CA NO. CDR 48 BRTF/ OF 2011-12 Serial page No. 01
BORDER ROADS ORGANISATION
48 BORDER ROADS TASK FORCE, C/O 99 APO
Name of work :-SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20
MM, STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H
SPECIFICATIONS FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM
78.658 ON ROAD TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48
BRTF IN ARUNACHAL PRADESH UNDER PROJECT UDAYAK
COMPOSITION OF THE TENDER DOCUMENTS
S/No Particulars Page
From To
01. Composition of the tender documents 01
02. Tender forwarding letter 02 10
03. Tender form with schedule ‘A’ based on IAFW – 1815 11 16
(R)
04. General Conditions of Contract for supply of stores and 17 35
materials based on IAFW 1815 (Z) (Revised 1953)
including errata and amendments
05. Special conditions 36 41
06. Particular specifications 42 45
07. Notice inviting Tender (NIT) 46 48
08. Errata /Amendment to the tender documents
09. Relevant correspondence
10. Acceptance letter
Total Pages
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
Tender-8685
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.02
Registered/AD
Headquarters
48 Border Roads Task Force
PIN – 930048
C/O 99 APO
8102/2011-12 /E8 Aug 2011
_______________________
_______________________
_______________________
_______________________
NAME OF WORK : SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20
MM, STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H
SPECIFICATIONS FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM
78.658 ON ROAD TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48
BRTF IN ARUNACHAL PRADESH UNDER PROJECT UDAYAK
Dear Sir (s),
1. A set of tender documents for the above work is forwarded herewith, Please note that the tender
will be received by The Commander 48 BRTF, PIN – 930048, C/O 99 APO up to 1200 Hrs 06
Sept 2011. Tender received after the due date and time will not be considered.
2. Tenderer or their duly authorized representative who have submitted their tenders and who
wish to be present at the time of opening of tenders may visit the office of Commander 48 BRTF, PIN
– 930048, C/O 99 APO at the above mentioned time.
3. Please note that tender documents are to be submitted in two stages containing the following
documents:-
3.1 Stage-I: Qualification details:
3.1.1 Under this stage, clearly labeled “STAGE-I QUALIFICATION DETAILS” on the envelop,
particulars about the following shall be furnished as per the format specified at Appendix „A‟ and
annexure thereto. No indication of the price bid shall be given at this stage. The details as sought as per
the given format be submitted along with EMD.
(a) Particulars and status of the firm.
(b) Annual turn over of last three years.
(c) Manpower and mechanical resources held by the firm.
(d) Work executed over last three years.
(e) Verification statement
(f) EMD in original in case of unenlisted bidders.
(g) Power of attorney to submit tender (where applicable).
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.03
3.1.2 The stage-I tender document shall comprise of the :-(Srl page No. 1 to 11&15 to 48)
(a) Notice Inviting Tender
(b) Tender forwarding letter
(c) Eligibility criteria as per appx „A‟ and annexure I & II
(d) Tender page
(i) General conditions of contract.
(ii) Special conditions of contract.
(iii) Particular specification.
3.1.3 Stage-II: - FINANCIAL BID (Price Bid)
3.1.3.1. This stage clearly labeled „STAGE-II-FINANCIAL BID, on the envelop shall comprise
of the:- (Srl Page No 12 to 14)
(a) Sehedule - „A‟ notes
(b) Schedule – „A‟
(c) Schedule - „B‟
3.1.3.2. The financial proposal should include the costs associated with the work. These shall
normally cover, complete cost associated with arranging supply of materials as required including
labour charges, loading, unloading, transportation and all the taxes as applicable. The financial
proposal should clearly indicate the amount asked for without any assumptions of conditions attached
to such amounts. Conditional offer or the proposal not furnished in the format specified shall be
considered non-responsive and is liable to be rejected.
3.1.3.3. The financial proposal shall take into account all types of the tax liabilities and cost of
insurance.
3.1.3.4. Costs shall be expressed in Indian Rupees only both in figure and words.
3.1.2.5. All payments shall be subject to deduction of Income Tax at source in accordance with
the Income tax act as applicable.
4. Tender documents shall be submitted in two stages as listed above and each stage shall be kept
in a separate sealed envelop marked name of work and Stage-I and marked Stage-II
appropriately. Both the envelopes containing Stage-I (Qualification Details) and Stage-II (Financial
Bid) duly sealed shall be put in one large size envelop (cloth lined outer cover). This outer cover shall
indicate name of work, name of bidder, last date and time of receipt of tender prominently.
5. The tender documents (in full) either duly downloaded from BRO website or issued by BRO
along with various documents required to be submitted should be dropped in Tender Box Kept at HQ
48 BRTF, PIN-930048, C/O 99 APO before the date and time fixed for receipt of tender. The tender
received after due date and time shall not be considered and shall be returned to the tenderer unopened.
HQ 48 BRTF, PIN – 930048, C/O 99 APO, shall not be responsible for any postal or other delay and
shall not take care to ensure the submission of tender at place and time fixed for receipt of tender.
6. The tenderer are requested to submit the complete details about their firm, annual turn over,
resources and experience as per the format given at Appendix „A‟ and annexure thereto, to examine
their resource and financial capability. It shall be ensured that details are provided correctly.
Falsification of details will make the tender liable for rejection at any stage.
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.04
7. STAGE-I of tender shall be opened immediately after the time indicated in Para-1 herein before
in the presence of tenderers or their authorized representative. However price bid of tenderer shall be
put in one envelope and sealed by the opening Officer. Stage-I (Qualification details) will be opened
and evaluated as per eligibility criteria/listed hereunder. Priced bid in respect of unsuccessful tenderer
will be returned unopened. Please note that:-
(a) The tender shall be based on details and data given in tender documents, Particular
specifications, General Conditions of contact, drawing, general information and lump sum contract
form with schedule „A‟ (list of work) to be priced by tenderer.
(b) The Commander, 48 BRTF, PIN – 930048, C/O 99 APO will be Accepting Officer
here-In-after referred to as such for the purpose of this contract.
(c) The tender shall be accompanied with Earnest Money amounting to Rs. 15987 .00
(Rupees fifteen thousand nine hundred eighty seven only) in the form of Deposit at
Call receipt/Term Deposit Receipt/special Term Deposit Receipt issued in favour of Commander, 48
BRTF, PIN – 930048, C/O 99 APO by scheduled bank . Tenders (In respect of unenlisted bidders)
not accompanied with earnest money will not be considered for acceptance. The amount of this receipt
should be basic amount and not their maturity value. Any deposit lying with the department in any
form against any tender and /or contract shall not be considered for adjustment as the earnest money
against this tender. Any tender not accompanied with earnest money in the form as indicated here-in-
before or accompanied with any letter/communication containing any request for adjustment of any
other deposit as earnest money shall be treated as non bonafide tender. If an un-registered/un-enlisted
firm revokes his offer (tender) after opening of bids within the validity period of his offer, the earnest
money deposited by the firms along with his tender will be forfeited. The Commander, 48 BRTF, PIN
– 930048, C/O 99 APO will return the earnest money wherever applicable to all unsuccessful tenderers
by endorsing the authority on the deposit for its refund.
(d) The security deposit amount for this work shall be 25% more than the amount of earnest
money based on the value of contract (i.e. 1.25 times of the earnest money) subject to the provision
that in no case the individual Security deposit shall exceed Rs. 11,25,000.00 (Rupees eleven lacs
twenty five thousand only)
(e) The tenderer shall be deemed to have full knowledge of all relevant drawings
documents, samples, site & etc., whether he had inspected them or not.
(f) Tenderer are requested to quoted rates both in figure and words in column 6 against
each items of schedule „A‟ and extend the amount to column 7 of schedule –„A‟
(g) Any tender which stipulates any alternations to any of the conditions laid down or
which proposes any other conditions of any description whatsoever is liable to be rejected.
(h) Tenderer are requested to submit their tender strictly complying with the various
provision given in the tender documents.
(i) Accepting Officer reserves the right to accept the tender submitted by a Public Sector
Undertaking, giving a price/purchase preference over other tender (s) which may be lower, as are
admissible under the Govt. Policy. No claim for any compensation or otherwise shall be admissible
from those, whose tenders may be rejected on account of the said Policy.
