,972,243 10,902,804 11,132,400
EXPENDITURES
56501 Debt Service - Prior G.O. Bonds 10,159,374 9,584,765 9,687,022 9,402,356
56501 Debt Service - KDOT Loan 652,300 652,300 652,300 652,300
Debt Service - KDOT Loan - 2009 - 544,200 300,800 300,800
Bond 2009 (special Assessment) - 144,500 - -
Bond 2010 - - - 408,800
Bond 2010 (special Assessment) - - - 700,600
10811674 TOTAL EXPENDITURES 10,811,674 10,925,765 10,640,122 11,464,856
REVENUE OVER EXPENDITURES 422,569 46,478 262,682 (332,456)
FUND BALANCE ENDING $ 906,628 $ 1,168,000 $ 1,169,310 $ 836,854
Page 170
City of Shawnee
Outstanding General Obligation Bonds by Series and Project
Year Project Project Original 12/31/2010 Project
Issued Number Name Bond Amount Bond Balance Type
Series 2002 3242 4900 Block of Nieman Drainage 78,247 25,639 Storm
3246 I-435 & Midland Drive Signalization 49,326 16,162 Street
3248 Monticello Road - 79th to 83rd 838,215 274,652 Street
3251 47th Street - Mund Road to K-7 1,400,290 458,824 Street
3253 63rd Street - Lackman to Rene 863,112 282,810 Street
3256 Johnson Drive and Monticello Signalization 287,051 94,056 Street
3257 Old K-7 Highway Reconstruction 988,404 323,864 Street
3265 Cody Avenue (57th to Johnson Drive) 497,795 163,109 Street
3268 Monticello - 75th to 79th 582,560 190,884 Street
5,585,000 1,830,000
Series 2003-A 3244 43rd St. & K-7 Hwy. Traffic Signal 87,471 51,792 Street
3263 61st Street from Nieman to Flint 169,207 100,188 Street
3252 Wilder Road Bridge over Hayes Creek 471,076 278,927 Street
3254 Woodland Avenue - 47th to SMPky 8,487,763 5,025,649 Street
3262 7000 block of Gladstone Storm Drain 273,140 161,728 Storm
3273 Midland Dr. Silverheel Frontage Road 2,671,343 1,581,717 Street
12,160,000 7,200,000
Series 2004-A 3185 Shawnee Mission Parkway Jaycee to Halsey 3,183,211 2,098,100 Street
3259 Shawnee Mission Parkway Street Lighting 315,213 207,762 Street
3272 67th & Lackman, S. SM Pkwy on-off ramps 339,450 223,737 Street
3276 West Pool Renovation & Park Develop 4,427,415 2,918,173 Park
3278 Pflumm and Blackfish Parkway Signalization 232,713 153,385 Street
3279 Widmer Street Improvements 828,404 546,013 Street
3280 Maurer Rd Improve - Johnson Dr to Midland 2,777,146 1,830,457 Street
3286 55th Street, Rosehill to Quivira Road 2,000,472 1,318,540 Street
3294 Rosehill Road Reconstruction 1,583,693 1,043,835 Street
15,687,717 10,340,000
Series 2005-A 3237 Shawnee Mission Parkway Widening 1,620,000 1,176,179 Street
3266 79th St. Bridge over Clear Creek 580,000 421,101 Street
3270 51st to 55th Street, Quivira to Lucile Ln 1,320,000 958,368 Storm
3295 83rd Street Improvements K-7 to Cole Parkway 1,095,000 795,010 Street
3300 67th and Long Intersection Improvements 305,000 221,441 Street
3301 Shawnee Mission Parkway Corridor Improve 2,175,000 1,579,130 Street
3305 Johnson Drive Rehabilitation 260,000 188,770 Street
7,355,000 5,340,000
Series 2006-A 3281 Johnson & Woodsonia Signal 300,000 236,276 Street
3299 67th Street Rehab. 230,000 181,145 Street
3303 Justice Center Land 2,700,000 2,126,483 General
3304 Johnson Drive & Nieman 2,115,000 1,665,745 Street
3310 61st & Monticello Traffic Signal 640,000 504,055 Street
3311 Johnson Drive & Renner Signals 150,000 118,138 Street
3312 Pioneer Crossing Park 1,115,000 878,159 Park
7,250,000 5,710,000
Page 171
Year Project Project Original 12/31/2010 Project
Issued Number Name Bond Amount Bond Balance Type
Series 2007-A 3303 Justice Center & Fire Station No. 2 18,615,000 17,090,205 General
3314 75th Street Rehab 525,000 481,996 Street
3320 47th & K-7 Signal 210,000 192,798 Street
19,350,000 17,765,000
Series 2008A 3302 Holliday Drive I-435 to Widner 6,080,000 5,122,044 Street
3237 Shawnee Mission PH III, Halsey to Pflumm 785,000 661,317 Street
3319 Renner Road Street Lighting Midland 180,000 151,639 Street
7,045,000 5,935,000
Series 2008B 1998A Refinancing of Street projects 2,691,000 2,176,442 Street
1998A Refinancing of Storm projects 234,000 189,256 Storm
2000A Refinancing of Street projects 2,880,000 2,329,302 Street
5,805,000 4,695,000
Series 2008C 2000A Refinancing of Street projects 2,870,000 1,996,215 Street
2000B Refinancing of Street projects 4,491,000 3,123,694 Street
2000B Refinancing of Storm projects 499,000 347,077 Storm
2001A Refinancing Stump Memorial Park 1,342,950 934,083 Parks
2001A Refinancing of Street projects 5,052,050 3,513,930 Street
14,255,000 9,915,000
Series 2009A 3326 Silverheel South 1,410,000 1,290,000 Street
1,410,000 1,290,000
Series 2010A TR44 Refinancing of Street projects 3,585,000 3,585,000 Street
TR45 Refinancing of Street projects 2,360,000 2,360,000 Street
3362 Traffic Signals 700,000 700,000 Street
3322 Monticello South Phase I 3,915,000 3,915,000 Street
10,560,000 10,560,000
Refinancing 2002 Debt
Series 2010B 3242 4900 Block of Nieman Drainage 78,247 78,247 Storm
3246 I-435 & Midland Drive Signalization 49,326 49,326 Street
3248 Monticello Road - 79th to 83rd 838,215 838,215 Street
3251 47th Street - Mund Road to K-7 1,400,290 1,400,290 Street
3253 63rd Street - Lackman to Rene 863,112 863,112 Street
3256 Johnson Drive and Monticello Signalization 287,051 287,051 Street
3257 Old K-7 Highway Reconstruction 988,404 988,404 Street
3265 Cody Avenue (57th to Johnson Drive) 497,795 497,795 Street
3268 Monticello - 75th to 79th 582,560 582,560 Street
5,585,000 5,585,000
Total Outstanding General Obligation Bonds 12/31 86,165,000
Street 60,458,000 70%
Stormwater 1,760,000 2%
Park 4,730,000 5%
General Purpose 19,217,000 22%
86,165,000
Temporary Notes at 12/31 2,645,000
Total Outstanding General Obligation Bonds and Temporary Notes 88,810,000
Page 172
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
All Outstanding Issues
Year
(Jan. 1) Outstanding Principal Interest 1 Interest 2 Total
2011 88,810,000 8,685,000 1,653,710.60 1,640,779.39 11,979,489.99
2012 80,125,000 11,680,000 1,500,808.14 1,500,808.14 14,681,616.28
2013 68,445,000 9,410,000 1,220,539.39 1,220,539.39 11,851,078.78
2014 59,035,000 9,180,000 1,080,439.39 1,080,439.39 11,340,878.78
2015 49,855,000 8,410,000 939,904.39 939,904.39 10,289,808.78
2016 41,445,000 7,875,000 805,112.51 805,112.51 9,485,225.02
2017 33,570,000 7,230,000 675,758.75 675,758.75 8,581,517.50
2018 26,340,000 6,280,000 551,222.50 551,222.50 7,382,445.00
2019 20,060,000 4,680,000 430,190.00 430,190.00 5,540,380.00
2020 15,380,000 3,310,000 340,532.50 340,532.50 3,991,065.00
2021 12,070,000 2,795,000 276,065.00 276,065.00 3,347,130.00
2022 9,275,000 1,620,000 220,583.75 220,583.75 2,061,167.50
2023 7,655,000 1,625,000 183,931.25 183,931.25 1,992,862.50
2024 6,030,000 1,595,000 147,125.00 147,125.00 1,889,250.00
2025 4,435,000 1,665,000 109,025.00 109,025.00 1,883,050.00
2026 2,770,000 1,355,000 69,250.00 69,250.00 1,493,500.00
2027 1,415,000 1,415,000 35,375.00 35,375.00 1,485,750.00
TOTAL 2011-2027 $88,810,000 $10,239,573 $10,226,642 $109,276,215
Page 173
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2002-A
Project Number 3242, 3246, 3248, 3251, 3253, 3256, 3257, 3265, 3268
TIC
4.3341
NET INT
4,992,583
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $7,225,000 895,000 4.200% 162,661 162,661 1,220,323
2012 $6,330,000 935,000 4.300% 143,866 143,866 1,222,733
1,830,000 306,528 306,528 2,443,055
ISSUE DATE: 6/1/2002
ORIGINAL ISSUE GOB: $13,205,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $13,205,000
Project # Principal
3242 185,068
3246 116,664
3248 1,982,530
3251 3,311,938
3253 2,041,414
3256 678,928
3257 2,337,752
3265 1,177,374
3268 1,377,858
13,209,526
Total Issue roun 13,205,000 Partial Refunded 2010B
Page 174
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2003-A
Project Number 3244, 3263, 3252, 3254, 3262, 3273
TIC
3.9666
NET INT
4,277,012
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $7,200,000 790,000 3.625% 144,892 144,892 1,079,784
2012 $6,410,000 820,000 3.800% 130,573 130,573 1,081,146
2013 $5,590,000 845,000 3.900% 114,993 114,993 1,074,986
2014 $4,745,000 880,000 4.000% 98,516 98,516 1,077,031
2015 $3,865,000 910,000 4.000% 80,916 80,916 1,071,831
2016 $2,955,000 945,000 4.125% 62,716 62,716 1,070,431
2017 $2,010,000 985,000 4.250% 43,225 43,225 1,071,450
2018 $1,025,000 1,025,000 4.350% 22,294 22,294 1,069,588
7,200,000 698,124 698,124 8,596,248
ISSUE DATE: 8/25/2003
ORIGINAL ISSUE GOB: $12,160,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $12,160,000
Project # Principal
3244 87,471
