Fidlar Companies Safety Manual

The Fidlar Companies



Corporate Safety Manual









December, 2004

The Fidlar Companies









This is a product of the Molyneaux Insurance Loss Control Department. All materials are

provided to enhance our client's risk management control. Recommendations are purely advisory

and intended for the purpose of assisting our clients in loss control and safety procedures.

Implementing and complying with local, state, and federal regulatory laws are the sole

responsibility of the client.









-2-

The Fidlar Companies









1 INTRODUCTION ..................................................................................................... 6





2 STATEMENT OF POLICY ....................................................................................... 8





3 JOB DESCRIPTIONS ............................................................................................. 10

President .................................................................................................... 11

Supervisor .................................................................................................. 12

Employee .................................................................................................... 13





4 MEDICAL EMERGENCY RESPONSE PLAN .......................................................... 18

Routine Transportation of Employees to the Doctor ........................................... 19

Emergency Transportation .............................................................................. 19

Medical Release/Return to Work Authorization Forms ....................................... 20

Preferred Medical Clinic Location ................................................................... 20

First Aid Equipment and Supplies .................................................................... 20

Medical Procedure ......................................................................................... 21





5 ACCIDENT REPORTING AND INVESTIGATION PROCEDURES ........................... 22

Incident Reporting ......................................................................................... 23

Home Injuries ................................................................................................ 23

Incident Investigation ..................................................................................... 23

Employee Accident Form Requirements ............................................. 24

Home Injury Status Report ....................................................................... 25

Supervisor's Incident Investigation Report Form ..................................... 26

Witness/Injured Incident Report Form ..................................................... 28

Employee Accident/Incident Report Form ................................................ 30

Photo Mount Display ................................................................................. 31





6 HAZARD COMMUNICATION PROGRAM ............................................................. 32

Policy ........................................................................................................... 33

Hazard Communication Program Coordinator ................................................... 33

Hazardous Substances or Materials List ............................................................ 34

Labels and Forms of Warning.......................................................................... 37

Material Safety Data Sheets (MSDS) ............................................................... 37

Employee Information And Training ................................................................ 37

Hazard Communication Training Program Form .................................... 40





7 OSHA INSPECTION PROCEDURE......................................................................... 41

Guidelines for OSHA Inspections .................................................................... 42

Inspection Scheduling and Prioritization ........................................................... 42

OSHA Inspector Arrival ................................................................................. 43

Records Reviewed ......................................................................................... 43

Standard Procedures for an OSHA Inspection ................................................... 44

-3-

TABLE OF CONTENTS





Section Page

8 MATERIAL HANDLING AND STORAGE .............................................................. 47

General Precautions ....................................................................................... 48

Manual Lifting Techniques: ............................................................................ 48

Squat Lifting ........................................................................................ 48

Assisted One-Hand Lift ......................................................................... 48

Team Lifting and Carrying ..................................................................... 49

Handling Specific Shapes: ..................................................................... 49

Boxes, Cartons, and Sacks ............................................................ 49

Barrels and Drums ....................................................................... 49

Hand Trucks, Carts, and Dollies: ..................................................................... 50

Safe Procedures for Using Two-Wheeled Trucks or Carts ................................... 50

Four-Wheel Trucks or Cart ............................................................................. 50





9 FIRE PROTECTION AND FIRE PREVENTION ....................................................... 51

Fire Protection ............................................................................................... 52

Fire Extinguisher Use ..................................................................................... 52

Fire Prevention .............................................................................................. 52





10 LOCKOUT/TAGOUT PROGRAM........................................................................... 54

Introduction................................................................................................... 55

Purpose ......................................................................................................... 55

Scope and Application .................................................................................... 55

Definitions .................................................................................................... 56

Energy Control Program ................................................................................. 57

Energy Control Procedures.............................................................................. 57

Group Lockout .............................................................................................. 59

Energy Isolating Devices ................................................................................ 59

Requirements for Lockout/Tagout Devices ....................................................... 60

Employee Training ......................................................................................... 61

Periodic Inspection......................................................................................... 61

Additional Safety Requirements ...................................................................... 62





11 EMERGENCY ACTION AND FIRE PREVENTION PLAN ....................................... 69





12 RESPIRATORY PROTECTION PROGRAM ............................................................ 79





13 DRUG AND ALCOHOL PROGRAM ..................................................................... 105

Policy Statement .......................................................................................... 106

Definitions .................................................................................................. 106

Confidentiality............................................................................................. 107

Rules, Disciplinary Actions ........................................................................... 108

Drug and Alcohol Testing ............................................................................. 109

Rehabilitation and Employee Assistance Program ............................................ 110







4

--

TABLE OF CONTENTS





Section Page

14 POWERED INDUSTRIAL TRUCK .................................................................. 111

Objective ................................................................................................... 112

Applicability/Scope ................................................................................... 112

Accountability .......................................................................................... 112

Training .................................................................................................... 116





15 CRISIS MANAGEMENT ...................................................................................... 121

Introduction.............................................................................................. 122

Preparation .............................................................................................. 123





16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM .......................... 155





17 VEHICLE FLEET SAFETY POLICY ..................................................................... 161

Objective ...................................................................................................................... 162

Applicability/Scope ...................................................................................................... 162

Accountability .............................................................................................................. 162

Driver Eligibility .......................................................................................................... 162

Defensive Safety Rules ................................................................................................ 164

Defensive Driving Rules .............................................................................................. 164

What to Do In Case of An Accident ............................................................................. 165

Vehicle Fleet Safety Rules ........................................................................................... 168





APPENDIX PPE HAZARD ASSESMENT ....................................................................... 169

Hazard Assessment Guide ................................................................................................ 170

Eye and Face Protection Selection Chart ................................................................... 170

Selection Guidelines for Head Protection ................................................................... 172

Selection Guidelines for Foot Protection .................................................................... 173

Selection Guidelines for Hand Protection ................................................................... 174

Guidelines for Cleaning and Maintenance ................................................................. 174









5

--

The Fidlar Companies









SECTION 1









INTRODUCTION









-6-

The Fidlar Companies







This manual establishes procedures that provide a safe and healthful working environment for all

employees. These procedures apply to all work performed at any Fidlar Companies location that is

managed, or operated by The Fidlar Companies.





The objectives are as follows:



 To provide guidelines for implementing a safety plan that will direct safety and health

programs at The Fidlar Companies and to maintain compliance with federal, state and/or

local statutory requirements or regulations.





 To minimize occupational injury and illnesses, reduce equipment and property damage,

and eliminate recurrences.





 To establish responsibility and accountability for the safety program at the facility.





This manual is intended to list some of the policies, procedures, and practices of The Fidlar Companies

and is subject to change, revision, or revocation at any time without notice. It is not to be construed

either as an employment contract or a guaranty of employment.









-7-

The Fidlar Companies









SECTION 2









STATEMENT OF POLICY









-8-

The Fidlar Companies







The well being of all employees working at The Fidlar Companies is our highest priority. While we must

provide quality work at a fair price for our customers in order to survive as a business, we refuse to

accept that anyone must be injured in the process. We believe that productive work habits and safe work

habits are one in the same.



Many accidents occur when people are in a hurry to get something done, or when they get into habits and

think that it won't happen to them. None of us have the ability to predict when, where, or how an

accident will happen. The tragedy is that most accidents would take but a few seconds to avoid. No

matter how busy or experienced you feel you are, you MUST consistently take that little bit of time to do

it safely. You cannot coast; you have got to do it everyday. Victims of accidents wish they had.





1. Avoid accidents and other unplanned occurrences that result in injury to employees,

interruption of production, or damage to equipment and property.



2. Take all action necessary in engineering, planning, designing, assigning and supervising

work operations to establish and maintain safe and healthful working conditions on all

projects.





This booklet outlines the minimum requirements for a safe work environment. Certain jobs will require

additional protections. It is extremely important that you understand HOW each task is to be done in a

safe manner. If you do not know, STOP and ASK before you begin to work. Your safety and well being,

as well as the safety of those around you, can be accomplished only through your constant, sincere effort.

Merely talking about safety is not sufficient. It is everyone's responsibilities to act, think, and perform

safely.



We must work together to maintain a safe work environment. Together we can achieve our goal of an

accident-free workplace.









____________________________, President









-9-

The Fidlar Companies









SECTION 3









JOB DESCRIPTIONS









-10-

The Fidlar Companies









TITLE

(as related to safety): President



SUMMARY: The President of The Fidlar Companies shall demonstrate a positive attitude toward

the achievement of a strong safety program, with the objective of preventing

personal injury and property damage through direct and active support.



PRIMARY SAFETY RESPONSIBILITY:



1. Communicate about safety in the same way you communicate about costs and schedules.



2. Include the discussion of safety programs at staff meetings.



3. Request status reports (monthly) on safety activities and progress within The Fidlar

Companies.



4. Insist newly hired employees receive training in safe work methods.



5. Make the necessary appropriations to meet the requirements of an effective safety

program.



6. Continually support and enforce the The Fidlar Companies Safety Program.



7. Practice safety through good example.









-11-

SECTION 3 JOB DESCRIPTIONS









TITLE

(as related to safety): Supervisor



SUMMARY: Supervisors are directly responsible for the control and activities of their employees.

They play a key role in the implementation and maintenance of an effective safety

program.



Supervisors must plan their safety activity with the same care and effort as they do

other portions of their work.



PRIMARY SAFETY RESPONSIBILITY:



1. Provide, and require the use of, all personal protective equipment deemed necessary by

the process, equipment or materials.



2. Perform work site safety inspections and hazard corrections on a daily basis.



3. Hold safety meetings with their crews on as needed basis.



4. Provide all accident reports to the management the day of the accident.



6. Assist with accident investigations to ensure proper reporting and documentation.

Follow up accidents with prompt corrections to eliminate recurrences.



7. Insist on compliance with the all safety programs and compliance regulations.



8. Monitor compliance with safety programs when applicable.



9. Ensure prompt first aid is administered to injured employees and that necessary medical

treatment is pursued.



10. Practice safety through good example.









12

SECTION 3 JOB DESCRIPTIONS









TITLE

(as related to safety): Employee



SUMMARY: Good safety practices and accident prevention is the responsibility of every The

Fidlar Companies employee. Each employee is responsible to know and to follow

the general provisions of the The Fidlar Companies Safety Policy, the specific rules

of their job and the rules enumerated below.



ALL EMPLOYEES WILL ABIDE BY THE FOLLOWING RULES:



1. Report unsafe conditions and "near misses" to a supervisor.



2. Immediately report all injuries to a supervisor.



3. Employees who will miss work must report by calling the office by 9:00 A.M. of the day

missed. Employees failing to report any absence after the third missed day are presumed

to have abandoned their job.



4. Employees involved in a work related accident, regardless of injury, are required to fill

out and sign an Accident/Incident Report Form.



5. Wear designated PPE according to company policy.



6. Wear appropriate work clothes as designated by The Fidlar Companies



7. Properly care and be responsible for all personal and company protective equipment.

Report lost or damaged equipment.



8. During an emergency evacuation, employees are to report to their supervisor at the

designated assembly area.



9. The use of, or being under the influence of intoxicating beverages or illegal drugs while

on company premises is prohibited. Prescription drugs, which may cause drowsiness,

must be reported to your supervisor.



10. Horseplay or practical jokes shall not be permitted. Fighting is grounds for dismissal.



12. Good housekeeping shall be practiced by all employees working at The Fidlar

Companies. Excess material shall be properly stacked and stored. Debris shall not be

allowed to accumulate in aisles and will be frequently removed.



13. Flammable liquids must be stored and securely transported in proper safety containers

with a self-closing lid and flash arresters in place. Engines must be shut off when

refueling. No smoking anywhere near flammable liquids.



14. Compressed gas cylinders (Propane, Oxygen, Acetylene, etc.) must be secured in an

upright position. When not in use, caps must be securely on. Oxygen and Acetylene

shall not be stored together.







13

SECTION 3 JOB DESCRIPTIONS









15. Never operate any machines or equipment unless all guards and safety devices are in

place and in proper operating condition.



16. Keep all tools in safe working condition. Never use defective tools or equipment.

Report all defective equipment to your supervisor.



17. Machinery shall be properly oiled, cleaned, adjusted, refueled and operated only by

authorized operators. Shut off and lock out equipment under repair.



18. No person (other than the operator) shall ride any forklift or material handling

equipment.



19. Ladders shall be used only in the open and locked position. The last step prior to the top

will never be used. Place ladders on a substantial base and do not use ladders with

broken, split or missing rungs or rails. All access ladders are to extend at least three feet

above the landing platform and be securely fastened. Proper ladder placement is: 1/4

base/height.



20. Lift correctly, using your legs to take the strain. Turn by placing the proper foot into

direction of the turn (do not twist with the back). Lock your lower back curve; tighten

stomach muscles before you lift. Stretch your muscles before lifting.



21. Running on the job is always prohibited. Jumping off any ladder or height is grounds for

dismissal. While ascending any ladder the three point contact rule (2 hands - 1 foot; 2

feet - 1 hand) must be used. Use a rope to lift tools.



22. The Fidlar Companies has a Hazard Communication Program (HCP). The purpose of

this program is to inform you of the hazards of the chemicals we work with in order to

reduce chemical source injuries and illness. If you have a question about any chemical

you work with see your supervisor.



23. You must understand the supervisor's instruction. If you do not know how to do the job

safely, ask your supervisor.



24. Never seek medical attention concerning a work related injury or illness after work hours

without first attempting to notify a supervisor.



25. If you are injured away from the job, notify your supervisor; it may affect your job

performance or worsen the injury.









14

SECTION 3 JOB DESCRIPTIONS









EMPLOYEE ACKNOWLEDGMENT





I, the undersigned, acknowledge receipt of the The Fidlar Companies Employee Safety Manual and Drug

and Alcohol Policy, and an orientation on its contents.



I agree to read and abide by the regulations contained in the Safety Manual and Drug and Alcohol Policy,

as well as all other company policies. I UNDERSTAND THAT MY FAILURE TO ADHERE TO

THESE POLICIES MAY RESULT IN THE TERMINATION OF MY EMPLOYMENT.







________________________________________________________________

Employee Signature



________________________________________________________________

Print Name



________________________________________________________________

Date









I have delivered an Employee Safety Manual to the employee shown above and have given an orientation

on the contents of the manual and other safety rules and company regulations which may apply.





________________________________________________________________

The Fidlar Companies Representative Signature



________________________________________________________________

Print Name



________________________________________________________________

Date









15

The Fidlar Companies









DISCIPLINE AND ENFORCEMENT OF SAFETY RULES





This procedure is established to provide a mechanism for the discipline of employees who repeatedly

violate safety rules. Safety rules are written and enforced to protect employees from injury and provide a

"safe and healthful place of employment."



Supervisors are responsible for the enforcement of the safety and health program at The Fidlar

Companies In order to accomplish this, they must ensure that each employee is properly instructed in the

use of safety equipment and safe work practices, warn employees when they violate a safety rule.



When an employee violates a safety rule, the employer will follow the discipline procedure below as the

employer may deem appropriate:



1. First offense – verbal/written warning



2. Second offense – written warning



3. Third offense – unpaid time off or possible termination



The listing of infractions and penalties above is intended only as a general guideline, and The Fidlar

Companies specifically retains the right to modify the penalties and/or impose the appropriate

disciplinary action or other forms of discipline, based upon the specific circumstances involved in each

individual case, including discipline or termination on the first offense.



Each written warning will advise the employee of the nature of the violation and the correct safe practice

and procedure.



A copy of the violation will be provided to the employee.



NOTE: DOCUMENTATION OF THE ABOVE ACTION IS NECESSARY TO COMPLY WITH

GOVERNMENT REGULATIONS AND LABOR LAWS.









-16-

The Fidlar Companies







EMPLOYEE WARNING RECORD Verbal 

Written 



Employee's Name ______________________________________________ Clock or Payroll No. ___________________



Date of Warning _________________________ Department ______________________________ Shift ___________



VIOLATION REASON FOR WARNING

Date Absence Substandard Work Disobedience

Time Tardiness Carelessness Safety

Place Other





COMPANY REMARKS - Explain pertinent facts in detail ____________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________



EMPLOYEE REMARKS - Absence of statement by EMPLOYEE indicates agreement with this report. _______________

____________________________________________________________________________________________________



I have entered my version of the matter above



Employee's Signature ___________________________________________________ Date ________________________



ACTION TO BE TAKEN _____________________________________________________________________________

____________________________________________________________________________________________________





PREVIOUS WARNINGS I have read this "Warning Record" and understand it.

When and By Whom



1st Warning Employee's Signature Date

Date_________________________

Verbal  Written 

By Whom_____________________ Signature of person who prepared warning - Title Date



2nd Warning

Date_________________________ Supervisor's Signature Date

Verbal  Written 

By Whom_____________________

Signature of witness if employee refuses to sign

3rd Warning

Date_________________________ DISTRIBUTION

Verbal  Written  Original - Personnel File

By Whom_____________________ 2nd Copy - Employee

3rd Copy - Supervisor









-17-

The Fidlar Companies









SECTION 4









MEDICAL EMERGENCY RESPONSE PLAN









-18-

The Fidlar Companies







This section describes the first aid, medical services, and emergency transportation provided for

employees who incur occupational injuries arising out and in the course of employment with The Fidlar

Companies.







ROUTINE TRANSPORTATION OF

EMPLOYEES TO THE DOCTOR



Employees should not be permitted to leave the property without their Supervisor‟s approval. Employees

shall not be permitted to provide their own transportation for the initial visit to the doctor for a job-

related injury.







EMERGENCY TRANSPORTATION



The following guidelines should be followed for emergency transportation:



1. Supervision within The Fidlar Companies will decide what type of transportation will be

used. If medical attention is necessary during transport, the ambulance will be used. If

there is any doubt, the ambulance will always be the first choice. The ambulance phone

number is _______________________ or call 911.



2. The hospital emergency room or the clinic will be notified when the transportation

vehicle leaves the property. All available information regarding the nature and extent of

the injury should be given to the emergency room staff.



3. The injured employee will be accompanied by their Supervisor or a designee when being

transported to a clinic or hospital (non-ambulance).



4. The injured employee's nearest relative must be notified by their Supervisor or designee

after first aid has been rendered and he/she is on their way to the hospital.









-19-

SECTION 4 MEDICAL EMERGENCY RESPONSE PLAN









MEDICAL RELEASE/RETURN TO

WORK AUTHORIZATION FORMS



When an employee returns from the physician, hospital, or clinic, he/she must present a Medical

Release/Return to Work Authorization form.







PREFERRED MEDICAL CLINIC

LOCATION



A medical clinic should be selected within the immediate area for treatment of non-life threatening work-

related injuries. A protocol should also be established with the selected clinic to ensure prompt and

accurate communication of medical treatment. It is The Fidlar Companies‟ primary objective to hasten

the recovery of employees injured on the job so that they may return to work as quickly as possible.



The medical clinic selected for this facility is

(Name of Clinic) at (Address and Phone Number of Selected Medical Clinic).







FIRST AID EQUIPMENT AND

SUPPLIES



Every major area within the facility will be equipped with a first aid kit. The size and the contents of the

first aid kit will be determined by The Fidlar Companies and the consulting physician. Other medical

and first aid supplies will be ordered as necessary for the employees' safety.



Personnel of The Fidlar Companies shall not dispense medication.









20

SECTION 4 MEDICAL EMERGENCY RESPONSE PLAN









MEDICAL PROCEDURE



ALL MAJOR ACCIDENTS INVOLVING UNCONSCIOUSNESS OR MAJOR TRAUMA REQUIRE

PARAMEDICS!!!!



MAJOR ACCIDENTS



1. Secure the injured person: DO NOT MOVE SERIOUSLY INJURED OR UNCONSCIOUS

PERSONS unless he/she is in further danger.



2. KNOW THIS INFORMATION AND TELL THE PARAMEDICS:

a. Location of the facility.

b. Location at the facility of the injured employee (what floor, etc.).

c. General nature of the injury: shock, amputation, fall, etc.



3. Send for HELP: 'Anyone' available should make a call for help. Send someone to wait at the

facility entrance to direct the paramedics.



MINOR ACCIDENTS



Minor accidents such as cuts and muscle strains that do not impair the ability to work, should receive

first aid on the job. All such incidents must be reported to a supervisor.



All job injuries, which restrict work or cause the employee to stop work, must be directed to a supervisor.



1. CALL ( ) CLINIC at ( ).

Eye injuries are to be sent to this clinic as well. Hours: 8:00 a.m. to 4:30 p.m.



2. OFF-HOUR ACCIDENTS AND WEEKEND ACCIDENTS: Injured employees must be

accompanied to the nearest emergency room only.



3. After securing the injured, contact ( ), the General Manager and

immediately investigate: WHO, WHAT, WHEN, WHERE, AND WHY according to the

Accident Investigation procedures established by The Fidlar Companies



4. A written investigation form signed by the Supervisor should be turned in to the management

office. Witness statement forms located in section 5 of this manual should be filled out at the

time of the accident.









21

The Fidlar Companies









SECTION 5









ACCIDENT REPORTING AND

INVESTIGATION PROCEDURES









-22-

The Fidlar Companies







REPORTING AND INVESTIGATING ACCIDENTS





INCIDENT REPORTING



All incidents, however minor they may be, must be reported to the Workers‟ Compensation insurance

company. Sometimes minor injuries can develop into serious injuries. If a minor injury is reported, and

will not be submitted as a claim, then that report should read “FOR REPORTING PURPOSES ONLY.”







HOME INJURIES



When an employee arrives for work with an injury that occurred outside of work, a “HOME INJURY

STATUS REPORT” must be completed. Home injuries can prevent employees from performing the

essential functions of their jobs and working with a home injury may result in an aggravation of such an

injury.



If such a situation occurs, the employee should be sent home and directed to see a physician who can

complete the “HOME INJURY STATUS REPORT.” Employees should not be allowed to return to work

until they have a full release from their physician based on the essential functions of their job.







INCIDENT INVESTIGATION



The Incident Investigation must be completed as soon as possible after the scene is secured and all

injured parties are treated. By completing the investigation as soon as possible, you are ensuring that the

facts gathered are as accurate as possible.



Incident investigation must be fact-finding, not fault finding. The purpose is to learn the true cause so

that similar incidents can be prevented and determine facts bearing on legal liability. Another purpose of

the investigation or fact-finding is to prepare accurate documentation in case of possible litigation. From

the investigation, a written report will be completed for all serious incidents. The report should be

completed by the Supervisor who has investigated the incident. The report should contain the following:



1. Detailed description of the incident, including answers to the following:



a. What happened?

b. Who (individuals and companies) was involved?

c. When did the incident occur?

d. What injuries/property damage resulted?



2. Photographs taken.



3. Diagrams drawn of the scene.



4. Statement(s) from witness(es).



5. Conclusions should be developed regarding the physical cause of the incident, but should

not deal with the placement of legal liability upon any party.



-23-

SECTION 5 INCIDENT REPORTING AND INVESTIGATION PROCEDURES







Only supervisory employees trained in incident investigation procedures should take witness statements

as part of the investigation.



No part of the report shall be given to any party, including the injured employee unless authorized by the

The Fidlar Companies management or legal counsel.



KEY POINTS TO REMEMBER



1. Get medical attention for all injured parties and notify the management office

immediately.



