Error Proof Critical Processes Cost Data Integrity Project
Processing of Vendor Invoices
1. What is the defect? Vendor invoices fail to get posted on a monthly basis within the Project Management System (PMS) 2. What is the source system involved? Expense Module within the Project Management System 3. What is the source document? Vendor Invoices 4. What positions are responsible for running this process? Project Planners and Project Managers 5. Is it possible to automatically detect / inspect the defect? Possible matching by invoice number between General Ledger and Project Management System 6. Is it possible to issue a warning to the source person involved? Possible search and report blank entries when past monthly entries have been posted for the last consecutive six months 7. Is it possible to correct the error as part of the process loop? No - PMS is outside the Accounts Payable process within the General Ledger
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Error Proof Critical Processes Cost Data Integrity Project
Processing of Timesheets
1. What is the defect? Employees fail to submit a timesheet within the Project Management System (PMS) 2. What is the source system involved? Time & Attendance Module within PMS 3. What is the source document? Electronic Timesheet for Employee (Resource ID) 4. What positions are responsible for running this process? All employees assigned to the project 5. Is it possible to automatically detect / inspect the defect? Yes - all active resources who are setup for timesheet entry have failed to submit a timesheet for the two week pay cycle 6. Is it possible to issue a warning to the source person involved? Yes - once a due date and time have been reached, issue an email notification to those resources that are past due 7. Is it possible to correct the error as part of the process loop? Yes - warnings must be issued within 24 hours on each Friday of each two week pay cycle with a hard close the following Tuesday at 12 noon.
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