(k) The submission of tender by a person implies that he has read this tender forwarding
letter, the conditions of contract and has made himself aware of the scope and specifications of the
work to be done and of the conditions, and other factors, site conditions, taxes & levies prevailing etc
which may affect the quotation and execution of the work.
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.05
(l) Tenderer must be very careful to deliver a bonafide tender failing which the tender will
be out rightly rejected. Tenderer are, therefore, advised to ensure that their tender must satisfy each and
every condition laid down in the notice.
8. Tenderer must ensure that the tender is unambiguous and is complete in all respect. Your
particular attention is drawn to the following requirements, which must be complied with:-
(a) Tender documents are to be signed, dated and witnessed at the pages provided for the
purpose. Each page and all corrections are to be initiated.
(b) All corrections should be signed or initiated. Use of correcting fluid is not allowed.
(c) Cloth lined envelope shall be used for returning the tender documents.
(d) In case you are submitting a BLANK TENDER word ‘BLANK’ must be prominently
endorsed on the envelope, the forwarding letter and general summary duly signed by the tenderer. The
tender documents complete including drawing (s) is required to be returned to this Office.
(e) If a tender is submitted on behalf of a firm, it may be signed either by all partners or a
person or a person holding a valid power of attorney from all the partners constituting the firm. The
person signing the tender on behalf of another or on behalf of a firm shall attach with tender a proper
power of attorney duly executed in his favour by such other person or by all the partners stating
specifically that he has authority to bind such other person (s) or the firm as the case may be in all
matters pertaining to the contract including the arbitration clause. The power of attorney shall be
executed as indicated below:-
(i) In case of individual, a suitable affidavit should be submitted.
(ii) In case of partnership concern, power of attorney shall be executed by all
partners.
(iii) In case of company, power of attorney shall be executed in accordance with
constitution of company.
9. Attention of tenderer is drawn to the Indian Official Secret Act – 1923 (XIX of 1923} as
amended up to date particularly section 5 thereof.
10. In view of postal and other delays, it is suggested that your tender be posted sufficiently in
advance of the last date fixed for receipt of tenders or sent through a special messenger, if necessary,
tender received late will not be considered. Telegraphic communications received in connection with
this tender will also be not considered.
11. The tender shall remain open for acceptance for a period of sixty days (60 Days) from the
date of opening of the tender (excluding the date of opening)
12. The tender shall be signed and returned along with the tender documents and shall form part of
the tender documents.
13. Tenderer are required to quote for complete scope of work as per Schedule „A‟ particular
specification, special conditions and other provisions of the tender documents, failing which the tender
will be considered as “ non bonafide” and shall be liable for rejection. Tenderer‟s rate shall be
inclusive of all statutory levies, duties, surcharges, taxes, octroi, service tax etc and including
VAT/State sale tax, on works contract tax payable under the respective statutes pursuant to the
constitution 46th Amendment Act 1982. Any other conditions stipulated by the tenderer regarding Sales
Tax on works contract will not be considered and such tender will be liable for rejection.
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.06
14. The tenderer are advised to visit the work site to acquaint themselves of working and site
conditions, before submitting their tender.
15. The applicant tenderer who has downloaded the tender documents from BRO website are
requested to collect the standard drawing of related structures where applicable from the HQ 48 BRTF
, PIN – 930048, C/O 99 APO.
16. On acceptance of tender, the name of authorized representative (s) of the contractors who
would be responsible for taking instructions from Engineer-in-Charge or its authorized representative
shall be intimated by the contractor within 7 days of issue of Acceptance letters.
17. DRAWING: The related drawing of structures (where applicable) are available in the office
HQ 48 BRTF, PIN – 930048, C/O 99 APO.
18 Evaluation of Bid
18.1. A two stage procedure will be adopted in evaluation of the bids with qualification details
(STAGE-I) being completed prior to opening of financial bid (Stage-II).
(a) The qualification details (STAGE-I) will be evaluated by Board of Officers to be
appointed by the accepting officer. The following criteria will be applied for evaluation of the
details.
(i) Whether EMD as required has been submitted or otherwise. The tender will be
considered non bonafied where EMD, if applicable, has not been enclosed in the form
sought for.
(ii) Enlistment class of the tenderer.
(iii) If tenderer belong to appropriate enlisted class, i.e. have upper tender limit at par
with the value of work, the tenderer will be treated qualified for participation in the bid.
(iv) In case a tenderer is not enlisted with BRO or have enlistment in a class lower
than the one desired as per value of work, in that case only those tenderer who meet the
following criteria will be treated qualified. The accepting officer however, reserves the
right to review the criteria depending upon the extent of competition and other aspect
including security considerations.
(aa) Maximum value of work executed in a year, over last three years less the
value of balance works in hand exceeds the value of NIT.
(b) After the evaluation of STAGE-I (qualification details) is completed, the STAGE-II
(Financial bid) will be opened at 1600 Hrs on 06 Sept 2011 in the presence of the
representatives of the qualified bidders who choose to attend. The prices as quoted by each
bidder will be read aloud and recorded while opening the bid. All the bidders who have not
qualified for the participation in the bid, their STAGE-II (price bid) will be returned unopened
by registered post.
(c) The lowest financial bid as whole or in a stage (if so defined) and if found complete in
all respect will generally be invited for execution of contract agreement. However, accepting
officer is not bound to accept the lowest or any bid received or to give any reason for doing so.
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.07
19. After opening of the bid, information related to the examination, clarification, evaluation and
comparison of bids and recommendation concerning the award of the contract shall not be disclosed to
the bidders or any other person not connected with the process until the award of the contract is
finalized. Any effort by a bidder or his representative to influence the department in the process of
examination, clarification and evaluation of bids and in decision concerning award of contract may
result in the rejection of the bid
20. This letter shall be signed and returned alongwith the tender documents and shall from part
of the tender documents.
Yours faithfully,
(EE (Civil)
SW
Signature of contractor for Accepting Officer
Dated:…………………..
Enclosures: Tender documents including drawing
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.08
Appendix – „A‟
PARTICULARS OF APPLICANTS AND RESOURCES HELD
S/No Items Details
1 Name of firm or individual
2 Legal status of the firm Individual company
(incorporated/Un-incorporated)/
partnership firm/public limited
3 Address
4 Contract telephone, Mobile Fax No.
5 PAN No.
6 Details of banker & Bank A/C
7 Availability of credit facility duly certified by the bankers
(Not more than three months old)
8 Annual Turnover for last three years (Please enclose copy
of balance sheet)
(a) 2008-09 Rs.___________
(b) 2009-10 Rs.__________
(c) 2010-11 Rs.___________
9. Registration details :
(a) Registration Class & No.
(b) Authority with whom registered and with their address
10 Details of personnel resources employed :-
(a) Graduate Engineer and above
(b) Diploma Holder Engineers
(c) Others
11 Details of Veh/Eqpt/Plants owned
(a) Load carriers/Tippers
(b) Stone crusher
(c) Laders cum excavators
(d) HMP (Capacity___________)
(e) Paver finisher (Sensor/Mech)
(f) Road Roller Static
(g) Tandom Vibratory road Roller
(h) Other equipment held, if any
12 Sales tax Registration No. under Arunachal Pradesh Goods
Tax Act 2005 (Copy be enclosed).
(Signature of Contractor)
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.09
Annexure –I of appendix –‘A’
WORKS COMPLETED AND IN HAND DURING LAST THREE YEARS INCLUDING THIS
YEAR RELATED TO ROAD WORKS/MATERIALS SUPPLIERS/FABRICATION
ACTIVITY
S/ Name of CA Nature CA Date of Stipulat Actual/li Value of work Value Rema
N Client/dep No. of work amo comme ed kely executed during of rks
o tt in brief unt ncemen period date of the year (Rs in balance
concerned (Rs. t of completi lacs) work
in complet on 2008 2009- 2010- (Rs in
lacs) ion -09 10 11 lacs)
Signature of contractor
Note:-
1. In case the work executed or in hand related to any other deptt or TF other than 48 TF, please
enclose a copy of completion certificate (in case of completed work) and copy of acceptance
letter/work order in case of on going work.