2. Protect the scene's physical evidence.



3. Confiscate all faulty equipment or materials.



4. Take photographs of incident scene.



5. Obtain the names, addresses, and phone numbers of all witnesses.



6. Discourage all The Fidlar Companies personnel from making any statements to the

media.





EMPLOYEE ACCIDENT FORM REQUIREMENTS



The employee accident form (Employer's First Report) shall be prepared by the Supervisor or his

designee the day of the accident. It is very important that all pertinent information be provided on the

accident report. The following information is of the greatest value:



1. The employee's full name



2. The employee's complete address

a. Street

b. City

c. Zip Code

d. Telephone Number



3. Whether the accident resulted in lost time from work









24

--

HOME INJURY STATUS REPORT



DATE: NAME: COMPANY:



INITIAL VISIT: FOLLOW-UP VISIT:





WORK STATUS



Return to work - NO Return to work on

restriction on with the following restriction:



Unable to return to work No frequent lifting, bending, or twisting of

(See below) the trunk.



Lifting restriction of ______ lbs.



Keep wound clean and dry.



Must use protective device.



No repetitive motion of affected area.



No prolonged standing or walking limit to

_____hours per day.



No overhead work.



Other



No use of ladders.



No kneeling.





ESTIMATED DURATION OF RESTRICTED DUTY



At least until visit when we will reevaluate and notify of changes in restrictions.



Until



****NOTE: These restrictions are based on medical criteria only. If such restricted duty is not available, the

company may at their option send the employee home until the next evaluation at our office.







Physician‟s Signature









25

--

The Fidlar Companies







SUPERVISOR'S INCIDENT INVESTIGATION REPORT

1. COMPANY OR BRANCH 2. DEPARTMENT





3. EXACT LOCATION 4. DATE OF 5. TIME AM 6. DATE

OCCURRENCE PM REPORTED









INJURY OR ILLNESS PROPERTY DAMAGE OTHER INCIDENT





7. INJURED'S NAME 13. PROPERTY DAMAGED 19. PERSON REPORTING INCIDENT





8. OCCUPATION 9. PART OF BODY 14. ESTIMATED 15. ACTUAL COSTS 20. OCCUPATION 21. COST (if

AFFECTED? COSTS $ $ applicable) $





10. NATURE OF INJURY/ILLNESS 16. NATURE OF DAMAGE 22. NATURE OF INCIDENT





11. OBJECT/EQUIPMENT/SUBSTANCE 17. OBJECT/EQUIPMENT/SUBSTANCE 23. OBJECT/EQUIPMENT/SUBSTANCE

INFLICTING INJURY/ILLNESS INFLICTING DAMAGE RELATED





12. PERSON WITH MOST CONTROL OF 18. PERSON WITH MOST CONTROL OF 24. PERSON WITH MOST CONTROL OF

ITEM 11. ITEM 17. ITEM 23.









D 25. DESCRIBE CLEARLY HOW THE INCIDENT OCCURRED.



E



S



C



R



I



P



T



I



O



N



Date: Supervisor: Reviewed by:





-26-

EVALUATION: 26. LOSS SEVERITY POTENTIAL 27. PROBABLE RECURRENCE RATE



Major Serious Minor Frequent Occasional Rare





28. WHAT ACTS, FAILURES TO ACT, AND/OR CONDITIONS CONTRIBUTED MOST DIRECTLY TO THIS INCIDENT?









A



N



A



L 29. WHAT ARE THE BASIC OR FUNDAMENTAL REASONS FOR THE EXISTENCE OF THESE ACTS AND/OR CONDITIONS?



Y



S



I



S









Date: Supervisor: Reviewed by:









27

The Fidlar Companies







WITNESS/INJURED INCIDENT REPORT

_________________________________________________ is vitally interested in the health

and safety of all employees. We, therefore, request your assistance in completing this report to

help us prevent future incidents to yourself or your fellow employees.



Name of Injured Person: ____________________________________________________________

Date of Incident: ________________________________ Hour: _________________________



Witness: ______________________________________ Job Title: ______________________

Department: ____________________________________ Supervisor: _____________________



How Did You First Learn of This Incident: _____________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________



_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________







_________________________________ _____________________________________________

(Date) (Witness/Injured Signature)







All reports must be signed.





-28-

The Fidlar Companies







EMPLOYEE ACCIDENT/INCIDENT

REPORT FORM

The Fidlar Companies is committed to safety. Your cooperation in providing an accurate description of the event helps the safety department to prevent future incidents. Your

cooperation in filling out and signing this form is required under the The Fidlar Companies Safety Policy you have signed.

Name Date of Occurrence Time AM Date Reported Exact Location

PM

Nature of Incident Please indicate with a () Witnesses Nature of Injury Part of Body Source of Injury

 Personal injury  Property damage only

 Personal injury and  Near accidentCould have Nature of Damage Source of Damage (object/equipment causing damage) Equipment #

property damage resulted in personal injury or

property damage



Describe the event: (Step 1)

(Step 2)



(Step 3)



(Step 4)



(Step 5)

Names of persons/places/objects in diagram: (mark on the diagram) (note your location) Draw a diagram of the event:

A.

B.

C.

D.

E.

F.





Reasons you refuse to complete this form:

Signature Date Reviewed by Date Reviewed by Date









-30-

The Fidlar Companies







PHOTO MOUNT

DISPLAY



Insured Claimant Claim #





Date Taken





Time





By





Location









Description









Date Taken





Time





By





Location









Description









-31-

The Fidlar Companies









SECTION 6







HAZARD COMMUNICATION PROGRAM









-32-

The Fidlar Companies









POLICY



The Fidlar Companies has developed a Hazard Communication Program to ensure that all our employees

are informed of hazardous chemicals known to be present at our property. We will make every effort to

provide our employees with a reasonably safe work place. We also intend to instruct our people in

proper techniques for handling these chemicals.



It will be the responsibility of management to ensure that the proper information is obtained and

disseminated to the appropriate employees. It will be the employees' responsibility to follow safe

practices as outlined in the Material Safety Data Sheets.



A copy of this program will be kept on file in the management office.







HAZARD COMMUNICATION

PROGRAM COORDINATOR



The Coordinator's responsibilities are:



1. Providing Material Safety Data Sheets (MSDS) to employees if requested.



2. Ensuring that all employees have been trained in the proper use of hazardous substances

used in everyday (routine) and infrequent (non-routine) tasks.



3. Ensuring that all employees have been trained:



a. How to read MSDS

b. How to read labels



4. Verify that all employees under their supervision have received the proper training prior

to working with hazardous substances on the job site.



5. Identifying all jobs that require the use of hazardous substances.



6. Provide the required personal protective equipment.



7. Make routine surveys of the work area to ensure that safe practices are being followed.



8. Review the MSDS for the hazardous substance with the employees involved before the

non-routine task begins.



9. Ensure that required labeling practices are being followed.









-33-

SECTION 6 HAZARD COMMUNICATION PROGRAM







The employees' responsibilities are:



1. Obey established rules.



2. Use personal protective equipment as required by company procedures.



3. Inform your Supervisor of:

a. Any symptoms of overexposure that may possibly be related to hazardous

substances

b. Missing labels on containers

c. Any questions you may have before starting a task with hazardous materials.







HAZARDOUS SUBSTANCES OR

MATERIALS LIST



A list of hazardous substances or materials at each property will be maintained. If an employee finds a

chemical or material that is not on the list, they should report it immediately. A copy of this list will be

supplied to employees upon request.









34

--

The Fidlar Companies







CHEMICAL INVENTORY



DATE: ________________________________



Hazardous Chemicals Operation/Area Used MSDS on File









-35-

CHEMICAL INVENTORY FORM



Company: _______________________________________________________ Date:____________________________________________________________

Department: _____________________________________________________ Verified By: ______________________________________________________

Unit/Location: ____________________________________________________



Hazard Routes of Entry

Chemical Product Chemical Name Class * PPE (S)kin (I)ngestion MSDS Storage/Comments

No. Trade Name Major Components 1-800- # H F R C Required (L)ungs (I)njection Onsite Sat. Or Unsat.









* Hazard Class Rating NFPA (H) Health, (F) Flammability, (R) Reactivity, (C) Corrosivity on a 0-4 scale.

36

The Fidlar Companies









LABELS AND FORMS OF WARNING



Since chemical manufacturers are required to label their containers of hazardous chemicals, The Fidlar

Companies will use these labels as our primary means of warning employees about the products.



All employees are responsible for ensuring that all containers are labeled. Labels are not to be removed

from any container or defaced in any manner. If a label is missing or defaced beyond recognition, notify

a supervisor.



If a label is needed, the HCPC will audit the MSDS for the proper information and a Hazardous Material

Information System (HMIS) label will be applied.







MATERIAL SAFETY DATA SHEETS

(MSDS)



Material Safety Data Sheets are intended to outline the special precautions and controls necessary for

handling hazardous materials. Copies of the MSDS sheets will be maintained for hazardous materials

used by The Fidlar Companies



If an MSDS is not furnished with the initial shipment from the supplier, the MSDS will be requested

from that supplier. This request should be made in writing and a copy of this request should be kept on

file until the MSDS is received.







EMPLOYEE INFORMATION AND

TRAINING



Training and disseminating information to The Fidlar Companies employees relating to the Hazard

Communication Standard is the responsibility of each supervisor. At no time will any of our employees

be expected to perform any non-routine tasks involving exposure to hazardous substances without proper

instruction. Training will be conducted at the property through video training sessions or safety talks

prior to using the hazardous substance.









-37-

SECTION 6 HAZARD COMMUNICATION PROGRAM









Information provided to the employees shall include:



1. Training requirements of the Hazard Communication Standard



2. Any operations in their work area where hazardous substances are known to be present



3. Location and availability of The Fidlar Companies Hazard Communication Program,

including the required lists of hazardous substances and MSDS.



Training provided to the employees shall include:



1. Methods and observations that can be used to detect the presence of hazardous materials

on the job site:

a. visual appearance

b. odor

c. air monitoring



2. Physical hazards

a. Hydraulic oil

b. Acetylene

c. Oxygen

d. Welders



3. Health hazards

a. Carcinogen

b. Toxic

c. Corrosives

e. Agents that damage lungs, skin, eyes, or mucous membranes



4. Measures for protection

a. Appropriate work practices

(1) Ventilation

(2) No smoking

b. Emergency procedures

(1) Spill procedures

(2) Emergency numbers



5. Personal protective equipment

a. Gloves

b. Goggles

c. Rubber boots

d. Respirators

e. Disposable clothing



6. Interpretations of MSDS

a. Common name and manufacturer's name

b. Physical and chemical characteristics







1ww2085a 38

--

SECTION 6 HAZARD COMMUNICATION PROGRAM









c. Fire and explosion data

d. Reactivity data

e. Health hazard data

f. Precautions for safe handling

g. Control measures

h. First aid procedures



7. Explanation of labeling system

a. Health hazard

b. Fire hazard

c. Reactivity

d. Numbering system (0-4)

e. Personal protection



8. The Fidlar Companies labeling system

a. HMIS (Hazardous Material Information System)

b. NFPA



Training sessions will be documented to show date, subject matter, and the name of the employees attending. A

copy of the attendance sheet will be kept by The Fidlar Companies ' HCPC. The Fidlar Companies will provide

contractors working at our facilities with a list of the hazardous materials used on the premises if requested.

Precautionary measures that are needed to protect other employees will be discussed at a pre-job meeting. If there

are any questions, be sure to direct them to The Fidlar Companies management for immediate attention.









1ww2085a 39

--

The Fidlar Companies







HAZARD COMMUNICATION TRAINING PROGRAM

ATTENDANCE ROSTER

Date Accomplished:



Non-Routine Task

Employee Name ID No. Part I Part II Part III Part IV List Substance Date MSDS Used

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.







Superintendent: Date:



-40-

The Fidlar Companies









SECTION 7







OSHA INSPECTION PROCEDURE









-41-

The Fidlar Companies









GUIDELINES FOR OSHA

INSPECTIONS









I. INSPECTION SCHEDULING AND

PRIORITIZATION





A. Imminent Danger - An “imminent danger” is considered to be the most serious situation,

and OSHA will assign top priority to these inspections.



B. Fatality/Catastrophe Investigations - Any accident that results in the injury of three or

more employees or the death of one or more employees must be reported to OSHA

within 8 hours.



C. Complaints and referrals - OSHA can follow up on employee complaints in the following

manner:



1. Presently, OSHA can perform an inspection if the employee insists that an

inspection be made. This will take place only if that employee signs a

complaint form stating the exact reason for the inspection.

2. Presently OSHA will call the employer to follow up on unsigned complaints.

When this happens, the employer must respond in the following manner:

a. Write a response that includes how the condition(s) was

abated.

b. Responses should include the following:

i. How you measured the exposure(s) and what

engineering controls were or were not selected.

ii. What administrative controls were or were not

selected based on the exposure(s).

iii. What PPE was or was not selected based on the

exposure(s).



D. Programmed inspections - The routine “surprise” inspections carried out by OSHA are

considered important, but less pressing than focused inspections on serious, repeated or

willful violators.









-42-

SECTION 7 OSHA INSPECTION PROCEDURE









II. OSHA INSPECTOR ARRIVAL





A. You have the right to refuse entry until a warrant is issued, however, it is not

recommended that you do so. In most cases, when entry is refused, a simple or focused

inspection can turn into a comprehensive inspection, resulting in many violations and

fines. The only time you want to refuse entry is when an inspection occurs at an

extremely bad time (i.e. production involvement is essential at that moment and stopping

it for an inspection could result in a detrimental loss). If this is the case, explain the

situation and ask the inspector if he could come back at a later time or date that is more

feasible.



B. The inspection will start with an opening conference. Throughout the opening

conference, remain cordial and professional, NEVER lose your temper or your

professionalism.



C. Photocopy the inspector‟s credentials and verify the inspector‟s employment and his

assignment to your facility.



D. Confirm the type of inspection, a brief explanation of the purpose, and a request for

employer and employee representatives.



E. The inspector will begin the opening conference. You will be asked about your safety

program. You should be prepared to tell the inspector how it is communicated and

enforced. NEVER VOLUNTEER INFORMATION OR LOSS CONTROL REPORTS.









III. RECORDS REVIEWED





A. Lost workday injury rate

B. OSHA 300 and 300a forms and posting requirements. See notes.

A file should be created for all recordable accidents. This file must include.

1. A completed OSHA 300 log and 300a summary for the current year.

2. Completed OSHA 300 logs and 300a summaries for each of the 4 years prior

to the current year.

3. First report of injury forms (i.e. OSHA 301 or equivalent)

4. Copy of medical release forms pertaining to full duty or number of restricted

days.

C. General safety and health management program/Safety Manual





*NOTES: All entries into the OSHA 300 log must be made within 6 working days of

the injury/illness. This log must also be posted in a prominent area for the

from February 1 to April 30.







43

SECTION 7 OSHA INSPECTION PROCEDURE









IV. STANDARD PROCEDURES FOR

AN OSHA INSPECTION





A. Preparation for Inspection



1. Request to see the inspector's credentials and write down his name.



2. Inquire as to the reason for the visit.



a. Employee complaint

b. General or scheduled inspection

c. Referral

d. Fatality or catastrophe investigation



B. Inspection Procedures



1. Opening Conference



a. The purpose of the opening conference is to inform management of their

purpose and outline inspection plans.

b. A Fidlar Companies representative should begin taking notes.

c. Be prepared to show the inspector the OSHA 300 Log and OSHA poster.



2. Walkaround



a. Try to correct the violation immediately, if possible

b. Walk the facility with the inspector and take notes

c. Take pictures every time the inspector takes pictures



3. Closing Conference



a. The inspector will review all violations

b. Take good notes pertaining to alleged violations

c. Do not argue with the inspector









44

SECTION 7 OSHA INSPECTION PROCEDURE







C. Other Precautions



1. Be knowledgeable of what is contained in the Safety Manual.



2. Note in what areas pictures were taken.



3. Be certain as to the time allowed for abatement of the alleged violation.









45

SECTION 7 OSHA INSPECTION PROCEDURE









46

The Fidlar Companies









SECTION 8









MATERIAL HANDLING AND STORAGE









-47-

SECTION 8 MATERIAL HANDLING AND STORAGE









GENERAL PRECAUTIONS



General precautions that must be followed to prevent injuries while handling materials are:



1. Inspect materials for slivers, jagged, or sharp edges, burns, rough, or slippery surface.



2. Grasp the object with a firm grip.



3. Keep fingers away from pinch and shear points, especially when setting down materials.



4. Wipe off greasy, wet, slippery, or dirty objects before trying to handle them.







MANUAL LIFTING TECHNIQUES



SQUAT LIFTING



1. Keep feet apart - one alongside, one behind the object.



2. Keep back straight, nearly vertical



3. Tuck elbows and arms in, and hold load close to body.



4. Grasp the object with the whole hand.



5. Tuck your chin in.



6. Keep body weight directly over feet.





ASSISTED ONE-HAND LIFT



In this method, the worker rests one hand on top of the container, bends over to grasp an object in the

container, and then pushes down with the non-lifting hand resting on top of the container to force the

upper body back to a vertical position.



The basic techniques are:



1. Place the non-lifting hand on the container top, bend over container and assume lift

position.



2. While bending over, back the foot on the same side as the non-lifting hand rearward to

provide body balance.



3. Reach and grasp object to be lifted.



4. Push down with the non-lifting hand on the container top, raising the upper body to a

vertical position.



-48-

SECTION 8 MATERIAL HANDLING AND STORAGE







5. Be sure to let the non-lifting hand, not the back, do the work.





TEAM LIFTING AND CARRYING



When two or more people carry one object:



1. They should adjust the load so that it rides level so that each person carries an equal part

of the load.



2. Test lifts should be made before proceeding.



3. When carrying long sections of pipe, lumber, or steel they should carry them on the same

shoulder.





HANDLING SPECIFIC SHAPES



Boxes, Cartons, and Sacks



1. Grasp the alternate top and bottom corner.



2. Draw a corner between the legs.



3. Sacked materials should be grasped at opposite corners.



4. Upon reaching an erect position:



a. Let the sack rest against the hip and belly

b. Then swing the sack to one shoulder



5. As the sack reaches the shoulder, the worker should stoop slightly, put a hand on the hip

so that the sack rests partly on the shoulder and partly on the arm and back.



Barrels and Drums



1. When handling a drum, one should request assistance or use a drum tilter or other

mechanical assistance (two-wheeled dolly equipped for drums).



2. If necessary to roll a barrel or drum, the worker should push against the sides with the

hands.









-49-

SECTION 8 MATERIAL HANDLING AND STORAGE









HAND TRUCKS, CARTS, AND

DOLLIES



SAFE PROCEDURES FOR USING TWO-WHEELED TRUCKS OR CARTS



1. Tip the load to be lifted forward slightly so that the tongue of the truck goes under the

load.



2. Push the truck all the way under the load to be moved.



3. Keep the center of gravity of the load as low as possible. Place heavy objects below

lighter objects.



4. Place the load well forward so the weight will be carried by the axle, not by the handles.



5. Place the load so it will not slip, shift, or fall.



6. Load only to a height that will allow a clear view ahead.



7. Let the truck carry the load. The operator should only balance and push.



8. Never walk backwards with a hand truck.



9. For extremely bulky items or pressurized items, such as gas cylinders, strap or chain the

item to the truck.



10. When going down an incline, keep the truck ahead so that it can be observed at all times.





FOUR-WHEEL TRUCKS OR CART



1. Trucks or carts should be evenly loaded to prevent tipping.



2. Trucks should be pushed rather than pulled.



3. They should be loaded so that the operators can see where they are going.



4. Contents of load should be arranged so that they will not fall.









-50-

The Fidlar Companies









SECTION 9









FIRE PROTECTION AND FIRE PREVENTION









-51-

The Fidlar Companies







This section describes the requirements for Fire Protection and Prevention.







FIRE PROTECTION



1. Fire extinguishers will be provided in various locations at each property pursuant to local

fire codes. These fire extinguishers shall be conspicuously posted with signs indicating

their location.



2. Fire extinguishers should be updated yearly and inspected monthly to ensure that they

are in their designated locations, and not blocked, and are working properly.



3. All employees will be trained in the correct use of fire extinguishers.







FIRE EXTINGUISHER USE



FIRE (Small and Contained)



If a small, contained fire is discovered:



1. If you wish to do so, use a fire extinguisher to put it out; remember that you are

not required to fight fires.

2. If you do not wish to use an extinguisher, notify your supervisor immediately.



FIRE (Uncontrolled/Not Readily Extinguished)



If a fire cannot be extinguished quickly by a hand extinguisher, the following steps should be followed to

ensure your safety:



1. Leave the area immediately

2. Notify your immediate supervisor

3. If alarm is sounded, walk to the designated assembly area outside of the building.

4. Stay in the designated assembly area until further notice from your supervisor.







FIRE PREVENTION



1. All electrical wiring and equipment for light, heat or power shall be installed in

compliance with applicable codes.



2. Smoking shall be prohibited in the vicinity of operations that constitute a fire hazard and

shall be posted "No Smoking or Open Flame"



3. Good housekeeping is critical in fire prevention. Dispose of refuse in appropriate

containers. Metal garbage cans are to be used in maintenance areas.



4. Be aware of fire extinguisher locations at all times.





-52-

SECTION 9 FIRE PROTECTION AND FIRE PREVENTION







5. Only approved containers and portable tanks shall be used for storage of and handling of

flammable and combustible liquids.



6. No more than 25 gallons of flammable or combustible liquids shall be stored in a room

outside an approved storage cabinet. No more than 60 gallons of flammable or 120

gallons of combustible liquids shall be stored in any one-storage cabinet. No more than

three storage cabinets may be located in a single storage area.



7. Inside storage rooms shall be constructed to meet the required fire-resistive rating for

their se. Where an automatic extinguishing system is provided, the system shall be

designed and installed in an approved manner. Materials, which react with water and

create a fire hazard shall not be stored in the same room with flammable or combustible

liquids. Electrical wiring and equipment located in inside storage rooms shall be

approved for Class 1, Hazardous Locations. Every inside storage room shall be provided

with either a gravity or mechanical exhausting system. In every inside room, a clear

aisle, at least three feet wide, shall be maintained.



8. Storage of containers (not more than 60 gallons each) shall not exceed 1,100 gallons in

any one pile or area. The storage area shall be graded to divert possible spills away from

buildings or other exposures, or shall be surrounded by a curb or earth dike. Storage

areas shall be free from weeds, debris, and other combustible material not necessary to

the storage.



9. Flammable liquids shall be kept in closed containers when not actually in use.









53

--

SECTION 10 LOCKOUT/TAGOUT PROGRAM









SECTION 10







LOCKOUT/TAGOUT PROGRAM









54

SECTION 10 LOCKOUT/TAGOUT PROGRAM







INTRODUCTION





This program is used to identify the practices and procedures necessary to shut down and lock

out or tag out machines and equipment, requires that employees of THE FIDLAR COMPANIES

receive training in their role in the lockout/tagout program, and mandates that periodic

inspections be conducted to maintain or enhance the energy control program.







PURPOSE





The purpose of this program is to protect employees of THE FIDLAR COMPANIES from

hazardous energy while they are performing servicing or maintenance on machines and

equipment. This program also allows THE FIDLAR COMPANIES to be in compliance with 29

CFR 1910.147. It requires that, in general, before servicing or maintenance is performed on

machinery or equipment, the machinery or equipment must be turned off and disconnected from

the energy source, and the energy-isolating device must be either locked or tagged out.





