Spring 2011 Budget Summary
Organization Requested Budget Requested Trips Allocated Budget Allocated Trips Total Requested + Trips
Accounting Club $630.00 $0.00 $390.00 0.00 630.00
Alpha Nu Literary Society $180.00 $0.00 $140.00 0.00 180.00
Art Club $190.00 $778.00 $190.00 778.00 968.00
Biology Club $205.00 $100.00 $205.00 100.00 305.00
BSEO $2,860.00 $0.00 $2,810.00 0.00 2,860.00
Chemistry Club $750.00 $0.00 $655.00 0.00 750.00
Children of Promise $875.00 $0.00 $875.00 0.00 875.00
Coe Alliance $3,950.00 $1,447.08 $2,750.00 1,447.08 5,397.08
Coe Crafters $80.00 $38.80 $80.00 38.80 118.80
Coe Friends $1,137.00 $0.00 $0.00 0.00 1,137.00
Coe Review $2,467.50 $0.00 $2,317.50 0.00 2,467.50
Colere $5,350.00 $0.00 $5,350.00 0.00 5,350.00
Cooks Of Coe $750.00 $0.00 $750.00 0.00 750.00
Cosmos $8,272.00 $0.00 $8,092.00 0.00 8,272.00
FCA $485.00 $0.00 $485.00 0.00 485.00
Coe College French Club $585.00 $0.00 $515.00 0.00 585.00
Geek Fest $850.00 $0.00 $370.00 0.00 850.00
Habitat For Humanity $200.00 $0.00 $200.00 0.00 200.00
History Club $465.00 $0.00 $415.00 0.00 465.00
International Club $6,750.00 $0.00 $6,700.00 0.00 6,750.00
Math Club $1,845.00 $1,347.00 $1,715.00 1,347.00 3,192.00
MultiCultural Fusion $3,150.00 $0.00 $3,050.00 0.00 3,150.00
Off Stage Players $1,320.00 $0.00 $1,270.00 0.00 1,320.00
Physics Club $1,575.00 $8,139.40 $1,425.00 8,139.40 9,714.40
Political Science Club $230.00 $0.00 $230.00 0.00 230.00
Pre-Medical Club $982.00 $0.00 $942.00 0.00 982.00
Psychology Club $240.00 $840.00 $240.00 840.00 1,080.00
Rugcutters $0.00 $507.00 $0.00 507.00 507.00
SAA $2,515.00 $0.00 $1,915.00 0.00 2,515.00
SAC - Summary only $34,595.00 $0.00 $34,595.00 0.00 34,595.00
Senate $8,015.00 $0.00 $8,015.00 0.00 8,015.00
Spectacle Improv $175.00 $0.00 $175.00 0.00 175.00
Student Nurses Association $200.00 $0.00 $200.00 0.00 200.00
The Pearl $3,490.00 $0.00 $3,240.00 0.00 3,490.00
Triathlon $2,800.00 $5,193.34 $2,000.00 5,193.34 7,993.34
Up 'Til Dawn $590.00 $0.00 $490.00 0.00 590.00
V-Day $1,465.00 $0.00 $1,315.00 0.00 1,465.00
Walahroo Drumline $3,169.80 $0.00 $3,169.80 0.00 3,169.80
World Wide Water Club $406.65 $0.00 $356.65 0.00 406.65
The Crimson (Yearbook) $15,000.00 $0.00 $0.00 0.00 15,000.00
Flunk Day Committee $16,440.00 $0.00 $16,440.00 0.00 16,440.00
E Club $1,215.00 $0.00 $1,175.00 0.00 1,215.00
Total $136,449.95 $18,390.62 $115,247.95 $18,390.62 154,840.57
Total Allocated Budget cut
$390.00 $240.00
$140.00 $40.00
$968.00 $0.00
$305.00 $0.00
$2,810.00 $50.00
$655.00 $95.00
$875.00 $0.00
$4,197.08 $1,200.00
$118.80 $0.00
$0.00 $1,137.00
$2,317.50 $150.00
$5,350.00 $0.00
$750.00 $0.00
$8,092.00 $180.00
$485.00 $0.00
$515.00 $70.00
$370.00 $480.00
$200.00 $0.00
$415.00 $50.00
$6,700.00 $50.00
$3,062.00 $130.00
$3,050.00 $100.00
$1,270.00 $50.00
$9,564.40 $150.00
$230.00 $0.00
$942.00 $40.00
$1,080.00 $0.00
$507.00 $0.00
$1,915.00 $600.00
$34,595.00 $0.00
$8,015.00 $0.00
$175.00 $0.00
$200.00 $0.00
$3,240.00 $250.00
$7,193.34 $800.00
$490.00 $100.00
$1,315.00 $150.00
$3,169.80 $0.00
$356.65 $50.00
$0.00 $15,000.00
$16,440.00 $0.00
$1,175.00 $40.00
$133,638.57 $21,202.00
Budget and Finance Day
(Allocating for Spring 2011)
Groups Done
Group I (8AM)
Pre-Med Club Y
Psychology Club y
Math Club y
Coe Alliance y
Children Of Promise y
Coe Friends N
History Club y
Group II (9AM)
Triathlon Team y
Student Nursing Association y
Spectacle Improv y
Art Club y
Poli Sci Club y
Rugcutters y
Habitat for Humanity y
Chemistry Club y
Group III (10AM)
Multicultural Fusion y
BSEO y
FCA y
Environmental Club y
Coe Crafters y
Geek Fest y
World Wide Water Club y
Up 'Til Dawn y
Group IV (11AM)
French Club y
Accounting Club y
Bio Club y
Alpha Nu y
V-Day y
OSP y
Cooks of Coe y
Break 12pm - 1:15pm
Large Budget Groups (1:15pm)
SAC y
FDC y
Senate y
SAA y
International Club y
Colere y
The Pearl y
Coe Review y
Walahroo Drumline y
Physics Club y
Yearbook tabled
Cosmos y
All Trips (2:30pm)
Habitat for Humanity y
Psychology Club y
Art Club y
Coe Alliance y
Coe Crafters y
Rugcutters y
Triathlon y
Math Club y
Physics Club y
Bio Club y
Spring 2011 President(s):
Accounting Club Treasurer:
Proposed Spring 2010 Supplementary Line Actual Proposed
Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011
Line Item Description Allocation Received Received Amounts Expenditures Allocation
Meetings $80.00 NA NA NA NA $80.00
Supplementary allocation for speakers $300.00 NA NA NA NA $300.00
funds for org. fair $250.00 NA NA NA NA $250.00
office supplies $10.00 NA NA NA NA
Totals $640.00 $0.00 $0.00 $0.00 $0.00 $630.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011
Spring 2010 Allocation Received for Reallocation Trip Trip
Trip Line Item Description Trip Allocation Received Trips Amounts Expenditures Allocation
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item Description Budget Justification
Meetings Club meetingg
Supplementary allocation for speakers speaker presentation open to all Coe students
funds for org. fair funds for the organization fair
office supplies we already have supplies from the current semester , so this does not apply
Shogun Padhan
Aminata Soumah
This Column
for Senate Use
Only
$80.00
$300.00
$10.00
$390.00
This Column
for Senate Use
Only
$0.00
Spring 2011 President(s): Sally Stark
Alpha Nu Literary Society Treasurer: Emily Cameron
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Coetry $125.00 $75.00 $0.00 $80.00 $40.00
Game Night $0.00 $0.00 $0.00 $50.00 $50.00
Movie Night $0.00 $0.00 $0.00 $50.00 $50.00
Totals $125.00 $75.00 $0.00 $0.00 $0.00 $180.00 $140.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
The money requested will cover the printing costs of the Coetry Quarto, a venue in which students can publish a
poem related to Coe. The Quarto consists of eight poems on a quarter-folded 11x14" page. The Quarto will available
Coetry for students to pick up in academic buildings and upper Gage.
This night has an emphasis on 'literature-related' games. The money requested is designated to purchase snacks for
Game Night this event, and this event is also open to all of campus.
Alpha Nu hosts a movie night each spring celebrating a renowned author or piece of literature through a film
Movie Night adaptation. Alpha Nu is requesting $50.00 for refreshments (popcorn, chips, pizza, Pepsi/Coke products).
Spring 2011 President(s): Mitch Iburg
Art Club Treasurer: Lucy Shirley
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Monthly Movie Night $50.00 $50.00 $36.37 $70.00 $70.00
Art Eggstravaganza $75.00 $75.00 $63.59 $0.00 $0.00
No copy of the budget
from Spring 2010 $160.00 $160.00 $0.00 $0.00
Two campus-wide arts
and craft events $120.00 $120.00
Totals $285.00 $285.00 $0.00 $0.00 $99.96 $190.00 $190.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Trip to Figge Museum $211.00 $211.00
Trip to Minneapolis $567.00 $567.00
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $778.00 $778.00
Budget Justification
Line Item
Description Budget Justification
We've looked into viewing rights for movies and as long as it is educational, one does not need to buy rights to screen
Monthly Movie Night a movie on campus. We decided we would make sure each of these is an educational event by hosting a discussion
This fall we hosted an event outside the Caf that provided pumpkins to decorate, food to snack on, and other
Two campus wide arts Halloween-related crafts to do. We would like to continue this in the spring since it was a well attended event. We are
and craft events
Trip to the Figge asking for $60 to sponsorfor trip to crafts, andMuseum in Davenport, IA for any students who wish to go (maximum 15).
We would like per event a food, the Figge supplies.
Museum Based on transportation to sponsor amiles at $42 per car with 4 student cars driving, $15 parking for all 4 cars,attend.
Art Club would also like costs of 84 trip to the Walker Art Center in Minneapolis, MN for up to 15 students to and
This will be open to the entire campus and will not be an over night event. Based on transportation costs of 275 miles
at $137 a car with 4 student cars driving, plus $10 admission to the museum, and parking costs of about $1.50 an
hour for 8 hours/car at 4 cars (totaling $48 at the parking lot across the street) the costs would be roughly $748 total.
We would also like to provide lunch for students attending at a local restaurant in Minneapolis that offers food and an
Trip to the Walker Art experience we couldn't get in Iowa, estimating $10 a person for 15 people, we add $150 to our trip totaling $898 at
Center $59.87 a person for 15 people.
Spring 2011 President(s): Kaylyn Evans
Biology Club Treasurer: Jeff Powell
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
End of Year Senior Picnic $0.00 - $50.00 $50.11 $50.00 $50.00
Office Supplies $0.00 - $15.00 $15.00
Scholarship Weekend $0.00 - $100.00 $100.00
Spring Finals Refreshments $0.00 - $40.00 $40.00
Totals $0.00 $0.00 $50.00 $0.00 $50.11 $205.00 $205.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Camping Trip $0.00 - $100.00 $99.89 $100.00 $100.00
Totals $0.00 $0.00 $100.00 $0.00 $99.89 $100.00 $100.00
Budget Justification
Line Item Description Budget Justification
Annually Biology and Chemistry Club split the cost of a picnic celebrating the Biology and Chemistry seniors of that
End of Year Senior Picnic year. It is open to all students wishing to have a free meal, talk with the seniors, and possibly play some baseball.
There will be a cost for sub sandwiches for all in attendance.