3263 169,207
3252 471,076
3254 8,487,763
3262 273,140
3273 2,671,343
12,160,000
Page 175
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2004-A
Project Number 3185, 3259, 3272, 3276, 3278
TIC
3.7631
NET INT
5,109,862.35
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $10,340,000 995,000 3.200% 192,573 192,573 1,380,146
2012 $9,345,000 1,030,000 3.375% 176,653 176,653 1,383,306
2013 $8,315,000 1,065,000 3.500% 159,272 159,272 1,383,544
2014 $7,250,000 1,100,000 3.600% 140,634 140,634 1,381,269
2015 $6,150,000 1,140,000 3.750% 120,834 120,834 1,381,669
2016 $5,010,000 1,185,000 3.875% 99,459 99,459 1,383,919
2017 $3,825,000 1,225,000 4.000% 76,500 76,500 1,378,000
2018 $2,600,000 1,275,000 4.000% 52,000 52,000 1,379,000
2019 $1,325,000 1,325,000 4.000% 26,500 26,500 1,378,000
10,340,000 1,044,426 1,044,426 12,428,853
ISSUE DATE: 12/7/2004
ORIGINAL ISSUE GOB: $15,825,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $15,825,000
Project # Principal
3185 3,183,211
3259 315,213
3272 339,450
3276 4,427,415
3278 232,713
3279 828,404
3280 2,777,146
3286 2,000,472
3294 1,583,693
15,687,718
Page 176
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2005-A
Project Numbers 3237, 3266, 3270, 3295, 3300, 3301, 3305
TIC
3.7178
NET INT
2,417,959.00
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $5,340,000 450,000 3.700% 100,299 100,299 650,598
2012 $4,890,000 470,000 3.700% 91,974 91,974 653,948
2013 $4,420,000 485,000 3.700% 83,279 83,279 651,558
2014 $3,935,000 505,000 3.700% 74,306 74,306 653,613
2015 $3,430,000 520,000 3.700% 64,964 64,964 649,928
2016 $2,910,000 540,000 3.700% 55,344 55,344 650,688
2017 $2,370,000 560,000 3.750% 45,354 45,354 650,708
2018 $1,810,000 580,000 3.800% 34,854 34,854 649,708
2019 $1,230,000 605,000 3.850% 23,834 23,834 652,668
2020 $625,000 625,000 3.900% 12,188 12,188 649,375
5,340,000 586,394 586,394 6,512,788
ISSUE DATE: 11/17/2005
ORIGINAL ISSUE GOB: $7,355,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $7,355,000
Project # Principal
3237 1,620,000
3266 580,000
3270 1,320,000
3295 1,095,000
3300 305,000
3301 2,175,000
3305 260,000
7,355,000
Page 177
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2006-A
Project Numbers 3281, 3299, 3303, 3304, 3310, 3311, 3312
TIC
3.7765
NET INT
2,330,256.25
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $5,710,000 435,000 3.500% 104,673 104,673 644,346
2012 $5,275,000 450,000 3.500% 97,061 97,061 644,121
2013 $4,825,000 460,000 3.500% 89,186 89,186 638,371
2014 $4,365,000 475,000 3.550% 81,136 81,136 637,271
2015 $3,890,000 495,000 3.625% 72,704 72,704 640,409
2016 $3,395,000 510,000 3.650% 63,733 63,733 637,465
2017 $2,885,000 525,000 3.700% 54,425 54,425 633,850
2018 $2,360,000 555,000 3.750% 44,713 44,713 644,425
2019 $1,805,000 580,000 3.750% 34,306 34,306 648,613
2020 $1,225,000 600,000 3.800% 23,431 23,431 646,863
2021 $625,000 625,000 3.850% 12,031 12,031 649,063
5,710,000 677,398 677,398 7,064,796
ISSUE DATE: 12/4/2006
ORIGINAL ISSUE GOB: $7,250,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $7,250,000
Project # Project Name Principal
3281 Johnson & Woodsonia Signal 300,000
3299 67th Street Rehab. 230,000
3303 Justice Center Land 2,700,000
3304 Johnson Drive & Nieman 2,115,000
3310 61st & Monticello Traffic Signal 640,000
3311 Johnson Drive & Renner Signal 150,000
3312 Pioneer Crossing Park 1,115,000
7,250,000
Page 178
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2007-A
Project Number 3303, 3314, 3320
TIC
4.5677
NET INT
12,132,250
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $17,765,000 635,000 5.000% 444,125 444,125 1,523,250
2012 $17,130,000 690,000 5.000% 428,250 428,250 1,546,500
2013 $16,440,000 745,000 5.000% 411,000 411,000 1,567,000
2014 $15,695,000 810,000 5.000% 392,375 392,375 1,594,750
2015 $14,885,000 865,000 5.000% 372,125 372,125 1,609,250
2016 $14,020,000 925,000 5.000% 350,500 350,500 1,626,000
2017 $13,095,000 1,010,000 5.000% 327,375 327,375 1,664,750
2018 $12,085,000 1,045,000 5.000% 302,125 302,125 1,649,250
2019 $11,040,000 1,060,000 5.000% 276,000 276,000 1,612,000
2020 $9,980,000 1,115,000 5.000% 249,500 249,500 1,614,000
2021 $8,865,000 1,160,000 5.000% 221,625 221,625 1,603,250
2022 $7,705,000 1,210,000 5.000% 192,625 192,625 1,595,250
2023 $6,495,000 1,190,000 5.000% 162,375 162,375 1,514,750
2024 $5,305,000 1,240,000 5.000% 132,625 132,625 1,505,250
2025 $4,065,000 1,295,000 5.000% 101,625 101,625 1,498,250
2026 $2,770,000 1,355,000 5.000% 69,250 69,250 1,493,500
2027 $1,415,000 1,415,000 5.000% 35,375 35,375 1,485,750
17,765,000 4,468,875 4,468,875 26,702,750
ISSUE DATE: 6/25/2007
ORIGINAL ISSUE GOB: $19,350,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $19,350,000
Project # Project Name Principal
3303 Justice Center 18,615,000
3314 75th Street Rehab 525,000
3320 47th & K-7 Signal 210,000
19,350,000
Note: PN 3303 is 20 year, PN 3314 and 3320 are ten year
Page 179
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2008A
Project Number 3302, 3237, 3319
TIC
3.3650
NET INT
1,574,101
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $5,935,000 615,000 3.000% 99,850 99,850 814,700
2012 $5,320,000 630,000 3.000% 90,625 90,625 811,250
2013 $4,690,000 650,000 3.000% 81,175 81,175 812,350
2014 $4,040,000 680,000 3.250% 71,425 71,425 822,850
2015 $3,360,000 700,000 3.250% 60,375 60,375 820,750
2016 $2,660,000 725,000 3.500% 49,000 49,000 823,000
2017 $1,935,000 755,000 3.500% 36,313 36,313 827,625
2018 $1,180,000 790,000 3.750% 23,100 23,100 836,200
2019 $390,000 75,000 4.250% 8,288 8,288 91,575
2020 $315,000 75,000 4.250% 6,694 6,694 88,388
2021 $240,000 75,000 4.250% 5,100 5,100 85,200
2022 $165,000 80,000 4.250% 3,506 3,506 87,013
2023 $85,000 85,000 4.250% 1,806 1,806 88,613
5,935,000 537,256 537,256 7,009,513
ISSUE DATE: 9/18/2008
ORIGINAL ISSUE GOB: $965,000
ORIGINAL ISSUE SA: $6,080,000
ORIGINAL ISSUE TOTAL: $7,045,000
Project # Project Name Principal
3302 Holliday Drive I-435 to Widner 6,080,000
3237 Shawnee Mission Pkwy PH III, 785,000
3319 Renner Road Street Lighting Mi 180,000
7,045,000
Page 180
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2008B
Refunding Series 1998, 2000A Partial
TIC
2.8480
NET INT
764,157
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $4,695,000 600,000 3.000% 71,769 71,769 743,538
2012 $4,095,000 1,350,000 3.000% 62,769 62,769 1,475,538
2013 $2,745,000 1,670,000 3.000% 42,519 42,519 1,755,038
2014 $1,075,000 1,075,000 3.250% 17,469 17,469 1,109,938
4,695,000 194,525 194,525 5,084,050
ISSUE DATE: 9/18/2008
ORIGINAL ISSUE GOB: $5,805,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $5,805,000
Project # Project Name Principal
1998A Refunding 2,925,000
2000A Partial Refunding 2,880,000
5,805,000
Page 181
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2008C
Refunding Series 2000A Partial, 2000B, 2001A
TIC
2.9200
NET INT
1,945,467
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $9,915,000 2,390,000 3.000% 158,088 158,088 2,706,175
2012 $7,525,000 1,735,000 3.000% 122,238 122,238 1,979,475
2013 $5,790,000 1,570,000 3.250% 96,213 96,213 1,762,425
2014 $4,220,000 1,600,000 3.250% 70,700 70,700 1,741,400
2015 $2,620,000 1,700,000 3.500% 44,700 44,700 1,789,400
2016 $920,000 920,000 3.250% 14,950 14,950 949,900
9,915,000 506,888 506,888 10,928,775
ISSUE DATE: 9/18/2008
ORIGINAL ISSUE GOB: $14,255,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $14,255,000
Project # Project Name Principal
2000A Partial Refunding 2,870,000
2000B Refunding 4,990,000
2001A Refunding 6,395,000
14,255,000
Page 182
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2009A
Refunding Series 2007 Temp Notes
TIC
2.5638
NET INT
2.5991
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $1,290,000 130,000 2.000% 16,374 16,374 162,748
2012 $1,160,000 135,000 2.000% 15,074 15,074 165,148
2013 $1,025,000 135,000 2.000% 13,724 13,724 162,448
2014 $890,000 140,000 2.250% 12,374 12,374 164,748
2015 $750,000 140,000 2.500% 10,799 10,799 161,598
2016 $610,000 145,000 2.750% 9,049 9,049 163,098
2017 $465,000 150,000 3.000% 7,055 7,055 164,110
2018 $315,000 155,000 3.000% 4,805 4,805 164,610
2019 $160,000 160,000 3.100% 2,480 2,480 164,960
1,290,000 91,733 91,733 1,473,465
ISSUE DATE: 9/24/2009
ORIGINAL ISSUE GOB: $1,410,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $1,410,000
Project # Project Name Principal
2007 Temp NoteRefunding PN 3326 Silverh 1,410,000
