SpEd 20101 20091808 20Posted by t4Ri061

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									    Instructions for Leads:
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  Page feature under the Print option.
• Use the typed notes to review with your staff.
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• Contact dmeehan@horrycountyschools.net if
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     Special Education 101:
What are the Procedural Changes
        for 2008/2009?
Implementing Procedures 2007:
Alternative School Placements
Evaluation Results and Eligibility Determination (P-1)
Exit Criteria
IEP/Staffing Meeting Summary (IEP-10)
Medical Homebound (HB-1)
Materials
Paraprofessional Guidelines
Procedural Safeguards (a.k.a. Parents Rights)
Records Submission to Records Room
Reevaluation Review (Parcon-14)
Transfer Students
HCS Special Education Processes and Procedures 2008




               All forms/procedures
                      should say
                     July 1, 2008

                    Thank You
             for your patience while
            we get these updated and
                     posted!
Let’s review our focus for today …
• Excusal of IEP Team Members
• Modifying an IEP without a Meeting
• Records
• Review:
  - Alternative School
  - Transfer Students
  - PWN: IEP/Staffing Meeting Summary
   HCS Special Education Processes and Procedures 2008


We know we will need to “tweek” these
procedures & forms!!!!
You will NOT receive a Procedures Notebook!

Expect changes
Don’t make copies
Check the webpage
         Excusal of IEP Team Members
   IDEA 04 provides the possibility that certain IEP team
    members might be excused from attending the IEP
                         meeting.
Intent – provide flexibility to parents in scheduling IEP team
meetings & to avoid delays in holding meetings when a team
member cannot attend due to a scheduling conflict.
• Parent and District must agree in writing prior to meeting.
• Does not apply to Initial Staffing or Initial IEP or Annuals.
• Applies to required members – Does not apply to LEA.
Ex. consent not needed to excuse an IEP team member with
special knowledge or expertise attending by invitation of either
party – since they are not required members.
Excusal of IEP Team Members
Is team member’s area being modified or discussed?

         YES                         NO
 •Agreement in writing       •Agreement in writing
   prior to meeting             prior to meeting
• Member submits input            Invitation
   prior to meeting
                                    IEP-10
       Invitation
        IEP-10
 In-Lieu-Of Attendance
           Excusal of IEP Team Members

IDEA 04 does not specify how far in advance of the meeting a
 parent must be notified of the District’s request to excuse a
                         member…
  - ideally provide as much notice as possible and have the
agreement signed at a reasonable time prior to the meeting.
- Neither IDEA nor SC specifies timeframe or form … to specify
   either would effectively counter the intent of providing
  additional flexibility to parents in scheduling IEP meetings.



                     SC Draft Procedures – Spring 2008
 Excusal of IEP Team Members - Assurances
-District may not unilaterally or routinely excuse IEP Team
members – consent required for each excusal.
- District defines who has authority to excuse members:       LEA
Representative (in consultation with the case manager)
- Last minute excusals, parent always has right not to agree or
consent to excusal.
- Information from meeting must be shared with excused
member(s).



                    SC Draft Procedures – Spring 2008
            Excusal of IEP Team Members
  Is team member’s area being modified or discussed?
           YES                                  NO
  •Agreement in writing                •Agreement in writing
    prior to meeting                     prior to meeting
 • Member submits input
    prior to meeting

                                If no agreement, then no excusal
If no agreement or no written
     input, then no excusal           Reschedule meeting
    Reschedule meeting
           Excusal of IEP Team Members

•If parent does not attend and does not respond, then no
agreement – Reschedule
•If member is excused and excusal inhibits development of IEP –
Reconvene with member or with written input
Excusal of IEP Team Members
         Modifying the IEP w/o a Meeting

  IDEA 04 allows for modifications to the IEP without an
       IEP meeting if certain conditions are met…
• Parent and District must agree to this approach
• Changes must be in writing.
• All team members must be informed of the changes.
• Cannot be used for an Annual Review.
• Applies only to clerical errors.
District defines who has authority to modify the IEP:
LEA Representative/case manager special educator
 Modifying the IEP w/o a Meeting
After initial IEP development or Annual Review




      Written amendment/modification




Agreement with the amendment/modification



           Incorporate into the IEP
Modifying an IEP without a Meeting
                      Case Manager/Special
                      Educator:
                      1. contacts the parent;
                      2. makes changes in EXCENT;
                      3. completes IEP-A;
                      4. sends letter & changed
                      pages to parent;
                      5. informs via copies to all
                      team members.
                        Records
 More comprehensive procedures governing the collection,
    maintenance, disclosure and destruction of special
                   education records.
• Developed over last year – work group


             Records Room should be
            considered the Fort Knox
           of our special ed records!
     Records – Key Points for School Personnel-
                    Collection
• All originals will be stored in the Records Room.
• If it’s stored in EXCENT, then don’t send it to the Records Room.
• Confidential envelopes must be used from school to school/RR.
• Within 5 school days after staffing, school psych/SLP submits:
   - P-1               - Parcon-1
   -Parcon-14          - other

•Within 5 school days after staffing, special
educator submits:
   -Signature page of IEP, ESY, BIP, etc.
   - IEP-10   - other
       Records – Key Points for School Personnel
                      Disclosure
• Access, release, transfer or other communication regarding “the
education records of a student or of personally identifiable
information contained therein, orally or in writing, or by electronic
means, or by an other means to any party.”
• Written parental consent must be obtained prior to disclosure….
except….pg. 4
• Record (ACC-1) of access to student records. Use it!
• Maintaining databases of records released
• Record transfer of folders in Access Log in EXCENT.
• Channel all requests to inspect/review
records to Records Room.
      Records – Key Points for School Personnel
                    Amendment
Parent may request the record be amended if he/she believes the
information is inaccurate, misleading or violates the privacy rights
                          of the student.




• All requests for amending the record must be in writing and will
be directed to the Director of Special Education.
• If YOU find a record is inaccurate, contact Dr. Pat
in the Records Room.
 Records – Key Points for School Personnel
               Destruction
    HCS may destroy records when “no longer needed”
Destruction of records is handled through Director of Special
                         Education.
Reminders – 07-08 processes/procedures:


- Reevaluation – Transfer info
          10 school day meeting & IEP
- Eligibility – Parcon-E to P-1 = 60 day timeline
   Imperative – Inform all staff that Consent to Evaluate
goes to school psych/speech clinician immediately

-IEP/Staffing Meeting Summary: PWN
     4 questions must ALWAYS be answered
     Section D: When in doubt, fill it out!

								
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