Biology Club holds an annual camping trip open to all campus in late april. It is an optional overnight stay at a nearby
Camping Trip campground. There will be a cost for parking, campsite reservation, firewood, and food for dinner, snacks, and
breakfast. It provides an enjoyable way to de-stress outdoors before finals.
This year we are redesigning our Biology club board, which has been inactive and vacant for quite some time. There
Office Supplies
will be a cost for a new background fabric and fastening supplies.
Chemistry Club and Biology Club alternate each spring funding part of the scholarship weekend for prospective
students. This coming spring is Biology Clubs turn. Prospective students meet with departmental faculty, have food
Scholarship Weekend
provided, and get to meet other students through movies and board games. There will be a cost for food and
purchasing games for the prospective students.
This May, during finals week, we will be having a new event where Biology Club provides lemonade outside the
cafeteria. This is open to any student on campus looking to de-stress and grab a sweet drink. There will be a cost for
Spring Finals Refreshments lemonade mix. Also included in the cost is apple cider mix and some breakfast snacks for an event we are testing out
for one day in Peterson Hall. This event will provide cider and breakfast food for any student on campus looking to
grab a warm drink before class.
Spring 2011 President(s): Cassie Morgan
BSEO Treasurer: John Sherrod
Proposed Spring '10 Supplementary Line Actual Proposed
Line Item Spring '10 Allocation Allocations Reallocation Spring 10 Spring '11 This Column for
Description Allocation Received Received Amounts Expenditures Allocation Senate Use Only
Cultural Show $500.00 $500.00 $473.03 $600.00 $550.00
Diversity Awareness Conference $1,000.00 $1,000.00 $500.00 $1,500.00 $2,000.00 $2,000.00
Member Dinner $200.00 $200.00 $0.00
Senior Send Off $150.00 $150.00 ($87.50) $60.00 $75.00 $75.00
Book It $100.00 $100.00 $76.94 $85.00 $85.00
Spring Break Service Trip $1,880.00 $1,880.00 $1,700.17
Outstanding Sodexo Bill $0.00 $0.00 $87.50 $87.50
Educational Event $0.00 $0.00 $0.00 $0.00 $100.00 $100.00
Totals $3,830.00 $3,830.00 $500.00 $0.00 $3,897.64 $2,860.00 $2,810.00
Trip Requests
Proposed Spring '10 Supplementary Line Actual Proposed
Trip Line Item Spring '10 Allocation Allocations Reallocation Spring 10 Spring '11 This Column for
Description Allocation Received Received Amounts Expenditures Allocation Senate Use Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item Description Budget Justification
Our fourth annual Diversity Awareness Conference, co-hosted by Multicultural Fusion, Committee on Diversity, and
several other organizations, will feature speakers, food and educational workshops to increase sensitivity to issues
Diversity Awareness Conference affecting minority populations. This will be open to all Coe students.
This event serves as a tribute and goodbye to graduating members that have made our organization a success.
Senior Send Off Money will go to food and games.
BSEO is sponsoring a Book-It program with the third grade classes of Johnson Elementary school, which involves a
reading marathon over their Thanksgiving break. Following the competition, the organizational members will
Book It Program celebrate with the classes over pizza, ice cream and popcorn.
The BSEO will host a cultural show in the Pub with a relevant and educational theme. Funding will provide food,
Cultural Show decorations, and entertainment. This event will be open to all students.
BSEO will host a movie showing and discussion in Kesler Auditorium dealing with an issue pertinent to diversity.
Educational Event This allocation will cover pizza, popcorn and drinks. This event is open and will be advertised to the whole campus.
Spring 2011 President(s): Sarah Anciaux
Chemistry Club Treasurer: Nicholas Keyes
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Webinars $0.00 $0.00 $0.00 $0.00 $0.00 $50.00 $50.00
Cupcake Periodic Table $0.00 $0.00 $0.00 $0.00 $0.00 $50.00 $30.00
T-shirt Event $0.00 $0.00 $0.00 $0.00 $0.00 $50.00 $50.00
Booth outside Café $0.00 $0.00 $0.00 $0.00 $0.00 $40.00 $40.00
Pre-Final Social $75.00 $75.00 $0.00 $0.00 $45.60 $75.00 $50.00
Senior Picnic $250.00 $250.00 $0.00 $0.00 $212.74 $250.00 $250.00
Speakers $0.00 $0.00 $0.00 $0.00 $0.00 $70.00 $70.00
Pictures $15.00 $15.00 $0.00 $0.00 $13.50 $15.00 $15.00
Sunday Help Sessions $0.00 $0.00 $0.00 $0.00 $0.00 $75.00 $50.00
Meeting Snacks $0.00 $0.00 $0.00 $0.00 $0.00 $75.00 $50.00
Totals $340.00 $340.00 $0.00 $0.00 $271.84 $750.00 $655.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Webinars This is a new activity the club wants to try. We plan to hold 3-4 prerecorded speaker events over the semester, accessible to
Cupcake Periodic Table Someone proposed for advertising Chemistry Club we do something we can show off to campus. We plan to back cupcakes and
This is something we wanted to do this semester but did not budget for it. We plan to do a t-shirt bleaching /dying event where
T-shirt Event we design chemistry-related designs based on how the t-shirt is bundled up.
Again, for attracting new members we plan to on several occasions have a booth outside the café to advertise Chemistry Club.
Booth outside Café We've done this in the past and hand out Chemistry related tools/paraphernalia.
Pre-Final Social Every semester we hold a get together to either talk about/get help with Chemistry and prepare for finals.
Senior Picnic We host a picnic for senior Chemistry majors at a local park. Costs include reservation of that portion of the park each year and
Speakers In conjunction with the Chemistry Department we host several speakers each semester. Chemistry Club typically pays for the
Pictures We have a bulletin board to which we post pictures of various events throughout the semester. Costs are the printing of those
Sunday Help Sessions This semester we tried this and it worked very well. Every Sunday we have a small selection of snacks and people needing
The one thing we've found that keeps people coming back for every meeting are the small selection of snacks at the meetings
we have. It keeps our numbers into the double digits, whereas in previous years we were at a low point of <5 consistent
Meeting Snacks attendees.
Spring 2011 President(s): Whitney Hu
Children of Promise Treasurer: Phillip Hale
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Dinner with Kids $525.00 $525.00 $350.00 $525.00 $525.00
Supplies $75.00 $75.00 $18.34 $100.00 $100.00
Off-campus field trip $250.00 $250.00
Totals $600.00 $600.00 $0.00 $0.00 $368.34 $875.00 $875.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Dinner with Kids Dinner in the cafeteria with the children biweekly. Estimate for 20 kids per night at $3.00 per child for 6 nights= $360
Supplies Hoping to buy hula hoops and kickballs to replace the ones in the intramurals office so we can use them in activities
Off-campus field trip To go to Chuck E. Cheese with volunteers and kids. Rough amount for tokens and pizza.
Spring 2011
Coe Alliance
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Office Supplies $15.00 $15.00 $0.00
Resource Materials $75.00 $75.00 $9.49
Social Night $60.00 $60.00 $60.00
Speaker $150.00 $150.00
Drag Show $800.00 $696.65
Hamburger Mary's ($163.38) $223.38
Totals $150.00 $950.00 $150.00 ($163.38) $1,139.52
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Midwest Bisexual Gay
Lesbian Transexual
Ally College
Conference $1,567.56 $0.00
Totals $1,567.56 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Office Supplies For the usual supplies since we hope to clean out the Coe Alliance office and reorganize
Resource Materials To replenish all the stocks of pamphlets in the Alliance office once it is cleaned out and to place them a
Social Night For the members and Coe Community to come out and have a fun time with Coe Alliance. Money for fo
Speaker Either to continue our Sunday Series or bring in a large speaker.
Drag Show The drag show did amazing last year in numbers. This year we hope to make it bigger and better--with
Hamburger Mary's Last year we decided to take a group (we invited all of campus) to Hamburger Marys and paid $10 per p
Huge conference held annually. This year at the University of Michighan full of workshops and speakers
the nation. The plan is to send an all-campus e-mail and the first six to respond can go on the trip includ
advisor--Erica Geers. Registration is $65 per person, with the rental van being around $100 per day, an
drive is around 7-8 hours, we'll be arriving one day early and leaving one day late, so we need four nigh
which is about $98.97, gas for 946 miles at a rate of .5/mi which will be $482, with $50 for insurance sin
MBLGTACC be driving the van. The student contribution fee will be $60.30 each.
President(s): C.M. & W.H.
Treasurer: Julianne Kopriva
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$15.00 $15.00
$75.00 $75.00
$60.00 $60.00
$2,000.00 $800.00
$1,500.00 $1,500.00
$300.00 $300.00
$3,950.00 $2,750.00
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$1,447.08 $1,447.08
$1,447.08 $1,447.08
and reorganize
eaned out and to place them around campus
with Coe Alliance. Money for food.
make it bigger and better--with more
urger Marys and paid $10 per person. We
ull of workshops and speakers from around
spond can go on the trip including our
being around $100 per day, and since the
day late, so we need four nights in a hotel
482, with $50 for insurance since Erica will
Spring 2011 President(s):
Coe Crafters Treasurer:
Proposed Spring 2010 Supplementary Line Actual Proposed
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011
Description Allocation Received Received Amounts Expenditures Allocation
Yarn $60.00 $60.00 ($6.93) ($53.07)
Crochet Hooks $12.00 $12.00 $0.99 ($12.99)
Knitting Needles $14.00 $14.00 ($0.01) ($13.99)
Coloring Books $6.00 $6.00 ($6.00)
Scrapbook Materials $20.00 $20.00 $8.90 ($28.90)
Construction Paper $6.00 $6.00 ($0.02) ($5.98)
Fabric $20.00 $20.00 ($1.43) ($18.57) $10.00
Sewing Kit / Sewing Machine $12.00 $12.00 ($0.20) ($11.80) $60.00
Needles $6.00 $6.00 $1.56 ($7.56)
Thread $6.00 $6.00 ($0.03) ($5.97) $10.00
Fabric Paint $30.00 $30.00 ($0.25) ($29.75)
Plastic Storage Tub $7.00 $7.00 ($1.01) ($5.99)
Wooden Ornaments $20.00 $20.00 $0.11 ($20.61)
Beads $10.00 $10.00 ($0.73) ($9.27)
Floss $20.00 $20.00 ($0.10) ($19.90)
Wood Paint/Paint Brushes $20.00 $20.00 ($0.85) ($19.15)
Totals $269.00 $269.00 $0.00 $0.00 ($269.50) $80.00
Trip Requests
Actual
Proposed Spring 2010 Supplementary Line Spring 2010 Proposed
Trip Line Item Spring 2010 Trip Allocation Allocations Reallocation Trip Spring 2011
Description Trip Allocation Received Received for Trips Amounts Expenditures Trip Allocation
Amana Colonies $38.80
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $38.80
Budget Justification
Line Item
Description Budget Justification
Sewing Machine To allow students access to learn on a small sewing machine for small projects and repair jobs
Amana Colonies To take a small group of students in two cars to visit the Amana Colonies and see the crafts offered for shopping or inspiration
Thread To allow students access to small amounts of thread to learn how to sew
Fabric To get small remnants of fabric for students to learn sewing on
Sarah Henderson
Anna Tsardoulias
This Column for
Senate Use Only
$10.00
$60.00
$10.00
$80.00
This Column for
Senate Use Only
$38.80
$38.80
d for shopping or inspiration
Spring 2011 President(s): Kevin Gaster
Coe Friends Treasurer: Kevin Gaster
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Transportation $600.00 $600.00 $600.00 $600.00
Off-Campus Field Trips $375.00 $210.00 $105.00 $233.00 $367.00
Snacks $120.00 $120.00 $104.05 $110.00
End of the year party $60.00 $60.00 $52.63 $60.00
Activities/Supplies $25.00 $25.00 $6.77 $0.00
Totals $1,180.00 $1,015.00 $105.00 $0.00 $996.45 $1,137.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Off-Campus Field
Trips 4.00 per child for 13 kids for Playstation Costs. Planet-X is 10.50 per person for 30 people.