2. The details of contracts may be given in Category wise manner viz H/C contract, supply of
materials, Fabrication works, Bridge construction, Building Construction etc.
CA NO Cdr 48 TF/ OF 2011-12 Serial page No 10
Annexure –II of appendix –‘A’
VERIFICATION STATEMENT
By virtue of my signature below, I confirm that to the best of my knowledge and belief
the information contained in the specified formats (Appendix „A‟, Annexure-I & Annexure-II) and
enclosure there to be truthful and exact.
Dated: (Signature of contractor)
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.11
(Based on IAFW – 1815)
(To be used in conjunction with General condition of contract for supply of stores and
materials IAFW-1815 (R) and IAFW – 1815 (Revised 1963) form of tender)
BORDER ROADS ORGANISATION
48 BORDER ROADS TASK FORCE, C/O 99 APO
Headquarters
48 Border Roads Task Force
C/O 99 APO
Name of work :-SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20 MM,
STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H SPECIFICATIONS
FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM 78.658 ON ROAD
TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48 BRTF IN ARUNACHAL
PRADESH UNDER PROJECT UDAYAK
1. M/s / Shri ………………………………………………………………………………………………………
…………………………………………………………………………………… is/are hereby authorized to tender
for above works. The tender is to be delivered at the office of the Commander 48
BRTF (GREF), C/O 99 APO up to 1200 hrs on 06 Sept 2011 addressed to the
Commander 48 BRTF (GREF), C/O 99 APO and marked on the out side of tender
for SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20 MM, STONE CHIPS OF
SIZE 11.20 MM AND SAND AS PER MORST&H SPECIFICATIONS FOR RESURFACING
WORK IN BETWEEN KM 63.550 TO KM 78.658 ON ROAD TOHANGAM-HAYULIANG OF
116 RCC SECTOR UNDER 48 BRTF IN ARUNACHAL PRADESH UNDER PROJECT
UDAYAK
2. All documents must be returned whether or not a tender has been submitted.
3. Drawings and specifications if not included with tender documents may be seen on application
at the Office of the Commander 48 Border Roads Task Force, C/O 99 APO.
4. Any correspondence concerning to this tender should be addressed to as indicated at the top
of this sheet quoting the reference as given at page No. 02.
“THE PRESIDENT OF INDIA DOES NOT BIND HIMSELF TO ACCEPT THE LOWEST OR ANY
TENDER AND RESERVES THE RIGHT TO ACCEPT A TENDER IN WHOLE OR PART/PARTS (IF
SO DEFINED) AS HE MAY DECIDE AT HIS SOLE DISCRETION”
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.13
SCHEDULE `A’
Name of Work : SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20 MM,
STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H SPECIFICATIONS
FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM 78.658 ON ROAD
TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48 BRTF IN ARUNACHAL
PRADESH UNDER PROJECT UDAYAK
SL Description of work/ Item Unit Quantity Unit rate in Total amount Period of
No (Net after words and completion
deduction figures
of voids)
1 2 3 4 5 6 7
1. Supply and stacking of stone Cum 329.00 To be
chips of size 13.20 mm, for completed
resurfacing works as per within
MORT&H specifications 90 (ninety)
days in single
2. Supply and stacking of stone Cum 164.00 phase from
chips of size 11.20 mm, for the date of
resurfacing works as per commen-
MORT&H specifications cement
mentioned in
3. Supply and stacking of Sand for Cum 108.00 the work order
resurfacing works as per
MORT&H specifications
Total Amount Rs.
(Rupees ………………………………………………………………...……………….……………………… only)
Note :- 1. Tenderers are required to quote the rates of all items separately.
2. For detailed specifications of each item, refer particular specifications referred therein.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO CDR 48 TF/ OF 2011-12 Serial page No.12
SCHEDULE `A’
(Schedule of requirement)
Notes:-
1. The quantities in column 4 of this schedule „A‟ at page No 13 are approximate and are inserted
as a guide for departmental purpose only. They do not constitute any guarantee for the ultimate
quantities that shall be ordered under the contract. They shall however, not be varied beyond the limit
laid down in Condition 5 of General Conditions of Contract, IAFW – 1815 (Z).
2. The tender shall be accepted as a whole or part wise (if so defined) at the discretion of the
Accepting Officer and contractor shall not have any claim on this account.
3. Unless otherwise specified all materials shall be delivered as ordered through work order and
location mentioned therein and as directed by Engineer-In-Charge. The items are to be delivered
BETWEEN KM 63.550 TO KM 78.658 ON ROAD TOHANGAM-HAYULIANG OF 116 RCC
SECTOR UNDER 48 BRTF IN ARUNACHAL PRADESH UNDER PROJECT UDAYAK
4. The entire supplies of all the items as per the schedule „A‟ shall be completed within 90
(Ninety) days from the date of commencement mentioned in the work order in single phase. The
work order will be placed within fifteen days from the date of acceptance of tender
5. No item of stores will be issued by the department. The contractor has to make his own
arrangements for procurement of all items which are required to be incorporated in the supply and
stacking of item/material as per schedule `A‟.
6. Contractor shall submit time and progress chart to OC contract on acceptance of tender. Time
and progress chart shall be prepared in consultation with OC contract to ensure smooth supply of
materials at uniform rate. Supply of material shall be given as per the time and progress chart as
approved by OC Contract.
7. The contractor shall quote his rates and amount for all items in column No. 05 & 06
respectively in schedule „A‟ at page No. 13 of tender documents.
8. Tendered rates shall be deemed to include the provisions of all materials, processes,
operations and requirements detailed in the particular specifications, irrespective of whether those
appear as specific items, or are mentioned in the description of schedule „A‟ items or not and the
contractor will not be paid extra for the same, it is an express condition of this contract that the rates
quoted by the contractor in the tender for various items of works shall be deemed to include al taxes,
octroi/toll tax, excise, sales tax, value added tax, royalties, education cess, etc and for the full, entire
and final completion of the work in accordance with the provisions given elsewhere in the contract.
9. Income Tax at source at the rate notified by the Government of India from time to time along
with surcharge as applicable shall be deducted from the gross amount of payment of RAR(s)/Final
Bill. Similarly, Sales tax at source, if applicable at the rate notified by the Government of
Nagaland/Arunachal Pradesh/Assam from time to time along with surcharge as applicable shall be
deducted from the gross amount of payment of RAR(s)/Final Bill. The contractor may ascertain full
details in this respect from the concern Department(s). Necessary No demand
certificate/Challan/Permit/Affidavit duly verified by the concerned department be obtained for releasing
the RAR (s)/Final bill payments. The contractor may refer Arunachal Pradesh Goods Tax Act 2005 as
amended from time to time.
10 If the bidder is authorized dealer/distributor of product of original manufacturer, a certificate to
this effect shall be enclosed alongwith product catalogue and company price list. Discount, if any
offered thereon shall be specified clearly. Proprietary certificate pamphlets/leaflets/sketches/samples
of the stores for which rates are quoted shall be attached with the tender which will not be returnable.
EE (Civil)
(Signature of Contractor with seal) SW
Date:______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.14
SCHEDULE `B’
ISSUE OF STORES TO THE CONTRACTOR
(See condition 10 of DGBR General Condition of Contracts)
Name of Work : SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20 MM,
STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H SPECIFICATIONS
FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM 78.658 ON ROAD
TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48 BRTF IN ARUNACHAL
PRADESH UNDER PROJECT UDAYAK
S/No Particulars Rates at which stores will be issued Place of issue by Name Remarks
to the contractor
Unit Rate
1 2 3 4 5 6
------Nil -----
Notes :-
1 This schedule consists of Nil items only.
2 Recoveries will be made for the gross quantity of stores issued.
3 It shall be the responsibility of the contractor to submit his demand for stores in writing at least
seven days in advance of his requirements.
4 If the contractor requires any of the items of stores listed above issued to him for making good
any loss or damage arising from any cause what so ever other than accepted risk and the
Govt issues the same to him. The rate of issue for such items of stores shall be MES stock
book rate or market rate mentioned in this schedule whichever is higher.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.15
TENDER
To,
THE PRESIDENT OF INDIA
Through the Commander, 48 BRTF (GREF)
C/O 99 APO (Referred to also as an Accepting Officer else where in the tender documents)
1. Having examined and perused the following documents:-
(i) Specifications signed by SW of HQ 48 BRTF, C/O 99 APO
(ii) Schedule „A‟ attached hereto.