SCOPE AND APPLICATION





The lockout/tagout standard applies to general industry employment and covers the servicing and

maintenance of machines and equipment in which the unexpected startup or the release of stored

energy could cause injury to employees.



The standard does not apply to maintenance tasks that do not expose them to the unexpected

release of hazardous energy.



If a servicing activity, such as lubricating, cleaning, or unjamming the production equipment,

takes place during production, the employee performing the servicing may be subjected to

hazards that are not encountered as part of the production operation itself. Workers engaged in

these operations are covered by lockout/tagout when any of the following conditions occur:



1. The employee must either remove or bypass machine guards or other safety

devices, resulting in exposure to hazards at the point of operation



2. The employee is required to place any part of his or her body in contact with the

point of operation of the operational machine or piece of equipment



3. The employee is required to place any part of his or her body into a danger zone

associated with a machine operating cycle.



In the above situations, the equipment must be de energized and locks and/or tags

must be applied to the energy-isolating devices.

-55-

SECTION 10 LOCKOUT/TAGOUT PROGRAM









Minor Servicing Tasks - Employees performing minor tool changes and adjustments and/or other

minor servicing activities during normal production operations that are routine, repetitive, and

integral to the use of the production equipment are not covered by the lockout/tagout program,

provided the work is performed using alternative measures that give effective protection.





DEFINITIONS





Affected Employee - An employee who performs the duties of his or her job in an area in which

the energy control procedure is implemented and servicing or maintenance operations are

performed. An affected employee does not perform servicing or maintenance on machines or

equipment and, consequently, is not responsible for implementing the energy control procedure.

An affected employee becomes an "authorized" employee whenever he or she performs servicing

or maintenance functions on machines or equipment that must be locked or tagged.



Authorized Employee - An employee who performs servicing or maintenance on machines and

equipment. Lockout or tagout is used by these employees for their own protection.



Capable of Being Locked Out - An energy-isolating device is considered capable of being

locked out if it meet one of the following requirements.

 It is designed with a hasp to which a lock can be attached.

 It is designed with any other integral part through which a lock can be affixed.

 It has a locking mechanism built into it.

 It can be locked without dismantling, rebuilding, or replacing the energy isolating device or

permanently altering its energy control capability.



Energized - Machines and equipment are energized when they are connected to an energy source

or they contain residual or stored energy



Energy-Isolating Device - Any mechanical device that physically prevents the transmission or

release of energy. These include, but are not limited to, manually operated electrical circuit

breakers, disconnect switches, line valves, and blocks.



Energy Source - Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal,

or other energy.



Energy Control Procedure - A written document that contains those items of information an

authorized employee needs to know in order to safely control hazardous energy during servicing

or maintenance of machines or equipment.



Energy Control Program - A program intended to prevent the unexpected energizing of the

release of stored energy in machines or equipment. The program consists of energy control

procedure(s), an employee training program, and periodic inspection.





56

SECTION 10 LOCKOUT/TAGOUT PROGRAM







Lockout - The placement of a lockout device on an energy-isolating device, in accordance with

an established procedure, ensuring that the energy-isolating device and the equipment being

controlled cannot be operated until the lockout device is removed.



Lockout Device - Any device that uses positive means such as a lock, either key or combination

type, to hold an energy-isolating device in a safe position, thereby preventing the energizing of

machinery or equipment. When properly installed, a blank flange or bolted slip blind are

considered equivalent to lockout devices.



Tagout - The placement of a tagout device on an energy-isolating device, in accordance with an

established procedure, to indicate that the energy-isolating device and the equipment being

controlled may not be operated until the tagout device is removed.



Tagout Device - Any prominent warning device, such as a tag and a means of attachment, that

can be securely fastened to an energy-isolating device in accordance with an established

procedure. The tag indicates that the machine or equipment to which it is attached is not to be

operated until the tagout device is removed in accordance with the energy control procedure.







ENERGY CONTROL PROGRAM





The lockout/tagout rule requires that the employer establish an energy control program that

includes the following:



1. Documented energy control procedures.



2. An employee training program.



3. Periodic inspections of the procedures.







ENERGY CONTROL PROCEDURES





The written procedures must identify the information that authorized employees must know in

order to control hazardous energy during servicing or maintenance. If this information is the

same for various machines or equipment or if other means of logical grouping exists, then a

single energy control procedure may be sufficient. If there are other conditions, such as multiple

energy sources, different connection means, or a particular sequence that must be followed to

shut down the machine or equipment, then the employer must develop separate energy control

procedures to protect employees.



The energy control procedure must contain the following elements:



57

SECTION 10 LOCKOUT/TAGOUT PROGRAM







1. A statement on how the procedure will be used.



2. The procedural steps needed to shut down, isolate, block, and secure machines or

equipment.



3. The steps designating the safe placement, removal, and transfer of lockout/tagout

devices and who has the responsibility for them.

4. The specific requirements for testing machines or equipment to determine and

verify the effectiveness of locks, tags, and other energy control measures.



The procedure must also include the following six steps for the shutdown of the machine or

equipment:



Step 1 - Prepare for shutdown



 Identify energy sources that you must isolate. Whenever possible, refer to written

procedures provided.

 Notify affected employees what equipment is going to be locked out.



Step 2 - Shut down the equipment

 Use normal stopping procedures for the equipment you're servicing.

Step 3 - Isolate the equipment

 Close valves, throw main disconnects, throw circuit breakers.

 Disconnect or cap any auxiliary power sources such as secondary electric, steam,

hydraulic, or pneumatic systems.

Step 4 - Apply Lockout/Tagout Devices

 Locks are the preferred method of controlling energy.

 Locks and tags should be used whenever possible

 Special information should be written on tags when needed.

 When tags are used by themselves, all affected employees should be notified and warned

not to activate switches, circuits, etc.

Step 5 - Control Stored Energy

 Relieve, disconnect or restrain any residual hazardous energy that could be present.

 Check that all moving parts have stopped turning.

 Relieve trapped pressure.

 Blank pipe flanges.

 Install ground wires to discharge electrical capacitors.

 Block or support elevated equipment.

Step 6 - Verify Isolation of Equipment

 Warn employees and make sure everyone is clear of the lockout area.

 Test to make sure the right system has been locked out and cannot be operated.

58

SECTION 10 LOCKOUT/TAGOUT PROGRAM







 Press all start buttons or other activating controls, then return them to the 'off' position.

This will prevent the equipment from starting by itself when energy is restored.

The following steps must be taken when re energizing the machinery or equipment:

Step 1. Clear machines or equipment of tools and materials.

Step 2. Remove employees from the machines or equipment area.

Step 3. Assure that machines or equipment components are operationally intact.

Step 4. Notify affected employees that lockout or tagout devices have been removed from

the equipment.

Step 5. Assure that lockout or tagout devices are removed from each energy-isolating

device by the employee who applied the device.

Step 6. Re-energize the equipment.







GROUP LOCKOUT





Certain procedures should be followed in the event that multiple employees are involved in

performing maintenance on equipment. The following provisions should be followed in this

circumstance:

 Everyone working on a particular piece of equipment must have his/her lock on the

energy isolating device with the use of a multiple hasp or similar lockout device.

 Each lock must only have one key. This key must remain in the possession of the

employee who used this lock until it is removed.

 When the work is transferred to different shifts, authorized employees on the second shift

will place their locks on the lockout device. Then, and only then can the first shift

employees remove their locks.

 Each authorized person working on a piece of equipment that is locked out must 'sign off'

on the tags provided. These tags must also be dated.







ENERGY ISOLATING DEVICES





Energy isolating devices generally come in two forms: the tagging device or the locking device.

When the isolating device cannot be locked out, the employer must use tagout or modify the

equipment so it can be locked out.

Employees must be trained in the following limitations of tags:

 Tags are essentially warning devices affixed to energy-isolating devices and do not provide

the physical restraint of a lock.



59

SECTION 10 LOCKOUT/TAGOUT PROGRAM







 When a tag is attached to an isolating means, it is not to be removed except by the person

who applied it, and it is never to be bypassed, ignored, or otherwise defeated.

 Tags must be legible and understandable by all employees.

 Tags and their means of attachment must be made of materials that will withstand the

environmental conditions encountered in the workplace.

 Tags may evoke a false sense of security. They are only one part of an overall energy

control program.

 Tags must be securely attached to the energy-isolating devices so that they cannot be

detached accidentally during use.

If the energy-isolating device is lockable, the employer shall use locks unless he or she can prove

that the use of tags would provide protection at least as effective as locks and would assure "full

employee protection."







REQUIREMENTS FOR

LOCKOUT/TAGOUT DEVICES





Whichever devices are used, they must be singularly identified, must be the only devices used for

controlling hazardous energy, and must meet the following requirements:



 Durable - Lockout and tagout devices must withstand the environment to which they are

exposed for the maximum duration of the expected exposure. Tagout devices must be

constructed and printed so that they do not deteriorate or become illegible, especially

when used in corrosive or wet environments.



 Standardized - Both lockout and tagout devices must be standardized according to either

color, shape, or size. Tagout devices must also be standardized according to print and

format.



 Substantial - Lockout and tagout devices must be substantial enough to minimize early

removal or accidental removal. Locks must be able to withstand reasonable force, but

also be able to be removed with bolt cutters or other metal cutting tools. Tags must be

non-reusable, attachable by hand, self-locking, and non-releasable, with a minimum

unlocking strength of no less than 50 pounds.



 Identifiable - Locks and tags must clearly identify the employee who applies them. Tags

must also warn against hazardous conditions if the machinery or equipment is energized

and must include a legend such as the following:



DO NOT START, DO NOT OPEN, DO NOT CLOSE, DO NOT ENERGIZE, AND DO

NOT OPERATE.



60

SECTION 10 LOCKOUT/TAGOUT PROGRAM







EMPLOYEE TRAINING





The employer must provide effective initial training and retraining as necessary and must certify

that such training has been given to all employees covered by the standard. The certification

must contain each employee‟s name and dates of training.



For the purpose of the standard there are three types of employees: authorized, affected, and

other. The amount of training that an employee receives is based upon:



 The relationship of that employee's job to the machine or equipment being locked or tagged

out.



 The degree of knowledge relevant to hazardous energy that he or she must possess.







PERIODIC INSPECTION





Periodic inspections must be performed at least annually to assure that the energy control

procedures continue to be implemented properly and that the employees are familiar with their

responsibilities under those procedures. In addition, the employer must certify that the periodic

inspections have been performed.









61

SECTION 10 LOCKOUT/TAGOUT PROGRAM









ADDITIONAL SAFETY

REQUIREMENTS





Outside Personnel (contractors, etc.) - The on site employer and the outside employer must

inform each other of their respective lockout or tagout procedures. Each employer must ensure

that his or her personnel must understand and comply with all restrictions and/or prohibitions of

the other employer's energy control program.



Group Lockout or Tagout - During all group lockout/tagout operations where the release of

hazardous energy is possible, each authorized employee performing servicing or maintenance

shall be protected by his/her personal lockout or tagout device or comparable mechanism that

affords equivalent protection.



Shift or Personnel Changes - Specific procedures must ensure the continuity of lockout

protection during shift or personnel changes.









62

SECTION 10 LOCKOUT/TAGOUT PROGRAM







Self-Assessment Program

Facility/Area





Date:

Page: of





TOPIC: Lockout/Tagout controls



REFERENCES: Company XYZ Lockout/Tagout Procedure. XXXXX. Rev. B.



PERFORMANCE

OBJECTIVE: Implementation of an effective lockout/tagout program to protect workers from hazardous energy

sources.



CRITERIA: 1) Detailed procedures define the program.

2) Personnel are trained to uses these procedures.

3) Supplies, equipment and hardware are available to implement the program.





LINES OF INQUIRY:





A. DOCUMENT REVIEW

 A notebook containing lockout/tagout permits is available.

 The notebook separates active from inactive permits.

 Inactive permits more than one-year-old have been removed from notebook.

 All permits have signatures of the issuing authority and servicing supervisor.





B. WALKDOWN

Walkdown all open lockout/tagout permits to determine whether:

 All equipment is tagged properly.

 Tags are numbered according to the applicable permit.

 Tags are legible.

 Equipment components are in positions designated on the applicable permit.

 Locks/locking devices are installed in the positions designated on applicable permits.

 No unauthorized tags are observed.





C. OBSERVATION

Accompany operators installing protection in accordance with a lockout/tagout permit to determine whether:



 Operators have documented training on the lockout/tagout procedure.

 The permit is complete and accurate.

 Tags are fully and accurately completed.







-63-

SECTION 10 LOCKOUT/TAGOUT PROGRAM







 Equipment components are independently verified to be in the positions designated on the applicable permit.

 Tags are installed on the correct components.

 Tags are attached securely in a location obvious to passersby.

 Each employee has a supply of locks.

 Locks (if required) are attached to prevent movement of components from the protecting position.



FINDINGS/CONCERNS/ACTIONS



Finding and Action Taken:

1)

2)

3)

4)



Concern and Action Taken:

1)

2)

3)

4)





Comments:









Completed by: Date:

Manager or Supervisor



Reviewed by: Date:

Area Manager









64

SECTION 10 LOCKOUT/TAGOUT PROGRAM







ENERGY SOURCE EVALUATION

DATE: ________ / _____ / ______ CONDUCTED BY: _______________________________

In order to determine all energy sources for each piece or type of machine or equipment, fill in the following table.

LOCATION: ______________________________ WORK CENTER: __________________________________



EQUIPMENT NAME: _________________________________________________________________________



MODEL: __________________________________ SERIAL #: _______________________________________



LOCKOUT PROCEDURE NUMBER: ____________________________________________________________





ENERGY SOURCE\ LOCATION OF ISOLATING MEANS OF

MAGNITUDE DEVICE ISOLATION





ELECTRICAL





ENGINE





SPRING





COUNTER WEIGHT





FLYWHEEL





HYDRAULIC





PNEUMATIC





CHEMICAL





THERMAL



OTHER

__________________________



OTHER

__________________________









65

--

SECTION 10 LOCKOUT/TAGOUT PROGRAM







Lockout/Tagout

Specific Energy Control Procedures



Procedure for placing the ___________________________ in zero mechanical state.



Location:_________________ Date:_______________

Supervisor:_______________



Types and Magnitudes of energy sources:



Electric ____ ____Volts Hydraulic ____ ____psi

Pneumatic ____ ____psi Steam ____ ____psi

Gas ____ ____psi Water ____ ____psi

Engine ____ ____ Other ____ ____



Procedure for controlling hazardous energy:



1. Notify affected employees that the machine is about to be shutdown and locked out.

Specific instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________



2. Shut down the machine or equipment using normal stopping procedures.

Specific instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

______________________________



3. Isolate all energy sources listed below.

Specific instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

______________________________________________________





66

--

SECTION 10 LOCKOUT/TAGOUT PROGRAM







4. A. Apply locks to all devices operated in step three.

Specific Instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________



B. If a tag is used instead of a lock when the energy isolating device is incapable of

lockout, the following additional safety precaution(s) shall be taken:

Specific Instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________



5. Block or dissipate all stored energy.

Specific Instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________



6. Verify that the machine is locked out by testing the machines operating controls. Be sure

to return all of the machines controls back to the "off" or "neutral" position(s) after

testing.

Specific Instructions:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________



Other Comments:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________







67

--

SECTION 10 LOCKOUT/TAGOUT PROGRAM









Lockout/Tagout

Training Checklist

Employee Name (Print) Employee Signature Date









68

--

SECTION 10 LOCKOUT/TAGOUT PROGRAM









SECTION 11







EMERGENCY ACTION AND FIRE PREVENTION PLAN

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Purpose

The purpose of this plan is to protect all employees of The Fidlar Companies in the event of an

emergency and to be prepared to handle these emergencies in an efficient manner. The responsibilities

include providing for the safety of personnel, preserving facilities and equipment, protecting the public

from on-site incidents that affect the health and safety of the community, and contributing to overall

community emergency preparedness.



Organization Functions and Responsibility

Those designated Emergency Coordinator (EC) in the chain of command section of this plan shall

determine if there is a need for evacuation; give the order for the alarm to be sounded; direct the

evacuation activities; and maintain a list of outside emergency services. When the first person on this list

is not available, refer to the chain of command section to determine who is next in command.

Management shall screen and approve all press releases with the media.



The designated EC shall obtain outside aid when necessary. There may be a need for outside services

such as the fire department, hospital ambulance service, or law enforcement.



Management shall direct the care and treatment of the injured until medical assistance arrives.



All telephone receptionists shall maintain the switchboard and refuse incoming calls until directed

otherwise by the EC. Emergency calls are to have priority.



The supervisors shall account for their crews in the event of a facility evacuation.



Employees, upon hearing the evacuation announcement or signal, shall shut down their equipment.

Required personal protective equipment is to remain in use. Employees shall proceed quickly to the

assigned assembly area, as located on the evacuation maps.



Employees shall remain at their assigned assembly area and shall remain there, pending further

instructions from their Supervisor.



Facilities / Information Systems

The following facilities are to be consulted in the event of an emergency situation:



 Radio / Television Radio and TV news stations can be consulted to identify the possibility or

occurrence of a weather emergency that warrants emergency action.

 Alarms Community alarms may be sounded in the event of a weather emergency.

Facility alarms should be sounded in the event of facility fire or tornado and

an announcement over the intercom system shall be made concerning the

nature of the emergency.

 Evacuation Maps Depending on the complexity of the building, evacuation maps should be

developed that identify exits, fire extinguishers, and alarm pull boxes for

easy reference.









70

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Evacuation Procedures

The evacuation procedures are specific for each section of each building. Every employee shall be

trained in evacuation procedures specific to each location.



Evacuation maps shall be located throughout each area for easy reference. These maps shall contain fire

extinguisher locations as well as exit locations.



Emergency shutdown procedures shall also be followed in the event of emergency evacuation. Shutdown

procedures are specific for each The Fidlar Companies operation.



In general, the following procedures will be followed in the event of a facility evacuation:



1. All employees will stop what they are doing.

2. Next, if the employee operates equipment that has the potential to create more harm if it

is not properly shut down, then the employee will take the proper steps to shut down the

equipment (only if the employee is not in any immediate danger).

3. The employee will then follow the specific route established for the area in which he/she

is working to evacuate the facility (included in the training).

4. The employee must then report to their designated supervisor at the assembly area so the

supervisors may take a head count.

5. The employee must then remain in the designated assembly area until further instructions

have been given by the supervisor.



Evacuation Assembly Areas

All employees shall be trained to go the designated assembly area.



After employees have reached their assembly areas, their supervisors shall immediately take a head count

to ensure that no one is left in the building. Employees are to remain in the assembly area, pending

instruction from the supervisor.



Fire Safety Procedures

In the event of a facility fire, the following procedures should be followed:



1. Employees who first notice the fire shall call 9-1-1 and notify a supervisor or member of

management.

2. If the Emergency Coordinator determines that the fire is serious, he/she shall make an

announcement over the intercom notifying employees to evacuate the facility.

3. After notification has been given over the intercom, all employees shall evacuate the

plant; specifically following the instruction given in the training for evacuation.

4. All employees must then congregate to the designated assembly area.

5. After the supervisors have determined where everyone is, they shall then notify the Fire

Fighters of any missing personnel.









71

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Fire Prevention Procedures

In order to prevent fires from occurring, some steps must be taken. These steps include everyday

activities, such as housekeeping and material storage. These steps will help to reduce the accumulation

of flammable material in one particular area, thus reducing the potential for an uncontrollable fire.



Every employee at The Fidlar Companies is responsible for maintaining a clean workspace. Every

employee's workspace shall be free from tripping hazards wherever possible.



All employees shall recognize the existence of designated aisleways. Employees shall not block these

aisleways with materials that may impede travel.



Adequate space must be maintained at every workstation. Aisleways to these workstations must also be

kept clear.



All records and paper storage shall comply with the city Fire Codes as to proper storage and limits to

storage.



All flammables stored in excess of 25 gallons shall be stored in a flammable storage cabinet. All other

forms of flammables stored in quantities less than 25 gallons must be secured in a safe location and away

from stored oxygen cylinders.



When transferring flammable liquids to containers, those containers must be explosion proof with flash

resisters in tact.



All flammable gas cylinders shall not be stored next to oxygen cylinders.



Flammable materials may not be stored near any of the welding operations.



Building heat furnaces shall be serviced by appropriate personnel. Inspections are performed annually by

an outside contractor.



The building‟s sprinkler system should be checked annually to ensure that it is in proper working order.









72

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Fire Extinguishers

Fire extinguishers are the company's first line of defense against fire. Major fires, resulting in financial,

as well as, human losses, usually begin as small, controllable fires. Fire extinguishers can be used to

prevent these small fires from becoming major ones. To organize your fire prevention program, each

location shall designate a Fire Marshall. The Fire Marshall shall administer this program by coordinating

services, and conducting inspections. The name and title of the designated Fire Marshall shall be

permanently recorded on the Fire Extinguisher Inventory List. The Fire Marshall is responsible for

organizing the following components of the program:



Equipment Selection and Distribution

1. Fire extinguishers shall be selected based on the class of anticipated workplace fires and

on the size and degree of hazard, which would effect their use (in most cases, an ABC

rated fire extinguisher should be used).



2. Fire extinguishers shall be distributed so that the travel distance from the hazard area to

any extinguisher is 50 feet or less.



Fire Extinguisher Identification

1. Every fire extinguisher shall have a non-duplicating identification number clearly

marked on it. The number shall also be marked on the wall or location of the fire

extinguisher to ensure that the extinguishers remain in their specified positions.



2. The number, type, and general description of location shall be listed for all fire

extinguishers on the fire extinguisher inventory list.



3. The location and number of all fire extinguishers shall be clearly marked on the

evacuation maps. These maps will assist the inspector to locate all fire extinguishers.



Inspection

1. Inspection is a "quick check" that an extinguisher is available and will operate. This is

accomplished by physically checking that all fire extinguishers are in their designated

places, have not been tampered with, and that there is no obvious physical damage or

condition to prevent reliable operation.



2. Fire extinguisher inspections shall be conducted when initially placed into service and

monthly thereafter by the designated Fire Marshall. Fire extinguisher inspection data

shall be recorded on the back of the fire extinguisher inspection tag.



3. The designated Fire Marshall's fire extinguisher inspection shall ensure that:

A. The operating instructions, which appear in the name plate, are legible

and facing outward.

B. The seal and tamper indicator are not broken or missing.

C. The pressure gauge reading or indicator is in the operable position.

D. There are no obstructions to access or visibility.









73

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Maintenance



All fire extinguishers shall be inspected each year by a licensed agent or a qualified fire

extinguisher service contractor. Fire extinguishers, which have been discharged, damaged, or

have been identified as needing maintenance will be serviced immediately.



Record Keeping



Each extinguisher shall have a tag or label securely attached that indicates:

1. A record that maintenance and recharging were performed by a qualified

contractor for the current year.

2. Month and year of inspections by the designated Fire Marshall.

3. The designated Fire Marshall's initials for each month's inspection.



Training



All employees shall receive training on the general principles of fire extinguisher use and the

hazards involved with this type of fire fighting. This training shall be provided upon initial

employment and at least annually thereafter. Such training shall be documented on the employee

training certification form.