Snacks 10.00 per session for 11 sessions
Transportation 12 sessions @ 50.00 per session payable to NTS
End of the Year Party Same as beginning of the year party 60.00
Spring 2011
Coe Review
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Printing $2,221.00 $2,221.00 $1,630.22
Cover Art $100.00 $100.00 $100.00
Supplies/Mailing $10.00 $10.00 $9.49
Advertising $65.00 $65.00 $67.50
Technology $180.00 $180.00 $0.00
Web Design $150.00 $150.00 $150.00
Prize Money $0.00 $0.00 $0.00
Totals $2,726.00 $2,726.00 $0.00 $0.00 $1,957.21
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Printing For printing a spring fiction issue to be distributed to the campus. Number based on last spring's cost an
Cover Art As always, we pay a Coe student artist for the right to use their art for our cover.
Supplies/Mailing To cover any mail room costs associated with distribution to off-campus corresponders, and money for o
Advertising To cover the cost of the advertisement we place each semester in Poets & Writers Magazine, asking for
Technology We do not need any money for Technology at this time.
Web Design We are continuing to hire a student to remake our web page and put our issues online
Prize Money $100 prize for best poem submitted from Coe students. This contest will encourage Coe students to sub
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$2,000.00 $2,000.00
$100.00 $50.00
$50.00 $50.00
$67.50 $67.50
$0.00 $0.00
$150.00 $150.00
$100.00 $0.00
$2,467.50 $2,317.50
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
r based on last spring's cost and knowledge
cover.
orresponders, and money for office supplies
& Writers Magazine, asking for submissions.
ssues online
encourage Coe students to submit in order
Spring 2011 President(s): Amelie Hanlon, Lucy Shirley
Colere Treasurer: Ariana Uding
Spring
Proposed 2009/10 Supplementary Line Actual Proposed This Column
Line Item Spring 2009/10 Allocation Allocations Reallocation Spring 2009 Spring 2011 for Senate Use
Description Allocation Received Received Amounts 2009 Expenditures Allocation Only
Realease Party $0.00 $0.00 $200.00 $440.00 $0.00 $0.00
Publishing $5,000.00 $5,000.00 $4,560.00 $5,200.00 $5,200.00
Postage Fees $150.00 $150.00 $102.71 $150.00 $150.00
Totals $5,150.00 $5,150.00 $0.00 $200.00 $5,102.71 $5,350.00 $5,350.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
We publish through Cornerstone Publishing. They have consistantly given us good deals and have been very flexible.
We transfer our files through an online FTP transfer to minimize cost, and print only the copies we need to satisfy the
writers' and campus demand. We are increasing the amount budgeted for publishing due to increases in publishing
Publishing costs.
This party is entirely funded by re-allocations from the publication allocation, and is thus directly tied to how much we
Release Party save on publishing Colere from year to year
This allocation pays for mailing copies of Colere as well as miscellaneous mailings which occur during the spring such
Postage as mailing rejection and acceptance letters.
Spring 2011
Cooks Of Coe
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Pots and Pan and
other cooking
implements
Allowance for Bi-weekly cooking group sessions.
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
We are asking for this money because we wish to purchase cooking utensils such as pots and pans, mix
decent knives, baking sheets, baking pans, and some storage containers for any leftover food we may h
utensils will be availible for use to any student via a checkout system run by the Cooks of Coe. We aren'
get top of the line cookware, but we are looking to get quality goods which will last, making this a long te
investment in the future of the club. Specifics of cookware needed include: two frying pans, a griddle, tw
cooking pots, a sauce pot, two baking sheets, one 9x13 baking pan, a set of good cooking knives, two s
Pots and Pan/ cooking wooden mixing spoons, a set of measuring cups for dry ingredients, two measuring cups for liquids, a cu
implements whisk, a ladle, a pasta strainer, and a two mixing bowls.
This is to support the interest in the group from other students on campus. Most students have an avers
outside of the caf because the caf meals have already been paid for. The meals we plan to be showing t
make are relatively inexpensive on a by-person basis, but for a group of 10 or more people the overall co
the allowance were given, even if it would not cover the full cost of the meal, it would help reduce the pe
making attendance to the cooking sessions affordable. The meals for each session should hopefully cos
40 dollars to feed ten people. If we plan to have 2 cooking sessions a month for a semester of 5 months
should allow us to have the cooking sessions open to students without them worrying about having to pa
Food Allowance meal.
President(s): Sam Kerby, Lynnette Volden
Treasurer: Hannah McQueen
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$350.00 $350.00
$400.00 $400.00
$750.00 $750.00 Post list in every dorm kitchen. Keep items in locked storage.
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
sils such as pots and pans, mixing bowls,
for any leftover food we may have. These
by the Cooks of Coe. We aren't looking to
will last, making this a long term
: two frying pans, a griddle, two large
of good cooking knives, two spatulas, two
measuring cups for liquids, a cutting board, a
. Most students have an aversion to eating
meals we plan to be showing them how to
0 or more people the overall cost adds up. If
al, it would help reduce the per person cost,
h session should hopefully cost between 25-
nth for a semester of 5 months, this money
m worrying about having to pay for an extra
Spring 2011 President(s): Ann Depriest
Cosmos Treasurer: Whitney Hu
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate
Line Item Description Allocation Received Received Amounts Expenditures Allocation Use Only
Printing $5,616.00 $5,616.00 ($88.00) $5,528.00 $7,452.00 $7,452.00
Office Supplies $50.00 $50.00 ($50.00) $0.00 $50.00 $50.00
Camera $300.00 $250.00
Staff/Recruitment Development $150.00 $150.00 $76.14 $150.00 $80.00
Technology $200.00 $200.00 ($200.00) $0.00 $200.00 $200.00
Snacks $120.00 $60.00
ICMA $1,570.96 $1,425.79
ACP $3,093.43 $3,093.43 $1,960.00 $3,093.43
Totals $9,109.43 $9,109.43 $3,530.96 ($338.00) $10,123.36 $8,272.00 $8,092.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate
Description Trip Allocation Received Trips Amounts Expenditures Allocation Use Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item Description Budget Justification
Printing The goal is to print 12 issues-- Jan (21&28), Feb (4,11,18,25), Mar (18&25), and Apr (1,8,15,22). Each issue costs
Office Supplies Office supplies---ours tends to run more since we need to purchase binders and mail out invoices
Camera Alec Herr found one for roughly around $250 so we budgeted a little extra in case we purchase online. We currently
Staff/Recruitment Development This will help us recruit new writers at the beginning of the semester and to show appreciation to our writers with a
Technology Mainly for ink for the printer
Snacks There will be 12 issues, 10 dollars per layout night, since staff works until late at night putting together the paper.
Spring 2011
FCA
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Super Bowl Party $125.00 $125.00 $145.90
BBQ-Spring Activity $250.00 $250.00 $0.00
Easter Baskets $150.00 $150.00 $0.00
Spring Goodies $75.00 $75.00 $64.28
Office Supplies $15.00 $15.00 $0.00
Totals $615.00 $615.00 $0.00 $0.00 $210.18
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Super Bowl Party Each year, FCA hosts a Super Bowl party in Eby that is open to all of campus. We request $150 to cove
BBQ-Spring Activity Annually, FCA hosts a BBQ at a baseball game as well as at a softball game. This is open to all of camp
Easter Baskets Every year, FCA provides the children at St. Luke's with Easter Baskets containing pencil, erasers, color
Each semester, FCA makes a special treat for every athlete participating in an in-season sport. We wrap
an inspirational message for each member of every team. For the fall, we spent nearly the entire budge
Spring Goodies so we are requesting the same for spring.
Office Supplies Staples, tape, glue, pens, pencils, paper, evevelopes, etc. While we did not use anything last spring, tha
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$150.00 $150.00
$250.00 $250.00
$0.00 $0.00
$75.00 $75.00
$10.00 $10.00
$485.00 $485.00
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
pus. We request $150 to cover the costs of
me. This is open to all of campus and fans
ontaining pencil, erasers, coloring books,
n an in-season sport. We wrap candy with
spent nearly the entire budgeted amount,
ot use anything last spring, that is because
Spring 2011
Coe College French Club
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Office Supplies NA NA NA NA NA
Food for meetings NA NA NA NA NA
Fundraiser NA NA NA NA NA
French Film Showings NA NA NA NA NA
Events on campus NA NA NA NA NA
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Office supplies tentatively: poster board, paint, sharpies, tape, glue, envelopes, etc.
Food for meetings french snack food for each weekly meeting, open to all Coe students (approx. $10/week)
Fundraiser 1-2 fundraising events held on campus, ex: French Cheese Tasting event, Crepes Breakfast, etc. ***
French films french film showing twice a month, money would go toward french food and movie rental, open to all stu
Events on campus francophone culture events, ex: Cajun dinner in PUB, mock French café with French music, hors d'oeurv
(these events would be open to all students and funding would go toward food, beverages, decorations,
advertisements for the events, music/set-up, etc.); the plan is to hold 3-4 events per semester, so each w
use about $75-100 on average
*** As suggested, an additional description of how fundraiser money would be used:
If $70 was allotted for fundraisers, one or two fundraising events would be held by French Club that inco
some aspect of Francophone culture. The money would go toward buying food/supplies/decorations/se
for the event, and the event would be open to all students, faculty, and members of the Coe community.
People who attend would be charged somewhere around $5.00 each, so if at least 15-20 people attende
event (hopefully more, however), we would make a small profit. This profit (any money made beyond $7
go toward future French Club events, and the original $70.00 allotted by Student Senate would be return
after the fundraiser.