(iii) General conditions of Contract based on IAFW – 1815 (Z) alongwith errata and
amendments.
(iv) Special Conditions.
(v) Particular Specifications.
2. Should this tender be accepted, I/We agree:-
(a) That a sum of Rs. 15987 .00 (Rupees fifteen thousand nine hundred
eighty seven only) forwarded as Earnest Money shall either be retained as part of the
security/additional security deposit or be refunded by the Govt. on receipt of full amount of
security/additional security deposit within the time specified in condition 15 of General
Conditions of Contract IAFW-1815 (Z).
(b) To Supply to the extent to which my/our tender may herein before be accepted upto
the terms and conditions contained or referred to in the said documents and at the price or
prices quoted by me/us in schedule `A‟ hereto, such of the stores and materials listed as may
be required and demanded on me/us during the period of 90 (ninety) days commencing from
the date of commencement mentioned in the work order and in respect where my/our tender
may herein be accepted.
(c) I/We further agree that any condition of sole or contract or general reservations, which
may be printed or written on any correspondence, delivery notes, invoices etc, submitted by
me/us in connection with this contract shall not be applicable hereto and to refer all disputes,
as required by condition 37 of General Conditions of Contract IAFW-1815 (Z) to the sole
arbitration of an Engineer Officer to be appointed by Director General Border Roads, New
Delhi or on his absence the Officer officiating as Director General Border Roads, New Delhi,
whose decision shall be final, conclusive and binding.
(d) Any supplies being made under the provisions of this contract will be available for
inspection at the premises situated at manufacturing site/delivery site or as directed by
Engineer-In-Charge /OC Contract.
Signature of Contractor
_______________________________________________________________ in the capacity of
_________________________________________________________________________ duly
authorised to sign the tender for and on behalf of M/s / Shri
__________________________________Postal Address of the firm
____________________________________
_________________________________________________________________________________
_______________________
Dated: on the _________________ day of ___________________________________ 2011
Signature and address of witness:
__________________________________________________________ Address
______________________________________________________________________________
Dated: on the _________________ day of ___________________________________ 2011
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.16
ACCEPTANCE
................................................... alterations have been made in this documents and as evidence that
these alterations were made before the execution of this Contract Agreement. They have been
initialed by the contractor and …………………………………………………..…………………. of HQ 48
BRTF, C/O 99 APO. The said officer is hereby authorized to sign and initial on my behalf the
documents forming part of this Contract Agreement.
The above tender is hereby accepted by me for and on behalf of the President of India
(at the item rates contained in Schedule „A‟ herein before) for a total of
Rs...................................................... (Rupees ……………………………………………
…………………………………………………………………………………………………… in favour of M/s
/ Shri ………………..……………………………………………………………..
…………………………………...……………………….………....……………………………………………
………….on the ………………... …………………………day of ………………………………………. Two
thousand ten
Signature
Accepting Officer
Commander 48 BRTF (GREF)
For and on behalf of the President of India
Signed this on...........…….........2011
___________________________
(Signature of Contractor with seal)
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.17 to 35
ABRIDGED AGREEMENT TO
GENERAL CONDITIONS OF CONTRACT, IAFW-1815 (Z)
FOR SUPPLIES OF STORES AND MATERIALS
(Revised 1953)
1. A copy of General Conditions of Contract, IAFW – 1815 (Z), Revised 1953 with errata 1 to 28
and amendments 1 to 34 has been supplied to me / us and or is in my possession. I/We have read
and understood the provisions contained in the aforesaid GENERAL CONDITIONS OF CONTRACT
before submission of this tender and I/We agree that I/We shall abide by the terms and conditions
thereof, as modified, if any else where in these tender documents.
2. It is hereby further agreed and declared by me/us, that the General Conditions of Contracts
including condition 37 thereof pertaining to the settlement of disputes by arbitration containing 19
pages (serial Page No. 17 to 35 including errata 1 to 28 and amendments 1 to 34 form part of these
tender documents.
3. Wherever the phrases Commander Works Engineer (CWE) and Garrison Engineer (GE) have
been used in the General Conditions of Contract, IAFW-1815 (Z), the same are considered as
Commander Task Force and OC Contract respectively as applicable in the Border Roads
Organisation.
EE (Civil)
SW
for Accepting Officer (Signature of Contractor with seal
Dated : ___________ 2011
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.36
SPECIAL CONDITIONS
GENERAL
1. The following special conditions shall be read in conjunction with the General Conditions of
Contract based on IAFW-1815 (Z) including up to date amendments and errata thereto. Any provision
in these special conditions if at variance with the General Conditions of Contract mentioned above
provisions of this Special Conditions will take precedence over the General Conditions of Contract,
IAFW – 1815 (Z).
SCOPE OF WORK
2.1 The scope of work under this contract is only for “supply and stacking of the items of materials
shown in the schedule „A‟ at the locations given in schedule „A‟ and as per Particular Specifications
including conveyance, loading and unloading and stacking charges etc complete in all respects as
directed by Engineer -in-Charge.
2.2 The contractor‟s rate shall be deemed to have inclusive of all taxes, octroi/toll tax, central
excise duty, sales tax, value added tax (VAT), royalties, education cess, Freight charges, etc as per
existing Central Govt / State Govt, order to be paid by the contractor for the full, entire and final
completion of the supplies in accordance with the provisions given elsewhere in the contract. No
extra claim will be admissible on account of fluctuation of market rates directly and/or indirectly and/or
implied on any account. No claim on account of misunderstanding, whatsoever, shall be entertained
on any account in this respect.
VISIT TO SITE
3.1 The contractor is advised to visit the site of work by making prior appointment with
Commander 48 BRTF/Officer Commanding 116 RCC (GREF), C/O 99 APO so as to acquaint
himself with regard to the nature and working conditions of the site, nature and means of local
communications, conditions of access of site and all other cognate matters concerning the execution
and entire completion of the work. The contractor shall be deemed to have fully inspected and made
himself familiar with various factors which may effect his quotation whether he actually inspects the
site or not. No extra charges consequent on any misunderstanding or other otherwise shall be
allowed.
3.2 The contractor shall be deemed to have fully become conversant with the local conditions
prevailing in the Assam/Arunachal Pradesh/Nagaland States where the contract is operative e.g.
restriction of plying of the vehicles imposed by the Security Forces and/or local administration and/or
law enforcing agencies and also the liabilities for the security checks etc. The department will not be
responsible for the eventualities due to security risks/security requirements as may be required and/or
imposed by the security forces and/or by the local administrative and/or law enforcing agencies. No
claim whatsoever on this account shall be admissible.
WORKING HOURS
4. Contractor‟s materials, transport etc, shall normally be permitted to enter/leave at the work site
between 8 AM to 5 PM only. Dumping outside the timings mentioned above can be permitted by the
OC Contract, if he so desires in the interest of the work.
WORK ON HOLIDAYS
5. The contractor shall not carry out any work on gazetted holidays, weekly holidays and other
non working days except when he is specially authorised in writing to do so by the OC Contract on his
request in writing. The OC Contract may at his sole discretion, declare any day as holiday with out
assigning any reason for such declaration. Copy of request letter from contractor and permission so
accorded by the OC Contract for the work on holidays will be forwarded by the OC Contract to
Accepting Officer for record.
UNLOADING AT SITE
6. Unloading of materials shall be done by the contractor at the places shown/marked by the
Engineer-in-Charge. If the contractor‟s labour unloads materials at places other than shown/ordered,
the same will have to be removed and taken to the places at contractor‟s own cost, if not lifted and
delivered at the requisite place as directed by Engineer-in-Charge within the reasonable time, the
same can be got done by the department and cost/charges on this account shall be recovered from
his RAR(s)/Final Bill. The amount of recovery levied by OC Contract on his account will be final and
binding.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.37
SECURITY AND PASSES
7.1 The contractor shall employ only Indian Nationals after verifying their antecedents and loyalty.
The contractor shall, on demand by the Engineer-in-Charge, submit list of his agents, employees and
work people concerned and shall satisfy the Engineer-in-Charge as to the bonafide of such people.