1,410,000
Page 183
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2010A
Project Number
Refund KDOT Loans TR-0044 and TR-0045, PN 3362, PN 3322
TIC
2.3692
NET INT
2.4042
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $10,560,000 750,000 1.000% 110,764 101,723 962,487
2012 9,810,000 790,000 1.000% 97,973 97,973 985,945
2013 9,020,000 785,000 1.000% 94,023 94,023 973,045
2014 8,235,000 800,000 1.000% 90,098 90,098 980,195
2015 7,435,000 810,000 1.250% 86,098 86,098 982,195
2016 6,625,000 825,000 1.500% 81,035 81,035 987,070
2017 5,800,000 835,000 1.800% 74,848 74,848 984,695
2018 4,965,000 855,000 2.000% 67,333 67,333 989,665
2019 4,110,000 875,000 2.300% 58,783 58,783 992,565
2020 3,235,000 895,000 2.550% 48,720 48,720 992,440
2021 2,340,000 935,000 2.750% 37,309 37,309 1,009,618
2022 1,405,000 330,000 2.850% 24,453 24,453 378,905
2023 1,075,000 350,000 3.000% 19,750 19,750 389,500
2024 725,000 355,000 4.000% 14,500 14,500 384,000
2025 370,000 370,000 4.000% 7,400 7,400 384,800
10,560,000 913,083 904,041 12,377,124
ISSUE DATE: 10/25/2010
ORIGINAL ISSUE GOB: $10,560,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $10,560,000
Project # Project Name Principal
Refund KDOT Loan TR-0045 2,360,000
Refund KDOT Loan TR-0044 3,585,000
3362 Traffic Signals 700,000
3322 Monticello Road - Midland to 75 3,915,000
10,560,000
Page 184
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2010B
Project Number
Crossover Refunding of Series 2002A
TIC
1.4514
NET INT
1.4535
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $5,585,000 - 38,283 35,158 73,440
2012 5,585,000 - 35,158 35,158 70,315
2013 5,585,000 1,000,000 0.750% 35,158 35,158 1,070,315
2014 4,585,000 1,115,000 0.900% 31,408 31,408 1,177,815
2015 3,470,000 1,130,000 1.250% 26,390 26,390 1,182,780
2016 2,340,000 1,155,000 1.500% 19,328 19,328 1,193,655
2017 1,185,000 1,185,000 1.800% 10,665 10,665 1,206,330
5,585,000 196,388 193,263 5,974,650
ISSUE DATE: 10/25/2010
ORIGINAL ISSUE GOB: $5,585,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $5,585,000
Project # Project Name Principal
Crossover Refunding Series 2002A 5,585,000
5,585,000
Page 185
CITY OF SHAWNEE
SCHEDULE OF REQUIREMENTS - GENERAL OBLIGATION BONDS
Series 2010C
Project Number
Temp Note PN 3325
TIC
0.7908
NET INT
0.7926
YEAR BALANCE PRINCIPAL RATE INTEREST 1 INTEREST 2 TOTAL
2011 $2,645,000 - 9,360 8,596 17,957
2012 2,645,000 2,645,000 8,596 8,596 2,662,193
2,645,000 17,957 17,193 2,680,149
ISSUE DATE: 10/25/2010
ORIGINAL ISSUE GOB: $2,645,000
ORIGINAL ISSUE SA: $0
ORIGINAL ISSUE TOTAL: $2,645,000
Project # Project Name Principal
3325 Silverheel - Cleark Creek Pkwy 2,645,000
2,645,000
Page 186
Capital Improvement Program
The City of Shawnee has developed a Capital Improvement Program (CIP) to plan for infrastructure
improvements for the next six years. The document is a planning tool to ensure that the City’s infrastructure
needs are addressed in an organized fashion, and so that the City can plan for major expenditures. Annually, the
Capital Improvement Program is updated to make any other changes that came about during the current year.
The CIP is a fully funded program based on future revenue projections.
This year, the City is going from a five year CIP to a six year CIP. The reason for this is that some of the funding
sources program a year beyond the timeframe of our five year period. In formulating a six year CIP, it is
necessary to forecast the funds available each year in the plan. The forecast is formulated based upon certain
facts and educated assumptions based on prior year trends and data. In most instances, funds are not available
to finance all desired projects. With suggestions and input from City staff and the citizens of the community, the
Council must undertake the task of prioritizing the numerous projects and allocating them to the future years as
funds are available.
The CIP is not a capital improvement budget separate from the City’s annual operating budget. Rather, the CIP
serves as a guide in assisting the City in developing the annual budget each year. The plan is a result of the City
Council’s analysis and allocation of funds during the budget process based on the community’s needs.
Definition of a Capital Improvement
An investment of public and/or private funds totaling at least $150,000 which includes equipment, new technology
or an improvement project that is an asset that adds value to the City. Projects and equipment that are
appropriate for the CIP are placed in seven categories or types including:
Streets
Drainage
Traffic (including street lighting)
Parks
Buildings
Equipment
Information Technology
Page 187
Capital Improvement Program
Impact on Operating Budget
Operating impacts are on-going costs associated with the approval of a capital project. Examples of operating
impacts are personnel costs, maintenance contracts associated with a new system or piece of equipment, utility
costs or operating supplies.
The total new operating impact for the FY2011 Budget will be a reduction in maintenance for stormwater and
street projects and a slight increase in the Parks & Recreation Department.
Projects Approved For Funding in the 2011 Budget
Cost Annual Operating Impact
Project Funding Source (Increase/Decrease)
2011
The Parks &Recreation Department
General and is currently maintaining these
Shawnee Town 1929 -Phase II $300,000
Special Funds grounds and estimate increased
cost will be minimal.
SMAC Drainage Project - Seven Hills - SMAC & Parks Reduced maintenance and
$213,000
Bradshaw/Richards (Design Only) and Pipes emergency repair
SMAC Drainage Project - 55th and SMAC & Parks Reduced maintenance and
$2,441,000
Earnshaw and Pipes emergency repair
Edgewood and Larsen Storm Drainage General and Reduced maintenance and
$283,000
Phase I - CDBG, SW Utility Special Funds emergency repair
Stormwater Utility Maintenance General and Reduced maintenance and
$900,000
Program Special Funds emergency repair
Street Maintenance Program/Johnson General and
$807,000 Reduced maintenance
Drive Rehab - Roberts to Woodland Special Funds
General and
Street Maintenance Program $940,000 Reduced maintenance
Special Funds
Total $5,884,000
Page 188
Capital Improvement Plan by Year
PROJECT NAME 2011 2012 2013 2014 2015 2016 TOTAL
Shawnee Town 1929 - $200,000 - - - - $500,000
Phase II $300,000
SMAC Drainage Project -
Seven Hills - - - - - - 213,000
Bradshaw/Richards (Design
Only) $213,000
SMAC Drainage Project - - - - - - 2,441,000
55th and Earnshaw $2,441,000
Edgewood and Larsen
Storm Drainage Phase I - - - - - - 283,000
CDBG, SW Utility $283,000
Stormwater Utility - - - - - 900,000
Maintenance Program $900,000
Street Maintenance
Program/Johnson Drive
- - - - - 807,000
Rehab - Roberts to
Woodland $807,000
Street Maintenance
- - - - - 940,000
Program $940,000
Total $5,884,000 - - - - - $6,084,000
Page 189
CITY OF SHAWNEE
CAPITAL IMPROVEMENT PROGRAM
YEAR 2010
FUNDED CIP
COUNTY COST CITY COST
STATE, CARS SMAC PARKS & GENERAL & DEBT
PROJECT YEAR YEAR
FROM PREVIOUS FEDERAL, PIPES SPECIAL
NUMBER TO BE TO PROJECT DESCRIPTION PROJECT TYPE TOTAL COST CITY WIDE BENEFIT
CIP PLAN CDBG, FUNDS
(P.N.) CONSTRUCTED BOND DISTRICT
OTHER
Construction Completed, But Not Bonded
TOTAL $0 $0 $0 $0 $0 $0 $0 $0
Under Construction
3283 2009 2009 70th & Flint to S. of Yager Lane Drainage (SMAC TC-021-052),CDBG Drainage 2,190,000 271,000 0 1,279,000 640,000 0 0 0
3345 2008 2009 KDOT Johnson Drive and Roberts Street Roundabout (2009 CARS) {6} Traffic 1,200,000 0 455,000 0 0 0 745,000 0
3356 2009 2009 Justice Center BMP R&D Project (ARRA) SMAC Drainage 575,000 349,000 0 130,000 0 96,000 0 0
2010 2010 2010 Purchase KCPL Traffic Signals Traffic 800,000 0 0 0 0 0 800,000 0
3357-9 2009 2009 ARRA Resurfacing Streets 1,200,000 1,200,000 0 0 0 0 0 0
3355 2010 2010 Clear Creek Pedestrian/Bicycle Trail Phase II, Monticello to Woodland Parks 1,727,000 1,127,000 0 0 600,000 0 0 0
3347 2011 2011 2011 K-7 Highway and Johnson Drive / 55th Street Interchange {5} Streets 500,000 0 0 0 0 0 500,000 0
2011 2010 Replace Radio System and Equipment for Police, Fire and Public Works Equipment 1,240,000 360,000 0 0 0 0 880,000 0
3325 2008 2010 2010 Silverheel Street - Clear Creek Parkway to 66th Street Streets 4,500,000 0 0 0 0 0 650,000 3,850,000
TOTAL $13,932,000 $3,307,000 $455,000 $1,409,000 $1,240,000 $96,000 $3,575,000 $3,850,000
2010 (Current)