President(s): Ellie Grossman
Treasurer: Aminata Soumah
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$15.00 $15.00
$150.00 $150.00
$70.00 $0.00
$50.00 $50.00
$300.00 $300.00
$585.00 $515.00
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
rox. $10/week)
, Crepes Breakfast, etc. ***
nd movie rental, open to all students
with French music, hors d'oeurves party
food, beverages, decorations, campus
events per semester, so each would
e used:
held by French Club that incorporate
g food/supplies/decorations/set up
mbers of the Coe community.
f at least 15-20 people attended the
t (any money made beyond $70) would
tudent Senate would be returned
Spring 2011
Geek Fest
Proposed Spring 2010 Supplementary Line
Line Item Spring 2010 Allocation Allocations Reallocation
Description Allocation Received Received Amounts
Wii / Xbox 360 $200.00 $200.00 $46.09
Wii / 360 Controlers $180.00 $180.00 $17.91
Dance Pads (DDR) $60.00 $60.00 ($1.39)
Video Games $150.00 $150.00 ($62.41)
Memory Cards $90.00 $90.00 ($11.50)
Blank DVDs $30.00 $30.00 $6.99
Manga / US Comics $60.00 $60.00 ($4.33)
Comp-to-TV connector $50.00 $50.00 $2.72
D&D Books $120.00 $120.00 $1.77
Munchkin (card game) $25.00 $25.00 ($0.01)
Game Cube Controllers $60.00 $60.00 $4.16
Dice $10.00 $10.00
Doctor Who Season 2
Netflix Account
Humans Vs Zombies
Totals $1,035.00 $1,035.00 $0.00 $0.00
Trip Requests
Proposed Spring 2010 Supplementary Line
Trip Line Item Spring 2010 Trip Allocation Allocations Reallocation
Description Trip Allocation Received Received for Trips Amounts
Totals $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
XBox 360 To allow students in and out of club to have access to an xBox360
XBox 360 Controllers To allow more than just one student play xBox games together
Video Games To allow students a larger access to video games – single and multi-player
US Comics To allow students access to American comics
Mac-to-Tv Connector We found we need a couple more cables to allow our Macs to connect to the TV properly
D&D Books To allow students access to 4.0 version of D&D Books to play together
Munchkin To get an expansion pack for the set we have for more players
Doctor Who Season 2 To have the second season for those in and out of the club to enjoy
Netflix Account To allow students to borrow movies of the scifi/fantasy genre that may otherwise be unavailable to the
Humans Vs Zombies To get supplies such as ribbon and safe ammunition for the Humans vs Zombies campus-wide event
President(s): Kiah Price
Treasurer: Anna Tsardoulias
Actual Proposed
Spring 2010 Spring 2011 This Column for
Expenditures Allocation Senate Use Only
($246.09) $200.00 $0.00
($197.91) $120.00 $0.00
($58.61)
($87.59) $60.00 $120.00
($78.50)
($36.99)
($55.67) $120.00 $60.00
($52.72) $10.00 $10.00
($121.77) $120.00 $120.00
($24.99) $20.00 $0.00
($64.16)
($10.00)
$80.00 $0.00 sup all?
$60.00 $0.00
$60.00 $60.00
($1,035.00) $850.00 $370.00 more PR, email to all students.
s
Actual
Spring 2010 Proposed
Trip Spring 2011 This Column for
Expenditures Trip Allocation Senate Use Only
$0.00 $0.00 $0.00
ation
ustification
0
ulti-player
nnect to the TV properly
gether
oy
may otherwise be unavailable to them—for a six month account
ans vs Zombies campus-wide event
Spring 2011 President(s):
Habitat For Humanity Treasurer:
Proposed Spring 2010 Supplementary Line Actual Proposed
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011
Description Allocation Received Received Amounts Expenditures Allocation
Office Supplies $0.00 n/a n/a $15.00
Food $0.00 n/a n/a $60.00
Recruitment Materials $0.00 n/a n/a $50.00
Activities $0.00 n/a n/a $75.00
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $200.00
Trip Requests
Supplementary Actual
Proposed Spring 2010 Allocations Line Spring 2010 Proposed
Trip Line Item Spring 2010 Trip Allocation Received for Reallocation Trip Spring 2011
Description Trip Allocation Received Trips Amounts Expenditures Trip Allocation
Hotel $260.00 $403.20 $650.00
Parking $0.00 $112.00 $75.00
Registration Fee $750.00 $1,250.00 $2,755.00
0
.0
24
Gas $2,020.00 $431.20 $2,064.00
,4
$2
Car Rental $0.00 $0.00 $1,710.00
Student Contribution (30%) (taken from reg. fee) $0.00 ($2,176.20)
Totals $3,030.00 $2,424.00 $0.00 $0.00 $2,196.40 $5,077.80
Budget Justification
Line Item
Description Budget Justification
Office supplies include replacement binders, paper, organization materials, and general supplies to keep our meetings running
Office Supplies smoothly. These materials will be used to document, sort, and organize our current and future materials and documents.
The money will be used provide food at a couple important meetings open to all of campus and/or for snacks at time-consuming
Food fundraising events.
Coe's Habitat chapter has run into multiple organizational setbacks over the past few years and we are still working on getting
back on our feet. In order for this to happen we need to get more people involved and will used money budgeted towards
recruitment for making informational posters, printing pictures of past events and trips, and other information for students that
may be unaware of our chapter and what we do. One reason we are asking for this is largely due to our supplies in Gage
disappearing a couple semesters ago, leaving us with no information for new students. In addition, the money we raise is
donated, one hundred percent, to the local Habitat for Humanity with up to 10% tithed to Habitat for Humanity International and
Recruitment Materials cannot be used by our chapter.
To further involvement, we are also planning several new activites for spring semester which will require funding. These will be
open to the entire campus and work to raise awareness of Habitat's involvement in bettering housing situations and also engage
students. These will serve as a fundraising event as well. Activities may also include competition, but the activities budget will go
Activities strictly to supplying materials and not prizes for students.
Trip Justification
Standard prices set by Senate for rooms that are needed but not yet reserved are set at $65.00 per night. We will need four
rooms for 18 female students. We will need a separate room for the male student as well. This will need to be doubled for a total
of 2 nights. This is only for the nights on the road, because of the Senate driving regulations. The other part of the time, we will
Hotel be staying in Habitat-provided houses.
Last year we ran into unexpected parking fees and will most likely need to pay for for parking at some point over the 8 day trip.
Large vans are less accessible to park and will most likely at some point need to go out of our way to park them which will incur
Parking a fee.
This fee is used to secure lodging at churches and other organizations that Habitat works with. This money also goes towards
having supplies available for us to work with upon arrival. The registration fee is mandatory with all Habitat for Humanity
Collegiate Challenge spring break trips. The registration fee is $125.00/student plus an additional $20.00 down payment for
each student. That $20.00 has been paid by the students that have reserved a spot on the trip already. The nonreserved spots
were paid from Habitat's pre-exsisting budget. The $20.00 down payment per student already paid will count toward their
Registration Fee student contribution.
Millage was acquired via Google Maps and ended up as 1,032 miles each way (2,064 miles) for one van and then added
together for two vans (2,064 + 2,064 = 4,128 miles). This was taken by $0.50 per mile, set by the IRS, and came out to be
Gas $2064.00 total.
Using Coe's rental system for the vans, we will be renting 2 vans for 9 days at $95.00 per day. Beaumont, TX, and Cedar Rapids
Car Rental at 1,032 miles apart, and we are not planning to exceed the mileage, meaning no additional charge per mile.
Student Contribution The student contribution is 20% of the total trip cost that will be paid for by students.
*** THIS TRIP IS OPEN TO ALL OF CAMPUS WITH SPOTS STILL AVAILABLE ***
Sarah Cupp
Audrey Selking
This Column
for Senate Use
Only
$15.00
$60.00
$50.00
$75.00
$200.00
This Column
for Senate Use
Only
$0.00 Table
keep our meetings running
erials and documents.
or snacks at time-consuming
are still working on getting
ney budgeted towards
formation for students that
o our supplies in Gage
the money we raise is
Humanity International and
quire funding. These will be
ng situations and also engage
ut the activities budget will go
night. We will need four
need to be doubled for a total
ther part of the time, we will
me point over the 8 day trip.
to park them which will incur
s money also goes towards
Habitat for Humanity
20.00 down payment for
ady. The nonreserved spots
will count toward their
e van and then added
RS, and came out to be
umont, TX, and Cedar Rapids
per mile.
Spring 2011
History Club
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Office Supplies $0.00
Historical Dance $0.00
Monthly Movie Nights $0.00
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Office Supplies Tape, Markers, and copies to help promote our upcoming events.
Historical Dance Decorations: streamers, balloons, posters…etc. Food: candy, punch, cookies, finger foods…. Music
Monthly Movie Nights Food: something to match the theme of the movie Example: A League of Their Own we bought cracke
President(s): Cheslea White
Treasurer: Brittany Nichols
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$15.00 $15.00
$250.00 $250.00
$200.00 $150.00
$465.00 $415.00
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
kies, finger foods…. Music
Their Own we bought cracker jacks,
Spring 2011 President(s): Name
International Club Treasurer: Name
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Banquet (Sodexho) $5,500.00 $5,500.00 4,852.53 $5,500.00 $5,500.00
Banquet decoration $200.00 $200.00 210.73 $250.00 $200.00
Awards Banquet $525.00 $525.00 524.57 $550.00 $550.00
Pub Party $150.00 $150.00 158.93 $200.00 $200.00
Festival Fair $250.00 $250.00 220.00 $250.00 $250.00
Totals $6,625.00 $6,625.00 $0.00 $0.00 $5,966.76 $6,750.00 $6,700.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
International Club Annual event well-attended by Coe students,faculty and staff and the Cedar Rapids Community. Cuisines from all
Banquet over the world prepared by the students. Costs include Sodexho services, publicity, decorations for the U and
A formal dinner at the end of the semester,held as a farewell to the exchange students and old executive members.
Awards Banquet Part of the dinner costs covered by the meal plans of the students.
A dance party held at the Pub by the students at the middle of the semester. It is a no-alcohol event where appetizers
Pub Party are served. The costs includes decorations, food and music needed for the party. Open to the entire campus
An educational event with a purpose to spread awareness about the diversity at Coe. Students set up stalls like
calligraphy, face paintings, etc. Costs include materials needed to set up the stalls and a cook-out to go with the
Festival fair event
Spring 2011 President(s): James Thompson
Math Club Treasurer: Kevin Schiroo
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Speaker $200.00 $200.00 $200.00 $400.00 $400.00 $400.00
Office supplies $50.00 $50.00 $44.67 $15.00 $15.00
Colloquium $300.00 $300.00 $80.00 $379.21 $360.00 $300.00
Book Club $30.00 $30.00 $28.06 $30.00 $30.00
Game Night $100.00 $100.00 $64.97 $120.00 $100.00
MCM $350.00 $350.00 $344.67 $450.00 $450.00
Pi Day $150.00 $150.00 $149.43 $150.00 $100.00
Applied Comp. $200.00 $110.00 $96.38 $70.00 $70.00
Proof $180.00 $180.00 $180.00 $0.00 $0.00
Rubik's Cubes $0.00 $0.00 $0.00 $250.00 $250.00
Totals $1,560.00 $1,470.00 $0.00 $280.00 $1,687.39 $1,845.00 $1,715.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
NCUWM $470.00 $470.00 $407.95 $475.00 $475.00
MUMS $568.00 $568.00 ($280.00) $288.00 $872.00 $872.00
Totals $1,038.00 $1,038.00 $0.00 ($280.00) $695.95 $1,347.00 $1,347.00
Budget Justification
Line Item
Description Budget Justification
For the past few years Math Club has hosted a number of speakers to give talks on a variety of subjects in
Speaker mathematics. This spring we intend to bring Marc Chamberland of Grinnell College to speak on Chaos Theory.
