PERFORMANCE
EVALUATION/ COUNSELING
SYSTEM
TIPS ON WRITING COMPETITVE
EVALS/FITREPS
Overview
• How the Report Works
• Manner of Business
• Types of Reports
• Trait Grades
• Do’s and Don’ts
• Style and Content
• SVM’s Rights & Responsibilities
• How Long Should You Keep a Report?
• Block by Block examples
• Important Points with a couple of examples
• Summary
How the Report Works
• Fitness Reports for Officers and Chief Petty
Officers.
• Evaluation and Counseling Record for other
enlisted personnel.
• Performance traits are graded on a five-
point scale. 1.0 lowest to 5.0 highest.
• The grade of 3.0 represents performance
to full Navy standards.
How Does Your Command
Administer the System?
• This is the Commanding Officer’s program.
• Only the CNO can modify personnel
evaluation policies and procedures.
• CO’s encouraged to establish local
procedures, (i.e., counseling, input,
recommendations).
Types of Reports Submitted
• 3 Types of Reports-
– Regular reports are the foundation of the
performance record. Covers day-for-day all
Naval service on active duty.
– Concurrent reports provide a record of
significant performance in additional duty
(ADDU) or temporary additional duty (TAD)
status.
Reports Submitted (Cont)
– Operational Commander: CO/OIC reports
submitted by someone other than their
reporting senior. These reports are optional.
For further advice refer to BUPERSINST
1610.10; page 3.
Advice on Trait Grades
• The meaning of trait grades printed on the
form. Read the form!
• Reserve the 5.0 grade for performance
which is far above standards. Not someone
who is just coming to work and doing their
job.
• The 1.0 grade means generally poor
performance which is not improving.
Basic DO’S and DON’TS
• Do not use underlining, boldface, italics,
** centering**, or other highlighting.
• Handwritten comments or additions are not
allowed, except on E4 and below evals.
• Make sure you rank your people.
– The bigger the numbers the better.
– 3 of 68 will always beat 3 of 8 at the selection
board.
Style and Content
• Limited space. Don’t get wordy!
• Don’t get caught up in a “more is better”
mindset.
• Keep sentences short and use cause and
effect bullets.
• For a variety, mix long and short sentences,
but keep the average around twenty words.
• Cut the Fat and understand the effective use
of white space.
Member’s Rights & Responsibilities
• Each member is responsible to ensure
continuity of his or her fitness/evaluation
report. Members shall sign all reports?
• Members may submit statements within two
years of signature.
• Members have the right to communicate
directly with selection boards.
Retaining Reports
• The command must retain copies of the
enlisted personnel (E1-E6) for two years.
• Officers and chief petty officers for at least
five years.
• Counseling worksheets must be held in
Privacy Act records system until member
detaches, then the record is given to the
member or destroyed.
Block by Block Examples
“The most valuable of all talents is never
using two words when one will do.”
Thomas Jefferson
WHICH IS A MORE EFFECTIVE
STATEMENT?
• Read the following EVAL/FITREP bullets
– Which one is more effective?
– Which one would you prefer to have on your
Eval/Fitrep?
# 33 Professional Knowledge
1. The best technician I have ever seen.
When he/she is on the job all jets are
flying. My #2 mechanic. The go to person
in the workcenter.
2. Unparalleled expertise in the power plant
workcenter. Sought out by all for
technical knowledge. Already performing
at the level of a CPO.
#34 Quality of Work
1. Better worker than most and the work
usually gets the job done even though
his/her uniforms are in good repair.
Should be a good Chief if board eligible.
2. Vigorously tackles any assignment. Very
detail oriented, excels under pressure.
#35 Command/Org Climate/ EO
1. Always treats others the way everyone else
does without bias's or prejudice. Attended
Rights and Responsibilities training to try
and make a difference.
2. Active member of the Command
Assessment Team. Her aggressive
influence in the command, increased
retention by 55% during this reporting
period.
# 36 Military Bearing / Character
1. Wears a neat, clean uniform most of the
time when told. Scored excellent on PRT
test. Agrees with Navy Core Values and
usually follows them.