3360 2009 2010 Shawnee Town 1929 - Phase I {6} Parks 592,000 0 0 0 0 592,000 0 0
NEW 2011 EECBG Retrofits Equipment 485,000 485,000 0 0 0 0 0 0
3282 2009 2010 57th & Quivira (SMAC TC-21-026) Drainage 1,176,000 0 0 852,000 324,000 0 0 0
3348 2009 2010 50th Street and Nieman Drainage (Utility), Construction Only Drainage 880,000 0 0 635,000 0 245,000 0 0
2010 2010 Street Maintenance Program (includes misc bridge repairs) Streets 903,000 0 0 0 0 903,000 0 0
TOTAL $4,036,000 $485,000 $0 $1,487,000 $324,000 $1,740,000 $0 $0
SIX-YEAR CAPITAL IMPROVEMENT PLAN
2011 - 2016
Page 190
2011
2009 2011 Shawnee Town 1929 -Phase II Parks 300,000 0 0 0 0 300,000 0 0
2010 2012 SMAC Drainage Project - Seven Hills - Bradshaw/Richards (Design Only) {4} Drainage 213,000 0 0 112,000 101,000 0 0 0
2010 2011 SMAC Drainage Project - 55th and Earnshaw {4} Drainage 2,441,000 0 0 1,671,000 770,000 0 0 0
NEW 2011 Edgewood and Larsen Storm Drainage Phase I - CDBG, SW Utility Stormwater 283,000 189,000 0 0 0 94,000 0 0
NEW 2011 Stormwater Utility Maintenance Program Stormwater 900,000 0 0 0 0 900,000 0 0
NEW 2011 2012 Street Maintenance Program/Johnson Drive Rehab - Roberts to Woodland {1} Streets 807,000 0 345,000 0 0 462,000 0 0
2011 2011 Street Maintenance Program Streets 940,000 0 0 940,000 0 0
TOTAL $5,884,000 $189,000 $345,000 $1,783,000 $871,000 $2,696,000 $0 $0
2012
2010 2012 SMAC Drainage Project - Seven Hills/Bradshaw St- Construction Only {4} Drainage 422,000 0 0 284,000 138,000 0 0 0
2010 2012 SMAC Drainage Project - Seven Hills/Richards St - Construction Only {4} Drainage 451,000 0 0 306,000 145,000 0 0 0
2012 2012 SMAC Drainage Project (2012) - Design Only {4} Drainage 500,000 0 0 300,000 200,000 0 0 0
2009 2012 Shawnee Town 1929 - Phase II (continued) Parks 200,000 0 0 0 0 200,000 0 0
3321 2010 2013 2014 Street Maintenance Program/Monticello Road - Johnson to 66th Street {1}{2}{3} Street 1,850,000 0 775,000 0 0 0 1,075,000 0
2012 2012 Street Maintenance Program Streets 653,000 0 0 0 0 653,000 0 0
NEW 2012 Edgewood and Larsen Storm Drainage Phase II - CDBG, SW Utility Stormwater 155,000 128,000 0 0 0 27,000 0 0
NEW 2012 Stormwater Utility Maintenance Program Stormwater 250,000 0 0 0 0 250,000 0 0
2011 2012 Clear Creek Recreational Trail Phase III, (Woodland to Streamway) {5} Parks 1,465,000 715,000 0 0 750,000 0 0 0
TOTAL $5,946,000 $843,000 $775,000 $890,000 $1,233,000 $1,130,000 $1,075,000 $0
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CITY OF SHAWNEE
CAPITAL IMPROVEMENT PROGRAM
YEAR 2010
FUNDED CIP
COUNTY COST CITY COST
STATE, CARS SMAC PARKS & GENERAL & DEBT
PROJECT YEAR YEAR
FROM PREVIOUS FEDERAL, PIPES SPECIAL
NUMBER TO BE TO PROJECT DESCRIPTION PROJECT TYPE TOTAL COST CITY WIDE BENEFIT
CIP PLAN CDBG, FUNDS
(P.N.) CONSTRUCTED BOND DISTRICT
OTHER
2013
2013 2013 CDBG Project 2013 Streeet and Stormwater Improvements {5} CDBG 370,000 170,000 0 0 0 200,000 0 0
2009 2010 Fire Engine (Replace 1989 E-One E-723) Equipment 625,000 0 0 0 0 0 625,000 0
2013 2013 SMAC Drainage Project (2013) {4} Drainage 2,160,000 0 0 1,600,000 560,000 0 0 0
NEW 2013 2014 Street Maintenance Program/Johnson Drive and Woodland Intersection {1}{2}{3} Traffic 320,000 0 125,000 0 0 195,000 0 0
2013 2013 2014 Street Maintenance Program Streets 3,584,000 0 0 0 0 654,000 2,930,000 0
NEW 2013 Stormwater Utility Maintenance Program Stormwater 200,000 0 0 0 0 200,000 0 0
TOTAL $7,259,000 $170,000 $125,000 $1,600,000 $560,000 $1,249,000 $3,555,000 $0
2014
2012 2014 Erfurt Park Parks 1,465,000 0 0 0 1,465,000 0 0 0
NEW 2014 Sand Plant East (formerly known as Holliday Sand & Gravel Park) Parks 300,000 0 0 0 0 300,000 0 0
2014 2014 CDBG Project 2014 Street and Stormwater Improvements {5} CDBG 370,000 170,000 0 0 0 200,000 0 0
2014 2014 2015 SMAC Drainage Project (2014) {4} Drainage 1,710,000 0 0 1,110,000 600,000 0 0 0
NEW 2014 Stormwater Utility Maintenance Program Stormwater 175,000 0 0 0 0 175,000 0 0
2010 2011 Fire Engine (Replace 1987 E-One E-721) Equipment 625,000 0 0 0 0 0 625,000 0
2014 2014 2014 Street Maintenance Program Streets 656,000 0 0 0 0 656,000 0 0
TOTAL $5,301,000 $170,000 $0 $1,110,000 $2,065,000 $1,331,000 $625,000 $0
2015
2015 2015 CDBG Project 2015 Street and Stormwater Improvements {5} CDBG 370,000 170,000 0 0 0 200,000 0 0
2015 2015 Street Maintenance Program Streets 657,000 0 0 0 0 657,000 0 0
2015 2015 SMAC Drainage Project (2015) {4} Drainage 285,000 0 0 0 185,000 100,000 0 0
2011 2012 Fire Engine (Replace 1989 E-One E-72) Equipment 625,000 0 0 0 0 0 625,000 0
TOTAL $1,937,000 $170,000 $0 $0 $185,000 $957,000 $625,000 $0
2016
Page 191
3277 2014 2016 2017 71st Street and Pflumm Road Signalization {1} Traffic 303,000 0 107,000 0 0 0 196,000 0
NEW 2016 CDBG Project 2016 Street and Stormwater Improvements {5} CDBG 370,000 170,000 0 0 0 200,000 0 0
NEW 2016 Street Maintenance Program Streets 658,000 0 0 0 0 658,000 0 0
2012 2013 Fire Engine (Replace 1998 E-One E-73) Equipment 650,000 0 0 0 0 0 650,000 0
NEW 2016 SMAC Drainage Project (2016) {4} Drainage 350,000 0 0 250,000 0 100,000 0 0
TOTAL $2,331,000 $170,000 $107,000 $250,000 $0 $958,000 $846,000 $0
Summary
TOTAL COMPLETED AND COMMITTED PROJECTS $17,968,000 $3,792,000 $455,000 $2,896,000 $1,564,000 $1,836,000 $3,575,000 $3,850,000
TOTAL 6-YEAR CAPITAL IMPROVEMENT PLAN (2011-2016) $28,658,000 $1,712,000 $1,352,000 $5,633,000 $4,914,000 $8,321,000 $6,726,000 $0
GRAND TOTAL ALL PROJECTS $46,626,000 $5,504,000 $1,807,000 $8,529,000 $6,478,000 $10,157,000 $10,301,000 $3,850,000
CITY COST ALL PROJECTS $26,936,000
{1} CARS Eligible Route/County CARS funds are not secured. {4} County SMAC funds are not secured.
{2} CARS funding anticipated as a first priority project. {5} Federal / State funds are not secured.
{3} Would proceed with the project only if funded by CARS. {6} KDOT Revolving Fund
Revision Date: 9/21/10 Page 2 of 2
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CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
Shawnee Town 1929 - Phase II
Project Description:
Final design and construction of the Garage, Tool Shed, Chicken Coop, Outhouse, Root Cellar, site work and electrical for the Town site, Jail, Ice
House, and Dr. Sullivans House (excluding interior finishes for Dr. Sullivan's House).
Project History:
February, 2004: Shawnee Town 1929 strategic plan adopted by City Council.
September 14, 2009: City Council approved design-build delivery method for Shawnee Town 1929.
April 12, 2010: City Council awarded a design-build contract for Shawnee Town 1929 to The Konrath Group, and entered into an agreement with The
Konrath Group for preliminary design and preparation of guaranteed maximum price (Phase 1 Services).
August 9, 2010: City Council approved guaranteed maximum price of $469,417 with The Konrath Group for final design and construction of Phase I.
Project Details:
Project Category: Parks Original Request Year: 2009
Department: Parks and Recreation Proposed CIP Year: 2011
Project Number: Not Assigned Previous CIP Year: 2009
Companion Project Name: None Companion Project No.: None
Relation to Companion Project: None
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way
Construction $ 295,000 $ 295,000
Legal
Engineering $ 5,000 $ 5,000
Miscellaneous / Utility
Equipment
Contingencies
Administration
Financing
Total Cost $ 300,000 $ 300,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund
Debt
Benefit District
County CARS
County SMAC
Special Revenues $ 300,000 $ 300,000
State / Federal / CDBG
Other
Total $ 300,000 $ 300,000
Page 192
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
The City of Shawnee recognized the need to develop a plan to build on the assets established by the Shawnee Historical Society, to provide a vision
for the future, and to establish a clear plan of action to guide the Museum into a new phase of development, growth, and programming. The City of
Shawnee and the Shawnee Historical Society committed time and resources to develop a strategic plan. Representatives of the City Council, the
Shawnee Historical Society, the civic and business community, City staff, and volunteers worked for over 18 month with area historians, a museum
program specialist, and a landscape architect to complete the planning process. The planning process resulted in the preparation of “Shawnee
Town, 1929; Strategic Plan; 2004-2014” which was adopted by the Shawnee City Council in February 2004.