The office supplies section this year will cover the purchase of a stapler (~$10) as well as the supply of tape, pencils
Office supplies and dining utensils used in the Lindsay Lounge.
This is the fourth year for our colloquium series, in which professors, students, and outside speakers present
mathematical concepts to students on Tuesdays in the spring semester. This year we are planning for 6 colloquia at
Colloquium $60 a night, which will compensate for the increased attendance we have received over the past year.
We are requesting money for snacks to encourage attendance at this event, where we will be discussing the book
Book Club read over winter break. This will be be during the week after we get back from winter break.
These are two nights, complementing colloquium nights, during which all of campus is invited to the math lounge to
play math-related games. In the past we have requested $50 per night for refreshments and the purchase of new
games, however, attendance of these game nights has grown over the past year, and we are requesting an extra $10
Game Night per night as a result.
The Mathematical Competition in Modeling is a worldwide, annual competition in math modeling. The entry fee is
$100 per team of three. This year we have requested $50 for refreshments for the representatives of Coe in this
MCM rigorous 4 day competition. Last year three teams competed, and hope to sponsor four teams this year.
This is a celebration of the number pi (~3.14). We hold a celebration on the date of 3/14 each year. This is the first
time in a few years that 3/14 is a school night, and so we are expecting greater attendance than in other years. We
Pi Day are planning a pie eating competition and a film screening, as well as a chalk art session.
This will be our second year holding an applied math competition in structural integrity (now knows as SCAMP). Last
year teams of three used rubber bands and popsicle sticks to construct the tallest structures possible. Once again,
math department professors will serve as judges. We are requesting $55 for refreshments, materials, and $15 to
Applied Comp. engrave a plate with the names of the winners which will then be displayed in the math lounge.
Jon White will give a talk this semester teaching people how to solve the popular Rubik's Cube. There will then be
time for people to practice, assisted by a group of trained students. When we first held this event in the spring of
2008, over 60 people attended, and there were not enough Rubik's Cubes for each person. We hope to subsidize the
cost this year, paying $5.00 per cube, to allow every student who wishes to the chance to attend and practice. We
Rubik's Cubes hope to order 50 Cubes at about $10.00 per Cube with students paying $5.00 of that cost.
Nebraska Conference for Undergraduate Women in Mathematics. This is our fourth year sending a group to this
conference. In a field dominated by men this unique conference offers women interested in math an opportunity to
see what other women have done with their careers in the field. The conference involves presentations from a large
variety of careers in mathematics. It is a weekend event, with accommodations in Lincoln paid for by the $35
registration fee. Since the conference filled up sooner than it has in past years we are expecting to send a group of
only around 5 women instead of 8 to 10 like we have in years past. It is a 300 mile trip to the conference and so we
would like to ask for $300 to cover travel expenses, 300 miles x 2 ways x $0.50 per mile = $300. In addition we are
asking for $175 to cover the registration fees of the 5 women, $35 x 5 people = $175. This totals to $475. The reason
this has increased from last years requested amount is to follow Student Senate guidelines that travel expenses
NCUWM should be calculated by the mile, at $0.50 per mile. Last year only expected fuel costs were requested.
Midwest Undergraduate Mathematical Symposium. This is Coe's fourth year sending a delegation to MUMS, a two
day event involving math presentations. Student groups have presented competition results and research at this
conference in the past. This trip is an opportunity for math students to meet other undergrads, network with
professors, and see other undergraduate research projects in math. Last year we significantly under spent our
budget. This was because Jon White, our Advisor, was invited to give the keynote lecture and in exchange they paid
for much of our travel expenses. At the time of Budget and finance day we were not aware of this and do not expect it
to happen again. We are expecting to send a group of 16 people to attend the conference. Hotel accommodations
are $82 for a four person room in Indianola IA. Since we expect to need 4 rooms we are requesting $328 for hotel
expenses. It is 272 miles round trip and so we are also requesting $544 to cover travel expenses, 272 miles x 4 cars
x $0.50 per mile = $544. This totals $872.00. The reason this has increased from last years requested amount is to
follow Student Senate guidelines that travel expenses should be calculated by the mile, at $0.50 per mile. Last year
MUMS only expected fuel costs were requested.
Spring 2011 President(s): Name
MultiCultural Fusion Treasurer: Name
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Cultural Extravaganza $400.00 $400.00 $400.00 $600.00 $500.00
Diversity Awareness Conference$750.00 $750.00 $500.00 $1,042.87 $2,000.00 $2,000.00
Cultural Dinner $600.00 $600.00 $600.00 $400.00 $400.00
Senior Send Off $75.00 $75.00 $74.89 $75.00 $75.00
Latin American Dancer $0.00 $0.00 $75.00 $75.00
Conference Speaker $0.00 $0.00 $150.00 $150.00
Recruitment Event $0.00 $0.00 $0.00 $0.00 $75.00 $75.00
Totals $1,825.00 $1,825.00 $725.00 $0.00 $2,342.76 $3,150.00 $3,050.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Our fourth annual Diversity Awareness Conference, co-hosted by BSEO, Committee on Diversity, and several other
Diversity Awareness organizations, will feature speakers, food and educational workshops to increase sensitivity to issues affecting
Conference minority populations. This will be open to all Coe students.
This event serves as a tribute and goodbye to graduating members that have made our organization a success.
Senior Send Off Money will go to food and games.
The money for this event would be used to bring in DJs/bands, serve food, pay for decorations, and display art in the
Cultural Extravaganza PUB. Every extravaganza has a different cultural theme.
Catered food, student performances, and we will be expanding this to the Cedar Rapids community, inviting local high
Cultural Dinner school students to performer.
This event will be opened to all of campus to come and learn about what Multicultural Fusion is and what we hope to
Recruitment Event accomplish on campus. The funds would be used to buy food and beverages.
Spring 2011 President(s): Dylan Luke
Off Stage Players Treasurer: Stacia Dougherty
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Hugs and Kisses $40.00 $40.00 $50.00 $40.00 $40.00
City Dionysia $100.00 $100.00 $78.05 $100.00 $100.00
Off Campus Productions $600.00 $600.00 $400.00 $600.00 $600.00
Willian Shakespeare Day $100.00 $100.00 $0.00 $300.00 $250.00
Refreshment for Blindspot $80.00 $80.00 $64.28 $80.00 $80.00
Student Production $200.00 $200.00 $179.00 $200.00 $200.00
USITT $5,684.00
Totals $1,120.00 $1,120.00 $5,684.00 $0.00 $771.33 $1,320.00 $1,270.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Hugs and Kisses We create bags of Hershey's Hugs and Kisses to sell to audience members during performances. They may write a
William Shakespeare OSP celebrates Shakespeare's birthday every year by chalking sidewalks, making costumes, and performing
Day monologes. This year we hope to continue the tradition of the "Shake Your Willie Dance."
OSP would like to continue our tradition of supporting local area theatre by sponsoring trips to plays at such venues
Off Campus as U of I, UNI, Theatre Cedar Rapids, and two playhouses in the Amana colonies. Last year we spent about $400 on
Productions theseis going to present ourwe hope to attend more performances. be a completely student-run production. We
OSP events, and this year 2nd full-length play this spring which will
Student Production hope that this will encourage students who are not theatre majors to audition/be a part of this performance. We are
OSP would like to request some emergency money in the event of damage done to the theatre department and its
Blindspot resources. One of our rules for blindspot is do not harm the space, but accidents do happen.
City Dionysia City Dionysia is our ten-minute play festival that will be produced in January. We have 5 plays being produced and
Spring 2011 President(s):
Physics Club Treasurer:
Proposed Spring 2010 Supplementary Line Actual Proposed
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011
Description Allocation Received Received Amounts Expenditures Allocation
Annual Banquet $500.00 $500.00 $500.00 $600.00
Weekly Minute of Science $156.00 $156.00 $118.91 $200.00
Office Supplies $15.00 $15.00 $15.00 $15.00
Historian $20.00 $20.00 $20.00 $20.00
Impersonation Night $150.00 $100.00 $99.91 $200.00
Retirement Recognition Event $0.00 $0.00 $0.00 $300.00
Copenhagen Brunch $0.00 $0.00 $0.00 $240.00
SPS Zone Meeting $750.00 $750.00 $749.99 $0.00
Totals $1,591.00 $1,541.00 $0.00 $0.00 $1,503.81 $1,575.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip
Description Trip Allocation Received Trips Amounts Expenditures Allocation
Acers Meeting $0.00 $0.00 $3,728.67 $2,406.40
Seventh Borate Confrence $0.00 $0.00 $0.00 $4,408.00
Chicago Trip $0.00 $0.00 $0.00 $1,200.00
Vinton Braille School Demo
Outreach $150.00 $150.00 $67.80 $125.00
Totals $150.00 $150.00 $0.00 $0.00 $3,796.47 $8,139.40
Budget Justification
Line Item Description Budget Justification
The physics club is very concerned with providing real world experiences for students in their desired field. This is why in
the spring we would like to take 4 students to the American Ceramic Society Professional Meeting held in Savannah,
Georgia and will last for a total of five days from May 15 to May 18, 2010. A meeting such as this will allow Coe students to
intermingle with collegiate and industrial researchers in an open environment. It is also important to note that, in the past
students have benefited from internships or research positions that spawned directly from our interactions with other
research groups at this sort of conference. We will be giving talks and poster presentations at the conference. As is true
Acers Meeting
yearly, this is open to all Coe students that show interest by doing research in the summer. We invite all students of any
major to participate. From previous experience with
trips of this sort, we estimate the cost break down as follows. Plane Tickets: $422 / student (per orbitz Nov, 15 2010); Hotel:
$150 x 1 rooms x 4 nights (conference rate); Registration: $180 / student (student price). This comes to a total expenditure
for the students of $3008. Students will pay for food and the 20% contribution of $150.40 each, which reduces the budgeted
amount to $2406.4. The Physics Department will cover additional costs (i.e. taxi, banquet, etc.) as well as travel expenses
of the faculty members, Mario Affatigato and Steve Feller, who will also attend.
This confrence on Borate melts is one which Coe has hosted in the past and is a field in which a large portion of our
research is based and a large number of our publications are based as well. We will be presenting student research as
Seventh Borate Confrence
well as meeting others in the field to collaborate and share information. Nova Scotia Aug 21st-25th. 6 students at ~$650
per plane ticket. ~$135 student registration. 4 nights*2 hotel rooms*100 per night. So $3900 total for travel and $1200 for
registration and lodging. $5510 total minus twenty percent student contribution of $1102 ($275.5 each). $4408 total cost.
For 31 consecutive years, the Physics club has organized an annual banquet. This is an important event where we say
goodbye to graduating seniors, elect new officers, visit with faculty and alumni, and listen to a talk given by a visiting
speaker. Two years ago we had Prof. Don Guinett who spoke about his first hand experience with NASA and the planetary
Annual Banquet missions he was a part of and last year we had Professor Steve Greenbam of CUNY. This year we are planning on inviting
Tom Rossing, a noted physicist from Illinois to speak on acoustics. This event is open to all of Coe College. $10 per
student for 50 or more attending. The cost breakdown is as follows: $300 for the speaker, $700 for full dinner for 50+
people, $-400 from $10 per person. So our request is for $600
Every Friday throughout the semester, the Physics club offers ice cream to all students interested in listing to a short blurb
Weekly Minute of Science
on recent advances in science. While the blurb itself will last only a minute the group does not readily disband, engaging in
Office Supplies We are requesting $15 dollars for office supplies such as paper for fliers, bulletin board supplies, ect.