*NOTE: Employees are not designated to fight fires. Any use of fire extinguishers is to

be considered voluntary and thus explained in the training session.



Tornado Safety Procedures

When a tornado has been sighted in the area, certain procedures should be followed. In the event of a

tornado warning, an announcement should be made over the intercom system to notify employees. After

the announcement, employees should be instructed to do the following:



 Move to designated shelter areas (i.e. basements, designated rooms, etc).

 Stay away from windows.

 Take shelter under sturdy benches, tables or desks.

 Stay away from masonry block walls.

 Move to the lowest level of the building that you occupy.

 Stay away from the corners of the building.



After a tornado strikes, employees shall report to their designated assembly area when it is safe to do so.

An announcement shall be made when conditions are safe. The Supervisor must then take attendance to

verify the status of his/her employees.









74

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN







Chain of Command

A chain of command should be established to minimize confusion so that employees will have no doubt

who has authority for making decisions. An Emergency Coordinator (EC) will be designated for each

building. Because of the importance of these functions. adequate backup must be arranged so that

trained personnel are always available. Those EC's designated in the chain of command list shall be

responsible for:



1. Assessing the situation and determining whether an emergency exists that requires

activating the emergency procedures.

2. Ensuring that outside emergency service, such as medical aid and local fire departments

are called in, when necessary.

3. Directing all efforts in the area, including evacuating personnel and minimizing property

loss.



First Shift Chain of Command

(Write in your chain of command with Employee names)



Second Shift Chain of Command

(Write in your chain of command with Employee names)



Communications

A method of communications is needed to alert employees to the evacuation or to take other action as

required in the plan. Alarms should be audible or seen by all people in the location. The alarm should be

distinctive and recognizable as a signal to evacuate the work area or perform actions designated under the

emergency action plan. The employer should explain to each employee the means for reporting

emergencies, such as public address systems, or telephones. Emergency phone numbers (9-1-1) should

be posted in or near telephones, on employee's notice boards, or in other conspicuous locations. All

employees shall be trained to identify the warning signals for emergency situations. In the event of a

power outage, announcements concerning emergency conditions will be personally given to each

supervisor working at The Fidlar Companies by the EC's.



Management shall be notified of the circumstances following an emergency, which threatens a The Fidlar

Companies facility or the lives of employees as soon as possible.



Accounting for Personnel

The person in command will need to know when all personnel have been accounted for. This can be

difficult during shift changes or if contractors or customers are on site. All area supervisors are

appointed to account for personnel and to inform the person in charge of those personnel believed to be

missing.



Each department supervisor is responsible for creating and maintaining list of current employees in

his/her department. This list will be copied and given to the EC. In the event of a facility evacuation,

these lists will be cross referenced to check for attendance. Those not accounted for will be assumed

missing.







75

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN









Every guest that enters a The Fidlar Companies facility shall sign in and out. In the event of a facility

evacuation, the receptionist shall obtain this list to help account for all visitors and expedite a search for

those who are missing.



Each location has evacuation maps with exits indicated, as well as alternate exits. Specific routes should

be designated as exit routes in emergencies (included in the training session).



Rescue and Medical Duties for Employees

In the event of a medical emergency, employees are directed to contact emergency medical assistance by

dialing 9-1-1 immediately. Employees are not expected to perform any rescue or medical duties.

Therefore, there are no provisions for training employees in these tasks. The municipal emergency

medical facility is located at a distance approximately (? miles) away. The municipal fire and police

departments are located at a distance approximately (? miles) away. Emergency phone numbers are

posted at each production area phone. At no time should an employee be directed to perform emergency

duties, which may endanger his/her life.



Training

Training is important to the effectiveness of an emergency plan. Before implementing an emergency

action plan, a sufficient number of persons must be trained to assist in the safe and orderly evacuation of

employees and/or customers. Training for each type of disaster response is necessary so that employees

know what actions are required.



All employees should be trained in the following:

1. Evacuation plans

2. Alarm systems

3. Reporting procedures for personnel

4. Shutdown procedures

5. Types of potential emergencies: fire, tornado, flood, etc.



These training programs should be provided as follows:

1. Initially when the plan is developed

2. For all new employees

3. When new equipment, materials, or processes are introduced

4. When procedures have been updated or revised

5. When exercises show that employee's performance must be improved

6. At least annually



A drill should be held for all personnel, at random intervals at least annually, and an evaluation of

performance made immediately by management and employees. When possible, drills should include

groups supplying outside services such as fire and police departments. In buildings with several places

of employment, the emergency plans should be reviewed periodically and updated to maintain adequate

personnel response and program efficiency.









76

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN









Emergency Action and Fire Prevention Plan

Training Checklist



Employee Name (Print) Employee Signature Date









77

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN









Fire Extinguisher Training Checklist

Employee Name (Print) Employee Signature Date









78

SECTION 11 EMERGENCY ACTION AND FIRE PREVENTION PLAN









SECTION 12







RESPIRATORY PROTECTION PROGRAM

SECTION 12 RESPIRATORY PROTECTION PROGRAM







RESPIRATORY PROTECTION PROGRAM



14.1 OBJECTIVE





14.1.1 The purpose of this program is to ensure that employees of The Fidlar

Companies, Inc. are protected from the hazards associated with

atmospheric contaminants and oxygen deficient environments. This

program allows the The Fidlar Companies, Inc. to be in compliance with

OSHA‘s 29 CFR 1926.103. It is the policy of The Fidlar Companies, Inc. to

have as a primary objective, the prevention of exposure to its employees

from atmospheric contamination. In the event that effective administration

and engineering controls are not feasible, appropriate respirators shall be

provided for and used by all city employees as necessary.





14.1.2 A ―Grandfather Clause‖ is in effect for annual respirator training, fit testing,

respirator problem evaluations and medical evaluations that have been

performed within a 12-month period before the effective date of OSHA

1910.134(n) (4/8/98).









14.2 APPLICABILITY/

SCOPE





14.2.1 This program applies to all The Fidlar Companies, Inc. employees who need

to wear a respirator to perform assigned duties.









14.3 ACCOUNTABILITY





14.3.1 Respirator Administrator





14.3.1.1 Has the overall responsibility for the respiratory program,

including monitoring respiratory hazards, maintaining records

and conducting program evaluations annually.





14.3.1.2 Approves respiratory protection programs for each operation

that involves the use of respirators.





14.3.1.3 Approves training programs for employees.





14.3.1.4 Approves fit test procedures for employees.





14.3.1.5 Approves respiratory make and models for The Fidlar

Companies, Inc. use.









80

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.3.2 Supervisors





14.3.2.1 Initiate the written respiratory protection program for each

operation that involves respiratory use.





14.3.2.2 Ensure that employees are given all the necessary training, fit

testing, and medical clearances before authorizing them to wear

a respirator.





14.3.2.3 Monitor employee compliance with the respirator program

requirements.





14.3.3 Employees





14.3.3.1 Employees are responsible to follow all guidelines set forth in

this program.





14.3.3.2 Report any defects, malfunctions, or other problems with the

respirator immediately.





14.3.3.3 Report any symptoms of illness that may be related to respirator

usage.





14.3.3.4 Report any changes to health status to the physician.





14.3.3.5 Perform positive and negative fit checks each time a respirator is

used.





14.3.3.6 Clean their respirator at the end of each shift according to

training provided.





14.3.3.7 Store the respirator according to training provided.





14.3.4 Selection of Respirators





14.3.4.1 Choosing the right equipment involves several steps:

determining what the hazard is and its extent, choosing

equipment that is certified for the function, and ensuring that

the device is performing the intended function. The proper

selection of respirators must be made according to the flow chart

diagram and respirator decision logic sequence (Form 18.5.3)

provided in this program.





14.3.5 Respirator Decision Logic Sequence





14.3.5.1 After all criteria have been identified and evaluated, and after

the requirements and restrictions of the respiratory protection

program have been met, the following sequence of questions



81

SECTION 12 RESPIRATORY PROTECTION PROGRAM







(Form 18.5.4) can be used to identify the class of respirators that

should provide adequate respiratory protection:



1. Is the respiratory intended for use during fire fighting?

a. If Yes, only a self-contained breathing apparatus (SCBA) with a

full facepiece operated in pressure demand or other positive

pressure mode is recommended.

b. If no, proceed to step 2.

2. Is the respirator intended for use in an oxygen-deficient atmosphere

(less than 19.5% oxygen by volume at sea level)?

a. If yes, any type of SCBA or supplied-air respirator (SAR) with an

escape pack is recommended. The auxiliary SCBA (escape pack)

must be of sufficient duration to permit escape to safety if the air

supply is interrupted. If additional contaminants are present,

proceed to step 3.

b. If no, proceed to step 3.

3. Is the respirator intended for use during emergency situations?

a. If yes, two types of respirators are recommended: a SCBA with a

full facepiece operated in pressure demand or other positive

pressure mode or a SAR with a full facepiece operated in

pressure demand or other positive pressure mode. Auxiliary

SCBA must be of sufficient duration to permit escape to safety if

the air supply is interrupted.

b. If no, proceed to step 4.

4. Is the containment regulated by the Department of Labor as a

potential occupational carcinogen or identified by NIOSH as a

potential human carcinogen in the workplace, and is the

contaminant detectable in the atmosphere?

a. If yes, two types of respirators are recommended: a SCBA with a

full facepiece operated in pressure demand or other positive

pressure mode or a SAR with a full facepiece operated in

pressure demand or other positive pressure mode. Auxiliary

SCBA must be of sufficient duration to permit escape to safety if

the air supply is interrupted.

b. If no, proceed to step 5.

5. Is the exposure concentration of the contaminant, as determined by

acceptable industrial hygiene methods, less than the NIOSH PEL or

other applicable exposure limit?

a. If yes, a respirator would not be required except for an escape

situation. Proceed to step 7.

b. If no, proceed to step 6.

6. Are conditions such that a worker who is required to wear a

respirator can escape from the work area and not suffer loss of life or

immediate or delayed irreversible health effects if the respiratory

fails? (Are the conditions not immediately dangerous to life and

health IDLH?)

a. If yes, conditions are not considered to be IDLH. Proceed to step

7.

b. If no, conditions are considered to be ISLH. Two types of

respirators are recommended: a SCBA with a full facepiece

operated in pressure demand or other positive pressure mode or

a SAR with a full facepiece operated in pressure demand or other

positive pressure mode. The auxiliary SCBA must be of sufficient

duration to permit escape to safety if the air supply is

interrupted.

7. Is the contaminant an eye irritant, or can the contaminant cause eye

damage at the exposure concentration?

a. If yes, a respirator equipped with a full facepiece, helmet, or hood

is recommended. Proceed to step 8.

b. If no, an orinasal respirator may still be an option, depending on

the exposure concentration. Proceed to step 8.



82

SECTION 12 RESPIRATORY PROTECTION PROGRAM





8. Divide the eight-hour time-weighted average (TWA) exposure

concentration for the contaminant (or maximum exposure

concentration for a contaminant with a ceiling limit) determined in

step 5 by the NIOSH PEL or other applicable exposure limit to

determine the maximum protection factor required. For escape

respirators, determine the potential for generation of a hazardous

condition caused by an accident or equipment failure. If a potentially

hazardous condition could occur or a minimum protection factor has

been calculated, proceed to step nine.

9. If the physical state of the contaminant is a particulate (solid or

liquid) during period of respirator use, proceed to step 10; if it is a

combination of gas or vapor and particulate, proceed to step 12.

10. Particulate Respirators

a. Is the particulate respirator intended only for escape purposes?

1. If yes, use an ―escape only‖ respirator.

2. If no, the particulate respirator is intended for use during

normal work activities. Proceed to step 10B.

b. A filter medium that will provide protection against exposure to

the particulate in question is recommended.

11. Gas/Vapor Respirators

a. Is the gas/vapor respirator intended for ―escape only‖ purposes?

1. If yes, use a respirator rated for ―escape only‖ purposes.

2. If no, the gas/vapor respirator is intended for use during

normal work activities. Proceed to step 11B.

b. Are the warning properties for the gas/vapor contaminant

adequate at or below the NIOSH PEL or other applicable

exposure limit?

1. If yes, proceed to step 11C.

2. If no, an air-purifying respirator equipped with an effective

end-of-service-life indicator (ESLI), a supplied air respirator,

or a self-contained breathing apparatus is recommended.

c. An air-purifying chemical cartridge/canister respirator is

recommended that has a sorbent suitable for the chemical

properties of the anticipated gas/vapor contaminant(s) and for

the anticipated exposure levels.

12. Combination Particulate and Gas/Vapor Respirators

a. Is the combination respirator intended for ―escape only‖

purposes?

1. If yes, use respirators rated for ―escape only‖ purposes.

2. If no, the combination respirator is intended for use during

normal work activities.

b. Does the gas/vapor contaminant have adequate warning

properties at or below the NIOSH PEL or other applicable

exposure limit?

1. If yes, proceed to step C.

2. If no, either and air-purifying respirator equipped with an

effective ESLI, a supplied-air respirator, or a self-contained

respirator is recommended.

14.4.1 Training





14.4.1.1 Supervisors and workers must be taught the proper selection,

use, and maintenance of respirators.





14.4.1.2 All employees required to use respiratory equipment must be

instructed in the proper use of the equipment and its limitations.

Those employees who will be required to use respiratory

protective equipment in atmospheres immediately dangerous to

life or health must be trained in rescue procedures.





83

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.4.1.3 The training, conducted by a competent person, must include

instructions on respirator fit and how to check the facepiece-to-

face seal. The employee must be given an opportunity to handle

the respirator, wear it in normal air for a period of time to

become familiar with it and to practice adjusting it, and then

wear it in a test atmosphere.





14.1.1.1Training must include an explanation of the following:





14.1.1.1.1 Nature of the respiratory hazard and what may

happen if the respirator is not used properly.





14.1.1.1.2 Engineering and administrative controls being used

and the need for the respirator as added protection.





14.1.1.1.3 Reason(s) for the selection of a particular type of

respirator.





14.1.1.1.4 Limitations of the selected respirator.





14.1.1.1.5 Methods of donning the respirator and checking its fit

and operation.





14.1.1.1.6 Proper wear of the respirator.





14.1.1.1.7 Respirator maintenance and storage.





14.1.1.1.8 Proper method for handling emergency situations.





14.1.1.2Users should know that improper respirator use or maintenance may

cause overexposure. They should know that continued use of poorly

fitted and maintained respirators can also cause chronic disease or

death from overexposure to air contaminants.





14.4.2 Fit Testing





14.1.2.1Full facepieces, half masks, quarter masks and even the different

brands of the same type of respirator marketed, have different fit

characteristics. No one respirator will fit everyone.





14.1.2.2Corrective glasses worn by employees also present a problem when

fitting respirators. Special mountings are available to hold corrective

lenses inside full facepieces. If corrective lenses are needed, the

facepiece and lenses must be fitted by a qualified individual to

provide good vision, comfort, and proper sealing. The user must

receive fitting instructions including demonstrations and practice in

how to wear the respirator, how to adjust it, and how to determine if

it fits properly.





84

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.1.2.3Although respirators are designed for maximum efficiency, they

cannot provide protection without a tight seal between the facepiece

and the face of the wearer. Consequently, beards and other facial hair

can substantially reduce he effectiveness of a facepiece. The absence

of dentures can seriously affect the fit of a facepiece. To ensure proper

respiratory protection, a facepiece must be checked each time a

respirator is worn. This can be accomplished by performing either a

positive-pressure or negative-pressure check. Detailed instructions

for performing these tests can be found in the ANSI standard.





14.1.2.4The effectiveness of the fit of the facepiece can be tested two ways:

qualitatively and quantitatively.





14.1.2.5Qualitative fit testing involves the introduction of a harmless odorous

or irritating substance into the breathing zone around the respirator

being worn. If no odor or irritation is detected by the wear, a proper

fit is indicated.





14.1.2.6Quantitative fit testing offers more accurate, detailed information on

respirator fit. It involves the introduction of a harmless aerosol to the

wearer while he or she is in the test changer. While the wearer

performs exercises that could induce facepiece leakage, the air inside

and outside the facepiece is then measured for the presence of the

harmless aerosol to determine any leakage into the respirator.





14.4.3 Inspection, Cleaning, Maintaining, and Storing





14.1.3.1All respirators must be inspected for wear and deterioration or their

components before and after each use. Special attention should be

given to rubber or plastic parts that can deteriorate. The facepiece,

especially the face seal surface, headband, valves, connective tube,

fittings, and canister must be in good condition. A respirator

inspection must include a check of the tightness of the connections.





14.1.3.2SCBA‘s must be inspected at least monthly. Air and oxygen cylinders

must be carefully charged according to the manufacturer‘s

instructions. Regular and warning devices must be checked to ensure

their proper function. Records must be kept of inspection dates and

findings.





14.1.3.3Chemical cartridges and gas mask canisters must be replaced as

necessary to provide complete protection. The manufacturer‘s

recommendations must be followed. Mechanical filters must be

replaced as necessary to avoid high resistance to breathing.





14.1.3.4Repairs must be made only by experience persons using parts

specifically designed for the respirator. The manufacturer‘s

instructions should be consulted for any repair, and no attempt

should be made to repair or replace components or make adjustments

or repairs beyond the manufacturer‘s recommendations.





85

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.1.3.5A respirator that has been used must be cleaned and disinfected

before it is reissued. Emergency-use rescue equipment must be

cleaned and disinfected immediately after each use. Respirators must

be stored to protect against dust, sunlight, heat, extreme cold,

excessive moisture, or damaging chemicals. Protection against any

mechanical damage also should be provided. Respirators should be

stored so that facepieces and exhalation valves will rest in a normal

position to prevent the rubber or plastic from reforming into an

abnormal shape.





14.1.3.6Respirators may be washed in a detergent solution and then

disinfected by immersion in a sanitizing solution. Clean-sanitizers

that effectively clean the respirator and contain a bactericidal agent

are commercially available. The bacterial agent frequently used is a

quaternary ammonium compound. Strong cleaning and sanitizing

agents and many solvents can damage rubber or elastomeric

respirator parts. Such materials must be used with caution or after

consultation with the respirator manufacturer.





14.4.4 Medical Questionnaire





14.1.4.1All employees required to wear a respirator must be issued the

medical questionnaire. (Form 18.2.5).





14.1.4.2In order to keep the results of this questionnaire confidential, it

should be administered by:





14.1.4.2.1 The preferred method would be to give the

questionnaire to the employee with an envelope. When the

questionnaire is filled out, the employee will deliver it to the

physician or other licensed health care provider for review.





14.1.4.2.2 A second method would be to identify a person within

the organization who is not related to Human Resources, is

licensed to perform fit tests and is under strict confidentiality.





14.4.5 Medical Examinations





14.1.5.1Persons assigned to tasks that require the use of a respirator must be

physically able to perform the work while using the respirator. A

physician or other licensed health care provider (PLHCP) must

determine if the potential respirator user is capable of using a

respirator without any adverse effects. Some of the individuals may

have a condition that prohibits them from wearing a respirator (i.e.,

asthma, lung disease, etc.). The respirator user‘s medical status must

then be reviewed periodically as long as they wear respirators.





14.1.5.2When respirators are worn in toxic atmospheres, the individual must

be provided with appropriate laboratory tests. These may include

urine, blood, or fecal analysis and other techniques to determine the

intake and excretion of toxic substances. The findings of these tests,



86

SECTION 12 RESPIRATORY PROTECTION PROGRAM







when correlated with other exposure data, such as air sampling data

for wearers of such equipment, can serve as an indication of the

effectiveness of the program. Positive evidence of exposure must be

followed up with appropriate surveillance of work area conditions to

determine if there is any relationship to inadequate respiratory

protection or a need for additional engineering controls.





14.4.6 Work Area Surveillance





14.1.6.1Surveillance must be maintained of the conditions in the work area

and of the degree of worker exposures or stress (combination of work

rate, environmental conditions, and physiological burdens of wearing

a respirator). Changes in operating procedures, temperature, air

movement, humidity, and work practices may influence the

concentration of a substance in the work area atmosphere. These

factors necessitate periodic monitoring of the air contaminant

concentration. Testing must continue to ensure that the contaminant

exposure has not risen above the maximum protective capacity of the

respirators being used.





14.1.6.2Employees using SCBA‘s, or SAR‘s with auxiliary SCBA‘s, in confined

spaces where the environment is or may be immediately dangerous to

life and health must wear safety harnesses and lifelines. A second

person equipped with complete protective gear must be standing by

ready to help if the first workers gets into trouble. Communications

(visual, voice, or signal line) must be maintained with all persons

present. Precautions must be taken so that, in the even of an

accident, one person will be unaffected and have the proper rescue

equipment to assist the others in an emergency situation.





14.4.7 Air Quality Standards





14.1.7.1Compressed air, compressed oxygen, liquid air, and liquid oxygen

used for respiration must be of high purity. Oxygen must meet the

requirements of the United States Pharmacopoeia for medical or

breathable oxygen. Breathable air must meet at least the

requirement for Grade D breathable air described in Compressed Gas

Association (CGA). Compressed oxygen must not be used in open

circuit SCBA‘s or SAR‘s that have previously used compressed air.

Oxygen must never be used with air-line respirators. Containers of

breathable gas must be clearly marked.





14.1.7.2The compressor for supplied air must be equipped with the necessary

safety devices and alarms. Compressor must be constructed and

situated to avoid any entry of contaminated air into the system and

must be equipped with suitable in-line, air-purifying sorbent beds and

filters installed to ensure air quality. The system also must have a

receiver of sufficient capacity to enable the wearer to escape from a

contaminated atmosphere in the event of compressor failure and

alarm to indicate compressor failure and overheating. If an oil-

lubricated compressor is used, it must have a high-temperature or

carbon monoxide alarm or both. If only the High-temperature alarm



87

SECTION 12 RESPIRATORY PROTECTION PROGRAM







is used, the air from the compressor must be tested frequently for

carbon monoxide.





14.4.8 Approved Respirators





14.1.8.1Only NIOSH approved respirators shall be worn. When selecting a

respirator for a particular situation, consult the supplemental

selection charts (Form 18.2.3) for uses.









14.2 FORMS





14.4.1 Respirator Fit Testing Procedures





14.4.2 Rainbow Passage





14.4.3 Respirator Selection Chart





14.4.4 NIOSH Respirator Decision Logic Sequence &

Respirator Protection Training Checklist





14.4.5 Medical Questionnaire





14.4.6 Appendix ―D‖ For Nonmandatory Respirator Use









88

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.1 Respirator Fit Testing Procedures







Each time a respirator is issued to a The Fidlar Companies, Inc. employee, that employee

must perform a fit test to ensure that the respirator will give the proper fit and protection

to that employee. A respirator fit test consists of various exercises that are listed in this

section.



The fitting of half-mask respirators should be started with those having multiple sizes and

a variety of interchangeable cartridges and canisters such as the MSA Comfo II-M, North

M. Survivair M, A-O M, or Scott-M. Use the tests outlined below to assure that the

facepiece is properly adjusted and a proper fit is obtained.



Positive Pressure Test



With the exhaust port(s) blocked, the positive pressure of slight exhalation should remain

constant for several seconds. The test subject should cover the exhaust port(s) and exhale

slowly to ensure that a proper seal exists.



Negative Pressure Test



With the intake port(s) blocked, the negative pressure of slight inhalation should remain

constant for several seconds. The test subject should cover the inhalation port(s) and inhale

slowly to ensure that a proper seal exists.