Impact on Operating Budget:
The City of Shawnee Parks and Recreation Department will assume full responsibility for the maintenance and upkeep of the facilities.
Location Map:
Prepared By: Date:
BNH / BGS September 13, 2010
Page 193
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
Seven Hills - Bradshaw St./Richards Dr.Drainage Improvement Projects (SMAC MC-21-071 &072)
Project Description:
These projects are in the Seven Hills neighborhood. The contributing drainage to the Seven Hills system includes a small portion of Lenexa along 77th
Street. The existing system, has two conveyance lines, and they are located west of Bradshaw St. and west of Richard's Drive. The existing system is
inadequate to collect and convey water in this area past adjacent homes. The inadequate collection system is causing flooding of 2 homes on
Richards Drive and 2 homes on Bradshaw Street, wide-spread and long term ponding of 76th Terrace and failure of a stormwater structure. The
proposed projects will start at a cul-de-sac on 77th Street in Lenexa and install or replace 1 inlet in Lenexa, 18 inlets in Shawnee, piping, and install
two water quality units prior to discharging to Seven Hills Lake.
Project History:
The storm drainage system at this location has been found inadequate on several occasions. Incidents include water covering 76th Terrace and
multiple floodings of 4 homes documented back to 1997.
Project Details:
Project Category: Storm Drainage Original Request Year: 2006
Department: Development Services Proposed CIP Year: 2011
Project Number: Previous CIP Year:
Companion Project Name: Two Seven Hills projects Companion Project No.: N/A
Relation to Companion Project: These projects parallel each other and both are needed to stop flooding of 76th Terrace.
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way $ 64,000 $ 64,000
Construction $ - $ 575,000 $ 575,000
Legal $ 33,600 $ 2,400 $ 36,000
Engineering $ 98,600 $ 80,900 $ 179,500
Miscellaneous / Utility $ 16,800 $ 19,200 $ 36,000
Equipment $ - $ -
Contingencies $ - $ 143,500 $ 143,500
Administration $ 52,000 $ 52,000
Financing
Total Cost $ 213,000 $ 873,000 $ 1,086,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund
Debt
Benefit District
County CARS
County SMAC $ 111,500 $ 589,750 $ 701,250
Special Revenues $ 101,500 $ 283,250 $ 384,750
State / Federal / CDBG
Other
Total $ 213,000 $ 873,000 $ 1,086,000
Page 194
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
Project funded through SMAC and Parks & Pipes Sales Tax Fund.
Impact on Operating Budget:
None
Location Map:
Prepared By: Date:
Page 195
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
55th Terrace and Earnshaw St. Drainage Improvement Project (SMAC TC-21-062)
Project Description:
The drainage system west of Quivira Road between 57th Street and 55th Street between Earnshaw and Monrovia is inadequate and is causing
flooding of 6-7 homes, periodic short term flooding of both 55th Terrace and Earnshaw Street, and extensive erosion in unmaintained areas west of
Quivira Road and Earnshaw Street. This location needs to have open channels adjacent to homes enclosed, and the collection system enlarged and
improved upstream of 55th Terrace & Earnshaw. This project will include installation of new pipe and inlets.
Project History:
The storm drainage system at this location has been found inadequate on several occasions. Incidents include water covering Earnshaw Street and
reported flooding of 7 homes documented back to October 1998.
Project Details:
Project Category: Storm Drainage Original Request Year: 2002
Department: Development Services Proposed CIP Year: 2011
Project Number: Previous CIP Year:
Companion Project Name: 57th & Quivira (57th & Cody) Companion Project No.: 3282 - 57th & Quivira
Relation to Companion Project: This project is the upstream half of the original 57th & Cody project and drains to the 57th & Quivira project.
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way $ 70,000 $ 70,000
Construction $ 1,450,000 $ 1,450,000
Legal $ 26,000 $ 26,000
Engineering $ 439,000 $ 439,000
Miscellaneous / Utility $ 35,000 $ 35,000
Equipment $ - $ -
Contingencies $ 421,000 $ 421,000
Administration
Financing
Total Cost $ 2,441,000 $ 2,441,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund
Debt
Benefit District
County CARS
County SMAC $ 1,671,000 $ 1,671,000
Special Revenues $ 770,000 $ 770,000
State / Federal / CDBG
Other
Total $ 2,441,000 Page 196 $ 2,441,000
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
Project funded through SMAc and Parks & Pipes Sales Tax Fund.
Impact on Operating Budget:
None
Location Map:
Prepared By: Date:
Page 197
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
Edgewood & Larsen Storm Drainage Impr Ph-I (CDBG)
Project Description:
The proposed project site is located along Edgewood Boulevard and West 73rd Street generally between Switzer Road and Larsen Street in the
Tomahawk Hills subdivision. The proposed improvements have been divided into two phases. Phase 1 includes the replacement of 170 feet of
existing 30 inch RCP which has collapsed and extending the existing system by installing 700 feet of new 24 inch RCP and 8 curb inlets to adequatly
handle a standard 10-year storm runoff. Construction cost, including contingency, is estimated at $233,070. All of the work will be able to be done in
existing easements and right-of-way. Depending on the construction bids for this project the scope may be reduced and added to Phase-II to
mazimize the available CDBG funding. Engineering cost will also be reduced depending on if the design and inspection is done by City staff.
Project History:
A sinkhole has formed in the roadway near the curb inlet at the north corner of the intersection of Larsen Street and westbound Edgewood
Boulevard. Pipe inspections also showed that 170 feet of the existing 24 inch RCP system is badly cracked and collapsing. A preliminary design has
increased the existing system to handle a standard 10-year storm runoff event by extending the system by 700 feet and adding 8 curb inlets. CDBG
Funding application includes this project for $188,800 with a total project construction cost of $233,070 and was approved by the City Council on 8-23
10. Phase II will further extend the system by installing 565 feet of new RCP and 4 inlets and is scheduled for proposed CDBG funding in 2012..
Project Details:
Project Category: Storm Drainage Original Request Year: 2011
Department: Development Services & Public Works Proposed CIP Year: 2011
Project Number: Not Assigned Previous CIP Year:
Companion Project Name: Edgewood & Larsen Storm Drainage Impr Ph-II Companion Project No.: Not Assigned
Relation to Companion Project: Edgewood & Larsen Storm Drainage Impr Ph-II is part of this small watershed
Project Financing
Estimated Expenditure Schedule
Description 2009 2010 2011 2012 2013 2014 2015 Total
Right-of-Way $ - $ -
Construction $ 194,000 $ 194,000
Legal $ - $ -
Engineering $ 50,000 $ 50,000
Miscellaneous / Utility $ - $ -
Equipment $ - $ -
Contingencies $ 39,000 $ 39,000
Administration
Financing
Total Cost $ 283,000 $ 283,000
Funding Sources
Description 2009 2010 2011 2012 2013 2014 2015 Total
General Fund
Debt
Benefit District
County CARS
County SMAC
Special Revenues
State / Federal / CDBG $ 188,800 $ 188,800
Stormwater Utility Fund $ 94,200 $ 94,200
Total $ 283,000 $ 283,000
Page 198
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
This location has significant pipe failure causing sinkholes in the street and yards. The storm drainage
system capacity is inadequate to carry the 10-year storm runoff and to prevent street flooding. Project
funding available through CBDG and Stormwater Utility Fund
Impact on Operating Budget:
Reconstruction of this portion of the drainage system will reduce the maintenance needed to keep it
operational and will avoid future emergency repairs.
Location Map:
Prepared By: Date:
Michael Gregory September 10, 2010
Page 199
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
Stormwater Utility Maintenance Program 2011
Project Description:
Stormwater maintenance program funding has been budgeted from the Stormwater Utility fund in 2011. Engineering design and inspection will done
by City staff in the Development Services Department which will reduce the amount estimated for Engineering below. Locations of the maintenance
repairs have not been set.
Project History:
Stormwater maintenance inspections are being accomplished from several different sources throughout the City. These inspections will yield much
more work than can be accomplished with the available funding. The identified maintenance problem locations is increasing and will be addressed in
order of severity addressing safety issues and other asset management factors.
Project Details:
Project Category: Storm Drainage Original Request Year: 2011
Department: Public Works and Development Services Proposed CIP Year: 2011
Project Number: Previous CIP Year:
Companion Project Name: Companion Project No.:
Relation to Companion Project:
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way
Construction $ 621,000 $ 621,000
Legal $ - $ -
Engineering $ 155,000 $ 155,000
Miscellaneous / Utility $ - $ -
Equipment $ - $ -
Contingencies $ 124,000 $ 124,000
Administration
Financing
Total Cost $ 900,000 $ 900,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund
Debt
Benefit District
County CARS
County SMAC
Special Revenues
State / Federal / CDBG
Stormwater Utility Fund $ 900,000 $ 900,000
Total $ 900,000 $ 900,000
Page 200
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
Many locations in the city have significant drainage system failures causing sinkholes in the street and
yards; localized flooding and unsafe conditions. The storm drainage system is being systematically
inspected which will identify these locations to be identified and repaired. Funding for this proactive asset
management is from the Stormwater Utility.
Impact on Operating Budget:
Reconstruction of the deteriorated and disfunctional drainage system will reduce the maintenance needed
to keep it operational and will avoid future emergency repairs.
Location Map:
This expenditure will occur at various locations throughout the City on our public street system.
Prepared By: Date:
Michael Gregory September 13, 2010
Page 201
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
Street Maintenance Program/Johnson Drive Rehab - Roberts to Woodland
Project Description:
This project will include removal and replacement of damaged curb and sidewalk, upgrading/repair of storm drainage facilities, ADA sidewalk ramps,
mill and overlay of asphalt surface, and new pavement markings. There will be no alignment or intersection modificatons with this project.
Project History:
This is a new project that was submitted for CARS funding. In order to complete this project, the City share will be funded through the Street
Maintenance Program. As a result the total funds available for 2011 Street Maintenance was reduced to $940,000.