2. Role model Sailor… motivated, genuine
and honest. Immaculate uniform
appearance. Outstanding on semi-annual
(PRT).
#37 Personal Job Accomplishment /
Initiative
1. Gives his/her best all the time in an
outstanding manner day or night. He
aspires to a greater level with genuine
concern for his troops.
2. Willing assumes all challenges, with
enthusiasm and determination. Through
his/her training program the department
attained 100% ESWS qualifications.
#38 Teamwork
1. Always shows up for all the softball
games with plenty of beer. Coordinates
all the cookouts and MWR events. The
best at horseshoes in the command.
2. Team builder. His/her positive attitude,
can-do spirit, greatly contributed to the
command receiving the Battle “E”.
# 39 Leadership
1. Gets the job done. His mere presence is a
motivating factor in the shop. Methods are
strong and unforgiving. A real back
breaker. I need him for war.
2. Through his superior leadership, the
department overall retention and
advancement rates exceed navy norms by
25%.
Important Points
• One liners after your 5.0 bullets.
• Determine which is best:
• Completed College Degree, AA, AS, BA, BS, or
verifiable college credits.
• Command Christmas Party Coordinator.
• Navy Relief /CFC key person.
• CPO/PO3 Indoc Instructor.
• Active member of the command DCTT.
TWO EXAMPLES
Check out the following two slides
Which EVAL/FITREP is more effective?
Which one would you rather have?
Ranked in the top of my Chief’s mess close to number 1 of 90 highly
successful Chief Petty Officers at this command . Performing at the
E8 level now.
*35,*38,*36,*37 Expert technician who gets sought out by the chain
of command to fix most problems and he is good at doing that. Gets
the thumbs up from the department head to fill a E9 job. On his own
put together a drill team that travels to 12 other states helping
recruiting and Navy efforts in the civilian community. He also fixed
admin procedures by doing 7 new instructions making the admin
workload easier to concentrate on training the ship.
*33 Excellent leader. This guy is my best E7. He does the EOPS job
and the 3M job and scored higher than we ever have before since
I’ve been here. He is also on my DCTT and earned numerous
college credits from DANTES and CLEP.
- He is active in the community by coaching little league baseball at
the Babe Ruth park.
- He does Boy Scouts every week and occasionally on Saturday
nights.
Ranked 1 of 90 highly competitive Chief Petty Officers at this command. Performing
at the Master Chief level now!
Most qualified Sailor at this command! My most dependable EOOW. Lead trainer
with DCTT, ECTT and ESWS qualifications for 1,000 Sailors.
Recognized professional expert. Sought out by all levels of the chain of command to
resolve both technical and personnel issues. Selected by the Executive Officer and
CHENG, to fill a MCPO billet.
A model of military bearing and Navy tradition. Loyal, trustworthy, and dedicated.
Mentors over 200 Sailors in life skills and professional development…125 advanced
and two were Sailors of the Year.
Built a performing unit drill team involving 175 first term Sailors. Command drill team
traveled to 12 different states promoting recruiting and Navy opportunities.
Superb leader! As Department LCPO, his Sailors attained an overall retention rate of
85%, while 63% advanced… compared to the Navy’s retention rate of 45% and 23%
advancement. Identified by ATGLANT as the best Engineering Department in the
Fleet!
A leader in the community as, PTA President and Little League Coach.
Earned 6 college credits via DANTES and CLEP in Astronomy and Physical Geology.
Chief Jones is a proven leader at the MCPO level. He has my strongest
recommendation for immediate selection to SCPO and the Senior Enlisted Academy.
SUMMARY
• How the Report Works
• Manner of Business
• Types of Reports
• Trait Grades
• Do’s and Don’ts
• Style and Content
• SVM’s Rights and Responsibilities
• Keeping a Report
• Block by Block Examples
• Important Points
“Selection board members can’t (and don’t) read every
word; if your report is to be effective, it must be brief and
to the point.”
Guide to Naval Writing
1999