Exercise Regime



The next part of the fit test will require the use of banana oil (isoamyl acetate) when

testing organic vapor cartridges or (Bitrex) when using high efficiency filters. Tents or

hoods should only be used with banana oil tests.



If the employee can detect the isoamyl acetate or Bitrex at anytime during the test, the

respirator should be checked for faults, adjusted, or replaced with another unit. Once this

is done the employee shall be re-tested.



Exercise #1



Normal Breathing. In the normal standing position, without talking, the subject shall

breathe normally for at least one minute.



Exercise #2



Deep Breathing. In the normal standing position the subject shall do deep breathing for at

least one minute pausing so as not to hyperventilate.









89

SECTION 12 RESPIRATORY PROTECTION PROGRAM







Exercise #3



Turning Head Side to Side. Standing in place the subject shall slowly turn his/her head

from side between the extreme positions to each side. The head shall be held at each

extreme position for at least 5 seconds. Perform for at least three complete cycles.



Exercise #4



Moving Head Up and Down. Standing in place, the subject shall slowly move his/her head

up and down between the extreme position straight up and the extreme position straight

down. The head shall be held at each extreme position for at least 5 seconds. Perform for at

lest three complete cycles.



Exercise #5



Reading. The test subject (keeping eyes closed) shall repeat after the test conductor the

―rainbow passage‖ located on the next page. The subject shall talk slowly and aloud so as to

be heard clearly by the test conductor or monitor.



Exercise #6



Grimace. The test subject shall grimace, smile, frown, and generally contort the face using

the facial muscles. Continue for at least 15 seconds.



Exercise #7



Bend Over and Touch Toes. The test subject shall bend at the waist and touch their toes

and return to the upright position. Repeat for at least 30 seconds.



Exercise #8



Jogging In Place. The test subject shall jog in place for at least 30 seconds.



Exercise #9



Normal Breathing. Same as number 1.









90

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.2 Rainbow Passage







When the sun strikes raindrops in the air, they act like a prism and

form a rainbow. The rainbow is a division of white light into many

beautiful colors. These take the shape of a long round arch, with its

path high above, and its two ends apparently beyond the horizon. There

is, according to legend, a boiling pot of gold at one end. People look, but

no one ever finds it. When a man looks for something beyond reach, his

friends say he is looking for the pot of gold at the end of the rainbow.









91

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.3 Respirator Selection Chart







Table 1.—Assigned protection factor classifications of respirators for protection

against particulate exposures1



Assigned

Protection Factor Type of Respirator

5 Single-use (see definition in Glossary) or quarter mask2

respirator

10 Any air-purifying half-mask respirator including disposable3

(see definition in Glossary) equipped with any type of

particulate filter except single use2,4

Any air-purifying full facepiece respirator equipped with any

type of particulate filter5

Any supplied-air respirator equipped with a half-mask and

operated in a demand (negative pressure) mode4

25 Any powered air-purifying respirator equipped with a hood or

helmet and any type of particulate filter4

Any supplied-air respirator equipped with a hood or helmet

and operated in a continuous flow mode4

50 Any air-purifying full facepiece respirator equipped with a

high efficiency filter2

Any powered air-purifying respirator equipped with a tight-

fitting facepiece and a high efficiency filter4

Any supplied-air respirator equipped with a full facepiece and

operated in a demand (negative pressure) mode2

Any supplied-air respirator equipped with a tight-fitting

facepiece and operated in a continuous flow mode4









1 Only high efficiency filters are permitted for protection against particulates having exposure limits less than

0.05 mg/m3.

2 The assigned protection factors (APF‘s) were determined by Los Alamos National Laboratories (LANL) by

conducting quantitative fit testing on a panel of human volunteers [6].

3 An APF factor of 10 can be assigned to disposable particulate respirators if they have been properly fitted

using a quantitative fit test.

4 APF‘s were based on workplace protection factor (WPF) data or laboratory data more recently reported than

the LANL data [7–11, 14–17].

5 The APF was based on consideration of efficiency of dust, fume, and/or mist filters.

92

SECTION 12 RESPIRATORY PROTECTION PROGRAM







Form 14.5.4



The NIOSH Respirator Decision Logic Sequence (Publication No. 87-108) is presented in

Figure 1 in the form of a flow chart. This flow chart can be used to identify suitable classes

of respirators for adequate protection against specific environmental conditions. Refer to

the corresponding narrative section for additional information pertaining to a specific part

of the flow chart.









Form 14.5.4—Flow Chart of Respirator Decision Logic Sequence









93

SECTION 12 RESPIRATORY PROTECTION PROGRAM









Form 18.5.4—Flow Chart of Respirator Decision Logic Sequence continued









94

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.4 Respirator Protection Training Checklist







Employee Name (Print) Employee Signature Date









95

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.5 Medical Questionnaire









96

SECTION 12 RESPIRATORY PROTECTION PROGRAM







14.5.6 Appendix D for Nonmandatory Respirator Use







Appendix D to Sec. 1910.134 (Nonmandatory) Information for employees using respirators

when not required under the Standard.



Respirators are an effective method of protection against designated hazards when

properly selected and worn. Respirator use is encouraged, even when exposures are below

the exposure limit, to provide an additional level of comfort and protection for workers.

However, if a respirator is used improperly or not kept clean, the respirator itself can

become a hazard to the worker. Sometimes, workers may wear respirators to avoid

exposures to hazards, even if the amount of hazardous substance does not exceed the limits

set by OSHA standards. If your employer provides respirators for your voluntary use, or if

you provide your own respirator, you need to take certain precautions to be sure that the

respirator itself does not present a hazard.



You should do the following:



1. Read and heed all instructions provided by the manufacturer on use, maintenance,

cleaning and care, and warnings regarding the respirators limitations.

2. Choose respirators certified for use to protect against the contaminant of concern.

NIOSH, the National Institute for Occupational Safety and Health of the U.S.

Department of Health and Human services, certifies respirators. A label or statement

of certification should appear on the respirator or respirator packaging. It will tell you

what the respirator is designed for and how much it will protect you.

3. Do not wear your respirator into atmospheres containing contaminants for which your

respirator is not designed to protect against. For example, a respirator designed to filter

dust particles will not protect you against gases, vapors, or very small solid particles of

fumes or smoke.

4. Keep track of your respirator so that you do not mistakenly use someone else‘s

respirator.









97

Respirator Medical Evaluation Questionnaire

To the employer: Answers to questions in Section 1, and to question 9 in Section 2 or Part A, do not require a medical examination.





To the employee: Can you read? (check one):……………………………………………………. Yes No

Your employer must allow you to answer this questionnaire during normal working hours, or at a time and place that is convenient to you. To

maintain your confidentiality, your employer or supervisor must not look at or review your answers, and your employer must tell you how to deliver

or send this questionnaire to the health care professional who will review it.



The following information must be provided by every employee who has been selected to use any type of respirator (please print).





Name Job title:



Age (to nearest year): Sex (check one): Male Female Date

Check the type of respirator you will use (you can check more

Height: Feet Inches Weight Lbs. than one category):

a. N, R, or P disposable respirator (filter-mask, non-

Phone number where you can be reached by the health care person who cartridge type only).

reviews this (include area code): b. Other type (for example, half- or full-facepiece type,

powered-air purifying, supplied-air, self-contained

The best time to call you at this number: breathing apparatus).



Has your employer told you how to contact the health care Have you worn a respirator: ……………… Yes No

Person who will review this (check one): Yes No If “yes,” what type(s):







Part A — Section 2 (Mandatory)

Questions 1 through 9 below must be answered by every employee who has been selected to use any type of respirator (please check “yes” or “no”).



1. Do you currently smoke tobacco, or have you smoked tobacco in the last month ..................................................................... Yes No



2. Have you ever had any of the following conditions?

a...................................................................................................................................................................................... Seizures (fits):

Yes ........................................................................................................................................................................................ No

b. .................................................................................................................................................................................... Allergic

reactions that interfere with breathing: .............................................................................................................................. Yes No

c...................................................................................................................................................................................... Claustrophobia

(fear of closed-in places):................................................................................................................................................... Yes No

d. .................................................................................................................................................................................... Trouble

smelling odors: .................................................................................................................................................................. Yes No

e...................................................................................................................................................................................... Trouble

smelling odors: .................................................................................................................................................................. Yes No





3. Have you ever had any of the following pulmonary or lung problems?

a. Asbestosis: ......................................................................................................................................................................... Yes No

b. Asthma: .............................................................................................................................................................................. Yes No

c. Chronic bronchitis: ............................................................................................................................................................ Yes No

d. Emphysema:....................................................................................................................................................................... Yes No

e. Pneumonia: ........................................................................................................................................................................ Yes No

f. Tuberculosis: ..................................................................................................................................................................... Yes No







98

g. Silicosis: ............................................................................................................................................................................ Yes No

h. Pneumothorax (collapsed lung): ........................................................................................................................................ Yes No

i. Lung cancer: ...................................................................................................................................................................... Yes No

j. Broken ribs: ....................................................................................................................................................................... Yes No

k. Any chest injuries or surgeries: .......................................................................................................................................... Yes No

l. Any other lung problem that you‟ve been told about: ....................................................................................................... Yes No



4. Do you currently have any of the following symptoms of pulmonary or lung illness?

a. Shortness of breath: ........................................................................................................................................................... Yes No

b. Shortness of breath when walking fast on level ground or working up a slight hill or incline: ......................................... Yes No

c. Shortness of breath when walking with other people at an ordinary pace on level ground: .............................................. Yes No

d. Have to stop for breath when walking at your own pace on level ground: ....................................................................... Yes No

e. Shortness of breath when washing or dressing yourself: ................................................................................................... Yes No

f. Shortness of breath that interferes with your job: .............................................................................................................. Yes No

g. Coughing that produces phlegm (thick sputum): ............................................................................................................... Yes No

h. Coughing that wakes you early in the morning:................................................................................................................. Yes No

i. Coughing that occurs mostly when you are lying down: ................................................................................................... Yes No

j. Coughing up blood in the last month:................................................................................................................................ Yes No

k. Wheezing: .......................................................................................................................................................................... Yes No

l. Wheezing that interferes with your job: ............................................................................................................................. Yes No

m. Chest pain when you breathe deeply: ................................................................................................................................ Yes No

n. Any other symptoms that you think may be related to lung problems: .............................................................................. Yes No



5. Have you ever had any of the following cardiovascular or heart problems?

a. Heart attack: ....................................................................................................................................................................... Yes No

b. Stroke:................................................................................................................................................................................ Yes No

c. Angina: .............................................................................................................................................................................. Yes No

d. Heart failure: ...................................................................................................................................................................... Yes No

e. Swelling in your legs or feet (not caused by walking): ...................................................................................................... Yes No

f. Heart arrhythmia (heart beating irregularly): ..................................................................................................................... Yes No

g. High blood pressure: .......................................................................................................................................................... Yes No

h. Any other heart problem that you‟ve been told about: ....................................................................................................... Yes No



6. Have you ever had any of the following cardiovascular or heart symptoms?

a. Frequent pain or tightness in your chest: ........................................................................................................................... Yes No

b. Pain or tightness in your chest during physical activity: .................................................................................................... Yes No

c. Pain or tightness in your chest that interferes with your job: ............................................................................................. Yes No

d. In the past two years, have you noticed your heart skipping or missing a beat: ................................................................. Yes No

e. Heartburn or indigestion that is not related to eating: ........................................................................................................ Yes No

f. Any other symptoms that you think may be related to heart or circulation problems: ....................................................... Yes No



7. Do you currently take medication for any of the following problems?

a. Breathing or lung problems: .............................................................................................................................................. Yes No

b. Heart trouble: ..................................................................................................................................................................... Yes No

c. Blood pressure: .................................................................................................................................................................. Yes No

d. Seizures (fits): .................................................................................................................................................................... Yes No



8. If you‟ve used a respirator, have you ever had any of the following problems?

(If you‟ve never used a respirator go to question 9)







99

a. Eye irritation: ..................................................................................................................................................................... Yes No

b. Skin allergies or rashes: ..................................................................................................................................................... Yes No

c. Anxiety: ............................................................................................................................................................................. Yes No

d. General weakness or fatigue: ............................................................................................................................................. Yes No

e. Other problem that interferes with your respirator use: ..................................................................................................... Yes No

9. Would you like to talk to the health care professional who will review this questionnaire about your

answers to this questionnaire: .................................................................................................................................................... Yes No

Questions 10 to 15 below must be answered by every employee who has been selected to use either a full-facepiece respirator or a self-contained breathing apparatus

(SCBA). For employees who have been selected to use other types of respirators, answering these questions is voluntary.



10. Have you ever lost vision in either eye (temporarily or permanently): ...................................................................................... Yes No

11. Do you currently have any of the following vision problems?

a. Wear contact lenses: .......................................................................................................................................................... Yes No

b. Wear glasses: ..................................................................................................................................................................... Yes No

c. Color blind:........................................................................................................................................................................ Yes No

d. Other eye or vision problem: ............................................................................................................................................. Yes No

12. Have you ever had an injury to your ears, including a broken ear drum: .................................................................................. Yes No

13. Do you currently have any of the following hearing problems?

a. Difficulty hearing:.............................................................................................................................................................. Yes No

b. Wear a hearing aid: ............................................................................................................................................................ Yes No

c. Any other hearing or ear problem: ..................................................................................................................................... Yes No

14. Have you ever had a back injury:............................................................................................................................................... Yes No

15. Do you currently have any of the following musculoskeletal problems?

a. Weakness in any of your arms, hands, legs, or feet: .......................................................................................................... Yes No

b. Back pain: .......................................................................................................................................................................... Yes No

c. Difficulty fully moving your arms and legs: ...................................................................................................................... Yes No

d. Pain or stiffness when you lean forward or backward at the waist: ................................................................................... Yes No

e. Difficulty fully moving your head up or down: ................................................................................................................. Yes No

f. Difficulty fully moving your head side to side:.................................................................................................................. Yes No

g. Difficulty bending at your knees: ...................................................................................................................................... Yes No

h. Difficulty squatting to the ground: ..................................................................................................................................... Yes No

i. Climbing a flight of stairs or a ladder carrying more than 25 lbs: ...................................................................................... Yes No

j. Any other muscle or skeletal problem that interferes with using a respirator: ................................................................... Yes No





Part B

Any of the following questions, and other questions not listed, may be added to the questionnaire at the discretion of the health care

professional who will review the questionnaire.





1. In your present job, are you working at high altitudes (over 5,000 feet) or in a place that has lower

than normal amounts of oxygen: ................................................................................................................................................ Yes No

If “yes,” do you have feelings of dizziness, shortness of breath, pounding in your chest, or other

symptoms when you‟re working under these conditions: .......................................................................................................... Yes No



2. At work or at home, have you ever been exposed to hazardous solvents, hazardous airborne

chemicals (e.g. gases, fumes, or dust), or have you come into skin contact with hazardous

chemicals: .................................................................................................................................................................................. Yes No

If “yes,” name the chemicals if you know them:









100

3. Have you ever worked with any of the materials, or under any of the conditions, listed below:

a. Asbestos:............................................................................................................................................................................ Yes No

b. Silica (e.g. in sandblasting): ............................................................................................................................................... Yes No

c. Tungsten/cobalt (e.g. grinding or welding this material): .................................................................................................. Yes No

d. Beryllium: .......................................................................................................................................................................... Yes No

e. Aluminum: ......................................................................................................................................................................... Yes No

f. Coal (for example, mining): ............................................................................................................................................... Yes No

g. Iron: ................................................................................................................................................................................... Yes No

h. Tin: .................................................................................................................................................................................... Yes No

i. Dusty environments: .......................................................................................................................................................... Yes No

j. Other hazardous exposures: ............................................................................................................................................... Yes No

If “yes,” describe these exposures:







4. List any second jobs or side businesses you have:







5. List your previous occupations:







6. List your current and previous hobbies:







7. Have you been in the military services?..................................................................................................................................... Yes No

If “yes,” were you exposed to biological or chemical agents (either in training or combat): ..................................................... Yes No





8. Have you ever worked on a HAZMAT team? ........................................................................................................................... Yes No





9. Other than medications for breathing and lung problems, heart trouble, blood pressure, and

seizures mentioned earlier in this questionnaire, are you taking any other medications for any

reason (including over-the-counter medications): ..................................................................................................................... Yes No

If “yes,” name the medications if you know them:







10. Will you be using any of the following items with your respirator(s)?

a. HEPA Filters: .................................................................................................................................................................... Yes No

b. Canisters (for example, gas masks): ................................................................................................................................... Yes No

c. Cartridges: ......................................................................................................................................................................... Yes No





11. How often are you expected to use the respirator(s)?

a. Escape only (no rescue): .................................................................................................................................................... Yes No

b. Emergency rescue only: ..................................................................................................................................................... Yes No

c. Less than 5 hours per week: ............................................................................................................................................... Yes No

d. Less than 2 hours per day: ................................................................................................................................................. Yes No

e. 2 to 4 hours per day: .......................................................................................................................................................... Yes No

f. Over 4 hours per day: ........................................................................................................................................................ Yes No





101

12. During the period you are using the respirator(s), is your work effort:

a. Light (less than 200 kcal per hour): ................................................................................................................................... Yes No

If “yes,” how long does this period last during the average shift: ___________ hrs ____ mins.. ................................... Yes No

Examples of a light work effort are sitting while writing, typing, drafting, or performing light assembly

work; or standing while operating a drill press (1-3 lbs.) or controlling machines.

b. Moderate (200 to 350 kcal per hour): ................................................................................................................................ Yes No

If “yes,” how long does this period last during the average shift: ___________ hrs. ____ mins. .................................... Yes No

Examples of moderate work effort are sitting while nailing or filing; driving a truck or bus in urban

traffic; standing while drilling, nailing, performing assembly work, or transferring a moderate load

(about 35 lbs.) at trunk level; walking on a level surface about 2 mpg or down a 5-degree grade about 3

mph; or pushing a wheelbarrow with a heavy load (about 100 lbs.) on a level surface.

c. Heavy (above 350 kcal per hour): ...................................................................................................................................... Yes No

If “yes,” how long does this period last during the average shift: ___________ hrs. ____ mins.

Examples of heavy work are lifting a heavy load (about 50 lbs.) from the floor to your waist or

shoulder; working on a loading dock; shoveling; standing while bricklaying or chipping castings;

walking up an 8-degree grade about 2 mph; climbing stairs with a heavy load (about 50 lbs.).





13. Will you be wearing protective clothing and/or equipment (other than the respirator) when you‟re using

your respirator: ......................................................................................................................................................................... Yes No

If “yes,” describe this protective clothing and/or equipment









14. Will you be working under hot conditions (temperature exceeding 77ºF): ............................................................................... Yes No





15. Will you be working under humid conditions: .......................................................................................................................... Yes No





16. Describe the work you‟ll be doing while you‟re using your respirator(s):









17. Describe any special or hazardous conditions you might encounter when you‟re using your respirator(s)

(for example, confined spaces, life-threatening gases):









18. Provide the following information, if you know it, for each toxic substance that you‟ll be exposed to when

you‟re using your respirator(s):





Name of the first toxic substance:







Estimated maximum exposure level per shift:





Duration of exposure per shift:







102

Name of the second toxic substance:









Estimated maximum exposure level per shift:









Duration of exposure per shift:









Name of the third toxic substance:









Estimated maximum exposure level per shift:









Duration of exposure per shift:









The name of other toxic substances that you‟ll be exposed to while using your respirator:









19. Describe any special responsibilities you‟ll have while using your respirator(s) that may affect the safety and

well-being of others (for example, rescue, security):









PLHCP Follow-Up Medical Examination



Employee Name: Recommendations about employee use of the respirator:





103

Job title: Limitations-

Date of this follow-up:





Reasons for follow-up:









Actions:

Need for follow-up medical evaluations-









Signed: Date signed:

Copy of recommendation given to Date given:

employee? Yes No









104

SECTION 13









DRUG AND ALCOHOL PROGRAM









105

SECTION 13 DRUG AND ALCOHOL PROGRAM









Policy Statement



The parties recognize the problems created by drug and alcohol abuse and the need to

develop prevention and treatment programs. The Fidlar Companies have a commitment

to protect people and property, and to provide a safe working environment. The purpose

of the following program is to establish and maintain a drug free, alcohol free, safe,

healthy work environment for all of its employees.



Definitions



Company Premises - all property, facilities, land, buildings, structures, automobiles,

trucks and other vehicles owned, leased, or used by the company.



Prohibited Items and Substances - Prohibited substances include illegal drugs

(including controlled substances, look alike drugs and designer drugs), alcoholic

beverages, and drug paraphernalia in the possession of or being used by an employee on

the job.



Employee - Individuals, who perform work for The Fidlar Companies, including

management, supervision, engineering, tradesmen, and clerical personnel.



Accident - Any event resulting in injury to a person or property to which an employee, or

contractor/contractor's employee, contributed as a direct or indirect cause.



Incident - An event which has all the attributes of an accident, except that no harm was

caused to person or property.



Reasonable Cause - Reasonable cause shall be defined as tardiness, excessive

absenteeism, and erratic behavior such as noticeable imbalance, incoherence, and

disorientation.









106

SECTION 13 DRUG AND ALCOHOL PROGRAM









Confidentiality



All parties to this policy and program have only the interests of employees in mind,

therefore, we encourage any employee with a substance abuse problem to come forward

and voluntarily accept our assistance in dealing with the illness. An employee assistance

program will provide guidance and direction for you during your recovery period. If you

volunteer for help, the company will make every reasonable effort to return you to work

upon your recovery. The company will also take action to assure that your illness is

handled in a confidential manner.



All actions taken under this policy and program will be confidential and disclosed only to

those with a "need to know."



When a test is required, the specimen will be identified by a code number, not by name, to

insure confidentiality of the donor. Each specimen container will be properly labeled and

made tamper proof. The donor must witness this procedure.



Unless an initial positive result is confirmed as positive, it shall be deemed negative and

reported by the laboratory as such.



The handling and transportation of each specimen will be properly documented through

the strict chain of custody procedures.









107

SECTION 13 DRUG AND ALCOHOL PROGRAM









Rules, Disciplinary Actions - Grievance Procedures

A. Rules

All employees must report to work in a physical condition that will enable them to

perform their jobs in a safe and efficient manner. Employees shall not:

1. Use, possess, dispense or receive prohibited substances on or at the job site;

or

2. Report to work with any measurable amount of prohibited substances in their

system.

B. Discipline

When the company has reasonable cause to believe an employee is under the influence

of a prohibited substance, for reasons of safety, the employee may be suspended until

the results are available. If no test results are received after three working days, the

employee, if available, shall be returned to work with back pay. If the test results

prove negative, the employee shall be reinstated with back pay. In all other cases:

1. Applicants testing positive for drug use will not be hired.

2. Employees who have not voluntarily come forward, and who test positive for a

drug use, will be terminated.

3. Employees who refuse to cooperate with testing procedures will be terminated.

4. Employees found in possession of drugs or drug paraphernalia will be terminated.

5. Employees found selling or distributing drugs will be terminated.

6. Employees found under the influence of alcohol while on duty, or while operating

a company vehicle, will be subject to termination.

C. Prescription Drugs

Employees using a prescribed medication, which may impair the performance of job

duties, either mental or motor functions, must immediately inform their supervisor of

such prescription drug use. For the safety of all employees, the company will consult

with you and your physical to determine if a re-assignment of duties is necessary.