Project Details:
Project Category: Streets Original Request Year: 2011
Department: Public Works Proposed CIP Year: 2011
Project Number: Previous CIP Year:
Companion Project Name: Companion Project No.:
Relation to Companion Project:
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way
Construction $ 600,000 $ 600,000
Legal $ 2,000 $ 2,000
Engineering $ 90,000 $ 90,000
Miscellaneous / Utility $ 5,000 $ 5,000
Equipment $ - $ -
Contingencies $ 60,000 $ 60,000
Administration $ - $ -
Financing $ 50,000 $ 50,000
Total Cost $ 807,000 $ 807,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund $ 362,000 $ 362,000
Debt $ - $ -
Benefit District $ - $ -
County CARS $ 345,000 $ 345,000
County SMAC $ - $ -
Special Revenues $ 100,000 $ 100,000
State / Federal / CDBG $ - $ -
Other $ - $ -
Total $ 807,000 $ 807,000
Page 202
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
This street is on the list to be milled and overlaid and needs to be rehabilitated before severe damage or failed sections of pavement occurs. The
City has requested CARS funds for a 50% reimbursement of construction and construction inspection.
Impact on Operating Budget:
This project is partilally funded through Street Maintenance Funds. There will be the initial costs to complete the project but the improvements to the
pavement, curbs and sidewalk will reduce the need for City crews to provide maintenance.
Location Map:
Prepared By: Date:
Mark Sherfy April 25, 2008
Page 203
CITY OF SHAWNEE
2011 - 2016 CAPITAL IMPROVEMENT PLAN
Project Summary
General Information
Project Title (80 spaces):
2011 Street Maintenance Program
Project Description:
Annual expenditures for street maintenance activities including: pavement patching, surface repairs, crack sealing work, chip/seal treatments, mill and
overlay improvements (as budget allows), bridge repairs and other preventive maintenance for pavement surfaces. This program also provides some
sidewalk and curb and gutter repair work.
Project History:
This is an annual maintenance program that has included a more significant amount of mill and overlay work on the public street system in years past.
The Council authorized a one time lump sum of $750,000 from the General Fund balance for 2011 in an effort to slow the rapid degredation of the
City's street system as a result of no mill and overlay work in 2009 or 2010. The original budget for this work was $1,402,000. In order to complete a
CARS eligible project, Johnson Drive (from Roberts to Woodland), the City share will be funded through the $1,402,000. As a result the total funds
available for 2011 Street Maintenance is $940,000.
Project Details:
Project Category: Streets Original Request Year: 2011
Department: Public Works Proposed CIP Year: 2011
Project Number: Previous CIP Year:
Companion Project Name: Companion Project No.:
Relation to Companion Project:
Project Financing
Estimated Expenditure Schedule
Description 2010 2011 2012 2013 2014 2015 2016 Total
Right-of-Way
Construction $ 940,000 $ 940,000
Legal
Engineering
Miscellaneous / Utility
Equipment
Contingencies
Administration
Financing
Total Cost $ 940,000 $ 940,000
Funding Sources
Description 2010 2011 2012 2013 2014 2015 2016 Total
General Fund $ 823,000 $ 823,000
Debt
Benefit District
County CARS
County SMAC
Special Revenues $ 117,000 $ 117,000
State / Federal / CDBG
Other
Total $ 940,000 $ 940,000
Page 204
Other Project Information
Justification for Inclusion on 5-Year CIP: (Check all that apply)
Outside Funding Committed Safety Factors
Outside Funding Eligible Capacity Factors
Economic Development Reconstruction / Rehabiliation
Reasons:
Preventative maintenance and repair of damaged or failed sections of pavement is necessary to get the best service life out of our street
infrastructure and to ensure a safe and reliable street system for the traveling public.
Impact on Operating Budget:
This expenditure is an operating fund expenditure. The funding for this program will help to reduce the need to increase the operating budget to meet
our maintenance obligations to keep our streets in an acceptable condition.
Location Map:
This expenditure will occur at various locations throughout the City on our public street system.
Prepared By: Date:
Mark Sherfy April 25, 2008
Page 205
Glossary of Terms
Accounting System - The total set of records and procedures used to record, classify, and report information on
the financial status and operations of an entity.
Activity - A unit of budgetary accountability and control that encompasses specific and distinguishable lines of
work performance for the purpose of accomplishing a function for which the City is responsible.
Ad Valorem – see property tax.
Adopted Budget - The budget document formally approved by the City Council.
Allocated Costs – A method for allocating overhead time and other expenses to activities that provide direct
services.
Allotments - Management allocation of appropriated funds subject to legal constraints.
Appropriation - An authorization granted by the City Council to make expenditures and to incur obligations for
purposes specified in the Appropriation Ordinance. An appropriation is usually for a fixed amount and time limited,
and must be expended before the deadline.
ARRA – American Recovery and Reinvestment Act.
Assessed Valuation - A valuation set upon real estate or other property by the County Assessor and the State
as a basis for levying taxes.
Authorized Positions - Positions approved by the City Council which may or may not have funding (see
Budgeted Positions).
Base Budget – Those resources necessary to meet an established and existing service level.
Basis of Budgeting - Basis of budgeting refers to the method used for recognizing revenues and expenditures in
budget. The City uses the modified accrual basis of accounting for budgetary purposes, which is in compliance
with Generally Accepted Accounting Principles.
Beginning Fund Balance - Fund balance available in a fund from the end of the prior year for use in the
following year.
Bond - A City may raise capital funds by issuing a written promise to pay a specified sum of money, called the
face value or principal amount; at a specified date or dates in the future, together with the periodic interest at a
specified rate.
Bond Interest and Redemption - Payment of interest and principal on an obligation resulting from the issuance
of bonds.
Budget - A planning and controlling document for financial operation with estimates of proposed expenditures
and revenues for a given period of time, usually one year. A plan or action expressed in figures.
Budget Calendar - The schedule of key dates or milestones that a government follows in the preparation and
adoption of the budget.
Budget Document - The official written statement prepared by the budget office and supporting staff.
Budget Message - A general written description summarizing the proposed budget. The budget message
explains principal budget issues against the background of financial experience in recent years and presents
recommendations made by the City Manager.
Page 206
Glossary of Terms
Budget Modification – A change of expenditure levels and corresponding resources needed to accomplish an
existing service level or unanticipated service. All budget modifications are reflected in the current year budget
and are approved by the City Council through the Annual Appropriations Ordinance.
Budgeted Positions - The number of full-time equivalent positions to be funded in the budget. Example:
Funding of two half-time positions would equal one full-time equivalent position.
Budget Supplement – A request for an increase or decrease in an existing service level (over and above the
base budget).
Capital Improvements Plan (CIP) - A plan for capital expenditures and the means of financing them, to be
incurred each year over a fixed period of years, to meet capital needs arising from long-term work program.
Included are expenditures made for land, building, permanent public works projects, major reconstruction or
renovation of structures, and major landscaping or park improvements.
CAFR – Comprehensive Annual Financial Report
Capital Expenditures – An expense for equipment of over $10,000.
Capital Outlays - Expenditures for the acquisition of capital assets.
Carry-over Balance - Balance of funds brought forward from prior years.
CDBG – Community Development Block Grant.
CIP – Capital Improvements Plan.
City Charter - Legal authority approved by the voters of the City of Shawnee under the State of Kansas
Constitution establishing the government organization.
Commodities - Expenditures for items that are consumable or have a short life span.
Community Development Block Grant - CDBG is administered by the U.S. Department of Housing and
Urban Development and provides funds for local community development activities such as affordable
housing, anti-poverty programs, and infrastructure development.
Comprehensive Annual Financial Report (CAFR) - A CAFR expands upon the basic financial statements that
are required by General Accepted Accounting Principles (GAAP) by including additional financial information
broken down in three sections: Introductory, Financial, and Statistical.
Contractual Services - Services rendered by private firms, individuals, or other governmental agencies.
Contingency - Funds appropriated by the City Council for unforeseen needs.
Consultants - Fees paid to outside individuals who provide advice or services.
Debt Service - Actual cost of interest and principal on bond maturities as well as revenue anticipation notes.
Description - Contains a list of the typical activities of programs.
Department - An organizational unit comprised of divisions or programs. It is possible for a department to be
comprised of only one division.
Discretionary Revenue - Money that the City Council has the authority to allocate for any purpose. Often refers
to the General Fund, as opposed to Special Funds. Page 207
Glossary of Terms
Dual Appropriation - Revenue that is initially budgeted for receipt in one fund and subsequently transferred for
expenditure in another fund.
EECBG – Energy Efficiency and Conservation Block Grant
Employee (Fringe) Benefits - The cost to the City for contribution to employee retirement, social security, health
and workers' compensation programs.
Encumbrance - Funds not yet expended and are delegated or set aside in anticipation of an expenditure in the
form of a purchase order, contract, or other commitment, chargeable to an appropriation. These funds cease to
be an encumbrance when paid.
Energy Efficiency and Conservation Block Grant – EECBG is administered by the U.S. Department of
Energy and provides funds for local government energy programs.
Enterprise Fund - Established to finance and account for the operation and maintenance of facilities and
services which are predominately self-supporting by user charges.
Expenditure - Designates the cost of goods delivered or services rendered, whether paid or unpaid. Where
accounts are kept on the accrual or modified accrual basis of accounting, costs are recorded when goods are
received or services rendered. Where accounts are kept on a cash basis, expenditures are recognized when the
cash payments are made.
Fair Market Value - The value of a piece of real estate in the open market. Used to determine the assessed value
of property for taxing purposes.
Fees - A charge to cover the cost of services (e.g., building inspection fee, zoning fee, etc.).
Fiscal Year - A twelve-month period of time to which the budget applies. For the City of Shawnee, this period is
a calendar year from January 1 through December 31.
Fixed Asset – A tangible item of a long-term character such as land, buildings, furniture, and other equipment
with a unit cost in excess of $10,000.
Franchise Fee – payments received from electric, gas, telephone and cable providers within the city limits. The
payments are made in exchange for each company's use of public right-of-way.
Fund - A independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or
other resources, together with all related liabilities, obligations, reserves and equities which are segregated for the
purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations.
Fund Balance – Within a specific operating fund, the net of expenditures and revenues.
General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not
legally restricted as to use.
General Obligation Bond - A bond whose repayment is guaranteed by pledging all the assets and revenues of a
government agency.
General Plan – The General Plan is a long-range planning document that provides the City a framework for
action and the direction in which to focus that action. General Plan Elements are areas in which the City has
elected to administer and manage the delivery of services to its community.
