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SANTA MARIA COLLEGE

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									                 Catholic Agricultural College
                           Bindoon

                                Job Description
1.       POSITION IDENTIFICATION

    SECTION :     COLLEGE FINANCE TEAM
    POSITION :    College Accountant




2        POSITION RELATIONSHIPS




:
                      Headmaster



Responsible to

                   Business Manager        Key relationships:


                                                 Finance Officer
                                                 HOD’s
                         THIS                    Registrar
                       POSITION
3       KEY RESPONSIBILITIES

       Assist the Business Manager in Financial and Administrative functions
       Monthly General Ledger reconciliations, journal preparation and processing
       Monitoring and monthly reporting of financial budget variations
       Preparation of monthly Board and Finance Committee reports
       End of year GL reconciliations and journal preparation & processing, including
        accruals
       Prepare the Annual and Mid-Year Budgets
       Provide weekly and monthly Cash-Flow predictions
       Prepare and distribute monthly departmental reports
       Reconcile monthly Business Activity Statement
       Prepare Grant claims and record income
       Oversee and sign off reconciliation of College bank accounts
       Oversee and sign off reconciliation and reimbursement of Petty Cash
       Submit, monitor and maintain records of all Insurance claims
       Capital purchase approval and order preparation
       Maintenance and monthly reporting on the Assets Register
       Monitor and maintain records of all Lease agreements
       Prepare monthly Finance Report for the Board with variance analysis.
       Prepare Quarterly Returns for EREA.
       Prepare the yearly Audited Financial Statements.
       Assist with Auditors.
       Preparation of all statutory compliance returns (e.g. BAS, GST, FBT, Census, AFS
        etc).
       WWC and payroll forms
       Log books for motor vehicles
       Provide back-up support and holiday relief to the Finance/Accounts staff including:
        o     Accounts Payable including order requirements, general ledger coding, GST
              coding, account reconciliations, payment processing, filing and account queries
              as required
        o     General Ledger payments including GL and GST coding, reconciliations,
              payment processing, filing and GL payment queries as required
        o     Receipting process including receipts for school fees, excursions & incursions,
              uniform sales and other income as required, including preparation of banking
        o     Accounts Receivable including point-of-contact for fee related queries or parent
              calls, processing fee receipts, family journals, invoices and credit notes, liaison
              with debt recovery agents, monthly reporting as required

       Human Resource duties including the following:
        o   supervision of finance/accounts staff as required
        o   mentoring and training new staff in accounting and administrative processes
            and procedures including accounting software upgrade changes
        o   maintaining in-house training records of administration, IT, ancillary and
            finance/accounts staff
        o   participation in the annual Performance Review of finance/accounts staff as
            required
        o   preparation of correspondence & paperwork for new staff
        o   creation and management of staff files & records – hardcopy & database
        o   submission of personnel/payroll paperwork to outside agencies
        o   preparation and submission of weekly & fortnightly timesheets
        o   upkeep & monthly reporting of WACOT & WWC register and staff registrations
        o   maintenance and monthly reporting of Staff Leave registers
        o   maintenance and reporting of Annual Leave registers for non-teaching staff
        o   maintenance and monthly reporting of the Professional Development Register
        o   maintenance and monthly reporting of salary increment and anniversary dates
        o   assist with Salary Packaging matters as required
        o   general HR/Payroll administration duties as required by the Business Manager
CONFIDENTIAL                              College Accountant                              June 2010
       Ordering and monitoring stock levels of pre-printed stationery
       General administrative and financial/management accounting support to the Business
        Manager

COMPETENCIES REQUIRED & SELECTION CRITERIA

       Be supportive of the Catholic ethos, values and mission of the College
       Formal Accounting qualifications - applicants nearing completion of their Accounting
        degree will be considered
       A high degree of personal integrity and sincerity
       Ability to exhibit discretion and empathy, particularly when dealing with confidential
        and/or sensitive issues
       A strong work ethic, with an ability and willingness to support the management, staff
        and goals of the business unit and the College
       The ability to work under pressure whilst still ensuring a high standard of work
       Excellent time management skills with the ability to accurately complete set tasks
        within established timeframes
       A flexible attitude and the ability & willingness to use initiative
       Sound working knowledge of Australian accounting practices and procedures
       Excellent General Ledger and Bank reconciliation skills
       Excellent organizational and administration skills
       Ability to prioritize work requirements
       Accurate alpha-numeric data entry skills
       Intermediate to Advanced level competency in Microsoft Outlook, Word & Excel
       Excellent interpersonal, oral and written communication skills
       Willingness and ability to embrace a team environment whilst also being able to work
        autonomously with a minimum of supervision
       Professional standard of communication, dress and grooming
       Ability to produce a Crim Trac Police clearance and Working With Children clearance
        upon commencement

4       APPOINTMENT DETAILS

AWARD :               Independent Schools Administrative and Technical Officers' Award
                      (ATO).
LEVEL/STEP :          As per contract of employment.
LOAD/HOURS :          As per contract of employment. Some time flexibility is required for this
                      position when required
SPECIAL               N/A
CONDITIONS :
PERFORMANCE           The employee is expected to undergo regular performance appraisals
APPRAISAL:            and any necessary Catholic Education Office Orientation/Accreditation in
                      accordance with prevailing College policy on this matter.

The details contained in this document are an accurate statement of the duties,
responsibilities and other requirements of the job.


Signed Headmaster:                            ___________       Date:


Business Manager                              ___________       Date:



CONFIDENTIAL                             College Accountant                             June 2010
Employee:

I have read this document and agree to undertake the duties and responsibilities as listed
above. I also acknowledge that I may be required to undertake varied or additional duties
and responsibilities from time to time to meet the business requirements of the College that
are not detailed here.



Name:                          ____________________________


Signed Employee:                                         ___________   Date:




CONFIDENTIAL                            College Accountant                           June 2010

								
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