The company will attempt to accommodate your needs by making an appropriate re-

assignment. However, if a re-assignment is not possible, you will be placed on temporary

medical leave until released as fit for duty by the prescribing physician.



D. Grievances

All aspects of this policy and program shall be subject to the grievance procedure of the

applicable collective bargaining agreements.









108

SECTION 13 DRUG AND ALCOHOL PROGRAM









Drug and Alcohol Testing



The parties to this policy and program agree that under certain circumstances, the

company will find it necessary to conduct drug and alcohol testing. While "random"

testing is not necessary for the proper operation of this policy and program, it may be

necessary to require testing under the following conditions:



1. A pre-employment drug and alcohol test may be administered to all applicants

for employment.

2. A test may be administered in the event a supervisor has a reasonable cause to

believe that the employee has reported to work under the influence, or is or has

been under the influence while on the job; or has violated this drug policy.

During the process of establishing reasonable cause for testing , the employee

has the right to request his on-site representative to be present;

3. Testing may be required if an employee is involved in a workplace

accident/incident or if there is a workplace injury;

4. Testing may be required as a part of a follow-up to counseling or rehabilitation

for substance abuse, for up to a 1-year period;

5. Employees may also be tested on a voluntary basis.



Each employee will be required to sign a consent and chain of custody form, assuring

proper documentation and accuracy. If an employee refuses to sign a consent form

authorizing the test, ongoing employment by the company will be terminated.



Drug testing will be conducted by an independent accredited laboratory (designated by

the labor union) and may consist of either blood or urine tests, or both, as required. Blood

tests will be utilized for post accident investigation only.



The company will bear the costs of all testing procedures.









109

SECTION 13 DRUG AND ALCOHOL PROGRAM









Rehabilitation and Employee Assistance Program



Employees are encouraged to seek help for a drug or alcohol problem before it

deteriorates into a disciplinary matter. If an employee voluntarily notifies supervision that

he or she may have a substance abuse problem, the company will assist in locating a

suitable employee assistance program for treatment, and will counsel the employee

regarding medical benefits available under the company or union health and

welfare/insurance program.



If treatment necessitates time away from work, the company shall provide for the

employee an unpaid leave of absence for purposes of participation in an agreed upon

treatment program. An employee who successfully completes a rehabilitation program

shall be reinstated to his/her former employment status, if work for which he/she is

qualified exists.



Employees returning to work after successfully completing the rehabilitation program will

be subject to drug tests without prior notice for a period of one year. A positive test will

then result in disciplinary action as previously outlined in this policy and program.









110

SECTION 14









POWERED INDUSTRIAL TRUCK









111

OBJECTIVE



The Fidlar Companies has developed a Powered Industrial Truck (PIT) Program to minimize the

risk of employee injury and property damage loss from the use of Powered Industrial Trucks. It is

The Fidlar Companies’ intent to communicate and monitor appropriate standards of conduct in the

performance of routine forklift operations.



APPLICABILITY / SCOPE



It is the responsibility of the management and the supervisor of The Fidlar Companies to ensure

that all employees that operate PIT‟s are certified.



A Powered Industrial Truck is defined as a fork truck, platform lift truck, motorized hand truck,

and other specialized industrial truck powered by electric motors or internal combustion engines.

This does not apply to compressed air or nonflammable compressed gas-operated industrial

trucks, nor to farm vehicles, nor to vehicles intended primarily for earth moving or over-the-road

hauling.



ACCOUNTABILITY



The Fidlar Companies’ Forklift Program Coordinator’s responsibilities are:



 Selection of the appropriate type of industrial truck related to the atmosphere conditions

in which it will be used (refer to Appendix A).



 Ensuring that all PIT operators have been trained and are authorized.



The Supervisor’s responsibilities are:



 Ensure that all PIT operators have been trained and authorized.



 Ensure that operators are following all operating procedures.



 Ensure that any PIT operator observed driving in an unsafe manner is removed until

retraining is conducted.



The PIT Operators responsibilities are:



 Follow all operating procedures.









112

Operating Procedures



General Rules







1. Lift trucks shall not be driven up to anyone standing in front of a bench or other fixed object.



2. All body parts (hands, arms, head, feet, legs, etc.) are prohibited outside the operator

compartment of the truck, between the uprights of the mast or within the reach mechanism or

other attachments of the truck.



3. Passengers are not allowed to ride on powered industrial trucks.



4. Operators shall not block access to fire or emergency exits, stairways, fire equipment or

electrical panels.



5. Under all travel conditions; operate the truck at a speed that will permit it to be brought to a

stop in a safe manner.



6. Stunt driving and horseplay shall be prohibited.



7. The operator must slow down for wet and slippery floors.



8. Running over loose objects on the floor is prohibited.



9. The operator is responsible for cleaning up all fluid leaks (oil, hydraulic fluid, etc.) from the

floor.



10. Operators are required to report all lift truck accidents involving personnel, building

structures and equipment to shift leaders and department mangers.



11. The operator shall handle loads only within the capacity rating of the truck.



12. Lift trucks shall not be used for any purpose other than what they were designed.



13. No person shall be allowed to stand or pass under the elevated portion of any truck whether

empty or loaded.



14. Lift trucks shall not be started or any of its functions or attachments operated from any

position other than from the designated operator‟s position.



15. The operator shall look 360 degrees traveling with a lift truck, especially when backing up.



16. The operator shall observe all traffic regulations and under normal traffic conditions, keep to

the right.







113

17. A safe distance of no less than three truck lengths shall be maintained when following

another lift truck and additional truck length per adverse condition and the operator shall

keep his/her truck under control at all times and additional truck lengths per adverse

conditions.



18. The operator shall not pass another truck traveling in the same direction.



19. Operators shall slow down and sound the horn at cross aisles and other locations where

vision is obstructed.



20. The operator must keep a clear view of the path of travel and observe for other traffic,

personnel and safe clearances. If the load being carried obstructs forward view, travel with

the load trailing (except when ascending a ramp or entering a trailer).



21. When the forks are empty, the operator shall travel with the forks at a negative pitch as low to

the floor as practical. The operator is responsible for adjusting the height of the forks to a

safe level when the operating terrain warrants.



22. When traveling with a load on the forks, the operator shall travel with the load as low to the

floor as practical with the load tilted slightly for improved stability.



23. At no time shall a powered industrial lift truck be parked on inclines, ramps or dock plates.



24. A powered industrial truck is considered to be ATTENDED when the operator is less than 25

feet from the truck, which remains in his view. Before leaving the operator‟s position, the

operator shall:



Bring truck to a complete Stop.



Place directional controls in neutral.



Apply the parking brake.



Lower the forks or attachments fully until resting completely flat on the floor. When

lowering unloaded forks, the forks shall be tilted forward first and then lowered to the

ground until the tips of the forks come in contact with the floor.



25. A powered industrial truck is considered to be UNATTENDED when the operator is more

than 25 feet from the truck which remains in his view. Or whenever the operator leaves the

truck and it is not in view regardless of distance from the truck. Before leaving the operator‟s

position in the instance, the operator shall:



Follow the procedures in item above



Stop the engine or turn off the controls



26. If the lift truck is not put on a charge during off shifts or weekends, the operator shall

disconnect the battery plug from the truck plug. NOTE: During normal production

operation, the lift truck may remain plugged into the battery when left unattended.



114

To change an LP gas tank, the operator shall:



Put on leather work gloves and goggles.



Disconnect lift truck valve from the employ LP cylinder.



Replace with full cylinder.



NOTE: The pin on the lift truck must fit into the cut hole(s) provided on the gas cylinder.

THIS IS REQUIRED BY LAW.



27. Strap in the cylinder and reconnect the truck valve securely to the cylinder in outlet.



28. Open cylinder valve and listen for leaks.



29. If leaking, close cylinder valve and slowly uncouple the fuel valve. Try to reconnect. If still

leaking, try a different cylinder and notify shift leader or department management of faulty

cylinder.



30. If no leaks are present, lift truck my be utilized.



31. Lift trucks shall not be operated with a leak in the fuel system until the leak has been

corrected.



32. The operator shall use the following back up procedure and sequence:



Pivot at the waist and inspect the area of operation in the rear of the fork truck. Watching for

obstructions and pedestrians.



Blow the horn to alert any pedestrians that may or may not be visible.



Engage the directional lever to the reverse position.



Concentrate on the removal of the forks from the load to avoid any load disturbance, as

you back the fork truck out of the load.



Stop the fork truck 18” to 24” away from the loads resting location and lower the forks to

the proper travel height and angle.



33. During load placement, the operator shall:



Square the fork truck with the load resting location.



Stop the fork truck 18” to 24” away from the load resting location.



Raise the load to proper entry height.



Drive forward with the load and position the load over its resting location.



115

Lower the load to a height of 4” if possible.



Tilt the load forward to a level position.



Lower the load to its resting position.



Back up the unit using proper back up procedures and sequence.



34. During load retrieving, the operator shall:



Square the fork truck with the load resting location.



Stop the fork truck 18” to 24” away from the load resting location.



Raise the forks to the proper entry height.



Enter the load and maintain the clearance around the forks to avoid load disturbance.



Raise the load so it is completely suspended form it‟s resting platform.



Tilt the load back.



Visually inspect the rear area of the fork truck to ensure no pedestrians are behind or

around the unit.



Back up the unit using proper back up procedures and sequence.



Back up the fork truck 18” to 24” and stop.



Lower the load to the proper travel height.









TRAINING



Under no circumstances shall an employee operate a powered industrial truck/forklift until he/she

has successfully completed The Fidlar Companies „s forklift operation training program. This

includes all new operators regardless of claimed previous experience.



Training must consist of a combination of formal instruction and practical training. Formal

instruction may include lectures, conferences, classroom discussions, demonstrations, and written

or oral tests.



Initial Training



Powered industrial truck operators shall receive initial training in the following topics:





116

Truck-related training topics:



Operating instructions, warnings, and precautions for the types of truck the operator will

authorized to operate.



Differences between the truck and the automobile.



Truck controls and instrumentation: where they are located, what they do, and how they work.



Engine or motor operation.



Steering and maneuvering.



Visibility (including restrictions due to loading).



Fork and attachment adaptation, operation, and use limitations.



Vehicle capacity.



Vehicle stability.



Any vehicle inspection and maintenance that the operator will be required to perform.



Refueling and/or charging and recharging the batteries.



Operating limitations.



Any other operating instructions, warnings, or precautions listed in the operator‟s manual for the

types of vehicle that the employee is being trained to operate.



Workplace –Related Topics:



Surface conditions where the vehicle will be operated.



Composition of loads to be carried and load stability.



Load manipulation, stacking, and unstacking.



Pedestrian traffic in areas where the vehicle will be operated.



Narrow aisles and other restricted places where the vehicle will be operated.



Hazardous (classified) locations where the vehicle will be operated.



Ramps and other sloped surfaces that could affect the vehicle‟s stability.



Closed environments and other areas where insufficient ventilation or poor vehicle maintenance

could cause a buildup of carbon monoxide or diesel exhaust.





117

Other unique or potentially hazardous environmental conditions in the workplace that could

affect safe operation.



Refresher Training



Refresher training, including an evaluation of the effectiveness of that training shall be conducted

when needed to ensure that the operator has the knowledge and skills needed to operate the

powered industrial truck safely. Refresher training in relevant topics shall be provided to the

operator when:



The operator has been observed to operate the vehicle in an unsafe manner.



The operator has been involved in an accident or near- miss incident.



The operator has received an evaluation that reveals that the operator is not operating the truck

safely.



The operator is assigned to drive a different type of truck.



A condition in the workplace changes in a manner that could affect safe operation of the truck.



Evaluation



Once every 3 years an evaluation will be conducted of each powered industrial truck operator‟s

performance.









118

Appendix B

SAMPLE PERFORMANCE TEST





FOR FORKLIFT OPERATORS

EMPLOYEE: DATE: TIME: a.m./p.m.



Pass Fail

Shows familiarity with truck controls.

Gave proper signals when turning.

Slowed down at intersections.

Sounded horn at intersections.

Obeyed signs.

Kept a clear view of direction of travel.

Turned corners correctly – was aware of rear end swing.

Yielded to pedestrians.

Drove under control and within proper traffic aisles.

Approached load properly.

Lifted load properly.

Maneuvered properly.

Traveled with load at proper height.

Lowered load smoothly/slowly.

Stops smoothly/completely.

Load balanced properly.

Forks under load all the way.

Carried parts/stock in approved containers.

Checked bridge plates / ramps.

Did place loads within marked area.

Did stack loads evenly and neatly.

Did drive backward when required.

Did check load weights.

Did place forks on the floor when parked, controls neutralized, brake on set,

power off.

Followed proper instruction for maintenance – checked both a beginning and

end.



Pass/Fail Rating Evaluator

(Demo only use form from owners manual)





119

Appendix C

OPERATOR’S DAILY REPORT

Engine-Powered Lift Trucks

Truck No. Make Date Shift



Hour Meter Reading: Start End Hours for Shift





CHECK EACH ITEM SHIFT Explain below if not OK





If OK write OK Start During End or any other action taken





1. Fuel level





2. Oil level and pressure





3. Water level and fan belt





4. Brakes – service and parking





5. Lights – head, tail and warning





6. Horn





7. Hour meter and gauges





8. Steering





9. Tires





10. Hydraulic controls





11. Other conditions









Remarks and additional explanation or suggestions









Operator’s Signature _____________________________

(Demo only use form from owners manual)









120

SECTION 15









CRISIS MANAGEMENT









121

SECTION 15 CRISIS MANAGEMENT PROGRAM



I. INTRODUCTION

A Crisis is defined as "a time of danger or trouble whose outcome decides whether possible bad

consequences will follow." In crisis situations involving (The Fidlar Companies), we must be ready to

respond so that we can effectively manage any number of crises such as, but not limited to, accidents,

explosions, takeovers, natural disasters, and strikes. With this in mind, we have developed this Crisis

Management Plan to be used at each location. The purpose of this manual is to provide you, the

location Management Team, with the information and tools necessary to develop your own Crisis

Management Plan, specifically tailored to your needs and to your location. Additional information

relevant to your operations should be added to your crisis management plan, including:



 lease/site plans

 maps of electrical rooms/fire systems/sprinkler systems/phone lines, etc.

 tenant and employee emergency contact lists



It is imperative that his manual and its guidelines be reviewed thoroughly with all of the members of

the Crisis Management Team. Everyone must have access to the completed plan and know the

procedures.



As an additional step, it is important that you prepare a condensed emergency plan for your tenants

outlining the procedures for their use.



After your plan is completed, a final step should be to meet with your city's safety and law enforcement

officials for review. The development of a strong and ongoing working relationship with these

officials will allow for the greatest amount of preparedness in the event a crisis occurs.



As an introduction to the crisis plan, it is important to first note the stages of a crisis:



Stage One begins with the initial incident, confusion, sometimes panic. The Crisis Management Team

must act quickly.



Stage Two should ideally come within the first hour of the incident, once you have researched the

situation and have information to disseminate. The lapse of time between Stage One and Stage Two

can sometimes have a more damaging effect on a company's image than the actual disaster at hand.

The longer you wait to communicate to your anxious public -- owners, customers, employees, the

media -- the greater the opportunities for speculation, accusations, and doubtfulness of the company‟s

credibility when an announcement is finally made. Stage Two can last several hours or several days,

depending on the duration of the crisis situation, and the number of update announcements necessary.



Stage Three is the aftermath. Investigations begin, insurance and legal departments become involved.

Feedback can come from your public in the form of telephone inquiries, letters, lack of sales, boycotts,

and more. You must attempt to resume business and restore a good public image and credibility.









122

SECTION 15 CRISIS MANAGEMENT PROGRAM



II. PREPARATION

A. Anticipate the Crisis



The first step of preparedness is to anticipate the variety and extent of crisis situations that

your particular location could experience. This can be done in just a few moments with

your staff. Following are some potential crisis situations for you to consider:



Accident Fire

Bomb (scare or actual) Gangs

Community protest Gossip

Crime (murder, rape, shooting) Hazards (work conditions)

Criminal allegations Labor (strikes)

Disaster (weather) Lawsuits

Environnemental (pollution) Poor sales

Explosion Suicide



B. Designate A Spokesperson



It is essential that one person be selected to make statements regarding the crisis. This will

eliminate any confusion or conflicting information that may damage the credibility of the

company. The individual you select as a spokesperson should be able to reach the site of

the crisis in a reasonably short time. This spokesperson will become the “voice to the

community” during a crisis. At all locations, we suggest the Manager be designated as the

spokesperson. Though the entire staff assists with preparation of his/her statements to the

press, the Manager is the face and name that should be associated with handling the crisis.



Also, take time to select an alternative spokesperson should the Manager be out of town or

unavailable when the crisis strikes. This alternate should be as well versed and familiar

with the plan as the original spokesperson.



Let all your key employees (management, security, corporate, administrative assistant)

know in advance who these persons will be, so they can direct all inquiries in the right

direction.



C. Organize Teams



Be sure everyone knows their team and its primary responsibility. This concept of “team

work” should never be stronger than during a crisis, when everyone may be needed for a

variety of duties.









123

SECTION 15 CRISIS MANAGEMENT PROGRAM

   Crisis Management Team



This team is primarily responsible for assessing the situation and communicating

with the Corporate Office and local emergency officials. This is an “operational”

team, overseeing protection of people and property. This team is comprised of the

“decision makers” regarding actions to be taken in a crisis.



Key members of this team will include (specific to location):



  Location Manager

  Marketing Directory

  Maintenance Supervisor

  Manager‟s Administrative Assistant

  Security Director



Possible additions (specific to location):



  Remaining office staff

  Corporate personnel



   Crisis Communication Team



This team is primarily responsible for communicating to the various public groups

the actions to be taken. This includes preparation and distribution of media

announcements, coaching spokesperson, and maintaining the facility's credibility.



Key members of this team will include (specific to location):



  Managers

  Marketing Director

  Director of Public Relations



Possible additions (specific to location):



  Corporate Marketing Director



(NOTE: It is necessary for someone in upper management to participate in both

the Crisis Management Team and Crisis Communications Team, to assure that

communication between the two remain constant.)









124

SECTION 15 CRISIS MANAGEMENT PROGRAM

   Resource Team



This includes additional outside resource personnel and services that may be

called on in an emergency. It can include, but is not limited to:



  Corporate representatives

  Corporate legal counsel

  Local legal counsel



(NOTE: Once your teams have been organized, it is wise to have a meeting to

review specific responsibilities, necessary tools, and to answer any questions).



D. Reporting Procedures



In all situations, contact:



  Risk Managers:

Thilman & Filippini

1 East Wacker Drive, Suite 1800

Chicago, Illinois 60601

Attention: Risk Management Department

(312) 527-9500



E. Selecting an Alternative ―Crisis Management Office‖



This area is designated for use by the Crisis Management Team which is evaluating

the situation and assisting the emergency agencies on site.



The Management Office is the preferred location for a Crisis Management Office.

However, in the event the Management Office has been damaged or is inaccessible,

an alternative location should be predetermined.



This location should be as close as possible to the actual crisis site, keeping safety in

mind. Except for the spokesperson, most of the management and crisis

communication teams will remain in the Crisis Management Office throughout the

duration of the crisis. The area should be protected by security, have electricity and

many of the resources found in the Management Office. These resources should

include, but not be limited to the following: telephones, computers, copy machines,

fax machines, safety manuals, and most importantly, this plan.









125

SECTION 15 CRISIS MANAGEMENT PROGRAM

Prepare Information Kits About The Location. These can be simple folders

containing the following:



  Fact sheet on the location

  An information brochure, if available

  Map of the location

  Background information on the location

  Optional: Good quality publicity photograph of the location (black & white)



F. Designate A ―Visitors Area‖



This location is designated for standby employees, family members, and others in the

event of a crisis. This is an area where they can wait during an emergency situation.



G. Maintain Updated Contact Lists



Be sure you have “after-hours” numbers, too, since most crisis situations take place

on weekends or holidays.



  Management Staff

  Maintenance and Security Personnel

  Corporate Personnel

  Government/Emergency Services

  Local Media

  Tenant Lists

  Miscellaneous

  (Legal counsel, alarm company, messenger service, etc.)









126

SECTION 15 CRISIS MANAGEMENT PROGRAM



III. CRISIS MANAGEMENT & CONTACT INFORMATION

A. Anticipated Crises



Bomb Lawsuits

Criminal Acts Medical Emergencies

Fire Severe Weather

Hazardous Chemical Spills Others





B. Designated Spokesperson: _______________



Home phone:_________________





C. Alternate Spokesperson: ________________



Home phone:__________________



D. Alternate Crisis Center



1. Crisis Management Office location, if Management Office is not available:



a. Location:_________________



b. Contact Person:_____________________



c. Any Restrictions? (Circle any of the following):

Telephones

Copy machine

Computer

Fax machine

Safety Manuals

This Plan



E. Designated Visitor Area



1. Location:____________________________









127

*SAMPLE LISTS OF EMERGENCY CONTACT*

INFORMATION



CRISIS MANAGEMENT TEAM

HOME PHONE BEEPER OR

NAME NUMBER MOBILE









CRISIS COMMUNICATION TEAM

HOME PHONE

NAME NUMBER









RESOURCE TEAM

HOME PHONE

NAME NUMBER









128

EMERGENCY TELEPHONE NUMBERS

Fire Department 911

Police Department 911

Paramedics 911



***Verify the correct emergency numbers for your location. You may not be in a 911 zone!!!



Nearby Hospital:__________________________



Crisis Intervention: PH:_____________

Emergency Dept: PH:_____________

Administration: PH:_____________





Red Cross Emergency Team: ______ County Red Cross

PH:__________________





Salvation Army: PH:__________________









129

EMERGENCY TELEPHONE NUMBERS



REPAIR AND RECOVERY

Local Repair Firms Utility Companies

Roofer: Phone Gas Company Phone

______ Roofing

Glass Repair Electric Company

______ Glass

Plumber: Water Company

______ Plumbing

Sprinkler System: Telephone Company: Business

Repairs

Fire Alarm: Public Telephones: Business

______ Alarm Repairs

Locksmith:

______ Locksmith

Electrician: Traffic Control:



Snow Removal: Airport:



Other:



FBI OSHA

ATF Chemical/Oil Spill

Response





_____ City Post Office National Weather Svc.

_____ DOT National Weather Svc.



_____ Township

County Courthouse









130

SECTION 15 CRISIS MANAGEMENT PROGRAM



IV. WHEN A CRISIS STRIKES



A. Implementing The Crisis Plan



Using the Public Relations Society of America‟s theory of R-A-C-E, we can

implement the Crisis Management Plan using Research, Action, Communication and

Evaluation.



1. Research



Since the Crisis Management Plan for this location will be already developed, you

will be well on your way to handling the problems that arise. Research is perhaps the

most critical part of the Crisis Plan. If your subsequent actions, decisions and

communications are based on incomplete or inaccurate information, you may create a

public relations nightmare.



The Crisis Management Team must meet and review the situation. If unable to meet,

a telephone conference will be necessary to discuss the following questions.

Answering these questions will help the Crisis Management Team determine what

actions should be taken.



   What is the nature of the crisis?



   Where did it take place?



 What areas of the location are affected?



 Is the Management Office accessible?



   Have there been any deaths or injuries?