Historian We are requesting $20 to be used by the historian for film, scrapbooks, and photo printing.
We are requesting $200 to fund a campus wide contest of those who can preform the best impersonations of Coe College
Impersonation Night professors from all fields of study. Last year Professors Kent Herron, John Lemos, and President Phifer were judges as 10
Retirement Party
In honor of retiring Professor Jim Cottingham we are planning on holding a celebration for him. 50/50 senate/physics
department cost split. Friday afternoon event, as a replacement of an Ice Cream social. Getting refreshments from local
Cedar Rapids businesses.
Chicago Trip Each year we like to have a small trip to a location where physics is studied professionally or in a grad school setting. This
Copenhagen Brunch Physics requesting Steve Feller demos for a student trip to visit the Vinton braille school with a Physics focus. to the young
We are Professor $50 to fund is working with the Theatre department to put on a play in order to reach out Dr. Feller
Vinton Braille School Demo citizens. This will be a good opportunity for students to interact with The children and explain how physics works in a stress
Outreach free environment. This will be an opportunity open to all of campus to assist with and attend. We had a very successful trip
Landon Tweeton
James Z. Thompson
This Column for
Senate Use Only
$600.00
$200.00
$15.00
$20.00
$100.00
$250.00
$240.00
$0.00
$1,425.00
This Column for
Senate Use Only
$2,406.40
$4,408.00
$1,200.00
$125.00
$8,139.40
their desired field. This is why in
al Meeting held in Savannah,
h as this will allow Coe students to
mportant to note that, in the past
m our interactions with other
ns at the conference. As is true
er. We invite all students of any
From previous experience with
ent (per orbitz Nov, 15 2010); Hotel:
This comes to a total expenditure
each, which reduces the budgeted
t, etc.) as well as travel expenses
which a large portion of our
presenting student research as
g 21st-25th. 6 students at ~$650
900 total for travel and $1200 for
($275.5 each). $4408 total cost.
important event where we say
n to a talk given by a visiting
ience with NASA and the planetary
his year we are planning on inviting
all of Coe College. $10 per
er, $700 for full dinner for 50+
nterested in listing to a short blurb
es not readily disband, engaging in
supplies, ect.
ng. impersonations of Coe College
est
President Phifer were judges as 10
or him. 50/50 senate/physics
Getting refreshments from local
y or in a grad school setting. This
n order to reach out Dr. Feller
with a Physics focus. to the young
plain how physics works in a stress
end. We had a very successful trip
Spring 2011 President(s): Name zach Valentine
Political Science Club Treasurer: Name Elizabeth Steele
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
First Meeting of
Semester $60.00 $60.00 $45.00 $50.00 $50.00
Study sessions $180.00 $180.00 $60.00 $15.00 $177.29 $180.00 $180.00
Office Supplies $15.00 $15.00 $11.59 $0.00 $0.00
Totals $255.00 $255.00 $60.00 $15.00 $233.88 $230.00 $230.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
First Meeting As a way to recruit new members we find that a free cup of coffee at Brewed often brings in a few curious people that
Study sessions Last semester we showed three political themes movies with discussion sessions after. We also hosted a speaker
Spring 2011 President(s): Keenan Laraway
Pre-Medical Club Treasurer: Emily Porter
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item
Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate
Description Received
Allocation Received Amounts Expenditures Allocation Use Only
Speaker 1 $97.00 $97.00 $97.00 $90.00 $90.00
Office Supplies $15.00 $15.00 $15.00 $15.00 $15.00
3rd Floor Bulletin Board $35.00 $35.00 $35.00 $0.00 $0.00
FAQ Forum/Q&A $130.00 $130.00 $118.85 $0.00 $0.00
Speaker 2 $83.00 $83.00 $45.57 $90.00 $90.00
2nd Floor Bulletin Board $30.00 $30.00
Lunch Series $150.00 $150.00
"Doctor Dinner" $527.00 $527.00
Final Meeting/Senior Send Off $80.00 $40.00
Totals $360.00 $360.00 $0.00 $0.00 $311.42 $982.00 $942.00
Budget Justification
Line Item
Description Budget Justification
Keith Kopec, MD will speak about his journey from undergraduate education to his current career as a
Speaker 1 local cardiologist. We'll provide a dinner, and funds will be used to procure food, drink, dessert, and
tableware.
This fund will be used to supplement the bulletin board fund. Funds will be used to purchase supplies to
Office Supplies create an attractive bulletin board that will highlight Coe's Pre-Health programs, as the 2nd floor
(Peterson) bulletin board is in a high-traffic area with respect to prospective student tours.
Dinner will be provided, and funds will be used to procure food, drink, dessert, and tableware. We are
still deciding on a speaker. Currently, we're considering Sharon Collins, MD, Lisa Hazelton, MD, and
Speaker 2
Johanna Abernathy, MD
Funds will be used to purchase supplies to create an attractive bulletin board that will highlight Coe's Pre-
2nd Floor Bulletin Board Health programs, as the 2nd floor (Peterson) bulletin board is in a high-traffic area with respect to
prospective student tours.
Funds will be used to provide refreshments for our various guests. This series provides an opportunity
Lunch Series for students to meet with practitioners in fields outside traditional medical specialties. The more
"informal" atmosphere allows the guest and small group of students to meet on campus for a Q&A
session. Previous guestsphysicians to eat with students who are interested in pursuing medicine as a
We'll invite several local have included DO, PA, PT, and MD/PhD speakers.
career. This is the spring "major event" (in the fall, we have the FAQ Forum). Funds will be used to
provide dinner and dessert. We will open the event to campus, but we will offer 22 seats. Funds needed
"Doctor Dinner"
are derived from 22 students + 3 advisors + 6 practitioners = 31 people. 31* $17 per person (Sodexo
rate for lasagna plus dessert) = $527.00
Final Meeting/Senior Send Off We'll meet to congratulate our seniors and see where they're headed. This year, we'll also bid farewell to
our long-time adviser, Dr. Maria Dean. Funds will go to provide refreshments and tableware.
Spring 2011 President(s): Paige Harnish
Psychology Club Treasurer: Sara Ridder
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Office Supplies $10.00 $10.00 $0.00 $15.00 $15.00
Symposium $75.00 $75.00 $0.00 $75.00 $75.00
"Unplugged" Socials $150.00 $150.00 $144.69 $75.00 $75.00
Graduate Panel $75.00 $75.00 $0.00 $75.00 $75.00
Totals $310.00 $310.00 $0.00 $0.00 $144.69 $240.00 $240.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
CSBS Conference $399.52 $399.52 $222.04 $524.00 $524.00
Mental Health Institute $0.00 $0.00 $0.00 $316.00 $316.00
Totals $399.52 $399.52 $0.00 $0.00 $222.04 $840.00 $840.00
Budget Justification
Line Item
Description Budget Justification
Psychology Symposium is open for all students on campus to learn about the research students and faculty have
done in the psychology department this past year. Each researcher will present their research with a short
presentation. We would like $75 for refreshments for this event. (Note: As to why there is no money used for last
spring it is due to the fact the money was billed to psychology department instead of psychology club. We are
Symposium currently in process of getting those receipts from Sodexo.)
Unplugged social are opportunites for campus to become more acquainted with the psychology club faculty. Each
social includes a short talk/presentation about a faculty member's current work, something going on in psychology,
etc. and refreshments. This semester we would like to do one with $75 for refreshments.
"Unplugged" Socials
Last year we made the graduate panel a more formal occasion. This opportunity would be open to all of campus, with
a focus for those students interested in graduate study in Psychology. We would like to have $75 for refreshments.
(Note: As to why there is no money used for last spring it is due to the fact the money was billed to psychology
Graduate School department instead of psychology club. We are currently in process of obtaining those receipts from Sodexo.)
Panel
The CSBS Conference will be held in Cedar Falls, Iowa. It is a great opportunity for our Psychology students to
present their research, learn more about other research going on in the social behavioral science field, and to learn
more about opportunites available to them post-graduation. Van rental:
($95 (rental fee) X 2 vans + $25 (insurance) X 2 7-passenger vans) = $240 Registration:
$10 (registration fee) x 16 students = $160 Gas: $.50 X 124
(miles round trip) X 2 (vans) = $124 Total Request:
CSBS Conference $524
Trip
The Mental Health Instutue is a trip we try to do every other year located in Independence, Iowa. It gives students
opportunity to take a tour of the institue and exam what an actual one is like. Students who are especially interested
in mental health or counseling aspects of psychology would be able to see what a mental health Institue looks like
and possibly answer any questions as to what it would be like to work in an institue. Van Rental: (($95 (rental
fee) X 2 vans + $25 (insurance) X 2 7-passenger vans) = $240 Gas: $.50 X 76 (miles
round trip) = $76 Total Request: $316
Mental Health Institute
We want to be able to use our money to make posters and flyers to advertise our events. We would like to expand
and advertise more around campus and in order to do that we would need a little extra money. Also, the psychology
department is asking us to start using our budget for making copies instead of using theirs. Before we coppied on
their account just for convience purposes.
Office Supplies
Spring 2011 President(s): Mikaela Cook
Rugcutters Treasurer: Maranda Franke
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Dances $200.00 $200.00 $0.00 $0.00
Dance Gas Money $132.00 $132.00 ($132.00) $0.00 $0.00
Speakers $55.00 $55.00 $52.95 $0.00
Hawkeye Gas $297.00 $297.00 $297.00 $0.00
Totals $684.00 $684.00 $0.00 ($132.00) $349.95 $0.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Hawkeye Swingfest $1,197.00 $1,197.00 $132.00 $853.53 $507.00 $507.00
Totals $1,197.00 $1,197.00 $0.00 $132.00 $853.53 $507.00 $507.00
Budget Justification
Line Item
Description Budget Justification
The University of Iowa holds a weekend-long swing dance event that includes dances, classes, and competitions.
Registration: 12 students at $85 per student = $255; gas: 3 cars to Iowa City and back (56 miles) Friday, Saturday,
Hawkeye Swingfest and Sunday = 504 miles at $0.50 per gallon = $252
Spring 2011 President(s): Amanda Hanson
SAA Treasurer: Justine Brady
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Career Event $400.00 $400.00 $306.00 $400.00 $400.00
Spirit Event $600.00 $0.00 $0.00 $600.00 $0.00
Senior Send-Off $1,450.00 $1,450.00 $1,022.25 $1,500.00 $1,500.00
Office Supplies $15.00 $15.00 $0.00 $15.00 $15.00
Siblings Weekend $750.00 $750.00 $750.00 $0.00 $0.00
Totals $3,215.00 $2,615.00 $0.00 $0.00 $2,078.25 $2,515.00 $1,915.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
This is an event where we invite alumni from the Cedar Rapids area to share their experiences and advice about
different career options with current Coe Students. We get a range of careers that we think will appeal to a large
group of Coe Students and this is also a chance to network with people in the Cedar Rapids area. Last year we were
allocated $400 to put on a Career Event open to all Coe students. We spent a little less than $400 last year but prices
Career Event are going up so we are asking for $400 again.