The contractor and his workmen shall observe all the rules promulgated by the authorities controlling
the area in which supplies under the contract are to be delivered, e.g. Prohibition of smoking, lighting,
fire precautions, search of person on entry and exit, keeping to specified routes, restricted hours of
work etc. Thorough search of all persons and transports may be conducted by the departmental
authorities, Military authorities or by any other authorities as approved/authorised by the OC Contract
at the site of delivery of materials at any time and any number of the times for security reasons.
Permits are to be obtained from the civil authorities, by the contractor for himself, his staff and labour.
Nothing shall be paid extra on this account.
7.2 The work is to be executed in Assam/Arunachal Pradesh/Nagaland States area, contractor
shall obtain all passes/permits as per the rules at his own expense and risk and nothing extra on this
account shall be paid. Necessary assistance shall be sought by the contractor from the department
for obtaining passes to the firm or his representatives and workmen to enter in the Assam/Arunachal
Pradesh/Nagaland States.
REIMBURSEMENT / REFUND ON VARIATION IN PRICES
8. All the supplies under this contract shall be executed at fixed rate and fixed time and no claim
under Condition 32 of General Conditions of the Contract, IAFW-1815(Z) regarding
reimbursement/refund due to variations in the prices of the materials, fuel and wages of labour is
admissible/applicable and the said condition 32 is deemed to have been deleted. Accordingly no
reimbursement whatsoever will be made to the contractor for increase in prices of materials, fuel and
wages of labour which the contractor may have to incur during the execution of the supplies / work on
any account and as announced by the Central Govt or State Govt or other statutory bodies. The
contractor shall quote their rates accordingly. Also no additional payment will be made for any
multiple shift work or other alternative methods contemplated by contractor.
PHASE WISE SUPPLY
9. The contractor shall commence the supplies immediately as per the phasing given in schedule
„A‟ of the tender or in absence of this, supplies shall be made in a phased manner as fixed and
directed by the Engineer-in-Charge. Any change in quantities of materials to be supplied will be
decided by Accepting Officer in conformity to condition 5 of General Conditions of Contract, IAFW –
1815 (Z) based on the recommendations of OC Contract on merits of the case.
SOURCE OF MATERIALS AND ITS INSPECTION
10. No stone / sand quarry shall be made available by the department for this work. The
arrangements for the source of materials as well as compliance to the different environmental
requirements as stipulated, from time to time by the Ministry of Environmental and Forest,
Government of India and the local bodies, as applicable shall be sole responsibility of the contractor.
The materials to be supplied under this contract shall be strictly in accordance with the requirements /
specifications mentioned in the particular specifications for materials brought to the work site if found
acceptable, as per lab tests conducted in the laboratory of the department, will be approved for
payment after compaction in layers as per full satisfaction of Engineer-in-Charge.
LAND FOR OFFICE
11. The contractor shall have to make his own arrangements for lands as may be required by
him/firm for housing of staff and labour and for erection of store sheds, offices, godowns etc. The
contractor must ensure that the staff, labour, plant, equipment, stores etc employed or collected in
connections with the work are so located that there is no hindrances to the free flow of the traffic on
the road. Suitable warning boards, lights and other measures are to be provided by the contractor at
his own cost for the safety of the traffic as directed by the Engineer-in-Charge.
PERMIT FROM LOCAL AUTHORITIES FOR PLYING VEHICLES
12. The contractor shall make his own arrangements for obtaining necessary permit from local
authorities for plying his vehicles for the work in accordance with the rules and regulations of the land.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.38
REJECTION
13. Materials after being brought to site and dumped and having been rejected in laboratory tests
will have to be removed immediately by the contractor but within not more than seven days of
rejection. If the contractor fails in doing so, the Engineer-in-Charge will have the right to get these
rejected materials removed and thrown out side the road land under departmental arrangements and
no compensation on account of damages/loss will be payable to the contractor. Besides, cost of such
removals as worked out by the OC Contract in consultation with Engineer-in-Charge will be recovered
from RAR(s)/Final Bill. The decision of the OC Contract for the amount to be deducted will be final
and binding on the contractor.
EMPLOYMENT OF LOCAL LABOUR
14. Attention of the contractor is invites to the Condition 18 of the General Conditions of Contract,
IAFW-1815(Z) and the contractor shall as far as possible employ local labour under this contract. All
facilities as per provisions in Labour Acts in force will be provided to the labour by the contractor. The
contractor shall pay wages not less than the fair wages fixed from time to time by the
Assam/Arunachal Pradesh/Nagaland States or minimum wages fixed under the Minimum Wages Act
by the Central Govt., whichever is higher. The department will have the right to call for any
documents related with employment of labour as a principle employer.
INSPECTION [REFER CLAUSE 20 OF IAFW-1815(Z)]
15. Inspection of work at different stages will be carried out by Engineer-in-Charge, OC Contract
or any officer of the department concerned with the work. The contractor shall provide all facilities for
such inspection and examination of any part of the work and no special claim on this account shall be
admissible and/or accepted by the department.
ROYALTIES
16. The contractor shall make his own arrangements for procurement/supply of materials mention
in Schedule „A‟ and elsewhere. Royalties are payable by the contractor to the concerned department
of Assam/Arunachal Pradesh/Nagaland State Government. The contractor shall attach with his RAR
(s)/ final bill, the royalty clearance certificates for the quantity which has been supplied under the
contract issued by the concerned Mining/Forest department of State Govt or the Primary Licence
Holder as per below, failing which full amount of royalty charges for the quantities supplied under the
contract shall be recovered from contractor‟s RAR (s)/Final Bill and remitted to concerned department
of Assam/Arunachal Pradesh/Nagaland State Government.
CERTIFICATE
It is certified that I/We, M/s ……………………………………… (Primary Licence Holder) having
a licence No. ……… issued by Forest/Mining Department, Government of ……………………… have
supplied the following materials to M/s ……………………………. (Name & address of contractor)
against CA No. COMDR 48 BRTF/………… of 2011-2012 during the period from ……………….. to
………………..
S/No Materials Quantity supplied
(a)
(b)
It is further certified that Royalty etc for above quantity of materials at the applicable rates have
been paid by us to the concerned department of the Government of ……………………. A copy of No
demand certificate/challan/permit/affidavit duly verified by the concerned department etc is attached
herewith.
Signature
(M/s …………………………..)
(Primary Licence Holder)
Above certificate as proof is required to be attached with the RAR (s)/final bill for releasing
payment to contractor. The RAR (s)/final bill will not be entertained in absence of above proof of
royalty payment.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.39
PAYMENT OF POSTAL CHARGES FOR CHEQUES SENT BY POST [CLAUSE-33 IAFW-1815(Z)]
17. In case where the payment through cheque is being made by post to the contractor, the
postage charges will be deducted from the net amount due to the contractor.
MINIMUM FAIR WAGES PAYABLE TO LABOUR
18. The contractor shall pay wages to labour not less than the fair wages fixed from time to time
by the Assam/Arunachal Pradesh/Nagaland State Govt. or minimum wages fixed under the Minimum
Wages Act by the Central Govt. whichever is higher. He shall have no claim, whatsoever, if on
account of any local regulations and/or otherwise, he is required to pay wages in excess of the wages
so fixed. The contractor shall observe the laws, Rules, Regulations of Govt of Assam/Arunachal
Pradesh/Nagaland applicable in the area regarding the employment of labour, payment of wages and
other cognate matters relating to the local conditions. In case local labourers are not available the
contractor will have to obtain written permit from appropriate authority of concerned State Govt. to
import labour from outside the state if necessary, at his cost
TESTING OF MATERIALS AND PRODUCTION OF TEST CERTIFICATES
19. Testing of material shall be carried out by the contractor at his own expenses from recognized
laboratory in the near vicinity of area as decided by Engineer-in-Charge/OC Contract. The random
samples shall be collected by Engineer-In-Charge in presence of contractor or his accredited
representative, properly packed and sealed and forwarded to laboratory for carrying out necessary
tests. The test certificate shall be produced before the payment of RAR(s)/Final bill. All charges on
account of tests carried out shall be borne by the contractor
ACCEPTANCE OF SUPPLIES
20. The Accepting Officer shall have the over riding powers in all the decisions of officers detailed
in this contract for various purpose from time to time and his decision shall be final and binding under
this contract.