How many?

Have the injured/dead been identified?

Where have they been taken?



   Have authorities been notified?



   Who else is involved?

(Ex. A plane crash would include airport officials, FAA, etc. in addition to

fire and police departments)









131

SECTION 15 CRISIS MANAGEMENT PROGRAM

   Who is at the scene now?

Many times this meeting of the Crisis Management Team will actually take

place at the scene. If not, though, you will need constant radio communication

so your decisions and actions are based on the most current information

available, and they have the support of emergency personnel.



   Have entrances to the location been sealed?



   Have all security staff been asked to report to duty?



   Is there a present or potential danger?

Is there the possibility of an explosion, for example, causing further damage

and injuries?



   Has the Corporate Office been consulted?



   Are the media on the scene? En route?

Many news rooms have a police radio and dispatch a crew as soon as an

emergency call is announced, sometimes arriving on the scene before

emergency vehicles and personnel.



2. Action



Once the Crisis Management Team has the necessary information, a number of

decisions will be made that will result in one or more of the following actions:



   Do we stay open for business?

Restrict area affected by Crisis?

Limit access in and out of this location?



   Do we close the location?

Does the situation require an emergency evacuation?

Do we evacuate all non-employees only?



   If needed, what is the best method of evacuation?

Request assistance of police?



   To which Crisis Management Office do we all report?

If the Management Office is not accessible, remember that you will need a

predetermined alternate site.



   Do we need additional assistance of corporate personnel and other managers and

marketing directors?









132

SECTION 15 CRISIS MANAGEMENT PROGRAM

3. Communication



There are two primary rules to communicating during a crisis. By following these

rules, you may help to avert any bad publicity surrounding the crisis.



You must recognize that each public has a different concern and is seeking

different information.



    The public will question their safety and potential dangers.



    Employees will have questions: How can I get help? Will I go without pay as

a result of this crisis? Tomorrow is payday; will I get my check?



    Renters will ask about the extent of damage to their apartments and

belongings. When can they gain access to their apartments? What are the

plans alternate housing? They will also have legal and insurance questions.



    The public will question who was “at fault”, and more.



    Lastly, and most probably the media will ask all of the above and more!



You want to provide information to all the “publics” as soon as possible.



This is necessary to remain in control of the news, maintain credibility and minimize

incoming calls and panic.



Actions taken by the Crisis Communication Team might include:



    Preparation of Initial Announcement.



    Coaching spokesperson before interview(s).



    Continuous updates from the scene as new information becomes available for

release.



    Communicating with employees, stores, customers, the Corporate Office and

the media through a variety of means.



    Who is at the scene now?

(Many times this meeting of the Crisis Management Team will actually take

place at the scene. If not, though, you will need constant radio communication

so your decisions and actions are based on the most current information

available, and they have the support of emergency personnel.)









133

SECTION 15 CRISIS MANAGEMENT PROGRAM

    Have entrances to this location been sealed?

    Have all security staff been asked to report to duty?



    Is there a present or potential danger?

(Is there a possibility of an explosion, for example, causing further damage and

injuries?)



    Has the Corporate Office been consulted?



    Are the media on the scene? En route?

(Many news rooms dispatch a crew as soon as an emergency call is announced,

sometimes arriving on the scene before emergency vehicles and personnel.)



4. Evaluation



The evaluation process is an ongoing one, both during the crisis and after it is over.



Evaluation during the crisis will take into consideration:



    Are additional personnel needed?

    Is the property secure?

    Are all persons safe?

    Did the media interpret the message correctly?

    Do we need to employ alternate means of communication?

    Are facilities and supplies adequate?



After the crisis has ended, you will want to know:



    Were we prepared?

    Did all teams respond and assume their responsibilities?

    In what areas were we weakest?

    How did we fare in the media?

Review press clippings and television new video.

    Did our spokesperson appear in control?

    How well did we cooperate with the emergency service agencies?

    Did we take any unnecessary risks?

    What has been the response from our stores, employees, customers, and the public?

    What changes can we make now? What can we do differently to assure improved

handling of any future crisis?



Evaluations can be conducted in staff meetings, by anonymous comment cards, or any other

method you desire. It is not important to assess blame for mistakes made, but rather to learn

from those mistakes so that you are better prepared in the future.









134

SECTION 15 CRISIS MANAGEMENT PROGRAM

B. Notifying Next of Kin



One hopes they never have to assume this responsibility, but if such notification does

become necessary, the following procedure is suggested.



The manner in which an employee‟s family has been notified to his/her injury or death

reflects on the Company. The speed with which you let an employee‟s family know

he/she has been hurt, and the way in which you do this can help ease the pain, giving the

family strength to face the crisis and afford them comfort when they need it most. Your

treatment of the family of an employee in an emergency will become known to other

employees and their families.



 Assign an executive in upper management to notify the family.



 As soon as the emergency becomes known, determine as closely as possible

the extent and nature of injuries.



 Find out immediately where the victim is being taken.



 Dispatch the member(s) of the management staff handling notification to the

victim‟s home as soon as you know where the victim is.



 In case of injury rather than death, give the staff member going to the home a

head start. Have someone else from top management call the victim‟s family

and explain that an accident has occurred and he/she has been injured. If

questioned, say you are waiting to hear from the doctor and that someone is

already on the way to their home to help in any way possible.



 Keep someone at the Management Office in contact with the hospital to learn

as much as possible about the victim.



 Upon reaching the home, the member of management should first call the

Management Office for any new developments. Depending on the situation,

the staff member should offer to take the spouse/family to the hospital, find

someone to watch the children, or make any calls the spouse/family wishes.



 In cases of death, the staff member, after telling the family member, must offer

to assist in any possible way; making calls or handling arrangements. It is

helpful to learn the names of the family doctor and minister.



 The staff member should remain at the home until other family members

arrive or as long as time allows. It is the staff member‟s duty to protect the

family from calls or visits from the press.



 Take the initiative in requesting form the Company‟s payroll department any

salary, and all benefits owed the deceased as soon as possible.



135

SECTION 15 CRISIS MANAGEMENT PROGRAM

 Be prepared to pull strings when necessary. Make reservations through

Company for immediate family to fly in, order food rather than make the

family cook, etc. Be ready to assist in any situation.



 Learn the name of a close friend or relative of the family and stay in constant

contact with them through the time of the funeral. This will provide a good

reading on any possible needs.









136

SECTION 15 CRISIS MANAGEMENT PROGRAM



V. MEDIA RELATIONS

How we fare during a crisis may be heavily dependent upon previous media relations, policies

regarding media inquiries, and the public‟s present perception of the company.



In preparing for a crisis, it is important to meet the media in your town on a professional basis

through personal contacts. If the first time you talk to the media is during a crisis, then there is

something wrong. Reporters are not always bad people. Some 95% of the media are reputable

and can, in fact, help you get your job done. Their business is to ask questions, even those you

might not like to answer.



Most importantly, keep in mind that bad news travels fast. The worse the news, the faster it

travels, and the sooner you will hear from a reporter. However, the media can help you reduce

panic, prepare for action, and alert and warn the public, if needed.



Finally, if crisis or disaster situations are handled poorly, they create unfavorable impressions in

the public mind that can undo a positive public relations image that may have been built up

through many years of extensive community service.



In the event you are asked to make an immediate statement after a crisis, the following represents

a good emergency media response:



(Ex. Details are sketchy. We are investigating and as soon as we know the facts, we

will share them with you. We will call you as soon as there is something to report.)





A. Tips for Dealing With The News Media



DO's and DON'T's The following is are lists of DOs and DON'Ts when dealing with

the media. Refer to this list as a reminder of what should be done and what is said to

the media. The Crisis Communication team and designated spokesperson should be

very familiar with these lists.



DO:



 Do designate one trained spokesperson.

Make sure everyone knows who that person is and where they can be reached at

all times, as well as the alternate spokesperson.



 Do make sure the reporters know who the spokesperson is.

The corporate spokesperson is the only one authorized to make any statements or

give information to the media. However, a technical person may be used to

answer questions pertaining to detailed operations, if needed.









137

SECTION 15 CRISIS MANAGEMENT PROGRAM

 Do get the news out first.

You want to gain control of the situation.(Refer to Sample Press Release)



 Do express sympathy.

When the crisis has resulted in deaths or injuries, first express your sympathy and

concern for the victims and their families.



 Do tell the truth.

The truth will eventually be discovered, and if you deliberately mislead the media, your

credibility will be damaged. This doesn't mean you have to give every detail, but be

truthful.



 Do emphasize the good record of the Company.

If precautions were taken to avoid the crisis, point them out. Also mention the team

work by your employees, and what the company is doing to minimize the effect on the

community.



 Do correct inaccuracies.

If incorrect information has appeared in the news media, be sure to follow-up and

correct the statement. Misstatements, distortions and false charges, unless corrected,

tend to become part of the story. Unless you correct it, it will be repeated again and

again.



 Do keep a log of all media inquiries.

It will provide a source of media contacts to send follow-up information to after the

crisis. The follow-up contact may result in some much-needed favorable media

coverage.



 Do provide adequate technical information.

You may need to provide illustrations or rely on a credible “third party” expert for such

information. Most importantly, be concise and avoid jargon.



 Do provide continuous updates to the media.

A company‟s image during the crisis can be damaged if only the initial “bad news” is

released. It is important to offer frequent updates containing additional information and

positive statements about the company. Also, remember that most broadcast reporters

are trying to fill a particular time frame; usually 30 seconds or less. Practice editing the

information in your remarks to fit your needs and the reporters‟, rather than making the

reporter edit your remarks to fit the time frame.



 Do be cooperative.

Always make the reporters feel that you are trying to help. The media is your outlet to

the public. Keep any hostility on your part to yourself. However, look out for the

reporter who makes you so comfortable you are soon chatting away like old friends. Do

not forget that you are being interviewed, and will be quoted.





138

SECTION 15 CRISIS MANAGEMENT PROGRAM

DON’T:



 Don’t say ―No Comment.‖

Most experts agree this suggests you have something to hide. Instead, say that

you “don‟t have enough information” and that you will get back the reporter later.



 Don’t speculate.

If you do not know something, admit it. Telling a reporter “I don‟t know” is not

an admission of stupidity -- but if at all possible, follow it up with “but I‟ll find

out and get back to you.” Make sure you call back. In particular, be careful not to

speculate on the cause of the crisis or extent of casualties or damages. Such

comments could be used against the Company in legal matters following the

crisis.



 Don’t blame anyone for anything publicly.

Again, legal difficulties could arise.



 Don’t speak "off the record."

There is no such thing! If you do not want a statement used, don't say it. Assume

everything you say will be published.



 Don’t make ad-lib comments.

Try to anticipate questions and have background and standby statements written.

Ad-lib comments may not be interpreted the way you intended and they may be

reported out of context.



 Don’t say too much.

When you have said enough to answer the question or to explain what needs to be

explained, SHUT UP! Don‟t fall for the reporter‟s tactic of looking at you

expectantly with the microphone in your face. Look expectantly back at the

reporter with your lips firmly closed, and await another question.



 Don’t repeat a reporter’s negative questions or misleading words.

If you repeat them in your response, they, too, could be used out of context and

attributed to you.



 Don’t release information on personnel casualties until families have been

notified.

Unverified names may end up in print and cause unnecessary grief.



 Don’t use comparisons.

Your problem may then be linked with worse disasters.



 Don’t show favoritism.

Information given to one media representative should be given to all.





139

SECTION 15 CRISIS MANAGEMENT PROGRAM





 Don't wear sunglasses when being interviewed.

You will be perceived as being "shifty" and hiding something.



Handling Questions Under Fire While most reporters behave professionally, some may

bring to the interview an intent to have the story come out a certain way. Be aware of the

following common tactics and make sure you are able to make your points understood:



  The Loaded Questions. A questions that begins with a series of false or misleading

statements and then asks for your response. Restate the question, correcting the

misinformation, then answer it. Consider how you might answer the following:

“Considering the rise in violent crimes at your location, have you stepped up

security?”



  Unacceptable Alternatives. The question gives a choice between two extreme or

false situations. Again, restate the questions, explaining the real situation.



  Hypothetical Questions. You are asked to comment on a “what if” situation, one

that is usually a guess on the part of the reporter. Respond only to real situations;

don‟t make guesses, and don‟t answer questions that are beyond your realm of

expertise.



  Commentary. You are asked to comment on a statement made by another source.

Unless you have heard the statement firsthand and are qualified to comment, don‟t.

Suggest that the reporter contact the source.



  Rapid-fire questions. Also called the “machine gun” technique of firing one

question after another, without waiting for a response. Answer only those questions

you want to answer. If you are repeatedly interrupted by a reporter, simply be silent

until he or she stops, then continue by responding to the questions one at a time.









140

SECTION 15 CRISIS MANAGEMENT PROGRAM

B. Preparing The Emergency News Release



1. The contact person should be noted, listing the telephone number of both the

Management Office and Crisis Management Office, if applicable.



2. Be sure to note date and time of initial release and each subsequent update to

maintain accurate chronology of the facts as they become known.



3. Initial release should be a brief statement and should be limited to the following:



     What happened?

     Where did it happen?

     When did it happen?

     Extent of personal injuries - do not name any victims until next of kin

have been notified.

     How many stores were affected? (No need to name them at this point.)

     Facts regarding your actions. (Evacuation, closing, apprehension of

suspects)

     Reassurance regarding responsible actions taken. (We wanted to assure

safety. Outside help has been sought and received.)

     Status of investigation.

     Business resumption.



4. Prior to distribution of news release, have designated person(s) approve release.



     Should probably be reviewed by Crisis Management Team, and at least

one person from Corporate Office.

     In the event no Corporate employees are available to review news release,

attempt to reach local legal counsel for review of content.

     Remember, you want to release only verifiable facts, and do not want to

speculate as to causes, liabilities, cost of damages, or other legal matters.



5. Depending on the circumstances, the initial release may be read aloud and

distributed to all media in the Press Room, if designated, at the site within the first

hour after the incident occurs.



     Arrange for a messenger delivery or phone communication to any other

major local media requiring the release.



6. Continue the news preparation and distribution process throughout the duration of

the crisis.









141

SECTION 15 CRISIS MANAGEMENT PROGRAM

     Update the media with new information such as names of victims, names

of affected stores, any actions taken by police or other emergency

agencies.

7. Send copy of each release and any news clippings or publicity received to the

following by facsimile machine or overnight mail:



     Senior Vice President, Operations

     Director of Operations

     Vice President, Director of Corporate Communications

     Corporate Marketing Director

     Corporate Legal Counsel

     Leasing Manager

     Vice President, Leasing



Sample Press Release To eliminate any speculation about the crisis and prevent any

rumors or misinformation that may be damaging to the company, a press release about the

crisis should be formulated and sent to the media. The following page is a sample press

release that gives the basic information about the crisis situation.









142

SECTION 15 CRISIS MANAGEMENT PROGRAM









FOR IMMEDIATE RELEASE:_______________________ (Date)



FOR MORE INFORMATION:_______________________ (Contact)





STATEMENT FROM __________________________ (Company Name)



_______________ -- An armed robbery occurred at _______ (Time) on

__________________ (Day), __________________ (Date), 199__ (Year).

No individuals were harmed and the suspects have been apprehended by the

state police. The matter is now being handled by the state police.



All other inquiries should be directed to the state police.









143

SECTION 15 CRISIS MANAGEMENT PROGRAM

C. Communication Checklist



When faced with a crisis at your location, one of the first decisions to be made will be:

 what actions to be taken, and

 how will we communicate to our customers, employees, the public, etc.



Some recommended methods are as follows:



1. News Releases



2. Telephone Calls



3. Press Conferences



4. Radio/TV Public Service Announcements



5. Mailgrams



6. Paid Advertising

Newspaper

Radio

Television



7. Tape Recorded Phone Messages



8. Exterior Property Signage



9. Interior Center Signage



10. Printed Bulletins for Customers



11. Video Tape



12. Tenant Memos



13. Intercom Announcements



14. Tenant Meeting









144

*Sample Media Contact List*

And Phone Log



TELEVISION ADDRESS PHONE









RADIO









NEWSPAPER









145

CRISIS COMMUNICATION PHONE LOG



DATE TIME COMPANY NAME/PHONE SPECIFIC QUESTIONS CALL HANDLED BY









146

SECTION 15 CRISIS MANAGEMENT PROGRAM





VI. SPECIFIC EMERGENCY PROCEDURES



A. BOMB THREAT



Bomb threats are normally transmitted by telephone; the person receiving the call should

obtain precise information. A Bomb Threat Report Form is included in this manual for

recording this information.



It would be advisable to consider each threat seriously. However, it is questionable whether

an evacuation should be taken on the strength of a single call, or only after an object has

been found. The decision to evacuate should be made after consultation with the local

Police Department.



If a threat is received and a search takes place, a senior member from each store will be

needed to allow law enforcement and building management into each store to search the

area. This person will need to familiarize everyone with the layout of the premises.



If a suspicious package is found and an evacuation has not already been issued, it will be

issued. The person who finds the package will immediately notify a supervisor, the policy

or a member of mall management and relay the following information:



1. Where the object is;



2. Why it is suspicious;



3. A description of the object; and



4. Any details of who placed it there, if possible.



While awaiting the arrival of law enforcement authorities, if not already on-site, Security or

Management should:



    Make sure no person goes near or attempts to move the object.



    Try to establish ownership of the suspicious object. There have been instances

where legitimate property has been left behind in error by innocent people prior

the bomb threat.



    Establish the most direct route to the object.



     Continue to search, as there may be more than one device. Once law

enforcement arrives at the site, take further orders from them.





147

SECTION 15 CRISIS MANAGEMENT PROGRAM





B. FIRE



Prompt and well directed action can be the deciding factor in escaping a major fire loss.

It is important to have an organized plan in place which will help to give direction to personnel,

establish emergency exits, notify fire and police departments, and be very efficient.



The size, style, and makeup of your location's fire plan will depend on many factors such as

location size, the hazards present (stored gas, chemicals, etc.), the type and condition of available

fire equipment, and the nearness and reliability of the local fire department. Local ordinances or

State or Federal regulations may require your location to establish an emergency evacuation plan.



The emergency evacuation plan should give specific instruction information on "what everyone

should do in the event of a fire." The plan should include routes of egress, designated assembly

areas, and a plan to identify all employees and their whereabouts. In addition to establishing this

plan, employees should also be trained on how to use fire extinguishers.



If it is possible, annual fire drills should be performed to test the efficiency of the plan. This will

help to identify weaknesses in the plan. After the weaknesses are identified, then the plan can be

re-written to strengthen them.



The fire plan should include emergency contact information. Phone numbers for the fire

department, police department, and management should be clearly posted on all phones. If your

location has automatic alarms to notify the authorities of a fire, a phone to the fire department

should also be made additionally to give specific information and to verify alarm notification.



If the fire is minor, grab a fire extinguisher and attempt to put it out. Minor occurrences may be

trash cans or trees and shrubs on fire. Fire extinguishers should be clearly identified with

overhead signs and on location maps posted throughout the location.





False Alarms



If the alarm is a “false alarm," you must inform any emergency personnel who arrive on site that

it was a false alarm. A reason must be given as to why the alarm was activated.









148

SECTION 15 CRISIS MANAGEMENT PROGRAM





C. HOSTAGE SITUATION



A hostage situation is defined as the holding of another person against their will. The situation

may be an unsuccessful robbery, or may involve a domestic dispute. This crisis situation

involves risk of personal injury. The atmosphere which is most conducive to resolution of the

problem without injury is one of calm emotions and authoritative control over the physical

surroundings and persons involved.





Procedure



1. Once a hostage situation has been identified, the most senior person present at the location

should be notified.



2. The most senior person present will notify the local Police Department with details:



a. What is the situation - how did it occur?



b. How many people are involved?



c. What type of weapon is being used?



d. Where is the situation occurring?



3. All pedestrian traffic is to be blocked on both sides and across from the scene. Adjacent

location managers are to report to the Management Office in case the Police require the use

of their facilities. These stores are to be cleared and locked.



4. NO ACTION is to be taken by company personnel, unless physically threatened. This is

the responsibility of the Police Department.



5. All questions and news media are directed to the location Manager.



6. Once the Police have been notified:



a. Stand by until arrival of an officer.



b. Keep people out of the area.



c. Do not disturb or touch any doors or other articles.



d. Assist the Police if they request any assistance.



e. Notify all management staff not present.



f. Keep a log for future reference.



149

SECTION 15 CRISIS MANAGEMENT PROGRAM







NOTE:

The personal safety of the public and all employees must be considered prior to the Police

making an attempt to apprehend the individual. Good communications, complete descriptions

and professional conduct can help the Police, even if the suspect leaves the scene.









150

SECTION 15 CRISIS MANAGEMENT PROGRAM





D. MEDICAL EMERGENCIES



When a medical emergency occurs, the prime responsibility of the location supervisor is to make

the individual as comfortable as possible until the arrival of professional help. Only the most

basic first aid should be administered, and then only in extreme emergencies by someone

certified in first aid.



Special precautions should be taken in the event that blood is present. First aid kits should

include plastic gloves, mouth-to-mouth breather inserts, and hazardous waste bags to dispose of

blood soaked materials. This equipment should be used by trained personnel to prevent the

transmission of blood borne pathogens such as AIDS or Hepatitis.



In the event that an ambulance or immediate medical assistance is required, call Paramedics at

the number shown on the Emergency Contact List in this manual. Tell the dispatcher the nature

and the exact location of the Medical Emergency, and remain on the phone until the dispatcher

terminates the call.



The basic first aid procedures listed on the next page are included strictly to enhance your

personal knowledge. These procedures should not be interpreted as instructions to act in a

specific way. Remember your limitations, keep the injured comfortable, and wait for the arrival

of the trained and licensed professionals.



The “Good Samaritan Act” states, in effect, that any person acting in good faith who render

emergency care or treatment at the scene of an emergency, without objection of the injured

person or legal guardian, should not be held liable for any civil damages as the result of such

care, if the person acts as an ordinary, reasonably prudent person would have acted under the

same circumstances.



NOTE:

An unconscious person is assumed to have given no objections to any emergency care or

treatment given.









151

SECTION 15 CRISIS MANAGEMENT PROGRAM





E. POWER FAILURES



If the location loses electrical power, the following steps should be completed by management

staff or location supervisors.



. Contact your local power company to advise them of the outage. Their phone number is

located on the Emergency Contact List in this manual.



. If the telephones do not work, attempt to make telephone calls on public telephones.



. Advise the appropriate personnel of the outage.



. Emergency lighting should provide adequate lighting, which should reduce panic.

However, flashlights should be made handy.



. When power is restored, notify the local power company.









152

SECTION 15 CRISIS MANAGEMENT PROGRAM



EMPLOYEE DIRECTORY





NAME HOME ADDRESS PHONE

Office Staff









Customer Service:









Maintenance Dept.:









153

SECTION 15 CRISIS MANAGEMENT PROGRAM





VII. CONCLUSION



The very nature of our industry forces us to take responsibility for the safety of thousands of

people and millions of dollars of real estate each year.



In the unlikely event of a crisis situation, this plan can help preparedness and organization.



It is important to recognize that Crisis Management efforts do not stop once the immediate

situation is brought under control. Follow-up communications are also an integral part of the

plan, and can include some of the following:



News stories developed and distributed regarding Company efforts, and positive actions taken.



