NORTH CAROLINA SCHOOL OF SCIENCE AND MATHEMATICS
SUBSTITUTE TEACHER POLICY
Substitute teachers are hired on a temporary basis for a specified period of time to fill the
permanent position of a faculty employee. Substitute teachers are classified as
temporary appointments and are not eligible to earn benefits.
Substitute teachers are paid for the actual number of days worked. This payment does
not include pay for holidays. The daily rate of pay is increased when a substitute
teacher works more than 4 weeks. The rate increase occurs on the first day of the fifth
Substitute (less than 4 weeks) Long Term Substitute (more than 4 weeks)
1 class $75.00 1 class $82.50
2 classes $125.00 2 classes $137.50
3 or more classes $150.00 3 or more classes $165.00
A supplemental salary can be requested based on the availability of applicants and the
complexity and uniqueness of the course or subject to be taught. Any supplemental
salary requests must be approved by the Chancellor.
Departments must verify the identity and eligibility of substitute teachers for employment
by having them complete the appropriate documentation, including:
Application or Resume
"Temporary Appointment Acceptance"
Federal Form I-9
Tax withholding forms (W-4 and NC-4)
Consent for Criminal Conviction Check
Direct Deposit Authorization
Departments must provide this documentation to Human Resources along with the
Request for Temporary Employment Form. When approved by the funding source and
the Chancellor, Human Resources will initiate the personnel action in the Office of State
Personnel’s Personnel Management Information System (PMIS).
Hiring officials are responsible for providing appropriate department orientation to
School Policy Information
Departments are required to ensure that substitute teachers are aware of the policies
regarding employment and students at the School.
Temporary Appointment Timesheets
Substitute teachers must submit a completed employee time record that reflects the
days and hours worked within each month.
Paychecks for substitute teachers are generated and deposited on a biweekly basis.
The pay will be made two weeks in arrears. This means that the substitute teacher will
receive pay two weeks after the end of the pay cycle for which the timesheet is
Substitute teachers who are classified as temporary employees are required to
participate in payroll "direct deposit" into a bank or credit union account. The employee
must submit a deposit slip or voided check along with the direct payroll deposit
authorization to Human Resources.
Substitute teachers are not eligible to participate in any paid leave or paid time off
programs, nor do they receive paid holidays. Substitute teachers do not earn vacation
or sick leave.
State policy allows retirees to return to work in a temporary appointment 6 months after
retirement. Retirees receive a pension through the State and are limited in the salary
amount they can continue to receive as a temporary employee for the State. State
retirees should contact the North Carolina Teachers’ and State Employees’ Retirement
System (TSERS) for information on income limits.
Substitute teachers are hired “at will.” Termination may occur at any time without
additional compensation. Substitute teachers are not eligible for layoff priority
employment or severance pay.
Purchasing Temporary Service for Retirement Credit
Temporary service can be purchased for retirement credit through the Teachers’ and
State Employees’ Retirement System (TSERS). TSERS must be contacted for