DEDUCTION OF TAXES AT SOURCE
21. Income Tax at source at the rate notified by the Government of India from time to time along
with surcharge as applicable shall be deducted from the gross amount of payment of RAR(s)/Final
Bill. Similarly, Sales tax at source, if applicable at the rate notified by the Government of
Assam/Arunachal Pradesh/Nagaland from time to time along with surcharge as applicable shall be
deducted from the gross amount of payment of RAR(s)/Final Bill. The contractor may ascertain full
details in this respect from the concern Department(s).
COLLECTION OF MATERIALS
22. The materials shall be stacked properly on even/level ground and clear of the road way/work
site at various places site of work and in a manner and dimensions as directed by the Engineer-in-
Charge. Contractor shall ensure that his trucks/Lorries do not dump materials on road/work site.
Materials shall not be stacked in location liable to inundation or floods. The dimensions of the stacks
and its location shall be as approved by the Engineer-in-Charge. Where the materials is improperly
stacked, the Engineer-in-Charge shall have the right to order complete re-stacking of the materials to
specifications as required by him at the cost of the contractor.
RATES QUOTED
23. Tendered rates shall be deemed to include the provisions of all materials processes,
operations and requirements detailed in the particular specifications, irrespective of whether those
appear as specific items, or are mentioned in the description of schedule „A‟ items or not and the
contractor will not be paid extra for the same, it is an express condition of this contract that the rates
quoted by the contractor in the tender for various items of work shall be deemed to include all taxes,
Octroi/toll tax, Inter-State barrier charges, Sales tax, value added tax, Royalties, Transport/Vehicle
with fuel for conveyance including all leads and lifts, Loading/Unloading into/from vehicles, Tools and
plants for procurement/quarrying, stacking of materials at work site of delivery, other
charges/arrangement like measurement tools, materials testing charges in laboratory, etc and for the
full, entire and final completion of the work in accordance with the provisions given elsewhere in the
contract.
EE (Civil)
(Signature of Contractor with seal) SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.40
MEASUREMENT
24.1 The measurements shall be recorded by volume in cubic meter (cum). The contractor at his
own expense shall provide all labourers and measuring equipments for taking measurement.
24.2 The coarse and fine aggregates supplied at site of work shall be paid for in cubic meter. The
actual volume of the aggregates to be paid for shall be computed after deducting the specified
percentage as given at condition 8.1 of Particular Specifications from the volume computed by
stacked measurement.
24.3 All measurement for materials should be properly recorded in the measurement book (IAFW-
2261) as and when materials brought, stacked and measured at work site. No payment on account
shall be made to the contractor for materials that are not stacked and not measured at site as
specified and not recorded in the measurement book. Immediately after measurement, the stacks
shall be marked by white wash or other means as directed by the Engineer-in-Charge
24.4 All measurement shall be taken after proper stacking jointly by the contractor or his accredited
representative and Engineer-in-Charge at work site. The measurement shall be recorded in the
measurement books IAFW-2261 and signed with date by both the parties immediately after
completion of each set of measurements. The contractor‟s signature in the measurement books shall
be taken as a token of his acceptance of the measurement. If the contractor‟s representative fails to
attend the measurement with out prior intimation, the Engineer-In-Charge has power to proceed by
him self to take measurement and in that case these measurements shall be accepted by the
contractor as final and no dispute on this account will be admissible.
ATTENDANCE OF DEPARTMENTAL WORKMEN AND OTHER AGENCIES
25. The contractor shall permit free access and generally afford all facilities and usual
conveniences to other agencies and/or departmental workmen to carryout works, if any, under
separate arrangements. The contractor shall not be allowed any extra payment on this account.
ACCEPTANCE OF MATERIALS
26.1 The Engineer-in-Charge shall exercise control over the quality of the materials so as to
ascertain their conformity with the specifications mentioned in the particular specifications at the cost
of the contractor. Frequency of the testing of the aggregates shall be as per below:-
(a) Gradation : One test per 200 cum
(b) Other physical and chemical properties : One test per 200 cum
26.2 Materials not confirming to the specification requirements shall not be brought to the work site.
26.3 In case the materials brought by the contractor found inferior and does not confirm to the
particular specifications, the materials will be rejected. The contractor at his cost shall remove the
rejected materials from the work site immediately. No payment/compensation shall be made on this
account.
DISCREPANCIES/DOUBTS
27. In case of any disputes or discrepancies or any doubt or obscurity as to the interpretation of
any of the tender documents i.e. General Conditions of Contract, Special Conditions, Particular
Specifications etc, the matter shall be referred to the Accepting Officer, whose decision in this regard
shall be final and binding.
EE (Civil)
(Signature of Contractor with seal) SW
for Accepting Officer
Dated : ______________ 2011
CA NO Cdr 48 TF/ OF 2011-12 Serial page No.41
RE-IMBURSEMENT/REFUND ON VARIATION IN “TAXES DIRECTLY RELATED TO CONTRACT
VALUE”
28. The rate quoted by the contractor shall be deemed to be inclusive of all taxes (including sales
Tax/VAT on materials. Sales tax/VAT oln Works contracts, Turnover Tax, Service Tax, Labour
Welfare Cess/Tax etc), duties, Royalties, Octroi & other levies payable under the respective statues.
No re-imbursement/refund for variation in rates of taxes, duties, royalties, Octroi & other levies, and/or
imposition/abolition of any new/existing taxes, duties, Royalties, Octroi & other levies shall be made
except as provided in sub para here-in-below.
28.1 The taxes which are levied by Govt. at certain percentage rates of contract Sum/Amount shall
be termed as “taxes directly related to contract value” such as Sales Tax/VAT on works contracts.
Turnover Tax, Labour Welfare cess/Tax and like but excluding income tax. The tendered rates shall
be deemed to be inclusive of all “taxes directly related to contract value” with existing percentage
rates as prevailing on last due date for receipt of tenders. Any increase in percentage rates of “taxes
directly related to contract value” with reference to prevailing rates on last due date for receipt of
tenders shall be reimbursed to the contractor and any decrease in percentage rates of “taxes directly
related to contract value” with reference to prevailing rates on last due date for receipt of tenders shall
be refunded Contractor to the Govt/deducted by the Govt. from any payments due to the contractor.
Similarly imposition of any new taxes directly related to contract value after the last due date for
receipt of tenders shall be reimbursed to the contractor and abolition of any taxes directly related to
contract value prevailing on last due date for receipt of tenders shall be refunded by the contractor to
the Govt/deducted by the Govt. from the payments due to the contractor.
28.2 The contractor shall within a reasonable time of his becoming aware of variation in percentage
rates and/or imposition of any taxes directly related to contract value given written notice thereof to
the OC Contract stating that the same is given pursuant to this Special Condition, together with all
information relating there to which he may be in a position to supply. The contractors shall submit the
other documentary proof/information as the OC Contract may require.
28.3 The contractor shall for the purpose of this condition keep such books of account and other
documents as are necessary and shall allow inspection of the same by a duly authorized
representative of Govt. and shall further, at the request of the OC Contract furnish, verified in such a
manner as the OC Contract may require. Any documents so kept and such other information as the
OC Contract may require.
28.4 Reimbursement for increase in percentage rates/imposition of taxes directly related to contract
value shall be made only if the contractor necessarily & properly pays additional taxes directly related
to contract value to the Govt without getting the same adjusted, against any other tax liability or
without getting the same refunded from the concerned Govt authority and submit documentary
prooffor the same as the OC Contract may require.
(Signature of Contractor with seal) EE (Civil)
SW
Dated : ______________ 2011 for Accepting Officer
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No.42:
PARTICULAR SPECIFICATIONS
Name of work : SUPPLY AND STACKING OF STONE CHIPS OF SIZE 13.20 MM,
STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H
SPECIFICATIONS FOR RESURFACING WORK IN BETWEEN KM
63.550 TO KM 78.658 ON ROAD TOHANGAM-HAYULIANG OF 116 RCC
SECTOR UNDER 48 BRTF IN ARUNACHAL PRADESH UNDER
PROJECT UDAYAK
1. GENERAL
1.1 The materials to be supplied under this contract shall be in accordance with schedule “A” and
the Particular Specifications referred to herein and Ministry of Road Transport & Highways
Specifications for Road and Bridge works (Fourth Revision, Reprint of January, 2002).