Letters sent to tenants advising them that all is well, providing details regarding resumption of

business, offer of additional assistance, and a thank you for their cooperation.



Personal letters sent to any individual customer affected.



Specially-prepared direct mail pieces sent to community leaders, organizations, suppliers, etc.,

advertising them of recent and future positive aspects and activities of the location.



Also as important is maintaining accurate and detailed records of all incidents for both liability

and law enforcement purposes. Be sure to follow all procedures outlined by our insurance

carrier.



The closing of a major tenant could be perceived as a crisis in one community, while another

location may be faced with the annual threat of natural disasters. The objectives, however,

remain the same:



1. We want to put the situation into perspective and gain control;



2. We want the crisis resolved quickly and fully;



3. We want to maintain our credibility with the media, customers and merchants; and



4. We want to resume business as quickly as possible with minimal personal injuries and

property damage, and a limited effect on sales of the location.









154

SECTION 16







Written Personal Protective Equipment Program









155

SECTION 16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM









The purpose of this program is to protect all employees from the perils associated

with hazardous working conditions after it has been determined that all possible

engineering controls can not be implemented or are not feasible.









ADMINISTRATION OF

RESPONSIBLITIES



Supervisors have the responsibility for the administration of this program.

Effective administration includes the following:



1. A complete hazard assessment for every operation to determine the type of

PPE that is needed.



2. Employee training in the proper use of PPE



3. PPE maintenance and cleaning procedures



4. Enforcement of The Fidlar Companies policy regarding the use of PPE.









HAZARD ASSESSMENT AND

EQUIPMENT SELECTION



All contractors shall assess their workplace to determine if hazards are, or are

likely to be, present which necessitate personal protective equipment.



If a hazard exists, the contractor shall:



Select and require use of appropriate PPE



Communicate selection decisions to employees



Select PPE that fits and does not create a greater hazard to employees









156

SECTION 16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM







EYE AND FACE PROTECTION



Affected employees shall use appropriate eye and face protection when exposed to:



Flying particles



Molten metal



Liquid chemicals



Acids or caustics



Chemical gases or vapors



Potentially inurious light radiation



Eye protections with side shields are required where the employee is exposed to

flying objects.



Employees wearing prescription lenses shall wear eye protection that incorporates

the prescription in its design, or can be worn properly over lenses.



All eye and face protection shall be distinctly marked to facilitate identification of

the manufacturer and be approved by ANSI with the marking Z87.



Each employee that is exposed to light radiation during the course of his/her

workday shall use eye protection with filter lenses having a shade number

appropriate for the work being performed. This shade level can be found in the

chart for eye protection on the first page of the hazard assessment sheets.



Employees wearing face protection must also wear eye protection underneath.



Splash goggles are required where the employee is exposed to any liquid chemicals,

acids, or caustics.









157

SECTION 16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM









HEAD PROTECTION



All employees shall wear protective helmets where there is a potential for injury to

the head from falling objects.



Protective helmets designed to reduce electric shock shall be worn near exposed

electrical conductors which could contact the head.



If it is determined that head protection is needed for a particular work process or

area, the class of head protection must then be chosen, which would protect against

the particular hazard (Class A, B, or C).









FOOT PROTECTION



Each affected employee shall wear protective footwear where there is a danger of

foot injury due to falling or rolling objects, objects piercing the sole, and where feet

are exposed to electrical hazards.



The different types of foot protection available are:



Impact protection



Penetration protection



Metatarsal protection



Puncture protection



Electrical protection



The type of foot protection chosen shall protect the foot form the type of hazard that

exists at this particular work process.









158

SECTION 16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM







HAND PROTECTION



All contractors working on The Fidlar Companies premises shall select and require

employees to use appropriate hand protection when employees‘ hands are exposed

to hazards such as those from:



Skin absorption of harmful substances



Severe cuts or lacerations



Severe abrasions



Punctures



Chemical or thermal burns



Harmful temperature extremes







Selection of PPE should be based on an evaluation of performance characteristics of

the hand protection relative to:



Tasks to be performed



Conditions present



Duration of use



Hazard and potential hazards identified







TRAINING



All contractors shall provide training to employees who are required to use PPE.

The personal protective equipment training must cover the following.



When PPE is necessary



What PPE is necessary



How to correctly wear PPE



Limitations of the PPE



Proper care, maintenance, useful like and disposal





159

SECTION 16 WRITTEN PERSONAL PROTECTIVE EQUIPMENT PROGRAM









160

SECTION 17









VEHICLE FLEET SAFETY POLICY









161

SECTION 17 VEHICLE FLEET SAFETY POLICY



VEHICLE FLEET SAFETY POLICY



OBJECTIVE





The purpose of this policy is to ensure the safety of those individuals who drive company vehicles.

Vehicle accidents are costly to our company, but more importantly, they may result in injury to you

or others. It is the driver‘s responsibility to operate the vehicle in a safe manner and to drive

defensively to prevent injuries and property damage. As such, the Company endorses all applicable

state motor vehicle regulations relating to driver responsibility. The Company expects each driver to

drive in a safe and courteous manner pursuant to the following safety rules. The attitude you take

when behind the wheel is the single more important factor in driving safely.





______________________________

President









APPLICABILITY/SCOPE





This policy applies to all The Fidlar Companies employees who drive The Fidlar Companies vehicles.









ACCOUNTABILITY





1. _________________ is responsible to ensure that the guidelines set forth in this policy are

followed.





Driver Eligibility





1. Company vehicles are to be driven by authorized employees only, except in emergencies, or in

case of repair testing by a mechanic. Spouses and other family members are not authorized to

drive the Company vehicle.





2. Any employee who has a driver‘s license revoked or suspended shall immediately notify

_______________, and discontinue operation of the company vehicle. Failure to do so may result

in disciplinary action, including dismissal.





3. All accidents, regardless of severity, must be reported to the police and to ________________.

Failing to stop after an accident and/or failure to report an accident may result in disciplinary

action, including dismissal.





4. Drivers must immediately report all summonses received for moving violations during the

operation of a company vehicle to ________________.





5. All CDL drivers must comply with all applicable D.O.T. regulations, including successful

completion on medical, drug, and alcohol evaluations.





162

SECTION 17 VEHICLE FLEET SAFETY POLICY



6. Motor Vehicle Reports will be ordered periodically to assess employees‘ driving records. An

unfavorable record will result in a loss of the privilege of driving a Company vehicle. The

following system will be used to determine eligibility to operate a Company vehicle:





ALL TYPE ‘A’ VIOLATIONS (as defined below) WILL RESULT IN TERMINATION OF

DRIVING PRIVILEGES FOR EMPLOYEES AND WILL DISQUALIFY ANY POTENTIAL

DRIVER EMPLOYEES.





ANY DRIVERS (EMPLOYEES OR APPLICANTS) SHOWING ONE OF THE FOLLOWING

WILL BE RESTRICTED FROM DRIVING COMPANY VEHICLES.





1. One (1) or more type ‗A‘ violations in the last three years.





2. Three (3) or more accidents (regardless of fault) in the last three years





3. Four (4) or more type ‗B‘ violations in the last three years.





4. Any combination of accidents and type ‗B‘ violations, which equal four (4) or more in the last

three years.





Type ‘A’ Violations





1. Driving while intoxicated





2. Driving while under the influence of drugs





3. Negligent homicide arising out of the use of a motor vehicle (gross negligence)





4. Operating during a period of suspension or revocation





5. Using a motor vehicle for the commission of a felony





6. Aggravated assault with a motor vehicle





7. Operating a motor vehicle without the owners authority (grand theft)





8. Permitting an unlicensed person to drive





9. Reckless driving





10. Speed contest (racing)





11. Hit and run (bodily injury or property damage)









163

SECTION 17 VEHICLE FLEET SAFETY POLICY



Type ‘B’ Violations





1. All moving violations not listed as type ‗A‘ violations





Driver Safety Rules





1. The use of a company vehicle while under the influence of intoxicants and other drugs is

forbidden and is sufficient cause for discipline, including dismissal.





2. No driver shall operate a company vehicle when his/her ability to do so safely has been impaired

by illness, fatigue, injury, or prescription medication.





3. All drivers and passengers operating or riding in company vehicles must wear seat belts, even if

air bags are available.





4. No unauthorized personnel (e.g., hitch-hikers) are allowed to ride in company vehicles.





5. Drives are responsible for the security of Company vehicles assigned to them. The vehicle engine

must be shut off, ignition keys removed, and vehicle doors locked whenever the vehicle is left

unattended. If the vehicle is left with a parking attendant, only the ignition key is to be left.





6. Headlights shall be used 1/2-hour after sunset and 1/2-hour before sunrise, or during inclement

weather or at any time when a distance of 500 feet ahead of the vehicle cannot be seen clearly.





7. All other state laws, local laws, or D.O.T. Motor Carrier Safety Regulations must be obeyed.





Defensive Driving Rules





1. Drivers are required to maintain a safe following distance at all times. To estimate your

following distance, pick a stationary object ahead of you. As the vehicle in front of you passes the

object, begin counting 1001, 1002, 1003, etc. until you reach the same object. This counts the

number of second between you and vehicle ahead of you.





2. Drivers of passenger vehicles should keep a two-second interval between their vehicle and the

vehicle immediately ahead. During slippery road conditions, the following distance should be

increased to at least four seconds.





3. Drivers of heavy trucks should keep a minimum of a three-second interval when not carrying

cargo; and at least four seconds when fully loaded. Following distance should also be increased

when adverse conditions exist.





4. Drivers must yield the right of way at all traffic control signals and signs requiring them to do so.

Drivers should also be prepared to yield for safety‘s sake at any time. Pedestrians and bicycles in

the roadway always have the right of way.









164

SECTION 17 VEHICLE FLEET SAFETY POLICY



5. Avoid driving in other driver‘s blind spots; attempt to maintain eye contact with the other driver,

either directly or through mirrors.





6. Drivers must honor posted speed limits. In adverse driving conditions, reduce speed to a safe

operating speed that is consistent with the conditions of the road, weather, lighting, and volume

of traffic. Tires can hydroplane on wet pavement at speeds as low at 40 MPH.





7. Turn signals must be used to show where you are heading; while going into traffic and before

every turn or lane change.





8. When passing or changing lanes, view the entire vehicle in your rear view mirror before pulling

back into that lane.





9. Be alert of other vehicles, pedestrians, and bicyclists when approaching intersections. Never

speed through an intersection on a caution light. Approach a stale green light with your foot

poised over the brake to reduce your reaction time should it be necessary to stop. When the

traffic light turns green, look both ways for oncoming traffic before proceeding.





10. When waiting to make left turns, keep your wheels facing straight ahead. If rear-ended, you will

not be pushed into the lane of oncoming traffic.





11. When stopping behind another vehicle, leave enough space so you can see the rear wheels of the

car in front. This allows room to go around the vehicle if necessary, and may prevent you from

being pushed into the car in front of you if you are rear-ended.





12. Avoiding backing where possible, but when necessary, keep the distance traveled to a minimum

and be particularly careful.





13. Check behind your vehicle. Operators of heavy trucks should walk around their vehicle before

baking and/or have someone guide you.





14. Back to the driver‘s side. Do not back around a corner or into an area of no visibility.





What To Do In Case of An Accident





1. In an attempt to minimize the results of an accident, the driver must prevent further damages or

injuries and obtain all pertinent information and report it accurately.



2. Call for medical aid if necessary.



3. Secure accident scenepull onto shoulder or side of road, redirect traffic, set up road flares/reflectors, etc.



4. Call the police. All accidents, regardless of severity, must be reported to the police. If the driver cannot get to

phone, he should write a note giving location to a reliable appearing motorist and ask him to notify the police.



5. Record names and addresses of driver, witnesses, and occupants of the other vehicles and any medical personnel

who may arrive at the scene.



6. Complete the form locating in the insurance carrier Vehicle Accident Packet. Pertinent information to obtain

includes:

165

SECTION 17 VEHICLE FLEET SAFETY POLICY





a) License number of other drivers



b) Insurance company names and policy numbers of other vehicles



c) Make, year, model of other vehicles



d) Date and time of accident



e) Overall road and weather conditions



7. Draw a diagram of the accident scene and note the street names and locations of traffic signs, signals, etc.



8. Do not discuss the accident with anyone at the scene except the police. Do NOT accept any responsibility for the

accident. DON‟T argue with anyone



9. Provide the other party with your name, address, and phone number, drivers license number, and insurance

information.



10. Immediately report the accident to _____________. Provide a copy of the accident record and/or your written

description of the accident to ______________ ASAP.



11. Cooperate fully with any follow-up from insurance carrier claims personnel.



Vehicle Maintenance

1. Proper vehicle maintenance is a basic element of any fleet safety program, not only to ensure a safe, road worthy

vehicle, but also to avoid costly repair expenses and unexpected breakdowns.



2. Registration and inspection is the responsibility of the assigned driver.



3. Drivers of D.O.T. regulated vehicles are required to inspect their vehicle prior to usage, documenting and

notifying the company mechanic of deficiencies found.



4. In addition to inspections required by law for passenger vehicles, routine inspections of critical items, such as

brakes, lights, tires, wipers, etc., must also be completed by drivers of passenger vehicles.



5. The vehicle should be cleaned (interior and exterior) regularly to help maintain its good appears for you and the

Company. A clean vehicle makes a good impression on customers.



6. The vehicle manufacturer‟s maintenance schedule should be referenced and closely following regarding

recommended maintenance intervals.



Discuss responsibilities for maintenance:

 Who is responsible for scheduling repairs?

 Is prior approval required; if so, from who?

 Who is responsible for authorizing repairs and

expenses quoted by repair facility?

Discuss where to obtain serviceboth preventative maintenance and emergency

repairs

Discuss any specific maintenance requirements (i.e., oil changes every 3,000 miles,

engine tune-up every 20,000 miles, winterizing requirements, windshield wipers

replaced at least annually, etc.)





166

SECTION 17 VEHICLE FLEET SAFETY POLICY



Discuss type, care, and replacement of tires: specify type required, including snow

tires, rotation and replacement schedule; and where to obtain new tires.

Note any specific type/grade of gasoline required.







Vehicle Expenses & Record

Keeping

1. Discuss any reporting or tracking of mileage required.

2. Discuss reporting requirements and/or records the driver must maintain for maintenance and

repairs performed on the vehicle assigned to them.

3. Discuss expense reporting and reimbursement for gasoline and maintenance.

4. Discuss any personal use charges that may apply.









167

SECTION 17 VEHICLE FLEET SAFETY POLICY



Vehicle Fleet Safety Policy Rules





I acknowledge that the information contained in the Company‘s Vehicle Fleet Safety Policy

has been reviewed with me and a copy of the policy and driver rules have been furnished to

me. As a driver of a company vehicle, I understand that it is my responsibility to operate

the vehicle in a safe manner and to drive defensively to prevent injuries and property

damage.









PrintEmployee’s Name









Employee’s Signature Date









Reviewer’s Signature Date

(Sign and retain the original copy in the employee’s file)









168

APPENDIX









PPE HAZARD ASSESSMENT









169

APPENDIX PPE HAZARD ASSESSMENT



Hazard Assessment Guide

Location:__________________________ Date:_____________________________



Supervisor:_________________________ Work Process:_____________________



Hazard Assessment

Source of Hazards to Workers:

Impact ___ Heat ___ Compression ___

Penetration ___ Harmful Dust ___ Chemical ___

Light (optical) radiation ___ Other ___



Eye and Face Protection Selection Chart

Source Assessment of Hazard Protection



IMPACT - Chipping, grinding, masonry Flying fragments, objects, large chips, Spectacles with side protection, goggles, face

work, woodworking, sawing, drilling, particles sand dirt etc. shields. See notes (1), (3), (5), (6), (10). For

chiseling, powered fastening, riveting, and severe exposure, use faceshield.

sanding.



HEAT - Furnace operations, pouring, Hot sparks Faceshields, goggles, spectacles with side

casting, hot dipping, and welding. protection. For severe exposure use faceshield.

See notes (1), (2), (3).



Splash from molten metals Faceshields worn over goggles. See notes (1), (2),

(3).



High temperature exposure Screen faceshields, reflective faceshields. See

notes (1), (2), (3).



CHEMICALS - Acid and chemicals Splash Goggles, eyecup and cover types. For severe

handling, degreasing plating. exposure, use faceshield. See notes (3), (11).



Irritating mist Special-purpose goggles.



DUST - Woodworking, buffing, general Nuisance dust Goggles, eyecup and cover types. See notes (8).

dusty conditions.



LIGHT and/or RADIATION - Optical radiation Welding helmets or welding shields. Typical

Welding: Electric Arc shades: 10-14. See notes (9), (12).



Welding: Gas Optical radiation Welding goggles or welding faceshield. Typical

shades: gas welding 4-8, cutting 3-6, brazing 3-4.

See note (9).



Cutting, Torch brazing, Optical radiation Spectacles or welding faceshield. Typical shades,

Torch soldering 1.5-3. See notes (3), (9).



Glare Poor vision Spectacles with shaded or special purpose lenses,

as suitable. See notes (9), (10).



Notes to Eye and Face Protection Selection Chart:



(1) Care should be taken to recognize the possibility of multiple and simultaneous exposure to a variety of hazards. Adequate protection

against the highest level of each of the hazards should be provided. Protective devices do not provide unlimited protection.

(2) Operations involving heat may also involve light radiation. As required by the standard, protection from both hazards must be provided.

(3) Faceshields should only be worn over primary eye protection (spectacles or goggles).

(4) As required by the standard, filter lenses must meet the requirements for shade designations in 1910.133 (a)(5). Tinted and shaded lenses

are not filter lenses unless they are marked or identified as such.









170

APPENDIX PPE HAZARD ASSESSMENT

Notes to Eye and Face Protection Selection Chart (continued):



(5) As required by the standard, persons who vision requires the use of prescription (Rx) lenses must wear either protective devices fitted with

prescription (Rx) lenses or protective devices designed to be worn over regular prescription (Rx) eyewear.

(6) Wearers of contact lenses must also wear appropriate eye and face protection devices in a hazardous environment. It should be recognized

that dusty and/or chemical environments may represent an additional hazard to contact lens wearers.

(7) Caution should be exercised in the use of metal frame protective devices in electrical hazard areas.

(8) Atmospheric conditions and the restricted ventilation of the protector can cause lenses to fog. Frequent clean sign may be necessary.

(9) Welding helmets or faceshields should be used only over primary eye protection (spectacles or goggles).



Type of eye/face protection needed for this job:______________________________________________









171

APPENDIX PPE HAZARD ASSESSMENT



Hazard Assessment Guide

Selection Guidelines for Head Protection

If any of the following scenarios exist, than some form of head protection is needed.

(mark with an "X" if conditions exist)



Falling object hazards are present.

Working operations are below others who are using tools and materials which could fall.

Working operations are around or under conveyor belts which are carrying parts or materials.

Working operations are below machinery or processes which might cause material or objects to fall.

Are employees working on exposed energized conductors.



If any of the following work is being performed, some form of head protection may be needed.

(mark with an "X" if conditions exist)



Carpentry Sawyer work

Electrician work Welding

Line work Laborer work

Mechanic and Repair work Freight Handling

Plumbing and Pipe Fitting Timber Cutting and Logging

Assembling Stock Handling

Packing Warehouse Laborer work

Wrapping



After determining if head protection is needed, the class of head protection must be selected. The following shows

the three classes of head protection and their ratings. This breakdown of classifications should help determine which

type of head protection is needed.



Classes of Head Protection are A, B, and C



Class A head protection provides protection from impact, penetration, and electrical low voltage conductors rated at

2,200 volts.



Class B head protection provides protection from impact, penetration, and electrical high voltage conductors rated at

20,000 volts.



Class C head protection provides protection from impact and penetration only. These helmets are usually made of

aluminum and should not be used around electrical hazards.





Type of Head protection needed for this job is: A B C None (circle one)









172

APPENDIX PPE HAZARD ASSESSMENT



Hazard Assessment Guide

Selection Guidelines for Foot Protection

Safety shoes can provide impact, penetration, puncture, metatarsal, and electrical protection. Make sure that the

shoes chosen will protect against the hazards which are present for each particular job.



If any of the following conditions exist in a particular situation, shoes or boots with impact protection are needed.

(mark with an "X" if conditions exist)



Carrying or handling materials such as packages, objects, parts, or heavy tools, that may be dropped.

Other activities where objects might fall onto the feet.



If any of the following conditions exist in a particular situation, shoes or boots with compression protection are

needed.

(mark with an "X" if conditions exist)



Activities involving skid trucks (manual material handling carts)

Activities around bulk rolls (such as paper rolls)

Activities around heavy pipes.



If any of the following conditions exist, safety shoes or boots with puncture protection would be required.

(mark with an "X")



Employees are exposed to objects such as nails, screws or tacks.

Employees are exposed to objects such as wire, large staples, scrap metal etc.



If any of the following work is being performed, some form of foot protection may be needed.

(mark with an "X")



Shipping and Receiving Clerk duties Wrapping

Stock Clerk duties Crater work

Carpentry Punch and Stamping Press operations

Electrician's work Sawyer work

Machinist's work Welding

Mechanic and Repairer's work Laborer's work

Plumbing and Pipe Fitting Freight Handling

Structural Metal work Gardening and Ground-Keeping

Assembly work Timber Cutting and Logging

Drywall Installation and Lather's work Stock Handling

Packing Warehouse Laborer's work



Type of foot protection needed for this job: Impact Compression Puncture None [circle choice(s)]





173

APPENDIX PPE HAZARD ASSESSMENT



Hazard Assessment Guide

Selection Guidelines for Hand Protection

Gloves are often relied upon to prevent cuts, abrasion, burns, and skin contact with chemicals that are capable of

causing local or systematic effects following dermal exposure. Therefore, it is important to select the most

appropriate glove for a particular application and to determine how long it can be worn, and whether it can be

reused.



It is also important to know the performance characteristics of gloves relative to the specific hazard anticipated; e.g.,

chemical hazards, cut hazards, flame hazards, etc.



Other factors to be considered for glove selection in general include:



A) As long as the performance characteristics are acceptable, in certain circumstances, it may be more

cost effective to regularly change cheaper gloves than to reuse more expensive gloves.



B) The work activities of the employee should be studied to determine the degree of dexterity required,

the duration, frequency, and degree of exposure of the hazard, and the physical stresses that will be

applied.



With respect to selection of gloves for protection against chemical hazards:



A) The toxic properties of the chemical(s) must be determined; in particular, the ability of the chemical

to cause local effects on the skin and/or to pass through the skin and cause systemic effects.



B) Generally, any "chemical resistant" glove can be used for dry powders.



C) For mixtures and formulated products (unless specific test data are available), a glove should be

selected on the basis of the chemical component with the shortest breakthrough time, since it is

possible for solvents to carry active ingredients through polymeric materials.



D) Employees must be able to remove the gloves in such a manner as to prevent skin contamination.



Type of hand protection needed for this job:_______________________________________________



Guidelines for Cleaning and Maintenance

It is important that all PPE be kept clean and properly maintained. Cleaning is particularly important for eye and

face protection where dirty or fogged lenses could impair vision. The PPE should be inspected, cleaned and

properly maintained at regular intervals so that the PPE provides the requisite protection.



It is also important to ensure that contaminated PPE which cannot be decontaminated is disposed of in a manner that

protects employees from employees from exposure to hazards.









174