Page 208
Glossary of Terms
General Revenue - General sources of income the City collects and receives into the Treasury for public use
(e.g., property tax). There are no restrictions as to the use of these monies - often referred to as Discretionary
Revenue.
GIS – Graphical Interface System.
Grant - A contribution from one government unit to another usually made for a specific purpose and time period.
Graphical Interface System (GIS) – GIS is an information system for capturing, storing, analyzing, managing
and presenting data which is linked to a location.
Interfund Transfers - Monies appropriated from one fund to another fund. This is done to reimburse the fund for
expenses or to finance the operation of the other fund.
KP&F – Kansas Police and Firemen’s Retirement System.
Kansas Police and Firemen’s Retirement System (KP&F) – KP&F is a defined benefit program under the
statewide defined benefit plan (KPERS) for police and fire personnel.
KPERS – Kansas Public Employee Retirement System.
Kansas Public Employee Retirement System (KPERS) – KPERS is a state established retirement system for
those who spend their careers in Kansas public service. KPERS is an umbrella organization that provides three
statewide defined benefit plans for state and local employees: Kansas Public Employees Retirement System,
Kansas Police and Firemen’s Retirement System (KP&F), and Kansas Retirement System for Judges.
Mandate (Mandated Services) – A legal requirement, usually imposed by State or Federal law. This term is
used to refer to City services, which are provided to comply with State or Federal laws.
Materials, Supplies and Services - Expenditures for materials, supplies and related services which are ordinarily
consumed within a fiscal year and which are not included in department inventories.
Municipal Code - A book that contains City Council approved ordinances presently in effect. The Code defines
City policies in various categories.
Mill Levy Tax Rate - The amount of tax levied for each $1000 of assessed valuation.
Objectives - Identifies the desired results of the activities of a program.
Operating Budget – A programmatic, financial, and organizational plan for furthering the goals of the City
Council through departments of the City, which does not include capital improvement projects that have bond
financing.
Operating Expenses –Expenses incurred as a result of day-to-day operations.
Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within the
City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional
provision. An ordinance has higher legal standing than a resolution. A law set forth by a government authority,
specifically, a municipal regulation.
Performance Measurement – A performance indicator that is a measurement designed by a reasoning process
to determine whether or not a service objective has been met. It measures the effectiveness of achieving the
objective or how well the objective has been accomplished.
Personal Services – Expenditures related to employee compensation.
Page 209
Glossary of Terms
Program – Programs have activities with a common purpose and lead to a common outcome for the customers
of the program.
Program Revenues – Revenues received by a department as a result of the services or operations of that
department (such as user fees), which are used to finance the related services or programs. Program Revenue is
not discretionary (general-purpose) revenue.
Property Tax – The County assesses properties, bills and collects property taxes. The County remits the City’s
share, including all penalties and interest.
Proposed Budget - The working document for the fiscal year under discussion.
Purchase Order - Authorizes the delivery of specific goods or services, and incurrence of debt for them.
Purpose/Goal - This element explains the need for the activity and the reason for its existence.
Repairs and Maintenance - Expenditures for repairs and maintenance of all equipment and supplies, buildings,
structures and grounds.
Reserve - An account used to earmark a portion of the fund balance as legally segregated for a specific use.
Resolution - A special order of the City Council that requires less legal formality than an ordinance in terms of
public notice and the number of public readings prior to approval.
Restricted Use Funds – Funds designated for use for a specific purpose.
Revenues - Amounts estimated to be available for appropriation during the fiscal year. Included are carry-over
balances and new revenues.
Salary Savings - That percentage or dollar amount of salaries which can be expected to be unspent during the
fiscal year due to vacancies and employees receiving less than the top-step pay of the classification.
Sales Tax - The City receives one percent of the amount of taxes assessed on retail sales or leases of tangible
personal property in the City.
Secured Taxes - Taxes levied on real properties in the City which are "secured" by liens on the properties.
SEDC – Shawnee Economic Development Corporation
Service Level – Indicates a project’s effect on existing levels of service provision or identifies a new service to be
provided to the public.
Shawnee Economic Development Corporation (SEDC) – The SEDC was established to promote the general
welfare of Shawnee, including but not limited to fostering and encouraging all facets of quality economic
development.
Specialized Services - Services that are not otherwise categorized, such as title searches, police work for private
parties, consultant fees, library materials, fringe benefits and loans.
Stimulus – a fiscal policy that is meant to spur the economy.
Tax Increment Financing (TIF) – Pursuant to state law, Kansas municipalities are authorized to establish
Redevelopment Districts and prepare Tax Increment Financing Redevelopment Project Plans. TIF allows
municipalities to pay for public improvements related to redevelopment districts whereby the property taxes in a
Page 210
Glossary of Terms
district are frozen, and the incremental increase in property taxes due to a new development, as well as the City’s
unrestricted 1% sales tax generated as a result of the development, can pay for eligible project costs.
Tax Levy - Amount of tax dollars raised by the imposition of the tax rate on the assessed valuation of property.
Tax Rate - The amount of tax levied for each $1,000 of assessed valuation.
TIF – Tax Increment Financing.
Transportation - Transportation and travel-related expenses incurred in the performance of official City business.
Year-End – This terms means as of December 31st (end of the fiscal year).
Page 211
ASSESSED VALUATION FOR AD VALOREM TAXES
Tax Year 2006 2007 2008 2009 2010
Budget Year 2007 2008 2009 2010 2011
Real Estate $ 640,488,961 $ 677,140,494 $ 684,656,946 $ 667,582,353 $ 646,265,783
Personal Prop. 43,964,451 40,825,753 33,526,583 29,463,234 20,145,064
Utilities 20,440,203 21,710,209 20,758,632 20,048,049 20,236,674
Total 704,893,615 739,676,456 738,942,161 717,093,636 686,647,521
Percent Increase 6.96% 4.93% -0.10% -2.96% -4.25%
Motor Vehicle 85,300,419 87,371,184 88,473,285 87,291,949 *
Total Equalized $ 790,194,034 $ 827,047,640 $ 827,415,446 $ 804,385,585 $ 686,647,521
**
* Motor Vehicle figure not available until January of the following year.
** Assessed Valuation from County dated 10/22/10
Real Estate, Pers Prop & Utilities for prior years reflect the Assessed Value sent by County in January of the
Budget Year.
Page 212
PROPERTY TAX MILL LEVY CALCULATIONS
The Johnson County Clerk sends out valuations to the City to use to compute our budget Estimate by July 1.
We receive an updated valuation as of October 1. This computation sets the mill levy to compute tax bills.
The difference between the two are corrections to errors and adjustments to protested property valuations.
July Estimated Valuation was $687,125,342, October Final Valuation was $686,647,521
2011 BUDGET YEAR
July Estimated October Final
3.1% For Total 2010 2010
2011 Budget Delinquent Ad Valorem Mill Mill
Fund Ad Valorem Tax Taxes Tax Levied Levy Levy
General $ 10,019,600 $ 300,588 $10,320,188 15.019 15.030
Public Safety Equipment 368,900 11,067 379,967 0.553 9.134
Bond & Interest 6,088,900 182,667 6,271,567 9.127 0.553
TOTAL $ 16,477,400 $ 494,322 $ 16,971,722 24.699 24.717
Page 213
HISTORY OF TAX LEVIES AND VALUATION GROWTH
Property Tax Mill Rates
Tax Budget Public Safety Special Employee Bond & Assessed Increase/ % Of
Year Year General Equipment Improvement Benefit Interest Total Valuation Decrease Change
1972 1973 7.592 0.242 0.000 0.000 4.918 12.752 42,374,933 5,003,666 13.40%
1973 1974 12.530 0.236 0.000 0.000 4.936 17.702 45,475,218 3,100,285 7.32%
1974 1975 12.002 0.243 0.000 0.000 5.650 17.895 49,121,735 3,646,517 8.02%
1975 1976 9.728 0.027 0.000 0.000 5.472 15.227 54,289,240 5,167,505 10.52%
1976 1977 6.159 0.180 0.101 0.000 6.984 13.424 58,664,691 4,375,451 8.06%
1977 1978 5.059 0.192 0.117 0.000 7.982 13.350 64,414,550 5,749,859 9.80%
1978 1979 5.817 0.165 0.023 0.000 7.337 13.342 68,554,487 4,139,937 6.43%