2. Specifications
2.1 The contractor shall ensure that the materials supplied are as per the stipulations given at Sch
„A‟ and meets the specifications listed hereunder:-
3. Delivery Schedule
3.1 All the materials as listed in Schedule „A‟ shall be delivered within the period as specified
therein.
3.2 The responsibility for any loss/damage during transit, loading and unloading of materials shall
rest with the contractor.
4. STONE CRUSHED CHIPS OF SIZE 13.20 MM & 11.20 MM
4.1 GENERAL REQUIREMENTS
4.1.1 The aggregates shall consist of crushed stone, crushed gravel or other stones. They shall be
clean, strong, durable of fairly cubical shape and free from disintegrated pieces, organic or other
deleterious materials and adherent coatings.
4.2 PHYSICAL REQUIREMENTS
4.2.1 The aggregate shall satisfy the following physical requirements:-
S/No Property Test Test Method Specification
(a) Cleanliness Grain Size analysis IS : 2386 (Part-I) Maximum 5 %
passing 0.075 mm
sieve
(b) Particle Shape Flakiness and Elongation index IS : 2386 (Part-I) Maximum 30 %
(combined) $
Los Angeles Abrasion Value @ IS-2386 (Part–IV) Maximum 40 %
(c) Strength Aggregate impact Value @ IS-2386 (Part–IV) Maximum 30 %
Sodium Sulphate S 2386 (Part-V) Maximum 12 %
(d) Magnesium Sulphate IS 2386 (Part-V) Maximum 18 %
Durability
(e) Water absorption Water absorption IS 2386 (Part-III) Maximum 1 %
(f) Stripping Coating and stripping of Bitumen IS:6241 Minimum retained
Aggregate Mixtures coating 95 %
(g) Water sensitivity Retained Tensile Strength # Minimum 80 %
(h) Polished Stone Value BS–812(Part-1144) Should not be less
than 55
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No.43
Notes:-
# - The water sensitivity test is only to be carried out if the minimum retained coating in the
stripping test is less than 95%.
$ - The elongation test to be done only on non-flaky aggregates in the sample)
@ - Aggregates may satisfy requirements of either of these two tests
4.3 GRADING REQUIREMENT
4.3.1 The grading of the aggregates shall be as per below:-
(a) Nominal Stone Chips size 13.20 mm size -Passing through 22.40 mm sieve and
retained on 11.20 mm sieve
(b) Nominal Stone Chips size 11.20 mm size -Passing through 13.20 mm sieve and
retained on 5.60 mm sieve
5. RIVER/COURSE SAND
5.1 GENERAL SPECIFICATIONS
5.1.1 River/Coarse sand shall be clean, hard, durable, uncoated, coarse dry particles and be free
from dust, soft or flaky particles or organic matter or other deleterious substances.
5.2 GRADING REQUIREMENT
5.2.1 The grading of the sand shall conform to medium coarse sand (Fineness modulus of more
than 2.5) passing 2.36 mm sieve and retained on 180 micron sieve.
5.3 PHYSICAL REQUIREMENTS
5.3.1 The bulk density of sand shall conform to minimum 1120 kg per cum in accordance with IRC:
14-1977.
5.3.2 The stone crushed chips and sand not confirming to the above specifications shall be rejected
by the Engineer-in-charge. Such rejected materials shall be removed from the site by the contractor at
his own expenditure failing which the Engineer-in-charge shall do the same at the risk & Cost of the
contractor.
5.3.3 The cost of all tests stated above shall be borne by the contractor and his rates quoted in the
Schedule „A‟ shall be deemed to include these testing charges and nothing extra shall be admissible
on this account. Testing shall be done from the Government laboratories or from QCC of HQ CE (P)
Udayak.
6. PERIODICITY OF TESTS
6.1 All test, shall be carried out for every 200 cum quantity of each item of Schedule “A”. However
Engineer-in-Charge/OC Contract reserve the right to carry out more test at any intervals at their sole
discretion. The contractor shall not have any claim on account of additional tets, if any ordered by
Engineer-in-Charge/OC Contract.
7. MEASUREMENTS
7.1 All measurement will be done at work site where materials have been ordered to be delivered
by the Engineer-in-Charge. The measurement shall be taken jointly by the Engineer-in Charge and
the contractor or any person authorized by the contractor. All measurements shall be properly
recorded in the measurement book IAFW-2261, as per IS-1200 (Part-VII) of 2469, and signed by both
the parties immediately after completion of each set of measurement. The Contractors signature in
the measurement book shall be taken as a token of his acceptance of the measurements. If the
contractor or his representative fails to attend at the appointed time of recording measurement, then,
the Engineer-in-Charge will have the power to proceed himself to take measurement ex-parts and in
that case these measurements shall have to be accepted by the contractor and no dispute/claims on
this account shall be admissible.
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No.44:
7.2 All the materials shall be procured from approved sources and shall conform to the physical
requirements, specified in the respective Specifications Clause for the individual items given
elsewhere in this Specification.
7.3 Only the aggregate satisfying the Specification requirement shall be conveyed to the roadside
and stacked. Each size of aggregate shall be stacked separately. Likewise, materials obtained from
different quarry sources shall be stacked separately and in such a manner that there is no
contamination of one source with another.
7.4 The aggregates shall be stacked entirely clear of the roadway on even clear hard ground, or
on a platform prepared in advance for the purpose by the Contractor at his own cost and in a manner
that allows correct and ready measurement. If the stockpile is placed on ground where the scraping
action of the loader can contaminate the materials with underlying soil, then the stockpile shall be
rejected by the Engineer. Materials shall not be stacked in locations liable to inundation or flooding.
7.5 The dimensions of the stockpiles and their location shall be approved by the Engineer. Where
the material is improperly stacked, the engineer shall direct complete re-stacking of the materials in an
approved manner at the Contractor‟s cost.
8. PERCENTAGE REDUCTION IN VOLUME TO ALLOW FOR VOID SAND BULKING:-
8.1 The actual volume of aggregate/materials to be paid for to the contractor under this contract
shall be computed after deducting the specified percentages as listed hereunder from the volumes
computed by stack measurements to allow for voids and bulking.
S/No Nominal size of Aggregate/nature of work for which material is Percentage reduction to
meant for be effected in volume
computed by stack
measurement to arrive
at the volume to be paid
for
1 GSBC (Grade-I as per table 400-1) 12.50
2 (a) WBM Grade-I (90 mm to 45 mm) 12.50
(b) WBM Grade-II (63 mm to 45 mm) 10.00
(c) WBM Grade-III (53 mm to 22.40 mm) 10.00
3 (a) BUSG (Coarse aggregate) 10.00
(b) BUSG (Key aggregate) 5.00
4 BM, DBM, SDBC premix carpet, surface dressing 5.00
5 Coarse aggregate
(a) 53 mm and above 12.50
(b) Less than 53 but more than 26.5 mm 10.00
(c) Less than 26.5 5.00
6 Sand 5.00
9. MEASUREMENT FOR PAYMENT
9.1 Coarse and fine aggregate supplied to the site shall be paid for in cubic meter. The actual
volume of the aggregates to be paid for shall be computed after deducting the specified percentages
as per the clause 8 above of particular specification of the contract (serial page No.39). From the
volume computed by stack measurements, to allow for voids and bulking.
9.2 Unless otherwise directed by the Engineer, measurement shall not be taken until sufficient
materials for use on the road have been collected and stacked immediately after measurement, the
stacks shall be marked by white wash or other means as directed by the Engineer.
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No.45:
10. RATES
10.1 The contract unit rates for different sizes of coarse aggregate, fine aggregate and other
materials shall be payment in full for collecting, conveying and stacking or storing at the site including
full compensation for :
i) All royalties, fees, rents where necessary;
ii) All leads and lifts and
iii) All labour, tools, equipment and incidentals to complete the work to the Specifications.