In the past SAA has promoted different sporting events where we gave a 'spirit' giveaway to the attendees. This
spring we would like to do this again for two of the spring sporting events. To make this happen we are asking for
$600 in order to provide giveaways to those students who choose to attend. This will hopefully encourage students to
Spirit Event go out and support one of our sports teams.
This is an annual event that we put on for Coe's graduating seniors. This event is becoming more expensive because
more seniors are not on meal plans, and as a result we have to pay for their meals. This has become an anticipated
event for Coe seniors, and some of the funds are used to give each senior a gift to congratulate them for their Coe
career. Last year we spent $1022.25 for this event, but we are asking for $1500 this year because of the increase in
Senior Send-Off food costs and the costs of the gifts we give to each senior. Also this year’s senior class is significantly larger than last
Office Supplies staples, stamps, pens, pencils, envelopes, etc.
Siblings Weekend This is an every other year event and this is the off year so we will not be requesting any money for the Spring of
Spring 2011 President(s):
SAC - Summary only Treasurer:
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate
Description Allocation Received Received Amounts Expenditures Allocation Use Only
Mainstream $5,350.00 $5,350.00 $5,815.00 $6,500.00 $6,500.00
PUB Live $5,200.00 $5,200.00 $4,700.00 $5,800.00 $5,800.00
Coffeeshop $5,900.00 $5,900.00 $4,000.00 $6,045.00 $6,045.00
Multicultural $4,200.00 $4,200.00 $5,500.00 $5,500.00 $5,500.00
Late Night Friday $3,500.00 $3,500.00 $2,029.48 $3,500.00 $3,500.00
Comedy Series $5,200.00 $5,200.00 $5,168.20 $3,450.00 $3,450.00
Movies $4,102.00 $3,800.00 $3,800.00
NACA Conference
Totals $29,350.00 $29,350.00 $0.00 $0.00 $31,314.68 $34,595.00 $34,595.00
Trip Requests
Supplementary Actual
Proposed Spring 2010 Allocations Line Spring 2010 Proposed This Column
Trip Line Item Spring 2010 Trip Allocation Received for Reallocation Trip Spring 2011 for Senate
Description Trip Allocation Received Trips Amounts Expenditures Trip Allocation Use Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item Description Budget Justification
183.4 513.4
Spring 2011 President(s): J. Caughren
Senate Treasurer: P. Shrestha
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Readership $5,000.00 $5,000.00 $4,076.05 $5,000.00 $5,000.00
Debates $200.00 $200.00 $75.00 $150.00 $150.00
AV Movies $500.00 $500.00 $500.00 $500.00 $500.00
Movie Night $4,000.00 $4,000.00 $4,000.00
Copier Maintainance $200.00 $200.00 $106.61 $150.00 $150.00
Supplies $15.00 $15.00 $12.83 $15.00 $15.00
B&F Day $200.00 $200.00 $192.45 $200.00 $200.00
Friday After Class $2,000.00 $2,000.00
Totals $10,115.00 $10,115.00 $0.00 $0.00 $8,962.94 $8,015.00 $8,015.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
AV Movies Every semester we give $500 to the library to purchase movies & DVD's
Movie Night As in the past, senate has sponsored free movies. This amount would cover four movies during the semester.
Copier Maintenance Used to Maintain copy machine availible for all student organizations to use
Supplies Staples, tape, glue, pens, pencils, paper, evevelopes, etc.
This money pays for the Readership Program through USA Today. During any given semester we have spent
Readership between $1000-$7000, depending on how many papers are returned or not on a daily basis.
B&F Day Money for Panchero's and breakfast
For food during each non-alcohol Friday After Class events @ $250 per event. Scheduled FAC will be during: January
14, 28
February 11, 25
March 18
Friday After Class April 1, 15, 29
Spring 2011
Spectacle Improv
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Make-up/Costume
Supplies $0.00 $0.00 $0.00 $60.00
Props $0.00 $0.00 $0.00 $30.00
Large Scale, Day-Long Event $0.00 $0.00 $0.00 $100.00
Totals $0.00 $0.00 $0.00 $0.00 $190.00
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Make-up/Costume Many of the performance events that Spectacle Improv takes on involve dressing up or doing make-up.
Supplies costumed events we have done are an Elevator Disco in Murray and Zombie outbreaks on Halloween.
Some performance events we do involve the use of props not readily available to us. An example is a st
Props War style battle in which we used Diet Coke and Mentos candies as "ammunition".
Spectacle Improv makes an effort to put on at least one performance event each semester that lasts the
Large Scale, Day- the day with different things going on all over campus. These are more intricate in design and more cost
Long Event of make-up, costume, or props than our other events which usually only last between five minutes and a
President(s): Brandon Palmer
Treasurer: Chris Stoner
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$50.00 $50.00
$25.00 $25.00
$100.00 $100.00
$175.00 $175.00
Proposed
Spring 2011 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00
ressing up or doing make-up. Examples of
bie outbreaks on Halloween.
able to us. An example is a staged Civil
munition".
nt each semester that lasts the majority of
ricate in design and more costly in the way
st between five minutes and an hour.
Spring 2011 President(s): Nicole Havran
Student Nurses Association Treasurer: Emily Larson
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Recruitment/Awarene
ss $80.00 $80.00 $57.95 $80.00 $80.00
Community Activities $50.00 $50.00 $0.00 $50.00 $50.00
Speakers $40.00 $40.00 $0.00 $40.00 $40.00
Health Fair $20.00 $20.00 $11.61 $20.00 $20.00
Office Supplies $10.00 $10.00 $8.40 $10.00 $10.00
Totals $200.00 $200.00 $0.00 $0.00 $77.96 $200.00 $200.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Recruitment/Awarene We are working on expanding our member numbers and getting more recognition on campus. To do this we will
ss need money to have a cookout in the spring and for flyers and signs to post information about events.
Community Activities This portion of money will be used to do crafts for area nursing home residents. We are also going to get people
Different nurses from different nursing careers will come to speak about the many opportunities in the nursing
profession. For example, we may have a nurse practitioner, flight nurse, traveling nurse, school nurse, military nurse,
Speakers or a nurse from the burn unit. The money will be used for travel.
We plan to set up a booth at the health fair. This will help us get recognized around campus. At the health fair we will
hand out little gifts that can be associated with nursing. We will also inform any student about the nursing program at
Health Fair Coe and how SNA helps.
Markers paper, tape, and scissors will be used to make and hang various signs. We will also use this money to
Office Supplies purchase supplies for our meetings.
Spring 2011 President(s): Name
The Pearl Treasurer: Name
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Printing $2,800.00 $2,800.00 $2,800.00 $3,100.00 $3,100.00
Supplies/Mailing $30.00 $30.00 $9.68 $15.00 $15.00
Release Party $100.00 $100.00 $66.66 $100.00 $75.00
Cover Art $0.00 $0.00 $0.00 $100.00 $50.00
Prize Money $275.00 $0.00 $0.00 $175.00 $0.00
Totals $3,205.00 $2,930.00 $0.00 $0.00 $2,876.34 $3,490.00 $3,240.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Printing To print the annual issue of the creative non-fiction literary magazine, featuring Coe students' work.
Supplies/Mailing To cover any office supplies, printing paper, envelopes, or mail room costs.
To cover Sodexo catering and party supplies for the 2011 Release Party for the three literary magazines on campus.
Release Party This party celebrates students being published.
Cover Art To buy the rights of the photograph featured on the cover of the issue.
To encourage Coe students to submit pieces for publication, and to reward students for high-quality pieces. $100 for
Prize Money first place essay, $50 for second place essay, and $25 for third place essay.
Spring 2011
Triathlon
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Tent
Jerseys
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Spring 2010 Supplementary Actual
Proposed Trip Allocations Line Spring 2010
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Charter Bus
Hotel
Race Fees
Semi
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Race Fees Entry fees for Collegiate Nationals Race: 15people x $75 per entry
Hotel 5 rooms x $90 per room x 3 nights
Last year we did not have enough room for bikes underneith the charter bus and the company does not
bike on the inside of the bus. We are working out a deal with Hy-Vee to take one of their Hy-Vee Triathl
Semi to Alabama with us this year to put our gear into. Estimated cost of semi= $4,500/3= $1,500 for Coe
The last couple of years the weather has been really bad and it has looked very beneficial for other team
tent. We would like to purchase a small tent with three walls. The team will be willing to share the tent w
Tent organizations if needed.
We will be ordering jerseys this year because all teams are required to look the same. We are unable to
manufacturer this year due to poor customer service last year. We don't want to make people pay anoth
year for a new one and so we have decided it would be easier if the team had jerseys to issue to people
Jerseys returned after the race.
Charter Bus For transportation. $7,550/3= $2,516.67 for Coe
President(s): Ben Potts
Treasurer: Stephanie Dolezal
Proposed
Spring 2011 This Column for
Allocation Senate Use Only
$800.00 $500.00
$2,000.00 $1,500.00
$2,800.00 $2,000.00
Proposed
Spring 2011
Trip This Column for
Allocation Senate Use Only
$2,013.34 $2,013.34
$1,080.00 $1,080.00
$900.00 $900.00
$1,200.00 $1,200.00
$5,193.34 $5,193.34
bus and the company does not allow us to put
ake one of their Hy-Vee Triathlon Semis down
$4,500/3= $1,500 for Coe
d very beneficial for other teams to have a
ill be willing to share the tent with other
ok the same. We are unable to use the same
want to make people pay another $100 this
had jerseys to issue to people and that were
Spring 2007 Presiding Officers
Student Alumni Association Pres.: Emily Koschmeder
Treasurer: Matt Stoner
Spring 2011 President(s): Katie Nelson
Up 'Til Dawn Treasurer: Amanda Ickes
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Office Supplies $15.00 $10.00 $0.00 $15.00 $15.00
Mini Event $0.00 $0.00 $0.00 $300.00 $200.00
5k run/walk $0.00 $0.00 $0.00 $200.00 $200.00
PR Supplies $0.00 $0.00 $0.00 $75.00 $75.00
Totals $400.00 $0.00 $0.00 $0.00 $590.00 $490.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Spring 2007 Presiding Officers
Student Alumni Association Pres.: Emily Koschmeder
Treasurer: Matt Stoner
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Office Supplies We will need a few things like pens, tape, scissors, and stpales for our office.
Mini Event We are planning a makeup letter writing event/promo event to continue increasing awareness on campus. $300.00
5k Run/Walk In order to make a bigger impact on campus for St. Jude, we are adding the Run/Walk to add to our total fundraising
We have had a lot of success in expanding our PR efforts this semester, and are looking to do at least implement one
PR idea each week. The $75 will cover the cost of flyers, various posters, and other items, such as spoons for a
PR Supplies Coldstone event.