1979 1980 10.206 0.186 0.099 0.000 5.231 15.722 75,567,455 7,012,968 10.23%
1980 1981 7.010 0.190 0.100 0.000 8.210 15.510 64,846,764 (10,720,691) -14.19%
1981 1982 7.000 0.190 0.100 0.000 7.940 15.230 67,310,093 2,463,329 3.80%
1982 1983 8.040 0.190 0.100 0.000 7.260 15.590 69,211,994 1,901,901 2.83%
1983 1984 6.150 0.190 0.100 0.000 11.210 17.650 70,887,478 1,675,484 2.42%
1984 1985 7.270 0.188 0.099 0.000 9.877 17.434 75,108,320 4,220,842 5.95%
1985 1986 5.017 0.185 0.097 0.000 11.847 17.146 81,399,086 6,290,766 8.38%
1986 1987 7.196 0.190 0.100 0.000 15.392 22.878 84,425,623 3,026,537 3.72%
1987 1988 12.029 0.190 0.100 0.000 15.018 27.337 90,980,252 6,554,629 7.76%
1988 1989 13.758 1.993 0.100 2.247 14.965 33.063 95,502,817 4,522,565 4.97%
1989 1990 7.748 1.122 0.056 1.716 8.428 19.070 173,824,901 78,322,084 82.01%
1990 1991 7.611 1.120 0.056 3.652 8.416 20.855 179,439,210 5,614,309 3.23%
1991 1992 7.591 0.618 0.056 6.780 9.392 24.437 190,898,368 11,459,158 6.39%
1992 1993 7.613 0.620 0.056 6.800 9.420 24.509 192,576,763 1,678,395 0.88%
1993 1994 7.620 0.621 0.056 5.806 10.430 24.533 197,399,599 4,822,836 2.50%
1994 1995 7.612 0.620 0.056 5.800 10.419 24.507 205,322,988 7,923,389 4.01%
1995 1996 6.278 0.581 0.053 6.519 9.771 23.202 224,469,017 19,146,029 9.32%
1996 1997 6.298 0.583 0.053 6.540 9.802 23.276 242,805,708 18,336,691 8.17%
1997 1998 5.417 0.584 0.053 6.942 9.819 22.815 274,332,473 31,526,765 12.98%
1998 1999 5.824 0.584 0.053 6.430 9.815 22.706 318,369,692 44,037,219 16.05%
1999 2000 6.342 0.548 0.050 5.946 9.206 22.092 369,176,878 50,807,186 15.96%
2000 2001 6.368 0.525 0.048 5.400 8.816 21.157 428,014,140 58,837,262 15.94%
2001 2002 6.791 0.505 0.046 5.204 8.496 21.042 472,593,401 44,579,261 10.42%
2002 2003 4.590 0.501 0.046 7.280 8.418 20.835 510,134,179 37,540,778 7.94%
2003 2004 4.592 0.501 0.046 8.284 7.422 20.845 555,212,926 45,078,747 8.84%
2004 2005 4.002 0.501 0.046 8.881 7.426 20.856 607,071,750 51,858,824 9.34%
2005 2006 4.000 0.501 0.046 8.877 7.423 20.847 659,053,180 51,981,430 8.56%
2006 2007 4.633 0.505 0.046 8.940 10.497 24.621 704,893,615 45,840,435 6.96%
2007 2008 5.390 0.552 0.000 8.200 10.510 24.652 739,676,456 34,782,841 4.93%
2008 2009 15.015 0.553 0.000 0.000 9.125 24.693 738,942,161 (734,295) -0.10%
2009 2010 15.019 0.553 0.000 0.000 9.127 24.699 717,093,636 (21,848,525) -2.96%
2010 2011 15.030 0.553 0.000 0.000 9.134 24.717 686,647,521 (30,446,115) -4.25%
Page 214
2011 BUDGET
CAPITAL OUTLAY DETAIL
LAND MOTOR OPER. COMMUN. OFFICE
IMPROV VEHICLES EQUIP EQUIP FURN & EQUIP
ITEM DESCRIPTION 54300 54410 54420 54430 54440
GENERAL FUND
INFORMATION TECHNOLOGIES
San Storage $ - $ - $ - $ - $ 49,000
Replacement high speed printers - - - - 5,000
Upgrades/Performance/Data Integrity IT - - - - 27,500
Misc. Other Replacement Equipment - - - - 28,500
Communications Equipment - - - 25,000 -
Total - - - 25,000 110,000
STREETS
2011 Bridge Repair Contract 150,000 - - - -
2011 Crack Sealing Contract 200,000 - - - -
Streets Total 350,000 - - - -
GENERAL FUND TOTAL $ 350,000 $ - $ - $ 25,000 $ 110,000
Page 215
2011 BUDGET
CAPITAL OUTLAY DETAIL
LAND MOTOR OPER. COMMUN. OFFICE
IMPROV VEHICLES EQUIP EQUIP FURN & EQUIP
ITEM DESCRIPTION 54300 54410 54420 54430 54440
SPECIAL REVENUE FUNDS
PUBLIC SAFETY EQUIPMENT FUND
Fire Ladder Truck Lease $ - $ 160,000 $ - $ - $ -
Fire Operations Equipment - - 35,000 - -
Replace 2001 CVPI (Patrol - RPU) - 25,915 - - -
Replace 1999 CVPI (Admin. - Training) - 18,411 - - -
Replace 2008 Ford CVPI (Patrol - RPU) - 25,915 - - -
Replace 2008 Ford CVPI (Patrol - RPU) - 25,915 - - -
Replace 2002 Ford Taurus (Invest. - Detec - 18,411 - - -
Replace 2008 Ford CVPI (Patrol - RPU) - 25,915 - - -
Replace 2003 Ford CVPI (Patrol - RPU) - 25,915 - - -
Replace 2003 Ford CVPI (Invest - SIU) - 25,915 - - -
Replace 2007 Ford CVPI (Patrol - K-9) - 25,915 - - -
Replace 2008 Ford CVPI (Patrol - RPU) - 25,915 - - -
Countywide Radio Project (lease) - - 200,000 - -
Speed Enforcement Radar - - 7,600 - -
Total - 404,142 242,600 - -
SPECIAL NARCOTICS FUND
Patrol Canine - - 14,560 - -
Tasers - - 5,000 - -
Total - - 19,560 - -
SPECIAL HIGHWAY AID FUND
Land Improvements 967,100 - - - -
Total 967,100 - - - -
SPECIAL PARK AND RECREATION FUND
Overall Main Improvements 109,000 - - - -
Total 109,000 - - - -
PARKS AND PIPES FUND
Land Improvements Parks 93,009 - - - -
Land Improvements Storm Drainage 870,500 - - - -
Total 963,509 - - - -
Page 216
2011 BUDGET
CAPITAL OUTLAY DETAIL
LAND MOTOR OPER. COMMUN. OFFICE
IMPROV VEHICLES EQUIP EQUIP FURN & EQUIP
ITEM DESCRIPTION 54300 54410 54420 54430 54440
CEMETERY FUND
Land Improvement 20,000 - - - -
Total 20,000 - - - -
STORMWATER UTILITY FUND
Land Improvements 900,000 - - - -
Vehicle Repairs - 1,000 - - -
Stormwater Equipment - - 1,800 - -
Total 900,000 1,000 1,800 - -
EQUIPMENT RESERVE FUND
Operations Equipment - - 200,000 - -
Total - - 200,000 - -
SPECIAL REVENUE FUNDS 2,959,609 405,142 463,960 - -
ALL FUNDS TOTAL $ 3,309,609 $ 405,142 $ 463,960 $ 25,000 $ 110,000
Page 217
State of Kansas
City
NOTICE OF BUDGET HEARING
2011
The governing body of
City of Shawnee
will meet on July 26, 2010 at 7:30 p.m. at City Hall, 11110 Johnson Drive, Shawnee, KS for the purpose of hearing and
answering objections of taxpayers relating to the proposed use of all funds and the amount of ad valorem tax.
Detailed budget information is available at City Hall, 11110 Johnson Drive, Shawnee, KS and will be available at this hearing.
BUDGET SUMMARY
Proposed Budget 2011 Expenditures and Amount of 2010 Ad Valorem Tax establish the maximum limits of the 2011 budget.
Estimated Tax Rate is subject to change depending on the final assessed valuation.
Prior Year Actual for 2009 Current Year Estimate for 2010 Proposed Budget for 2011
Actual Actual Amount of 2010 Estimate
FUND Expenditures Tax Rate * Expenditures Tax Rate * Expenditures Ad Valorem Tax Tax Rate *
General 33,443,766 15.015 35,441,175 15.019 51,711,739 10,320,188 15.019
Debt Service 10,811,674 9.125 10,640,122 9.127 12,301,710 6,271,567 9.127
Public Safety Equipment 505,169 0.553 672,987 0.553 1,046,712 379,967 0.553
Special Highway 2,215,867 2,103,848 2,647,600
Special Narcotics 7,500 146,249
Special Parks & Recreation 274,760 1,108,377 602,487
Special Alcohol Abuse 125,451 173,750 615,714
Parks & Recreation Land Use 308,332 79,865
Convention & Tourism 291,057 283,200 354,555
Parks & Pipes 1,025,511 1,925,773 1,161,095
Cemetery 73,423 30,000 74,848
Stormwater Utility 1,606,869 2,934,721 3,373,371
Public Safety Sales Tax 1,337,263 1,439,000 2,543,053
Neighborhood Revitalization 29,056 60,000 100,382
Equipment Reserve Fund 200,000
Totals 52,048,198 24.693 56,820,453 24.699 76,959,380 16,971,722 24.699
Less: Transfers 2,430,574 2,838,010 3,799,400
Net Expenditure 49,617,624 53,982,443 73,159,980
Total Tax Levied 18,245,796 17,524,701 xxxxxxxxxxxxxxxxxx
Assessed
Valuation 738,942,161 717,093,636 687,125,342
Outstanding Indebtedness,
January 1, 2008 2009 2010
G.O. Bonds 89,225,000 89,395,000 83,345,000
Revenue Bonds 0 0 0
Other 15,132,658 9,121,762 8,235,213
Lease Purchase Principal 429,941 352,013 728,997
Total 104,787,599 98,868,775 92,309,210
*Tax rates are expressed in mills
/s/ Stephen Powell
City Official Title:
Page No.
revised 12/08/09 Page 218
County Clerk's Budget Information for the 2011 Budget
Amended
SHAWNEE CITY
1. Valuation Information as of July 1, 2010:
Estimated
Assessed Territory Property with
Valuation Added changed use
Real Estate 646,752,244 1,264,158
Personal Property excludes penalties 20,136,424
State Assessed 20,236,674
Total 687,125,342
New Improvements 8,634,460
2. Personal Property excluding oil, gas, mobile homes & penalties 20,136,424
(use this amount on Computation to Determine Limit for 2011 Budget, Line 5a)
3. Actual Tax Rates Levied for the 2010 Budget:
Fund Rate
General 15.019
Law Enforcement 0.553
Special Improvements 0.000
Employee Benefits 0.000
Bond & Interest 9.127
Total 24.699
4. Final Assessed Valuation from the November 1, 2009 Abstract 717,093,636
5. Personal Property excluding oil, gas, mobile homes & penalties for 2009 29,051,547
(use this amount on Computation to Determine Limit for 2011 Budget, Line 5b)
6. Gross Earning (Intangible) Tax Estimate
7. Neighborhood Revitalization District:
Valuation Subject to Rebates 2,009,289
June 28, 2010 Provided by:
Date
Name of County: Johnson
Page 219
Page 220
October 14, 2010
TO: City Clerk of Shawnee
FROM: John A. Bartolac, County Clerk
SUBJ: 2010 Tax Levy Rates
Budgets for 2011 on file in this office have been audited per K.S.A. 79‐1965. Listed below is the final
2010 tax levy rate expressed in mills per $1,000 assessed valuation for your city. Levies for each fund
are computed on the applicable valuation as shown on the enclosed document.
Please forward a copy of this information to your city administrator and anyone involved with the
budget preparation.
FUND TAX RATE LEVY
General 15.030
Bond & Interest 9.134
Public Safety Equipment .553
TOTAL 24.717
JAB:dm
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