All necessary testing of material, both initial, to approve and source, and regular control testing
thereafter.
EE (Civil)
SW
(Signature of the Contractor with seal) for Accepting Officer
Dated:
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No. 46
BORDER ROADS ORGANIZATION
HQ 48 BORDER ROADS TASK FORCE, C/O 99 APO
NOTICE INVITING TENDER
NIT No: 8102/2011-2012/ 01 /E8
1. A sealed tender is invited for “SUPPLY AND STACKING OF STONE CHIPS OF
SIZE 13.20 MM, STONE CHIPS OF SIZE 11.20 MM AND SAND AS PER MORST&H
SPECIFICATIONS FOR RESURFACING WORK IN BETWEEN KM 63.550 TO KM 78.658
ON ROAD TOHANGAM-HAYULIANG OF 116 RCC SECTOR UNDER 48 BRTF IN
ARUNACHAL PRADESH UNDER PROJECT UDAYAK
2. The work is estimated to cost Rs. 7.99 lacs approximately. This estimate,
however, is not a guarantee and is merely given as rough guide and if it costs more or
less to any extent, the tenderer will have no claim on that account.
3 The tender shall be based on IAFW - 1815(R) used in conjunction with General
Conditions of Contract, IAFW 1815 (Z) and Special Conditions, where the tenderer are
required to quote their rates for the items of supplies listed in the Schedule ‘A’ both in
figures and words.
4. The contract is to run for a period of 90 days with reference to the total cost of the
work from the date of issue of work order.
5. Not more than one tender shall be submitted by one contractor or one firm of
contractors. Under no circumstance will a father and son(s) or other close relations, who
have business dealing with one another be allowed to tender for the same contract as
separate competitors. A breach of this condition will render the tenders of both parties
liable to be rejected.
6. The Commander 48 BRTF (GREF), C/O 99 APO will be the Accepting Officer,
hereinafter referred to as such for the purpose of this contract.
7. Application for tender documents may be submitted to The Commander 48 BRTF
(GREF), C/O 99 APO so as to reach this office preferably on or before 10 Aug 2011 by
1200 hrs. The tender document may however be downloaded directly from the web site
as mentioned hereunder.
8. The applicants must attach with their application, cost of the tender documents in
the form of Bank Draft for Rs. 500.00 (Rupees five hundred only) issued by the
State Bank of India drawn in favour of the Commander 48 Border Roads Task
Force payable at Tezu, Code No - 1520 (Arunachal Pradesh State). Please note that
the application received without Bank Draft towards cost of the tender documents will
not be entertained.
9. In addition to the above, the tender document will also be available in
downloadable form in website www.bro.nic.in or www.bro.gov.in. An applicant may
download it directly from the website and participate in the process. However, in such
case cost of document shall be payable in the above form at the time of submission of
the document. Intimation to this effect may however be given to this office so that
subsequent changes, if any could be intimated.
10. Applicants not enlisted with BRO or enlisted with a class having tendering limit
lower than that of the value of work listed here above, shall attach details about the
registration/enlistment letter/certificate with BRO / MES / State PWDs / CPWD / Railway
or other Govt organization, particulars of the works executed during last three years and
works in hand and details about resource and financial capability to undertake the work,
as per the format enclosed with the tender. Tender not accompanying with these details
may be rejected without assigning any reasons thereto.
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No.47
11. The cost of tender documents in the form of Bank Demand Draft shall be non-
refundable, if the application for issue of the tender documents is accepted and tender
documents are issued to the applicants. However, the bank draft shall be returned to the
applicants by the Accepting Officer after endorsing ‘Release order’ in case the tender
document is not issued. The contractor/applicants shall bear the cost of bank charges for
drawing and encashing the Bank Draft and they shall not have any claims whatsoever on
this account on the Government.
12. Tender forms and conditions of contract and other necessary documents will be
issued from 11 Aug 2011. Tender could also be downloaded directly from the website
www.bro.nic.in or www.bro.gov .in.
13. The tender shall be accompanied by earnest money deposit of Rs. 15987 .00
(Rupees fifteen thousand nine hundred eighty seven only) for complete work in
the form of Call Deposit Receipt (CDR) issued in favour of Commander 48 border Roads
Task Force, C/O 99 APO by any scheduled Bank, payable at State Bank of India,
Tezu, Code No - 1520 (Arunachal Pradesh State).
14. In case the tenderer is not enlisted/registered with any formation of BRO and his
tender is not accompanied with the requisite earnest money deposit, such tender shall
be considered as non-bonafide tender and shall be rejected.
15. Earnest money deposit of all unsuccessful tenderer will be returned immediately
by endorsing an authority on the CDR for its refund.
16. The security deposit amount for this work shall be 25% more than the amount of
earnest money deposit calculated as per scale laid down based on the contract amount.
The amount of security deposit shall, however, not exceed Rs.11, 25,000.00.
17. The earnest money deposit of the successful tenderer will be returned on receipt
of the full security deposit or will be retained it as a part of security deposit.
18. Tenderers are advised to visit the site by making prior appointment with
Commander 48 BRTF, C/O 99 APO/Officer commanding 116 RCC,
C/O 99 APO well in advance before quoting the rates in the tender form. The tenderer
shall be deemed to have full knowledge of all relevant documents, sites, etc. whether he
has inspected in person or not. However the cost of visiting the sites shall be at the
expense of tenderer.
19. Tender duly sealed will be received by Commander 48 BRTF (GREF), C/O 99 APO
up to 1200 Hrs on 06 Sept 2011. Tender will be opened immediately after the time
indicated herein before.
20. Tender will be opened in two stages i.e. Stage-I (Qualification bid) and Stage-II
(price bid). Under Stage-I, (Qualification bid), the documents as sought about the
qualification will be opened on the date specified above. The Stage-II (Price bid)
containing price bid and complete tender document will however be opened separately
on evaluation of Stage-I. The Stage-II will be opened only in respect of those bidders
who qualify the stipulated criteria about their resourcefulness. Stage-II (Price bid) of
non-qualified tenderer will be returned back unopened.
21. The tender shall remain open for acceptance for a period of 60 days from the
stipulated date of its receipt.
22. Any tenderer who proposes any alternation to any of the conditions laid down or
which proposes any other conditions described whatsoever is liable to be rejected.
CA NO Cdr 48 TF/ OF 2011-12 Serial Page No. 48
23. The submission of tender by a tenderer implies that he has read this notice and
conditions of contract and has made himself aware of the scope and specifications of the
work to be done and of the conditions and other cognate factors having bearing on the
execution of the work.
24. The Accepting Officer reserves his right to accept a tender submitted by a public
undertaking giving a price preference over other tender(s) which may be lower, as are
admissible under the Govt. policy. No claim for any compensation or otherwise shall be
admissible for such tenderers whose tenders may be rejected on account of the said
policy.
25. A bonafide tenderer must satisfy each and every condition laid down in this notice.
Tenderer must be very careful to deliver a bonafide tender or alternatively to return the
blank tender complete with all documents forming part of the tender duly signed
26. The earnest money as submitted with the tender document will be forfeited:-
(a) If the tenderer withdraws the tender after tender opening during the validity
period.
(b) If the successful bidder fails within the specified time limit to sign the
agreement or furnish the required security deposit.
27. The Accepting Officer does not bind himself to accept the lowest or any tender or
to give any reasons for not doing so.
28. Information relating to examination, evaluation and comparison of tender and
recommendation for the award of contract shall not be disclosed to the bidders or any
other person not officially concerned with such process until the award to the successful
bidder has been announced. Any efforts by a tenderer to influence the processing of
tender or award decision may result in rejection of his tender. This notice of tender shall
form part of the Contract Agreement.
29. Further details can be seen at the Indian Trade Journal and the BRO website
http://www.bro.nic.in and http://www.bro gov.in. The tenderer may also contact
SW of HQ 48 Border Roads Task Force at 03804-208332 during office hours.
Sd/xxx
(Signature of Contractor) (AK Jain)
EE (Civil)
SW
Dated: Jul 2011 for Accepting Officer
Headquarters
48 Border Roads Task Force
PIN – 930048
C/O 99 APO
NIT No: 8102/2011-12/01/E8
Dated : 18 Jul 2011