Spring 2007 Presiding Officers
Student Alumni Association Pres.: Emily Koschmeder
Treasurer: Matt Stoner
Spring 2011 President(s): Name Amelie Hanlon
V-Day Treasurer: Name Elizabeth Steele
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
V-Week $300.00 $300.00 $279.09 $300.00 $300.00
Publicity $50.00 $50.00 $21.99 $100.00 $100.00
Student Tickets $600.00 $600.00 $600.00 $750.00 $600.00
Programs $30.00 $30.00 $29.00 $40.00 $40.00
Craft Supplies $200.00 $200.00 $53.56 $253.56 $275.00 $275.00
Totals $1,180.00 $1,180.00 $0.00 $53.56 $1,183.64 $1,465.00 $1,315.00
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
V-Week V-week is an entire week devoted to ending violence agaisnt women. The money goes to putting on V-Day palooza
We get large posters professionally printed to hang outside the caf. This brings awareness to the issue in a very
public, but creative way. We didn't spend the entire allottment last year because we got a special discount on printing,
Publicity but we don’t know if we can get that again, plus we want to print in color this year, which is far more expensive.
For the past five years, student senate has subsidized the first 300 student tickets sold. This makes the show cost $3
instead of $5. The reason we charge for tickets is that this event is a fundraiser for Waypoint and V-Day interantional.
We found that almost 400 students came last year and we would like to subsidize all tickets. Thus we are asking for
Student Tickets $750 so we can subsidize 375 tickets.
We get programs professionally printed. Last year weran out of programs at the final show, so this year we want to
make sure to budget enough so we can print at least 400 programs. The programs usually cost 10 cents a piece,
Programs which is where the $40 came from
We hold sessions that are open to all campus to make crafts. These sessions are open to the whole campus and
enable people to express themselves. At each session we talk about an issue realted to violence against women to
spread awareness. The crafts are then sold to raise money for Waypoint. Last year we had to cover overages in this
category from ticket sales, which was a bummer because it decreased our donation to Waypoint. This year we want
to budget correctly. With the money we buy magnent, glue, paints, wooden boxes to paint, clay, photo frames, ETC.
Craft Supplies We let anyone who comes have input on the kind of crafts they want to make.
Spring 2011 President(s): Rebecca Cullen
Walahroo Drumline Treasurer: Joseph Sorensen
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Drum Dial $65.00 $65.00
Snare Drum Marching Sticks $45.00 $45.00
Tenor Drum Marching Sticks $71.70 $71.70
Bass Drum Marching Mallets $151.20 $151.20
Snare Drum Carriers $870.00 $870.00
Tenor Drum Carrier $299.90 $299.90
Bass Drum Carriers $1,332.00 $1,332.00
Ratchet Drum Keys $51.00 $51.00
Snare Drum Heads $136.00 $136.00
Tenor Drum Heads $148.00 $148.00
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $3,169.80 $3,169.80
Trip Requests
Spring 2010 Supplementary Actual Proposed
Proposed Trip Allocations Line Spring 2010 Spring 2011 This Column
Trip Line Item Spring 2010 Allocation Received for Reallocation Trip Trip for Senate Use
Description Trip Allocation Received Trips Amounts Expenditures Allocation Only
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
It helps tune the drums to exactly the same pitch. Not very many people know how to tune the drums and this would
allow anyone to do it. It is especially important for the bass and tenor drums to be tuned as they are all supposed to
Drum Dial be different pitches.
Snare Drum Marching The sticks we have are very old, used, and are breaking. At the end of our last game we had the top half of a stick
Sticks split in half. We only have one pair for each snare drum and you really need to have a back up pair.
Tenor Drum Marching They are also very beat up. We need three so each tenor drum will have a pair with one extra in case one of them
Sticks breaks.
Bass Drum Marching The handles of the bass mallets are cracking and breaking. We also only have four decent pairs. If we have more
Snare Drum Carriers Our old snare drum carriers are falling apart. There has been one case so far this semester that we have had a snare
Tenor Drum Carriers We have one good carrier and one old carrier that doesn’t match. The old carrier’s pads are getting flat and parts of
Bass Drum Carriers They are old and uncomfortable. Parts are bent out of place and one harness’s shoulder spins upside down. These
Ratchet Drum Keys The drum-line doesn’t have any keys to tune the drums. We use individuals' personal keys whenever they have them
Snare Drum Heads The heads are getting old and will soon break. We need to have the spares to change them when they do.
Tenor Drum Heads We already have one broken head on one set. The others will wear out soon as well. Without heads you cannot
Spring 2011 President(s): Doug Levasseur/Kaycee Reynold
World Wide Water Club Treasurer: Doug Levasseur
Proposed Spring 2010 Supplementary Line Actual Proposed This Column
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010 Spring 2011 for Senate Use
Description Allocation Received Received Amounts Expenditures Allocation Only
Office Supplies $15.00 $15.00
Blue Burlap Ribbon (180 yds) $56.70 $56.70
Water Chlorinator (1) $50.00 $50.00
Aluminum Water Bottles (25) $74.75 $74.75
Silicon Wristbands (100) $60.19 $60.19
Water Week Speaker (refreshments) $100.00 $50.00
Nesquik Powder (1 case) $50.01 $50.01
Spring 2011
The Crimson (Yearbook)
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Yearbook Copies
Software
Consultation
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
Option 1: Every senior gets copy for free, $8 is added to each underclassman's fees, money goes bac
Yearbook Copies Option 2: 350 copies, 104 pages, give seniors copy for free, 100 copies to sell
President(s): Angelea Presti
Treasurer: Angelea Presti
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$15,000.00
Free
Free
$15,000.00 $0.00
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$0.00 $0.00
ssman's fees, money goes back to Coe
to sell
Spring 2011
Flunk Day Committee
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
CRPD $800.00 $800.00
Coe Security $875.00 $875.00
Port-a-Johnny $400.00 $400.00
Entertainment & Production$3,600.00 $3,600.00
Games and Activities $4,000.00 $4,000.00
Newspapers $1,750.00 $1,750.00
Cups $1,200.00 $1,200.00
Sodexho $1,075.00 $1,075.00
P-Plant Expenses $500.00 $500.00
Wristbands $400.00 $40.00
Non-Alcoholic Beverages $400.00 $400.00
Totals $15,000.00 $14,640.00 $0.00 $0.00 $0.00
Trip Requests
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
CRPD Some of us don't comply with the law
Coe Security Gives them something to do..
Port-a-Johnny Required!
Entertainment &
Production Songs. Dance. What else. Carnival rides required extra $1000
Games and Activities Fun all day long even for those who believe in not drinking.
Newspaper Up-to-date national and international news!
Cups For the beverages
Sodexo Flunk Day Food
P-Plant Expenses When some of us can't handle too much fun and tend to break stuff
Wristbands Do you go to Coe?
Non-Alcoholic Bev Under 21?
President(s): J. Caughren
Treasurer: P. Shrestha
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$800.00 $800.00
$875.00 $875.00
$400.00 $400.00
$4,600.00 $4,600.00
$4,000.00 $4,000.00
$1,750.00 $1,750.00
$2,000.00 $2,000.00
$1,075.00 $1,075.00
$500.00 $500.00
$40.00 $40.00
$400.00 $400.00
$16,440.00 $16,440.00
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$0.00 $0.00
Term and Year
E Club
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Themed Dinner $200.00 $200.00 $263.76
Coe Bikes $200.00 $200.00
Coe Garden $180.00 $180.00
Speaker $300.00 $300.00 $60.00
Recycling Signs $55.00 $55.00 $68.53
Campus Service Project$75.00 $75.00
Recycling Bins $4,000.00 $4,000.00 $3,976.54
You've been spotted $200.00 $200.00
Totals $5,210.00 $5,210.00 $0.00 $0.00 $4,368.83
Trip Requests
Proposed Spring 2010 Supplementary Line Actual
Line Item Spring 2010 Allocation Allocations Reallocation Spring 2010
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$200.00 $200.00
$150.00 $150.00
$200.00 $200.00
$450.00 $450.00
$215.00 $175.00
$1,215.00 $1,175.00
Proposed This Column
Spring 2011 for Senate Use
Allocation Only
$0.00 $0.00
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line
Line Item Spring 2009 Allocation Allocations Reallocation
Description Allocation Received Received Amounts
Totals $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary
Proposed Spring 2009 Allocations Line
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation
Description Trip Allocation Received Trips Amounts
Totals $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Actual Proposed This Column
Spring 2009 Spring 2010 for Senate Use
Expenditures Allocation Only
$0.00 $0.00 $0.00
Actual
Spring 2009 Proposed This Column
Trip Spring 2010 for Senate Use
Expenditures Trip Allocation Only
$0.00 $0.00 $0.00
ation
Justification
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line Actual
Line Item Spring 2009 Allocation Allocations Reallocation Spring 2009
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary Actual
Proposed Spring 2009 Allocations Line Spring 2009
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2010 for Senate Use
Allocation Only
$0.00 $0.00
Proposed This Column
Spring 2010 for Senate Use
Trip Allocation Only
$0.00 $0.00
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line Actual
Line Item Spring 2009 Allocation Allocations Reallocation Spring 2009
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary Actual
Proposed Spring 2009 Allocations Line Spring 2009
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2010 for Senate Use
Allocation Only
$0.00 $0.00
Proposed This Column
Spring 2010 for Senate Use
Trip Allocation Only
$0.00 $0.00
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line Actual
Line Item Spring 2009 Allocation Allocations Reallocation Spring 2009
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary Actual
Proposed Spring 2009 Allocations Line Spring 2009
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2010 for Senate Use
Allocation Only
$0.00 $0.00
Proposed This Column
Spring 2010 for Senate Use
Trip Allocation Only
$0.00 $0.00
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line
Line Item Spring 2009 Allocation Allocations Reallocation
Description Allocation Received Received Amounts
Totals $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary
Proposed Spring 2009 Allocations Line
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation
Description Trip Allocation Received Trips Amounts
Totals $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Actual Proposed This Column
Spring 2009 Spring 2010 for Senate Use
Expenditures Allocation Only
$0.00 $0.00 $0.00
Actual
Spring 2009 Proposed This Column
Trip Spring 2010 for Senate Use
Expenditures Trip Allocation Only
$0.00 $0.00 $0.00
ation
ustification
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line Actual
Line Item Spring 2009 Allocation Allocations Reallocation Spring 2009
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Supplementary Actual
Proposed Spring 2009 Allocations Line Spring 2009
Trip Line Item Spring 2009 Trip Allocation Received for Reallocation Trip
Description Trip Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item
Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2010 for Senate Use
Allocation Only
$0.00 $0.00
Proposed This Column
Spring 2010 for Senate Use
Trip Allocation Only
$0.00 $0.00
Term and Year
Organization Name
Proposed Spring 2009 Supplementary Line Actual
Line Item Spring 2009 Allocation Allocations Reallocation Spring 2009
Description Allocation Received Received Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Trip Requests
Proposed Spring 2009 Supplementary Actual
Spring 2009 Trip Allocations Line Spring 2009
Trip Line Item Trip Allocation Received for Reallocation Trip
Description Allocation Received Trips Amounts Expenditures
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Budget Justification
Line Item Description Budget Justification
President(s): Name
Treasurer: Name
Proposed This Column
Spring 2010 for Senate Use
Allocation Only
$0.00 $0.00
Proposed
Spring 2010 This Column
Trip for Senate Use
Allocation Only
$0.00 $0.00